HomeMy WebLinkAboutOrdinance No. 16,548 (Item 7.c.)ORDINANCE NO. 16,548
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE FY 2026
HOMELAND SECURITY TASK FORCE (HSTF) STRATEGIC INITIATIVES/
LOCAL OVERTIME COST REIMBURSEMENT AGREEMENT WITH THE DRUG
ENFORCEMENT AGENCY (DEA) FOR OFFICERS ASSIGNED TO THE HSTF;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown hereby authorizes and approves the
execution of the FY 2026 Homeland Security Task Force (HSTF) Strategic Initiatives/ Local Overtime Cost
Reimbursement Agreement with the Drug Enforcement Agency (DEA) by the City Manager, which is
attached as Exhibit "A" and incorporated by reference as if fully set forth herein.
Section 2: That pursuant to the provisions of Texas Local Government Code
Annotated §252.048, the City Manager is hereby granted general authority to approve any change
order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO/100
DOLLARS ($50,000.00) or less, provided that the original contract price may not be increased by
more than twenty-five percent (25%) or decreased by more than twenty-five percent (25%) without
the consent of the contractor to such decrease.
Section 3: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of
Baytown this the 13th day of August, 2026.
CHARLES JOHNSON, Mayor
ATTEST:
ANGELA JACKSON, City Clerk
APPROVED AS TO FORM:
SCOTT LEMOND, City Attorney
R:\Ordinances and Resolutions\Ordinance Drafts\2026-08-13 Ordinance Authorizing Agreement with DEA for Reimbursement of Overtime of
Officers Assigned to the HSTF Program.vh.docx
LAW ENFORCEMENT SENSITIVE EXHIBIT "A"
FY 2026 Homeland Security Task Force
0 Strategic Initiatives/Local Overtime
Cost Reimbursement Agreement
This Agreement is between the below -named State/Local Law Enforcement Organization and Sponsoring Federal Agency directly
supporting the Homeland Security Task Force (HSTF) Program. Pursuant to the Congressional appropriations, the
Drug Enforcement Administration ( DEA ) receives authority to pay overtime for police officers assigned to
the fonnal HSTF, who are incurring necessary expenses for detection, investigation, and prosecution of crimes against the United
States.
It is hereby agreed between the
Drug Enforcement Administration , and
State/Local Agency: City of Baytown
Street Address: 2401 Market St
City, State, Zip code, Telephone: Baytown, TX, 77520,
Financial Contact (POC): Lia Leon
Financial Contact Telephone/email: 281-420-7159
Tax EIN/UEL V9TGZVJKSP95/ 74-600002
Commencing upon execution of this Agreement, the
funding, reimburse
City of Baytown
DEA
will, subject to the availability of required
officers assigned to/or and working HSTF Investigations or Strategic Initiatives.
2. Reimbursement requests must be submitted to DEA via
for overtime payments made to
invoice. Houston@dea.gov
within thirty (30) days of the close of the month in which the overtime was worked. [For example, if overtime is
incurred in December, the Reimbursement Request for the December overtime should be submitted no later than
January 301". The reimbursement request must be approved by the appropriate Supervisor (or designee) at
DEA prior to reimbursement.
3. Overtime reimbursement payments from the sponsoring agency will be made via electronic fimds transfer (EFT)
directly to City of Baytown . To facilitate EFT,
City of Baytown shall establish an account online in the System for
Award Management (SAM) at . A verification of banking information is required on an annual basis
to keep payment information current. For additional infonnation regarding procedures related to reimbursements,
contact your agency's Regional Coordinator or Program Analyst.
4. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time would be compensated in
the absence of this agreement. However, overtime payments, including all other, non-HSTF Federal sources (such as Safe
Streets, HIDTA, IRS, FEMA, etc.) may not, on an annual/fiscal year basis exceed 25% of the current approved Federal salary
rate in effect at the time the overtime is performed. The Federal fiscal year runs from October 1 st through September 30th.
The pay cap amount changes annually and State/Local entities should reference the current fiscal year amount on their
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LAW ENFORCEMENT SENSITIVE
HSTF Case and Participant Form. The State/Local Organization is responsible for ensuring the annual payment is not
exceeded.
5. The
City of Baytown
must complete annually the HSTF Case and Participant
Request Fonn, listing the law enforcement officers assigned full-time 'part-time to the HSTF and as such are entitled to
overtime reimbursement. Based on the needs of the HSTF, this number may change periodically, upward or downward, as
approved in advance.
6. The request for reimbursement shall include an invoice number, invoice date, the officer's name, overtime compensation rate,
number of reimbursable hours for overtime claimed, and the dates of those hours for each officer for whom reimbursement is
sought. This information must be submitted to the
invoice. Houston@dea.gov
for reimbursement to be paid.
7. Requests for reimbursement shall be submitted monthly, and all requests shall be received no later than December 31 st of the
next fiscal year for which the reimbursement applies. For example, reimbursements for the fiscal year ending September 30,
2026, shall be received monthly and not later than December 31, 2026. The
reimburse any requests received untimely and not in accordance herewith.
DEA
is not obligated to
8. If an Agreement does not have a bill submitted within ninety (90) days of the Agreement funding date, or within sixty (60)
days of when the last bill was submitted, funds will be de -obligated. Furthennore, if a State Local Law Enforcement
Organization determines there will be no additional work performed under a particular Agreement, a funding change
notification email should be sent to the Regional Coordinator/Program Analyst, identifying the amount to be de -obligated as
soon as possible.
9. Only sworn law enforcement officers are eligible for reimbursement in this program. Officers who are not deputized shall
possess no Law Enforcement authority other than that conferred by virtue of their position as a commissioned officer of their
parent Agency.
10. HSTF will only reimburse an actual dollar ($) amount paid to the officer for overtime worked, any additional benefit or
administrative fees (including compensation time) will NOT be reimbursed.
11. The State Local Organization will comply with Title VI of the Civil Rights Act of 1964 and requirements applicable to HSTF
Agreements pursuant to the regulations of the Department of Justice (see, 28C.F.R. Part 42, Subparts C and G; 28C.R.R.50.3
(1993)) relating to discrimination of the grounds of race, color, sex, age, national origin, or handicap.
12. The Agreement is effective upon signatures of all parties and will remain in effect for the duration of
City of Baytown `s participation on the HSTF, contingent upon approval of
necessary funding, and unless tenninated in accordance with the provisions herein. This Agreement may be modified at any
time by written consent of the parties or based on changing business operations and practices of the HSTF. It may be
terminated at any time upon mutual consent of the parties, or unilaterally upon written notice from the terminating party to
the other party at least 30 days prior to the termination date.
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Signatories:
Signature of State/Local Agency
Jason Reynolds
Print Name
City Manager
Title
City of Baytown
State/Local Agency
Signature of Sponsoring Federal Agency
Print Name
Title
Drug Enforcement Administration
Sponsoring Federal Agency
Date Date
Signature of Sponsoring Agency Regional Coordinator
Print Name
Date
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