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2026 01 21 BAWA MinutesIII MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 21, 2026 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on January 21, 2026, at 5:00 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Frank McKay III Vice President Alyssa Linares Director David Start,Jr. Director Brant Gary Assistant General Manager Scott Lemond General Counsel Miriam Hernandez Acting Assistant Secretary President Brenda Bradley Smith convened the January 21, 2026, BAWA Board Regular Meeting with a quorum present at 5:01 P.M.,all members were present. 1. CITIZEN COMMENTS President Brenda Bradley Smith announced no one signed up to speak. 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing the purchase of construction services for the renovation of the Baytown Area Water Authority Administration Building Project from Buyboard Contractor Brown and Root Industrial Services,LLC. Public Works and Engineering Assistant Director of Utilities, Sterling Beaver, presented Agenda Item 2.a. and provided the Board Members with an overview of the agenda items. Mr. Beaver stated this proposed resolution authorizes the purchase of construction services for the renovation of the Baytown Area Water Authority ("BAWA") Administration Building Project from Brown and Root Industrial Services, LLC, and the scope of work includes Americans with Disabilities Act ("ADA") renovations for compliance purposes, which includes renovations to the interior men's and women's restrooms, unisex restroom, kitchen, front receptionist desk, and locker room. President Brenda Bradley Smith asked if this facility is the old plant off of Thompson Road and Mr. Beaver confirmed that it is. Additionally, Frank McKay questioned if ADA compliance items are mandatory to fix and Director of Public Works and Engineering Frank Simoneaux responded it is mandatory,but that it does not have to be done all at one time; however, we have to provide a plan to show we are pursuing compliance. BAWA Board Regular Meeting Minutes January 21,2026 Page 2 of 3 A motion was made by Director David Start, Jr., and seconded by Vice President Frank McKay III to approve Resolution No. 2026-1,related to Item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Frank McKay III, Director David Start,Jr. Nays: None Other: Director Alyssa Linares(Abstain) Approved RESOLUTION NO. 2026-1 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING PAYMENT IN THE AMOUNT OF ONE HUNDRED TWENTY-FIVE THOUSAND EIGHT HUNDRED FIFTY FIVE AND 00:100 DOLLARS ($125,855.00) TO BROWN AND ROOT INDUSTRIAL SERVICES, LLC FOR THE PURCHASE OF CONSTRUCTION SERVICES FOR THE RENOVATION OF BAYTOWN AREA WATER AUTHORITY ADMINISTRATION BUILDING PROJECT THROUGH THE TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE BUYBOARD), CONTRACT #728-24; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive a report on the status of the Baytown Area Water Authority East Expansion Project. Director of Public Works and Engineering Frank Simoneaux presented the status report for the Baytown Area Water Authority East Plant Expansion Project. (Exhibit A) b. Receive the Baytown Area Water Authority's Annual Financial Report for the fiscal year ended September 30,2025. This item was pulled and no action was taken. c. Receive the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2025. Director of Finance Teresa McKenzie presented the Quarterly Financial and Investment Report to the Board for quarter ending September 30, 2025, and the Board considered the report as received. (Exhibit B) 4. MANAGER'S REPORT BAWA Board Regular Meeting Minutes January 21,2026 Page 3 of 3 a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, February 11, 2026, at 5:00 p.m., in the Council Chamber located at City Hall, 2401 Market Street,Baytown,Texas 77520. Assistant General Manager Brant Gary reminded Board Members of their next Baytown Area Water Authority meeting, which is scheduled for Wednesday, February 11, 2026, at 5:00 P.M. Additionally, Mr. Gary announced the upcoming retirement of Director of Public Works and Engineering, Mr. Frank Simoneaux, and praised him for his years of service to the City of Baytown and to the Baytown Area Water Authority. 5. ADJOURN A motion was made by Director David Start, Jr., and seconded by Director Alyssa Linares to adjourn the January 21, 2026 Baytown Area Water Authority Board Regular Meeting at 5:23 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Frank McKay III, Director David Start, Jr.,Director Alyssa Linares Nays: None Approved a okoilltiiii,. Atia .. 0 -.:'--1`. 2.: 44 Angela J.t: on,A i s =N. '*4 City of Baytown. / f'+' ff1* 1i1 it.\,`` EXHIBIT "A" PROGRESS REPORT 104. Project: BAWA East Surface Water Treatment Plant Phase 2 Expansion Owner's Advisor Date.January 2026 Progress Report 1, Previous Months Activities BAWA East Water Plant A GMP Approval 2. Projett Highlights Progressive Design BuildA. Funds Available($79,000.000) B Project Budget with GMP Prue Proposal BAWA Board Meeting BWP-GMP 69,782,881 January 21,2026 Material Testing 600,000 Pulsed Bed Clarifier 2.092 798 Recommended Owner Contingency 2434,091 m -': of sit«p,• +. ,,,.. y 47,R Fiscal Services 382,000 OA wan CM S3.473.578 Project Budget 818,185.328 C Schedule 1) Limited Notice to Proceed-January 7.2026 e ' 21 Pulsed Bed Clarifier Proposal-February 18,2026 4) Phase 2 Substantial& ComFinal -May - my 1 U, '4) Phase 2 Acceptance Final Completer-July 19.2028 J-/ 5) BAWA is anticipated to need additional water by 2028 D. Outstandr g Agency Reviews 1) TWDB Environmental Review/Design Package Project Budget Schedule Cost Category Cost Direct Purchase of Pulse Bed Clarifier gives a Limited Notice to Proceed-January 7,2026 GMP 69,782,861 savings of-$200,000 Material Testing is estimated at 1%of Phase 2 Kick-Off-February 2,2026 Material Testing 600,000 construction value Groundbreaking-March 23,2026 Pulsed Bed clarifier 2,092,798 Owner's Contingency used unforeseen Phase 2 Substantial Completion-May 22,2028 Recommended Owner $2,434,091 conditions,force majeure,etc.(included in Phase 2 Acceptance&Final Completion-July 19,2028 Contingency TWDB loans) Fiscal services 382,000 BAWA is anticipated to need additional water by 2028 Owner's Advisor fee includes construction oA with CMl 3,473578 management and inspection. Project Budget 78,765,328 Remaining Approvals: TWDB Design Builder Agreement TWDB Design Package TWDB Environmental Review Nat GMP Proposal Phase 1 Baseline Schedule GMP Category Cost 10 different bid packages comprises the direct construction cost TWDB SWIFT Abridged Application Submittal-Due February 3,2025(Submitted Jan 31,2025) Direct Construction Cost 547,350,183 Draft PreliminaryDesign 30% Due March 2025(Received Mar 04,Allowances are used for items that are not g ( ) 2025) BWP Allowances 425,000 yet finalized at time of bidding: TWDB DWSRF Emerging Contaminants Application-Due April 4,2025(Submitted Apr 01,2025) Additional Groundwater Dewatering Contingencies 53,822,015 Adverse weather Conditions Base Cost Estimate-April 2025 Pretreat Shoring,Additional G5T Baffles,Existing 60%Design Package-June 13,2025 Phase 2 Design&Construction Admin 53,798,071 Operating Support 70%Design Package-August 8,2025 Bonds&Insurance 2,532,559 Contingencies are used for design& estimating gaps(bid at 70%design)and TWDB Design Submittal-September 8,2025 Design Builder Fee 5,358,324 construction unforeseen costs. Tied to TCEQ Design Submittal-September 03,2025 anticipated risk events identified in the risk Phase 1 Services 56,496,709 register.90%Design Package-October 17,2025 Total Design Builder GMP 69,782,861 Assumes TCEQ and TWDB approval prior to Guaranteed Maximum Price Proposal—October 31,2025 anticipated NTP date. 2024 2025 20 0 N D J F M A M J J A S 0 N D t a. Original Plant Construction(Design-Bid-Build)Phase 1 Baseline Schedule Design Start Date 20,4 MIS n 53.8 Fii,$5s TWDB SWIFT Abridged Application Submittal-Due February 3,2025(Submitted Jan 31,2025) Mthonl M Ilv Draft Preliminary Design(30%)-Due March 2025(Received Mar 04,2025) TWDB DWSRF Emerging Contaminants Application-Due April 4,2025(Submitted Apr 01,2025) Bin-2017 Construction I556.7 Completion Base Cost Estimate-April 2025 2021 355.2 Current Plant Expansion(Progressive Design Build)Milliorv$78.7 60%Design Package-June 13,2025 Mi1OOnl 70%Design Package-August 8,2025 PDB Notice to Scheduled Proceed- GMP- Construction TWDB Design Submittal-September 8,2025 Sept.2024 Octobe,2025 Completion- 57B.BMallon) 78.7Mellon) July2028 TCEQ Design Submittal—September 03,2025 90%Design Package—October 17,2025 Guaranteed Maximum Price Proposal—October 31,2025 MOdel-Apnt 20251377.2 I 2024 2025 2u2r{, Million) N o J F M it J J A s N J0 - oNl TWDB Next Step LayoutLaout If July 2025 it o TWDB Board approved the funding. August 2025 w JP}{ o BWP submitted the design package including plans,specifications and front-end documents to TWDB for review. i' roApprovalofFinancingAgreementonAugust27,2025 with City Council approval on August r, f 28,2025.1•+ . October 2025 o TWDB will provide interest rates on October 2,2025.1 f l I o Special BAWA meeting to approve the sale of Bonds to TWDB. I o City Council confirm bond sale on October 9,2025. November 2025 may o Closing date schedule for November 14,2025. J t tt ,';." co% Progressive Design Build Procurement Progressive Design Build Phase 1:Getting to Guaranteed Maximum Price Phase 2:Finalizing the Project THE PDB PROCUREMENT PROCESS Design Design/Construction Progressive Design-Buda 1 Partnering Workshop fm.thzeDennn ipnei I Alternative Analysis Workshops 11111111=11111111D nrsa•"' I Permitting Plan I Main Portion of Construction 1 imsamangsmaimumn, 1 Field Investigations owner,oA/De:en Bu id team Collaboration on i,st.c' I 60-90%Design Phase , I Cost and Schedule Modeling i I a1.fyPt.f811Ce I IIIIIIIIIII I GMP Development 4" I Mart”Wrest mei liar mg I 111.""' •ew^••• ""e' CONSTRUCTION MANAOSR Baytown Water Work Partners Project Experience we.. BAWA East Surface Water Treatment Plant Start-Up r,;,O City of Baytown Wastewater Treatment Plants and Lift Stations SCADA Project Package 2 A° Ma IWyAR. City of Houston Northeast Water Purification Plant Colorado Springs Utilities Southern Delivery System Water Treatment Plant(10 MGD Expansion) Pyramid Peak Water Treatment Plant Expansion(15 MGD Expansion) M,„Mil1111ff San Jacinto River Authority(30 MOD Water Treatment Plant) dr COMM Me f""ru,7 City of Houston CRMP—Northside Wet Weather Facility AAdrCI_a MW_s 1 ACTALMMMR•W{YtNAROM AIO11Aw PHASE 2 Phase 2 has a heavy focus on the construction of your surface treatment plant,while keeping design leaders engaged.This collaboration ensures your A. praJec!is completed on limo and with{n budget. Current Design Preliminary Layout r iK M k\y ' 0 kids'M.N..- EXHIBIT "B"