2014 04 16 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
April 16, 2014
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Regular Meeting on Wednesday, April 16, 2014, at 9:02 A.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Mike Wilson
Vice President
Wayne Baldwin
Secretary
Brandon Benoit
Director
Frank McKay
Director
Robert D. Leiper
General Manager
Ignacio Ramirez, Sr.
General CC7unsel
Leticia Brysch
Assistant Secretary
President Bradley Smith convened the April 16, 2014, Baytown Area Writer Authority (BAWA)
Board Regular Meeting with a quorums present at 9:02 A.M., all members were present with the
exception of President Brenda Bradley Smith who was absent.
1. MINUTES
a. Consider approving; the minutes of the Baytown Area 'Water Authority Board's
Regular Meeting; held on March 19, 2014.
A motion was made by Director Frank McKay III and seconded by Director Brandon
Benoit approving; the March 19, 2014, BAWA Board Regular Meeting minutes. The vote was as
follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, Director Frank
McKay 111, Vice President Mike Wilson
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
2. EXECUTIVE SESSION
a. Recess into and conduct an executive session pursuant to Section 551.072 of the
Texas Government Code to deliberate the purchase of real property for tide BAWA East
Project.
BAWA Beard Regular Meeting Minutes
April 16, 2014
Page 2 of °5
At 9:03 A.M., Vice President Wilson recessed into and conducted an executive session pursuant
to Section 551.072 of the Texas Government Code to deliberate the purchase ofreal property for
the BAWA East Project.
With there being no one registered to speak, Vice President Wilson reconvened the open meeting
at 9:23 A.M. and announced that to accordance with Section 551.102 of' the Texas Open
Meetings Act, no action was taken in the Executive Session.
3. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing advance funding for the purchase of real property
for the BAWA East Project.
General Manager Leiper presented the agenda item and stated than Resolution No. 2014 -4
authorizes the advance funding of an amount not to exceed $3,000,000 for the purchase of real
property for the BAWA East Project. He stated that advanced funding authorization meets the
IRS requirement that allows the City to use cash on hand and then be reimbursed for future bond
sales. Additionally, he stated that this is done by using savings, fund balance, and unencurnbered
funds to minimi e the number of bond sales.
A motion was made by Secretary Wayne Baldwin and seconded by Director Brandon Benoit.
approving Resolution No. 2014 -4. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, Director Frank
McKay III, Vice President Mike Wilson
Mays: None
Other: President Brenda Bradley Smith (Absent)
Approved
I0110 "l 111L9.RIi: 91111•I]!MI
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY EXPRESSING INTENT TO FINANCE
EXPENDITURES TO BE INCURRED; CONTAINING A REPEALING
CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
BAWA Board Regular Meeting Minutes
April 16, 2014
Page 3 of 5
b. Consider a resolution authorizing the purchase of real property for the BAWA East
Project.
General Manager Leiper presented the agenda item and stated that Resolution No. 2014 -5
authorizes the purchase of real property for the BAWA East project for an amount not to exceed
$3,000,000 and allows the General Manager to negotiate the terms of the transaction. He further
stated that staff anticipates that there will be an interlocal agreement as part of this transaction
which will be brought before the beard.
A inotion was made by Director Brandon Benoit and seconded by Secretary Wayne Baldwin
approving Resolution No. 2014 -5. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, Director Frank
McKay 11I, Vice. President Mike Wilson
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
RESOLUTION NO. 2014 -5
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE GENERAL MANAGER
TO NEGOTIATE AND EXECUTE AN EARNEST MONEY CONTRACT FOR
THE PURCHASE OF PROPERTY FOR THE BAWA EAST PROJECT;
AUTHORIZING PAYMENT OF A PURCHASE PRICE FOR SUCH
PROPERTY IN AN AMOUNT NOT TO EXCEED THREE MILLION AND
NO /100 DOLLARS ($$3,000,000); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
C. Consider a resolution adopting; the Water Conservation/Drought Contingency Plan
for Texas Commission on Environmental Quality.
General Manager Leiper presented the agenda item and stated that Resolution No. 2014 -6 is for
the updated Water Conservation/Drought Contingency Plan that must be approved by the
BAWA Board and submitted to the Texas Commission on Environmental Quality (TCEQ). fie
stated that the last plan was approved, adopted, and submitted to TCEQ on April 15, 2009, and is
unchanged.
A motion was made by Director Frank McKay III and seconded by Director Brandon Benoit
approving; Resolution No. 2014 -6.The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, Director Frank
McKay I11, Vice President Mike Wilson
BAWA Board Regular Meeting Minutes
April 16, 2014
Page 4 o05
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
RESOLUTION NO. 2014 -6
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER
AUTHORITY'S WATER CONSERVATION/DROUGHT CONTINGENCY
PLAN; AND PROVIDING FOR THE EFFECTIVE BATE THEREOF.
4. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, May
21, 2014, at 9:00 A.M., in the Cite Council Chamber, 24011, Market Street, Baytown, Texas
77520.
General Manager Leiper presented the agenda item and stated that the next Baytown Area Water
Authority meeting is scheduled for Wednesday, May 21, 2014, at 9:00 A.M.. in the City C[bmic]I
Chamber, 2401 Market Street, Baytown, Texas 77520.
5. REPORTS
a. Receive the Baytown Area Water Authority's. Revenues and Expenditures Report
for the Quarter Ending March 31, 2414.
h. Receive the Baytown Area Water Authority's Quarterly Investment Report for the
Quarter Ending March 31, 2014.
Finance Director, Louise Richman presented the Baytown Area Water Authority's Revenues and
Expenditures Report for the Quarter Ending March 31, 2014. She stated that the revenues were
on target and that the item in the report under miscellaneous has to do with a late fee. She further
stated that personnel was under budget clue to the vacancies that were at the first Half of the year.
She stated that the main expense in supplies were for the raw water that was purchased from the
City of Houston. Additionally, she stated that the capital outlay of 571,000 was for prior BAWA
plant improvements which will be taken at the third quarter of the year.
Ms. Richman stated that the ending balance for this report is $16.8 million and the average
interest was .03 12 %.
6. ADJOURN
A motion was made by Secretary Wayne Baldwin and seconded by Director Frank McKay III
adjourning; the April 16, 2014, BAWA Board Regular meeting. The vote was as follows:
BAW A Board Regular Meeting Minutes
April 16, 2014
Page 5 of 5
Ayes: Secretary Wayne Bakk%rin, Director Brandon Benoit, Director Frank
McKay I11, Vice President Mike Wilson
Nays; None
{ether: President Brenda Bradley Smith (Absent)
Approved
With there being no further business to discuss, Vice President Wilson adjourned the
Wednesday, April 16, 2014, Baytown Area Water Authority (BAWA) Board Regular Meeting at
9:32 A.M.
4z 1�� -
Leticia Brysch, Assistant Sedetary
City of Baytown
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