2025 06 17 FCPEMSD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
June 17, 2025
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Special Meeting on Tuesday, June 17, 2025, at 4:30
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Barry L Hawkins
Vice President
Carol Heathcock
Director
Jamari Gilbert
Director
Victor Medrano
Director
Larry Hollaway
Director
Mirtha Morales
Director
Carol Flynt Assistant General Manager
Vance Hinds Assistant General Counsel
Gabriella Gonzales Acting Secretary
Vice President Barry L. Hawkins convened the June 17, 2025, FCPEMSD Board Special
Meeting with a quorum present at 4:32 P.M., all members were present with the exception of
Director Abraham Carrillo who was absent.
1. CITIZEN COMMENTS
Vice President Barry L. Hawkins announced no one signed up to speak.
2. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Special Meeting held on May 20, 2025.
A motion was made by Director Victor Medrano, and seconded by Director Larry Hollaway to
approve the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services
District Special Meeting held on May 20, 2025, as submitted. The vote was as follows:
Ayes: Vice President Barry L Hawkins, Director Carol Heathcock, Director Jamari
Gilbert, Director Victor Medrano, Director Larry Hollaway, Director Mirtha
Morales
Nays: None
FCP EM S D Board Special Meeting Minutes
June 17, 2025
Page 2 of 8
Other: Director Abraham Carrillo (Absent)
Approved
3. BAYTOWN FIRE CONTROL, PREVENTION AND EMS DISTRICT FISCAL
YEAR 2025-2026 PROPOSED BUDGET
a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2025-2026 Proposed Budget.
At 4:35 P.M., Vice President Barry L. Hawkins conducted a public hearing regarding the
Baytown Fire Control, Prevention, and Emergency Medical Services District's ("FCPEMSD")
Fiscal Year 2025-2026 Proposed Budget.
Assistant Finance Director/Controller Lianette Leon summarized Item 3.a. related to the
Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2025-
2026 Proposed Budget and stated the budget before the Board reflects a Proposed Revenue of
$2.678 million, with Total Expenditures of $3.988 million, and an Ending Fund Balance of $1.7
million. Additionally, Ms. Leon noted a Scribner error on page three of the report provided. The
Service Total listed on the first paragraph should reflect $100,000 and not $100,00., and this
error does not affect any totals of the proposed budget.
Vice President Barry L Hawkins announced no citizens signed up to speak on the item and at
4:37 P.M., President Vice President Barry L Hawkins closed the public hearing related to the
Fiscal Year 2025-2026 Proposed Budget.
b. Discuss the Baytown Fire Control, Prevention and Emergency Medical Services
District's Fiscal Year 2025-2026 Proposed Budget.
Vice President Barry L Hawkins opened Agenda Item 3.b. and offered any questions or
comments from the Board Members concerning the budget presented in the previous Agenda
Item.
Director Victor Medrano questioned if the $100,000 listed under Services is for the election and
at the last meeting it was mentioned the cost could possibly be $125,000 if Chambers County
was included in the election. Assistant Finance Director/Controller Lianette Leon confirmed the
$100,000 under Services does encompass the cost for the election and at this time they do not
have any additional cost; therefore, it stays at the $100,000 as presented in the proposed budget.
4. BAYTOWN FIRE CONTROL, PREVENTION AND EMS DISTRICT
CONTINUATION ELECTION
a. Discuss the Fire Control, Prevention and Emergency Medical Services District
November 4, 2025, Continuation Election and related educational materials.
FCPEMSD Board Special Meeting Minutes
June 171, 2025
Page 3 of 8
Assistant General Counsel Vance Hinds presented the Board Members with education material
for the following topics, and reiterated the Board Members cannot advocate for ballot outcomes,
but they can educate the public on an election item:
• Responsibility of the Board as it relates to a Referendum on Continuation of the District,
and
• Prohibited Series of Communications -Walking Quorums.
Fire Chief Kenneth Dobson presented information concerning the Baytown Fire Control,
Prevention and Emergency Medical Services District's Fiscal Years 2026-2030 Strategic Action
Plan, which is on this agenda as Agenda Item 5.b.; however, this item will be pulled and will be
presented as information on this item instead.
As such, Chief Dobson stated the general Strategic Priorities for the next five years moving
forward are the following:
1. Fire and EMS vehicle replacement program,
2. Fire and EMS emergency response equipment, and
3. Fire Training Facility expansion.
Strategic Priority Item No. One:
Chief Dobson explained the Fire and Emergency Management Services ("EMS") has a Vehicle
Replacement Program that designates a schedule to manage the procurement and rotation of
emergency vehicles and typically the plan involves acquiring a new fire engine every two years
and a new ambulance annually. However, this schedule can vary slightly due to the vehicle(s)
condition, need, and procurement timelines. The goal moving forward this year is to replace two
fire engines at a cost of $1.3 million each and not to replace an ambulance as the order was
doubled up last year due to the delayed procurement timeline.
Strategic Priority Item No. Two:
Chief Dobson explained this Strategic priority focuses on enhancing firefighter safety,
operational efficiency, and emergency response capabilities by maintaining available resources.
Therefore, this focuses on equipment such as emergency tools, mobile devices, bunker gear and
etc.
Strategic Priority Item No. Three:
Chief Dobson stated over the past several years they have been able to remove operation and
personnel costs out of the budget and move to it being utilized for capital items, and currently the
FCPEMS District budget funds the Phase III Expansion Project for the Fire Training Field. There
are only a few years left of debt payments remaining and once the debt is paid off they may need
to look at purchasing a new ladder truck.
Director Carol Heathcock left the meeting at 4:3 8 P.M. and did not return for the remainder of
the meeting.
FCPEMSD Board Special Meeting Minutes
June 17, 2025
Page 4 of 8
b. Consider a resolution calling for a Continuation Election for the Baytown Fire
Control, Prevention, and Emergency Medical Services District to be held on November 4,
20259
A motion was made by Director Jamari Gilbert, and seconded by Director Larry Hollaway to
approve Resolution No. 112, as related to Item 4.b. The vote was as follows:
Ayes: Vice President Barry L Hawkins, Director Jamari Gilbert, Director Victor
Medrano, Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
RESOLUTION NO. 112
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION AND EMERGENCY SERVICES DISTRICT
ORDERING A CONTINUATION ELECTION TO BE HELD ON THE 4TH
DAY OF NOVEMBER, 2025, FOR THE PURPOSE OF VOTING FOR OR
AGAINST THE PROPOSITION OF WHETHER THE BAYTOWN FIRE
CONTROL, PREVENTION AND EMERGENCY SERVICES DISTRICT
SHOULD BE CONTINUED FOR FIVE (5) YEARS AND THE BAYTOWN
FIRE CONTROL, PREVENTION AND EMERGENCY SERVICES DISTRICT
SALES AND USE TAX SHOULD BE CONTINUED FOR FIVE (5) YEARS;
DESIGNATING THE MANNER OF HOLDING SAID ELECTION;
PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING
STATION; ESTABLISHING CERTAIN PROVISIONS RELATED THERETO;
PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
C. Consider a resolution approving a Joint Election Agreement with Harris County,
Texas, for the Baytown Fire Control, Prevention and Emergency Medical Services
District's Continuation Election to be held on November 4, 20250
A motion was made by Director Victor Medrano, and seconded by Director Mirtha Morales to
approve Resolution No. 113, as related to Item 4.c. The vote was as follows:
Ayes: Vice President Barry L Hawkins, Director Jamari Gilbert, Director Victor
Medrano, Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
RESOLUTION NO. 113
FCPEMSD Board Special Meeting Minutes
June 17, 2025
Page 5 of 8
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION AND EMERGENCY SERVICES DISTRICT
APPROVING A JOINT ELECTION AGREEMENT WITH HARRIS COUNTY
FOR THE CONTINUATION ELECTION TO BE HELD ON THE 4TH DAY
OF NOVEMBER, 2025; AUTHORIZING PAYMENT THEREFOR IN AN
AMOUNT NOT TO EXCEED SIXTY THOUSAND AND NO/100 DOLLARS
($60,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
d. Consider a resolution approving a Joint Election Agreement with Chambers
County, Texas, for the Baytown Fire Control, Prevention and EMS District's Continuation
Election to be held on November 4, 2025.
A motion was made by Director Mirtha Morales, and seconded by Director Jamari Gilbert to
approve Resolution No. 114, as related to Item 4.d. The vote was as follows:
Ayes: Vice President Barry L Hawkins, Director Jamari Gilbert, Director Victor
Medrano, Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
RESOLUTION NO. 114
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION AND EMERGENCY SERVICES DISTRICT
APPROVING A JOINT ELECTION AGREEMENT WITH CHAMBERS
COUNTY FOR THE CONTINUATION ELECTION TO BE HELD ON THE
4TH DAY OF NOVEMBER, 2025; AUTHORIZING PAYMENT THEREFOR IN
AN AMOUNT NOT TO EXCEED TWENTY-FIVE THOUSAND AND NO/100
DOLLARS ($25,000.00); AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
5. PROPOSED RESOLUTIONS
a. Consider a resolution approving the purchase of one (1) MTS Power Load.
Fire Chief Kenneth Dobson presented an overview of Agenda Item 5.a. and stated the unit will
be placed in the new ambulance scheduled for delivery in the fourth quarter of 2025, and the
FCPEMSD Board Special Meeting Minutes
June 17, 2025
Page 6 of 8
Power Load will be purchased directly from the Stryker manufacturer at a significant cost
savings compared to rolling the cost into the purchase of the ambulance.
A motion was made by Director Jamari Gilbert, and seconded by Director Larry Hollaway to
approve Resolution No. 115, as related to Item 5.a. The vote was as follows:
Ayes: Vice President Barry L Hawkins, Director Jamari Gilbert, Director Victor
Medrano, Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
RESOLUTION NO. 115
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT APPROVING THE PAYMENT TO STRYKER SALES, LLC FROM
THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2024-2025 BUDGET FOR
THE PURCHASE OF A MTS POWER LOADER FOR THE FIRE
DEPARTMENT IN THE AMOUNT OF THIRTY-FOUR THOUSAND TWO
HUNDRED ONE AND 39/100 DOLLARS ($34,201.39); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution adopting the Baytown Fire Control, Prevention and
Emergency Medical Services District's Fiscal Years 2026-2030 Action Plan.
No action was taken on Agenda Item 5.b. as this item was tabled.
6. REPORTS
a. Receive the Baytown Fire Control Prevention and Emergency Medical Service
District's Quarterly Financial and Investments Reports for the Quarter Ending December
30, 2024.
Assistant Finance Director/Controller Lianette Leon presented the Baytown Fire Control
Prevention and Emergency Medical Service District's Quarterly Financial and Investment
Reports for the First Quarter ending December 31, 2024. (Exhibit "A")
Vice President Barry L. Hawkins acknowledged the report received.
FCPEMSD Board Special Meeting Minutes
June 17, 2025
Page 7 of 8
b. Receive the Baytown Fire Control Prevention and Emergency Medical Service
District's Quarterly Financial and Investments Reports for the Quarter Ending March 31,
2025.
Assistant Finance Director/Controller Lianette Leon presented the Baytown Fire Control
Prevention and Emergency Medical Service District's Quarterly Financial and Investment
Reports for the Second Quarter ending March 31, 2025. (Exhibit "B")
Vice President Barry L. Hawkins acknowledged the report received.
7. ELECTION OF OFFICERS
a. Consider the election of officers for the President and Vice President and the
appointment of the Secretary.
A motion was made by Director Victor Medrano and seconded by Director Larry Hollaway
approving the election of Barry L Hawkins as President to the FCPEMSD Board. The vote was
as follows:
Ayes: Vice President Barry L Hawkins, Director Jamari Gilbert, Director Victor
Medrano, Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
A motion was made by Director Larry Hollaway and seconded by Director Jamari Gilbert
approving the election of Mirtha Morales as Vice President to the FCPEMSD Board. The vote
was as follows:
Ayes: President Barry L Hawkins, Director Jamari Gilbert, Director Victor Medrano,
Director Larry Hollaway, Director Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
A motion was made by President Barry L Hawkins and seconded by Director Jamari Gilbert
approving the election of the City Clerk as Secretary to the FCPEMSD Board. The vote was as
follows:
FCPEMSD Board Special Meeting Minutes
June 17,2025
Page 8 of 8
Ayes: President Barry L Hawkins, Director Jamari Gilbert, Director Victor Medrano,
Director Larry Hollaway, Vice President Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
8. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, July 8, 2025, at 5:00 P.M. in the Hullum
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Assistant General Manager Carol Flynt reported their next meeting is scheduled for Tuesday,
July 8, 2025, at 5:00 P.M., in the Hullumn Conference Room located at City Hall.
9. ADJOURN
With there being no further business to discuss, a motion was made by Director Victor Medrano
and seconded by Director Larry Hollaway to adjourn the June 17, 2025, FCPEMSD Board
Special Meeting at 4:55 P.M. The vote was as follows:
Ayes: President Barry L Hawkins, Director Jamari Gilbert, Director Victor Medrano,
Director Larry Hollaway, Vice President Mirtha Morales
Nays: None
Other: Director Abraham Carrillo (Absent), Director Carol Heathcock (Absent)
Approved
Angela Jackson%
City of Baytown
Fire Control Prevention & Emergency Medical Services District (FCPEMSD)
Period Ending December 31, 2024
Amended
CY to PY
Budget
CY Actual
Balance
% PY Actual
Change $
Revenues
Sales Tax $ 2,476,783
$ 242,225
$ 2,234,558
10% $ 196,726 $
45,499
Investment Interest 85,874
42,722
43,152
50% 34,555
8,168
Total Revenues 2,562,657
284,947
2,277,710
11% 231,281
53,667
Expenditures
Personnel Services
Supplies
Maintenance
Services
Capital Outlay
Transfers
Contingencies
FCPEMSD Budget Received
' $2,562,657 / $284,947
11%
0%
-
0%
11,586
(11,586)
-
-
0%
-
AM&
500
- 500
0%
-
-
3,133,825
1,644,150 1,489,675
52%
728,748
915,402
781,625
- 781,625
0%
196,875
(196,875)
-
- -
0%
-
-
Total Expenditures 3,915,950
1,644,150 2,271,800
42%
937,209
706,941
Net Change (1,353,293) (1,359,203) (705,929)
Beg. Fund Balance 3,608,717 3,608,717
End. Fund Balance 2,255,424 $ 2,249,514
FCPEMSD Budget Spent
$3, 915, 950 / $1, 644,150
42%
Investments (Book Value)
Security Type Balance Earnings
Texpool $ 3,919,578 $ 42,722
Unaudited financials
Fire Control Prevention & Emergency Medical Services District (FCPEMSD)
Period Ending March 31, 2025
Revenues
Sales Tax
Investment Interest
Expenditures
Personnel Services
Supplies
Maintenance
Services
Capital Outlay
Transfers
Contingencies
Amended CY to PY
Budget CY Actual Balance % PY Actual Change $
$ 2,476,783 $ 967,702 $ 1,509,081 39% $ 799,603 $ 168,099
85,874 72,307 13,567 84% 75,643 (3,336) $ FCPEMSD Budget Received
Total Revenues 2,562,657 1,040,009 1,522,648 41% 875,246 164,763 $2,562,657 / $1,040,009
41%
0% -
0% 17,531 (17,531)
- - 0% - FCPEMSD Budget Spent
500 - 500 0% - - $3,915,950 / $2,611,726
3,133,825 1,885,851 1,247,974 60% 750,668 1,135,183 67%
781,625 725,875 55,750 93% 393,750 332,125
- - - 0% - -
Total Expenditures 3,915,950 2,611,726 1,304,224 67% 1,161,949 1,449,777
Net Change (1,353,293) (1,571,717) (286,703)
Beg. Fund Balance 3,608,717 3,608,717
End. Fund Balance 2,255,424 $ 2,037,001
Agehhh.,
Investments (Book Value)
Security Type Balance Earnings
Texpool $ 4,287,643 $ 72,307
Unaudited financials