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2014 01 10 BAWA Minutes, EmergencyMINUTES OF THE EMERGENCY MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 10,2014 The Board of Directors of the Baytown Area Water Authority (BAWA)met in a Emergency Meeting on Thursday,January 10,2014.at 9:00 A.M..in the Council Chamber of the Baytown City Hall,2401 Market Street.Baytown.Texas with the following in attendance: Brenda Bradley Smith President Wayne Baldwin Secretary Frank McKay Director Mike Wilson Director Robert D.Leiper General Manager Ignaeio Ramirez,Sr.General Counsel Leticia Brysch Assistant Secretary President Bradley Smith convened the January 10,2014,Baytown Area Water Authority (BAWA)Board Emergency Meeting with a quorum present at 9:00 A.M.,all members were present with (he exception of Director Brandon Benoit who was absent. I.PROPOSED RESOLUTIONS a.Consider a resolution authorizing the General Manager to negotiate and execute one or more contracts for emergency repairs to the 3o-inch water line located at the intersection of Thompson Road and Cedar Bayou-Lviichhiirg Road. General Manager Leiper presented the agenda item and stated that Resolution No.2014-01 authorizes the City Manager to negotiate and execute one or more contracts tor emergency repairs to the 36-inch water line located at the intersection of Thompson Road and Cedar Bayou- Lynchburg Road in an amount for an amount not to exceed S300.000.00.He stated that because there are other lines in the area,it is not certain that the leak coming from the City's line.He stated that once the testing begins,and it is identified as being the City's line,then the City is committed.He stated that once the line is brought down it is a possibility that it may blow out once brought back up. Jose Pastrana.Director of Engineering stated that the leak is located in a highly congested area that includes telephone poles,power poles,a gas line,a sewer line,several water lines from District 27,etc.He stated that getting to the leak may require removing the utility lines and poles,so the plan is to replace connections approximately 150 feet from the south side of the easing all the way north on the other side of the street.He stated that the fund amount of 5300,000 requested covers (he costs of various complicated scenarios that may arise through the repair process. BAWA Board Emergency Meeting Minutes January 10,2014 Page 2 of 3 General Manager Leiper stated that the proposed repair includes using a steel pipe wrapped in a steel hoop cased in concrete,in which for this type of repair requires the assistance of a specific company out of Dallas.He stated that the high volume water users were notified just in case water conservation mode is to bedetermined and the wells are prepared for use as well.Genera] Manager Leiper stated that if the well water is used with the surface water,there will be an odor and taste difference,but that the water is safe.He slated thai the shutting this down will affect the volume of the overall supply into the city,but not the water users. During further discussion,an inquiry was made regarding the timeframe to make the corrections. Mr.Pastrana stated that once the work begins it will take less than 12 hours to complete the repair. General Manager Leiper stated for informational purposes that because of the repairs needed for this main water supply line into the city and also the estimated dollar amount of the repairs,the BAWA Board is in need of approval.He stated that the 5300,000 amount includes repairs for the worst case scenario.He stated that if additional funds,the necessary steps to comply with state law will be made,bul the repairs will be done.Mr.Pastrana stated that staff is comfortable with the S300.000 for the repairs. General Manager Leiper stated thai staff will be looking at a long term capital project to replace this line. A motion was made by Secretary Wayne Baldwin and seconded by Director Frank McKay III approving Resolution No.2014-01.The vote was as follows: Ayes:Secretary Wayne Baldwin,President Brenda Bradley Smith,Director Frank McKay III.Director Mike Wilson Other:Director Brandon Benoit (Absent) Approved RESOLUTION NO.2014-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE GENERAL MANAGER TO NEGOTIATE AND ENTER INTO ONE OR MORE CONTRACTS FOR EMERGENCY REPAIRS TO THE 36-INCH WATER LINE LOCATED AT THE INTERSECTION OF THOMPSON ROAD AND CEDAR BAYOU- LYNCHBURG ROAD;AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY,IN AN AMOUNT NOT TO EXCEEDTHREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00);MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Emergency Meeting Minnies January 10,2014 Paee 3 of3 2.ADJOURN With there being no further business to discuss,President Bradley Smith adjourned the January 10,2014,Baytown Area Water Authority (BAWA)Board Emergency Meeting at 9:18 A.M. ■'1 '-. Leticia Bryseh,Assistant Cily of Baytown