Ordinance No. 12,564ORDINANCE NO. 12,564
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF SIXTY -THREE THOUSAND EIGHT
HUNDRED TWELVE AND 90/100 DOLLARS ($63,812.90) TO SHI /GOVERNMENT
SOLUTIONS, INC., FOR A MICROSOFT ENTERPRISE AGREEMENT AND
SOFTWARE ASSURANCE FOR ALL CITY SERVERS THROUGH THE TEXAS
DEPARTMENT OF INFORMATION RESOURCES; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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WHEREAS, the City of Baytown has entered into an interlocal cooperative contract with the
Texas Department of Information Resources ( "DIR ") for a Microsoft Enterprise Agreement and Software
Assurance for all City servers; and
WHEREAS, the DIR's purchasing process includes posting the request on the Electronic State
Business Daily (ESBD), gathering and reviewing the vendors' responses to the posting, negotiating with
selected vendors, and managing vendor contracts; and
WHEREAS, such process in combination with the interlocal cooperative contract allows the City
to purchase automated information systems products and /or services in an efficient, cost effective, and
competitive procurement method; and
WHEREAS, the City of Baytown in making a purchase under a DIR contract through its
interlocal cooperation contract satisfies state law requiring municipalities to seek competitive bids for the
purchase of the item; NOW THEREFORE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown hereby authorizes the payment of
SIXTY -THREE THOUSAND EIGHT HUNDRED TWELVE AND 90/100 DOLLARS ($63,812.90) to
SHI/Government Solutions, Inc., for a Microsoft Enterprise Agreement and Software Assurance for all
City servers.
Section 2: That the City Manager is hereby granted general authority to approve any change
order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO /100 DOLLARS
($50,000.00) or less, provided that the original contract price may not be increased by more than twenty-
five percent (25 %) or decreased by more than twenty -five percent (25 %) without the consent of the
contractor to such decrease.
Section 3: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ, and PASSED by the affirmative vote of the City
Baytown this the 12`h day of June, 2014.
DAVID MCCARTNET- Mavor[M Tern.
APPROVED AS TO FORM:
NACIO RAMIREZ, SR., Cit6ttomey
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