2014 06 18 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
June 18, 2014
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Regular Meeting on Wednesday, June 18, 2014, at 9:01 A.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith
Mike Wilson
Wayne Baldwin
Brandon Benoit
Robert D. Leiper
Ignacio Ramirez, Sr.
Leticia Brysch
President
Vice President
Secretary
Director
General Manager
General Counsel
Assistant Secretary
President Bradley Smith convened the June 18, 2014, Baytown Area Water Authority (BAWA)
Board Regular Meeting with a quomm present at 9:01 A.M., all members were present with the
exception of Director McKay who was absent.
MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Board
Regular Meeting held on May 21, 2014.
A motion was made by Secretary Wayne Baldwin and seconded by Vice President Mike Wilson
approving the May 21, 2014, BAWA Board Regular Meeting minutes. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Vice President Mike Wilson
Nays: None
Other: Director Frank McKay III (Absent)
Approved
2. PROPOSED RESOLUTIONS
a. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to
Polydyne, Inc.
BAWA Board Regular Meeting Minutes
June 18, 2014
Page 2 or4
General Manager Leiper presented the agenda item and stated that Resolution No. 2014 -09
awards the Annual Liquid Cationic Polymer Contract to Polydyne, Inc., in the amount of
$94,500, used as part of the water treatment process. He stated that bids were opened Thursday,
May 15, 2014, at 10:00 A.M. with Polydyne, Inc., having the lowest bid of $94,500.00 (350,000
pounds r@ $0.270 per pound) which is a reduction amount from the previous contract, dated
April 2013, in the amount of $113,750.
A motion was made by Director Brandon Benoit and seconded by Vice President Mike Wilson
approving Resolution No. 2014 -09. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Vice President Mike Wilson
Nays: None
Other: Director Frank McKay 111 (Absent)
Approved
RESOLUTION NO. 2014-09
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC.,
FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND
AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER
AUTHORITY, IN THE AMOUNT OF NINETY -FOUR THOUSAND FIVE
HUNDRED AND NO /100 DOLLARS ($94,500.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing the purchase of two (2) Halogen Hexacon III - 5
ton shutoff systems.
General Manager Leiper presented the agenda item and staled that Resolution No. 2014 -10
authorizes the sole source purchase of two (2) Halogen Hexacon III - 5 ton shutoff systems from
Moody Bros., Inc., in the amount of $71,200. He stated that the Halogen Hexacon 111 is the only
electric emergency shut off valve that will work with BAWA's current chlorine cylinder
configuration. He stated that these automatic shutoff valves were a priority "I" recommendation
in the Malcolm Pimie Study, as they help ensure the safety of BAWA personnel, as well as, that
of the surrounding area. He further staled that currently, there is $250,000 in the CIPF budget for
the chlorine room improvements in which there have been two expenditures out of this line item
leaving a balance of $213,800 for the remainder of the improvements, including the purchase of
these valves.
BAWA Board Regular Meeting Minutes
lane 18, 2014
Page 3 of 4
During further discussion, there was an inquiry of how often is there only one supplier for parts
purchased. General Manager Leiper stated that in terms of BAWA and the City, it's not an
unusual occurrence, but when a certain line of product is purchased, it's only certified as an
assemble. Additionally, he stated that they look at different regions where the item could be
purchased to make sure that the prices are equivalent.
A motion was made by Vice President Mike Wilson and seconded by Secretary Wayne Baldwin
approving Resolution No. 2014 -10. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Vice President Mike Wilson
Nays: None
Other: Director Frank McKay III (Absent)
Approved
RESOLUTION NO. 2014 -10
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING PAYMENT IN THE AMOUNT
OF SEVENTY -ONE THOUSAND TWO HUNDRED AND NO /100 DOLLARS
($71,200.00) TO MOODY BROS., INC., FOR THE PURCHASE OF TWO (2)
HALOGEN HEXACON III — 5 TON SHUTOFF SYSTEMS; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
a. Receive an update regarding the Baytown Area Water Authority (BAWA) East
Plant Project.
General Manager Leiper presented the agenda item and stated that this item will be on future
agendas as some will have more information than others. He stated that the environmental
assessment on the property is ongoing, as well as, the geotechnical. He stated that the projection
is to close on the property within 30 to 45 days and own it by the meeting after next. He further
stated that he had conversations with Mr. Krueger, of the City of Houston, regarding raw water
sources and requested to modify BAWA's contract with City of Houston, which now requires
BAWA to purchase 90% of all of its water from the City of Houston, to BAWA purchasing 90%
of all of its water at the Thompson Road facility from the City of Houston. General Manager
Leiper stated that the majority of the water will continue to come from the City of Houston, but
they wanted more flexibility for the new plant facility to be able to purchase water from other
sources.
BAWA Board Regular Meeting Minutes
June 18, 2014
Page 4 of 4
During further conversation, there was an inquiry of what happens if the City of Houston decides
that they want to continue with the current contract instead of the proposed contract. General
Manager Leiper stated that if the contract is the same everything would be tine.
President Bradley Smith inquire(] i1' the Chambers Liberty Water comes from CWA and if it
would costs less through Chambers Liberty compared to the City of Houston. General Manager
Lciper stated that all of the water comes from the same place-, but that a conveyance fee is paid to
CWA to move the water and that he's not certain if there would be a lesser cost difference.
4. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled t'()r Wednesday, July,
16, 2014, at 9:00 A.M., in the Cit•, Council Chamber, 2401, Nlarket Street, Baytown, Texas
77520.
President Bradley Smith stated that he next Baytown Area Water Authority meeting is scheduled
for Wednesday, July 16, 2014, at 9:00 A.M. Director Baldwin stated that lie would be absent
from the next scheduled niecting.
5. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the June 18,
2014, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9.13 A.M.
Leticia Brysch, Assistw Secreta`
City of Baytown �', "'