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2014 01 21 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT January 21, 2014 The Board of' Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, January 21, 2014, at 4:33 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith Jahn Adkins Gerald Baldwin Lovella Desormeaux Adelina Gomez- Abshire Maurice Watts Kimberlee Whittington President Vice - President Director Director Director Director Director Robert D. Lciper General Manager Camela Sandmann General Counsel Alisha Brinsfield Assistant Secretary President Bradley Smith convened the January 21, 2014, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:33 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Fire Control. Prevention, & EiIIS District Regular Meeting held on October 15, 2013. A motion was made by Director Kitnberlee Whittington and seconded by Vice President John Adkins approving the October 15, 2413, FCPEMSD Board Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Lovella Desormeaux, Director Adelina Gomez - Abshire, .Director Maurice Watts, Director Kirnberlce Whittington Nays: None Approved FUENiSD Board Meeting Minutes January 21. 2014 Page 2 of 4 2. PROPOSED RESOLUTIONS a. Consider a resolution approving the Baytown Fire Control, Prevention, and Emergency Medical Services District's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. General Manager Lciper presented the agenda item and stated that the investment policy is renewed every year and it differs from the previous policy in that it amends the authorized investment officers, specifically, Louise Richman, Brent Yowell, and Renee Savage. He stated that no other substantive changes were made. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 32. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President 'Brenda Bradlev Smith, Director Lovella Desormeaux, Director Adelina Gomez - Abshire, Director Maurice Watts, Director Kimberlee Whittington Nays: None Approved RESOLUTION NO. 32 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing a new Senior Administrative Support Specialist position in lira, of the budgeted Quality Assurance /Quality Improvement /Compliance Supervisor position for Budget Year FY2013 -14. General Manager Leiper presented the agenda item and stated that the FY 2013 -14 FCPEMSD budget reflects funds for a Quality Assurance /Quality Improvement/Compliance Supervisor position, but due to the staffing shortage of 16 other positions, the Fire Department does not anticipate filling this position until after all staffing shortages have been met. He stated that the most pressing need is for additional clerical support in the Administration of the Fire Department and its facilities; therefore, request that these monies instead be used to fund an additional Senior Administrative Support Specialist which is 530,000 less than what was budgeted Im- the QA position. He stated a change will be made later to shift the employee to the General Fund budget. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 33. T17e vote was as follows: FC'PEMSD Board Meeting Minutes January 21, 2014 Page 3 of 4 Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Lovella Desormcaux, Director Adelina Gomez - Abshirc, Director Maurice Watts, Director Kitnberlee Whittington Nays: None Approved RESOLUTION NO. 33 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AUTHORIZING A NEW ADMINISTRATIVE ASSISTANT SENIOR POSITION IN LIEU OF THE BUDGETED QUALITY ASSURANCE /QUALITY IMPROVEMENT /COMPLIANCE SUPERVISOR POSITION FOR BUDGET YEAR FY2013 -14; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS President Bradley Smith stated that agenda items 3.a. and 3.b. would be considered together. a. Receive the Baytown fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter ending December 31, 2013. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter ending December 31, 2013. Assistant Finance Director, Carl Currie presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investnncnt Report and the Revenues and Expenditures Report for the Quarter ending December 31, 2013. . He stated that the revenues received were 5392,352, which is 26.7% of budget and the sales tax received for December 2013, was S140,882, an increase from the prior year. He stated that in regards to expenditures, that the personnel services increased by 3.6% compared to previous year due to the overtime budgeted primarily for the staffing of a fourth ambulance during peak hours. He stated that the overtime charges for that purpose totaling 547,589 was coded to the fire departments EMS division within the General Fund and will be corrected in the second quarter. Mr. Currie stated that the correction brings personnel services to 570,288 and total expenditures to $322,782. He stated that the majority of the capital outlay expenditures are expected to occur during the remainder of the fiscal year. Additionally, he stated that the investment ending balance was $1,140,470.75 and the interest rate was .0439 %. FCPFMSD Board Meeting Minutes January 21. 2014 Page 4 of 4 4. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention and EMS District regular meeting is scheduled for Tuesday, April 15, 2014, at 4:30 P.M. in the Council Charnher, Cih' Hall, 2401 Market Street. General Manager Leiper stated that with the salary increases approved in the budget, staff is confident that a number of the positions will be filled by the remainder of the year. Fie stated that Fire Station #7 is moving forward well and the punch list items will be worked on starting in February. He stated that the Board will be notified of the ribbon cutting once the opening date is determined. With the consensus of the Board the next meeting was scheduled for Tuesday, April 22, 2014. 5. ADJOURN With there being no farther business to discuss, President Bradley Smith adjourned the January 21, 2014, Fire Control, Prevention, and Emergency Medical Scr%ices District (FCPEMSD) Board Regular Meeting at 4;48 P.M.