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2002 12 12 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 12, 2002 The City Council of the City of Baytown, Texas, met in work session on December 12, 2002, at 5:35 p.m. in the Hullum Conference Room of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Calvin Mundinger Don Murray Mercedes Renteria III Scott Sheley Pete C. Alfaro Gary M. Jackson Ignacio Ramirez, Sr. Patti Merrell Absent were: Ronnie Anderson Coleman Godwin Council Member Council Member Council Member Council Member Mayor City Manager City Attorney Assistant City Clerk Council Member Council Member The meeting was opened with a quorum present after which the following business was conducted: Receive and discuss Engineering report on the Street Bond Project, Phase I. City Manager Jackson introduced Samuel Kruse, Jr., P.E., Senior Project Manager, Chris Claunch, Dave Jorgensen, and John Rudlof of Claunch & Miller, Inc. Mr. Kruse explained that the initial investigative phase of the project included meetings with City staff to discuss project goals, budget, and constraints; the collection of existing utility block maps, construction plans for previous utility and paving projects on the identified streets and the City master drainage plan; driving the identified streets to review the existence and surface condition of street paving, drainage system, water and sanitary sewer utilities, driveways, sidewalks, street lights, private utilities, and items in the street right -of -way; and the identification of the cost to reconstruct the pavement, public utility crossings, and appurtenances. Unit price research included previous similar Claunch & Miller projects and bid tabulations from previous City street replacement projects. Mr. Kruse noted that the total construction cost for the 12 identified streets is $9.4 million. Kilgore is a County road, and possibly a joint City /County project, and it was determined that James Bowie Drive does not appear in need of replacement. If these projects were removed from further consideration, the remaining projects would have a construction cost of approximately $7.75 million. Council discussed the amount of money budgeted compared to the total amount of the bonds. During the preliminary design phase a more accurate estimate of the construction costs will be developed. The difference in cost between asphalt overlay as opposed to concrete was observed. The need to keep the division of funds equal among the six districts was expressed. Page 2 of 2 Minutes of the Work Session — December 12, 2002 Following further discussion, there was a consensus of Council present that Claunch & Miller, Inc. proceed with the preliminary design phase on Ohio, Utah, Fleetwood, S. Pruett (divided into two phases), N. Burnett, Tanglewood, Ashwood, Country Club, Hardin, McFarland, and Amy Streets, omitting Kilgore Road and James Bowie Drive, and including the engineering data to bid both asphalt overlay and concrete. Discuss appointments. Council Member Sheley stated that he would move confirmation of the City Manager's reappointment of Al Weatherall to the Civil Service Commission Council Member Mundinger stated that he would nominate Bill Hollaway and Linda Winkelmann for reappointment to the Electrical Board Adjourn. There being no further business, Council Member Mundinger moved adjournment. Council Member Murray seconded the motion. The vote follows: Aye: Council Members Mundinger, Murray, Renteria, and Sheley Mayor Alfaro. Nay: None. The motion carried and the meeting adjourned at 6:25 p.m. ZL %,LL Patti Merrell Assistant City Clerk rA