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2014 03 19 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY March 19, 2014 The Board of Directors of the Baytokvn Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, March 19, 2014, at 9:07 A.M., in the Colllle 1 Chamber of the Baytown City Hall. 2401 'Market Street, Baytown, Texas with the fallowing in attendance: Brenda Bradley Smith President Frank McKay Director Mike Wilson Vice President Robert D. Leiper General Manager Karen Horner Assistant General Counsel Leticia Brysch Assistant Secretary President Bradley Smith convened the March 19. 2014, Baytown Area %N"ater Authority Smith convened the March 19, 2014, Baytown Area Water Authority (BAWA) Board Regular 1Wleeting with a quorum present at 9:07 A.M., all members were present with the exception of Directors Baldwin and Benoit who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Board Regular Meeting held on ,lanuary 15, 2014. A motion was made by Vice President Mike "Nilson and seconded by Director f=rank IVicKay III approving the January 15, 2014, BAWA Board Regular Meeting minutes. The vote was as follows: Ayes: President Brenda Bradley Smith, Director Frank McKay III. Vice President Mike Wilson Nays: None Other: Secretary Wayne Baldwin (Absent), director Brandon Benoit (Absent) Approved 1). Consider approving the minutes of the Baytown Area Water Authority Board Emergency Meeting held on .lanuarx ill, 2014. A motion was made by Director I °rank McKay Ill and seconded by Vice President Mike Wilson approving the January 10, 2014, BAWA Board Emergency Meeting minutes. The vote was as follows: BAWA Board Regular Meeting Minutes March 13, 2014 Page 2 of 3 Ayes: President Brenda Bradley Smith, Director Frank McKay III, Vice President Mike Wilson Nays: None Other: Secretary Wayne Baldwin (Absent), Director Brandon Benoit (Absent) Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing a Contract Amendment to the Amended and Restated Water Supply Contract with the City of Baytown to increase contract quantity. General Manager Leiper presented the agenda item and stated that Resolution No. 2014 -3 authorizes a Contract Amendment to the Amended and Restated Water Supply Contract with the City of Baytown to increase contract quantity from 14.22 Million Gallons per Day (MGD) to 16 MGD based upon the results of the City's alternative capacity requirement ( "ACR ") approved by the Texas Commission on Environmental Quality ( "TCEQ" ). He stated that demand for water within the City of Baytown continues to grow and this increase provides for continued growth, as well as allowing for current peak demand, which has exceeded the current 14.22 MGD contract amount. Additionally, General Manager Leiper stated that the price per gallon would not change as it was set once the budget is adopted. A motion was made by Vice President Mike Wilson and seconded by Director Frank McKay 111 approving Resolution No. 2014 -3. The vote was as follows: Ayes: President Brenda Bradley Smith, Director Frank McKay Ill, Vice President Mike Wilson Nays: None Other: Secretary Wayne Baldwin (Absent), Director Brandon Benoit (Absent) Approved RESOLUTION NO. 2014 -3 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING A CONTRACT AMENDMENT TO THE AMENDED AND RESTATED WATER SUPPLY CONTRACT WITH THE CITY OF BAYTOWN TO INCREASE CONTRACT QUANTITY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS BAwA Board Regular Meeting Minutes March 13, 2014 Page 3 of 3 a. Present an update regarding the BAWA East Project General Manager Leiper presented the agenda item and stated that staff was currently in the process of looking for land for this project, and typically with land purchases, the General Manager signs an earnest money contract contingent on approval from the BAWA Board and City Council. He stated that this is done to ensure that the land deal moves forward quickly and secure a contract for the land. General Manager Leiper stated that he hopes to bring back an earnest money contract and although the closing won't go quickly, an agreement was made giving the City a 90 day due diligence period and then 30 days afterwards to close. He stated that staff was initially looking at 30 acres, but because of the pricing, have since decided that it is in the best interest of the project to go secure as much land projected to be needed and purchase 60 acres to meet future growth and expansion needs for a 30 or 34 MGD, if necessary. He stated that this site will also allow the city outstanding flexibility, because it will have access to the water from the bay, in the event that a desalination plant is needed. He stated that this is not the cheapest site, but it is the most flexible site considering the amount of land. General Manager Leiper stated that he would inform the board when he obtain the contract and of the location of the property. Additionally, he stated that an item in this regard would be put on the next agenda. 4. MANAGER'S REPORT Director McKay inquired about an update of the emergency valve repairs. General Manager Leiper stated that the valve repairs were under $200,000. He stated that the pipe, prior to repairs, was about 30 years old and there is a plan in the upcoming budget to repair the line. He stated that he would submit more details regarding the repairs to the board. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the March 19, 2014, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9:21 A.M. City of Baytown `� '