CC Resolution No. 3028RESOLUTION NO. 3028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
ADOPTING CIVIL RIGHTS AND FAIR HOUSING POLICIES IN RELATION TO
COMMUNITY DEVELOPMENT BLOCK GRANT— MITIGATION PROGRAM AND
COMMUNITY DEVELOPMENT BLOCK GRANT—DISASTER RECOVERY
REALLOCATION PROGRAM (CDBG-DRRP) FUNDING; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
WHEREAS, the City of Baytown, Texas, (hereinafter referred to as "City of Baytown") has been
awarded a Community Development Block Grant — Mitigation Program (CDBG-MIT) grant and two
Community Development Block Grant Disaster Recovery Reallocation Program(CDBG-DRRP) grants
from the Texas General Land Office(hereinafter referred to as"GLO"); and
WHEREAS, City of Baytown, in accordance with Section 109 of the Title I of the Housing and
Community Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U_S.C. 6101-6107);
and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater
than $10,000, must take actions to ensure that no person or group is denied benefits such as employment,
training, housing, and contracts generated by the CDBG-MIT and or CDBG-DRRP activity, on the basis of
race,color, religion, sex, national origin, age, or disability; and
WHEREAS, City of Baytown, in consideration for the receipt and acceptance of federal funding
for the Contract,agrees to comply with all federal rules and regulations including those rules and regulations
governing citizen participation and civil rights protections; and
WHEREAS, City of Baytown, in accordance with Section 3 of the Housing and Urban
Development Act of 1968,as amended, and 24 CFR Part 135 is required, to the greatest extent feasible, to
provide training and employment opportunities to lower income residents and contract opportunities to
businesses in the GLO-funded CDBG project area(CDBG-MIT and,lor CDBG-DRRP); and
WHEREAS, City of Baytown, in accordance with Section 104(1) of the Housing and Community
Development Act, as amended, and State's certification requirements at 24 CFR 91.325(b)(6), must adopt
an excessive force policy that prohibits the use of excessive force against non-violent civil rights
demonstrations; and
WHEREAS, City of Baytown, in accordance with Executive Order 13166, must take reasonable
steps to ensure meaningful access to services in federally assisted programs and activities by persons with
Limited English Proficiency (LEP) and must have an LEP plan in place specific to the locality and
beneficiaries for each GLO funded CDBG project(CDBG-MIT and/or CDBG-DRRP); and
WHEREAS, City of Baytown, in accordance with Section 504 of the Rehabilitation Act of 1973,
does not discriminate on the basis of disability and agrees to ensure that qualified individuals with
disabilities have access to programs and activities that receive federal funds; and
WHEREAS, City of Baytown, in accordance with Section 808(e)(5) of the Fair Housing Act (42
USC 3608(e)(5)) that requires HUD programs and activities be administered in a manner affirmatively to
further the policies of the Fair Housing Act, agrees to conduct at least one activity during the contract
period, to affirmatively further fair housing; and
WHEREAS, City of Baytown, has designated an overseer and will maintain written standards of
conduct covering conflicts of interest and governing the actions of its employees engaged in the selection,
award and administration of contracts, NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1:That the City Council of the City of Baytown,Texas,hereby adopts the following:
a.Citizen Participation Plan and Grievance Procedures;
b.Section 3 Policy;
C.Excessive Force Policy;
d.Limited English Proficiency(LEP) Standards Plan;
C.Section 504 Policy and Grievance Procedures
f.Code of Conduct Policy; and
g.Fair Housing Policy.
The policies are attached hereto as Exhibit "A"and incorporated herein for all intents and purposes.
Section 2:This resolution shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED, by the aff:
RLES4
tiv vo;tf Council of the City of
Baytown this the 28"day of August, 2025.
f a,*i 'V
oTF Mayor
T ST•
ANGEL SON,,City Clede
PROVED S T FORM:
SCOTT L . I ND, City Attorney
R'Ordinances and R4solutwns\Resolutton Dratts-Cuy t'ouncd'-.2025-08-28'..Adoptmg 0W Rights and Fair Housing Policy for CDBG
Grants kh docx
EXHIBIT "A"
Resolution Regarding Civil Rights
City of Baytown, Texas
Whereas, City of Baytown, Texas, (hereinafter referred to as "City of Baytown") has been awarded a Community
Development Block Grant — Mitigation Program (CDBG-MIT) grant and two Community Development Block
Grant — Disaster Recovery Reallocation Program (CDBG-DRRP) grants from the Texas General Land Office
hereinafter referred to as "GLO");
Whereas, City of Baytown, in accordance with Section 109 of the Title I of the Housing and Community
Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of
the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take
actions to ensure that no person or group is denied benefits such as employment,training, housing, and contracts
generated by the CDBG-MIT and or CDBG-DRRP activity, on the basis of race, color, religion, sex, national
origin, age, or disability;
Whereas, City of Baytown, in consideration for the receipt and acceptance of federal funding for the Contract,
agrees to comply with all federal rules and regulations including those rules and regulations governing citizen
participation and civil rights protections;
Whereas, City of Baytown, in accordance with Section 3 of the Housing and Urban Development Act of 1968, as
amended, and 24 CFR Part 135 is required, to the greatest extent feasible, to provide training and employment
opportunities to lower income residents and contract opportunities to businesses in the GLO-funded CDBG
project area (CDBG-MIT and/or CDBG-DRRP);
Whereas, City of Baytown, in accordance with Section 104(1) of the Housing and Community Development Act,
as amended, and State's certification requirements at 24 CFR 91.325(b)(6), must adopt an excessive force policy
that prohibits the use of excessive force against non-violent civil rights demonstrations;
Whereas, City of Baytown, in accordance with Executive Order 13166, must take reasonable steps to ensure
meaningful access to services in federally assisted programs and activities by persons with Limited English
Proficiency (LEP) and must have an LEP plan in place specific to the locality and beneficiaries for each GLO
funded CDBG project (CDBG-MIT and/or CDBG-DRRP);
Whereas, City of Baytown, in accordance with Section 504 of the Rehabilitation Act of 1973, does not
discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities have access
to programs and activities that receive federal funds; and
Whereas, City of Baytown, in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5))
that requires HUD programs and activities be administered in a manner affirmatively to further the policies of the
Fair Housing Act, agrees to conduct at least one activity during the contract period, to affirmatively further fair
housing;
Whereas, City of Baytown, has designated an overseer and will maintain written standards of conduct covering
conflicts of interest and governing the actions of its employees engaged in the selection, award and
administration of contracts.
NOW, THEREFORE, BE IT RESOLVED BY THE City Council OF CITY OF BAYTOWN, TEXAS, THAT CITY
OF BAYTOWN ADOPTS THE FOLLOWING:
1. Citizen Participation Plan and Grievance Procedures;
2. Section 3 Policy;
3. Excessive Force Policy;
4. Limited English Proficiency (LEP) Standards Plan;
5. Section 504 Policy and Grievance Procedures;
6. Code of Conduct Policy; and
7. Fair Housing Policy.
Passed and approved this day of 20
Charles Johnson, Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
BAYTOWN
CITIZEN PARTICIPATION PLAN
TEXAS GENERAL LAND OFFICE (GLO)
COMMUNITY DEVELOPMENT BLOCK GRANT—MITIGATION PROGRAM (CDBG-MIT) AND COMMUNITY
DEVELOPMENT BLOCK GRANT— DISASTER RECOVERY REALLOCATION PROGRAM (CDBG-DRRP)
COMPLAINT PROCEDURES
These complaint procedures comply with the requirements of the Texas General Land Office's Community
Development Block Grant — Disaster Recovery and Mitigation Programs (CDBG-MIT and CDBG-DRRP)
Program and Local Government Requirements found in 24 CFR §570.486 (Code of Federal Regulations).
Citizens can obtain a copy of these procedures at Baytown offices, 2401 Market St or PO BOX 424, Baytown,
Texas 77522-0424, (Street Address), (281) 420-6697 (Phone) during regular business hours.
Below are the formal complaint and grievance procedures regarding the services provided under the GLO-
funded CDBG projects (CDBG-MIT and/or CDBG-DRRP).
1. A person who has a complaint or grievance about any services or activities with respect to the GLO-
funded CDBG project(s), whether it is a proposed, ongoing, or completed CDBG-MIT and/or CDBG-
DRRP project(s), may during regular business hours submit such complaint or grievance, in writing to the
City Clerk of Baytown at 2401 Market St or PO BOX 424, Baytown, Texas 77522-0424 or may call (281)
420-6697.
2. A copy of the complaint or grievance shall be transmitted by the City Clerk to the entity that is the subject
of the complaint or grievance and to the City Attorney within five (5) working days after the date of the
complaint or grievance was received.
3. The City Clerk shall complete an investigation of the complaint or grievance, if practicable, and provide a
timely written answer to person who made the complaint or grievance within ten (10) days.
4. If the investigation cannot be completed within ten (10)working days per 3. above, the person who made
the grievance or complaint shall be notified, in writing, within fifteen (15) days where practicable after
receipt of the original complaint or grievance and shall detail when the investigation should be completed.
5. If necessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the
Texas General Land Office for their further review and comment.
6. If appropriate, provide copies of grievance procedures and responses to grievances in both English and
Spanish, or other appropriate language.
TECHNICAL ASSISTANCE
When requested, the City shall provide technical assistance to groups that are representative of persons of low-
and moderate-income in developing proposals for the use of GLO-funded CDBG funds (CDBG-MIT and/or
CDBG-DRRP). The City, based upon the specific needs of the community's residents at the time of the request,
shall determine the level and type of assistance.
PUBLIC OUTREACH EFFORTS
In instances of a change in scope or impact to beneficiaries that result in a 15% increase or decrease in
quantities, a 25% variance in number of beneficiaries, addition or subtraction of a targeted beneficiary area, or
addition or subtraction of a HUD activity, the City shall provide for reasonable public notice, appraisal,
examination and comment on the activities proposed for the use of GLO-funded CDBG funds (CDBG-MIT and/or
CDBG-DRRP). These efforts shall include:
1. Provide for and encourage citizen participation, particularly by low- and moderate-income persons
who reside in slum or blighted areas and areas in which GLO-funded CDBG funds are proposed to
be used;
2. Ensure that citizens will be given reasonable and timely access to local meetings, information, and
records relating to an entity's proposed and actual use of GLO-funded CDBG funds;
3. Furnish citizens information, including but not limited to:
a) the amount of GLO-funded CDBG funds expected to be made available
b) the range of activities that may be undertaken with the GLO-funded CDBG funds
c) the estimated amount of the GLO-funded CDBG funds proposed to be used for activities that
will meet the national objective of benefit to low-and moderate-income persons
d) if applicable, the proposed GLO-funded CDBG activities likely to result in displacement and
the entity's anti- displacement and relocation plan;
4. Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities in an application to the state and, for grants already made, activities which are proposed to
be added, deleted or substantially changed from the entity's application to the state. Substantially
changed means changes made in terms of purpose, scope, location or beneficiaries as defined by
criteria established by the state; and
5. These outreach efforts may be accomplished through one or more of the following methods:
a) Publication of notice in a local newspaper--a published newspaper article may be used so
long as it provides sufficient information regarding program activities and relevant dates;
b) Notices prominently posted in public buildings and distributed to local Public Housing
Authorities and other interested community groups;
c) Posting of notice on the local entity website (if available);
d) Public Hearing; or
e) Individual notice to eligible cities and other entities as applicable using one or more of the
following methods:
i. Certified mail
ii. Electronic mail or fax
iii. First-class (regular) mail
iv. Personal delivery (e.g., at a Council of Governments [COG] meeting).
PUBLIC HEARING PROVISIONS
For each public hearing scheduled and conducted by a GLO-funded CDBG funds applicant or recipient, the
following public hearing provisions shall be observed:
1. 1. Furnish citizens information, including but not limited to:
a) The amount of GLO-funded CDBG funds available per application for Disaster and/or Mitigation
Programs;
b) The range of activities that may be undertaken with the CDBG-MIT - Mitigation Program and/or
CDBG-DRRP — Disaster Recovery Reallocation funds;
c) The estimated amount of the GLO-funded CDBG project funds proposed to be used for activities
that will meet the national objective of benefit to low- and moderate-income persons; and
d) The proposed GLO-funded CDBG activities likely to result in displacement and the unit of general
local government's anti-displacement and relocation plans required under 24 CFR 570.488.
2. Public notice of any hearings must be published at least seventy-two(72)hours prior to the scheduled
hearing. The public notice must be published in a local newspaper. Each public notice MUST include
the DATE, TIME, LOCATION and TOPICS to be considered at the public hearing. A published
newspaper article may also be used to meet this requirement so long as it meets all content and timing
requirements. Notices should also be prominently posted in public buildings and distributed to local
Public Housing Authorities and other interested community groups.
3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries
and will include accommodation for persons with disabilities. Persons with disabilities must be able to
attend the hearings and an applicant must make arrangements for individuals who require auxiliary
aids or services if contacted at least two days prior to each hearing.
4. When a significant number of non-English speaking residents can be reasonably expected to
participate in a public hearing, an interpreter will be present to accommodate the needs of the non-
English speaking residents.
5. City may conduct a public hearing via webinar if they also follow the provisions above. If the webinar
is used to conduct a public hearing, a physical location with associated reasonable accommodations
must be made available for citizens to participate so as to ensure that those individuals without
necessary technology are able to participate.
6. If applicable, the locality must retain documentation of the hearing notice(s), attendance lists, minutes
of the hearing(s), and any other records concerning the actual use of funds for a period of three years
after the project is closed out. Such records must be made available to the public in accordance with
Chapter 552, Government Code.
Charles Johnson. Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date
BAYTOWN
PLAN DE PARTICIPACi6N CIUDADANA
PROGRAMA DE RECUPERAC16N DE DESASTRES EN ASIGNACIONES EN BLOQUES DE DESARROLLO
COMUNITARIO (CDBG-MIT)
PROCEDIMIENTOS DE QUEJA
Estos procedimientos de queja cumplen con los requisitos del La Oficina General de Tierras de Texas de
Recuperacion de Desastres an Asignaciones an Bloques de Desarrollo Comunitario (CDBG-MIT), el
Asignaciones an Bloques de Desarrollo Comunitario — Recuperacion de desastres (CDBG-DRRP) y los
requisitos del gobierno local de Texas qua se encuentran an 24 CFR §570.486 (Codigo de Regulaciones
Federales). Los ciudadanos pueden obtener una copia de estos procedimientos an Baytown, 2401 Market St or
PO BOX 424, Baytown, Texas 77522-0424 (Direccion postal), (281)420-6697, (telefono )durante el horario de
oficina.
A continuacion se presentan los procedimientos formales de quejas y reclamos relacionados con los servicios
prestados an el marco del proyecto CDBG-MIT.
1. Una persona qua tiene una queja o reclamo sobre cualquier servicios o actividad an relaci6n con el
proyecto CDBG-MIT, ya sea un proyecto propuesto, an curso o completado de CDBG, pueden
durante las horas regulares presentar dicha queja o reclamo, por escrito al City Clerk, a Baytown,
2401 Market St or PO BOX 424, Baytown, Texas 77522-0424, (281)420-6697.
2. Una copia de la queja o reclamo se transmitira por el Alcalde a is entidad qua as encargada de la
queja o reclamo y al Abogado del La Ciudad dentro de los cinco(5)dias habiles siguientes a la fecha
de is queja o dia que el reclamo fue recibida.
3. El Alcalde completara una investigacion de la queja o reclamo, si as posible, y dara una respuesta
oportuna por escrito a la persona qua hizo la queja o reclamo dentro de los diez (10) dias.
4. Si la investigacion no puede ser completada dentro de diez (10) dias habiles, la persona qua hizo la
queja o reclamo sera notificada, por escrito, dentro de los quince (15) dias cuando sea posible
despues de la entrega de la queja original o reclamo y detailara cuando se debera completar la
investigacion.
5. Si as necesario, la queja y una copia escrita de la investigacion posterior se remitiran a la CDBG para
su posterior revision y comentarios.
6. Se proporcionara copias de los procedimientos de queja y las respuestas a las quejas, tanto an ingles
y espanol, u otro lenguaje apropiado.
ASISTENCIA Tl CNICA
Cuando se solicite, La Ciudad proporcionara asistencia tecnica a los grupos qua son representantes de las
personas de ingresos bajos y moderados an el desarrollo de propuestas para el use de los fondos CDBG. La
Ciudad, basandose an las necesidades especificas de los residentes de la comunidad an el momento de la
solicitud, debera determinar el nivel y tipo de asistencia.
ESFUERZOS PUBLICOS
En casos de un cambio en el alcance o impacto pars los beneficiarios qua resulte an un aumento o disminucion
del 15% en las cantidades, una variaci6n del 25% an el nbmero de beneficiarios, aumento o disminucion de un
area beneficiaria especifica, o suma o resta de una actividad de HUD, el La Ciudad proporcionara un aviso
publico razonable para la evaluaci6n, examinaci6n y comentarios sobre las actividades propuestas para el use
de fondos de CDBG-MIT o CDBG-DRRP. Estos esfuerzos incluiran:
1. Proveer y fomentar la participaci6n ciudadana, en particularmente por personas de ingresos
bajos y moderados que residen en areas marginales o deterioradas y areas en las cuales se
proponen utilizar fondos de CDBG-MIT o CDBG-MIT;
2. Asegurar que los ciudadanos tendran acceso razonable y oportuno a las reuniones locales,
informaci6n y registros relacionados con el use propuesto y real de fondos de CDBG-MIT o CDBG-
DRRP por parte de la entidad;
3. Proporcionar informacion a los ciudadanos, incluyendo, pero no limitado a (CDBG-MIT oly CDBG-
DRRP):
a) la cantidad de fondos CDBG que se espera esten disponibles
b) la gama de actividades que se pueden emprender con los fondos CDBG
c) La cantidad estimada de los fondos CDBG que se propone utilizar para actividades que
cumplan el objetivo nacional de beneficio para personas de ingresos bajos y moderados
d) si corresponde, las actividades propuestas de CDBG que puedan resultar en desplazamiento
y el plan de anti-desplazamiento y reubicaci6n de la entidad;
4. Proporcionar a los ciudadanos un aviso anticipado razonable y la oportunidad de comentar sobre las
actividades propuestas en una solicitud al estado y, para las subvenciones ya realizadas, las
actividades que se proponen agregar, eliminar o cambiar sustancialmente de la aplicaci6n de la
entidad al estado. Cambios sustanciales significa cambios hechos en terminos de prop6sito, alcance,
ubicaci6n o beneficiarios segun to definido por los criterios establecidos por el estado; y
5. Estos esfuerzos de divulgaci6n pueden lograrse a traves de uno o mas de los siguientes metodos:
a) Publicaci6n de un aviso en un peri6dico local: se puede utilizar un articulo de peri6dico
publicado siempre que proporcione informacion suficiente sobre las actividades del programa
y las fechas pertinentes;
b) Avisos destacados en edificios publicos y distribuidos a las Autoridades Locales de Vivienda
ya otros grupos comunitarios interesados;
c) Publicaci6n de aviso en el sitio web de la entidad local (si esta disponible);
d) Audiencia publica; o
e) Notification individual a ciudades elegibles y otras entidades segun sea aplicable usando uno
o mas de los siguientes metodos:
i. Correo certificado
ii. Correo electr6nico o fax
iii. Correo de primera clase (regular)
iv. Entrega personal (por ejemplo, en una reunion del Consejo de Gobiernos [COG].
DISPOSICIONES PARA LA AUDIENCIA PCIBLICA
Para cada audiencia publica programada y conducida por un solicitante o receptor de CDBG-MIT o CDBG-
DRRP, se observaran las siguientes disposiciones de audiencia publica:
1. Proporcionar a los ciudadanos informacion, que incluye pero no se limita a:
a. La cantidad de fondos de CDBG disponibles por solicitud para Mitigation Program;
b. El rango de actividades que se pueden realizar con los fondos de la CDBG Programa de
mitigaci6n o recuperaci6n despues de desastres;
c. El monto estimado de los fondos de CDBG-MIT Mitigation Program or CDBG-DRRP propuestos
para ser utilizados en actividades que cumpliran el objetivo national de beneficiar a las personas
de ingresos bajos y moderados; y
d. Las actividades propuestas de CDBG que probablemente resulten en desplazamiento y la unidad
de los planes generates de anti desubicacion y reubicacion del gobierno local requeridos bajo 24
CFR 570.488
2. El aviso publico de cualquier audiencia debe ser publicado por to menos setenta y dos (72) horas
antes de la audiencia programada. El aviso publico debe ser publicado en un peribdico local. Cada
aviso publico DEBE incluir la FECHA, TIEMPO, LOCALIZACION y TEMAS a ser considerados en la
audiencia publica. Un articulo de periodico publicado tambien puede usarse para cumplir este
requisito, siempre y cuando cumpla con todos los requisitos de contenido y tiempo. Los avisos
tambien deben ser destacados en los edificios publicos y distribuidos a las Autoridades Locales de
Vivienda ya otros grupos comunitarios interesados.
I Cada audiencia publica se celebrara en un momento y lugar conveniente para los beneficiarios
potenciales o reales a incluira alojamiento para personas con discapacidades. Las personas con
discapacidades deben ser capaces de asistir a las audiencias y el solicitante debe hacer arreglos
para las personas que requieren ayudas o servicios auxiliares si se ponen en contacto par to menos
dos dias antes de cada audiencia.
4. Cuando un numero significativo de residentes que no hablan ingles puede ser razonablemente
esperado para participar en una audiencia publica, un interprete estara presente para acomodar las
necesidades de los residentes que no hablan ingles.
5. La Ciudad puede conducir una audiencia publica a traves de un seminario si tambien siguen las
disposiciones anteriores. Si el semi nario web se utiliza para Ilevar a cabo una audiencia publica, debe
ponerse a disposicion de los ciudadanos un lugarfisico con adaptaciones razonables asociadas pars
garantizar que los individuos sin la tecnologia necesaria puedan participar.
6. Si es aplicable, la localidad debe conservar la documentacion de los avisos de audiencia, las listas
de asistencia, las actas de las audiencias y cualquier otro registro referente al use real de los fondos
por un periodo de tres anos despues del cierre del proyecto. Dichos registros deben ponerse a
disposicion del publico de conformidad con el Capitulo 552, Codigo del Gobierno.
Charles Johnson, Alcalde
Firma del funcionario electo Nombre impreso del funcionario electo
Ciudad de Baytown
fecha
SECTION 3 POLICY
In accordance with 12 U.S.C. 1701 u, (Section 3), City of Baytown agrees to implement the following steps, which,
to the greatest extent feasible, will provide iob training, employment and contractina opportunities for Section 3
residents and Section 3 businesses of the areas in which the program/project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for compliance to
Section 3 regulations by increasing opportunities for employment and contracting for Section 3 residents
and businesses.
B. Assign duties related to implementation of this plan to the designated Section 3 Coordinator.
C. Notify Section 3 residents and business concerns of potential new employment and contracting
opportunities as they are triggered by GLO-funded CDBG grant awards through the use of: Public
Hearings and related advertisements; public notices; bidding advertisements and bid documents;
notification to local business organizations such as the Chamber(s) of Commerce or the Urban League;
local advertising media including public signage; project area committees and citizen advisory boards;
local HUD offices; regional planning agencies; and all other appropriate referral sources. Include Section
3 clauses in all covered solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for utilization
in CDBG-MIT and/or CDBG-DRRP funded procurements, notify those businesses of pending contractual
opportunities, and make this list available for general Grant Recipient procurement needs.
E. Maintain a list of those persons who have identified themselves as Section 3 residents and contact those
persons when hiring/training opportunities are available through either the Grant Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to this plan
as part of their contract work. Monitor the contractors' performance with respect to meeting Section 3
requirements and require that they submit reports as may be required by HUD or GLO to the Grant
Recipient.
G. Submit reports as required by HUD or GLO regarding contracting with Section 3 businesses and/or
employment as they occur; and submit reports within 20 days of federal fiscal year end (by October 20)
which identify and quantify Section 3 businesses and employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which document all actions
taken to comply with Section 3 regulations.
As officers and representatives of the City of Baytown, we the undersigned have read and fully agree to this plan
and become a party to the full implementation of this program.
Charles Johnson. Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date
Excessive Force Policy
In accordance with 24 CFR 91.325(b)(6), City of Baytown hereby adopts and will enforce the following policy with
respect to the use of excessive force:
1. It is the policy of City of Baytown to prohibit the use of excessive force by the law enforcement agencies
within its jurisdiction against any individual engaged in non-violent civil rights demonstrations.
2. It is also the policy of City of Baytown to enforce applicable State and local laws against physically barring
entrance to or exit from a facility or location that is the subject of such non-violent civil rights
demonstrations within its jurisdiction.
3. City of Baytown will introduce and pass a resolution adopting this policy.
As officers and representatives of City of Baytown, we the undersigned have read and fully agree to this plan
and become a party to the full implementation of this program.
Charles Johnson. Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date
Limited English proficiency Plan -24-065-089-E765
Texas General Land Office
Community Development Block Grant - Mitigation Program CDBG-MIT)
Community Development Block Grant—Disaster Recovery Reallocation Program (CDBG-DRRP)
Grant Subrecipient: City of Baytown
Languages spoken: Language Group Estimated Speaks English Percent LEP
1) by more than 5% of the Census Data Group Population less than "very (as compared to Total
eligible population or Table B16001 well' Est Group Pop')
beneficiaries and has more Total Community 78,272 13,219 16.89%
than 50 in number; or Population Table
2) By more than 1,000 B16001*
individuals in the eligible
Spanish" 30,135 12,474 15.94%
population in the market area Other:
or among current beneficiaries
Program activities to be accessible to LEP persons:
0 Public Notices and hearings regarding applications for grant funding, amendments to project activities, and
completion of grant-funded project
0 Publications regarding CDBG-MIT application, grievance procedures, complaint procedures, complaint
procedures, answers to complaints, notices, notices of rights and disciplinary action, and other vital
hearings, documents, and program requirements
0 Other program documents:
Documents available in Spanish for directly assisted beneficiaries, if applicable.
Resources available to Grant Recipient:
OO Translation services: available upon request
O Interpreter services: available upon request with prior notice
Other resources:
Language Assistance to be provided:
O Translation (oral and/or written) of advertised notices and vital documents for:
Public hearing, Complaint and Grievance, Equal Opportunity, Policv of Non-discrimination Based on
Disabilitv Status and Fair Housina notices are available in Spanish. Other CDBG required proaram notices
are available in Spanish upon request.
9 Referrals to community liaisons proficient in the language of LEP persons
Spanish-Weakina liaisons are available upon request.
O Public meetings conducted in multiple languages:
Available upon request with two days advance notice.
0 Notices to recipients of the availability of LEP services:
Included in translated notices.
cDther services:
Signature -Chief Elected Official or Civil Rights Officer Date
See also: http://www.lep.gov/resources/2011_Language_Access_Assessment_and_Planning_Too'..pdf
Section 504 Policy against Discrimination based on Handicap and Grievance Procedures
In accordance with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and
activities of the Department of Housing and Urban Development, Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. 794), and Section 109 of the Housing and Community Development Act of 1974, as
amended (42 U.S.C. 5309), City of Baytown hereby adopts the following policy and grievance procedures:
1.Discrimination prohibited. No otherwise qualified individual with handicaps in the United States shall,
solely by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving Federal financial assistance from the
Department of Housing and Urban Development (HUD).
2.City of Baytown does not discriminate on the basis of handicap in admission or access to, or treatment
or employment in, its federally assisted programs and activities.
3. City of Baytown's recruitment materials or publications shall include a statement of this policy in 1. above.
4.City of Baytown shall take continuing steps to notify participants, beneficiaries, applicants and
employees, including those with impaired vision or hearing, and unions or professional organizations holding
collective bargaining or professional agreements with the recipients that it does not discriminate on the basis of
handicap in violation of 24 CFR Part 8.
5.For hearing and visually impaired individuals eligible to be served or likely to be affected by any GLO-
funded CDBG program, City of Baytown shall ensure that they are provided with the information necessary to
understand and participate in the CDBG-MIT and/or CDBG-DRRP program.
6.Grievances and Complaints
a. Any person who believes she or he has been subjected to discrimination on the basis of disability may
file a grievance under this procedure. It is against the law for City of Baytown to retaliate against
anyone who files a grievance or cooperates in the investigation of a grievance.
b. Complaints should be addressed to the City Clerk, PO BOX 424, Baytown, TX, 77522-0424 or call
281) 420-6509, who has been designated to coordinate Section 504 compliance efforts.
c. A complaint should be filed in writing or verbally, contain the name and address of the person filing it,
and briefly describe the alleged violation of the regulations.
d. A complaint should be filed within thirty (30) workinq days after the complainant becomes aware of
the alleged violation.
e. An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be
conducted by the Mayor. Informal but thorough investigations will afford all interested persons and
their representatives, if any, an opportunity to submit evidence relevant to a complaint.
f. A written determination as to the validity of the complaint and description of resolution, if any, shall be
issued by City Clerk, and a copy forwarded to the complainant with fifteen (15)workinq days after the
filing of the complaint where practicable.
g. The Section 504 coordinator shall maintain the files and records of the City of Baytown relating to the
complaint files.
h. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied
with the determination/resolution as described in f. above. The request for reconsideration should be
made to City of Baytown within ten working days after the receipt of the written
determination/resolution.
i. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not
be impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint
with the U.S. Department of Housing and Urban Development. Utilization of this grievance procedure
is not a prerequisite to the pursuit of other remedies.
j. These procedures shall be construed to protect the substantive rights of interested persons, to meet
appropriate due process standards and assure that City of Baytown complies with Section 504 and
HUD regulations.
Charles Johnson. Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date
Code of Conduct Policy of City of Baytown
As a Grant Recipient of a CDBG-MIT and/or CDBG-DRRP contract(s) City of Baytown small avoid, neutralize or
mitigate actual or potential conflicts of interest so as to prevent an unfair competitive advantage or the existence
of conflicting roles that might impair the performance of the GLO-funded CDBG contract(s) or impact the integrity
of the procurement process.
For procurement of goods and services, no employee, officer, or agent of City of Baytown shall participate in the
selection, award, or administration of a contract supported by GLO-funded CDBG funds if he or she has a real
or apparent conflict of interest. Such a conflict could arise if the employee, officer or agent; any member of his/her
immediate family; his/her partner; or an organization which employs or is about to employ any of the parties
indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a
contract.
No officer, employee, or agent of City of Baytown shall solicit or accept gratuities,favors or anything of monetary
value from contractors or firms, potential contractors or firms, or parties to sub-agreements, except where the
financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value.
Contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or
requests for proposals must be excluded from competing for such procurements.
For all other cases, no employee, agent, consultant, officer, or elected or appointed official of the state, or of a
unit of general local government, or of any designated public agencies, or subrecipients which are receiving
CDBG-MIT or CDBG-DRRP funds, that has any CDBG-MIT or CDBG-DRRP function/responsibility, or is in a
position to participate in a decision-making process or gain inside information, may obtain a financial interest or
benefit from the CDBG-MIT or CDBG-DRRP activity.
The conflict of interest restrictions and procurement requirements identified herein shall apply to a benefitting
business, utility provider, or other third-party entity that is receiving assistance, directly or indirectly, under a
CDBG-MIT or CDBG-DRRP contract or award, or that is required to complete some or all work under the CDBG-
DRRP contract in order to meet the National Program Objective.
Any person or entity including any benefitting business, utility provider, or other third party entity that is receiving
assistance, directly or indirectly, under a CDBG-MIT or CDBG-DRRP contract or award, or that is required to
complete some or all work under the CDBG-MIT or CDBG-DRRP contract in order to meet a National Program
Objective, that might potentially receive benefits from CDBG-MIT or CDBG-DRRP awards may not participate in
the selection, award, or administration of a contract supported by CDBG-MIT or CDBG-DRRP funding.
Any alleged violations of these standards of conduct shall be referred to the City of Baytown Attorney. Where
violations appear to have occurred,the offending employee, officer or agent shall be subject to disciplinary action,
including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature,
the matter may be referred to the appropriate officials for criminal investigation and possible prosecution.
Charles Johnson. Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date
These procedures are intended to serve as guidelines for the procurement of supplies, equipment, construction
services and professional services for the Community Development Block Grant (CDBG-MIT) Program and the
Community Development Block Grant Disaster Recovery Reallocation Program (CDBG-DRRP). The regulations
related to conflict of interest and nepotism may be found at the Texas Government Code Chapter 573, Texas
Local Government Code Chapter 171, Uniform Grant Management Standards by Texas Comptroller, 24 CFR
570.489(g) &(h), and 2 CFR 200.318
Fair Housing Policy
In accordance with Fair Housing Act, City of Baytown hereby adopts the following policy with respect to the
Affirmatively Furthering Fair Housing:
1. City of Baytown agrees to affirmatively further fair housing choice for all seven protected classes (race,
color, religion, sex, disability, familial status, and national origin).
2. City of Baytown agrees to plan at least one activity during the contract term to affirmatively further fair
housing.
3. City of Baytown will introduce and pass a resolution adopting this policy.
As officers and representatives of City of Baytown, we the undersigned have read and fully agree to this plan
and become a party to the full implementation of this program.
Charles Johnson, Mavor
Signature of Elected Official Printed Name of Elected Official
City of Baytown
Date