Loading...
2014 04 08 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT April 08, 2014 The Board of Directors of the Baytown Crime Control anti Prevention District (CCPD) met in a Regular meeting on Tuesday, April 08, 2014, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Porter Flewellen Samuel Barker James Coker Emily Wallace Chris Warford Kevin Troller Cacnela Sandmann Leticia Brysch President Vice- President Director Director Director Director Assistant General Manager Assistant General Counsel Secretary President Wheeler convened the April 08, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Emily Wallacc who arrived at 4:33 P.M. 1. MINUTES a. Consider approving the minutes of the Cringe Control and Prevention District Regular Meeting held on January 14, 2014, A motion was made by Director Samuel Barker and seconded by Director James Coker approving; the January 14, 2014, CCPD Board Regular Meeting. minutes. Tile vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Dr. Chris L. Warford, President Rikki Wheeler Nays: None Other: Director Emily Wallace (Not Present for Vote) Approved CCPD Board Regular Nlectiiig Minutes April 08. 2014 Page 2 of 4 2. DISCUSSIONS a. Discuss the purchase of twenty (20) trunk lock vault hexes for Police Patrol Tahoes. Assistant General Manager Troller presented the agenda item and stated that this item allows the CCPD Board to discuss the possible purchase of twenty (20) trunk hack vault boxes for the remainder ol'the 1'D Patrol Tahoes which will allow all 2012 and 2013 Patrol Tahoes to have the same boxes as those currently found on all 2014 Tahoes. He further stated that these boxes serve to safeguard the equipment kept in the tahoes and the cost is estimated at S 17,000. He further stated that currently there is $90,000 in the CCPD contingency fund, and that this purchase may be made by reprogramming funds froth UnforeseenlNew Initiatives in the current year's budget or by budgeting for (lie c €lup111cnt in the upcoming FY 14- 15 budget. Assistant General Manager Troller stated that if the decision is to allocate the finds in next year's budget, the purchase of'the vault boxes can't be purchased until October or 1fthe Board desires to purchase the equipment out of this year's budget, the item will be brought back to the Board for a budget amendment to transfer the funds at the July meeting. Chief Dougherty stated that in the future, they would like to use the money from (fie contingency funds for these types of items. During, further discussion. there was an inquiry as to what was the cause for the request. Chief Dougherty stated that while Baytown has not had any problems with theft, these: have been other agencies throughout the state that had the equipment stolen out of their tahoes; therefore as a preventative step, staff has moved forward and trade this request. Chief Dougherty further stated that this item, along with another item ('S20,000) will be brought forward at the next meeting for the Board's approval. He also stated that there are no other items that he could foresee that would be requested from this year's budget contingency line item. During, further discussion, there was an inquiry regarding hory much money was typically allotted to the contingency fund. President Wheeler stated that there was no set amount to be reserved in the contingency fitnd, and that the fund is used at the discretion of the CCPD Board, who also decides whether or not to approve the contingency fund with each budget. An inquiry was made regarding the timefratne to purchase (lie boxes item once they are approved by the Board. Lt. Shawn Fischer stated that if this item is approved, it would take him about a month to order, receive and install the boxes on the tahoes. President Wheeler stated that the consensus of the CCPD Board was to bring this item to the next meeting as an action item. 3. REPORTS a. Presentation of the Baytown Crime Control and Prevention District's Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report, CCPD Beard RCOUlar Mc:c ling Minutes April 08, 2014 Page 3 of Chief Dougherty presented the Baytown Crime Control and Prevention District's Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. He stated that the Hot Spot Team made 494 arrests, over 1,300 citations, answered 2,007 calls for service, made 1,299 traffic stops, made 1,190 pedestrian contacts, made 10 DWI arrests, and filed 1,589 charges as a unit. In regards to the CVE report, Chief Dougherty stated that Officer Woolcock conducted 24 level one inspections, conducted 149 total inspections, conducted nine (9) hazardous material inspections, placed 187 vehicles out of service, placed seven (7) drivers out of service, issued 172 vehicle citations, issued 646 vehicle warnings, issued two safety decals, issued 56 weight related citations, and issued 104 warnings. Chief Dougherty stated that Officer Slot conducted 36 level one inspections, conducted 93 total inspections, conducted 25 hazardous material inspections, placed 47 vehicles out of service, issued 72 vehicle citations, issued 223 vehicle warning citations, issued 17 safety decals, issued 23 weight related citations, issued 54 warnings and he stated that both officers together had 125 level two (2) inspections. b. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the Quarter Ending i'4larch 31, 2014. C. Receive the Baytown Crime Control and Prevention District's (CCPD) Quarterly Investment Report for the Quarter Ending March 31, 2014. President Wheeler stated that agenda items 3.b. and 3.c. would be considered together. Finance Director, Louise Richman presented the update on the Baytown Crime Control and Prevention District's Revenue and Expenditure for the Quarter Ending March 31, 2014. She stated that the sales tax revalues were on target at 49.57% and that the sales tax collection was 3.93% ahead of last year for the sarne period. She stated that just about all of the expenditures have either been bought or ordered for this year and there is still S90,000 left in the contingency line. Ms. Richman stated that the CCPD ending balance was 588,792 and the rate of return was .0285 %4. 4. MANAGER'S REPORT a. The next Baytown Cringe Control and Prevention District meeting is scheduled for Tuesday, June 10, 2014, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Troller presented the agenda item and stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, June 10, 2014, at 4 :30 P.M., In the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. He stated that the Board will he presented with a draft of next year's budget for review, as well as, an agenda item to consider approving the lock vault boxes of $17,000 and another item in the amount of $20,000 from the current year's budget. Additionally, lie stated that the Board is then scheduled to meet on Tuesday, July 08, 2014, at 4 :30 P.M., in the Baytown City Council CCPD Board Regular Meeting Minutes April 08, 2014 Page 4 of 4 Chamber, to conduct two public hearings regarding the proposed CCPD budget and take action regarding said item. Mrs. Brysch stated that this meeting was Ms. Wallace's last meeting. 5. ADJOURN A motion was made by Director Samuel Barker and seconded by Director James Coker adjourning the April 08, 2014, CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director Jarnes Coker, Vice President Porter Flewellen, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Brian Montgomery Nays: none Approved With there being no further business to discuss, President Wheeler adjourned the April 08, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:55 P.M. r; Leticia Brysch, Sectary City of Baytown