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2014 06 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT June 17, 2014 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, June 17, 2014, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Gerald Baldwin Lovella Desormeaux Maurice Watts Robert D. Leiper Alisha Segovia President Vice - President Director Director Director General Manager Assistant Secretary President Bradley Smith convened the June 17, 2014, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors Adelina Gomez - Abshire and Kimberlee Whittington who were both absent. 1. MINUTES a. Consider approving the minutes of the Fire Control, Prevention, & EMS District Regular Meeting held on April 22, 2014. A motion was made by Director Maurice Watts and seconded by Vice President John Adkins approving the April 22, 2014, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Lovella Desormeaux, Director Maurice Watts Nays: None Other: Director Adelina Gomez- Abshire (Absent), Director Kimberlee Whittington (Absent) Approved FCPEMSD Board Regular Meeting Minutes June 17, 2014 Page 2 of 3 2. DISCUSSIONS a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) 2014 -15 Proposed Budget and budget process. General Manager Leiper presented the agenda item and stated that the suggested public hearing date of July 15, 2014, is the same date recommended for the Board to adopt the budget so that it can be submitted to City Council for consideration. He stated that the City Council will also hold a public hearing on the proposed budget and must adopt it at least 30 days before the beginning of the fiscal year. General Manager Leiper stated that according to the budget summary, in the current year there was $655,000 budgeted for personnel services which was overtime for the 4th ambulance, but the amount spent will be $468,277. He stated that the budgeted ending fund balance was estimated for $816,000, but will be over S I million. He stated that the proposed budget is going up from $1.8 million to 51,955,000 and with the vast majority being for vehicles and the fire training field. He stated that the recurring regular wages was down because the Paramedic Quality Assurance person was changed to a clerical position to be maintained during this budget until such time that the Quality Assurance person is hired, which won't be filled until all of the field positions are staffed. He stated that once the field positions are full, they will reinstate the Quality Assurance position in the budget and the administrative support person will be transferred to the general funds. General Manager Leiper requested that the Board fund up to $100,000 for transitional overtime. He stated that the capital transfer of $600,000 is going to the apparatus fund, $600,000 is going into the fire field, and $100,000 is going to radio equipment for communications. General Manager Leiper stated that at the next meeting there will be a public hearing for the budget in which the Board's approval will be requested. He stated that in ten days of that, the budget is required to be submitted to Council and then a public hearing will be scheduled, as well as, an item to adopt the budget. 3. REPORTS a. Present update regarding the Baytown Fire Training Field, Phase 2. Chief Bill Baylis presented the update regarding the Baytown Fire Training Field, Phase 2 and stated that they are moving forward with the design phase of the classroom /station and the rescue tower. He stated that they will be able to start advertising for business to start construction around November and expects to have a contractor by January of the next year. He stated that the estimated time to start construction is about 60 days after accepting the contract; therefore February of next year should be the starting timeframe on the training room and the rescue tower. Further during the discussion, there was an inquiry of the status of the training evolution. Chief Baylis stated that the medics have already gone through the burn building, but some changes were made to the interior props, therefore another run with the recent new hires will go through next week. FCPEMSD Board Regular Meeting Minutes June 17, 2014 Page 3 of 3 During further discussion, there was an inquiry regarding the anticipated date that the classrooms would be finished. Chief Baylis stated that the anticipated date would be about eight (8) months after construction. He stated that the drill tower will not take as long to be complete and the estimated timeframe will be 190 days after the release of the bids. He further stated that he's constantly receiving calls from other agencies in regards to leasing a rescue tower because currently the travel distance for rescue trainings are as far as Louisiana. He further stated that being able to provide those services closer will create revenue. 4. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for July 15, 2014, at 4:30 P.M. in the City Council Chamber, City Hall, 2401 Market Street, Baytown, Texas. President Bradley Smith stated that the next meeting is scheduled for Tuesday, July 15, 2014. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the June 17, 2014, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:42 P.M.