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Ordinance No. 16,120 ORDINANCE NO. 16,120 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROWN AND ROOT INDUSTRIAL SERVICES THROUGH THE TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD) FOR CONSTRUCTION SERVICES FOR FACILITIES AND AMERICANS WITH DISABILITIES ACT (ADA) REPAIRS, APPROVING A DECREASE IN THE CONTRACT AMOUNT FOR THE PROJECT IN THE AMOUNT OF ONE HUNDRED SIXTY-FIVE THOUSAND AND N0'100 DOLLARS ($165,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council does hereby authorize Change Order No. 1 to the contract with Brown and Root Industrial Services through the Texas Local Government Purchasing Cooperative (BuyBoard), contract number 728-24, for construction services for facilities and Americans with Disabilities Act(ADA)repairs, approving a decrease in the contract amount for the project in the amount of ONE HUNDRED SIXTY-FIVE THOUSAND AND NO 100 DOLLARS ($165,000.00). A copy of said change order is attached hereto, marked Exhibit "A" and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 24th day of April, 2025. 1AYTOtyv t ARLES J N, Mayor ATT �I ��' e = e • i • AN " , "Acros Clerk OF APPROVED AS O F RM: SCOTT L M D, City Attorney R Ordinances and Resolutions Ordinance Drafls\2025-04-24 Ordinance for Change Order No I for ADA Repairs from Buyboard Contractor Brown and Root Industrial Services vh docx EXHIBIT "Air CITY OF BAYTOWN PUBLIC WORKS&ENGINEERING 2123 Market St. IraBaytown,Texas 77520 CHANGE ORDER Construction Services for the Facilities and Americans with Disabilites Act Date of Issuance: 3/20/2025 Change Order No.: 1 Contractor: Drown&Root Industrial Services COB Project No.: FAC12310 Designer: N/A Contract No.: 4250223 Exolnnntion: This change order encompasses the following: The amount of the Brown and Root Industrial Services contract needs to be reduced. The purchase of the construction services was with Brown and Root Industrial Services through the Buy Board Cooperative Purchase Program Contract A 728-24. The$165,000.00 was mistakenly placed on this contract that is needed for another contractor.This is a t 1.43%decrease. The contract was in the ainotint of$1,444.164.00 for the period of 02/13/2025 to 9/30/2026 to Brown and Root Industrial Set-vices. Ordinance No. 16,075 was issued on February 13,2025. The revised contract total is$1,279,164.00. Description of Worac Cost Time I. Reduce amount of con(raet a (165,000.00) 0 Days 2. $ - Days 3. $ - Days 4. $ - Days 5• $ - Days Please attach back-up documentation Cost&Time Change Summary Cost Time Original Contract: $ 1,444,164.00 595 Days Previous Change Order(s): Days Contract prior to this change order: $ 1,444,164.00 Days Net increase(decrease)from this change older $ (165,000.00) 0 Days Revised Contract: $ 1,279,164.00 595 Days Percent increase(decrease)this Change Order -11.43% Percent increase(deciease)all Change Orders -11.43% LADED_ : RECOMMENDED: By: �o�J�r---� Date: 2 25 Frank Simoneaux,Jr.. Director of Public works do Engineering Date: 03/28/2026 FINANCE APPROVAL: Contractor ra L. oar,,'Vie resltgnt By%, i,AAS/:"2j Date: 04/04/25 RECOMMEND : Teresn McKenzie.Cldef Financial onlcer By: ate: APPROVED: Kevin H 1,Assislanl Director,Public works and Engineering By Date: VER ED: 4/4/25 loson E.Reynolds,City Manager 14 By: ate: mess t Teem Maobe Constnecrion I i oft D16 Revised912023 *Contractor agrees to perform changc(s)included in this Change Order for the price and time indicated The prices for changes included all costs associated with this Change Order No work is to be done until this change order is executed No payment to the Contractor(or Consultant)shall be made for work included in the change order until the Contractor's pay estimate is updated. Revise the project plans and specifications as referenced and insofar as the original project drawings and specifications are inconsistent,this Change Order governs.Upon execution by all parties,the following changes identified for the contract value and/or contract time shown,arc made pan of the contract. Constriction 2 of 2 D 16 Revised 9 2023 OTOWNCity Of Baytown Contract 2401 Market Street Page 1 of 1 Baytown,Tx 77s20 THIS NUMBER MUST APPEAR , , � (281)420-6622 ' SHIPPING PAPERS. Contract# 4250223 Department PUBLIC WORKS ADMIN CIP BROWN AND ROOT INDUSTRIAL SERVICES, Type CONSTRUCTION 8121 BROADWAY ST.,SUITE 200 HOUSTON,TX 77061 Bonds in Lieu N Fiscal Year 2025 VENDOR NUMBER ESTIMATED START ESTIMATED COMPLETIOT-7 109634 02/13/2026 09/30/2026 ADMINISTRATORRFP DESCRIPTION VE .•• PHONE Carla Hommel (713)980-3250 CONTRACTDESCRIPTION BUYBOARD#728-24 JOB ORDER CONTRACTING DESCRIPTIONCITY UOM • •PRICE 1 Building Construction,Non-Residential 1 EACH $1,444,164.00 $1,444.164.00 ACCOUNTLINE# YEAR • 1 2025 4116301156931 $1,095,059.00 2 2025 4115301156931 $349.105.00 Total Expended $0.00 Total Open PO $0.00 Total Open Requisition $0.00 Total Contract Balance $1.444,164.00 Total Liquidated Amount $0.00 Total Revised $1,444,164.00 OTAL •• �� Board® eox 400,aug-b Texas d.com A 800.895.2919•Info®buyboard.com•buyboard.com January 24, 2024 Sent Via Email: craig.cook@brownandroot.com Craig Cook Brown &Root(Brown&Root Industrial Services LLC) 8121 Broadway,Suite 200 Houston, TX 77061 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Contract Award;Proposal Invitation No. 728- 24,Job Order Contracting(RSMeans) Congratulations,The Local Government Purchasing Cooperative(Cooperative)has awarded your company a BuyBoard® contract based on the above-referenced Proposal Invitation.The contract is effective for an initial one-year term of April 1, 2024, through March 31, 2026, and may be subject to three possible one- year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 728-24 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s).You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. Once the contract is active,the BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program.If you have any questions,feel free contact me at bids@buyboard.com. Sincerely, Ava Benford, Cooperative Procurement Manager Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative v.02.01.2021 �,•b.•ew Q � TASA►1 IV ORDINANCE NO. 16,075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING PAYMENT IN THE AMOUNT OF ONE MILLION FOUR HUNDRED FORTY-FOUR THOUSAND ONE HUNDRED SIXTY-FOUR AND 00:100 DOLLARS ($1,444,164.00)TO BROWN AND ROOT INDUSTRIAL SERVICES,FOR THE PURCHASE OF CONSTRUCTION SERVICES FOR THE FACILITIES AND AMERICANS WITH DISABILITIES ACT PROJECT THROUGH THE TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE (BUY BOARD); MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ###t#t#tit##t##t##i#tttiiiittit#it#ii#i###tttittt#t#ii##itt####i####tttti#t###i##i##t##itt WHEREAS,the City of Baytown is a member of the cooperative purchasing program established under Sections 271.082 and 271.083 of the Texas Local Government Code;and WHEREAS, the Texas Local Government Purchasing Cooperative's Buy Board Program is such a program, allowing municipalities to purchase products and or services in an efficient, cost effective, and competitive procurement method;and WHEREAS,the City of Baytown, in making a purchase under a state contract through such cooperative purchasing program, satisfies state law requiring municipalities to seek competitive bids for the purchase of the item; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section I: That the City Council of the City of Baytown hereby authorizes the payment in the amount of ONE MILLION FOUR HUNDRED FORTY-FOUR THOUSAND ONE HUNDRED SIXTY-FOUR AND 00 100 DOLLARS($1,444,164.00)to Brown and Root Industrial Services,for the purchase of construction services for the Facilities and Americans with Disabilities Act Project through the Texas Local Government Purchasing Cooperative(Buy Board). Section 2: That the City Manager is hereby granted general authority to approve any change order involving a decrease or an increase in costs of FIFTY THOUSAND AND NO 100 DOLLARS ($50,000.00) or less, provided that the original contract price may not be increased by more than twenty-five percent(250o) or decreased by more than twenty-five percent(250 o)without the consent of the contractor to such decrease. Section 3: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the C* Coun it of the City of Baytown this the 13"day of February, 2025. - r3AYT0w1il YL_ES JO SON,Mayor a r A TATST:C A EL ,C rk �- � .• y APPROVED AS TO ORM: OF -.; L SCOTT LEMO D,City Attorney R OrdlnattLes and Resolutions Ordinance DreRs%2025.13.02 Buyboard Purchase Construction Services Brown&Root for ADA Project kh dm% 3/13/25.10:34 AM Print Agenda Item Request D 11'11 CITY COUNCIL MEETING 5. m. Meeting Date: 02/13/2025 Subject: Consider an ordinance authorizing purchase of construction services for facilities and Americans with Disabilities Act(ADA) repairs from Buyboard Contractor Brown and Root Industrial Services Prepared for: Frank Simoneaux, Public Works Engineering BAWA Prepared by: Jamie Wimmer, Public Works/Engineering/BAWA Department: Public Works.Engineering/BAWA Information ITEM Consider an ordinance authorizing purchase of construction services for facilities and Americans with Disabilities Act (ADA) repairs from Buyboard Cooperative Purchase Program contractor Brown and Root Industrial Services. PREFACE This proposed ordinance authorizes purchase of construction services for facilities and Americans with Disabilities Act (ADA) repairs for Fiscal Year 2025 with Brown and Root Industrial Services, in the amount of$1,444,164.00, through the Buyboard Cooperative Purchase Program contract#728-24. Contractors are approved vendors through the Buyboard Cooperative Purchase Program. The City of Baytown is a member of the same,and can access contracts with the supplying companies. The cooperative agreement has already been competitively bid, through which the city is receiving the deepest discounts. The contractor will have individual projects they will be responsible for and be paid accordingly per project. Fiscal Impact Fiscal Year: 2025 Acct Code: 41163011-56931 Source of Funds(Operating/Capital/Bonds):Bonds Funds Budgeted Y/N: Y Amount Needed: $1,095,059.00 Fiscal Impact(Additional Information): Project Ledger: FAC12499-2024COFACI-CONSTRUCTI-C.O./BONDS Available budget: $1,255,336.46 Fiscal Year: 2025 Acct Code: 41153011-56931 Source of Funds(Operating/Capital/Bonds):Bonds Funds Budgeted Y/N: Y Amount Needed: $349,105.00 Fiscal Impact (Additional Information): https://destinyhosted.com/frsv5/publish/print ag memo.cfm?seq=26333&rev.num=0&mode=External&reloaded=true&id=22986 1/2 3/13/25,10:34 AM Print Agenda Item Request Project Ledger: FACI2310-2022COBOND-CONSTRUCTI-C.O.BONDS Available budget: $354,459.28 Attachments Ordinance--BuyBoard Construction Services Brown&Root Buy Board Contract#728-24 Brown& Root Industrial Services, LLC. Indebtedness https://destinyhosted.com/frsv5/publish/print_ag_memo.cfm?seq-26333&rev num=0&mode=External&reloaded=true&id=22986 212