Ordinance No. 16,133 ORDINANCE NO. 16,133
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE FIRST AMENDMENT TO THE CONSULTING
SERVICES AGREEMENT WITH HALFF ASSOCIATES, INC. FOR GENERAL
OBLIGATION BOND SUPPORT SERVICES;AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED TWO-HUNDRED,
SEVENTY-ONE THOUSAND, ONE-HUNDRED TEN DOLLARS ($271,110.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs
the City Manager to execute and the City Clerk to attest to the First Amendment to the Consulting Services
Agreement with Halff Associates, Inc. for General Obligation Bond Support Services. A copy of said
amendment is attached hereto as Exhibit "A"and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to Halff Associates,
Inc. in an amount not to exceed TWO-HUNDRED, SEVENTY-ONE THOUSAND, ONE-HUNDRED
TEN DOLLARS ($271,1 10.00) in accordance with the amendment authorized in Section 1 hereinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease or
an increase in costs by FIFTY THOUSAND AND NO 100 DOLLARS ($50,000.00)or less.
Section 4: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the afXARLES
t/SON,
Council of the City of
Baytown this the 24`''day of April, 2025.
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APPROVED AS :O0
SCOTT LEM ND, City Attorney
R:Ordinances and Resolutions Ordinance Drabs 2025-04-24 Ord-Ist Am-Halff-SL updated by kh 04 14 25.docx
EXHIBIT "A"
Consulting Services Contract Amendment
General Obligation Bond Support Services
Date of Issuance: 02/28/2025 Amendment No: 01
B C Consultant: Halff Associates Inc. Project No: N/A
Contract#: 4250165
BAYTOWN
Explanation:
The City of Baytown has requested assistance for a general obligation bond for November 2025 to provide
funding for drainage, mobility, and parks projects. This phase will consist primarily of project identification,
cost estimation, and support of the City leading up to the bond election. The scope will include coordination
meetings with the City and key stakeholders.
Description of Work Cost Time
1. Assistance for a General Obligation Bond for November 2025 $ 271,110.00 12 Months
2. $ 0 0 Months
Total $ 271,110.00 0 Months
Proposal Scope/Schedule: The additional scope of work and the schedule associated with the same, are
attached hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Cost& Time Change Summary: Cost Time
Original Contract: $49,000.00 10 Months
Previous Amendment(s): $ 0.00 N/A Months
Net increase (decrease) from this Amendment: $271,110.00 12 Months
Revised Contract: $320,110.00 22 Months
Percent increase (decrease) this Amendment (553.28%)
Percent increase (decrease) all Amendments (553.28%)
[Remainder of Page Purposely Left Blank]
R Template Design I of 2 D6. Revised 9 2023
Consultant agrees to perform changes(s) included in this Contract Amendment for the price and time indicated.
The prices for changes included all costs associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work
included in the Amendment until this Amendment is executed.
Unless a different meaning clearly appears from the context, words and phrases as used in this Amendment, the
terms and phrases as used herein shall have the same meanings as in the Agreement. The provisions of this
Amendment and the Agreement and all previous amendments, if any, shall be read together and construed as
one agreement provided that, in the event of any conflict or inconsistency, between the provisions of this
Amendment and the provisions of the Agreement and any previous amendment, the provisions of this
Amendment shall control. This Amendment has been jointly negotiated by the parties hereunder and shall not
be construed against a party hereunder because that party may have assumed primary responsibility for the
drafting of this Amendment. By this Amendment, the City does not consent to litigation or suit, and the City
hereby expressly revokes any consent to litigation that it may have granted by the terms of this Amendment, the
Agreement or any other contract or agreement or addenda, any charter, or applicable state law. Nothing
contained in this Amendment or in the Agreement shall be construed in any way to limit or to waive the City's
sovereign immunity.
The persons executing this Agreement hereby represent that each party has the full power and authority to enter
into and perform pursuant to the Amendment, and that each has been properly authorized and empowered to
enter into the Amendment.
Upon execution by all parties, the following changes identified for the Contract Value and/or Contract
Time shown, are made part of the Contract.
APPROVED: APPROVED:
By: � — Date: 03-10-2025 By: Date:
Consultant JASON E. REYNOLDS,City Manager
Long Nguyen
Printed Name APPROVED AS TO CONTENT:
Vice President By: Date:03/10/2025
Title FRANK O.SIMONEAUX,JR.,P.E.,PWE Director
APPROVED AS TO FUNDING:
By: Date:
TERESA McKENZIE,Chief Financial Officer
By: Date: 3-10-25
roJe ana er
Michael Leech AD PWE
Printed Name
By: INWftDate: 3-10-25
13 iness sset Team Member
Taylor Khoury _
Printed Name
R Template Design 2 of 2 D6. Revised 9 2023
EXHIBIT "A"
::: haLff
Scope of Services
Project overview—The City of Baytown has requested assistance for a general obligation bond for
November 2025 to provide funding for Drainage, Mobility,and Parks projects. This initial phase will
consist primarily of project identification,cost estimation,and support of the City leading up to the
bond election. The scope will include coordination meetings with the City and key stakeholders as
outlined below.
1. This proposal is a cost-plus maximum fee(hourly with a maximum fee).A contract amendment
will be required to increase the maximum fee in this proposal.
2. Sub-consultants)will be billed as direct costs.
3. Initial scope of services is presented in the proposal. However, modifications and additional
scope of work can be performed if the maximum fee is not exceeded.
A. Identify and prioritize the projects:
1. Mobility
Assessing the current transportation infrastructure involves a comprehensive review of the
city's roadways, public transit systems, pedestrian pathways,and bike lanes.This includes:
• Reviewing existing Mobility Plan completed in 2013 to establish priorities and
projects from the study.
• Key Considerations can include:
■ Multi-use roads, bike lanes, pedestrian realm,etc.
• Existing traffic issues.
■ Future Growth Considerations: Planning for future population growth and
urban development to ensure the transportation infrastructure can
accommodate increased demand.
2. Drainage
Identify potential drainage projects and studies throughout the City that would reduce
common drainage concerns and existing flood risk. This task will include engaging City
staff, high level drainage analysis, and recommendations for future projects and studies.
Specific tasks will include:
• Gather and review existing data on current drainage infrastructure, including maps,
previous studies, and reports. Review historical flooding data and areas of concern
9303 New Trails Drive, Suite 400,The Woodlands,TX 77381 1 halff.com
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identified by city staff and residents. Meet with the City staff to determine common
drainage concerns and areas of interest.
• Perform high level assessment of existing flooding risk within the City limits using
hydraulic model.Assess causes of flooding issues in City identified areas.
• Develop conceptual projects for potential drainage improvements to address
flooding in identified areas. Concepts may include regional detention, storm sewer
improvements, ditch maintenance,or channel improvements. Preliminary modeling
may be used to identify sizes of infrastructure. Conduct high level feasibility of
conceptual projects to review potential right of way or utility issues.Adjust concepts
(if needed) based on the identified constraints.
• Meet with City staff to confirm potential solutions and recommend projects for bond
implementation. Recommendations may include studies or plans to further study
the City's infrastructure.
3. Parks
Identifying parks and recreational areas that require enhancements or new developments
involves:
• Review Parks Master Plan developed in 2021 to identify projects.
4. Facilities
The City has identified two facility projects for the proposed bond. Halff will review any
existing data on the facilities and provide cost estimates and exhibits.
• Fire Station
• Library
B. Prioritize List of Projects Based on Needs:
1. Conduct a thorough needs assessment to prioritize projects.The highest priority
projects will be selected as part of the bond based on bond capacity.
2. Consider factors such as community impact, urgency, and alignment with the city's
strategic goals.
C. Estimate the Total Cost of the Project:
1. Develop detailed cost estimates for each project, including design, construction,and
any additional expenses. Costs will include:
■ ROW Acquisition Costs
9303 New Trails Drive. Suite 400,The Woodlands,TX 77381 1 halff.com
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■ Estimated Construction Costs
■ Estimated Engineering Costs
■ Construction Management and materials testing
■ Contingency
2. Ensure that the total estimated costs align with the available bond capacity.
D. Stakeholder Meetings and Input:
1. Meet with the City including all pertinent departments to develop project list,
departments can include:
o Public Works and Engineering
o City Manager's Office
o Parks Department
o Facilities/Property management Department
o Council Members
Halff anticipates facilitating twelve(12) meetings.
2. Organize and conduct stakeholder meetings to gather input and feedback from
community members and other relevant parties. Halff anticipates facilitating four(4)
meetings.
3. Use the feedback to refine project priorities and ensure that the selected projects meet
the needs and expectations of the community.
E. Public Outreach and Website:
1. Provide exhibits and graphics with summaries of each project expected to be on the
bond program.
Educational Brochures-Halff team will prepare educational brochures that
provide bond program information that include project descriptions, location
maps and other pertinent information.
The Halff team will prepare exhibits for each of the projects that are
selected for recommendation.The exhibits will include an aerial image with the
project limits, description, and cost.
2. Assist city with formatting and maintaining website. The City will host and develop the
website.
Secured SharePoint site for document collaboration
GIS feature layers to support documenting potential project locations
9303 New Trails Drive, Suite 400,The Woodlands,TX 77381 1 halff.com
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3. Stakeholder and Community Engagements
Present bond program information to stakeholders and communities that have
projects in the bond program.We anticipate that a bond advisory committee
might be formed by the City.
During the Stakeholder and Community Engagements phase,the Halff Team are
anticipating up to ten (10)meetings.
F. Prepare Standard Operating Procedures Manual for CIP and GO Bond Process
1. Provide best practices from City's of similar size on CIP practices and resources.
2. Develop an Asset Management Roadmap for the City,that can be used to guide the
development of a Capital Improvement Plan (CIP). Implemented asset
management practices provide the framework to evaluate infrastructure and
facilities in a risk-based approach on a routine basis and make more informed
prioritization decisions on maintenance and replacement activities. Halff will begin
this task with a Kickoff Meeting with stakeholders and city administration to
understand the City's Strategic Plan and vision forthe Capital Improvement
Plan. Separate meetings will be held with Public Works&Engineering, Finance,
Parks and City Management to understand existing data and processes related to
capital improvement prioritization.A roadmap will be developed from information
collected to outline the steps necessary to transition from reactive to proactive
asset management.
3. Prepare documentation on the GO Bond process and CIP development process
including the following:
i. Roles and responsibilities
ii. Scheduling
iii. Project Identification
iv. Project Budgeting
v. Project Prioritization
9303 New Trails Drive, Suite 400,The Woodlands,TX 77381 1 halff.com
Schedule: An additional 12 months is requested for the revised scope of work.
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