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2002 08 08 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 8, 2002 The City Council of the City of Baytown, Texas, met in work session on July 25, 2002, at 4:45 p.m. in the Hullum Conference Room of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Ronnie Anderson Coleman Godwin Calvin Mundinger Don Murray Scott Sheley Pete C. Alfaro Gary M. Jackson Ignacio Ramirez, Sr. Gary W. Smith Absent: Mercedes Renteria III Council Member Council Member Council Member Council Member Council Member Mayor Interim City Manager City Attorney City Clerk Council Member The meeting was opened with a quorum present after which the following business was conducted: Receive and discuss the recommendations of the Streets, Sidewalks and Signalization Subcommittee. Bill Pedersen, Director of Engineering, reviewed the report with Council and noted that the streets were ranked in the Council Districts by their PCI rating and priority assigned by the subcommittee. The cost of paving stated in the report is a price per square foot and did not include any base repairs, utility replacements, driveway or drainage work, therefore the actual cost could be larger. Mayor Alfaro stated that the $20,000,000 available from the sale of bonds is not sufficient to pave the streets on the list. Mr. Pedersen responded that the goal is to pave streets below 55 PCI and to provide maintenance funding to preserve streets above 55 PCI. The cost to get all streets to 55 PCI is $4,000,000 per year for 13 years. Mike Wilson, co -chair of the Subcommittee, reported that the subcommittee determined that the streets with critical PCI should be addressed first. For the first year, the subcommittee looked at the streets each Council Member identified and used the information from the survey to confirm the priorities given by the Council Members. The subcommittee will continue to assist the City in the future. The $4,000,000 will pave the top two streets in each District. Page 2 of 3 Minutes of the Work Session — August 8, 2002 Receive and discuss EEOC /AA plan update. Carol Flynt, Acting Human Resources Director, reported that the City improved its diversity in five of eight categories. The review included a new category of new hires to give a picture of the hiring practices of the City. Mr. Jackson complemented the Human Resources Department, Alison Smith, Carol Flynt and Lionel Williams, for innovation in recruiting minorities. Discuss proposed revisions to the carnival ordinance. Mr. Jackson reminded Council of the previous briefing on the proposed changes to the ordinance. Mike Lester, Director of Health, reported that the City may not prohibit carnivals. Staff reviewed other cities' ordinances. The costs attendant to regulating a carnival were reviewed and the fees were adjusted. A cash bond is proposed instead of a surety bond. This will allow the City to have funds to claim against if the carnival fails to comply with the ordinance. An increase in insurance is proposed. In response to a question from Council Member Anderson, additional research will be done into excluding a carnival that fails to comply with the ordinance and into background inquiries on the employees of the carnival. Discuss obtaining cost estimates for the proposed convention center. Mr. Jackson stated that the marketing study presented at the last work session only looked at marketing issues. It is necessary to research the actual cost of the facility. The City has $4,000,000 from the sale of certificates of obligation and the TIRZ budget includes $2,000,000 for a convention center. There are questions to be answered concerning property ownership. It will take 60 -90 days to complete the cost estimates. During this time, the questions can be answered and the course determined for the convention center. Council Member Murray requested that the report to Council include the flexibility for use of the funds from the certificates of obligation and the political implications related to the certificates of obligation. Mayor Alfaro replied that memorandums existed to provide the representations that have been made concerning the certificates of obligation. He expressed concerns over the connection to San Jacinto Mall and requested an analysis of the legal implications and burdens associated with the location at the Mall. Mr. Jackson stated that if the certificates of obligation were refunded, the funds would be available for the purposes allowed under the hotel /motel tax law. Receive and discuss the preliminary report from the Municipal Court/Judges Committee of Council. Council Member Murray outlined the committee the Mayor appointed and he chairs. Council Members Anderson and Renteria are the other members. Members of the staff will support the committee. The committee's goals include the coverage needed for the court, whether a full -time judge is needed, whether the system is meeting the needs of the Page 3 of 3 Minutes of the Work Session — August 8, 2002 lr citizens, development of evaluations for the Judges, and salary recommendations. The committee will learn about the activities in other cities and seek input from the local bar association. Recommendations will be made for filling Judge positions as terms expire and as needed to fill vacancies. The committee will make an annual presentation to City Council on the Court system. Receive and discuss the timeline for city manager recruitment and advertising report. Ms. Flynt presented the timeline developed by the Human Resources Department for the recruiting of a city manager. The timeline is based on the process used in hiring for all positions. Advertising was begun on July 29, Human Resources will develop questions and screening criteria for Council's review and comments. From Council's comments a final standardized list will be prepared and the procedure established for screening and selecting finalists. Human Resources will assist Council in negotiations and final selection. By following the timeline, Council will be able to appoint a city manager by November 14. Discuss appointments. Local Law Enforcement Block Grant Advisory Board. Council Member Sheley stated that he would move the reappointment of the following to the Local Law Enforcement Block Grant Advisory Board: Hon. Larry Bailey (local court), Reverend Silverio Sanchez (religion), Al Weatheral (school), Julie Escalante, Assistant City Attorney (prosecutor's office), Jackie E. Erikson, Captain (police), Jerry Bliss (local community group), Reverend Richard Turner (Alternate), and Lieutenant David Alford (Alternate). Parks & Recreation Board. Council Member Anderson stated that he would move the reappointment of Wayne Gray and Douglas P. Shipley to the Parks and Recreation Board. Adjourn. There being no further business, the meeting adjourned at 6:10 p.m. Gafy W Smith City Clerk l0"