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2002 06 13 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 13, 2002 The City Council of the City of Baytown, Texas, met in work session on June 13, 2002, at 5:20 p.m. in the Council Chamber of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Coleman Godwin Council Member Calvin Mundinger Council Member Don Murray Council Member Mercedes Renteria III Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez City Attorney Gary W. Smith City Clerk Absent: Ronnie Anderson Council Member The meeting was opened with a quorum present after which the following business was conducted: Discuss 2001 Street Analysis. Bill Pedersen, City Engineer, reviewed the selection of Fugro -BRE, Inc. as the consulting engineering firm to perform the street analysis. Jerome Deleiden, of Fugro -BRE, Inc., was introduced and he presented the results of the 2001 Street Analysis. Pavement Management facilitates decision - making related to budgets and street surfaces; organizes pavement budgets; prioritizes maintenance and rehabilitation projects and provides documentation. Fugro -BRE was retained to evaluate the streets, train city personnel in the use of the software, assist in the implementation of the software and provide the preliminary reports. All streets in Baytown were visually assessed and rated from 0 to 100 (new) (PCI). This evaluation rated the type of distress, the amount of distress and the severity of the distress. A ride evaluation (W was also performed to determine construction irregularities, traffic loading, environmental effects and construction material/deficiencies. The lower the IRI rating, the better the condition of the street. The analysis reports the condition of the roadway, predicts the performance and allows budgeting of funds to meet the goals of the City. Page 2 of 2 Minutes of the Work Session —June 13, 2002 The software will predict the future condition of the roadway by model. This allows prediction of the cost of maintenance at given points in time. According to the PCI, of the 2581 sections of roadway, 307 were in excellent condition. A majority was in good condition or better. According to the EU, a greater number of segments failed or were in very poor condition. Proper use of the software will allow the development of budget projections based on the City's priorities for repair /maintenance of roadways. The database must be updated. The software is only a tool to assist in developing policy decisions. Mayor Alfaro recognized Mike Wilson and Tommie Jones, co- chairs of the Bond Street Subcommittee. Mayor Alfaro suggested that the analysis be used to budget the available funding to optimize maintenance of the streets. He further suggested that the Street Subcommittee review the information and recommend to Council the streets to be repaired. Questions concerning interpretation of the information provided to City Council were answered by Mr. Deleiden. Monte Mercer, City Manager, explained that of the $20 million approved in the bond package, $1.5 million was to be spent in each district over a five -year period. The software can assist in maximizing resources over the five -year period. The funding was divided to avoid any part of town being left out of the street program and to limit the use of one district's funding for a thoroughfare that benefits the entire community. The $1.5 million for each district was originally set aside for residential streets. Discuss the city manager recruitment process. Monte Mercer, City Manager, reported that it should take 90 days to advertise for the city manager position, with a deadline for submitting applications. Time would then be involved in reviewing the applications and interviewing candidates. The entire process could take from five to seven months. The recruitment process is expected to cost $12,000. An executive search could increase the cost by $10,000 to $15,000. Three informational packets on search firms were provided to Council. A search firm can perform preliminary interviews after completion of the profile and brochures. The firm can conduct face -to -face interviews and refer the top candidates to the Council for consideration. In the alternative, the search firm can solicit applications, conduct screening and identify the top candidates for City Council to interview. Mayor Alfaro requested that Mr. Mercer prepare a profile and criteria for the position. Council Member Murray stated that a wide field of candidates should be sought and the assistance of consultants would be preferred, but Council should narrow the field. Page 3 of 3 Minutes of the Work Session —June 13, 2002 Mayor Alfaro reminded the Council that the Council had performed the process, with consultants assisting Human Resources. Council Member Renteria stated a preference for involvement of the Council. Council Member Sheley and Mundinger stated a preference for the assistance of a search firm. Mr. Mercer stated that the Human Resources Department and the search firms would provide additional options to City Council. Discuss proposed amendments to the bungee cord jumping ordinance. City Attorney, Ignacio Ramirez, Sr., reported that the current ordinance prohibits all bungee jumping and reverse bungee jumping. Staff has been approached to allow a trampoline, with bungee cords attached, to be used at the July 4`" celebration. Council may rescind the ordinance, amend the ordinance or take no action. A review of other cities found that very few regulate bungee cord jumping. Council Member Anderson arrived at 6:21 p.m. The current ordinance was adopted in 1992. Allowing bungee cord jumping, or reverse bungee cord jumping, on city -owned property could create a liability. Council's discussion indicated that there was no interest in changing the current ordinance. Discuss appointments. Baytown Area Water Authority Board of Adjustment. The Council was not ready to discuss these appointments. Adjourn. There being no further business, the meeting adjourned at 6:25 p.m. lia or .%r v t WAmith City Clerk