HomeMy WebLinkAboutOrdinance No. 16,568 (Item 7.o.)ORDINANCE NO. 16,568
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO
ATTEST TO AN INTERLOCAL AGREEMENT WITH THE TEXAS DEPARTMENT
OF PUBLIC SAFETY ("DPS") TO CONTRACT FOR THE USE OF THE TEXAS
CONVICTION REPORTING SYSTEM ("TXCR") FOR THE MUNICIPAL COURT TO
REPORT ALL COURT REPORTED CONVICTIONS TO A DRIVER'S RECORD; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes the City
Manager to execute and the City Clerk to attest to an Interlocal Agreement with the Texas Department of
Public Safety ("DPS") to contract for the use of the Texas Conviction Reporting System ("TXCR") for the
Municipal Court to report all court reported convictions to a driver's record. A copy of said agreement is
attached hereto as Exhibit "A," and incorporated herein for all intents and purposes.
Section 2: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of
Baytown this the 27th day of August, 2026.
CHARLES JOHNSON, Mayor
ATTEST:
ANGELA JACKSON, City Clerk
APPROVED AS TO FORM:
Scott Lemond, City Attorney
R:\Ordinances and Resolutions\Ordinance Drafts\2026-08-27\Ordinance Authorizing Interlocal Agreement with Texas Department of Public
Safety for Texas Conviction Reporting TXCR.vh.docx
EXHIBIT "A"
TEXAS DEPARTMENT OF PUBLIC SAFETY
OF Pw�
, E X
a T A
FREEMAN F MARTIN
COLONEL
WALT GOODSON
JASON C TAYLOR
LIEUTENANT COLONELS
Dear Court Clerk,
5805 N LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773-0001
512-424-2000
www.dps.texas.gov
July 6, 2026
STEVEN P MACH. CHAIRMAN
NELOA L.BLAIR
DAN HORO III
LARRY B. LONG
STEVEN H. STODGHILL
The Texas Department of Public Safety, Driver License Division, is excited to announce the implementation
of the web -based site for electronically reporting convictions, which we notified you about last year.
The new Texas Conviction Reporting (TXCR) interface eliminates paper processes and the current electronic
file submission process. A "real-time" upload feature allows court users the ability to review successful
submissions, prevent duplicate entries, and review rejected convictions. Users can correct and resubmit missing
information for rejected convictions immediately.
Effective January I', 2027, all final convictions sent to the Department for processing must be submitted via
TXCR. The submission of final convictions via the portal requires that a TXCR lnterlocal Cooperation
Contract be completed and submitted to the Department before using the new TXCR interface.
Please complete the enclosed TXCR Interlocal Cooperation Contract (ICC) for review, signature, and return.
We have provided an instruction sheet to assist with the completion of the ICC.
We look forward to your participation and assistance with providing better service to all Texas courts. If you
have any questions, you may contact Kathy Drye at Kathy.Drye@dps texas.gov, or 512-424-2030, or Erica
Blanco at Erica.Blanco@dps. texas,gov, or 5 l 2-424-7266.
Regards,
Manager
Enforcement and Compliance Service
Driver License Division
EOUAL OPPORTUNI rYEMPLOYER
COURTESY . SERVICE . PROTECTION
Texas Conviction Reporting (TXCR) Interlocal Cooperation Contract (ICC) instructions
Contracting Parties and Authorities:
The Texas Department of Public Safety Driver's License Division has started the process of
transitioning to the new Texas Conviction Reporting (TXCR) user interface for conviction
submissions. As we transition from SFTP to TXCR all contracting parties and authorities
that have not already submitted a new Interlocal Cooperation Contract (ICC) will be
required to do so by December 31, 2026. It is very important that everyone completes the
ICC correctly and the Conviction Reporting team is available to address any questions.
The ICC is a legal contract between the Contracting Parties/Authorities and the
Department of Public Safety; therefore, no editing of the contract is permitted. Please see
below for clarification of what needs to be included in the sections:
I. The "Contracting Parties and Authority" section includes the name of the court or
authority entering into the contract and the city or county in which they reside.
II. VI. The "General Terms and Notice" section requires the person who is the point
of contact for the court or authority to include their name, address, fax number,
email address, and phone number.
III. VII. The "Certifications" section must be signed by a person authorized to enter
into a contract. The authorized person must sign, include the authorized person's
title, and the current date. If additional people are required to sign a contract, a
separate sheet must be attached with the same information: the signature, the
person's title, and the date.
IV. Email the completed contract to: data.submission@dps.texas.gov.
V. The point of contact will receive a copy of the signed contract and will then
receive instructions on how to access and log in to the TXCR reporting site.
If additional information is needed, please email your questions to
data.submission@dps.texas.gov.
Conviction Reporting
(512) 424-2031
INTERLOCAL COOPERATION CONTRACT
I. CONTRACTING PARTIES AND AUTHORITY
The Department of Public Safety (DPS) and the Municipal Court of
Baytown (City or County) are contracting under the authority of Texas
Government Code Chapter 791 (the Interlocal Cooperation Act).
DPS certifies that it has the authority to contract for the Texas Conviction Reporting (TXCR) application
by the authority granted in Tex. Transp. Code Chapter 543, Subchapter C.
11. BACKGROUND AND PURPOSE
DPS is legislatively required to apply all court -reported convictions to a driver record within seven days
of the final disposition of conviction. Texas courts send more than 180,000 conviction records monthly.
To secure personally identifiable information (PII) of drivers who are convicted in Texas courts, DPS
developed a secure web -based application for Texas courts to submit electronic convictions onto a Texas
driver's record and eliminate mailed or unsecured upload of conviction records.
Furthermore, DPS and Federal Motor Carrier Safety Administration's (FMCSA) common goal is to ensure
and improve public safety by reducing crashes, injuries, and fatalities involving Commercial Motor
Vehicles (CMV). One of the components of this effort is the appropriate and timely reporting of moving
violation convictions for Commercial Driver License (CDL) holders and operators of CMVs. For UPS to be
successful in its endeavor to bolster the foundation and support the priorities of the CDL program, it
must have the proper tools to accomplish these goals.
III. STATEMENT OF SERVICES
DPS responsibilities are as follows.
• Provide access to the TXCR over the internet from a publicly accessible site based on
authorized access granted by DPS to Court reporting personnel.
• Ensure the TXCR site is secure and meets Criminal Justice Information System (CPS)
security requirements as defined by the Federal Bureau of Investigation (FBI).
• Allow submission of convictions individually using a web -form that matches the bulk file
format for ease of entry. Bulk file format will be provided to Court.
• TXCR will validate conviction data prior to inclusion to the driver's record and if data
cannot be validated, will reject the submission with an opportunity for Court to correct
and resubmit.
• Provide historical reports for Court to assist with timely reporting, reducing rejects and
ensuring accuracy of conviction reporting.
• Provide training to Court, and include training materials and procedures on the TXCR
site for 24/7 access by Court.
• TXCR Contractor will assist Court users by providing a toll -free telephone number and
email, Monday through Friday from 7.00am to 8:00pm, except holidays.
Court responsibilities are as follows.
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• Do not share the TXCR site information with unauthorized persons.
• Have only two authorized court personnel with access to TXCR, unless additional
personnel are authorized by DPS based on business need.
• Authorized users must use Multi -Factor Authentication (MFA) to access TXCR and will be
required to download an application to a cell phone to receive the MFA code before
access is granted.
• Must use TXCR to upload individual convictions using a web -form or bulk upload of
convictions in a pre -defined format approved by DPS. Paper forms will not be accepted.
• Must notify DPS immediately upon termination or resignation of an authorized user to
allow DPS disable the account and prevent unauthorized use of TXCR.
• Submit conviction reports to TXCR within seven days from the date of conviction in
compliance with Tex. Transp. Code Chapter 543, Section 543.203.
IV. CONTRACT AMOUNT AND BASIS FOR CALCULATING COSTS
DPS will provide TXCR to Court at no cost.
V. TERM OF CONTRACT AND AMENDMENTS
This contract is effective on the date of execution and will not expire except upon written request of
either party with 30 calendar days' written notice. This contract may only be amended by mutual
written agreement of the parties.
Any alterations, additions, or deletions to the terms of the Contract that are required by changes in
federal or state law or regulations are automatically incorporated into the contract without written
amendment hereto, and shall become effective on the date designated by such law or by regulation.
VI. GENERAL TERMS AND NOTICE
This Contract is governed by and construed under and in accordance with the laws of the State of
Texas. The Court understands and agrees that it will comply with all local, state, and federal laws in the
performance of this Contract, including administrative rules adopted by DPS.
The respective party will provide any required notice as noted in this section. Either party may change
its information by giving the other party written notice and the effective date of the change.
Court
Department of Public Safety
Attn.:
Ana Guiilot
Enforcement & Compliance Service
Attn: Conviction Reporting
S80S North Lamar Blvd., Bldg A
Austin, Texas 78752-0001
(512) 424-5809 [fax]
Data.Submission@dps.texas.gov
(512) 424-2031
Address: 3120 North Main Street
Address: Baytown, Texas 77521
Fax: 281-425-1017
Email: MunicipalCourt@baytown.org
Phone: 281-427-9511
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VII. CERTIFICATIONS
The parties certify that (1) the contract is authorized by the governing body of each party; and (2) the
purpose, terms, rights, and duties of the parties are stated within the Contract.
The undersigned signatories have full authority to enter into this Contract on behalf of the respective
Parties.
Court Authorized Signatory
1C��rc. c � �► h�
Signature and Title
Date: Z��e
Department of Public Safety
Signature of Driver license Division Chief or
Designee
Date:
*An additional page may be attached if more than one signature is required to execute this Contract
on behalf of the Court. Each signature block must contain the person's title and date.
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