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2014 06 10 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 10, 2014 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 10, 2014, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Samuel Barker James Coker Chris Navarre Randall Strong Chris Warlord President Director Director Director Director Director Kevin Troller Assistant General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Secretary President Wheeler convened the June 10, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting; with a quorurn present at 4:31 P.M., all members were present with the exception of Director Navarre who arrived at 4:33 P.M., Director Randall Strong who arrived at 4:35 P.M. and Vice President Porter Flewellen who was absent. 1. MINUTES a. Consider approving the minutes of the Crime Control and Prevention District Regular Meeting held on April 08, 2014. A motion was made by Director Samuel Barker and seconded by Director- Dr. Chris L. Warford approving the April 08, 2014, CCPD Board Regular Meeting; minutes. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warlord, President Rikki Wheeler Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Not Present for Vote), Director Randall B. Strong (Not Present for Vote) Approved CCPD Board Regular Meeting Minutes June 10, 2014 Page 2 of 4 2. DISCUSSIONS a. Discuss the Baytown Crime Control and Prevention District 2014 -15 Proposed Budget and budget process. Assistant General Manager Troller presented the agenda item and stated that the City Council will hold a public hearing on the proposed budget and must adopt it at least 30 days before the beginning of the fiscal year. He stated that the proposed budget was $1,453,572 for personnel services for fourteen officers and one (1) Sargent, $10,375 for wearing apparel for a total operating amount of $1,463,947; $100,680 for capital expenditures, $79,680 for computers, $21,000 for 15 ballistic door panels for a total capital outlay amount of $100,680; and $100,000 for unforeseen new initiatives for a total of $1,664,627 leaving an ending working capital of $140,973. President Wheeler inquired about the current year's status of the income to date. Ms. Richman stated that CCPD is at about 50 % of the budget, which is a little bit over midpoint or more specifically 3.93% over midpoint. During further discussion, Chief Dougherty stated that the biggest unforeseen would be in overtime that could be needed for special projects, but that they would look at innovative ways to use schedule and reduce overtime. In reference to addressing the concerns of more buildings on Highway 146, Director Warford inquired if more patrol officers would be needed. Chief Dougherty stated that they are hiring more officers and that the private sectors would be paying for off duty officers to assist with traffic control at their locations at their expense. President Wheeler inquired if some of the CCPD funds would have to be contracted once the Wal -Mart Center in the Chambers County area opens. General Manager Leiper stated that Wal- Mart money would came in through the Limited Purpose Annexation and would be used to supplement additional activities out there. Therefore, lie stated that there is no plan to use CCPD funds to contract with Chambers County. Additionally, lie stated that in going through the budget process, staff will continue to check on the revenue numbers and if the revenue increases, funds would be put in the contingency line item which allows the Board to utilize the funds later in the year, as needed. 3. PROPOSED RESOLUTIONS a. Consider a resolution approving budget amendments to the Baytown Crime Control and Prevention District's Fiscal Year 2013 -2014 budget, in order to reprogram funds from Unforeseen /blew Initiatives and Working Capital - Ending to (1) Personnel for the salaries and associated benefits of fifteen (15) police personnel, (2) Machinery and Equipment for the purchase of tiventy (20) trunk lock vault boxes for Police Patrol Tahoes, and (3) Machinery and Equipment for the purchase of CopLogic, an online reporting system for the Police Department. CCPD Board Regular Meeting Minutes June 10, 2014 Page 3 of 4 Assistant General Manager Troller presented the agenda item and stated that Resolution No. 34 approves three budget amendments to the Baytown Crime Control and Prevention District's Fiscal Year 2013 -2014 budget total of $102,865, which reprograms a total of $90,126 left from UnforeseeniNew Initiatives (99002) and S 12,739 from Working Capital - Ending. He stated that the first budget amendment reprograms a total of $67,365 to the Personnel line items for the salaries and associated benefits for fourteen (14) police officers and one (1) sergeant assigned to the District; the second budget amendment reprograms $17,0001 to Machinery and Equipment for the purchase of twenty (20) trunk lock vault boxes for Police Patrol Tahoes; and the third budget amendment reprograms $18,500 to Machinery and Equipment for the sole source purchase of CopLogic, an online reporting system for the Police Department. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving Resolution No. 34. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong; Nays: None Other: Vice President Porter Flewellen (Absent) Approved RESOLUTION NO. 34 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AMENDING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S FISCAL YEAR 2013 -2014 BUDGET IN ORDER TO REPROGRAM FUNDS FROM UNFORESEENINEW INITIATIVES AND WORKING CAPITAL - ENDING TO (1) PERSONNEL FOR THE SALARIES AND ASSOCIATED BENEFITS OF FIFTEEN (15) POLICE PERSONNEL, (2) MACHINERY AND EQUIPMENT FOR THE PURCHASE OF TWENTY (20) TRUNK LOCK VAULT BOXES FOR POLICE PATROL TAHOES AND (3) MACHINERY AND EQUIPMENT FOR THE PURCHASE OF COPLOGIC, AN ONLINE REPORTING SYSTEM FOR THE POLICE DEPARTMENT; MAKING OTHER REPRESENTATIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. MANAGER'S REPORT a. The next Baytown, Crime Control and Prevention District meeting is scheduled for Tuesday, July 08, 2014, at 4 :30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. CCPD Board Regular Meeting Minutes June 10. 2014 Page 4 of 4 Assistant General Manager Troller stated that the next Baytown Crimc Control and Prevention District niceting is scheduled for Tuesday, July 08, 2014, at 4 :30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. He stated that at this meeting the Board would conduct two public hearings and take action of the FY 2014 -2015 budget. 5. AWOURN A motion was made by Director Samuel Barber and seconded by Director Dr. Chris L. Warford adjouming the June 10, 2014, CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: done Other: Vice President Porter Flewellen (Absent) Approved With there being no further business to discuss, President Wheeler adjourned the June 10, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:42 P.M. Leticia Brysch, Secrkdry City of Baytown