2014 01 21 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT
January 21, 2014
The Board of' Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, January 21, 2014, at
4:33 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown,
Texas with the following in attendance:
Brenda Bradley Smith
Jahn Adkins
Gerald Baldwin
Lovella Desormeaux
Adelina Gomez- Abshire
Maurice Watts
Kimberlee Whittington
President
Vice - President
Director
Director
Director
Director
Director
Robert D. Lciper General Manager
Camela Sandmann General Counsel
Alisha Brinsfield Assistant Secretary
President Bradley Smith convened the January 21, 2014, Fire Control, Prevention, and
Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum
present at 4:33 P.M., all members were present.
1. MINUTES
a. Consider approving the minutes of the Fire Control. Prevention, & EiIIS District
Regular Meeting held on October 15, 2013.
A motion was made by Director Kitnberlee Whittington and seconded by Vice President John
Adkins approving the October 15, 2413, FCPEMSD Board Meeting minutes. The vote was as
follows:
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Lovella Desormeaux, Director Adelina Gomez -
Abshire, .Director Maurice Watts, Director Kirnberlce Whittington
Nays: None
Approved
FUENiSD Board Meeting Minutes
January 21. 2014
Page 2 of 4
2. PROPOSED RESOLUTIONS
a. Consider a resolution approving the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Investment Policy and Strategy Statement in
accordance with the Public Funds Investment Act.
General Manager Lciper presented the agenda item and stated that the investment policy is
renewed every year and it differs from the previous policy in that it amends the authorized
investment officers, specifically, Louise Richman, Brent Yowell, and Renee Savage. He stated
that no other substantive changes were made.
A motion was made by Vice President John Adkins and seconded by Director Maurice Watts
approving Resolution No. 32. The vote was as follows:
Ayes: Vice President John Adkins, Director Gerald Baldwin, President 'Brenda
Bradlev Smith, Director Lovella Desormeaux, Director Adelina Gomez -
Abshire, Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Approved
RESOLUTION NO. 32
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT
POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing a new Senior Administrative Support Specialist
position in lira, of the budgeted Quality Assurance /Quality Improvement /Compliance
Supervisor position for Budget Year FY2013 -14.
General Manager Leiper presented the agenda item and stated that the FY 2013 -14 FCPEMSD
budget reflects funds for a Quality Assurance /Quality Improvement/Compliance Supervisor
position, but due to the staffing shortage of 16 other positions, the Fire Department does not
anticipate filling this position until after all staffing shortages have been met. He stated that the
most pressing need is for additional clerical support in the Administration of the Fire Department
and its facilities; therefore, request that these monies instead be used to fund an additional Senior
Administrative Support Specialist which is 530,000 less than what was budgeted Im- the QA
position. He stated a change will be made later to shift the employee to the General Fund budget.
A motion was made by Vice President John Adkins and seconded by Director Maurice Watts
approving Resolution No. 33. T17e vote was as follows:
FC'PEMSD Board Meeting Minutes
January 21, 2014
Page 3 of 4
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Lovella Desormcaux, Director Adelina Gomez -
Abshirc, Director Maurice Watts, Director Kitnberlee Whittington
Nays: None
Approved
RESOLUTION NO. 33
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AUTHORIZING A NEW ADMINISTRATIVE ASSISTANT
SENIOR POSITION IN LIEU OF THE BUDGETED QUALITY
ASSURANCE /QUALITY IMPROVEMENT /COMPLIANCE SUPERVISOR
POSITION FOR BUDGET YEAR FY2013 -14; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
President Bradley Smith stated that agenda items 3.a. and 3.b. would be considered together.
a. Receive the Baytown fire Control, Prevention, and Emergency Medical Services
District's Quarterly Investment Report for the Quarter ending December 31, 2013.
b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Revenues and Expenditures Report for the Quarter ending December 31, 2013.
Assistant Finance Director, Carl Currie presented the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Quarterly Investnncnt Report and the Revenues and
Expenditures Report for the Quarter ending December 31, 2013. . He stated that the revenues
received were 5392,352, which is 26.7% of budget and the sales tax received for December
2013, was S140,882, an increase from the prior year. He stated that in regards to expenditures,
that the personnel services increased by 3.6% compared to previous year due to the overtime
budgeted primarily for the staffing of a fourth ambulance during peak hours. He stated that the
overtime charges for that purpose totaling 547,589 was coded to the fire departments EMS
division within the General Fund and will be corrected in the second quarter. Mr. Currie stated
that the correction brings personnel services to 570,288 and total expenditures to $322,782. He
stated that the majority of the capital outlay expenditures are expected to occur during the
remainder of the fiscal year.
Additionally, he stated that the investment ending balance was $1,140,470.75 and the interest
rate was .0439 %.
FCPFMSD Board Meeting Minutes
January 21. 2014
Page 4 of 4
4. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention and EMS District regular meeting is
scheduled for Tuesday, April 15, 2014, at 4:30 P.M. in the Council Charnher, Cih' Hall,
2401 Market Street.
General Manager Leiper stated that with the salary increases approved in the budget, staff is
confident that a number of the positions will be filled by the remainder of the year. Fie stated that
Fire Station #7 is moving forward well and the punch list items will be worked on starting in
February. He stated that the Board will be notified of the ribbon cutting once the opening date is
determined.
With the consensus of the Board the next meeting was scheduled for Tuesday, April 22, 2014.
5. ADJOURN
With there being no farther business to discuss, President Bradley Smith adjourned the January
21, 2014, Fire Control, Prevention, and Emergency Medical Scr%ices District (FCPEMSD)
Board Regular Meeting at 4;48 P.M.