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CC Resolution No. 2955 RESOLUTION NO. 2955 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE FOLLOWING ANNEXES AS COMPONENTS TO THE CITY OF BAYTOWN'S EMERGENCY OPERATIONS PLAN: FIREFIGHTING ANNEX ESF 4, EMERGENCY MANAGEMENT ANNEX ESF 5, LOGISTICS AND RESOURCE MANAGEMENT ANNEX ESF 7, SEARCH AND RESCUE ANNEX ESF 9, HAZARDOUS MATERIALS AND OIL SPILL RESPONSE ANNEX ESF 10, RADIOLOGICAL INCIDENT ANNEX, FLOOD HAZARD ANNEX, AND DEBRIS MANAGEMENT SUPPORT ANNEX; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section l: That the City Council of the City of Baytown, Texas, hereby adopts the following annexes as components to the City of Baytown's Emergency Operations Plan: Firefighting Annex ESF 4, Emergency Management Annex ESF 5, Logistics and Resource Management Annex ESF 7, Search and Rescue Annex ESF 9, Hazardous Materials and Oil Spill Response Annex ESF 10, Radiological Incident Annex, Flood Hazard Annex, and Debris Management Support Annex. Said annexes are attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown, Texas. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 121h day of December, 2024. boN CAPETILL , Mayor ATTEST: seaanea eo u o 1P e ANG A JACKSON;eCit,l -rko cot o � Lea e�y �. cJe(L1O4O V� it �� r\` � • APPROVED S SCOTT LY' OND, City Attorney R:,Ordmances and Resoltnions\Resoluhon Drafts City Council 12-12-2024 Resolution Adopting Annexes to the Baytown Emergency Operations Plan.docx CITY OF BAYTOWN FIREFIGHTING ANNEX Emergency Support Function 4 BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT OCTOBER 2024 FOR OFFICIAL USE ONLY (FOUO) ESF 4 -iii RECORD OF CHANGES CHANGE # DATE OF CHANGE DESCRIPTION CHANGED BY FOR OFFICIAL USE ONLY (FOUO) ESF 4-1 FIREFIGHTING ANNEX (ESF 4) Primary Agencies: Baytown Fire Department Support Agencies: Mutual Aid Partners I. AUTHORITY See Basic Plan, Section I. II. PURPOSE The purpose of this annex is to outline operational concepts and organizational arrangements for firefighting during emergency situations in our community. This includes fire suppression and emergency services, such as structural and urban fires, emergency medical services, rural fires, hazardous materials/chemical fires, technical rescue, wildland fires, and maritime fires. Baytown Fire Department conducts fire suppression and emergency operations in accordance with the Department’s Administrative Policy, Standard Operating Procedures (SOPs), EMS Protocols, and Temporary Orders issued by the Fire Chief and/or Assistant Fire Chiefs. III. EXPLANATION OF TERMS Acronyms BFD Baytown Fire Department CBRNE Chemical, Biological, Radiological, Nuclear, and Explosives CCID Chambers County Improvement Districts CFR Code of Federal Regulations CIMA Channel Industries Mutual Aid DDC Disaster District Committee EHCMA East Harris County Manufacturers Association EMC Emergency Management Coordinator EMS Emergency Medical Services EOC Emergency Operations Center ESD Emergency Service District ESF Emergency Support Function FD Fire Department FF Firefighter HAZMAT Hazardous Materials IC Incident Commander ICP Incident Command Post ICS Incident Command System JFO Joint Field Office JIC Joint Information Center MAC Multi-Agency Coordination Group FOR OFFICIAL USE ONLY (FOUO) ESF 4-2 MAMB Mutual Aid Mont Belvieu MICU Medical Intensive Care Unit NIMS National Incident Management System NRF National Response Framework RRP Regional Response Plan SFFMA State Firefighter’s and Fire Marshals’ Association SOC State Operations Center SOPs Standard Operating Procedures TCFP Texas Commission on Fire Protection TICC Texas Interagency Coordination Center TIESB Texas Industry Emergency Service Board TFS Texas Forest Service TIFMAS Texas Intrastate Fire Mutual Aid System TX-TF1 Texas Task Force 1 VFD Volunteer Fire Department Definitions Consequence Management: Measures taken to protect public health and safety, restore essential government services, and provide emergency relief to governments, businesses, and individuals affected by the consequences of disaster or terrorism. Emergency management agencies have the lead role in consequence management. The requirements of crisis management and consequence management are combined in the National Response Framework (NRF). Crisis Management: Measures taken to define the threat and identify terrorist acts, resolve terrorist incidents, investigate such incidents, and apprehend those responsible. Law Enforcement agencies will normally take the lead role in crisis management. The requirements of crisis management and consequence management are combined in the NRF. Expedient Evacuation: Evacuations that must be conducted with little notice, frequently in response to a request from the Incident Commander (IC), and are usually managed from the Incident Command Post (ICP). Hazmat: Hazardous materials. The NRF defines Hazmat as a substance or material, including a hazardous substance, that has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated under the provisions of 49 CFR 172.101. The term is also intended to mean hazardous substances, pollutants, and contaminants as defined by the National Oil and Hazardous Substances Pollution Contingency Plan. Incident Action Plan: An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of an incident during one or more operational periods. FOR OFFICIAL USE ONLY (FOUO) ESF 4-3 Terrorist Incident: Under the Homeland Security Act of 2002, terrorism is defined as activity that involves an act dangerous to human life or potentially destructive of critical infrastructure or key resources and is a violation of the criminal laws of the United States or of any State or other subdivision of the United States in which it occurs and is intended to intimidate or coerce the civilian population or influence a government or affect the conduct of a government by mass destruction, assignation, or kidnapping. See Section 2 (15), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 213 5 (2002). IV. SITUATION AND ASSUMPTIONS Situation • The City of Baytown depends on the Baytown Fire Department for fire protection. • The challenges of fire prevention and control are exacerbated when other emergency situations occur simultaneously or have already impacted the local area. • Uncontrolled fires may reach such proportions as to become a major emergency situation. If not promptly controlled, even small fires can threaten lives and cause significant destruction of property and the environment. • Natural hazards and emergencies, such as flash flooding, may necessitate the use of fire service resources. • Fire scenes may present problems requiring a response by law enforcement, public works, utilities, public health authorities, and environmental protection agencies. In these cases, effective interagency coordination using the National Incident Management System (NIMS)/Incident Command System (ICS) is essential. • Large-scale emergencies, disasters, and acts of terrorism may adversely impact firefighting personnel, equipment, facilities, and communications systems. Assumptions • During emergency situations, we will use our firefighting resources and those available pursuant to inter-local agreements, including mutual aid plans and agreements with industry. • Our resources and those obtained pursuant to regional and inter-local agreements may prove insufficient during a major incident or disaster. State and/or federal resources will be available to augment our firefighting requirements. • During major emergency situations, our firefighting resources may be damaged and specialized supplies depleted. FOR OFFICIAL USE ONLY (FOUO) ESF 4-4 V. CONCEPT OF OPERATIONS General The Baytown Fire Department has the primary responsibility for protecting our community from all-hazards; i.e. fire hazards, hazmat spills, and Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) incidents, technological hazards, and natural disasters. Baytown Fire Department responsibilities in emergency situations are basically the same as in daily operations. These responsibilities include fire control, hazmat and oil spill response, and radiological protection operations as well as all rescue operations. During emergency situations, fire department teams may also be assigned to perform additional emergency tasks. These tasks may include providing fire protection for temporary shelters, assisting law enforcement personnel in route alerting, or going door-to-door to warn citizens who cannot be reached by primary warning systems. Implementation of NIMS/ICS The first official responder on the scene of an emergency situation should initiate the ICS and establish an Incident Command Post (ICP). As other responders arrive, the individual most qualified to deal with the specific situation present should serve as the IC. For fire, hazmat, and radiological incidents, the ranking firefighter will generally assume the role of IC. The IC will direct and control responding resources and designate emergency operating areas. The Baytown Emergency Operations Center (EOC) will generally not be activated. During major emergencies, disasters, or catastrophic incidents, it may be necessary to transition from the normal ICS structure to an Incident Complex System. The EOC is central to this System, and functions as a conduit for coordinating command, information and resources. The IC will manage and direct the response from the EOC. Protective Action Recommendations Fire Department personnel are generally the most knowledgeable regarding the threats posed by fire and hazardous materials. As such, they are responsible for assessing threat hazards and recommending to the IC appropriate protective actions for emergency responders, including requirements for personal protective equipment. Fire Department personnel are also responsible for recommending appropriate protective actions to ensure public safety in the immediate vicinity of a threat. Fire Suppression and Emergency Operations The Baytown Fire Department will conduct fire suppression and emergency operations in accordance with the Fire Department policy and procedure manuals, FOR OFFICIAL USE ONLY (FOUO) ESF 4-5 EMS Protocols, and Temporary Orders issued by the Fire Chief and/or Assistant Fire Chiefs. Structural and Urban Fires The Baytown Fire Department responds to all fire incidents within the City Limits and those areas under contract or local agreement. The BFD fire response area encompasses approximately 80 sq. miles and is divided into seven Fire Districts and five Medical Districts. BFD maintains and operates eight Fire Stations throughout the City of Baytown, including South Command, with seven Fire Engines and one 100- foot Aerial Tower. Emergency Medical Services The Baytown Fire Department is also responsible for EMS services and staffs 5 Medical Intensive Care Unit (MICU) ambulances with FF/Paramedics. The BFD response area is divided into five Medical Districts and ambulances are located at fire stations #2, #3, #4, #5, and #7. Rural Fires The Baytown Fire Department provides contracted services outside the City Limits to unincorporated areas of Harris County and Chambers County, which includes Emergency Service District (ESD) No. 75 and the three Chamber County Improvement Districts (CCIDs). The Baytown Fire Department also provides mutual aid to several surrounding Volunteer Fire Departments (VFDs) in rural areas. Hazardous Materials / Chemical Fires The Baytown Fire Department maintains and operates Regional Hazardous Materials Response Team, which responds to hazardous materials incidents and chemical fires within the City of Baytown and 13-county HGAC region. The Hazmat Team is led by a HAZMAT Coordinator and Shift Leaders appointed by the Fire Chief. BFD is also a member of the following industrial mutual aid organizations: Channel Industries Mutual Aid (CIMA), East Harris County Manufacturers Association (EHCMA), and Mutual Aid Mont Belvieu (MAMB). Technical Rescue The Baytown Fire Department maintains and operates a Regional Search and Rescue Technical Team to respond to rope rescues, structural collapse rescues, confined spaces, trench rescues, and swift water rescues. Technical rescue equipment is primarily located at Fire Station # 5. Apparatus include three 2009 Ford Trucks and three trailers outfitted with various rescue tools and equipment. Wildland Fires The Baytown Fire Department maintains a Wildland Fire Team that consist of certified Wildland Firefighter II and Wildland Firefighter I personnel and two certified Engine Boss. The BFD Team deploys with the Texas Intrastate Fire Mutual Aid System FOR OFFICIAL USE ONLY (FOUO) ESF 4-6 (TIFMAS). BFD has one (1) Wildland Type III Engine (2019 Freightliner) funded by TIFMAS and is located at Fire Station #1. BFD also maintains a Brush Truck, a Type VI Engine on a 2010 Chevy Chassis utilized for small vegetation fire and a back-up to the Type III Engine and it is located at Fire Station #3. Maritime Fires The Baytown Fire Department provides rapid water response to fire, rescue, and hazmat incidents occurring on or along the waterways of the City of Baytown. The BFD marine apparatus includes Marine 1, a 2013 Boatwright with a 2013 McClain Trailer for water rescues and Marine 2, a 30-foot Fire Boat for maritime fires and hazmat incidents. Marine 1 is located at South Command and Marine 2 is located at the Baytown Marina with direct access to the Houston Ship Channel. Staff for maritime fires will primarily consist of FF/Paramedics from Fire Station #2. The Baytown Fire Department also assigns members to the Baytown Police Department Dive Team. Expedient Evacuation Operations The IC may direct an expedient evacuation at the incident site, isolation area, or protective action area associated with a fire, hazmat spill, or radiological incident. Fire Department and other emergency responders on site will normally initiate the evacuation pending the arrival of follow-on forces. Major fires, hazardous material spills, or a terrorist incident may require a large- scale evacuation. Law enforcement is the lead agency responsible for pre-planning evacuation of known risk areas and carrying out large-scale evacuation operations. During such evacuations, fire service teams may be tasked to:  Alert residents in the affected area who have not been warned by other means.  Evacuate individuals who require assistance. Hurricane or Pre-Warned Evacuation Operations Long warning evacuations will involve the use of an evacuation/repatriation Hub and school and private busses for the movement of residents away from the coastal or affected regions. The Parks and Recreation Department shall be responsible to manage the Evacuation Hub and the long warning evacuation process, assisted by Police, Fire, I.T. and other Departments as tasked by the EOC. Terrorist Incident Response Crisis Management. Law enforcement agencies generally have the lead in terrorism crisis management activities. The fire service will provide support as requested. Refer to Terrorism Incident Annex, for more information on the response to terrorist threats and activities. FOR OFFICIAL USE ONLY (FOUO) ESF 4-7 Consequence Management. Coordination will be paramount during terrorist incident consequence management activities due to multi-agency involvement and potentially overlapping roles and responsibilities. The ranking official from the agency with primary responsibility for the incident will assume the position of IC. The Baytown Fire Department will normally have the lead local role in initial consequence management for terrorist incidents involving conventional explosives, radiological materials, and chemical agents. During consequence management, the IC will coordinate response and recovery operations with law enforcement authorities conducting crisis management operations. Refer to Terrorism Incident Annex, Section V, for further information on terrorist incident consequence management. Requesting External Assistance If Baytown Fire Department resources are inadequate to deal with an emergency situation, the Fire Chief or other authorized Emergency Management official may request additional fire resources pursuant to inter-local (mutual aid) agreements to which local fire departments are a party. The Fire Chief may also request assistance from industries and businesses with firefighting resources that have agreed to assist us during emergencies, such as the Channel Industries Mutual Aid (CIMA) and Mutual Aid of Mont Belvieu (MAMB). If Baytown Fire Department resources and those obtained pursuant to inter-local agreements are insufficient to deal with an emergency situation, statewide mutual aid will be requested in accordance with the Texas Intrastate Fire Mutual Aid System (TIFMAS) (see State of Texas Emergency Management Plan, ESF 4). If the foregoing resources are inadequate to deal with an emergency situation, the Mayor, City Manager, or Emergency Management Coordinator may request state firefighting assistance, in accordance with Section V of the Basic Plan, from the DDC in Houston. During times of extreme fire danger, the TFS will pre-stage firefighting resources in several parts of the state. The Fire Chief shall make requests for these resources to the DDC. During emergency situations where time is of the essence, the Fire Chief may make resource requests directly to a TFS Regional Fire Coordinator. Actions by Phases of Emergency Management Mitigation • Enforce fire codes. • Conduct fire safety education programs for the public. • Recommend fire prevention activities such as brush clearance, outdoor burning restrictions, and use of fireworks when conditions warrant. • Maintain current information on the types and quantities of hazardous materials present in local businesses and industrial facilities. FOR OFFICIAL USE ONLY (FOUO) ESF 4-8 • Maintain current information on known fire hazards present in facilities such as refineries, factories, power plants, and other commercial businesses. • Request activation of the local warning system (see Warning and Alert Support Annex). Preparedness • Maintain a list of all firefighting resources (see Appendix 3). • Inspect and maintain all equipment. • Stockpile specialized supplies. • Ensure all fire service personnel are properly trained on fire control, hazmat response, rescue, and NIMS/ICS. Our emergency response personnel meet the NIMS national qualification and certification standards. • Develop communications procedures to ensure adequate communications between fire units, law enforcement units, and other emergency responders. • Plan and execute NIMS compliant training exercises for all firefighting personnel on a regular basis. • Test, maintain, and repair equipment on a scheduled basis. • Revise and update response plans at regular intervals. Response • Contain, control, and extinguish fires. • Initiate rescue missions, as necessary. • Alert and advise all emergency response personnel and decision-makers to the dangers associated with hazmat and fire during emergency operations. • Control hazmat incidents within departmental capabilities giving priority to public and firefighter safety and protecting property, respectively (see Hazardous Materials and Oil Spill Response Annex (ESF 10). • Conduct radiological monitoring and assessment within departmental capability. Maintain an operational Radiological Protection Program in accordance with state and federal standards (see Radiological Incident Annex). The NRF Nuclear/Radiological Incident Annex addresses the federal response to incidents involving radiological materials. • Initiate evacuation of emergency scenes, if necessary. FOR OFFICIAL USE ONLY (FOUO) ESF 4-9 • Provide fire inspections and fire protection for temporary shelter and mass care facilities. Recovery • Perform fire inspections of restored or reconstructed buildings. • Perform or assist in decontamination and cleanup. • Assess damage to fire equipment and facilities, if necessary. • Recommend condemnation of unsafe buildings. • Review fire codes in relation to an incident or disaster and recommend improvements to City Council. VI. ORGANIZATION AND TASK ASSIGNMENTS General The City of Baytown’s normal emergency organization, described in Attachment 3 of the Basic Plan, shall coordinate firefighting efforts conducted as part of emergency operations in accordance with NIMS. Most fires can be handled by fire service personnel, with limited support from one or two other emergency services, operating under an IC. During normal or steady state situations, the Baytown Fire Department is led by Fire Chief which serves as the Executive Fire Officer responsible for managing and leading all operations of the Fire Department. BFD is organized under four Sections: Operations, Logistics, Planning, and Finance/Administration; which are each managed by an Assistant Chief. Each Section is assigned oversight of various divisions, which are led by Division Chiefs or civilian managers. The Emergency Response Division, which is responsible for fire suppression, emergency medical services, and special response teams, is led by three Battalion Chiefs, one for each shift. As the complexity of an incident increases, the EOC will be activated to coordinate response efforts. This may occur during major emergencies and disasters involving significant fires or fires occurring simultaneously with other hazards. These situations may require the commitment of all emergency services and external assistance. In such incidents, transition from a field-based ICP is advisable, transitioning the management of the ICS structure to the EOC. When command is operated out of the EOC, the Fire Chief or his designee shall serve as the Incident Commander (IC). BFD will also staff the EOC Operations Section Chief and Fire Branch desk to coordinate firefighting and emergency operations. FOR OFFICIAL USE ONLY (FOUO) ESF 4-10 The Mayor may restrict outdoor burning if a state of emergency is declared due to drought conditions. (see Legal Support Annex). Task Assignments City Department / Position Responsibilities Baytown Fire Department • Coordinate all fire service activities. • Provide fire control and protection. • Staff the Baytown EOC as the Incident Commander (IC), Operations Section Chief, and Fire Branch Desk, as necessary. • Provide support for shelter/mass care operations (see ESF 6). • Serve as the primary agency responsible for radiological protection (see Radiological Incident Annex). • Provide assistance during evacuations (see Evacuation and Population Protection Support Annex). • Serve as the primary agency responsible for hazmat accidents/incidents (see Hazardous Materials and Oil Spill Response Annex, ESF 10). • Enforce fire codes. • Provide support for other public safety operations, as necessary. • Serve as the primary agency responsible for search and rescue operations (see Search and Rescue Annex, ESF 9). • Provide qualified individuals to staff the EOC and ICPs when activated. • Serve as the primary agency responsible for Emergency Medical Services (EMS) (see Health and Medical Services Annex, ESF 8). • Provide the Incident Commander (IC) and EOC with Situation Reports on current fire conditions, firefighting operations, and damage assessment related to property, environment and loss of life in accordance with Incident Action Plan and Operational Schedule/Battle Rhythm. Incident Commander • Establish an ICP and control and direct emergency response resources. • Assess the incident, request any additional resources needed, and provide periodic updates to the EOC, if activated. FOR OFFICIAL USE ONLY (FOUO) ESF 4-11 • Determine and implement initial protective actions for emergency responders and the public in the vicinity of the incident site. • Approve the Incident Action Plan and all requests pertaining to the procurement and release of incident resources. • Transfer responsibilities between the incident command post and the EOC, when activated as a command center. Law Enforcement • Upon request of the IC, initiate evacuation actions and provide perimeter access control around incident sites. • Provide traffic control in and around the incident site and evacuation routes. • Provide crowd control in and around the incident site. Public Works and Engineering Department • Upon request of the IC, provide heavy equipment to support fire control and suppression operations. • Upon request by IC, provide barricades and/or other traffic control devices to assist with law enforcement perimeter control. • Assisted in demolition of unsafe structures and debris removal after a fire has been extinguished. • Upon request by IC, provide adjustments to the water distribution system, as feasible, to support adequate water supply for firefighting. • When notified of an incident, which may impact water of sewer systems, take precautionary actions to minimize damage to those systems. VII. DIRECTION, CONTROL, AND COORDINATION General For most emergency situations, an IC will establish an ICP to direct and control fire service operations at the scene. The individual most qualified to deal with the specific type of emergency situation present should serve as the IC. This will typically be the ranking fire service officer present. All fire service teams will carry out mission tasks assigned by the IC. The IC will be assisted by a staff, determined by the anticipated needs of the situation. In some situations, the EOC may be activated without an incident command operation. This organizational arrangement is most likely when: (a) a hazard threatens, but has not yet impacted the local area (such as the predicted landfall of FOR OFFICIAL USE ONLY (FOUO) ESF 4-12 a hurricane), or (b) when a generalized threat exists and there is no identifiable incident site (as may be the case for a terrorist threat). During these situations, a senior fire service officer will normally report to the EOC to coordinate fire service actions. External response agencies are expected to conform to the general guidance provided by our senior decision-makers and carry out mission assignments directed by the IC or the EOC. However, organized response units will normally work under the immediate control of their own supervisors. In emergency situations where other jurisdictions or state or federal agencies are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified Area Command structure. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. Incident Command System – EOC Interface When both the EOC and an ICP are activated, it is essential to establish a division of responsibilities between the IC and the EOC. A general division of responsibilities and movement of command function is outlined in the Emergency Management Annex (ESF 5). Line of Succession The line of succession for the Fire Chief is: • Fire Chief • Assistant Chief, Operations • Assistant Chief, Administration • Assistant Chief, Logistics • Assistant Chief, Planning VIII. INCREASED READINESS ACTIONS Readiness Level IV – Normal Conditions • See the mitigation and preparedness activities in section V above. Readiness Level III – Increased Readiness • Monitor the situation and consider situation briefings for senior staff. • Alert key personnel, determine personnel availability, and update staff call lists. • Check readiness of all equipment and repair or replace as needed. • Check status of supply items and restock as needed. FOR OFFICIAL USE ONLY (FOUO) ESF 4-13 • Review inter-local agreements for use of firefighting resources operated by other agencies. • Review plans and procedures and update them, if necessary. Readiness Level II – High Readiness • Alert personnel of possible emergency duty. • Place selected personnel and equipment on standby. • Identify personnel to staff the EOC and ICP when activated. • Prepare to implement inter-local agreements. Readiness Level I– Maximum Readiness • Mobilize selected fire service personnel. • Consider precautionary deployment of personnel and equipment, if appropriate. • Dispatch fire department representative(s) to the EOC when activated. • Consider staffing HazMat 7, Baytown’s Regional Hazardous Materials Response vehicle, with a minimum of four State-Certified Hazardous Materials Technicians for the duration of the Maximum Readiness period. • Consider staffing Baytown’s Technical Rescue Teams, TR-51, TR-52, and TR 53. IX. ADMINISTRATION, FINANCE, AND LOGISTICS Administration and Finance Cost Documentation Expenses incurred in carrying out emergency response operations for certain hazards, such as radiological accidents or hazmat incidents may be recoverable from the responsible party. Hence, all fire service elements will maintain records of personnel and equipment used and supplies consumed during large-scale emergency operations. The Fire Department will track all costs related to firefighting operations for proper disaster finance and cost recovery. This includes contracted services related to emergency services. The Fire Department will maintain an ICS-214 Activity Log to track time and effort related to the incident; including cost for mutual aid services. The Fire Department will provide all documentation related to the incident to the Documentation Unit within the EOC Planning Section upon closure of the incident. For more details on FOR OFFICIAL USE ONLY (FOUO) ESF 4-14 finance processes and procedures, please refer to the Disaster Finance and Cost Recovery Annex. Records The IC shall ensure the maintenance of accurate logs recording significant operational activities (ICS 211 and ICS 214), the commitment of resources, and other information relating to emergency response and recovery operations. See the Emergency Management Annex (ESF 5), for more information on the types of information that should be recorded in activity logs. Preservation of Records Essential records should be protected from the effects of a disaster to the maximum extent feasible. Should records be damaged during an emergency situation, professional assistance in preserving and restoring those records should be obtained as soon as possible. Logistics and Resources A listing of Baytown Fire Department resources is found in Appendix 3. Refer to the Logistics and Resource Management Annex (ESF 7) for more details on logistics, resource management, and mutual aid processes and procedures. The Baytown Fire Department maintains automatic and interlocal mutual aid agreements with surrounding fire departments. The City of Baytown has implemented a firefighting equipment acquisition program to ensure our equipment complies with the relevant NIMS performance and interoperability standards. Our firefighting resources are categorized by size, capacity, capability, and skill. Communications The communications network is shown in Appendix 1. Alternate Base Station communications may be operated in the EOC communications room during response operations. After Action Review For large-scale emergency operations involving firefighting operations, the Fire Chief or designee shall organize and conduct an after action review of emergency operations in accordance with the guidance provided in Section IX. of the Basic Plan. The After-Action Report will serve as the basis for an Improvement Plan. Training and Exercises The Baytown Fire Department maintains a Fire Training Field managed by the Assistant Fire Chief of Planning and Division Chief of Training. The Baytown Fire Department, Planning Division is responsible for training and exercises related to firefighting operations, EMS operations, HAZMAT operations, special response team FOR OFFICIAL USE ONLY (FOUO) ESF 4-15 operations, and any emergency service response training, drills, evolutions, or exercises for civil service employees employed by the Fire Department. The Baytown Fire Department also offers various first aid, fire extinguisher, and fire safety education courses to city employees and the general public. X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION The Baytown Fire Department will report all field response activities to the Baytown Fire Department, South Command managed by the Battalion Chief on shift. The Battalion Chief, FIT Lieutenant or designee will then provide this information to the Baytown Emergency Operations Center (EOC) via the Fire Branch desk. The EOC Fire Branch will contribute to periodic situation updates, activity logs, and provide regular status updates to EOC command and general staff. BFD will collect information using various methods and systems; including field observations, 360 size-ups of the situation, fire apparatus, monitoring equipment, pump gauges, weather stations, firefighting response software, fire conditions from authoritative sources, and the Baytown 911 Communications Center. All pertinent information from support agencies is collected, analyzed, and disseminated utilizing situation reporting on the status of current conditions, operations, and impacts to the community. Information collection, analysis, and dissemination may occur utilizing various methods such as conference calls, situation reports, incident action plans, common operating picture, internet-based critical information systems that capture resource requests available to partner organizations, and fuels/fire danger information from the Texas A&M Forest Service. In addition to reports that may be required by their parent organization, outside fire departments participating in emergency operations should provide appropriate situation reports to the IC. Each agency response unit or team will be required to provide required ICS forms to document their service in Baytown. Pertinent information will be incorporated into the Initial Emergency Report and periodic Situation Reports. The essential elements of information for the Initial Emergency Report and the Situation Report are outlined in Appendices 2 and 3 to Emergency Management Annex (ESF 5). FOR OFFICIAL USE ONLY (FOUO) ESF 4-16 XI. ANNEX DEVELOPMENT AND MAINTENANCE The Fire Chief and Emergency Management Coordinator are responsible for developing and maintaining this annex. This annex will be revised annually and updated in accordance with the schedule outlined in the Basic Plan. Departments and agencies assigned responsibilities in this annex are responsible for developing and maintaining Standard Operating Procedures (SOPs) covering those responsibilities. XII. REFERENCES • FEMA, Emergency Support Function #4 – Firefighting Annex, June 2016 • Texas Firefighting Annex (ESF 4), January 2017 • Texas Intrastate Fire Mutual Aid System • Texas Wildland Fire Hazard Annex, July 2014 APPENDICES Appendix 1 ...................................... Baytown Fire Department Organization Chart Appendix 2 ......................................... Fire Department Communications Network Appendix 3 ........................................................... Fire Department Resource List FOR OFFICIAL USE ONLY (FOUO) ESF 4-17 APPENDIX 1 – BAYTOWN FIRE DEPARTMENT ORGANIZATION CHART REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 4-18 APPENDIX 2 – FIRE SERVICE COMMUNICATIONS NETWORK LEGEND: Phone 700/800 MHz Radio/VHF Radio Cell Phone/satellite phone Baytown EOC Baytown 911 Communications Center Baytown Fire Department Mutual Aid Partners Texas A&M Forest Service FOR OFFICIAL USE ONLY (FOUO) ESF 4-19 APPENDIX 3 – FIRE DEPARTMENT RESOURCE LIST YEAR COLOR MAKE DESCRIPTION FRONT LINE ENGINES 2007 RED Pierce Engine 2 2010 RED Pierce Engine 3 2010 RED Pierce Engine 6 2013 RED Pierce Engine 1 2013 RED Pierce Engine 7 2016 RED Pierce Engine 4 2017 RED Pierce Engine 5 2021 RED Pierce Engine 2 FRONT LINE LADDERS 2016 RED Pierce Tower 7 AMBULANCES 2016 RED Chevrolet Medic 3 2017 RED Chevrolet Medic 2 2019 RED Ford Medic 4 2020 RED Ford Medic 7 2021 RED Ford Medic 5 RESERVE EMERGENCY VEHICLES 1998 RED Pierce Resy Eng 3 2003 RED Pierce Resv Eng 5 2011 WHITE Dodge Resv Med 2011 WHITE Dodge Resv Med 2012 WHITE Dodge Resv Med 2014 RED Dodge Resv Med 2015 RED Chevrolet Resv Med SPECIALTY VEHICLES 1998 WHITE Pace Beat Alley Trailer 1999 RED Ford Util 6, F350 2006 WHITE Wells Cargo Air Trailer 6 2000 RED Ford Beat Alley Trk 2001 Rescue One Resc 5 16' Boat/w trlr 2004 RED Pierce HazMat 7 2004 RED Wells Cargo HazMat Trailer 2008 RED AHI Rescue Trailer 51 2008 RED AHI Rescue Trailer 53 2009 RED Tri Van Rescue Trailer 52 2009 RED Ford Rescue 51 2009 RED Ford Rescue 52 2009 RED Ford Rescue 53 2010 RED Chevrolet Booster 3 REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 4-20 YEAR COLOR MAKE DESCRIPTION 2012 RED Chevrolet HazMat 71 2013 SILVER McClain Rescue Boat Tlr 2 2013 WHITE Boatwright Rescue Boat 2 2014 RED Wells Cargo Rescue Trailer 54 2015 RED Ford Utility 2 2019 RED Eagle Trailer New HazMat Trailer 2019 WHITE Freightliner TIFMAS 7 STAFF VEHICLES 2004 RED Chevrolet Res C1500 2006 RED Chevrolet Res C1500 2009 RED Chevrolet Roberts C1500 2009 Red Chevrolet Medina C1500 2012 White Chevrolet Hebert Tahoe 2012 White Chevrolet Resv Tahoe 2012 White Chevrolet Kelly Tahoe 2013 Red Chevrolet Shop C2500HD 2014 RED Chevrolet Dalbey Tahoe 2014 RED Chevrolet Rios Tahoe 2016 RED Chevrolet Medrano Tahoe 2016 RED Chevrolet Lopez 2500 HD 2016 RED Chevrolet Gaskin 2500 HD 2019 Red Dodge Dobson Charger 2020 Burgundy Chevrolet Spencer Tahoe 2020 Red Chevrolet EMS 1 Tahoe 2020 Red Chevrolet Battalion 1 Tahoe 2000 Red Ford Res Shop Trk F250 2001 Red Ford Res Staff F150 2004 Red Chevrolet Res C1500 2005 White Ford Res Med 1 Expedition 2006 Red Chevrolet Res Staff C2500 2009 Gold Ford OEM Staff F150 OTHER VEHICLES/EQUIPMENT 1947 Red Mack Parade Truck 1996 Red GMC/Isuzu Flatbed Truck 2000 Red Thoumas Rehab 6 Bus 2006 White Chevrolet C4500 Chassis 2007 White Chevrolet C4500 Chassis 2009 Black Trailer Master Utility Trailer 2012 Green John Deere Gator 7 2013 Green Kawasaki Rescue Mule 5 1989 White Club Car DS Golf Cart 1993 Red EZGO Golf Cart 1998 Yellow Hyster Fork Lift REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 4-21 YEAR COLOR MAKE DESCRIPTION 2004 Green John Deere Gator 6x4 DL 2009 Green John Deere Gator 2009 Red Kawasaki Mule HIGH WATER VEHICLES 1993 TAN Stewart & Stevenson M-1078, Office 1995 RED Stewart & Stevenson HW -7, M-1078 1995 RED Stewart & Stevenson HW -1, M-1078 1997 TAN Stewart & Stevenson HW -5, M-1078 1997 TAN Stewart & Stevenson HW -3, M-1078 1997 RED Stewart & Stevenson HW -6, M-1078 1997 TAN Stewart & Stevenson HW -4, M-1078 1998 GREEN Stewart & Stevenson HW -2, M-1078 1996 TAN Stewart & Stevenson HWV Parts Truck 1997 TAN Stewart & Stevenson HWV Parts Truck REDACTED CITY OF BAYTOWN EMERGENCY MANAGEMENT ANNEX Emergency Support Function 5 BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT OCTOBER 2024 APPROVAL AND IMPLEMENTATION EMERGENCY MANAGEMENT ANNEX (ESF-5) This annex is hereby approved for implementation and supersedes all previous editions. David Alamia Date Emergency Management Coordinator 10/21/2024 FOR OFFICIAL USE ONLY (FOUO) ESF 5 -3 RECORD OF CHANGES CHANGE # DATE OF CHANGE DESCRIPTION CHANGED BY FOR OFFICIAL USE ONLY (FOUO) ESF 5 -4 EMERGENCY MANAGEMENT ANNEX (ESF-5) Primary Agency: Baytown Office of Emergency Management (OEM) Support Agencies: Baytown Fire Department, Baytown Police Department, Baytown 911 Communications Center, City Manager’s Office, and the Baytown Emergency Management Advisory Committee (EMAC). I. AUTHORITY Refer to the Basic Plan for general authorities. II. PURPOSE The purpose of this annex is to define the organization, operational concepts, responsibilities, and procedures necessary to accomplish emergency management command and coordination for this jurisdiction. This annex describes our concept of operations and organization for information sharing, incident planning, and direction and control of such operations and assigns responsibilities for tasks that must be carried out to perform the emergency management coordination function. Command and coordination are critical functions that allows the City to: • Analyze the emergency situation and decide how to respond quickly, appropriately, and effectively. • Direct and coordinate the efforts of multiple response and support agencies. • Coordinate multi-agency and inter-agency response efforts. • Use available resources and mutual aid efficiently and effectively. III. EXPLANATION OF TERMS COP Common Operating Picture DDC Disaster District Committee DHS U.S. Department of Homeland Security DPS Department of Public Safety DSHS Department of State Health Services EMAC Baytown Emergency Management Advisory Committee EMAP Emergency Management Accreditation Program EMC Emergency Management Coordinator EOC Emergency Operations Center FEMA Federal Emergency Management Agency TDEM Texas Division of Emergency Management IC Incident Commander ICP Incident Command Post ICS Incident Command System FOR OFFICIAL USE ONLY (FOUO) ESF 5 -5 JIC Joint Information Center JIS Joint Information System MACS Multi-Agency Coordination Systems MAC Group Multi-Agency Coordination Group NIMS National Incident Management System NRF National Response Framework OEM Baytown Office of Emergency Management SITREP Situation Report SOC State Operations Center SOP Standard Operating Procedures TLETS Texas Law Enforcement Telecommunications System IV. SITUATION AND ASSUMPTIONS Situation • The City of Baytown community is vulnerable to many hazards, which threaten public health and safety and public or private property. See the general situation statement and hazard summary in the Basic Plan. • The Baytown Office of Emergency Management (OEM) must be able to activate quickly at any time of day or night, operate around the clock, and deal effectively with emergency situations that may begin with a single response discipline and could expand to multidiscipline requiring effective cross-jurisdictional coordination. These emergency situations include: Event. A planned or scheduled community activity is frequently a community-based special activity, usually involving sports or entertainment, but may also be religious or political in nature. o Is typically planned with one or more sponsoring agency(ies) and requires permits from the City. o May involve only a limited area and/or limited population or may range across jurisdictional boundaries. o Evacuation or in-place sheltering is typically limited to the immediate area of the incident. o Warning and public instructions may be provided in the immediate area of the incident or community-wide. o Emergencies may escalate from small scale to mass causality incident (MCI) or Mass Fatality Incident (MFI) quickly due to the assembly. o May require external assistance from other local response agencies or contractors. o For the purpose of the NRF, events include the full range of occurrences that require an emergency response to protect life or property. o The EOC may be activated to monitor and coordinate responses should an incident occur. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -6 Incident. An incident is a situation that is limited in scope and potential effects. Characteristics of an incident include: o Involves a limited area and/or limited population. o Evacuation or in-place sheltering is typically limited to the immediate area of the incident. o Warning and public instructions are provided in the immediate area of the incident, not community-wide. o Typically resolved by one or two local response agencies or departments acting under an incident commander. o Requests for resource support are normally handled through agency and/or departmental channels. o May require limited external assistance from other local response agencies or contractors. o For the purpose of the NRF, incidents include the full range of occurrences that require an emergency response to protect life or property. Emergency. An emergency is a situation larger in scope and more severe in terms of actual or potential effects than an incident. Characteristics include: o Involves a large area, significant population, or important facilities. o May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. o May require community-wide warning and public instructions. o Requires a sizable multi-agency response operating under an Incident Commander. The EOC may be activated. o May require some external assistance from other local response agencies, contractors, and limited assistance from state or federal agencies. o For the purposes of the NRF, an emergency (as defined by the Stafford Act) is “any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of catastrophe in any part of the United States.” Disaster. A disaster involves the occurrence or threat of significant casualties and/or widespread property damage that is beyond the capability of the local government to handle with its organic resources. Characteristics include: o Involves a large area, a sizable population, and/or important facilities. o May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. o Requires community-wide warning and public instructions. o Requires a response by most or all local response agencies. The EOC and one or more Incident Command Posts (ICP) may be activated. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -7 o Requires significant external assistance from other local response agencies, contractors, and extensive state or federal assistance. o For the purposes of the NRF, a major disaster (as defined by the Stafford Act) is “any catastrophe, regardless of the cause, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster federal assistance.” Catastrophic Incident. For the purposes of the NRF, this term is used to describe any natural or manmade occurrence that results in extraordinary levels of mass casualties, property damage, or disruptions that severely affect the population, infrastructure, environment, economy, national morale, and/or government functions. An occurrence of this magnitude would result in sustained national impacts over prolonged periods of time, and would immediately overwhelm local and state capabilities. Assumptions • Many emergency situations occur with little or no warning. If warning is available, alerting the public, recommending suitable protective actions, taking preventative measures, and increasing the readiness of and deploying emergency response forces may lessen the impact of some emergency situations. • A community event with a large gathering of people can rapidly change character, become an emergency through a natural event, such as a sudden storm, or quickly turn violent through the hostile actions of a few participants or outsiders. • The City of Baytown will use its’ own resources to respond to emergency situations and, if needed, request external assistance from other jurisdictions pursuant to mutual aid agreements, or from the State. Since it takes time to summon external assistance, it is essential for the City to be prepared to carry out the initial emergency response on an independent basis. • Emergency operations will be directed by local officials, except where state or federal law provides that a state or federal agency must or may take charge, or where local responders lack the necessary expertise and equipment to cope with the incident and agree to permit those with the expertise and resources to take charge. • Effective emergency management command and coordination requires suitable facilities, equipment, procedures, and trained personnel. Facilities will be activated and staffed on a graduated basis as needed to respond to the needs of specific situations. • The City of Baytown has adopted the National Incident Management System (NIMS) and we have implemented all of the NIMS procedures and protocols, FOR OFFICIAL USE ONLY (FOUO) ESF 5 -8 which will allow us to effectively work with our mutual aid partners and state and federal agencies during any type of incident response. • During a major emergency, disaster, or catastrophe, there is a need for a centralized facility such as the Emergency Operations Center (EOC) to support field operations, compile and disseminate critical incident information, and implement incident management planning. • There is an immediate and continuous demand by local officials involved in response and recovery efforts for information about the developing or ongoing situation; which requires effective command, coordination, information sharing, and planning efforts. • Information collection and dissemination may be hampered due to many factors including: damage to communication systems; overloaded communication systems, damage to infrastructure, adverse impacts from weather; smoke, and other environmental factors. V. CONCEPT OF OPERATIONS General The City of Baytown’s emergency management command and coordination function for emergency operations is pursuant to the NIMS, which employs four recommended organizational structures or Multi-Agency Coordination Systems (MACS) to manage incidents effectively and efficiently: • Incident Command System (ICS): ICS is a standardized approach to command and coordination of on-scene incident management that provides a common hierarchy within which personnel form multiple organizations can be effective. ICS is used for field operations or on-scene management of incidents. • Emergency Operations Centers (EOC): EOCs are multi-agency and multi- discipline facilities used for the off-site support to on-scene ICS operations. An EOC is a facility from which staff provide information management, resource allocation and tracking, and/or advanced planning support to personnel on scene. The EOC is a fixed facility staffed and maintained by the BFD Emergency Management Division. If warranted, the EOC can operate at an Alternate Facility, temporary location, mobile command post, or in a virtual environment. • Multiagency Coordination Group (MAC Group): MAC Groups, also known as Policy Groups, are composed of agency administrators, executives or their designees. MAC Groups provide policy guidance to incident personnel, support resource prioritization and allocation, and enable decision making among elected and appointed officials and senior executives in other organizations as well as those directly responsible for incident management. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -9 • Joint Information Systems (JIS) / Joint Information Centers (JIC): integrates incident information and public affairs to provide consistent, coordinated, accurate, accessible, timely and complete information to the public and stakeholders during incident operations. The JIS and JIC operate across and supports the other organizational structures. An Incident Commander (IC) using response resources from one or two departments or agencies, will normally handle emergency situations classified as incidents. The EOC will generally not be activated. During major events, emergencies, disasters, or catastrophic incidents, a Multiagency Coordination System may be advisable. Central to this system is the Emergency Operations Center (EOC), which is the nucleus of all coordination of information and resources. The Incident Commander will manage and direct the on-scene response from the ICP. The EOC will mobilize and deploy resources for use by the Incident Commander, coordinate external resources and technical support, research problems, provide information to senior managers, disseminate emergency public information, and perform other tasks to support on-scene operations. For some types of emergency situations, the EOC may be activated without activating an incident command operation. Such situations may include: When a threat of hazardous conditions exists but those conditions have not yet impacted the local area. The EOC may accomplish initial response actions, such as mobilizing personnel and equipment and issuing precautionary warnings to the public. When the impact occurs, an ICP may be established, and direction and control of the response transitioned to the Incident Commander. When a large gathering of people occurs within the City, as in a sporting event, entertainment activity or political assembly. The EOC may be activated to monitor the event and coordinate any emergency responses that may arise. When the emergency situation does not have a specific impact site, but rather affects a wide portion of the local area, such as an ice storm. For operational flexibility, both ICS and EOC operations may be sized according to the anticipated needs of the situation. The structure of ICS is specifically intended to provide a capability to expand and contract with the magnitude of the emergency situation and the resources committed to it. The EOC may also be activated on a graduated basis. Incident Command Operations The first local emergency responder to arrive at the scene of an emergency situation will serve as the Incident Commander until relieved by a more senior or more qualified individual. The Incident Commander will establish an ICP, provide an assessment of FOR OFFICIAL USE ONLY (FOUO) ESF 5 -10 the situation to local officials, identify response resources required, and direct the on- scene response from the ICP. The Incident Commander is responsible for carrying out the ICS function of command – making operational decisions to manage the incident. The four other major management activities that form the basis of ICS are operations, planning, logistics, and finance/administration. For small-scale incidents, the Incident Commander and one or two individuals may perform all of these functions. For more serious emergency situations, individuals from various local departments or agencies, or from external response organizations, may be assigned to separate ICS staff sections charged with those functions. For these serious emergency situations, it is generally desirable to transition to a Unified Command. If the EOC has been activated, the Incident Commander shall provide periodic situation updates to the EOC. In emergency situations where other jurisdictions or state or federal agencies are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified Area Command structure. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. EOC Operations The EOC may be activated to monitor a potential emergency situation or to respond to or recover from an emergency situation that is occurring or has occurred. The EOC will be activated at a level necessary to carry out the tasks that must be performed. The level of activation may range from a situation monitoring operation with minimal staff; to a limited activation involving selected departmental representatives, to a full activation involving all departments, agencies, volunteer organizations, and liaison personnel. The daily principal functions of the EOC are to: ▪ Monitor potential threats: natural, technological and terrorism. ▪ Support on-scene response operations. ▪ Receive, compile, and display data on the emergency situation and resource status and commitments as a basis for planning. ▪ Analyze problems and formulate options for solving them. ▪ Coordinate among local agencies and between the Harris County, Chambers County and state and federal agencies, if required. ▪ Develop and disseminate warnings and emergency public information. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -11 ▪ Prepare and disseminate periodic reports. ▪ Coordinate damage assessment activities and assess the health, public safety, local facilities, and the local economy. ▪ Request external assistance from other jurisdictions, volunteer organizations, businesses, or from the State. ▪ Prepare for and manage disaster recovery operations. ICP - EOC INTERFACE When both an ICP and the EOC have been activated, it is essential to establish a division of responsibilities between the ICP and the EOC. A general division of responsibilities is outlined below. It is essential that a precise division of responsibilities be determined for specific emergency operations. The Incident Commander is generally responsible for field operations, including: ▪ Isolating the scene. ▪ Directing and controlling the on-scene response to the emergency situation and managing the emergency resources committed to field operations. ▪ Warning the population in the area of the incident and providing emergency instructions to them. ▪ Determining and implementing protective measures (evacuation or in-place sheltering) for the population in the immediate area of the incident and for emergency responders at the scene. ▪ Implementing traffic control arrangements in and around the incident scene. ▪ Requesting additional resources from the EOC. ▪ Keeping the EOC informed of the current situation at the incident site. The EOC is generally responsible for: ▪ Mobilizing and deploying resources to be employed by the IC. ▪ Issuing community-wide warnings. ▪ Issuing instructions and providing information to the general public. ▪ Organizing and implementing large-scale evacuations and coordinating traffic control for such operations. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -12 ▪ Organizing and implementing shelter and mass care arrangements for evacuees. ▪ Requesting assistance from the State and other external sources. ▪ Maintaining situational awareness, collecting essential elements of information (EEIs), interagency collaboration, information sharing, facilitating incident briefings, and fostering a common operating picture (COP). ▪ Developing incident action plans (IAPs) and implementing an incident Planning “P” Cycle to manage by objective. Transition of Responsibilities: Provisions must be made for an orderly transition of responsibilities between the ICP and the EOC. From EOC to the ICP. In some situations, the EOC may be operating to monitor a potential hazard and manage certain preparedness activities prior to establishment of an ICP. When an ICP is activated under these circumstances, it is essential that the IC receive a detailed initial situation update from the EOC and be advised of any operational activities that are already in progress, resources available, and resources already committed. From the ICP to the EOC. When an incident escalates to multiple jurisdictions and/or across multiple operational periods, the ICS structure may change with the Incident Commander transitioning to the EOC and building the Incident Management Team there. The former ICP will become a Field Command Post, which will be managed by the Operations Chief in the EOC. Incident Command will remain at the EOC until the situation has de-escalated back into a single jurisdiction event. When an incident command operation is concluded and the EOC continues to operate to manage residual response and recovery activities, it is essential that the IC brief the EOC on any on-going tasks or operational issues that require follow-up action by the EOC staff. Extended EOC Operations While an incident command operation is normally deactivated when the response to an emergency situation is complete, it may be necessary to continue activation of the EOC into the initial part of the recovery phase of an emergency. In the recovery phase, the EOC may be staffed to compile damage assessments, assess long term needs, manage donations, monitor the restoration of utilities, oversee access control to damaged areas, and other tasks. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -13 Unified Command In some large-scale emergencies or disasters, emergency operations with different objectives may be conducted at geographically separate scenes, in which case it may be necessary to employ a Unified Area Command. In such situations, more than one incident command post may be established. If this situation occurs, it is particularly important that the allocation of resources to specific field operations be coordinated through the EOC. Multiagency Coordination Group The MAC Group will consist of the Mayor (EM Director), City Manager, Assistant City Managers. The MAC Group will be co-located in the Baytown Emergency Operations Center (EOC). Joint Information System The City of Baytown will provide timely alerts, warning and public information to the general public to protect life, property, and the environment in accordance with Annex I – Public Information. The City will establish a Joint Information Center (JIC) co-located at the Baytown EOC supported by the city’s Public Affairs Department and Public Information Officers (PIOs) from the Fire and Police Departments. Phases of Emergency Management Mitigation • Establish, equip, and maintain an EOC and an Alternate EOC. • Identify required EOC staffing; see Tab B to Appendix 1. • Prepare and maintain maps, displays, databases, reference materials, and other information needed to support ICP and EOC operations. • Identify and stock supplies needed for ICP and EOC operations. • Develop and maintain procedures for activating, operating, and deactivating the EOC. See Appendix 1 and the EOC Standard Operating Guide (SOG). Preparedness • Identify department/agency/volunteer group representatives who will serve on the EOC staff and are qualified to serve in various ICP positions. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -14 • Pursuant to NIMS protocol, conduct NIMS training for department/agency/volunteer group representatives who will staff the EOC and ICP. • Maintain maps, displays, databases, reference materials, and other information needed to support ICP and EOC operations. • Test and maintain EOC equipment to ensure operational readiness. • Exercise the EOC at least once a year. • Maintain a resource management program that includes identifying, acquiring, allocating, and tracking resources. Response • Activate an ICP and the EOC if necessary. • Conduct response operations. • Establish and maintain a unified and coordinated effort to support incident objectives. • Coordinate with city departments, support agencies, and response partners to develop, prioritize and implement strategies for the initial response. • Coordinate EOC briefings, development of Incident Action Plans (IAPs) and Situation Reports (SITREPs), and facilitate meetings in the Planning P cycle. • Coordinate with the County, State, and mutual aid partners to obtain resources to support the incident response. • Collect, analyze, process, and disseminate critical incident information to response agencies and partners to maintain situational awareness and foster a common operating picture. • Deactivate the ICP and the EOC when they are no longer needed. Recovery • If necessary, continue the EOC activation to support recovery operations. • Document all costs and expenditures for the incident to facilitate disaster cost recovery and reimbursement efforts. • Emergency Management serves as the Applicant Agent and coordinates with the Finance Department on all matters related to Disaster Finance and Cost Recovery. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -15 • Deactivate the EOC when the situation permits and implement demobilization process. • Restock ICP and EOC materials and supplies if necessary. • For major emergencies and disasters, conduct an After-Action Review (AAR) or Hot-wash of emergency operations as a basis for updating plans, procedures, and training requirements. Prevention • Disseminate information to protect and prevent threats to the community. • Coordinate information sharing and intelligence with public information officers as warranted. VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES Organization The City of Baytown’s normal emergency organization, described in the Basic Plan, will carry out the direction and control function during emergency situations. The organization of incident command operations will be pursuant to NIMS organizational principles. The specific organizational elements to be activated for an emergency will be determined by the IC based on the tasks that must be performed and the resources available for those tasks. The organization of the EOC is depicted in Appendix 1. The EOC may be activated on a graduated basis. Department/agency/volunteer group EOC staffing requirements will be determined by the City Manager or EMC based on the needs of the situation. Assignment of Responsibilities All personnel assigned responsibilities in this plan are trained on NIMS concepts, procedures, and protocols. City Department / Position Responsibilities Mayor • Serves as the Emergency Management Director per Texas Government Code 418. • Issues disaster declarations or state of emergency declarations. • Can issue mandatory or voluntary evacuation orders and other FOR OFFICIAL USE ONLY (FOUO) ESF 5 -16 City Department / Position Responsibilities emergency authorities when a disaster declaration or state of emergency is declared. City Manager ▪ Establish general policy guidance for emergency operations and serve in the MAC Group. ▪ Direct that the EOC be partially or fully activated. ▪ When appropriate, terminate EOC operations. Emergency Management Coordinator • Develop and maintain the EOC Staff Roster and EOC operating procedures. • Activate the EOC when requested or when the situation warrants. • Serve as an EOC Director, Incident Commander or other Command Staff position in the EOC as needed. • Advise the City Manager on emergency management activities. • Coordinate resource and mutual aid support for emergency operations. • Coordinate the development of overall incident situational awareness, including critical incident information collection, information management, and the development of situation reports on the status of current conditions, operations, and impacts to the community. • Maintains standard reporting templates, information management systems, essential elements of information (EEIs), and Critical Information Requirements (CIRs) to support incident response decision making and common operating picture. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -17 City Department / Position Responsibilities • Coordinate and conducts deliberate emergency planning during normal conditions, and implements incident action planning activities during an actual or potential incident, and supports damage assessments. • Coordinate analysis of emergency response and recovery problems and development of appropriate courses of action. Incident Commander • IC is established per FD/PD SOPs or designated by the City Manager in consultation with the EMC. • Establish an ICP and direct and control emergency operations at the scene. • Determine the need for and implement public warning and protective actions at and in the vicinity of the incident site. • Provide periodic situation updates to the EOC, if that facility is activated. • Identify resource requirements to the EOC, if that facility is activated. • Relocate or transfer command to the EOC when the situation warrants. Fire Department • Upon notification of an incident, the Baytown FD will send response apparatus, personnel, equipment, and other resources to the incident site, staging areas, or other locations, as appropriate. • During incidents involving hazards that are the primary responsibility of the Baytown FD, the FD will FOR OFFICIAL USE ONLY (FOUO) ESF 5 -18 City Department / Position Responsibilities identify an Incident Commander (IC) and establish an Incident Command Post (ICP), if appropriate, and assign appropriate personnel to ICS positions to support field operations. • Performs IC duties at the incident site, if appropriate. • Notifies the Office of Emergency Management to determine if EOC activation is warranted. • Actions and responsibilities are further outlined in Annex F, Annex Q, and Annex R. Police Department • Upon notification of an incident, the Baytown PD will send law enforcement vehicles, personnel, equipment, and other resources to the incident site, staging areas, or other locations, as appropriate. • During incidents involving hazards that are the primary responsibility of the Baytown PD, the PD will identify an Incident Commander (IC) and establish an Incident Command Post (ICP), if appropriate, and assign appropriate personnel to ICS positions to support field operations. • Performs IC duties at the incident site, if appropriate. • Notifies the Emergency Management Division to determine if EOC activation is warranted. • Actions and responsibilities are further outlined in Annex G and Annex V. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -19 City Department / Position Responsibilities Departments/Agencies, and Volunteer Groups assigned responsibilities for ICP or EOC operations will: • Identify and train personnel to carry out required emergency functions at the ICP and the EOC. • Provides personnel to staff the ICP and the EOC when those facilities are activated. • Ensures that personnel participating in ICP and EOC operations are provided with the equipment, resource data, reference materials, and other work aids needed to accomplish their emergency functions. Baytown Emergency Management Advisory Committee (EMAC) • Established in 2023 by City Ordinance amending Chapter 22 – Emergency Management. • EMAC will advise and assist the OEM in matters relating to mitigation, preparedness, prevention, response, and recovery. • Composed of EMC, Fire Chief, Police Chief, Director of Public Works/Engineering, and Director of Health. • Composed of community members from industrial/chemical facility, educational institution, non-profit organization, and one interested resident. • OEM will maintain a Standard Operating Guide (SOG) for the EMAC to facilitate meetings. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -20 VII. DIRECTION, CONTROL, AND COORDINATION General The City Manager will provide general guidance for the direction and control function, pursuant to NIMS protocols. Incident Command Operations The first responder on the scene will take charge and serve as the IC until relieved by a more senior or qualified individual, or an individual designated by the City Manager. An ICP will normally be established at the incident scene; the IC will direct and control response forces from that command post. Attachment 7 to our Basic Plan provides a detailed description of our incident management system, NIMS. EOC Operations The Incident Commander, Fire Chief, Police Chief, Emergency Management Coordinator or City Manager may request that the EOC be activated. The EMC and staff may activate the EOC and will normally determine the level of EOC staffing required based upon the situation, and will notify appropriate personnel to report to the EOC. Any department or agency head dealing with a significant health or safety issue that requires inter-agency coordination may request that the City Manager and/or the EMC activate the EOC to provide a suitable facility to work the issue. The EMC and Deputy EMC will serve as EOC Director, Incident Commander, or other Command Staff position in the EOC as needed. Continuity of Government Each department or agency with emergency management responsibilities shall establish a line of succession for emergency management personnel. Line of Succession for the Emergency Management Coordinator: • Emergency Management Coordinator • Deputy Emergency Management Coordinator • Staff designated by City Manager and approved by Mayor. Refer to the Baytown Office of Emergency Management (OEM) Continuity of Operations Plan for additional details on lines of succession, delegation of authority, and alternate facilities for the Baytown EOC. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -21 VIII. READINESS LEVELS Level 4 – Normal Conditions • EOC staffed by OEM employees to monitor situation. Level 3 – Increased Readiness • Check status of EOC equipment and supplies. • Update EOC resource data. • Alert staff, determines personnel availability, and update EOC staff call lists. • Consider limited activation of EOC to monitor situation. • Consider situation briefings for senior staff. Level 2 – High Readiness • Update EOC staffing requirements based on threat. • Determine specific EOC staff assignments and alert staff. • Monitor potential emergency situation and determine possible impact areas. • Update maps, charts, displays, and resource data. • Consider situation briefings for EOC staff. • Consider partial activation of EOC if this has not already been accomplished. • Check status of Alternate EOC and Mobile Command Post. Level 1 – Maximum Readiness • Summon EOC staff and activate the EOC. • Monitor situation. • Update maps, charts, displays, and resource lists. • Arrange for food service if needed. • Determine possible hazard impact areas and potential hazard effects. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -22 • Conduct briefings for senior staff and EOC staff. • Formulate and implement precautionary measures to protect the public. • Coordinate with adjacent jurisdictions that may be affected. IX. ADMINISTRATION, FINANCE, AND LOGISTICS Administration and Finance Records and Reports • Activity Logs The ICP and the EOC shall maintain accurate logs recording key response activities, including: o Activation or deactivation of emergency facilities. o Emergency notifications to other local governments and to state and federal agencies. o Significant changes in the emergency situation. o Major commitments of resources or requests for additional resources from external sources. o Issuance of protective action recommendations to the public. o Evacuations. o Casualties. o Containment or termination of the incident. • Communications and Message Logs Communications facilities shall maintain a communications log. The EOC shall maintain a record of messages sent and received using the FEMA ICS 213 Forms unless otherwise indicated by the City Manager or EMC (These forms can be found in the EOC SOP and on the EOC R:Drive, in the FORMS folder. • Cost Records All department and agencies shall maintain records summarizing the use of personnel, equipment, and supplies during the response to day-to-day incidents, to obtain an estimate of annual emergency response costs that can be used in preparing future department or agency budgets. The Finance Department shall establish and maintain a number of cost and revenue account numbers to be used exclusively for major emergencies or disasters. All Baytown departments participating in the emergency response shall assign all expenditures and revenues in these accounts. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -23 All Baytown departments shall maintain detailed records of costs for emergency operations in accordance with the Disaster Finance and Cost Recovery Manual to include: o Personnel costs, especially overtime costs, personnel and equipment assignments, and other similar records as directed by Finance and the EMC o Operational and materials costs specific to EACH facility or operation o Costs for leased or rented equipment, including: when, where, for what purpose and for how long each was used and what personnel transported and operated it o Costs for contract services to support emergency operations o Costs of specialized supplies expended for emergency operations o All other costs of preparations, response, operations or recovery of any City assigned mission or activity related to the emergency or disaster as directed by Finance or the EMC These records may be used to recover costs from the responsible party or insurers, or as a basis for requesting reimbursement for certain allowable response and recovery costs from the state and/or federal government. • Initial Briefing – ICS-201 An Initial Incident Briefing (ICS-201) should be prepared and disseminated for major emergencies and disasters where state assistance may be required. This short report is designed to provide basic information about an emergency situation. The use of the FEMA ICS 201 form is recommended and should be used unless otherwise indicated by the City Manager or EMC. These forms can be found in the EOC SOP and on the EOC R:Drive, in the FORMS folder. • Situation Report (SITREP) For major emergencies and disasters where emergency response operations continue over an extended period, a Situation Report should be prepared and disseminated daily. This report is designed to keep the Disaster District, other jurisdictions providing resource support for emergency operations, and jurisdictions that may be affected by the emergency situation, informed about the current status of operations. The Baytown EOC maintains a SITREP Template that should be used unless otherwise indicated by the EMC. In addition, flash SITREPs or Position Logs can be submitted via WebEOC to inform regional partners of city status updates. Agreements and Contracts Should the City’s local resources prove to be inadequate during an emergency; requests will be made for assistance from other neighboring jurisdictions, other agencies, and industry in accordance with existing mutual aid agreements and contracts. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -24 EOC Security EOC Security will be staffed by the Baytown Police Department. Access to the EOC will be limited during activation. All staff members will sign in upon entry and wear their EOC staff badge. Individuals who are not members of the EOC staff will be identified and their reason for entering the EOC determined. EOC administrative staff will issue a visitor badge to those visitors with a valid need to enter the EOC, which will be surrendered upon departure. Media Media relations will be conducted pursuant to the NIMS. See the Emergency Public Information Annex (ESF 15). Facilities and Equipment Baytown Emergency Operations Center (EOC) • The City EOC is located at 205 E. Wye Drive and is maintained by the EMC. • The EOC is equipped with the following communication equipment necessary for conducting emergency operations: telephones, computers, fax machines, EAS radio, 700/800 MHz base station radios, HAM radios, visual display equipment, and satellite phones. See Annex B, Communications, for communications connectivity. • The EOC is equipped with an emergency generator and a continuous supply of natural gas for fuel. • The EOC has emergency food and water supplies for at least five (5) days of operation. • Food for the EOC staff will be provided by on hand disaster food supplies or external food service, depending on the situation and type of emergency. EOC staff are expected to maintain an emergency supply kit with 3-day supply of food, water, clothing and personal items readily available during hurricane season. Alternate EOC • Should the primary EOC become unusable, the alternate EOC, located at the 9-1-1 Communications Center at 7800 N. Main St., will be used to manage emergency operations. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -25 • Communications available at this facility include: computers, radios, telephones, copier, fax machine and visual display equipment. Mobile Command Post • The Incident Command may request that the Mobile Command Post, operated by the Police Department or Baytown Fire Department, be deployed for use as an on-scene command post. The Baytown Police Department maintains a Police Mobile Command Post and the Baytown Fire Department operates the CIMA Mobile Command Post. Baytown FD also maintains a reserve Rehab Unit that can be used as an alternative mobile command post. • Communications capabilities of the Mobile Command Post include computers, wireless phones, radios, copier, tables, chairs, awning, portable generator, and outside lighting. Logistics If requirements exceed the capability of local emergency management resources, the Mayor or EMC will request support from nearby jurisdictions or state resources from the Disaster District or State Operations Center (SOC). Baytown OEM will develop, review, refine and maintain an inventory of all emergency management resources currently available and under the control of the primary and support agencies listed in this annex. These resource lists and inventories will be compliant with the resource typing standards outlined in the National Incident Management System (NIMS). X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION In order to establish a common operating picture throughout the city, the Baytown EOC requires information to be shared by all agencies involved in the incident response, whether in the field at the Incident Command Post (ICP) or staffing the Baytown EOC. Establishing a common operating picture and maintaining situational awareness are essential to effective incident management. The Baytown EOC will establish a Planning Section and Situation Unit Leader to lead information collection, analysis, and dissemination efforts during EOC activations. This may be supplemented by an Intelligence Officer during law enforcement sensitive matters or homeland security incidents. The Baytown EOC must provide the Policy Group / MAC Group and Incident Commander (IC) with as much information as possible so they may make educated decisions about incident response priorities and objectives. Command and the Policy Group requires information such as type of incident/disaster, population/communities affected, resources available, and any other relevant FOR OFFICIAL USE ONLY (FOUO) ESF 5 -26 incident information that would aid or should be consider in decision-making. Information is shared via the IAP Software or WebEOC so that all incident response personnel maintain situational awareness and information is used by intended recipients to take appropriate response actions. X. ANNEX DEVELOPMENT AND MAINTENANCE Development The EMC is responsible for the development and maintenance of this annex. The EMC is responsible for the development and maintenance of EOC Standard Operating Procedures (SOP). Maintenance This annex will be reviewed annually and updated in accordance with the schedule outlined in the Basic Plan and Emergency Planning SOG. XI. REFERENCES • TDEM, Local Emergency Management Planning Guide (TDEM-10), 2008. • TDEM, Emergency Management Annex (ESF 5), 2020. • FEMA, National Incident Management System (NIMS), Third Edition, 2017. • FEMA, Developing and Maintaining Emergency Operations Plans, (CPG 101), 2010. • FEMA, ICS Forms https://training.fema.gov/emiweb/is/icsresource/icsforms/ APPENDICES Appendix 1 ............................................................ Emergency Operations Center Tab A EOC Organizational Chart Tab B EOC Staff Roster and Strike Team Tab C EOC Activation/Deactivation Tab D EOC Operations Tab E EOC Activity Logs Tab F EOC SITREP Templates FOR OFFICIAL USE ONLY (FOUO) ESF 5 - 27 APPENDIX 1 – EMERGENCY OPERATIONS CENTER Organization and Staffing The general organization of the EOC during any level of activation for emergency operations is depicted in Tab A to this appendix. A sample EOC Staff Roster is provided in Tab B to this appendix. The Emergency Management Coordinator shall maintain and distribute a current EOC Staff Roster, including the names of EOC team members and contact information (office and home telephone numbers and pager numbers) for those individuals. Facilities Procedures for activation and deactivating the EOC and alternate EOC are provided in Tab C. EOC Operations General operating guidelines for the EOC are provided in Tab D. EOC Log The Basic Plan requires that the EOC maintain accurate logs recording response activities, including: • Activation and deactivation of the EOC. • Emergency notifications to other local governments and to state and federal agencies. • Significant changes in the emergency situation. • Major commitments of resources or requests for additional resources from external sources. • Issuance of protective action recommendations to the public. • Evacuations. • Casualties. • Containment or termination of an incident. The EOC Log, provided in Tab E shall be used to record this information and other pertinent information. FOR OFFICIAL USE ONLY (FOUO) ESF 5 - 28 Message Handling All messages sent by or received in the EOC will be recorded in the IAP Software Activity Log or standard ICS Activity Log. Outgoing messages will normally be prepared on an ICS Activity Log, which is also used to specify how the message should be sent and record the time of dispatch and message number. Typed messages may simply be attached to the form. Incoming verbal messages will be recorded on an ICS Activity Log or by the EOC Phone Bank message log books. For messages that require action, the form is used to assign responsibility for action to EOC staff members and to record the action taken. FOR OFFICIAL USE ONLY (FOUO) ESF 5 - 29 BAYTOWN EMERGENCY OPERATIONS CENTER ORGANIZATION CHART Incident Commander / Unified Command Operations Section Chief Fire Branch Police Branch Public Works Branch Public Health Branch Planning Section Chief Situation Unit Documentation Unit Demobilization Unit Resource Unit Logistics Section Chief Facilities Unit Food Unit Communications Unit Finance / Admin Section Chief Time Unit Compensation Unit Liaison Officer Public Information Officer Safety Officer Intelligence Officer FOR OFFICIAL USE ONLY (FOUO) ESF 5 -30 EOC STAFFING ROSTER AND STRIKE TEAM EOC STAFFING ROSTER The city employees that serve in an EOC position are divided into three EOC Incident Management Teams (EOC-IMTs). The Alpha Team serves as Day Shift (0700-1900), the Bravo Team serves as the Night Shift (1900-0700) and the Charlie Team acts as a back-up roster to fill positions as needed. A copy of the EOC Roster is kept on file with the Baytown Office of Emergency Management and reviewed on an annual basis. EOC STRIKE TEAM In a no-notice incident or other complex emergency, the EMC may request the activation of the EOC Strike Team to provide a quick staffing capability. The EOC Strike Team consists of City Departments that may be involved in almost any major disaster or incident. The EOC Strike Team includes the following City Departments: • Baytown Fire • Baytown Police • Baytown Public Works • Baytown Health • Baytown Public Affairs FOR OFFICIAL USE ONLY (FOUO) ESF 5 -31 EOC ACTIVATION/DEACTIVATION 1. General a. The Fire Chief, Police Chief, EMC, City Manager or Mayor may request that the EOC be activated. A decision to activate the EOC is typically made on the basis of staff recommendations. b. The EMC and staff may activate the EOC and will normally determine the level of EOC staffing required based upon the situation. c. The EMC is responsible for maintaining the EOC Staffing Roster and ensuring that appropriate EOC staff members are notified to report to the EOC in the event the facility is activated. d. The activities and procedures described here are further outlined and in accordance with the EOC Standard Operating Procedure (SOP). 2. Activation Checklist ✓ Action Determine level of EOC staffing required. Make notifications to the appropriate EOC staff and liaison personnel. Advise the City Dispatch Center that EOC is being activated. Test EOC telephones. Activate and test radios in communications room. (Qualified communications operator only) Activate EOC computer and printer; test e-mail function and Internet access. Check operation of EOC copier and ensure copier paper is available. Turn on the EOC monitors. Check status of supplies and forms in the EOC work area and replenish from storage cabinets. Test emergency generator. Secure EOC entrance and set out EOC sign-in roster. Ensure Conference Room is cleared out for work use. Determine requirements for food service. Set up and activate phone bank if necessary. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -32 3. Deactivation Checklist ✓ Action The EMC shall collect Activity Logs, the master file of incoming and outgoing messages, the EOC Sign-in Roster, and other specified materials and retain those for reference. Advise City Dispatch Center that EOC is being deactivated. Deactivate radios in communications room. Deactivate EOC computers and printer. Turn off EOC copier and replenish copier paper. Turn off the EOC monitors. Replenish working supplies and forms. Determine generator status. Arrange for cleaning of EOC and removal of trash. Reorder EOC food, water & food service supplies Notify other agencies, businesses, governments, & public of return to normal operations FOR OFFICIAL USE ONLY (FOUO) ESF 5 - 33 EOC OPERATIONS In accordance with the National Incident Management System (NIMS), The City of Baytown has developed and published an EOC Standard Operating Procedure (SOP) to provide guidance to City employees assigned to staff the EOC. This manual is intended to assist in implementing an Incident Command System (ICS) structure and process to manage special events and responses to emergencies. The EOC SOP and EOC Position Specific Taskbooks contain an overview of ICS, Position Descriptions, specific explanations, ICS Forms, and typical Command and General Staff Assignments. Baytown EOC’s operation is based upon the concept of an overall command structure of multiple incidents and/or locations. The EOC will support incident command posts in ordinary (FEMA Type V) emergency incidents but will function as command, control, communications and coordination between the field command posts and the County and State EOCs in FEMA Type IV or greater incidents. Due to the amount of material contained within and the fact that changes are made to the EOC SOP and Taskbooks periodically, it was not included in its entirety within this annex. Please reference the Baytown EOC SOP for more specific details. Copies are provided to each Officer and Section Chief, positioned in each Section in the EOC and can be found on the Baytown EOC R:Drive and printed as needed. FOR OFFICIAL USE ONLY (FOUO) ESF 5 -34 EOC ACITIVTY LOGS Daily ICS-214 Unit Activity Log – Modified 1. Incident Name: 2. Operational Period: Date From: Date To: Time From: Time To: 3. Name: 4. ICS Position/Job Function: 5. Home Agency (and Unit): 6. Resources Assigned: (Team Members) Name ICS Position/Job Function Regular Hours Overtime Hours 7. Activity Log: Start-Stop Time Location/Address Activities / Tasks Vehicle or equipment used: Unit or I.D. # ____________ Miles driven ___________ AND hours used ___________ Vehicle operator name: Vehicle type or specification Government vehicle: □ Rented vehicle □ Personal vehicle □ 8. Prepared by: Name: Position/Title: Signature: Date: FOR OFFICIAL USE ONLY (FOUO) ESF 5 -35 IAP Software Activity Log FOR OFFICIAL USE ONLY (FOUO) ESF 5 -36 EOC SITREP TEMPLATES The Planning Section Chief will establish the frequency of situation reports (SITREP) depending on the complexity of the incident. A typical SITREP schedule is 0700, 1300, and 1900. Each Section, Division, Group, and Unit operating in the EOC will be required to submit a SITREP. City Departments not represented in the EOC may be required to submit SITREPs on the activities of essential personnel performed during the incident. SITREPs are to be submitted to the Planning Section Chief or Situation Unit Leader in the EOC. SITREPs will request at a minimum a status update on incident conditions, expected and completed activities, and resource needs. WebEOC Situation Report Board Personnel assigned to the EOC are encouraged to submit Situation Report (SITREP) updates to the PSC or SITUL using WebEOC. However, SITREPS are also accepted via email at OEM@baytown.org. 1. Login to WebEOC at https://houston.webeocasp.com/ 2. Select position. (Operations, Planning, Logistics, Finance) 3. Select “Baytown Situation Report” Board from drop-down menu on left hand side. 4. Click “Create New Entry” button on top right hand side. 5. Complete Form by answering Impacts, Unmet Needs, and Other Issues. 6. Click “Save” to submit. SITREP Template The PSC and SITUL will use a standardized template to generate a SITREP based on the information provided by EOC Staff, City Departments, and trusted partners. At times, abbreviated SITREPs may be used and sent via in-text email. FOR OFFICIAL USE ONLY (FOUO) CITY OF BAYTOWN HAZARDOUS MATERIALS AND OIL SPILL RESPONSE ANNEX Emergency Support Function 10 BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT OCTOBER 2024 FOR OFFICIAL USE ONLY (FOUO) ESF 10-i RECORD OF CHANGES CHANGE # DATE OF CHANGE DESCRIPTION CHANGED BY FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 1 HAZARDOUS MATERIAL AND OIL SPILL RESPONSE ANNEX (ESF 10) Primary Agency: Baytown Fire Department Support Agencies: Greater Baytown Area Local Emergency Planning Committee (LEPC), Channel Industries Mutual Aid (CIMA), East Harris County Manufacturer’s Association (EHCMA), and the Mutual Aid Mont Belvieu (MAMB). I. AUTHORITY Federal • Public Law 96-510, Comprehensive Environmental Response Compensation and Liability Act of 1980. • Public Law 99-499, Emergency Planning and Community Right to Know Act of 1986. • 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response. • 40 CFR 68, Clean Air Act. • 40 CFR 261, Resource Conservation and Recovery Act State • Texas Health and Safety Code, Chapter 502, Texas Hazard Communication Act. • Texas Health and Safety Code, Chapter 505, Manufacturing Facility Community Right-to-Know Act. • Texas Health & Safety Code, Chapter 506,Public Employer Community Right- to-Know Act. • Texas Health and Safety Code, Chapter 507, Non-manufacturing Facilities Community Right-to-Know Act. Local • See Basic Plan, Section I. • Baytown City Ordinance Chapter 62, No. 671, Article II. Oil and Gas • Baytown City Ordinance Chapter 34, No. 7839, Article V. Hazardous Substances, Liquids and Gas Pipelines FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 2 II. PURPOSE This annex establishes the policies and procedures under which the City of Baytown will operate in the event of a hazardous material incident or oil spill. It defines the roles, responsibilities and organizational relationships of government agencies and private entities in responding to and recovering from an oil spill or incident involving the transport, use, storage, or processing of hazardous material. III. EXPLANATION OF TERMS Acronyms AHJ Authority Having Jurisdiction CAA Clean Air Act CERCLA Comprehensive Environmental Response, Compensation, and Liability Act of 1980 CHEMTREC Chemical Transportation Emergency Center CIMA Channel Industries Mutual Aid DPS Department of Public Safety DSHS Department of State Health Services ECOM East Harris County Communications Center EHCMA East Harris County Manufacturer’s Association EHS Extremely Hazardous Substances EMC Emergency Management Coordinator EPCRA Emergency Planning, Community Right-to-Know Act of 1986 ERG Emergency Response Guide (U.S. Department of Transportation) GLO General Land Office HC Hazardous chemicals HS Hazardous substances HMRT Hazardous Material Response Team ICS Incident Command System ICP Incident Command Post LEPC Local Emergency Planning Committee NIMS National Incident Management System NRC National Response Center NRF National Response Framework MAMB Mutual Aid of Mont Belvieu OSC On-Scene Coordinator OSHA Occupational Safety and Health Administration PPE Personal Protective Equipment RCRA Resource Conservation and Recovery Act RMP Risk Management Plan RRC Railroad Commission RRT Regional Response Team SARA III Superfund Amendments and Reauthorization Act of 1986, Title III (Also known as EPCRA) FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 3 SDS Safety Data Sheet SERC State Emergency Response Commission SERT State Emergency Response Team SOC State Operation Center SONS Spill of National Significance SOP Standard operating Procedures TCRA Texas Community Right to Know Act(s) TCEQ Texas Commission on Environmental Quality TDEM Texas Division of Emergency Management TxDOT Texas Department of Transportation Definitions Accident site: The location of an unexpected occurrence, failure, or loss, either at a regulated facility or along a transport route, resulting in a release of listed chemicals. Acute exposure: Exposures, of a short duration, to a chemical substance that will result in adverse physical symptoms. Acutely toxic chemicals: Chemicals which can cause both severe short term and long term health effects after a single, brief exposure of short duration. These chemicals can cause damage to living tissue, impairment of the central nervous system and severe illness. In extreme cases, death can occur when ingested, inhaled, or absorbed through the skin. CHEMTREC: The Chemical Transportation Emergency Center (CHEMTREC) is a centralized toll-free telephone service providing advice on the nature of chemicals and steps to be taken in handling the early stages of transportation emergencies where hazardous chemicals are involved. Upon request, CHEMTREC may contact the shipper, National Response Center, and manufacturer of hazardous materials involved in the incident for additional, detailed information and appropriate follow-up action, including on-scene assistance when feasible. Cold Zone: The area outside the Warm Zone (contamination reduction area) that is free from contaminants. Commodity Flow Study: identifies the types and amounts of hazardous materials transported into, out of, within, and through a specified geographic area Community Planning Requirements: In 1986, Congress passed EPCRA as Title III of the Superfund Amendments and Reauthorization Act (SARA). Congress enacted this law to help local communities protect public health and safety and the environment from chemical hazards. The Greater Baytown Area Local Emergency Planning Committee (LEPC) is the focal point for Title III activities within the city. According to Federal and State law, each LEPC must develop an emergency plan, collect and store information provided by hazardous materials facilities, and make certain information available to the public. The Baytown Fire Department, Emergency FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 4 Management Division is the City’s representative to the LEPC and, on its behalf, collects hazardous materials facility data. Extremely Hazardous Substances (EHS): Substances designated as such by the EPA pursuant to the Emergency Planning and Community Right-to-Know Act (EPCRA). EHS inventories above certain threshold quantities must be reported annually to the SERC, LEPCs, and local fire departments pursuant to Section 312 of EPCRA and Texas community right-to-know acts (TCRAs). EHS releases which exceed certain quantities must be reported to the National Response Center, the SERC, and local agencies pursuant to Section 304 of EPCRA and state regulations. The roughly 360 EHSs, and pertinent reporting quantities, are listed in 40 CFR 355. Facility Planning Requirements: EPCRA establishes requirements for federal, state, local governments, and industry regarding emergency planning and reporting for hazardous materials. EPCRA requirements are designed to expand public awareness regarding the quantities and types of hazardous materials at individual facilities, their uses, and releases into the environment. Tier II facilities have specific reporting requirements to both state and local governments. Tier II Facilities submit Tier II reports to the State Emergency Response Commission via the TCEQ STEER system. Tier II Facilities submit Tier II reports at the local level to the Baytown Fire Department and the Greater Baytown Area Local Emergency Planning Committee and/or Chambers County LEPC. The City of Baytown maintains a database of Tier II facilities. Hazard: The chance that injury or harm will occur to persons, plants, animals or property. Hazard analysis: Use of a model or methodology to estimate the movement of hazardous materials at a concentration level of concern from an accident site at fixed facility, or on a transportation route to the surrounding area, in order to determine which portions of a community may be affected by a release of such materials. Hazardous chemicals (HC): Chemicals, chemical mixtures, and other chemical products determined by US Occupational Health and Safety Administration (OSHA) regulations to pose a physical or health hazard. No specific list of chemicals exists, but the existence of a Safety Data Sheet (SDS) for a product indicates it is a hazardous chemical. Facilities that maintain more than 10,000 pounds of a HC at any time are required to report inventories of such chemicals annually to the SERC in accordance with TCRAs. Hazardous material (HAZMAT): A substance in a quantity or form posing an unreasonable risk to health, safety and/or property when manufactured, stored, or transported in commerce. A substance which by its nature, containment, and reactivity has the capability for inflicting harm during an accidental occurrence, characterized as being toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer and thereby posing a threat to health and the environment when improperly managed. Includes EHSs, HSs, HCs, toxic substances, certain infectious FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 5 agents, radiological materials, and other related materials such as oil, used oil, petroleum products, and industrial solid waste substances. Hazardous substance (HS): Substances designated as such by the EPA pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). Facilities, which have more than 10,000 pounds of any HS at any time, are required to report inventories of such substances annually to the SERC in accordance with TCRAs. HS releases above certain levels must be reported to the National Response Center, the SERC, and local agencies pursuant to the CERCLA, Section 304 of EPCRA, and state regulations. The roughly 720 HS and pertinent reporting quantities are listed in 40 CFR 302.4. Hot Zone: The area surrounding a particular incident site where contamination does or may occur. All unauthorized personnel may be prohibited from entering this zone. Incident Commander: The IC is responsible for all aspects of the incident and sets priorities and incident objectives. The IC is designated by the responsible party or authority having jurisdiction. The HAZMAT Team Coordinator may serve as the IC during HAZMAT incidents. The IC is responsible for on-site strategic decision and actions throughout the response phase. Maintains close liaison with the appropriate government agencies to obtain support and provide progress reports on each phase of the emergency response. Must be trained to a minimum of operations level and completed training up through and including ICS-400 in the Incident Command System. Incident Command System: A standardized on-scene emergency management system specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. ICS is used for all emergency responses and is applicable to small, as well as, large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, or organized field-level incident management. ICS is required to be used for command of any/all hazardous materials incidents and accidents (CFR 1910.120). National Response Center (NRC): Interagency organization, operated by the US Coast Guard, that receives reports when reportable quantities of dangerous goods and hazardous substances are spilled. After receiving notification of an incident, the NRC will immediately notify appropriate federal response agencies, which may activate the Regional Response Team or the National Response Team. National Incident Management System (NIMS): The system mandated by HSPD-5 that provides a consistent nationwide approach for Federal, State, local, and tribal governments; the private sector; and non-governmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 6 domestic incidents, regardless of cause, size, or complexity, the NIMS includes a core set of concepts, principles, and terminology. On-scene: The total area that may be impacted by the effects of a hazardous material incident. The on-scene area is divided into mutually exclusive on-site and off-site areas. On-Scene Coordinator: An On-Scene Coordinator (OSC) is the primary representative from an authority having jurisdiction (AHJ) who makes key decisions regarding oil and HAZMAT response actions. OSCs can represent the Federal, State, or local jurisdictions. These individuals are physically located on-scene at the incident site. The Fire Chief or BFD HAZMAT Team Coordinator may serve as the Local OSC. Plume: A vapor cloud formation that has shape and buoyancy. The cloud may be colorless, tasteless, odorless, and may not be visible to the human eye. Public Exposure Guidelines: Public exposure guidelines are intended to predict how members of the general public would be affected (that is, the severity of the hazard) if they are exposed to a particular hazardous chemical in an emergency response situation. The most common public exposure guidelines are: AEGLs (Acute Exposure Guideline Levels), ERPGs (Emergency Response Planning Guidelines), and TEELs (Temporary Emergency Exposure Limits). The Protective Action Criteria (PAC) dataset combines all three common public exposure guidelines and implements a hierarchy-based system. AEGLs are used preferentially, followed by ERPGs, and then TEELs. The Immediately Dangerous to Life and Health (IDLH) limits, which is a workplace exposure limit, are used when no public exposure guidelines are defined for a given chemical. Regulated Facility: A plant site where handling/transfer, processing, and/or storage of chemicals is performed. For the purposes of this annex, regulated facilities (1) produce, use, or store EHSs in quantities which exceed threshold planning quantities or (2) hold one or more HCs in a quantity greater than 10,000 pounds at any time. Facilities that meet either criterion must annually report their inventories of such materials to the SERC, local LEPCs, and the local fire department in accordance with TCRAs. Reportable Quantity: The minimum quantity of hazardous material released, discharged, or spilled that must be reported to federal state and/or local authorities pursuant to statutes and regulations. Response: The efforts to minimize the hazards created by an emergency by protecting the people, environment, and property and returning the scene to normal pre-emergency conditions. Risk Management Plan (RMP): Pursuant to section 112r of the CAA, facilities that produce, process, distribute or store 140 toxic and flammable substances are required to have a RMP that includes a hazard assessment, accident prevention program, and emergency response program. A summary of the RMP must be FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 7 submitted electronically to the EPA; it can be accessed electronically by local governments and the public. Spill of National Significance (SONS): A spill or discharge oil or hazardous material as defined by the National Oil and Hazardous Substance Contingency Plan (NCP) that occurs either in an inland zone or a coastal zone that requires a response effort so complex that it requires extraordinary coordination of Federal, State, local, and other resources to contain or clean up. Authority to declare a SONS in an inland zone is granted to the EPA Administrator. For discharges in a coastal zone the United States Coast Guard Commandant may declare a SONS. The Department of Homeland Security may classify a SONS as an incident of national significance. Toxic Substances: Substances believed to produce long-term adverse health effects. Facilities which manufacture or process more than 25,000 pounds of any designated toxic substance or use more than 10,000 pounds of such substance during a year are required to report amounts released into the environment annually to the SERC and the EPA. This list of toxic substances covered is contained in 40 CFR 372. Velocity EHS: Provides emergency response organizations with a 24-hour phone response for chemical emergencies. VelocityEHS is a private company listed in the Emergency Response Guidebook. Vulnerable Facilities: Facilities which may be of particular concern during an HAZMAT incident because they: • Are institutions with populations that are particularly vulnerable or could require substantial assistance during an evacuation (schools, hospitals, nursing homes, assisted living facilities, day care centers, jails), • Are Community Lifelines and Critical Infrastructure (power infrastructure, water and wastewater facilities, the first response agencies, and government facilities), or • Include large concentrations of people (shopping centers and community/ recreation centers) Warm Zone: An area over which the airborne concentration of a chemical involved in an incident could reach a concentration that may cause serious health effects to anyone exposed to the substance for a short period of time. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 8 IV. SITUATION AND ASSUMPTIONS Situation There are approximately over 100 Tier II reporting facilities in the greater Baytown area, of which over 50 facilities store or utilize Extremely Hazardous Substances (EHS). • There is a high number and wide geographic distribution of regulated facilities throughout Baytown and hazardous materials are commonly used, transported, and produced in the local area; hence, HAZMAT incidents may occur anywhere within the greater Baytown area, and can involve several types of hazardous materials. • The City of Baytown has the lead in the initial response to a HAZMAT incident that occurs within its jurisdiction. HAZMAT response resources are listed in Logistics and Resource Management Annex (ESF 7). • The City’s HAZMAT incident response capability may be summarized as: Regional HAZMAT Response Capabilities, including initial response, assessment, establishment of hot, warm, and cold zones, rescue, identification, spill control, leak control, and mass decontamination. • The City of Baytown has an established FEMA Type I Regional Hazardous Materials Response Team. Existing mutual aid agreements with Harris County, City of Houston, Channel Industries Mutual Aid (CIMA) and Mutual Aid Mont Belvieu (MAMB) supplement local capabilities. • Although radiological materials are considered hazardous materials in most classification schemes, detailed planning for incidents involving these materials are covered in the Radiological Incident Annex. • Vulnerable facilities potentially at risk from a HAZMAT release are identified in Appendix 5. • Regulated facilities that may create a HAZMAT risk in the local area are identified in Appendix 6. • HAZMAT transportation routes that may pose a threat to the local area are identified in Appendix 7. • Evacuation routes from risk areas surrounding regulated facilities are described in Appendix 8. Pursuant to the EPCRA, the Baytown Fire Chief has the authority to request and receive information from regulated facilities on hazardous material FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 9 inventories and locations for planning purposes and may conduct an on-site inspection of such facilities. • If the City is unable to cope with an emergency with its own resources and those available through mutual aid, the State may provide assistance. When requested by the State, assistance may also be provided by federal agencies. • The Greater Baytown Area Local Emergency Planning Committee is responsible for aiding the City of Baytown in hazardous materials planning. • Emergency worker protection standards provide that personnel may not participate in the response to a HAZMAT incident unless they have been properly trained and are equipped with appropriate personal protective equipment (PPE). See Appendix 3. Assumptions • The City of Baytown and the Greater Baytown Area LEPC encourage community-wide planning for hazardous materials. • An accidental release of HAZMAT could pose a threat to the local population or environment. A hazardous materials incident may be caused by or occur during another emergency, such as flooding, a major fire, or a tornado. • A major transportation HAZMAT incident may require the evacuation of residents at any location within the city. • Regulated facilities will report HAZMAT inventories to Baytown Fire Department and the LEPC annually (Tier II Reports). • In the event of a HAZMAT incident, regulated facilities and transportation companies will promptly notify us of the incident and make recommendations to local emergency responders for containing the release and protecting the public. • In the event of a HAZMAT incident, the City will determine appropriate protective action recommendations for the public, disseminate such recommendations, and implement them. • The length of time available to determine the scope and magnitude of a HAZMAT incident will impact protective action recommendations. • During the course of an incident, wind shifts and other changes in weather conditions may necessitate changes in protective action recommendations. • If an evacuation is recommended because of an emergency, typically 80 percent of the population in affected area will relocate voluntarily when advised FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 10 to do so by local authorities. Some residents will leave by routes other than those designated by emergency personnel as evacuation routes. Some residents of unaffected areas may also evacuate spontaneously. People who evacuate may require shelter in a mass care facility. • Hazardous materials entering water or sewer systems may necessitate the shutdown of those systems. • The Greater Baytown Area Local Emergency Planning Committee (LEPC) will assist the City in preparing and reviewing hazardous material response plans and procedures. V. CONCEPT OF OPERATIONS Mitigation Hazardous materials mitigation is undertaken to reduce/prevent a threat to lives and property during a HAZMAT incident. The City of Baytown hazardous materials prevention activities include: The Baytown Fire Department has performed a chemical hazard analysis to identify the types and quantities of hazardous materials present in the community at fixed sites or on transportation routes, potential release situations, and possible impact on the local population. BFD receives and maintains data on the HAZMAT inventories at local regulated facilities for use in emergency planning. Regulated facilities are identified in Appendix 6 to this annex. BFD identified local HAZMAT transportation routes; these are depicted in Appendix 7 to this annex. The City has established approved routes for hazardous cargo, depicted in Appendix 7. BFD performs periodic inspection of facilities that produce, use, or store hazardous materials. The City of Baytown Planning and Development Services (PDS) Department monitors land use/zoning to ensure local officials are made aware of plans to build or expand facilities that make, use, or store hazardous materials so the potential impact of such facilities can be assessed and minimized. BFD/OEM performs oil and gas well site permit and Consolidated Oil and Gas Drilling Site Emergency Plan reviews as required in Chapter 62 of the Code of Ordinances. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 11 Preparedness To enhance the preparedness of its emergency responders and the public, the City of Baytown and Greater Baytown Area LEPC conducts the following public information and outreach programs: Developed and conducted public education programs on chemical hazards and related protective actions. • The BFD, OEM and Greater Baytown Area LEPC provide outreach presentations on hazardous materials and chemical preparedness at various local activities and events throughout the year. • The BFD, OEM and Greater Baytown Area LEPC sponsors and funds the printing and publication of public information and educational materials for the general public. • The BFD, OEM and Greater Baytown Area LEPC host websites with hazardous material and chemical preparedness information posted for the general public. • The Greater Baytown Area LEPC has a Shelter-In-Place awareness and education video posted online in both English and Spanish. This video is aired on the City of Baytown’s local government access Cable TV station on Channel 16. • The City of Baytown posts public information and educational materials regarding hazardous materials and chemical preparedness on city social media for the general public. • The Greater Baytown Area LEPC maintains a standing Public Education and Information Committee to coordinate community outreach and engagement. Trained emergency personnel to level commensurate with HAZMAT response duties and provided appropriate personal protective equipment. This includes the BFD Regional Hazardous Material Response Team (HMRT) and industrial fire service agencies. See Appendix 3. Identified emergency response resources for HAZMAT incidents. See Logistics and Resource Management Annex (ESF 7). Developed standard operating procedures for HAZMAT response and recovery. Obtained HAZMAT release modeling software program and trained personnel in its use. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 12 Met periodically with regulated facilities and known HAZMAT transporters to ensure that company and local emergency plans are coordinated to the extent possible and that emergency contact information is kept up-to-date. CIMA Inspections require its members to have adequate resources to assist with incidents where a request for CIMA assistance has been issued. Government members are required to maintain a Fire Department/Emergency Medical Service, adopt and utilize NIMS and ICS, maintain a written emergency response plan, maintain internal communications, comply with training requirements, comply with participation requirements, and contribute resources for mutual aid. Random inspection occurs every three years for members. Response Incident Classification. To facilitate the proper incident response, NFPA 472 recommends the use of a three- level incident classification system to represent the severity of the incident. The incident level will be initially classified by the first responder on the scene and updated by the Incident Commander as required. HAZMAT Incident Level 1 An incident involving hazardous materials that can be contained, extinguished, and/or abated using resources immediately available to the public sector responders having jurisdiction. Level 1 incidents present little risk to the environment and/or to public health with containment and cleanup. HAZMAT Incident Level 2 An incident involving hazardous materials that is beyond the capabilities of the first responders on the scene and could be beyond the capabilities of the public sector responders having jurisdiction. Level 2 incidents might require the services of a state or regional response team or other state or federal assistance. This level can pose immediate and long-term risk to the environment and public health. HAZMAT Incident Level 3 An incident involving hazardous materials that is beyond the capabilities of a single state or regional response team and requires additional assistance. Level 3 incidents can require resources from state and federal agencies and private industry. These incidents generally pose extreme, immediate, and/or long-term risk to the environment and public health. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 13 Initial Reporting o It is anticipated that a resident who discovers a hazardous material incident will immediately notify the City through the 9-1-1 system and provide some information on the incident. o Any City employee discovering an incident involving the potential or actual release of hazardous material should immediately notify the Baytown 911 Communications Center and provide as much of the information required for the Hazardous Materials Incident Report in Appendix 2 as possible. o Operators of regulated facilities and HAZMAT transportation systems are required by law to report certain types of HAZMAT releases. For HAZMAT incidents occurring at regulated facilities, a facility representative at a regulated site is expected to immediately notify the Baytown 911 Communications Center and provide information for a Hazardous Materials Incident Report; see Appendix 2. Notification and reporting can be sent via the EMERGE E-Notify System and CAER application. Notification Upon receiving a Hazardous Materials Incident report, the Baytown 911 Communications Center, will initiate responder notifications commensurate with the appropriate determinant codes: Alpha, Bravo, Charlie, or Delta. Determinant Codes do not indicate the incident level classification, but rather how many responders will be assigned, what capability levels are needed, and how rapidly resources are needed. The following Determinant Codes are used by the Baytown 911 Communications Center to dispatch the Baytown Fire Department. Determinant Code Sub- Determinant Determinant Descriptor Delta 1 Uncontained in/near Other Waterway 2 Uncontained HAZMAT 3 Coastal Water 4 Inland Water 5 Oceanic Water 6 Sewer/Drain Charlie 1 Contained HAZMAT 2 Contained in/near other waterway Bravo 1 Small spill (≤ 5 gallons/20 liters) Alpha 1 Abandoned Waste FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 14 Suffix Suffix Descriptor D Drug lab S Chemical suicide V Single sick/injured person W Multiple sick/injured persons X Mass Casualty Injury (MCI) Level 1 Y Mass Casualty Injury (MCI) Level 2 Z Mass Casualty Injury (MCI) Level 3 Response Activities • The first firefighter or law enforcement officer on the scene should initiate the Incident Command System (ICS), establish an Incident Command Post (ICP), and begin taking the actions listed in the General HAZMAT Response Checklist in Appendix 1. If the situation requires immediate action to isolate the site and evacuate nearby residents, the first officer on the scene should advise the Baytown 911 Communications Center and begin such actions. • As other responders arrive, the senior firefighter will generally assume the role of IC for HAZMAT emergencies and continue taking the actions listed in the General HAZMAT Response Checklist. • The EOC may be partially activated for a Hazmat Level I Incident and will escalate EOC activation levels and staffing requirements for a HAZMAT Level II and Level III incident. • EOC-ICS Interface response to HAZMAT Incident Levels HAZMAT Level 1 and Level 2 o The Incident Commander and the EOC shall agree on and implement an appropriate division of responsibilities for the actions listed in the General HAZMAT Response Checklist. o Ensure regular communication between the Incident Commander and the EOC regarding checklist actions is to ensure that critical actions are not inadvertently omitted. HAZMAT Level 3 Response o The Incident Commander shall ensure that a rapid, orderly transition of Command from the ICP to the EOC is completed. The EOC shall become the Command Center in an Incident Complex structure. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 15 Determining Affected Areas and Protective Actions The IC shall estimate areas and population affected by a HAZMAT release, and may be assisted by the EOC in that process. Aids for determining the size of the area affected may include: o The Emergency Response Guidebook o Computerized release modeling [using PEAC Software or CAMEO/ALOHA] o Assistance by the responsible party o Assistance by expert sources such as CHEMTREC or CHEM-TEL o Assistance by state and federal agencies • NOAA NWS HYSPLIT Plume modeling • FEMA Interagency Modeling and Atmospheric Assessment Center • EPA Airborne Spectral Photometric Environmental Collection Technology (ASPECT) aircraft and the Trace Atmosphere Gas Analyzer (TAGA) self-contained mobile laboratory. The IC shall determine required protective actions for response personnel and the public, and may be aided in determining protective actions for the public by the EOC. See Appendix 3 for emergency responder safety considerations. See Appendix 4 for public protective action information. The IC will instruct the BFD HAZMAT Team, regulated facility or responsible party to conduct environmental monitoring and detections to determine the extent of contamination. Environmental monitoring and sampling includes analysis of contaminated media such as air, water, soils, sediments, debris, buildings, and structures. The sampling and environmental monitoring will be used to determine the appropriate Public Exposure Guideline and protective measures such as evacuation and Shelter-In-Place. The IC will typically provide warning to and implement protective actions for the public in the immediate vicinity of the incident site. The EOC will normally oversee dissemination of warning and implementation of protective actions for the public beyond the immediate incident site and related activities such as traffic control and activation of shelters. Sample public warning and protective action messages are provided in Warning and Alert Support Annex. Additional information on public information is provided in Emergency Public Information Annex (ESF 15). Release Containment The responsibility for selecting and implementing appropriate measures to contain and stabilize the release of hazardous materials is assigned to the IC, who may obtain FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 16 advice from the responsible party, state and federal agencies, and appropriate technical experts. Containment methods may include construction or use of berms, dikes, trenches, booms and other deployable barriers, stream diversion, drain installation, catch basins, patching or plugging leaking containers, reorientation of containers, freeing of valves, or repackaging. Recovery When the initial response to an incident has ended, further effort may be required to control access to areas, which are still contaminated, clean up and dispose of spilled materials, decontaminate and restore areas, which have been affected, and recover response costs from the responsible party. The recovery process may continue for an extended period. Environmental cleanup efforts may include but are not limited to: • Collection of orphaned oil and hazardous materials containers. • Collection of household hazardous waste. • Removal of contaminated soil. • Decontamination of buildings and structures. • Disposition of animal carcasses contaminated by oil and hazardous materials. • Actions to protect natural resources and waterways. • Storage, treatment, and disposal of HAZMAT debris. • Monitoring debris disposal. The spiller is, by law, responsible for all environmental cleanup and waste disposition activities. All recovery activities will be conducted by contractors, paid for by the responsible party, and overseen by state and federal authorities. Methods of cleanup may include excavating, pumping and treating, dredging, skimming, dispersion, vacuuming, and biological remediation. Dilution is prohibited as a substitute for treatment. The Fire Chief or designee will oversee recovery and remediation efforts and serve as the Fire Department point of contact with the responsible party, cleanup contractors, and state and federal agencies. For major incidents, it may be desirable to designate a Cleanup and Disposal team consisting of representatives of the responsible party, state regulators, Fire, Public Works and Engineering, Health departments to manage the environmental cleanup and waste disposition activities. The BFD Community Risk Reduction Division (Fire Marshals) or County Fire Marshal’s Office and appropriate state and federal regulatory and investigative agencies may be required to conduct an accident and/or criminal investigation of a hazardous material incident and require cooperation from the responsible party and response agencies. The Emergency Management Coordinator should: FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 17 • Coordinate with the Incident Commander (IC), Baytown Fire Department, and the Baytown Police Department to ensure access controls are in place for contaminated areas that cannot be cleaned up immediately. • Ensure documentation and cost data relating to the incident response is preserved and maintain a list of such records which indicates their locations to facilitate claims against the responsible party and/or reimbursement by the state or federal government. • Coordinate with appropriate city departments to review plans for cleanup and restoration proposed by the responsible party or state or federal agencies and then monitors their implementation. • Monitor the removal and disposition of hazardous materials, contaminated soil and water, and contaminated clothing. • Review proposed mitigation programs and monitor their implementation. VI. ORGANIZATION AND TASK ASSIGNMENTS General The City of Baytown’s normal emergency organization, described in the Basic Plan, will be employed to respond to and recover from incidents involving hazardous materials or oil spills. The emergency organization will utilize the National Incident Management System (NIMS) principles and Incident Command System (ICS) structure. Effective response to a HAZMAT incident or oil spill may also require response assistance from the company responsible for the spill and, in some situations, by state and federal agencies with responsibilities for HAZMAT spills. Technical assistance for a HAZMAT incident may be provided by the facility, by industry, or by state and federal agencies. Task Assignments City Department / Position Responsibilities Emergency Management Coordinator • Serve as the Community Emergency Coordinator for HAZMAT issues, as required by EPCRA. • Coordinate with the emergency coordinators of regulated facilities and vulnerable facilities to maintain the list of regulated facilities in FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 18 Appendix 6 and the list of vulnerable facilities in Appendix 5. • Maintain an accurate and up-to-date HAZMAT emergency contact roster that provides 24- hour contact information for regulated facilities, local HAZMAT transportation companies, vulnerable facilities, state and federal HAZMAT response agencies, and technical assistance organizations such as CHEMTREC. Disseminate this roster to local emergency responders. • Ensure each regulated facility and local HAZMAT transportation company is notified of the telephone number to be used to report HAZMAT incidents to local authorities. • Coordinate with the Incident Commander and based upon the incident classification and recommendations of the Incident Commander, initiate activation of the EOC through Dispatch. If the EOC is activated, HAZMAT Level 1 or 2 • Coordinate a specific division of responsibility between the Incident Commander and EOC for the tasks outlined in the General HAZMAT Response Checklist. In general, the ICP should handle immediate response tasks and the EOC support tasks that which require extensive planning or coordination. • Provide support requested by the Incident Commander. For HAZMAT Level 2 and 3 incidents • ensure elected officials and the City attorney are notified of the incident and the circumstances causing or surrounding it. If the EOC is activated, HAZMAT Level 3 • Coordinate with the Incident Commander to ensure a rapid, effective relocation or transfer of command to the EOC. The EOC will serve as the Incident Command Post and central coordinating point. Fire Department • Carry out the general fire service responsibilities outlined in Firefighting Annex (ESF 4). • Normally provide the Incident Commander or FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 19 Local On-Scene Coordinator for a hazardous materials response operation. • Designate a HAZMAT Coordinator and HAZMAT Shift Leaders to manage and maintain the BFD Regional HMRT. • Deploy the BFD HMRT and apparatus to HAZMAT incidents. • Coordinate the review of regulated facility emergency plans by local officials. • Provide medical treatment for casualties and decontamination. • Transport casualties requiring further treatment to medical facilities. • Conduct environmental monitoring to determine appropriate Public Exposure Guidelines and to assess need for protective measures such as evacuation and Shelter- In-Place. Incident Commander / Unified Command • Establish an Incident Command Post or Unified Command. • Coordinate with Local On-Scene Coordinator, State On-Scene Coordinator and Federal On- Scene Coordinator, depending on complexity of incident. • Determine and communicate the incident classification to local officials. • Take immediate steps to identify the hazard and communicate that information to Dispatch, who should disseminate it to emergency responders. • Determine a safe route into the incident site and advise Dispatch, who should relay that information to all emergency responders. • Establish the HAZMAT incident functional areas (Hot Zone, Warm Zone, Cold Zone) and staging area. • Initiate appropriate action to control and eliminate the hazard in accordance with SOPs. • If the EOC is not activated, ensure that the tasks outlined in the General HAZMAT Response Checklist in Appendix 1 are accomplished. • If the EOC is activated for a Level II or I incident, coordinate a division of responsibility between the ICP and EOC for the tasks outlined in the General HAZMAT FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 20 Response Checklist. When the EOC is activated for a Level III, the Incident Commander will coordinate with the Emergency Management Coordinator to ensure a rapid, effective relocation or transfer of command to the EOC. The EOC will be the Baytown Command Center. Law Enforcement • Maintain a radio-equipped officer at the ICP until released by the Incident Commander. • Evacuate residents when requested by the Incident Commander and keep the EOC informed about the progress. Request assistance from the fire department, as necessary. • Control access to the immediate incident site for safety and limit entry to authorized personnel only. The Incident Commander will determine the size and configuration of the cordon. • Entry of emergency personnel into the incident area should be expedited. The • Incident Commander will provide information on safe routes. • (2) Persons without a valid reason for entry into the area, and who insist on right of entry, will be referred to the command post or ranking law enforcement officer on duty for determination of status and/or legal action. • Perform traffic control in and around the incident site and along evacuation routes. • Provide access control to evacuated areas to prevent theft. • Provide assistance in determining the number and identity of casualties. • Coordinate with other law enforcement agencies involved with the HAZMAT incident. Baytown Public Works and Engineering Department • Provide heavy equipment, operators, support and materials for spill containment. • Provide barricades to isolate the incident site. • Cooperate with law enforcement to detour traffic around the incident site. • Take precautionary actions to prevent damage to water or sewer systems. • If a HAZMAT incident impacts water or sewer systems, check systems for damage and FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 21 restore service. • Where appropriate, provide inputs for protective actions for the public relating to water and sewer systems. Regulated Facilities/ HAZMAT Transportation Companies • Provide current emergency contact numbers to local authorities. • Upon request, provide planning support for accidental release contingency planning by local emergency responders. • In the event of a HAZMAT incident: • Make timely notification of the incident to local officials and other agencies as required by state and federal law. The Emerge E- Notify System is used to notify local jurisdictions and the CAER line is used to notify the general public. • Provide accident assessment information to local emergency responders. • Make recommendations to local responders for containing the release and protecting the public. • Carry out emergency response as outlined in company or facility emergency plans to minimize the consequences of a release. • Assist local responders as outlined in mutual aid agreements. • Provide follow-up status reports on an incident until it is resolved. Clean up or arrange for the cleanup of HAZMAT spills for which the company is responsible. • Regulated facilities are also required to: • Report HAZMAT inventories to the SERC, LEPC, and Baytown Fire Department as required by federal and state statutes and regulations (Tier II Reports). The Greater Baytown Area LEPC and BFD prefer electronic files (XML) for Tier II reports for planning purposes. • Provide SDSs for hazardous materials produced or stored on-site, as required to the LEPC and Baytown Fire Department. • Designate a facility emergency coordinator. • Develop an on-site emergency plan that specifies notification and emergency response procedures and recovery actions. Facilities covered by the Clean Air Act (CAA) FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 22 112(r) are required to have a more extensive Risk Management Plan (RMP); a summary of which must be filed with the EPA. Local officials can access that information via the Internet. • Coordinate the on-site emergency plan with local officials to ensure that the facility emergency plan complements the local emergency plan and does not conflict with it. Greater Baytown Area LEPC • The LEPC is a non-profit entity that is governed by a charter and Executive Committee consisting of the Chairperson, Vice Chairperson, and LEPC Secretary- Treasurer/ Public Information Coordinator. • The LEPC conducts monthly meetings to establish goals, objective and programs regarding the Baytown area’s preparedness and readiness for hazardous material and chemical release incidents. • The LEPC receives Tier II reports from regulated facilities on an annual basis and the LEPC’s Planning Committee utilizes this information to develop an emergency response plan and hazard analysis for the community in coordination with local emergency management officials. • The LEPC’s Emergency Response and Resource Committee conducts trainings and exercises to test the community’s emergency response plan on hazardous materials in coordination with local government officials, local response organizations, and private industry participants. • The LEPC’s Communication Committee assists in public warning and alerts capabilities by sponsoring the Emerge system and provides recommendations to local emergency officials regarding chemical warning systems and mass notification systems. • The LEPC’s Public Education and Information Committee leads community outreach and engagement efforts related to hazardous material preparedness. • The LEPC leads Community Right-to-Know activities and responds to public information FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 23 requests from private and public entities or directs requests to the correct organization. Harris County Pollution Control Services (PCS) • PCS is a county agency that enforces State and County air, water, solid waste and storm water rules and regulations. • It responds to complaints and provides inspections regarding air, water or solid waste pollution compliance. • PCS provides laboratory analysis of environmental samplings capable of performing chemical and microbiological analysis on a variety of environmental sample types, such as air, water, soil, and solid waste. • PCS responds to emergency incidents involving hazardous materials and provides environmental monitoring and sampling. • Responses include fires involving hazardous materials, industrial facility releases, chemical spills, and abandoned drums and containers of unknown waste. Harris County Fire Marshal’s Office • Maintain a County Fire Marshal’s Office. • Provide fire preventions services and conduct fire code plan reviews and inspections. • Provide fire investigation and arson services to determine the origin and cause of fires and or explosions. • Maintains a Regional Hazardous Material Response Team with HM-1, HM-2, HM Marine 1, and a Talon Hazardous Materials Robot. Serves as the lead HAZMAT agency for Harris County. Chambers County Emergency Services • Maintain a County Fire Marshal’s Office. • Provide fire preventions services and conduct fire code plan reviews and inspections. • Provide fire investigation and arson services to determine the origin and cause of fires and or explosions. Harris County Public Health Services • Provide public health advisories and prevention measures regarding protective actions for the general public. • Protect human health during major chemical or hazardous materials incidents • Provide public health expertise on exposure limits and appropriate protective action FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 24 criteria. • Provide health and safety guidance to protect first responders. • Assists in the coordination and the provision of mental and behavioral health services to affected communities; Responsible for distribution and dispensing of medical countermeasures during chemical attacks or major chemical incidents. Chambers County Public Health Services • Provide public health advisories and prevention measures regarding protective actions for the general public. • Protect human health during major chemical or hazardous materials incidents • Provide public health expertise on exposure limits and appropriate protective action criteria. • Provide health and safety guidance to protect first responders. • Assists in the coordination and the provision of mental and behavioral health services to affected communities; Responsible for distribution and dispensing of medical countermeasures during chemical attacks or major chemical incidents. Channel Industries Mutual Aid (CIMA) • A nonprofit organization combining fire- fighting, rescue, hazardous material response, and emergency medical capabilities of the refining/petrochemical industry and public sector response agencies in the Houston Ship Channel area since 1955. • CIMA operates in four geographic response zones and each zone maintains a corps of highly trained emergency personnel and specialized equipment including rescue trucks, high-volume foam pumpers, and ambulances. • CIMA maintains a centralized dispatch center contracted with the East Harris County Communications Center (ECOM) and a CIMA radio network system operating on 10-UHF frequencies and 4 repeater tower sites. • CIMA maintains a resource list for each member organization equipment and apparatus available for mutual aid response and alarm lists to deploy to different types of FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 25 incidents. • CIMA maintains a cadre of trained personnel to include CIMA Specialists, CIMA Technical Specialists, Associate Specialists, and IHST personnel. Mutual Aid of Mont Belvieu (MAMB) • Formed in 1975 to provide mutual aid in the Mont Belvieu and Chambers County area. • MAMB consist of highly trained emergency personnel and specialized equipment and apparatus. Texas Division of Emergency Management • If local resources and mutual aid resources available to respond to a HAZMAT incident are inadequate or inappropriate, Baytown will request state assistance from the District Chief (DC) Chairperson in Houston. The DC Chairperson is authorized to employ those state resources within the district, except that use of Texas Military Forces (TMF) requires approval of the Governor. If the state resources within the District are inadequate, the DC Chairperson will forward our request to the State Operations Center (SOC) for action. • For major incidents, the SOC will coordinate state assistance that cannot be provided by the DC and request federal assistance, if required. Texas Commission on Environmental Quality (TCEQ) • Serves as the lead state agency for response to most hazardous materials and inland oil spills. • Serves in an advisory role to the federal on- scene coordinator if federal resources are provided. • Monitors all cleanup and disposal operations and coordinates with other state agencies. • Determines the adequacy of containment and cleanup operations. • If the responsible party cannot be identified or is unable to clean up the spill, the TCEQ may arrange for contractor support funded by the Texas Spill Response Fund. • Air monitoring Texas Department of Public Safety (DPS) • Provides assistance to local law enforcement in areas of traffic control, evacuation, and protection of property. Texas General Land Office • Is the lead state agency for response to FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 26 (GLO) HAZMAT and oil spills affecting coastal waters or bodies of water flowing into coastal waters. Railroad Commission of Texas (RRC) • Is the lead state agency for response to spills of crude oil and natural gas at exploration and production facilities and from intrastate crude oil and natural gas pipelines. Texas Department of Transportation (TxDOT) • Provide heavy equipment to assist in containing spills near public roads, but TxDOT personnel are not trained or equipped as HAZMAT responders. Texas Department of Parks and Wildlife (TXDPW) • Provide wildlife and natural resource conservation equipment and recovery resources. Texas National Guard – 6th WMD Civil Support Team • Provide defense support of civil authorities when activated by the Governor and requested by local jurisdiction to provide CBRNE/WMD detection and response capabilities and environmental monitoring and sampling. Texas A&M Taskforce 1 • Maintains a FEMA Hazardous Materials Equipment Push Package (HEPP) Cache that deploys with a team to allow protection from hazardous environments for up to 72 hours. The cache includes Personal Protective Equipment (PPE), Self-Contained Breathing Apparatus (SCBA), Decontamination Kits, Tents, Generators, and detection/monitoring devices and equipment. • The state has established the Texas Environmental Hotline, which receives reports of HAZMAT releases or oil spills and disseminates that information electronically to appropriate state agencies. See Appendix 2, Hazardous Material Incident Report, for the telephone number. Federal Government • A spill or discharge oil or hazardous material that occurs either in an inland zone or a coastal zone that requires a response effort so complex that it requires extraordinary coordination of Federal, State, local, and other resources to contain or clean up, may be determined to be a Spill of National Significance (SONS). • Authority to declare a SONS in an inland zone is granted to the EPA Administrator. For discharges in a coastal zone the United FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 27 States Coast Guard Commandant may declare a SONS. The Department of Homeland Security may classify a SONS as an incident of national significance. Environmental Protection Agency (EPA) • Serves as the federal government’s ESF Coordinator for ESF #10. • Provides expertise on the environmental effects of hazardous materials releases and oil discharges. • Provides special teams such as the Environmental Response Team, CBRN Consequence Management Advisory Team, and Radiological Emergency Response Team. • Provides expertise on environmental pollution control, waste management from hazardous material releases, and conducting independent sampling and analysis. • Assigns an On-Scene Coordinator (OSC) within Unified Command. U.S. Coast Guard • Coordinates and manages federal efforts to detect, identify, contain, clean-up, dispose of, or minimize releases of hazardous materials or oil in waterways. • Provides expertise on the environmental effects of hazardous materials releases and oil discharges and pollution control measures. • Provides OSC for incidents within its jurisdiction, including for the coastal zone response for incidents in which EPA is the primary agency but where the incident affects both inland and coastal zone. • Provides expertise in port safety and security, maritime law enforcement, vessel traffic navigation, and the manning, operation, and safety of vessels and marine facilities. • Manages the USCG Incident Management Assistance Team, Public Information Assist Team, and National Strike Force. NOAA / National Weather Service • NWS provides operational weather data and prepares forecasts to support incident response. This includes meteorological and hydrological data. • NWS predicts pollutant fate, effects, and transport as a function of time. For atmospheric releases, coordinates through FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 28 the Interagency Modeling and Atmospheric Assessment Center (IMAAC), when activated. • NOAA provides expertise on natural resources and costal habitat and on the environmental effects of oil and hazardous materials. • NOAA provides a Scientific Support Coordinator to the On-Scene Coordinator for response in costal and marine areas. VII. DIRECTION, CONTROL, AND COORDINATION General The direction and control function for a HAZMAT incident will be performed by the IC or, for major incidents, shared by the IC and the EOC. For Level I and Level II HAZMAT incidents, the EOC may be activated and responsibility for various HAZMAT response tasks will be divided between the ICP and the EOC. Effective exchange of critical information between the EOC and ICP is essential for overall response efforts to succeed. The ICP will concentrate on the immediate response at the incident site, i.e. isolating the area, implementing traffic control in the immediate area, employing resources to contain the spill, and formulating and implementing protective actions for emergency responders and the public near the incident site. The IC will direct the activities of deployed emergency response elements. The EOC should handle incident support activities and other tasks, which cannot be easily accomplished by an on-site ICP. Such tasks may include notifications to state and federal agencies and utilities, requests for external resources, activation of shelters, coordinating wide area traffic control, emergency public information, and similar activities. The EMC shall direct operations of the EOC. For Level III HAZMAT incidents, the EOC shall be activated and Incident Command will be transferred or relocated to the EOC, which will be the Baytown Command Center. ICS structure will function in the EOC as an ICS Incident Complex. Specific For hazardous materials incidents, the first fire service or law enforcement officer on- scene will initiate the ICS. The senior firefighter on the scene will normally serve as the IC. All support units will report to the IC and operate under the direction provided by that position. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 29 The IC may recommend evacuation in and around the incident site. The City Manager or Emergency Management Coordinator should issue recommendations to the Mayor for large-scale evacuation should it become necessary. Oil Spill Responses may require Unified Command with Federal, State, local and Responsible Party (RP). On-Scene Coordinators (OSCs) are the federal officials responsible for monitoring or directing responses to all oil spills and hazardous substance releases reported to the federal government. OSCs coordinate all federal efforts with, and provides support and information to, local, state and regional response communities. An OSC is an agent of either EPA or the U.S. Coast Guard, depending on where the incident occurs. VIII. READINESS LEVELS Level IV - Normal Conditions. See the mitigation and preparedness activities in section V, Emergency Activities by Phase. Level III - Increased Readiness. Increased Readiness may be appropriate if there is a greater than normal threat of a hazardous material incident. Initiation conditions may include a significant hazardous material shipment will be transiting our area. Level 3 readiness actions may include: • Monitoring the situation. • Informing first responders of the situation. • Ensuring the hazardous materials response team (if available) is aware of the situation and can respond if necessary. Level II - High Readiness. High Readiness may be appropriate if there is an increased risk of a hazardous material incident. Level 2 readiness actions may include: • Monitoring the situation. • Alerting personnel for possible emergency duty and deploying personnel and equipment to investigate incidents. • Checking equipment and increasing short-term readiness if possible. • Issuing public warning and providing public information if necessary. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 30 Level I - Maximum Readiness. Maximum readiness is appropriate when there is a significant possibility of a hazardous materials release. Initiating conditions might include an incident at or near a facility manufacturing or using hazardous materials. Level 1 readiness actions may include: • Investigating the situation and partially or fully activating the EOC to monitor it. • Placing first responders in alert status; placing off-duty personnel on standby. • Advising appropriate state and federal agencies. • Preparing to issue public warning if it becomes necessary. IX. ADMINISTRATION, FINANCE, AND LOGISTICS Administration and Finance The company or individual responsible for the HAZMAT release is liable for the cost of clean-up, structural and environmental damage, and personal injury or death. The City of Baytown will maintain records of personnel and equipment used and supplies expended during the response and recovery phase to support any efforts to recoup costs from the responsible party. If the responsible party cannot be identified, the City and responding agencies may be eligible for reimbursement of certain HAZMAT response costs by the U.S. Environmental Protection Agency (EPA); this program requires timely submission of an application with supporting data to EPA Region IV in Dallas. Logistics and Resources General emergency response resources are described in Logistics and Resource Management Annex (ESF 7). Specialized HAZMAT response resources are also described in Logistics and Resource Management Annex (ESF 7). When a HAZMAT incident exceeds the local capability to resolve we will invoke mutual aid agreements. If these personnel, equipment, and supply resources are insufficient or inappropriate, we will request state assistance through Harris County from the Disaster District in Houston. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 31 After Action Review The IC will prepare a short report summarizing the incident, including the cause, critique of response actions, damage assessment, expenditures, and conclusions. Resources for this report may include radio logs, tapes, regulated site records, police reports, fire reports, etc. This report will be circulated to all agencies and individuals tasked in this annex. Training and Exercises To comply with emergency worker protection standards, department and agency heads will determine requirements for hazardous materials training for emergency response and medical personnel with HAZMAT incident response duties, develop and disseminate schedules for training, and maintain records of such training. Departmental and interdepartmental drills, tabletop exercises, functional exercises, or full-scale exercises dealing with HAZMAT incidents shall be included in the local emergency exercise schedule. Where possible, regulated facilities and HAZMAT transportation companies should be invited to participate in drills and exercises. This annex should be corrected and revised, if required, based on the results of exercise critiques. Personal Protective Equipment To comply with emergency worker protection standards, department heads will prescribe the use of personal protective equipment for emergency response and medical personnel who require it. Appendix 3 contains further information on the equipment required to protect against various types of hazards. Communications Initially, the fire department will communicate on Fire/ EMS Primary. Law enforcement will communicate on Police Primary. Public Works will communicate on City 4, the Public Works Primary. Baytown operates on the Harris County Regional Radio Network System. Operational tactical channels will be used for inter-departmental and interagency communications as assigned by the IC in accordance with the incident. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 32 IX. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION Hazardous Materials Incident Report A form used by Dispatch, the IC, and the EOC to collect and disseminate information on a HAZMAT incident is provided in Appendix 2 (Baytown FD format may also be used). HAZMAT teams participating in emergency operations should provide appropriate situation reports to the IC. The IC will forward periodic reports to the EOC. Pertinent information will be incorporated into the Initial Emergency Report and the periodic Situation Report that is prepared and disseminated to key officials, other affected jurisdictions, and state agencies during major emergency operations. The essential elements of information for the Initial Emergency Report and the Situation Report are outlined in Appendices 2 and 3 to Emergency Management Annex (ESF 5). Information Collection and Analysis PEAC Software: is a web-based application that provides responders with HAZMAT situational awareness and technical reference information during emergencies. PEAC-WEB aids responders in quickly identifying HAZMAT chemical inventories stored at companies. It provides additional information for companies like NFPA placarding, associated HAZMAT hazards/information, site plans and emergency contacts. The Computer-Aided Management of Emergency Operations (CAMEO) software suite: co-developed by EPA and the National Oceanic and Atmospheric Administration (NOAA), it ensures that emergency response personnel have accurate hazardous substance information and assists emergency planners with chemical and all-hazards planning. The software suite is used to access, store, and evaluate information critical for developing emergency plans and responding to emergencies. Tier II Reporting Tool: is an annual federal report that is mandatory for companies that store hazardous materials. Tier II reporting is used by the EPA to track and enforce rules related to the storing of hazardous materials in facilities. Facilities must submit a report if: • A facility has greater than or equal to 10000 pounds of any hazardous chemical by OSHA criteria, then it should be reported in the Tier II report. • A facility at any given time during the reporting year stored material on the EPA Extremely Hazardous Substance list to the materials’ defined Threshold planning Quantity (TPQ). The EPA has a comprehensive EHS list that shows all the chemicals that should be reported. • You have reached the threshold for gasoline storage which is 75000 gallons and 100000 gallons for diesel fuel at a retail gas station. This threshold applies if there was entire underground storage and full compliance with the Underground Storage Tank (UST) requirements. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 33 • Your Local Emergency Planning Committee (LEPC) needs, you to submit an SDS for Hazardous chemical if your LEPC and State Emergency Response Commission (SERC) or fire department asks you to submit Tier II then the threshold level for reporting is zero. State of Texas Environmental Electronic Reporting System (STEERS): All Tier II Reports must be submitted using the online Tier II Reporting system available through STEERS. The Toxics Release Inventory (TRI) Program tracks the industrial management of toxic chemicals that may cause harm to human health and the environment. TRI data are reported by certain industrial and federal facilities. EPA makes these data available through multiple online tools Air Monitoring Software: the BFD HAZMAT Team, regulated facility or responsible party to conduct environmental monitoring and detections to determine the extent of contamination. Environmental monitoring and sampling includes analysis of contaminated media such as air, water, soils, sediments, debris, buildings, and structures. X. ANNEX DEVELOPMENT AND MAINTENANCE The Fire Chief along with the assistance of the Emergency Management Coordinator are responsible for developing and maintaining this annex. Recommended changes to this annex will be forwarded to the Greater Baytown Area LEPC Chairperson and Planning Committee for input, feedback, and concurrence. This annex will be reviewed annually and updated in accordance with the schedule outlined in Section X of the Basic Plan. Regulated facilities report their HAZMAT inventories annually to the State Emergency Response Commission (SERC), the LEPC, and Baytown Fire Department. These reports affect the data in Appendices 5, 6, and 8, which may require more frequent update than the rest of this annex. All agencies assigned responsibilities in this annex are responsible for developing and maintaining SOPs needed to carry out the tasks assigned in the annex. FOR OFFICIAL USE ONLY (FOUO) ESF 10 - 34 REFERENCES • FEMA, Comprehensive Preparedness Guide (CPG-101) • National Response Team, Hazardous Material Emergency Planning Guide (NRT-1). • US Department of Transportation, Emergency Response Guidebook. • PHMSA and FEMA, HAZMAT Guidelines for Hazardous Materials Response, Planning and Prevention / Mitigation Training, 2016 Edition. • FEMA, Hazardous Materials Incidents: Guidance for SLTT and Private Sector Partners, August 2019. • FEMA, Emergency Support Function #10 – Oil and Hazardous Materials Response Annex, June 2016. • 29 CFR 1910.120, Hazardous waste operations and emergency response. • 42 U.S.C. Chapter 11, Emergency Planning and Community Right-to-Know Act (EPCRA) • 49 CFR Part 300, National Oil and Hazardous Substances Pollution Contingency Plan (NCP). • Title 30 (Environmental Quality), Texas Administrative Code. • NFPA 471, Recommended Practice for Responding to Hazardous Materials Incidents. • Central Texas Costal Area Contingency Plan, August 2019. • Baytown Fire Department, HAZMAT Standard Operating Procedures. APPENDICES Appendix 1 ................................................ General HAZMAT Response Checklist Appendix 2 ................................................. Hazardous Materials Incident Report Appendix 3 .............................................................. Response Personnel Safety Appendix 4 ........................................................ Protective Actions for the Public Appendix 5 ......................................................................... Vulnerable Facilities Appendix 6 ......................................................................... Regulated Facilities Appendix 7 ........................................ Hazardous Materials Transportation Routes Appendix 8 ............................ Evacuation Routes for Regulated Facility Risk Areas Appendix 9 ......................................... Baytown Fire Department HMRT Overview Appendix 1 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q-35 GENERAL HAZMAT RESPONSE CHECKLIST Action Item Assigned 1. If the situation requires it, isolate the site and deny access. • Use emergency vehicles, barricades, barrier tape, etc. 2. Classify incident, provide basic situation information to dispatch, and dispatch will assign an appropriate determinant code to deploy resources to the incident. 3. Dispatch should relay situation information to emergency responders, who should dispatch forces in accordance with their SOPs. If separate fire and law enforcement dispatch centers are used, the dispatch center receiving the initial report should pass it to the other dispatch center. 4. Assume command and begin to identify hazardous material being released. • Information may be obtained from facility staff, HAZMAT inventory reports, placards, shipping papers or manifest, container labels, pipeline markers, and similar materials. 5. Determine extent of danger to responders and establish requirements for personal protective equipment specialized response equipment. See Response Personnel Safety in Appendix 3. 6. Ascertain extent of danger to general public; determine specific areas and vulnerable facilities (schools, hospitals, nursing homes, prisons, and other institutions), if any, at risk; see Appendices 5, 6, and 7. 7. Develop initial action plan to contain and control the release of hazardous materials. 8. Determine appropriate protective actions for the public and vulnerable facilities. See Appendix 4. If evacuation is contemplated, check evacuation route status. 9. Initiate warning and issue protective action recommendations for the public and vulnerable facilities. • See Appendix 5 for protective action data. • See Warning and Alert Support Annex, for public notification messages. • See Appendix 8 for evacuation routes for vulnerable facilities. 10. Warn vulnerable facilities, provide instructions, and determine requirements for assistance. Provide assistance requested. 11. If evacuation is recommended, provide traffic control and be prepared to provide transportation to those who lack it. See Evacuation and Population Protection Support Annex. 12. Warn other communities that may be threatened by the HAZMAT release. 13. If possibility exists of casualties that are contaminated with hazardous substances, ensure EMS units and hospitals are so advised. 14. If evacuation is recommended, staff and open temporary shelters for evacuees. See Mass Care and Human Services Annex (ESF 6). Appendix 1 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q-36 Action Item Assigned 15. If the release threatens water or sewer systems or critical facilities such as power plants or airports, advise the companies or departments concerned so that they may take preventative actions. See Utilities and Energy Annex (ESF 12). • If the release impacts water or sewer systems, ensure the public is warned and provided appropriate instructions. 16. Advise the responsible party to report release to state and federal authorities as required by state and federal statutes and regulations. • If we are responsible for the release, we must make required notifications to state and federal agencies. • If the responsible party cannot be identified/located, we should make required notifications, making it clear that the responsible party is presently unknown. 17. If on-scene technical assistance is required, request assistance from industry or appropriate state or federal agencies. 18. If additional response resources are required request them. • Invoke mutual aid agreements. • Summon HAZMAT response contractor, if one is under contract. • Request assistance from the State through the Disaster District. 19. Continuously document actions taken, resources committed, and expenses incurred. • Retain message files, logs, and incident-related documents for use in incident investigation and legal proceedings and to support claims for possible reimbursement from the responsible party or state and federal agencies. 20. Provide updated information on the incident to the public through media releases. See Emergency Public Information Annex (ESF 15). 21. When the release of hazardous materials is terminated, inspect potentially affected areas to determine if they are safe before ending protective actions for the public or vulnerable facilities. 22. Advise utilities and critical facilities that were impacted by the incident when the release of hazardous materials is terminated. 23. If some areas will require long-term cleanup before they are habitable, develop and implement procedures to mark and control access to such areas. 24. When it is determined to be safe to end protective actions, advise the public and functional and access needs institutions and, if an evacuation occurred, manage the return of evacuees. 25. Conduct post-incident review of response operations. Appendix 2 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q-37 HAZARDOUS MATERIALS INCIDENT REPORT INITIAL CONTACT INFORMATION Check one: This is an ACTUAL EMERGENCY This is a DRILL/EXERCISE 1. Date/Time of Notification: Report received by: 2. Reported by (name & phone number or radio call sign): 3. Company/agency and position (if applicable): 4. Incident address/descriptive location: 5. Agencies at the scene: 6. Known damage/casualties (do not provide names over unsecured communications): CHEMICAL INFORMATION 7. Nature of emergency: (check all that apply) ___ Leak ___ Explosion ___ Spill ___ Fire ___ Derailment ___ Other Description: 8. Name of material(s) released/placard number(s): 9. Release of materials: has ended Is continuing. Estimated release rate & duration: 10. Estimated amount of material which has been released: 11. Estimated amount of material which may be released: 12. Media into which the release occurred: ________ air ________ ground ________ water 13. Plume characteristics: a. Direction (Compass direction of plume): c. Color: b. Height of plume: d. Odor: 14. Characteristics of material (color, smell, liquid, gaseous, solid, etc) 15. Present status of material (solid, liquid, and gas): 16. Apparently responsible party or parties: ENVIRONMENTAL CONDITIONS 17. Current weather conditions at incident site: Wind From: Wind Speed (mph): Temperature (F): ______ Humidity (%): ______ Precipitation: Visibility: __________ 18. Forecast: 19. Terrain conditions: HAZARD INFORMATION (From ERG, SDS, CHEMTREC, or facility) 20. Potential hazards: 21. Potential health effects: 22. Safety recommendations: Recommended evacuation distance: IMPACT DATA Appendix 2 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q-38 23. Estimated areas/ populations at risk: 24. Vulnerable facilities at risk: 25. Other facilities with HAZMAT in area of incident: PROTECTIVE ACTION DECISIONS 26. Tools used for formulating protective actions ________ a. Recommendations by facility operator/responsible party ________ b. Emergency Response Guidebook ________ c. Material Safety Data Sheet ________ d. Recommendations by CHEMTREC ________ e. Results of incident modeling (CAMEO or similar software) ________ f. Other: 27. Protective action recommendations: ____ Evacuation ____Shelter-In-Place ____Combination ____No Action ____ Other Time Actions Implemented 28. Evacuation Routes Recommended: EXTERNAL NOTIFICATIONS 29. Notification made to: National Response Center (Federal Spill Reporting) 1-800-424-8802 Texas Environmental Hotline (State Spill Reporting) 1-800-832-8224 CHEMTREC (Hazardous Materials Information) 1-800-424-9300 TCEQ (Most HAZMAT spills, except as indicated below) 1-512-463-7727 RRC (Oil/gas spills - production facilities, intrastate pipelines) 713-869-5001 DSHS/RCP (Radiological incidents) 512-458-7460 GLO (Petroleum spills in coastal waters or tributaries) 1-800-832-8224 Disaster District Houston 713-517-1300 TDEM State Operations Center (SOC) Austin (24 Hrs) 512-424-2277 30. Other Information: Appendix 3 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 39 RESPONSE PERSONNEL SAFETY 1. General Guidelines Response to HAZMAT incidents involving skin and respiratory dangers or where the chemical involved is unknown requires responders to follow personal protection levels and procedures outlined in OSHA worker protection standards. The following establishes policies and procedures regarding the personal protection of first responders in the event of a hazardous material incident. Health and safety procedures include the following: 2. Medical surveillance Responders to hazardous material incident will include emergency medical technicians who will be responsible for surveillance of responders working in and around the Hot Zone, for indicators of toxic exposure or acute physical symptoms. 3. Hot zone This is the area where contamination does, or is likely, to occur. All first response personnel entering the Hot Zone must wear prescribed levels of protective equipment commensurate with the hazardous material present. Establish an entry and exit checkpoint at the perimeter of the hot zone to regulate and track the flow of personnel and equipment into and out of the zone and to verify that the procedures established to enter and exit are followed. Closely follow decontamination procedures to preclude inadvertent exposure. 4. Personal Protective Equipment (PPE) All personnel entering the Hot Zone, for the purpose of control and containment or otherwise endangered by contamination will have appropriate protective equipment. a. Require Level A protection when the highest level of respiratory, skin, eye, and mucous membrane protection is essential. Level A protective equipment includes: (1) Pressure-demand, self-contained breathing apparatus (SCBA) or pressure-demand, air-line respirators. (2) Fully encapsulating chemical-resistant suit. (3) Coveralls. (4) Long cotton underwear (optional). (5) Cotton glove liners (optional) (6) Chemical-resistant gloves. (7) Chemical-resistant boots. Appendix 3 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 40 (8) Hard hat, under suit (head injury hazard area). (9) Disposable inner gloves and boot covers. (10) 2-way intrinsically safe radio communications. b. Require Level B protection when the highest level of respiratory protection is needed but a lesser level of skin and eye protection is warranted. Level B protection is the minimum level recommended on initial site entries until the hazards are identified and defined by monitoring, sampling, and/or other reliable methods of analysis. Personnel equipment must correspond to those findings. Level B protective equipment includes: (1) SCBA or a supplied-air respirator (MSHA/NIOSHA approved). (2) Chemical resistant clothing (splash protection). (3) Long cotton underwear (optional). (4) Coveralls or other disposable clothing. (5) Gloves (outer), chemical resistant. (6) Gloves (inner), chemical resistant. (7) Boot covers (outer), chemical resistant. (8) Hard hat (head injury hazard area). (9) 2-way radio communications. c. Require Level C protection when the type of airborne substance is known, concentration measured, criteria for using air-purifying respirators met, and skin and eye exposure is unlikely. Perform periodic monitoring of the air. Level C protective equipment includes: (1) Air-purifying respirator, full face, canister-equipped, (OSHA/NIOSH approved). (2) Chemical resistant clothing (coveralls, hooded, one or two piece chemical splash suit, or chemical resistant coveralls). (3) Gloves, chemical resistant. (4) Boots (outer) chemical resistant, steel toe and shank. (5) 2-way radio communications. 5. Safety Procedures a. OSHA worker protection standards require that an on-site safety monitor be assigned during any HAZMAT incident response. The safety monitor must be trained to the same level of the personnel responding into the Hot Zone. b. Personnel entering the Hot Zone area should not proceed until a backup team is ready to respond inside the zone for rescue should any member of the team be injured while responding. c. Personnel entering the Hot Zone area should not proceed until the Contamination Control Line has been set up. Appendix 3 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 41 Response Personnel Safety Hazard Control Zones Appendix 4 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 42 PROTECTIVE ACTIONS FOR THE PUBLIC 1. Factors to Consider in Selecting Protective Actions Among the factors to be considered in determining protective actions for the public are the following: a. Characteristics of the hazardous material (1) Degree of health hazard (2) Amount of material that has been released or is expected to be released (3) Time of release (4) Rate of spread b. Weather conditions, particularly wind direction and speed for airborne hazards c. Population at risk (1) Location (2) Number (3) Access and functional needs populations (4) Evacuation routes d. Estimated warning and evacuation times e. Ability to determine appropriate Public Exposure Guidelines or predict behavior of HAZMAT release (typically from release modeling software, e.g., PEAC or CAMEO/ALOHA. Public Exposure Guidelines The most common public exposure guidelines are: • AEGLs (Acute Exposure Guideline Levels) • ERPGs (Emergency Response Planning Guidelines) • TEELs (Temporary Emergency Exposure Limits) • PAC (Protective Action Criteria) – combines AEGLs, ERPGs, TEELs into a single dataset. See the Public Exposure Guideline Table below. Appendix 4 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 43 Level AEGL ERPG TEEL 3 AEGL-3 – airborne concentration above which the general population could experience life- threatening health effects or death. ERPG-1 – maximum airborne concentration below which it is believed nearly all individuals could be exposed for up to 1 hour without experiencing or developing life- threatening health effects. TEEL-3 – airborne concentration of a substance above which it is predicted the general population could experience life- threatening adverse health effects or death. 2 AEGL-2 – airborne concentration above which the general population could experience irreversible other serious, long- lasting adverse health effects or impaired ability to escape. ERPG-2 – maximum airborne concentration below which it is believed nearly all individuals could be exposed for up to 1 hour without experiencing or developing irreversible or other serious health effects or symptoms which could impair an individual’s ability to take protective action. TEEL-2 – airborne concentration of a substance above which it is predicted the general population could experience irreversible or other serious, long-lasting, adverse health effects or an impaired ability to escape. 1 AEGL-1 airborne concentration above which the general population could experience notable discomfort, irritation, or certain asymptomatic non- sensory effects. Effects are not disability and are transient and reversible upon cessation of exposure. ERPG-1 – maximum airborne concentration below which it is believed nearly all individuals could be exposed for up to 1 hour without experiencing other than mild transient health effects or perceiving a clearly defined, objectionable odor. TEEL-1 – airborne concentration of a substance above which it is predicted the general population could experience notable discomfort, irritation, or certain asymptomatic, non- sensory effects. Effects are not disabling and are transient and reversible upon cessation of exposure. CAMEO/ALOHA refers to Public Exposure Guidelines as Toxic Levels of Concern (LOC). In the absence of a Public Exposure Guideline for a specified chemical the Immediately Dangerous to Life and Health Limits (IDLHs) workplace exposure limit should be used. Appendix 4 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 44 2. Primary Protective Strategies. a. The two primary protective strategies used during HAZMAT incidents are shelter in place and evacuation. (1) Shelter in place involves having people shelter in a building and take steps to reduce the infiltration of contaminated outside air. Shelter in place can protect people for limited periods by using the shielding provided by a building’s structure to decrease the amount or concentration of HAZMAT to which they are exposed. With a continuous release, the indoor concentration of HAZMAT for buildings within the HAZMAT plume will eventually equal the average outdoor concentration, limiting the effectiveness of this strategy in long-term releases. (2) Evacuation protects people by relocating them from an area of known danger or potential risk to a safer area or a place where the risk to health and safety is considered acceptable. While evacuation can be very effective in protecting the public, large-scale evacuation can be difficult to manage, time consuming, and resource intensive. (3) Shelter in place and evacuation are not mutually exclusive protective strategies. Each strategy may be appropriate for different geographic areas at risk in the same incident. For example, residents within a mile downwind of an incident site may be advised to shelter in place because there is insufficient time to evacuate them, while residents of areas further downwind may be advised to evacuate. b. Determining Protective Actions. The information that follows is intended to aid in weighing suitable protective actions for the public and vulnerable facilities. (1) Shelter in place may be appropriate when: • Public education on shelter in place techniques has been conducted. • Sufficient buildings are available in the potential impact area to shelter the population at risk. • In the initial stages of an incident, when the area of impact is uncertain. • A HAZMAT release is impacting or will shortly impact the area of concern. • A HAZMAT release is short term (instantaneous or puff release) and wind is moving vapor cloud rapidly downwind • Evacuation routes are unusable due to weather or damage or because they pass through a likely HAZMAT impact area. Appendix 4 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 45 • Specialized equipment and personnel needed to evacuate institutions such as schools, nursing homes, and jails is not available. (2) Evacuation may be appropriate when: • A HAZMAT release threatens the area of concern, but has not yet reached it. • A HAZMAT release is uncontrolled or likely to be long term. • There is adequate time to warn and instruct the public and to carry out an evacuation. • Suitable evacuation routes are available and open to traffic. • Adequate transportation is available or can be provided within the time available. • Specialized equipment and personnel needed to evacuate institutions are available. • The HAZMAT released is or will be deposited on the ground or structures and remain a persistent hazard. • The likely impact area includes a large outdoor population and there are insufficient structures for sheltering that population. 3. Other Protection Strategies Protection of Water Systems. A HAZMAT incident may contaminate ground water supplies and water treatment and distribution systems. Threats to the drinking water supply must be identified quickly and water system operators must be notified in a timely manner in order to implement protective actions. If water supplies are affected, the public must be warned and advised of appropriate protective actions; alternative sources of water will have to be provided. Protection of Sewer Systems. A hazardous chemical entering the sanitary sewer system can cause damage to a sewage treatment plant. If sewer systems are threatened, facility operators must be notified in a timely manner in order to implement protective actions. If systems are damaged, the public must be warned and advised what to do. It will likely be necessary to provide portable toilets in affected areas. Relocation. Some hazardous material incidents may contaminate the soil or water of an area and pose a chronic threat to people living there. People may need to move out of the area for a substantial period of time until the area is decontaminated or until natural weathering or decay reduces the hazard. Appendix 4 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 46 4. Disseminating Warning and Protective Action Recommendations. a. The normal means of warning the public of emergencies as described in Warning and Alert Support Annex of this plan will be used to warn the public of HAZMAT incidents. b. Sample public notification messages for shelter in place and evacuation are provided in Warning and Alert Support Annex, with further information in Emergency Public Information Annex (ESF 15). Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 47 VULNERABLE FACILITIES A list of vulnerable facilities with more detailed information is maintained by the BFD Office of Emergency Management and Greater Baytown Area LEPC. Vulnerable Facilities Occupancy Type Facility Name Address Childcare Academy Of Little Angels LLC 3540 N ALEXANDER DR Childcare Baytown Early Headstart and Headstart Center 317 MASSEY TOMPKINS RD Childcare Berea Christian Learning Center 300 N HIGHWAY 146 Childcare Bobby J Perry 4702 MILL CREEK DR Childcare Church Women United Child Care Center 2 PRICE ST Childcare Day School for Little People 2714 FERRY RD Childcare El Shaddai Kids Learning Center LLC 1101 KNOWLTON RD Childcare Footprint Academy Mentoring Incorporation 1700 DANUBINA ST Childcare Footprints Learning Academy 7625 GARTH RD Childcare God's Little Angels Daycare 200 E REPUBLIC ST Childcare Imagine Me Academy 3 1310 GARTH RD Childcare J D Walker Head Start 7613A WADE RD Childcare James Bowie Elementary YMCA 2200 CLAYTON DR Childcare Kids Nation Day Care 1410 LACEY DR Childcare Kids Size World 2827 N ALEXANDER DR Childcare Kinder Care NO 1033 3410 GARTH RD Childcare Krichon White 8302 RUSTY BLACKHAW LN Childcare Latrice George 1606 SHERI LN Childcare Learning Hill 10603 LANGSTON DR REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 48 Vulnerable Facilities Occupancy Type Facility Name Address Childcare Let's Learn Innovative Learning Center 1511 N 10TH ST Childcare Lord and Johnson Learning Center 4803 MILL CREEK DR Childcare Love Comes First Child Care Center, INC 8431A N FM 565 RD Childcare Lynn Tran 4515 CASTLEVIEW DR Childcare Marcia Stewart 1906 MCFARLAND ST Childcare MBC Explorers Child Development Center 600 W STERLING ST Childcare Peter E. Hyland Child Care Center 1906 DECKER DR Childcare Pha Thi Nguyen 4511 CROWN LN Childcare Prosperity Learning Academy 106 W BAKER RD Childcare Redeemer Lutheran Children's Center 702 N 11TH ST Childcare Solid Rock Preschool 1407 LACEY DR Childcare St. Marks Stepping Stones Dayschool 3811 N MAIN ST Childcare St. Paul Lutheran Church 712 SCHILLING ST Childcare Stream of Life Christian Academy 720 CEDAR BAYOU RD Childcare The Koolest Learning Center 1703 E FAYLE ST Childcare The Real Incredible Kids 1401 WOODLAWN ST Childcare The Roundup Corral Day Care, LLC 7707 FM 3180 RD Childcare US Champions Martial Arts and Fitness 119 W PEARCE ST Childcare Vanessa Cuellar 7902 STILL WATER ST Childcare Walden Oak Daycare 3100 W BAKER RD Childcare Walden Oaks Kids Academy LLC 1712 MASSEY TOMPKINS RD Childcare Wee School-First Baptist Church 505 ROLLINGBROOK ST REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 49 Vulnerable Facilities Occupancy Type Facility Name Address Childcare Wiz Kids Daycare & Academy 8200 N MAIN ST Childcare Xtreme Kid Fit-Mt. Belvieu 7610 FM 3180 RD Childcare YMCA Afterschool @ Victoria Walker Elem 4711 SEABIRD ST Childcare YMCA Afterschool Program @ Alamo Elementary 6100 N MAIN Childcare YMCA ASP at Clark Elementary 6033 N HIGHWAY 146 Childcare Little Hands on Learning In Home Center 101 Lakewood Dr. Childcare Casa del Nino 2421 Kentucky St. Childcare Little Seedlings Preschool and MDO 8203 John Martin Rd. Childcare K’s Kids Learning Center 5309 Vae Dr. Childcare The Adventure Academy South 8225 N Hwy 146 College Lee College Main Campus 200 Lee Drive College Lee College McNair Center 3411 I-10 Commercial Showbiz Cinemas Baytown 10550 Interstate 10 Service Rd Commercial Amegy Bank Building 1300 Rollingbrook Commercial ExxonMobil Main Office Building 2800 Decker Dr Commercial San Jacinto Marketplace 1496 San Jacinto Mall Custodial Care ADL Assisted Living Inc #1 3604 Autumn Lane Custodial Care ADL Assisted Living Inc #2 3903 Canterbury Drive Custodial Care Burning Tree Living Center 4902 Burning Tree Drive Custodial Care Focused Care at Cedar Bayou 2000 W Baker Rd Custodial Care Focused Care of Allenbrook 4109 Allenbrook Drive Custodial Care Focused Care at Burnet Bay 3921 N. Main St. REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 50 Vulnerable Facilities Occupancy Type Facility Name Address Custodial Care Kilgore House 2203 Kilgore Rd Custodial Care Maplewood Living Center 706 Maplewood Dr Custodial Care McFarland House of Baytown 1706 McFarland Custodial Care North Shepherd House 1112 North Shepherd Custodial Care Olive Living Center 2031 Olive Circle Custodial Care Focused Care at Burnet Bay 3921 North Main Street Custodial Care Rollingbrook Rehabilitation And Healthcare Center 750 Rollingbrook Dr Custodial Care St. James House 5800 W Baker Road Custodial Care Swan Manor 2508 Ward Rd Custodial Care The Waterford 901 W Baker Road Custodial Care The Lodge at Pine Creek 825 Hunt Road Custodial Care Gold Star Living 4218 Waterwood Dr. Hospitals Houston Methodist Baytown Hospital 4401 Garth Road Hospitals Altus Baytown Hospital ER 1626 W Baker Road Healthcare Facilities Ascend Hospice Care 7714A North SH-146 Healthcare Facilities Faith Community Hospice 4721 Garth Rd Healthcare Facilities Harbor Hospice of Baytown 1600 James Bowie Dr Healthcare Facilities Harris Health System Baytown Health Center 1602 Garth Road Healthcare Facilities Houston Methodist Cancer Center 4021 Garth Road Healthcare Facilities Legacy Community Health - San Jacinto Clinic 4301 Garth Road Healthcare Facilities Patients Emergency Room 10133 I-10 East Healthcare Facilities Neighbors Emergency Center 6051 Garth Road REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 51 Vulnerable Facilities Occupancy Type Facility Name Address Dialysis Centers DaVita Baymont Dialysis 10424 I-10 East Dialysis Centers DaVita Baytown Dialysis 4665 Garth Road Dialysis Centers Fresenius Kidney Care Baytown Dialysis 2202 Rollingbrook Dr. Dialysis Centers Fresenius Kidney Care Baytown North Dialysis 4816 E. Chase St Government Facilities Baytown City Hall 2401 Market St. Government Facilities Baytown Emergency Operations Center 205 E. Wye Drive Government Facilities Baytown Fire Administration Building 201 E. Wye Drive Government Facilities Baytown Police Department 3200 North Main Government Facilities Baytown Police Training Facility 203 E. Wye Drive Government Facilities Baytown Jail 3100 North Main Government Facilities Baytown Municipal Court 3120 North Main Government Facilities PD Commercial Vehicle Traffic 307 S. Main St. Government Facilities Baytown Fire Station 1 4723 Garth Road Government Facilities Baytown Fire Station 2 2320 Market St. Government Facilities Baytown Fire Station 3 3311 Massey Tompkins Government Facilities Baytown Fire Station 4 910 E Fayle Ave Government Facilities Baytown Fire Station 5 7722 Bayway Dr. Government Facilities Baytown Fire Station 6 10166 Pinehurst St. Government Facilities Baytown Fire Station 7 7215 Eastpoint Blvd Government Facilities Baytown Fire South Command 109 S. Main St. Government Facilities Baytown Fire Training Field 7022 Bayway Dr. Government Facilities Baytown Community Center 2407 Market St. REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 52 Vulnerable Facilities Occupancy Type Facility Name Address Government Facilities Baytown Police Substation 3530 Market Government Facilities Baytown Area Water Authority 7425 Thompson Rd Government Facilities Public Works and Engineering 2123 Market St Government Facilities PWE Central District Plant 1709 W. Main St. Government Facilities PWE East District Plant 3030 Ferry Rd Government Facilities PWE Northeast District Plant 8808 Needlepoint Rd. Government Facilities PWE West District Plant 1510 IH 10 East Government Facilities PWE Traffic 2103 Market St. Government Facilities Parks Service Center 1210 Park St. Government Facilities Baytown Health Department 220 West Defee Government Facilities Baytown Animal Control Adoption Center 705 N Robert C Lanier Dr Government Facilities Sterling Municipal Library 1 Mary Elizabeth Wilbanks Ave Government Facilities Baytown IT and 911 Center 7800 N Main St. Government Facilities Baytown Utility Billing 2505 Market St. Government Facilities Baytown Nature Center 6213 Bayway Government Facilities Baytown Wetlands Center 1724 Market St. Government Facilities The Clubhouse at Evergreen Park 1530 Evergreen Road Government Facilities Pirates Bay Water Park 5300 East Road Government Facilities Calypso Cove Water Park 2428 W Main St. Government Facilities U.S. Post Office 601 W Baker Road Government Facilities U.S. Post Office 3508 Market St Government Facilities Chambers County Cedar Bayou Annex 7711 SH-146 REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 53 Vulnerable Facilities Occupancy Type Facility Name Address Government Facilities Harris County Greenwood Annex 701 W Baker Road Government Facilities Harris County Public Health Clinic 1000 Lee Drive Government Facilities Texas Department of Public Safety 5420 Decker Drive Schools Alamo Elementary 6100 North Main Schools Stephen F. Austin Elementary 3022 Massey-Tompkins Rd. Schools Dr. Antonio Banuelos Elementary 7770 Eastpoint Blvd. Schools James Bowie Elementary 2200 Clayton St. Schools George Washington Carver Elementary 610 S. Pruett Schools Dr. Johnny T. Clark, Jr. Elementary 6033 N. Hwy 146 Schools David Crockett Elementary 4500 Barkaloo Schools Lorenzo De Zavala Elementary 305 Tri-City Beach Rd. Schools Harlem Elementary 3333 Interstate 10 Schools Highlands Elementary 200 E. Wallisville Schools Bonnie P. Hopper Primary Elementary 405 E. Houston Schools Mirabeau B. Lamar Elementary 816 N. Pruett Schools San Jacinto Elementary 2615 Virginia Schools Ashbel Smith Elementary 403 E. James Schools William B. Travis Elementary 100 Robin Road Schools Victoria Walker Elementary 4711 Seabird Schools Baytown JS 7707 Bayway Dr. Schools Cedar Bayou JS 2610 Elvinta Schools George H. Gentry JS 1919 E. Archer Rd. REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 54 Vulnerable Facilities Occupancy Type Facility Name Address Schools Highlands JS 1212 E. Wallisville Rd. Schools Horace Mann JS 310 S. Hwy 146 Schools Peter E. Hyland Center 1906 Decker Dr. Schools IMPACT Early College HS 1415 Market St. Schools Robert E. Lee HS 1809 Market St. Schools Goose Creek Memorial HS 6001 E. Wallisville Schools POINT Alternative Center 401 Jones Rd. Schools Ross S. Sterling HS 300 W. Baker Rd. Schools Stuart Career Tech HS 302 YMCA Dr. Schools GCCISD Central Administration 4544 I-10 East Schools GCCISD FMC Building 3401 N. Main St. Schools GCCISD Technology Center 5950 North Main St Schools GCCISD Service Center 2200 Market St. Schools Wee School and First Baptist Academy 505 Rollingbrook Dr Schools Baytown Christian Academy 5555 N. Main Schools St Joseph's Catholic School 1811 Carolina Ave Schools Victory Baptist Academy 1800 E Archer Rd Schools Grace Academy 1800 E Archer Rd Schools Lighthouse Baptist Academy 8622 Garth Rd Schools Early Learning School 1407 Lacy Dri Schools Bob Hope School Baytown 304 N. Pruett St. Shelters Bay Area Homeless Services 3406 Wisconsin St REDACTED Appendix 5 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 55 MAP OF VULNERABLE FACILITIES Special Locations and Vulnerable Facilities map and database is computerized and maintained by the BFD Office of Emergency Management utilizing Marplot and GIS software. REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 56 REGULATED FACILITIES Emergency contact information for these facilities is maintained by the BFD Office of Emergency Management and due to sensitive critical infrastructure information; this information is available upon request via public information request. Chemical Inventory Information is maintained using CAMEO / PEAC software by the BFD Office of Emergency Management and BFD HMRT. Name Address 7 ELEVEN STORE 41369 5907 GARTH RD, BAYTOWN, TX, 77521 7-ELEVEN STORE 40981 6206 DECKER DR, BAYTOWN, TX, 77520 7-ELEVEN STORE 40982 5035 E WALLISVILLE RD, BAYTOWN, TX, 77521 7-ELEVEN STORE 40985 3418 GARTH RD, BAYTOWN, TX, 77521 ADVANCE RECYCLING 2700 EAST FWY STE 200, BAYTOWN, TX, 77521 AIR PRODUCTS BAYTOWN 3 FACILITY 7714 W BAY RD, BAYTOWN, TX, 77523 AIR PRODUCTS BAYTOWN II PLANT 5503 W BAKER RD, BAYTOWN, TX, 77520 AIRGAS SPECIALTY PRODUCTS; BAYTOWN, TX FACILITY 6603A West Bay Rd. - 77523 AUSTIN INDUSTRIAL EQUIPMENT YARD 5210 N MAIN ST, BAYTOWN, TX, 77521 BAWA EAST WATER TREATMENT PLANT 5359 E GRAND PKWY S, BAYTOWN, TX, 77523 BAYTOWN AREA WATER AUTHORITY, FRITZ LANHAM SURFACE WATER TRE 7425 THOMPSON RD, BAYTOWN, TX, 77521 BAYTOWN ENERGY CENTER 8605 FM 1405 RD, BAYTOWN, TX, 77523 BAYTOWN FORD 4110 EAST FWY, BAYTOWN, TX, 77521 BAYTOWN NORTHEAST DISTRICT WASTEWATER TREATMENT PLANT 8808 NEEDLEPOINT, BAYTOWN, TX, 77521 BAYTOWN PLANT 7100 N HIGHWAY 146, BAYTOWN, TX, 77523 BAYTOWN SERVICE CENTER 4200 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 BAYTOWN TERMINAL 4225 DECKER DR, BAYTOWN, TX, 77520 BLACKLINE COLD STORAGE 6330 NITA WAY, BAYTOWN, TX, 77523 BLUE BEACON TRUCK WASH OF BAYTOWN BLUE BEACON USA 6730 THOMPSON RD, BAYTOWN, TX, 77521 BLUE TIDE ENVIRONMENTAL BAYTOWN 6651 W BAY RD, BAYTOWN, TX, 77523 BORUSAN PIPE U.S., INC. 4949 BORUSAN RD, BAYTOWN, TX, 77523 BUC-EES 34 4080 EAST FWY, BAYTOWN, TX, 77521 CAMPBELL CONCRETE & MATERIALS, L.L.C BAYTOWN 4704 W CEDAR BAYOU LYNCHBURG RD, BAYTOWN, TX, 77521 CCID BARGE TERMINAL CEDAR PORT 3800 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 57 Name Address CCZJV-GPX 3535 BARGE DOCK ROAD, BAYTOWN, TX, 77523 CEDAR BAYOU ELECTRIC GENERATING STATION 7705 W BAY RD, BAYTOWN, TX, 77523 CEDAR BAYOU SCRUBBER STATION 9503 FM 1942, BAYTOWN, TX, 77521 CEDAR MARINE TERMINAL 200 ATLANTIC PIPE LINE RD, BAYTOWN, TX, 77523 CEMEX CONSTRUCTION MATERIALS HOUSTON BAYTOWN 4008 HIGHWAY 146 NORTH, BAYTOWN, TX, 77521 CEMEX GRAND PARKWAY PAVING 5351 E GRAND PKWY S, BAYTOWN, TX, 77523 CENTERPOINT ENERGY - CEDAR BAYOU SWITCHYARD 3239 WALKER RD, BAYTOWN, TX, 77521 CENTERPOINT ENERGY - CHAMBERS SUBSTATION 800 S. FM 565 RD., BAYTOWN, TX, 77520 CENTERPOINT ENERGY - HIGHLANDS SUBSTATION 1811 ELLIS SCHOOL RD, BAYTOWN, TX, 77521 CENTERPOINT ENERGY - JORDAN SUBSTATION 8909 FM 1942, BAYTOWN, TX, 77521 CENTERPOINT ENERGY-BAYTOWN SERVICE CENTER 333 WARD RD, BAYTOWN, TX, 77520 CENTRAL DISTRICT PLANT WWTP 1601 W MAIN ST, BAYTOWN, TX, 77520 CERTIFIED PIPE SERVICE HOUSTON - 1942 6225 FM 1942 RD, BAYTOWN, TX, 77521 CHAMBER COUNTY ID 1 WATER PLANT 4100 FM 1405, BAYTOWN, TX, 77523 CHAMBERS COUNTY ID 1 WWTP 3600 1/2 POWERS LANE, BAYTOWN, TX, 77523 CHEMICALS BAYTOWN SITE 12321 HATCHERVILLE RD, BAYTOWN, TX, 77521 CHEVRON PHILLIPS CHEMICAL CEDAR BAYOU PLANT 9500 EAST FWY, BAYTOWN, TX, 77521 CHEVRON POWER PLANT FROM THE INTX OF I 10 & HWY 146 TRAVEL N ON HWY 146 AND TURN L ON WINFREE RD FOR 0.75 MI TURN L ON THE DIRT RD & TRAVEL .35 MI. TAKE A R & TRAVEL 0.3 MI. TAKE A L FOR 0.3 MI AND THE SITE IS AHEAD ON L - 77521 CITY OF BAYTOWN WEST DISTRICT 1510 INTERSTATE 10 E, BAYTOWN, TX, 77521 CITY OF MONT BELVIEU LANGSTON WATER PUMP STATION 10602 LANGSTON DR, BAYTOWN, TX, 77523 CITY OF MONT BELVIEU WELL 11 4205 PERRY AVE, BAYTOWN, TX, 77523 CLEAN AS NEW BAYTOWN 1303 THOMPSON PARK DR, BAYTOWN, TX, 77521 COASTAL WATER AUTHORITY LYNCHBURG PUMP STATION 908 INDEPENDENCE PKWY N, BAYTOWN, TX, 77520 COASTAL WELDING SUPPLY 1205 W MAIN ST, BAYTOWN, TX, 77520 COMCAST OF HOUSTON BAYTOWN HUBSITE 3609 1/2 GREENWAY DR, BAYTOWN, TX, 77521 COVESTRO INDUSTRIAL PARK BAYTOWN PLANT 8500 W BAY RD, BAYTOWN, TX, 77523 REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 58 Name Address CUSTOM COMMODITIES TRANSPORT 405 TRANSPORT DR, BAYTOWN, TX, 77523 DELTA BAYTOWN 233 DELTA PKWY, BAYTOWN, TX, 77523 DORSETT PLANT 104 8850 F.M. 1405, BAYTOWN, TX, 77520 DUNA USA 4210 FM 1405 RD, BAYTOWN, TX, 77523 EAST DISTRICT WASTEWATER TREATMENT PLANT 3030 FERRY RD, BAYTOWN, TX, 77520 ECO SERVICES OPERATIONS 3439 PARK STREET, BAYTOWN, TX, 77520 EL DORADO NITROGEN L.L.C. 8490 W BAY RD, BAYTOWN, TX, 77523 EM RESOURCES HOUSTON STORAGE 415 TRANSPORT DR, BAYTOWN, TX, 77523 ENERGY TRANSFER - EXXON MOBIL BAYWAY STATION One mile west of Market Street on Bayway Drive across from Exxon Tanks - 77520 ENTERPRISE PRODUCTS OPERATING 14203 HATCHERVILLE ROAD BAYTOWN, TX 77521 - 77521 ENTERPRISE TRANSPORTATION BAYTOWN FACILITY 4515 W BAKER RD, BAYTOWN, TX, 77520 EXXON MOBIL BAYTOWN REFINERY 2800 DECKER DR, BAYTOWN, TX, 77520 EXXON MOBIL CHEMICAL BAYTOWN OLEFINS PLANT 3525 DECKER DR, BAYTOWN, TX, 77520 EXXONMOBIL CHEMICAL BAYTOWN CHEMICAL PLANT 5000 BAYWAY DR, BAYTOWN, TX, 77520 FLYING J #725 1876 EAST FWY, BAYTOWN, TX, 77521 FRONTIER BEACH CITY FTR 171-70360-21737 17410 FM RD 2354, BAYTOWN, TX, 77523 FRONTIER FTR 171-70359-21790 8190 N MAIN ST, BAYTOWN, TX, 77521 FRONTIER FTR 171-70359-21791 6002 W BAKER RD, BAYTOWN, TX, 77520 FRONTIER SUPPLY/C.O. (FTR- 171-70359-21789) 301 W PEARCE ST, BAYTOWN, TX, 77520 GC - ASPHALT TERMINAL 4150 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 GC - BAYTOWN SHOP 3003 KILGORE PKWY, BAYTOWN, TX, 77523 GCDC- BAYTOWN 8406 FM 1405 RD, BAYTOWN, TX, 77523 GOOSE CREEK CISD TRANSPORTATION CENTER 2102 E ARCHER RD, BAYTOWN, TX, 77521 GOOSE CREEK FACILITIES APPROX 2 MI S OF BAYTOWN. FROM BAYTOWN GO S ON LEE DR. TRAVEL 1.7 MI. W ON CAUSEWAY RD. TRAVEL 0.09 MI TO SITE ON RT. - 77520 GOOSE CREEK FMC 3401 N MAIN ST, BAYTOWN, TX, 77521 H & H OIL 7311 DECKER DR, BAYTOWN, TX, 77520 HARCROS CHEMICALS BAYTOWN 5344 E GRAND PKWY S, BAYTOWN, TX, 77523 HARRIS COUNTY FWSD 1A 2314 BROAD ST, BAYTOWN, TX, 77521 HEB BAYTOWN GARTH ROAD 742 6430 GARTH RD, BAYTOWN, TX, 77521 HEB JVSS 05 BAYTOWN GARTH 645 3500 GARTH RD, BAYTOWN, TX, 77521 HERITAGE CRYSTAL CLEAN HOUSTON EAST/BAYTOWN DEPOT 4415 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 HEXION INC. - BAYTOWN PLANT 8450 W BAY RD, BAYTOWN, TX, 77523 HPP MATERIALS 2655 S FM 565 RD, BAYTOWN, TX, 77523 HUNTERS VILLAGE SUBDIVISION 7310 RABBIT HOLLOW, BAYTOWN, TX, REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 59 Name Address 77469 IKEA DISTRIBUTION SERVICES 017 4762 BORUSAN RD, BAYTOWN, TX, 77523 IKEA DISTRIBUTION SERVICES 023 4830 BORUSAN RD, BAYTOWN, TX, 77523 IPSCO KOPPEL TUBULARS BAYTOWN WORKS 2600 E GRAND PARKWAY S, BAYTOWN, TX, 77523 JRI BARGE TERMINAL 2301 S GRAND PARKWAY E, BAYTOWN, TX, 77523 JSW STEEL USA PLATE DIVISION 5200 E MCKINNEY RD STE 110, BAYTOWN, TX, 77523 KAG SPECIALTY PRODUCTS GROUP 5206 WADE RD, BAYTOWN, TX, 77521 KATOEN NATIE SPECIALTY CHEMICALS CLT 1919 S FM 565 RD BLDG 6, BAYTOWN, TX, 77523 LAKE MUD #2 1501 1/2 EAST FWY, BAYTOWN, TX, 77521 LAKE MUNICIPAL UTILITY DISTRICT 4454 AMBROSIA LN, BAYTOWN, TX, 77521 LANXESS BAYTOWN 8500 W BAY RD # MS37, BAYTOWN, TX, 77523 LCY ELASTOMERS 4803 DECKER DR, BAYTOWN, TX, 77520 LIBERTY TIRE RECYCLING 5302 WADE RD, BAYTOWN, TX, 77521 LOVE'S TRAVEL STOP #401 1703 EAST FWY, BAYTOWN, TX, 77521 LOWE'S OF BAYTOWN TX (#97) 5002 GARTH RD, BAYTOWN, TX, 77521 LYNCHBURG RELIABILITY SERVICE PROJECT 908 INDEPENDENCE PKWY N, BAYTOWN, TX, 77520 MARTIN TRANSPORT, INC. (BAYTOWN) 10850 I-10 EAST, BAYTOWN, TX, 77520 MAXIM CRANE WORKS 6327 THOMPSON RD, BAYTOWN, TX, 77521 MB - EAST PHT 9434 HIGHWAY 146 N, BAYTOWN, TX, 77520 MB - SOUTH RAIL TERMINAL 9853 HIGHWAY 146 N, BAYTOWN, TX, 77520 MB FRAC I II AND III 9850 FM 1942 RD, BAYTOWN, TX, 77521 MB FRAC IV AND V 8740 FM 1942, BAYTOWN, TX, 77521 MB FRAC VI & VIII 8774 FM 1942, BAYTOWN, TX, 77521 MESSER BAYTOWN 100 S AIRHART DR, BAYTOWN, TX, 77520 MM - MT BELVIEU YARD 14600 HATCHERVILLE RD, BAYTOWN, TX, 77521 MONUMENT CHEMICAL BAYTOWN 5501 W BAKER RD, BAYTOWN, TX, 77520 MUNICIPAL SERVICE CENTER 2123 MARKET ST, BAYTOWN, TX, 77520 MURPHY USA 7658 8800 N STATE HIGHWAY 146, BAYTOWN, TX, 77523 NASH 1ST PRODUCTION FACILITY From the intersection of Gulf Pump Road and Crosby Lynchburg Road, travel East on FM 1942 for approximately 8.2 miles. turn left (North) and travel 0.75 miles. Arrive at REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 60 Name Address Facility. - 77521 NSN TERMINAL 2000 FM 1405 RD, BAYTOWN, TX, 77523 ONEOK HYDROCARBON, L.P. 11350 FITZGERALD RD., BAYTOWN, TX, 77253 PALMER DISTRIBUTION SERVICES 5121 AMERIPORT PKWY, BAYTOWN, TX, 77523 PALMER LOGISTICS 17350 PALMER DRIVE, BAYTOWN, TX, 77523 PALMER LOGISTICS 300A DELTA PKWY, BAYTOWN, TX, 77523 PALMER LOGISTICS-AMERIPORT 4505 AMERIPORT PKWY, BAYTOWN, TX, 77523 PINNACLE PROPANE - BAYTOWN 10610 INTERSTATE 10 E, BAYTOWN, TX, 77523 PLANT 403 BAYTOWN 4318 N HIGHWAY 146, BAYTOWN, TX, 77520 PLANTATION ON COTTON BAYOU - PLANT 1 6500 PLANTATION DR, BAYTOWN, TX, 77523 PLANTATION ON COTTON BAYOU WATER PLANT 2 6210 PLANTATION DR, BAYTOWN, TX, 77523 PORT 10 OPERATIONS 6030 THOMPSON RD, BAYTOWN, TX, 77521 PRAXAIR - LINDE 9408 IH-10 EAST @ GATE #6, BAYTOWN, TX, 77522 PROCESS SOLUTIONS 4415 1/2 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 RAVEN BUTENE 1 9520 EAST FWY, BAYTOWN, TX, 77521 REIN TRUST NO. 1 9000 NORTH MAIN STREET, BAYTOWN, TX, 77521 RON CRAFT CHEVROLET CADDILLAC 4114 EAST FWY, BAYTOWN, TX, 77521 SI GROUP - BAYTOWN 4604 W BAKER RD, BAYTOWN, TX, 77520 SLAY TRANSPORTATION BAYTOWN FACILITY 5920 W BAY RD, BAYTOWN, TX, 77523 SPEEDCO 904 (FORMER 324) 2110 EAST I-10, BAYTOWN, TX, 77520 SUBURBAN PROPANE - BAYTOWN 10800 IH 10 E, BAYTOWN, TX, 77523 SUNBELT RENTALS PC 586 317 TEXAS 146 FRONTAGE, BAYTOWN, TX, 77520 SYNTECH CEDAR PORT 7500 FM 1405 RD, BAYTOWN, TX, 77523 TA BAYTOWN #017 6800 THOMPSON RD, BAYTOWN, TX, 77521 TAKE 5 OIL CHANGE 30231 114 W BAKER RD, BAYTOWN, TX, 77521 TAKE 5 OIL CHANGE 30552 4541 GARTH RD, BAYTOWN, TX, 77521 TAYLOR-WHARTON BAYTOWN 1411 TRANSPORT DR, BAYTOWN, TX, 77523 TEXAS EASTERN TRANSMISSION MT BELVIEU COMP ST 6431 S FM 565 RD, BAYTOWN, TX, 77523 REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 61 Name Address THE HOME DEPOT DC #5565 6115 FM 1405 RD, BAYTOWN, TX, 77523 THE HOME DEPOT STORE #6507 4915 GARTH RD, BAYTOWN, TX, 77521 TXDOT-HOUSTON-EAST HARRIS MAINTENANCE OFFICE REMOTE 2 Spur 300 at Baker Rd. under the freeway - 77521 UNITED ENERGY GROUP 8010 NEEDLEPOINT RD, BAYTOWN, TX, 77521 USA WASTE OF TEXAS LANDFILLS, INC. - BAYTOWN LANDFILL 4791 TRI CITY BEACH RD, BAYTOWN, TX, 77523 VERANDA WATER SYSTEM 7804 VERANDA DR, BAYTOWN, TX, 77523 VERIZON WIRELESS CHANNELVIEW: CELL SITE (104392) 7531 DECKER DR, BAYTOWN, TX, 77520 VLS BAYTOWN 1050 S FM 565 RD, BAYTOWN, TX, 77523 WADE ROAD CAMP 8103 WADE RD, BAYTOWN, TX, 77521 WALMART IMPORT DISTRIBUTION CENTER #7042 4554 OSCAR NELSON JR DR, BAYTOWN, TX, 77523 REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 62 HAZARDOUS MATERIALS THREAT MAP - REGULATED FACILITIES TIER II FACILITIES This logo are locations of Tier II Facilities REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 63 Toxic Release Inventory (TRI) Facilities Facility Name Address County AIRGAS SPECIALTY PRODUCTS - BAYTOWN TX 6603A WEST BAY ROAD CHAMBERS AIR PRODUCTS BAYTOWN 3 FACILITY 7714 WEST BAY RD. CHAMBERS AIR PRODUCTS LLC 5503 W BAKER RD HARRIS BAYTOWN PLANT 7100 N HWY 146 CHAMBERS BOC GASES 100 S AIRHART DR HARRIS BP AMOCO CHEMICALS CEDAR BAYOU PLANT 9548 INTERSTATE 10 HARRIS CAMPBELL RMC BAYTOWN 4704 W CEDAR BAYOU HARRIS CEDAR BAYOU ELECTRIC GENERATING STATION 7705 W BAY RD CHAMBERS CEMEX CONSTRUCTION MATERIALS HOUSTON LLC - BAYTOWN 4008 HIGHWAY 146 NORTH HARRIS CENTURY ASPHALT LTD BAYTOWN FACILITY 4008 HWY 146 HARRIS CHEMICALS INC 12321 HATCHERVILLE RD CHAMBERS CHEVRON PHILLIPS CHEMICAL CO LP 9500 IH-10 E HARRIS CLEAN AS NEW GULF COAST LLC 1303 THOMPSON PARK DRIVE HARRIS COVESTRO LLC 8500 W BAY RD MS-21 CHAMBERS DELTA BAYTOWN 233 DELTA PKWY CHAMBERS DELTA CEDAR BLVD 3710 CEDAR BLVD CHAMBERS DUNA USA INC 4210 FM 1405 CHAMBERS ECOLOCHEM 4200 W GREENWOOD CHAMBERS ECO SERVICES OPERATIONS CORP. 3439 PARK ST HARRIS EL DORADO NITROGEN LLC 8490 W BAY RD CHAMBERS EXXONMOBIL BAYTOWN CHEMICAL PLANT (PART) 5000 BAYWAY DR HARRIS EXXONMOBIL CHEMICAL CO BAYTOWN OLEFINS PLANT (PART) 3525 DECKER DR HARRIS EXXONMOBIL MONT BELVIEU PLASTICS PLANT 13330 HATCHERVILLE RD CHAMBERS EXXONMOBIL REFINING & SUPPLY BAYTOWN REFINERY (PART) 2800 DECKER DR HARRIS FINE ORGANICS CORP 6655 WEST BAY RD CHAMBERS REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 64 FIRST CHEMICAL TEXAS L.P. 8480 W BAY RD CHAMBERS FLOMIN INC 7500 FM 1405 CHAMBERS GRANITE INLINER LLC - BAYTOWN 4701 DECKER DR. HARRIS HARCROS CHEMICALS HOUSTON 5344 E GRAND PKWY S CHAMBERS HEXION INC - BAYTOWN PLANT 8450 WEST BAY ROAD CHAMBERS HOUSTON MARINE SERVICE INC. 850 S LYNCHBURG RD HARRIS JSW STEEL 5200 E MCKINNEY RD CHAMBERS KOCH MATERIALS CO 1220 AIRHART RD HARRIS KOPPEL STEEL CORP BAYTOWN PLANT 2600 E GRAND PKWY S CHAMBERS LANXESS CORP-BAYTOWN 8500 W BAY RD MS-37 CHAMBERS LATTIMORE MATERIALS CORP - BAYTOWN RM 6022 W BAY RD CHAMBERS LCY ELASTOMERS LP 4803 DECKER DR HARRIS MB FRAC I II & III 9850 FM 1942 CHAMBERS MB FRAC IV & V 8740 FM-1942 CHAMBERS MILLER THERMAL INC ALLOYS INTERNATIONAL DIV 1901 ELLIS SCHOOL RD HARRIS MONT BELVIEU EAST PHT FACILITY 9434 N HWY 146 CHAMBERS MONT BELVIEU SOUTH RAIL TERMINAL 9853 N HWY 146 CHAMBERS MONUMENT CHEMICAL BAYTOWN LLC 5501 BAKER RD HARRIS NATURAL GAS ODORIZING INC. 3601 DECKER DR HARRIS NOV RIG SYSTEMS BAYTOWN OFFSHORE 4123 OSCAR NELSON JR DR CHAMBERS ONEOK HYDROCARBON L.P. - MONT BELVIEU NGL FRACTIONATION (MB 11350 FITZGERALD RD CHAMBERS RAVEN PLANT 9300 NEEDLEPOINT RD HARRIS SI GROUP BAYTOWN 4604 W BAKER RD HARRIS SYNTECH CEDAR PORT 7500 FM-1405 CHAMBERS SYNTHETIC OILS & LUBRICANTS OF TEXAS 300B DELTA PKWY CHAMBERS TRIFECTA TRADING 2000 FM 1405 RD CHAMBERS VERTEX PROCESSING LP 6655 W BAY RD STE B CHAMBERS The image below depicts Toxic Release Inventory (TRI) facilities. REDACTED Appendix 6 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 65 Map of TRI Facilities in Baytown •Locations of TRI FacilitiesREDACTED Appendix 7 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 66 HAZARDOUS MATERIALS TRANSPORTATION ROUTES 1.Highways – All known hazardous materials shipped by truck are transported through Baytown. •Interstate 10 •Spur 330 •State Highway 146 •State Highway 99 / Grand Parkway 2.Railroads Union Pacific Railroad – All known hazardous materials shipped by rail are transported through Baytown. 3.Pipelines The BFD Office of Emergency Management maintains a database of gas and hazardous liquid pipelines based on the National Pipeline Management System (NPMS). The City of Baytown Public Works and Engineering Department also maintains a list of registered pipelines within the City of Baytown. 4.Shipping -The Houston Ship Channel borders Baytown on the west and south sides.REDACTED Appendix 7 to Annex Q FOR OFFICIAL USE ONLY (FOUO) Q – 67 HAZARDOUS MATERIALS TRANSPORTATION ROUTES Hazardous Cargo Routes going through Baytown are: 1.Interstate 10 2.Spur 330 (Decker Drive) 3.State Highway 146 4.State Highway 99 (Grand Parkway) Hazardous Cargo is also transported daily by rail and pipeline. REDACTED • • • • • • • • • • • • • • • • • • • • • • 31684 - PHILLIPS 66 PIPELINE LLC 31788 - CALPINE TEXAS PIPELINE LP 32099 - ENERGY TRANSFER COMPANY 32109 - ONEOK NGL PIPELINE, LLC 32147 - MARATHON PIPE LINE LLC 32334 - TC OIL PIPELINE OPERATIONS INC 32391 - NRG TEXAS POWER LLC 32614 - WILLIAMS OLEFINS FEEDSTOCK PIPELINES, LLC 3445 - DIXIE PIPELINE COMPANY LLC 3527 - DOW PIPELINE CO 39398 - INEOS USA LLC 39426 - SIEMPRE ENERGY OPERATING, LLC 39434 - FOOTHILLS TEXAS, INC. 39477 - KEYERA ENERGY, INC. 39565 - TORRENT OIL LLC 4472 - CYPRESS INTERSTATE PIPELINE LLC 4805 - EXPLORER PIPELINE CO 4900 - KINDER MORGAN TEJAS PIPELINE 4900 - KINDER MORGAN TEJAS PIPELINE 4906 - EXXONMOBIL PIPELINE CO 842 - AIR LIQUIDE LARGE INDUSTRIES U.S. LP 994 - WILLIAMS FIELD SERVICES - GULF COAST COMPANY, LP Appendix 8 to Annex Q FOR OFFICIAL USE ONLY (FOUO) ESF 10 – 68 GAS AND HAZARDOUS LIQUID PIPELINES Pipeline Operator ID and Name •117 - AIR PRODUCTS & CHEMICALS INC •12628 - MOBIL PIPE LINE COMPANY •12634 - MOBIL CHEMICAL CO •15454 - PETROLEUM FUELS CO •18718 - SUNOCO PIPELINE L.P. •19235 - TEXAS EASTERN TRANSMISSION, LP (SPECTRA ENERGY PARTNERS, LP) •19892 - UCAR PIPELINE INCORPORATED •20044 - LINDE •2162 - DOW PIPELINE CO - CAYUSE •22855 - FLINT HILLS RESOURCES, LC •25146 - EQUISTAR CHEMICALS, L.P. •2552 - COLONIAL PIPELINE CO •26086 - SEADRIFT PIPELINE CORP •26302 - MUSTANG PIPELINE CO •2731 - CHEVRON PIPE LINE CO •30626 - TARGA NGL PIPE LINE CO •30755 - CITGO PRODUCTS PIPELINE CO •30829 - ENTERPRISE CRUDE PIPELINE LLC •31130 - DCP MIDSTREAM •31174 - SHELL PIPELINE CO., L.P. •31371 - BUCKEYE DEVELOPMENT & LOGISTICS, LLC •31451 - KINDER MORGAN TEXAS PIPELINE CO •31454 - NUSTAR LOGISTICS, L.P. •31618 - ENTERPRISE PRODUCTS OPERATING LLCREDACTED Appendix 8 to Annex Q FOR OFFICIAL USE ONLY (FOUO) ESF 10 – 69 Gas and Hazardous Liquid Pipeline Map REDACTED Appendix 8 to Annex Q FOR OFFICIAL USE ONLY (FOUO) ESF 10 – 70 EVACUATION ROUTES FOR REGULATED FACILITY RISK AREAS Evacuation routes in this annex are for the risk areas surrounding the regulated facilities described and depicted in Appendix 6. Evacuation Routes for facilities on West side of Baytown will use Decker Drive to Interstate 10. Alternate route is Wade Rd. to Interstate 10 or FM2100 North. Evacuation Route for facilities on East side of Baytown will use State Highway 146. Alternate routes are Main Street or Garth Road to the west, or FM3180 to the east. Evacuation Routes for South side facilities are Spur 330 (Decker Drive) or State Highway 146. Alternate routes are Main Street or Garth Road. REDACTED Appendix 8 to Annex Q FOR OFFICIAL USE ONLY (FOUO) ESF 10 – 71 Baytown Fire Department Hazardous Material Response Team Overview Team Description The Baytown Fire Department maintains a Regional Hazardous Material Response Team (HMRT). The BFD HMRT is a specialized team in detecting, containment, and removal of hazardous materials or chemical products from the general population. As a regional asset, the HMRT provides mutual aid services in the HGAC 13 county region. Team Type and Size The Baytown Hazardous Material Response Team is a FEMA Type I Team. There are currently 27 members assigned to the HAZMAT Team with an additional 17 members trained to the HAZMAT Technician level. Apparatus and Equipment The Baytown Fire Station #7 is designated as the HAZMAT Station. The station houses the Regional Hazardous Materials Response apparatus and trailer which consist of a 2004 Pierce Commander unit, a 2012 Chevrolet as a prime mover for the 2019 32’ Eagle trailer. The firefighters assigned to Engine 7 cross-staff the HAZMAT units when needed. REDACTED CITY OF BAYTOWN SEARCH AND RESCUE ANNEX Emergency Support Function 9 BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT OCTOBER 2024 FOR OFFICIAL USE ONLY (FOUO) ESF 9 -3 RECORD OF CHANGES CHANGE # DATE OF CHANGE DESCRIPTION CHANGED BY FOR OFFICIAL USE ONLY (FOUO) ESF 9 -4 SEARCH AND RESCUE ANNEX (ESF 9) Primary Agencies: Baytown Fire Department Support Agencies: Baytown Police Department I. AUTHORITY • Texas Government Code 418 • City of Baytown Municipal Code, Chapter 22 • City of Baytown Basic Emergency Management Plan, Section I. II. PURPOSE The purpose of this annex is to outline operational concepts and organizational arrangements for Search and Rescue (SAR) operations during emergency situations in our community. The Baytown Fire Department, Technical Rescue Team has primary SAR responsibilities and are assisted by the Baytown Police Department. SAR operations include Structural Collapse / Urban SAR, Inland/Wide Area SAR, Waterborne SAR, and Aeronautical SAR. III. EXPLANATION OF TERMS Acronyms AAR After Action Review BFD Baytown Fire Department CERT Community Emergency Response Team CIMA Channel Industries Mutual Aid DDC Disaster District Committee EMC Emergency Management Coordinator EOC Emergency Operations Center FD Fire Department FEMA Federal Emergency Management Agency HazMat Hazardous Material HCIFS Harris County Institute of Forensic Sciences HGAC Houston-Galveston Area Council IC Incident Commander ICP Incident Command Post ICS Incident Command System JP Justice of the Peace MAMB Mutual Aid Mont Belvieu NIMS National Incident Management System SAR Search and Rescue SOG Standard Operating Guidelines SOP Standard Operating Procedures FOR OFFICIAL USE ONLY (FOUO) ESF 9 -5 STAR State of Texas Assistance Request TEEX Texas Engineering Extension Service TIFMAS Texas Intrastate Fire Mutual Aid System TX-TF1 Texas Task Force 1 UAVs small Unmanned Aerial Vehicles USAR Urban Search and Rescue USRT Underwater Search and Recovery Team VFD Volunteer Fire Department Definitions HazMat: Hazardous materials. Any substance or combination of substances which, because of their quantity, concentration, physical, chemical, or infectious characteristics may cause, or significantly contribute to, an increase in deaths or serious illness; and/or pose a substantial present or potential hazard to humans or the environment. Secondary Hazard: A situation that occurs as a result of an initial hazard. For example, a chemical release from a tank car involved in a train derailment or a gas leak within a collapsed building. Terrorist Incident: A violent act, or an act dangerous to human life, in violation of the criminal laws of the United States or of any state, to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political and social objectives. Texas Task Force 1: Also known as TX-TF1, this task force is the state’s urban search and rescue team, headquartered at the Texas Engineering Extension Service’s Emergency Response and Rescue Training Field in Bryan, Texas. Its members are from city and county agencies throughout the state. They respond to mass casualty disasters anywhere in the state. Their assistance is not limited to heavy US&R. They also have a Flood Rescue Strike Team to assist during flooding situations. Baytown 1: Structural Collapse and Technical Rescue Type II Team. IV. SITUATIONS AND ASSUMPTIONS Situations • The City of Baytown depends on the Baytown Fire Department for Search and Rescue. • Local buildings are subject to severe structural damage from such threats as hurricane, tornado, flood, earthquake, explosion, acts of terrorism and others, which could result in people trapped in damaged and collapsed structures. • In emergency situations involving structural collapse, large numbers of people may require rescue. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -6 • The mortality rate among trapped victims rises dramatically after 72 hours; therefore, search and rescue operations must be initiated without delay. • Secondary hazards may compound problems and threaten both disaster victims and rescue personnel. • Weather conditions such as rain, temperature extremes, and high winds, may pose additional hazards to disaster victims and rescue personnel. • Large-scale emergencies, disasters, and acts of terrorism may adversely impact SAR personnel, equipment, and facilities as well as communications systems. Assumptions • A trained, equipped, organized rescue service will provide the capability to conduct methodical SAR operations, shore up and stabilize weakened structures, release trapped persons, and locate the missing and dead. • Access to disaster areas may be limited because of damaged infrastructure. • If our resources and those obtained pursuant to inter-local agreements are insufficient and additional support is required, we will request assistance from the State. • During major emergency situations, our SAR resources may be damaged and specialized supplies depleted. • During major emergency situations, our SAR resources will most likely be quickly overcome by: the area of effect, the number of entrapped victims, the number of injured, limited accessibility due to infrastructure damage, inability to resupply, or some/all of these. V. CONCEPT OF OPERATIONS General The Baytown Fire Department has the primary responsibility of providing the City of Baytown with SAR operations. This function is provided by the BFD Technical Rescue Team. The Technical Rescue Team provides the following specialty operations: rope rescues, structural collapse rescues, confined space rescues, trench rescues, high angle rescues, wide area search and rescues, and swift water rescues. BFD also operates a Maritime Division that consists of rescue boats, a fire boat, and dive team that can be used for search and rescue operations along waterways. BFD also maintains and operates eight High Water Vehicles used for water rescues during major floods. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -7 The responsibilities of the BFD will be extensive during some types of emergency situations that involve search and rescue operations. These responsibilities include the search for and extrication of disaster survivors during incidents such as structural collapse, hazmat accidents, flooding incidents, radiological incidents, and major fires or explosions. The Baytown Police Department (BPD) maintains and operates 4 High Water Vehicles, a small Unmanned Aerial Vehicles (UAVs) program, and dive team that can be used to support search and rescue operations. Mutual Aid • Houston Fire Department Regional Team • Montgomery County Regional Team • Fort Bend County Regional Team • The Mutual Aid Mont Belvieu (MAMB) Organization • The Channel Industries Mutual Aid (CIMA) Organization CERT Teams may play an important role in SAR operations in advance of the arrival of professional responders. CERT teams provide: • Credentialed, trained, and basic ICS organized first response lay- personnel in their immediate area • Rapid, initial, basic assistance to victims in their area • Collecting of disaster intelligence that will assist professional responders • Communications within their area. Implementation of ICS The first responder on the scene of an emergency situation should initiate the Incident Command System (ICS) and establish a command post (ICP). As other responders arrive, the individual most qualified to deal with the specific situation present should serve as the Incident Commander (IC). The IC will direct and control responding resources and designate emergency operating areas. Search and Rescue Operations SAR operations include distress monitoring; incident communications; locating distressed personnel; and coordinating and executing rescue operations, including extrication and/or evacuation as well as providing medical assistance and civilian services through the use of public and private resources to assist persons and property in potential or actual distress. SAR Operations include the following: Structural Collapse / Urban SAR Urban SAR is a subset of Technical SAR operations of highly trained and skilled personnel. Urban SAR involves technical search and rescue, rope rescue, vehicle extrication, machinery extrication, confined space, trench and excavation in an urban environment. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -8 Inland and Wide Area SAR Inland and Wide Area SAR is conducted in a variety of environments such as rural, remote, wooded, and other inaccessible areas. This often require extended response times and the use of specialized equipment. This type of operation involves accessing, stabilizing, extricating, and transporting stranded, lost, or injured persons using available resources. Inland SAR can be accomplished using ground searchers, aviation assets, search canines, and specialized SAR teams. Waterborne SAR Waterborne SAR is a subset of Technical SAR operations in the water environment, to include waterways, riverines and bayous, and floodwaters or swiftwater conditions. Waterborne SAR operations will include the support of the BFD Technical Rescue Team, BFD Maritime Team, and BFD Dive Team. BFD also maintains a fleet of High- Water Vehicles to assist in water rescues during flooding. Waterborne SAR operations may include, but are not limited to the following: • Search and rescue of distressed or disabled watercraft and vessels • Search and rescue of flooded and inundated areas • Search and rescue of persons and animals trapped by water • Search and rescue operations in coastal waters and the Houston Ship Channel • Providing water access to specialized units to complete emergency tasks • Assisting the US Coast Guard, Houston Ship Channel, and industry with SAR operations conducted along navigable waters. Aeronautical SAR The City of Baytown will coordinate with County, State, and Federal agencies with fixed and rotor winged aircraft to conduct aeronautical search and rescue operations. Aeronautical SAR operations may also involve recovery of missing or downed aircraft. The Baytown Police Department maintains a small Unmanned Aerial Vehicle (UAV) Program that may be deployed for search and rescue operations to assist in aerial searches. Emergency Medical Operations Patient-handling protocols will be adhered to by all SAR responders in accordance with standing orders and Health and Medical Annex (ESF-8). SAR personnel will be responsible for patients from point of rescue through the transfer to medical personnel for decontamination, triage, treatment and/or transport to a healthcare facility. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -9 Fatality Management During SAR Operations it may become necessary to establish a Fatality Management Branch within the Operations Section. Decedent recovery, morgue operations, and human remains identification will be directed by the Harris County Institute of Forensic Science as the local medicolegal authority. The Fatality Management Branch will maintain accurate fatality count and communicate updates to the authority having jurisdiction and the Baytown EOC. Hazardous Material Response During SAR operations, the BFD HAZMAT Team may need to be deployed and assigned to the incident if hazardous materials are present or if responders require decontamination. The HAZMAT Team will operate in accordance with standing orders and Hazard Materials and Oil Spill Response Annex (ESF 10). Terrorist Incident Response During suspected terrorist incident response, it is essential that the incident command team develop a plan of action which will allow SAR personnel to conduct operations in an efficient and safe manner. Emergency responders should be especially watchful for any signs of a secondary device usually set off for the purpose of injuring them. The command team must be aware that this is a crime scene and take the appropriate steps to preserve evidence. Refer to Terrorist Incident Annex for more information on the response to terrorist threats and activities. Requesting External Assistance If the City’s local SAR resources are inadequate to deal with an emergency situation, SAR resources covered by inter-local agreements will be requested by the Fire Chief, Police Chief or other individuals who are specifically authorized to do so. The Fire Chief, Police Chief or authorized individual may also request assistance from industries and businesses with SAR resources that have agreed to assist us during emergencies. If our SAR resources and those obtained pursuant to inter-local agreements are insufficient to deal with an emergency situation, statewide mutual aid will be requested in accordance with the Texas Intrastate Fire Mutual Aid System (TIFMAS) during an emergency situation (see State of Texas Emergency Management Plan, Search and Rescue Annex – ESF 9). If the foregoing resources are inadequate to deal with an emergency situation, the Mayor, City Manager or Emergency Management Coordinator may request SAR assistance from the State through the Disaster District in Houston. The Baytown EOC will request county, regional, and state assistance and resources using the State of Texas Assistance Request (STAR) process. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -10 Activities by Phases of Emergency Management Mitigation • Maintain up-to-date information on known hazards present in facilities such as refineries, factories, power plants, and other commercial businesses. • Maintain up-to-date information on type and quantities of hazardous materials present in local businesses and industrial facilities. • Ensure measures are in place to maintain situational awareness of advancing or evolving threats. Preparedness • Maintain a schedule for testing, maintenance, and repair of rescue equipment. • Maintain a list of all SAR resources (see Logistics and Resource Management Annex – ESF 7) and stock specialized supplies. • Make arrangements for responders to obtain building plans during emergencies. • Prepare and execute mutual aid agreements. • Identify sources of dogs that can be used for SAR operations. • Develop communications procedures to ensure adequate communications between SAR units, fire units, law enforcement units and other emergency responders. • Plan and execute training exercises for all SAR personnel on a regular basis. • Revise and update response plans at regular intervals. • Conduct periodic CERT trainings to ensure viable public awareness and CERT response capabilities. • Conduct joint exercises with CERT and professional SAR personnel. Response • Initiate rescue missions, as necessary. • Mobilize support resources. • Coordinate with county, regional, state, and federal SAR partners • Establish contact with CERT teams. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -11 • Control and extinguish fires. • Control traffic and perimeter. • Evacuate and relocate. • Coordinate operations using NIMS principles and the Incident Command System. Recovery • Perform or assist in decontamination and cleanup. • Assess damage to SAR equipment and facilities, if necessary. • Inventory and replace depleted supplies. • Conduct public information activities. • Secure and return to normal duty. VI. ORGANIZATION AND TASK ASSIGNMENTS General The City of Baytown’s normal emergency organization, described in the Basic Plan and depicted in Attachment 3 to the Basic Plan, shall carry out the function of providing SAR services in emergency situations. The BFD Technical Rescue Team can handle routine SAR operations, with limited support from one or two other emergency services, operating within the Incident Command System. The EOC will normally be activated for major emergencies and disasters that require extensive SAR operations and a commitment of all emergency services as well as external assistance. The Fire Chief or designee shall staff the EOC Fire Branch Desk to coordinate emergency SAR operations, and shall function under the direction of the Operations Section Chief in the EOC ICS organizational structure. Task Assignments City Department / Position Responsibilities Baytown Fire Department • Develop all SAR Standard Operations Procedures (SOPs) using City resources or those available/obtained pursuant to inter- local agreements though the ICS system and EOC when activated. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -12 City Department / Position Responsibilities • Provide assistance during evacuations (see Evacuation and Population Protection Support Annex). • Prepare inter-local agreements for SAR support and submit to the Emergency Management Coordinator for review and action by the City Manager and City Council. • Provide support for other public safety operations, as necessary. • Provide boat transport when needed for water rescue or evacuation. • Support underwater rescue divers from the Baytown Police Department if needed. • Provide trained personnel and equipment to administer emergency medical support, if necessary. • Request Medi-evac support; activate Mass Casualty Incident protocols, etc. as requested by the IC. Incident Commander • Establish an ICP and control and direct emergency response resources. • Assess the incident, request any additional resources needed, and provide periodic updates to the EOC, if activated. • Determine and implement initial protective actions for emergency responders and the public in the vicinity of the incident site. • Incorporate into the command structure and responsibilities in the City ICS structure as the Incident Command System escalates and the EOC is activated. Law Enforcement • Upon request of the IC, provide control access to and control traffic around the incident sites. • Coordinate body location and/or recovery activities with Harris County Institute of Forensic Sciences (HCIFS). The Public Works and Engineering Department • Upon request of the IC, provide heavy equipment support for SAR operations. • Upon request of the IC, provide such support as they are equipped and capable. Baytown 911 Communications Center • provide communications equipment and support. The Baytown EOC will assist as needed. Community Emergency Response Team (CERT) – In • Immediately provide assistance to survivors in their neighborhood/area. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -13 City Department / Position Responsibilities advance of the arrival of emergency responders • Organize spontaneous volunteers who have no training. • Collect disaster intelligence for the professional responders. • Perform basic fire suppression, in accordance with their training, if needed. • Establish basic disaster medical operations. • Conduct light search and rescue. VII. DIRECTION, CONTROL, AND COORDINATION General For most emergency situations, the IC will direct and control emergency operations from an ICP. All SAR resources will carry out tactical assignments directed by the IC. The IC will be assisted by a staff with the expertise needed to handle the specific incident. The size of the staff will depend on the scale of the incident and what is required for the tasks to be performed. The individual most qualified to deal with the specific type of emergency situation present should serve as the IC. In some situations, the EOC may be activated without an incident command post This type of organizational arrangement is used most likely when: (a) a hazard threatens, but has not yet impacted the local area (such as the predicted landfall of a hurricane), or (b) when a generalized threat exists and there is no identifiable incident site (as may be the case for a terrorist incident. During these situations, a senior Fire Officer will normally report to the EOC to coordinate any response by SAR personnel. Where a Type IV or greater incident occurs, the EOC will be activated and the incident will be managed by the IC in the EOC. An ICS system will be activated in the EOC and the General and Command Staff will coordinate responses, resource management, logistics, and public information releases. External response agencies are expected to conform to the general guidance provided by our senior decision-makers and carry out tactical assignments directed by the IC. However, organized response units will normally work under the immediate control of their own supervisors. Incident Command System – EOC Interface The City of Baytown operates it’s EOC under ICS principles. When activated, emergency operations typically are managed out of the EOC as though the event were an Incident Complex. For a typical incident, the ICP houses the Incident Commander, but when a large-scale event occurs (i.e., FEMA Type IV or greater), the EOC houses the Incident Commander and the Command Posts manage operations at each site. A general Concept of Operations is provided in Section V of Emergency Management Annex (ESF 5). FOR OFFICIAL USE ONLY (FOUO) ESF 9 -14 Line of Succession Line of succession for the Fire Chief is: • Fire Chief • Assistant Fire Chief, Operations • Assistant Fire Chief, Administration • Assistant Fire Chief, Logistics • Assistant Fire Chief, Planning VIII. INCREASED READINESS ACTION Readiness Level IV – Normal Conditions See the mitigation and preparedness activities in section V above. Readiness Level III – Increased Readiness • Monitor situation. • Alert key personnel. • Check readiness of all equipment and supply status and correct deficiencies. • Review inter-local agreements for use of SAR resources operated by other agencies. • Review plans and procedures and update them, if necessary. Readiness Level II – High Readiness • Alert personnel of possible emergency duty. • Place selected personnel and equipment on standby. • The EOC will activate. • Prepare to implement inter-local agreements. Readiness Level I – Maximum Readiness • Mobilize selected SAR team members, Baytown Technical Rescue Team, TR- 51, TR-52 and TR-53. • Consider precautionary staging or deployment of personnel and equipment, if appropriate. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -15 • Dispatch SAR representative(s) to the EOC. • Consider staffing HazMat 7, Baytown’s Regional Hazardous Materials Response Vehicle, with a minimum of four State-Certified Hazardous Materials Technicians for the duration of the Maximum Readiness period. IX. ADMINISTRATION, FINANCE, AND LOGISTICS Administration and Finance Cost Documentation Expenses incurred in carrying out emergency response operations for certain hazards, such as radiological accidents or hazmat incidents may be recoverable from the responsible party. Hence, all fire service elements will maintain records of personnel and equipment used and supplies consumed during large-scale emergency operations. The Fire Department will track all costs related to firefighting operations for proper disaster finance and cost recovery. This includes contracted services related to emergency services. The Fire Department will maintain an ICS-214 Activity Log to track time and effort related to the incident; including cost for mutual aid services. The Fire Department will provide all documentation related to the incident to the Documentation Unit within the EOC Planning Section upon closure of the incident. For more details on finance processes and procedures, please refer to the Disaster Finance and Cost Recovery Annex. Records Activity Logs. The IC and, if activated, the EOC, shall maintain accurate logs recording significant operational activities, the commitment of resources, and other information relating to emergency response and recovery operation. See Section IX of Emergency Management Annex (ESF 5), for more information on the types of information that should be recorded in activity logs. Documentation of Costs. Expenses incurred in carrying out emergency response operations for certain hazards, such as radiological accidents or hazmat incidents may be recoverable from the responsible party. Hence, all SAR service elements will maintain detailed records of personnel and equipment used and supplies consumed during large-scale emergency operations on such forms as directed. Preservation of Records Vital records should be protected from the effects of disaster to the maximum extent feasible. Should records be damaged during an emergency situation, professional FOR OFFICIAL USE ONLY (FOUO) ESF 9 -16 assistance in preserving and restoring those records should be obtained as soon as possible. Logistics and Resources A listing of local SAR resources is found in Appendix 2 – Baytown Fire Department SAR Teams. Communications General emergency communications capabilities and connectivity are discussed and depicted in Communications Annex (ESF 2). The SAR team communications network is shown in Appendix 1. After Action Review For large-scale emergency operations, the Mayor, City Manager or EMC shall organize and conduct an After-Action Review (AAR) of emergency operations in accordance with the guidance provided in the Basic Plan. The purpose of this AAR is to identify needed improvements in this annex: procedures, facilities, and equipment. SAR personnel who participated in the operations should participate in the review. Training and Exercise Baytown Fire Department will participate in drills, tabletop exercises, functional exercises, or full-scale exercises as appropriate. Results of such exercises may result in revisions to this Annex. X. INFORMATION COLLECTION, ANALYSIS AND DISSEMINATION Reporting In addition to reports that may be required by their parent organization, SAR teams participating in emergency operations should provide appropriate situation reports to the IC. The IC will forward periodic reports to the EOC. Pertinent information will be incorporated into the Initial Emergency Report and the periodic Situation Report that is prepared and disseminated to key officials, other affected jurisdictions, and state agencies during major emergency operations. The essential elements of information for the Initial Emergency Report and the Situation Report are outlined in Appendices 2 and 3 to Emergency Management Annex (ESF 5). Information Collection and Analysis All pertinent information during an activation relative to a Search and Rescue (SAR) mission will be kept current in IAP Software, WebEOC, EOC ICS-213-RR triplicate forms, and other logs. When locating a resource for SAR incidents, it is important that the Logistics Section FOR OFFICIAL USE ONLY (FOUO) ESF 9 -17 receive as much information as possible. To appropriately and adequately fulfill a request, the Logistics Section should be provided or collect the following information: • A detailed description of the resource needed • Approximately how long the resource will be needed (duration of use) • Does the resource require an operator? • When is the resource needed? • Where does the resource need to be delivered? • Will there be additional supplies or maintenance needed for the resource? • Does the resource require a special permit to operate? The Search and Rescue Teams will share information about incident response, recovery, and protective actions with the Incident Commander (IC) and Planning Section to ensure the essential elements of information and critical information requirements are being included into action plans for each operational period. The Planning Section will also utilize a Resource Tracking System to manage all resources assigned to the Search and Rescue incident; which may include WebEOC boards or a T-Card system. Information Dissemination The Incident Commander, EMC, and the City Manager will be kept apprised of SAR response and resources; availability in light of current and potential demand; projected resource requirements (anticipated beyond current status); and potential for mutual aid or State/Federal resource needs. This will be accomplished during regular Situation briefings and immediately face-to-face should the incident dictate. XI. ANNEX DEVELOPMENT AND MAINTENANCE The Fire Chief is responsible for developing and maintaining this annex, with the review and assistance of the Emergency Management Coordinator. Recommended changes to this annex should be made as needs become apparent. This annex will be reviewed annually and updated in accordance with the schedule outlined in the Basic Plan. Departments and agencies assigned responsibilities in this annex are responsible for developing and maintaining Departmental SOGs covering those responsibilities. XII. REFERENCES • FEMA, Emergency Support Function 9 – Search and Rescue Annex, June 2016 • Texas, Search and Rescue Annex, December 2016 • Texas Intrastate Fire Mutual Aid System • Emergency Management Accreditation Program (EMAP), Urban Search and Rescue Standard, 2022. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -18 APPENDICES Appendix 1 .................................................................. Communications Network Appendix 2 ....................................................................... Baytown SAR Teams FOR OFFICIAL USE ONLY (FOUO) ESF 9 -19 APPENDIX 1 – SAR COMMUNICATIONS NETWORK LEGEND: Phone 800 MHz Radio Cell Phone BFD SAR Team County / Regional SAR Team(s) INCIDENT COMMAND POST BAYTOWN EOC 911 COMMUNICATIONS CENTER COUNTY EOC FOR OFFICIAL USE ONLY (FOUO) ESF 9 -20 APPENDIX 2 – Baytown Fire Department Specialized Rescue Teams BFD Technical Rescue Team Team Description The BFD Technical Rescue Team is a specialized team that responds to rope rescues, structural collapse rescues, confined space and trench rescues, mechanical and vehicle extrication, wide-area search rescues, and water rescues. The team is a regional asset and responds within the City of Baytown and the 13-county HGAC region. Team Type and Size The BFD Technical Rescue Team is a FEMA Type-II team. The team is comprised of twenty (20) members who are available to respond to emergency incidents requiring technical search and rescue operations. Apparatus and Equipment BFD Fire Station #5 is designated as the Technical Rescue Station. The station houses the technical rescue team apparatus and trailers. Three (3) 2009 Ford trucks and 3 trailers outfitted with various rescue tools. The firefighters assigned to Engine 5 cross-staff the rescue units when needed. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -21 BFD Maritime Firefighting and Rescue Team Team Description The BFD Maritime Firefighting Team provides rapid water response to fire, rescue, and hazmat incidents occurring on or along the waterways of the City of Baytown. The fireboat will coordinate closely with other public safety marine units during emergency operations, such as the Port of Houston Fire Department and the Baytown Dive Team. The Maritime Firefighting Team engages in the following operational roles: • Water-based rescue and medical incidents • Fire suppression on watercrafts, marina, and on shore • Search and Rescue • Chemical/fuel spill response • Support during natural disasters or other large-scale incidents • Support for the Hazardous Materials Response Team and Technical Rescue response operations • Support for law enforcement operations Team Type and Size Members of the Marine Division are comprised primarily of personnel from fire station #2. The current members have successfully completed Marine Firefighting for Land-Based Firefighters from Texas A&M Engineering Extension Service. Future training will consist of Boat Operations and Training for Fire Boat operations along with operations during search and rescue. Apparatus and Equipment The fireboat will be staged at the Baytown Marina with direct access to the Houston Ship Channel. The Maritime Team apparatus includes a 32’ Fire Boat – Marine 2. The team also has a rescue boat, which is a 2013 Boatwright with a 2013 McClain trailer serving as Marine 1. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -22 Baytown High Water Vehicles The Baytown Fire Department maintains a fleet of High Water Vehicles. All seven Fire Stations are assigned a High Water Vehicle to conduct water rescues during major floods and severe storms that inundate inland areas. The Baytown Police Department also maintains four (4) High Water Vehicles to assist in water rescues and special operations. The Fire Department and Police Department conduct specialized training for personnel operating the High Water Vehicles. FOR OFFICIAL USE ONLY (FOUO) ESF 9 -23 Baytown Underwater Search and Recovery Team Team Description The Baytown Underwater Search and Recovery Team (USRT) is a specialized dive team, which is a joint public safety effort between the Baytown Police Department and the Baytown Fire Department. The Dive Team is a regional asset and responds within the City of Baytown and the 13-County HGAC region. Team Type and Size The Baytown USRT is a FEMA Type I team. The current team roster includes 9 certified Public Safety Divers with 4 more in training. Apparatus and Equipment The Baytown USRT uses sophisticated diving equipment, including dry suits and full-face masks with underwater communications. FOR OFFICIAL USE ONLY (FOUO) CITY OF BAYTOWN LOGISTICS AND RESOURCE MANAGEMENT ANNEX Emergency Support Function 7 BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT OCTOBER 2024 FOR OFFICIAL USE ONLY (FOUO) ESF 7-ii RECORD OF CHANGES CHANGE # DATE OF CHANGE DESCRIPTION CHANGED BY FOR OFFICIAL USE ONLY (FOUO) ESF 7-ii LOGISTICS AND RESOURCE MANAGEMENT ANNEX (ESF 7) Primary Agency: Baytown Fire Department Support Agencies: Finance Department, Purchasing Division, Central Warehouse, Baytown Public Works and Engineering Department, and Baytown Health Department, Community Services Division. I. AUTHORITY See Basic Plan, Section I. II. PURPOSE The purpose of this annex is to provide guidance and outline procedures for efficiently obtaining, managing, allocating, and monitoring the use of resources during emergency situations or when such situations appear imminent. This annex describes the local agencies responsible for providing logistics and resources (facilities, supply/procurement, personnel, transportation, and equipment) and the elements of the private sector that normally offer commodities and services to support response and recovery operations. III. EXPLANATION OF TERMS A. Acronyms DDC Disaster District Committee EMC Emergency Management Coordinator EOC Emergency Operations Center IC Incident Commander ICP Incident Command Post ICS Incident Command System LSA Logistics Staging Area LSC Logistics Section Chief MAA Mutual Aid Assistance MAC Multi-Agency Coordination Group MOU Memorandum of Understanding NIMS National Incident Management System NRF National Response Framework NQS National Qualification System PTB Position Task Book RTLT Resource Typing Library Tool SOC State Operations Center SOPs Standard Operating Procedures FOR OFFICIAL USE ONLY (FOUO) ESF 7-4 STAR State of Texas Assistance Request VOAD Volunteer Organizations Active in Disasters VAL Volunteer Advisory Liaison B. Definitions Distribution Management: An effective and efficient distribution of critical resources to disaster survivors in the community, replicating and augmenting a supply chain during response and recovery operations. This includes: • End-to-end commodity and resource management • Warehouse and transportation operations to distribute supplies • Provision of equipment and services to support incident requirements • A mechanism for supplies and commodities to be provided to disaster survivors. Logistics Staging Area: A temporary outdoor facility at which incoming shipments of commodities or resources are received and pre-positioned for deployment upon request by the Logistics Section Chief, Incident Commander, or EMC. Memorandum of Understanding (MOU): A written agreement between jurisdictions or organizations outlining the terms under which each party agrees to assist each of the other parties upon receiving a request for resources. The parties involved are working cooperatively or in parallel to accomplish the purpose of the agreement. Multi-agency Coordination Systems: Used in the support of incident management, this system combines facilities, equipment, personnel, procedures, and communications into a common framework. A multi-agency coordination system can be used to develop consensus on priorities, resource allocation, and response strategies. Representatives from within the local government as well as external agencies and non-governmental entities may work together to coordinate a jurisdiction’s response. Mutual Aid Agreements (MAA): Mutual Aid Agreements are written mechanisms for parties involved to request emergency assistance for specific resources during a disaster. One benefit of MAAs is that the costs associated with mutual aid agreements can be reimbursed by FEMA, if certain conditions and criteria are met. This includes the Emergency Management Assistance Compact (EMAC), Texas Mutual Aid System (TMAS), and most Intrastate Mutual Aid Agreements. Point of Distribution (POD): A POD is a pre-defined location where life-sustaining commodities (food, water, ice) are distributed to members of the public. Resource: A resource is defined as personnel, teams, equipment, facilities, and supplies needed to achieve an identified task. FOR OFFICIAL USE ONLY (FOUO) ESF 7-5 Resource Management: The process by which resources are managed by local, state, and federal partners to support response and recovery. This includes identification of logistics requirements, inventory management, ordering and acquisition, resource mobilization, resource tracking and reporting, resource demobilization, reimbursement, and credentialing and qualification of personnel and teams. Resource Status Cards (T-Cards): Resource Status Cards (ICS 219) are also known as “T-Cards,” and are used by the Resources Unit to record status and location information on resources, transportation, and support vehicles and personnel. These cards provide a visual display of the status and location of resources assigned to the incident. Resource Typing: For ease of ordering and tracking, response assets need to be categorized via resource typing. Resource typing is defining and categorizing, by capability, the resources requested, deployed and used in incidents. Resource typing definitions establish a common language and defines a resource’s (for equipment, teams, and units) minimum capabilities. IV. SITUATION AND ASSUMPTIONS Situation • As noted in the general situation statement in section IV.A of our Basic Plan, Baytown is at risk from a number of hazards that could threaten public health and safety, private and public property and require the commitment of local resources to contain, control, or resolve. • Resource management planning during pre-disaster hazard mitigation activities is designed to lessen the effects of known hazards and enhance the local capability to respond to a disaster. Resource management is essential to ensure smooth operations throughout an actual response to a disaster or during the post-disaster recovery process. We must have a resource management capability that is based on sound business practices and that can function efficiently during emergency situations while complying with the framework set forth by the National Incident Management System (NIMS). It should also include certain reporting and coordinating requirements contained in the National Response Framework (NRF). • Effective resource management is required in all types of emergency situations – from incidents handled by one or two emergency services working under the direction of an IC, to emergencies that require a response by multiple services and external assistance, to catastrophic incidents that require extensive resource assistance from the state and/or federal government for recovery. FOR OFFICIAL USE ONLY (FOUO) ESF 7-6 • For some emergency situations, available local emergency resources will be insufficient for the tasks that may have to be performed. Therefore, other local resources may have to be diverted from their day-to-day usage to emergency response. Additionally, we may have to request resources from other jurisdictions or the state and it may be necessary to rent or lease additional equipment and purchase supplies in an expedient manner. • In responding to major emergencies and disasters, the Mayor may issue a disaster declaration pursuant to Chapter 418 of the Government Code and the Executive Order of the Governor Relating to Emergency Management and invoke certain emergency powers to protect public health and safety and preserve property. • When a disaster declaration has been issued, the Mayor may use all available local government resources to respond to the disaster and temporarily suspend statutes and rules, including those relating to purchasing and contracting, if compliance would hinder or delay actions necessary to cope with the disaster. See Annex U, Legal, for additional information regarding the emergency powers of government. The city attorney should provide advice regarding the legality of any proposed suspension of statutes or rules. When normal purchasing and contracting rules are suspended, it is incumbent on the Baytown Director of Finance to formulate and advise government employees of the rules that are in effect for emergency purchasing and contracting. • When a disaster declaration has been issued, the Mayor may commandeer public or private property, if necessary, to cope with a disaster, subject to compensation. This procedure should be used as a last resort and only after obtaining the advice of the City Attorney. Assumptions • Much of the equipment and many of the supplies required for emergency operations will come from inventories on hand. • Response resources within the community may be destroyed or made unavailable during disasters. • Additional services and supplies will come from pre-need contracts that were publicly, competitively bid prior to the disaster event and activated by the Emergency Management Coordinator or City Manager upon need. • Additional supplies and equipment required for emergency operations will generally be available from normal sources of supply. However, some of our established vendors may not be able to provide needed materials on an emergency basis or may become victims of the emergency situation. FOR OFFICIAL USE ONLY (FOUO) ESF 7-7 Standby sources should be identified in advance and provisions should be made for arranging alternative sources of supply on an urgent need basis. • Some of the equipment and supplies needed during emergency operations are not used on a day-to-day basis or stockpiled locally and may have to be obtained through emergency purchases. • Inter-local agreements will be invoked and resources made available when requested. • Some businesses and individuals that are not normal suppliers will be willing to rent, lease, or sell needed equipment and supplies during emergency situations. • Some businesses may provide equipment, supplies, manpower, or services at no cost during emergency situations. Developing agreements between local government and the businesses in advance can make it easier to obtain such support during emergencies. • Some community groups and individuals may provide equipment, supplies, manpower, and services during emergency situations. • Volunteer groups active in disasters such as our Community Emergency Response Team (CERT), could provide such emergency services as POD operation, shelter management and mass feeding when requested to do so by local officials. • Donated goods and services can be a valuable source of resources. • In the event that resources cannot be filled locally, a request will be sent to the County EOC, then to the Disaster District Committee and/or Regional MACC, and finally to the State Operations Center. • Damage to transportation systems and supply chains can limit access to disaster areas and disrupt logistics support activities. • Additional personnel may be needed to staff the Baytown Emergency Operations Center (EOC) and require inter-departmental coordination or request for an Incident Management Team (IMT) to support and augment staffing and incident management. FOR OFFICIAL USE ONLY (FOUO) ESF 7-8 V. CONCEPT OF OPERATIONS Guidelines Resource management, in accordance with the NIMS, involves the application of tools, processes, and systems that allow for efficient and suitable resource allocations during an incident. Resources include personnel and facilities as well as equipment and supplies. In order to facilitate resource management, coordination activities will take place in the EOC. When necessary, a Regional Multi-agency Coordination (MAC) Group will be organized. Multi-agency coordination is important for the establishment of priorities, allocating critical resources, developing strategies for response, information sharing, and facilitating communication. As established in the NIMS, resource management is based on four guiding principles: • The establishment of a uniform method of identifying, acquiring, allocating, and tracking resources • The classification of kinds and types of resources required to support incident management • The use of a credentialing system linked to uniform training and certification standards • The incorporation of resources from non-traditional sources, such as the private sector and nongovernmental organizations. It is the responsibility of local government to commit available resources to protect the lives and property of its residents and to relieve suffering and hardship. In the event of resource shortfalls during emergency situations, the senior officials managing emergency operations are responsible for establishing priorities for the use of available resources and identifying the need for additional resources. As a basis for employing our resources to their greatest capacity during emergency situations, we will develop and maintain a current inventory of our dedicated emergency resources and other resources that may be needed during emergency operations. All of our resources, pursuant to the NIMS, are classified by kinds and types. A complete list of our resources is included in Appendix 2 – Resource Inventory. In the event that all local resources have been committed and are insufficient, assistance will be sought from surrounding jurisdictions with which inter-local agreements have been established. Effective cross-jurisdictional coordination using processes and systems described in the NIMS is absolutely critical in the establishment of such agreements. If needed, assistance may also be sought from volunteer groups and individuals. Where possible, we will execute agreements in advance with those groups and individuals for use of their resources. FOR OFFICIAL USE ONLY (FOUO) ESF 7-9 Some of the resources needed for emergency operations may be available only from businesses therefore we have established emergency purchasing and contracting procedures. Certain emergency supplies and equipment, such as drinking water and portable toilets, may be needed immediately in the aftermath of an emergency. The Logistics Section Chief and Emergency Management Coordinator shall maintain a list of local and nearby suppliers for these essential needs items. See Appendix 1 – Essential Disaster Supplies to this annex. Although many non-emergency resources can be diverted to emergency use, certain personnel, equipment, and supplies may be required to continue essential community support functions, such a medical care and fire protection. It is important to maintain detailed records of resources expended in support of emergency operations: • As a basis for future department/agency program and budget planning. • To document costs incurred that may be recoverable from the party responsible for an emergency incident, insurers, or from the state or federal government. Resource Management Preparedness Resource Management Preparedness involves: identifying and typing resources; qualifying-certifying and credentialing personnel; planning for resources; and acquiring, storing, and inventorying resources. 1. Identifying and Typing Resources The City of Baytown will maintain an updated Resource Inventory in Appendix 2 that identifies and types resources. The City of Baytown will use the FEMA Resource Typing Library Tool (RTLT), an online catalogue of national resource typing definitions, were applicable. In addition, the City of Baytown will use the typing definitions used by the Texas Intrastate Fire Mutual Aid System (TIFMAS). Resource typing establishes common definitions for capabilities of personnel, equipment, teams, supplies, and facilities. Typing definitions include the following information: • Capability: the core capability for which the resource is most useful • Category: the function for which a resource would most likely be used such as firefighting, law enforcement, health and medical, etc. • Kind: a broad classification such as personnel, teams, facilities, equipment and supplies • Type: a resource’s level of minimum capability to perform its function; based on size, power, capacity (for equipment) or experience and qualifications (for personnel or teams) FOR OFFICIAL USE ONLY (FOUO) ESF 7-10 2. Qualification System for Personnel The City of Baytown will maintain a NIMS Training Policy for City Employees to ensure staff is appropriately trained for ICS field operations and EOC coordination and support. Where applicable, the City of Baytown will utilize the National Qualification System (NQS) and Position Task Books (PTBs) issued by FEMA to guide local qualification processes. Civil Service employees will maintain appropriate credentials and qualifications per Fire and Police Department policies. 3. Resource Planning This Annex serves as the plan for identifying, managing, estimating, allocating, ordering, deploying, and demobilizing resources necessary during a major incident or disaster. 4. Acquisition, Storage, and Inventory Acquisition of resources during normal operations is acquired through operating budgets from each Department. During incidents, acquisition of resources is based upon the needs of the incident and processed by the EOC Logistics Section, if the resource cannot be purchased through existing contracts or procurement agreements. The Baytown Fire Office of Emergency Management maintains a Disaster Supplies Warehouse to stockpile and store essential emergency supplies. The OEM also maintains a current Resource Inventory of the items stockpiled in the warehouse. The EMC is responsible for pre-positioning resources prior to a major disasters. C. Resource Management during an Incident The IC is responsible for managing emergency resources at the incident site and shall be assisted by a staff commensurate with the tasks to be performed and resources committed to the operation. The ICS structure includes a Logistics Section, which is responsible for obtaining and maintaining personnel, facilities, equipment, and supplies committed to the emergency operation. The IC will determine the need to establish a Logistics Section. This decision is usually based on the size and anticipated duration of the incident and the complexity of support required. If the EOC is activated, typically the IC shall continue to manage emergency resources committed at the incident site. The Logistics Section Chief in the EOC shall monitor the state of all resources, manage uncommitted resources, and coordinate with the IC to determine requirements for additional resources at the incident site. Departments and agencies involved in emergency operations that require additional resources should use the State of Texas Assistance Resource FOR OFFICIAL USE ONLY (FOUO) ESF 7-11 (STAR) Request form or an ICS-213RR Form in Appendix 3 – Resource Ordering to communicate their requirements to the EOC Logistics Section. Single Point and Multi-Point Ordering During most incidents, the Baytown Fire and Police Departments will continue to use a single-point ordering process via the Baytown Communications Center/Dispatch. However, during large-scale incidents, this process may evolve into a multi-point ordering. The FD and PD should continue to make resource request via the Communication Center/Dispatch. If the resource request cannot be fulfilled by the Dispatch Center, then Dispatch will send this request to the EOC for further resource processing. For all other City Departments, all resource requests should be sent directly to the EOC Logistics Section for processing, if existing contracts, procurement, and purchasing methods cannot meet the need. If additional resources are required, the Logistics Section Chief shall coordinate with the EOC to: • Activate and direct deployment of additional local resources to the incident site. • Request mutual aid assistance. • Purchase, rent, or lease supplies and equipment. • Obtain donated resources from businesses, individuals, or volunteer groups. • Contract for necessary services to support emergency operations. • Commit such resources to the IC to manage. If the resources above are inadequate or inappropriate for the tasks to be performed, the Logistics Section Chief shall coordinate with the EMC to prepare a request for state resource assistance for approval by the Mayor to be forwarded to the County EOC, DDC or Regional MACC. The Logistics Section Chief should be among those initially notified of any large- scale emergency. When warning is available, key suppliers of emergency equipment and supplies should be notified that short notice orders may be forthcoming. Resource Management Process The resource management process during an incident includes standard methods to identify, order, mobilize, and track resources. The figure below depicts the six primary tasks of resource management during an incident. FOR OFFICIAL USE ONLY (FOUO) ESF 7-12 D. Post – Disaster Resource Management Requests for equipment to facilitate or expedite recovery operations will be prioritized and provided under the direction of the Emergency Management Coordinator or delegated to the logistics section chief. Resource management recovery activities may include: • Assessing the short- and long-term needs of disaster survivors, responders, and others affected by the incident • Evaluating the impact of the emergency or disaster on the available resource needs • Recording resource needs and available supplies • Conducting a needs assessment with all response agencies, local officials, and the finance/admin section to identify all resources used during an emergency or disaster – available resources and needed resources • Replacing used inventories to maintain the city inventory list • Returning loaned equipment • Deactivating facilities and staff used for resource management • Financial reconciliation • Estimating the cost to provide additional resources • Reimbursement or compensation to owners of private property • Determine FEMA equipment rates and distribute required FEMA forms • Compile appropriate reports that may address financial liability for any assistance received under local, state, or federal declarations • Revising city inventory to include identified additional resources that may need to be maintained continuously. FOR OFFICIAL USE ONLY (FOUO) ESF 7-13 E. Mutual Aid Mutual aid agreements and assistance agreements are agreements between agencies, organizations, and jurisdictions that provide a mechanism to quickly obtain emergency assistance in the form of personnel, equipment, materials, and other associated services. The primary objective is to facilitate rapid, short-term deployment of emergency support prior to, during, and after an incident. A signed agreement does not obligate the provision or receipt of aid, but rather provides a tool for use should the incident dictate a need. • Automatic Mutual Aid: Agreements that permit the automatic dispatch and response of requested resources without incident-specific approvals. These agreements are usually basic contracts; some may be informal accords. • Local Mutual Aid: Agreements between neighboring jurisdictions or organizations that involve a formal request for assistance and generally cover a larger geographic area than automatic mutual aid. • Regional Mutual Aid: Substate regional mutual aid agreements between multiple jurisdictions that are often sponsored by a council of governments, HGAC, or a similar regional body. • Statewide/Intrastate Mutual Aid: Agreements, often coordinated through the State, that incorporate both State and local governmental and nongovernmental resources in an attempt to increase preparedness statewide. • Interstate Agreements: Out-of-State assistance through the Emergency Management Assistance Compact (EMAC) or other formal State-to-State agreements that support the response effort. E. Activities by Phases of Emergency Management Mitigation • Review the local hazard analysis and, to the extent possible, determine the emergency resources needed to deal with anticipated hazards as well as identify possible shortfalls in personnel, equipment, and supplies. • Enhance emergency capabilities by acquiring additional staff, equipment, and supplies to reduce shortfalls and executing inter-local agreements to obtain access to external resources during emergencies. FOR OFFICIAL USE ONLY (FOUO) ESF 7-14 Preparedness • Establish and train a Logistics staff. Staff members should be trained to perform resource management in an incident command operation or in the EOC. • Maintain a complete resource inventory list in the EOC. This resource inventory should include resources not normally used in day-to-day incident response that may be needed during emergencies and disasters. • Establish rules and procedures for obtaining resources during emergencies, including emergency purchasing and contracting procedures. • Maintain the list of local and nearby suppliers of immediate needs resources; see Appendix 1. • Ensure City emergency call-out rosters include the Logistics Section Chief, who should maintain current telephone numbers and addresses for sources of emergency resources. • Ensure that after-hours contact numbers are obtained for those companies, individuals, and groups who supply equipment and supplies that may be needed during emergency operations and that those suppliers are prepared to respond to on short notice during other than normal business hours. Response • Advise the Mayor and emergency services staff on resource requirements and logistics related to response activities. • Coordinate and use all available resources during an emergency or disaster; request additional resources if local resources are insufficient or inappropriate. • For major emergencies and disaster, identify potential resource staging areas. • Coordinate emergency resource needs with local departments, nearby businesses, industry, volunteer groups, and, where appropriate, with state and federal resource suppliers. • Coordinate resources to support emergency responders and distribute aid to disaster victims. • Maintain records of equipment, supply, and personnel costs incurred during the emergency response. FOR OFFICIAL USE ONLY (FOUO) ESF 7-15 Recovery • In coordination with department/agency heads, determine loss or damage to equipment, supplies consumed, labor utilized, equipment rental or lease costs, and costs of contract services to develop estimates of expenses incurred in response and recovery operations. • In coordination with department/agency heads, determine repairs, extraordinary maintenance, and supply replenishment needed as a result of emergency operations and estimate costs of those efforts. • Maintain records of the personnel, equipment, supply, and contract costs incurred during the recovery effort as a basis for recovering expenses from the responsible party, insurers, or the state or federal government. VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES General The function of resource management during emergency situations shall be carried out in the framework of our normal emergency organization described in Section VI.A of the Basic Plan. Advance planning for resource management operations shall be conducted to ensure that staff and procedures needed to manage resources in an emergency situation are in place. The Assistant Fire Chief of Logistics may serve as the Logistics Section Chief who will be responsible for planning, organizing, and carrying out resource management activities during emergencies. The Logistics Section Chief will be assisted by a temporary logistics staff, described below, assembled from support departments and agencies with the required skills and experience. During an emergency or disaster, the Logistics Section Chief will fulfill requests for additional personnel, equipment, and supplies received from emergency response elements. The Logistics Chief will identify resources to satisfy such requirements, coordinate external resource assistance, and serve as the primary point of contact for external resources made available to the city. Task Assignments City Department / Position Responsibilities Mayor/ City Manager • May provide general Policy guidance on resource management and establish priorities for use of resources during emergency situations. • May issue a local disaster declaration, if the situation warrants, and use available public resources to respond to emergency FOR OFFICIAL USE ONLY (FOUO) ESF 7-16 City Department / Position Responsibilities situations. • Under certain circumstances, commandeer private property, subject to compensation requirements, to respond to such situations. • May request assistance from the State through the DDC if local resources are insufficient to deal with the emergency situation. Cities must first request assistance from their county before requesting assistance from their DDC. Emergency Management Coordinator • Manages the city’s disaster supply warehouse. • Maintains an inventory of disaster supplies. • Develops and implements a resource management process to support response and recovery operations. • Maintains MOUs, Mutual Aid Agreements (MAAs), and contracts for emergency supplies and vendors. • Pre-Identifies potential locations that could serve as Logistic Staging Areas. Incident Commander • Manage resources committed to an incident site. • Monitor the status of available resources and request additional resources through the Logistics Section. Logistics Section Chief • Assistant Fire Chief of Logistics serves in this capacity. • Manage resources committed to an incident site. • Monitor the status of available resources and request additional resources through the Logistics Section. Logistics Section Staff • Arrange delivery of resources, to include settling terms for transportation, specifying delivery location, and providing point of contact information to shippers. • Advise the Logistics Chief when the jurisdiction must provide transportation in order to obtain a needed resource. • Oversee physical distribution of resources, to include material handling. • Ensure temporary storage facilities or staging areas are arranged and activated as directed. FOR OFFICIAL USE ONLY (FOUO) ESF 7-17 City Department / Position Responsibilities • Track the location and status of resources. • Identify sources of supply for and obtain needed supplies, equipment, labor, and services. • Rent, lease, borrow, or obtain donations of resources not available through normal supply channels. • Keep the Logistics Chief informed of action taken on requests for supplies, equipment, or personnel. • Request transportation from and keep the Distribution Officer informed of expected movement of resources, along with any priority designation for the resources. Baytown Finance Department • Chief Financial Officer serves as the Finance and Administration Section Chief in the EOC. • Oversee the financial aspects of meeting resource requests, including record keeping, budgeting for procurement and transportation, and facilitating cash donations to the jurisdiction (if necessary and as permitted by the laws of the jurisdiction). • Advise city officials and department heads on record keeping requirements and other documentation necessary for fiscal accountability. • Ensures Warehouse is staffed during major emergencies and adequate supplies, equipment, and resources are available for emergency operations. • Assigns Purchasing and Contract Staff to the EOC Finance Section as needed to support emergency purchases. • Coordinates with OEM on contracts and agreements for emergency supplies and vendors. Baytown Public Works and Engineering • Provides heavy equipment to support emergency response and recovery operations. • Coordinates with EOC to transport resources, equipment, and supplies upon request. Baytown Health Department, Community Services Division • Coordinates with EOC to support logistic operations that require man-power and transport vehicles from the community FOR OFFICIAL USE ONLY (FOUO) ESF 7-18 City Department / Position Responsibilities services division upon request. City Attorney • Advise staff regarding procurement contracts and questions of administrative law. • Review and inform city officials on possible liabilities arising from resource management operations during emergencies. • Monitor reports of overcharging/price gouging for emergency supplies and equipment and repair materials and refer such reports to the Office of the Attorney General. All City Departments • All departments and agencies will coordinate emergency resource requirements that cannot be satisfied through normal sources of supply with the Logistics Section staff. • All city department equipment, resources, supplies, materials, staff, and vehicles are subject to use during a major disaster and should be available upon request by the EOC. VII. DIRECTION, CONTROL, AND COORDINATION General The Mayor shall, pursuant to NIMS, provide general Policy guidance on the management of resources during emergencies and shall be responsible for approving any request for state or federal resources. The Logistics Section Chief may provide advice regarding resource management to the Mayor, City Council, the IC, the EMC, and other officials during emergencies. The IC will manage personnel, equipment, and supply resources committed to an incident. If the EOC has not been activated, the IC may request additional resources from local departments and agencies and may request those local officials authorized to activate inter-local agreements or emergency response contracts to do so to obtain additional resources. When the EOC is activated, the Logistics Section Chief will manage overall resource management activities from the EOC. The IC shall manage resources committed to the incident site and coordinate through the Logistics Chief to obtain additional resources. The Logistics Chief shall manage resources not committed to the FOR OFFICIAL USE ONLY (FOUO) ESF 7-19 incident site and coordinate the provision of additional resources from external sources. The Logistics Section Chief will identify public and private sources from which needed resources can be obtained during an emergency situation, and originate emergency procurements or act to obtain such resources by leasing, renting, borrowing, or other means. The Logistics Section Chief will direct the activities of those individuals assigned to the logistics section in the EOC during emergency operations. Normal supervisors will exercise their usual supervisory responsibilities over such personnel. Line of Succession The line of succession for the Logistics Section Chief is: • Assistant Fire Chief of Logistics • Lieutenant – Safety/Fleet • Appointed by Fire Chief VIII. READINESS LEVELS Readiness Level IV – Normal Conditions See the mitigation and preparedness activities in paragraphs V above. Readiness Level III - Increased Readiness • Review the potential emergency situation, determine staff availability, and review emergency tasks assigned in the emergency management plan and this annex. • Designate Logistics Section personnel on call for emergency duty. • Update local resource inventory. Readiness Level II – High Readiness • The Logistics Section Chief will review resource request procedures and any known resources limitations pertinent to the potential hazard facing the local area with city officials and the EOC staff. • The Logistics Section Chief will brief assigned staff on the potential emergency situation and plans to deal with it should it occur and ensure that on-call staff members are available by telephone and ready to report to duty if called. FOR OFFICIAL USE ONLY (FOUO) ESF 7-20 • In coordination with the EMC and department heads, determine potential resource needs based on the potential threat. • Contact suppliers to advise them of threat and possible needs. • Consider relocation or other means of protecting resources at risk. Readiness Level I – Maximum Readiness • Designated Logistics personnel will proceed to the ICP or to the EOC if requested. • Implement protective actions for resources. IX. ADMINISTRATION, FINANCE, AND LOGISTICS Administration and Finance Cost Documentation Expenses incurred in carrying out logistics, resource management, warehousing, and staging may be recoverable. Hence, all resource requests and logistics documents will maintain records of personnel and equipment used and supplies consumed during large-scale emergency operations. The Logistics Section Chief will maintain an ICS-214 Activity Log to track time and effort related to the incident; including cost for mutual aid services. The Logistics Section will provide all documentation related to the incident to the Documentation Unit within the EOC Planning Section upon closure of the incident. For more details on finance processes and procedures, please refer to the Disaster Finance and Cost Recovery Annex. Maintenance of Records All records generated during an emergency will be collected and maintained in an orderly manner so a record of actions taken is preserved for use in determining response costs, settling claims, and updating emergency plans and procedures. Preservation of Records Essential resource management records should be protected from the effects of disaster to the maximum extent feasible. Should records be damaged during an emergency situation, professional assistance in preserving and restoring those records should be obtained as soon as possible. Training and Exercises Individuals who will be performing Logistics Section duties in the EOC or at the incident command post shall receive training on their required duties and the operating procedures for those facilities. Exercises will be conducted by the FOR OFFICIAL USE ONLY (FOUO) ESF 7-21 Logistics Section Chief and Emergency Management Coordinator (EMC) to validate and test this document. Logistics and Resources The Baytown Office of Emergency Management shall ensure that the list of available emergency resources inventory in Appendix 2 is updated and current. The Baytown OEM will maintain the Resource Gap Analysis to ensure adequate resources for all-hazards. See Resource Management procedures in Appendix 4 to this document. The Purchasing Division shall ensure that information on the sources of essential disaster supplies in Appendix 1 is updated and current. Support The Logistics Section Chief is responsible for coordinating standby agreements for emergency use of resources with businesses, industry, individuals, and volunteer groups. The City Attorney shall be consulted regarding such agreements and approve them. X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION Information Collection and Analysis All pertinent information during an activation relative to resource acquisition, costs, and location of resources dispatched will be kept current in 911 CAD System, EOC ICS-213-RR triplicate forms, and other logs. When locating a resource, it is important that the Logistics Section receive as much information as possible. To appropriately and adequately fulfill a request, the Logistics Section should be provided or collect the following information: • A detailed description of the resource needed • Approximately how long the resource will be needed (duration of use) • Does the resource require an operator? • When is the resource needed? • Where does the resource need to be delivered? • Will there be additional supplies or maintenance needed for the resource? • Does the resource require a special permit to operate? The Logistics Section will share information regarding fulfilled resource request with the Planning Section to ensure the resources are being included into action plans for each operational period. The Planning Section will also utilize a Resource Tracking System to manage all resources assigned to the incident; which may include WebEOC boards or a T-Card system. FOR OFFICIAL USE ONLY (FOUO) ESF 7-22 Information Dissemination The Incident Commander, EMC, and the City Manager will be kept apprised of resource status; availability in light of current and potential demand; projected resource requirements (anticipated beyond current status); and potential for mutual aid or State/Federal resource needs. This will be accomplished during regular Situation briefings and immediately face-to-face should an emergent situation dictate. XI. DEVELOPMENT AND MAINTENANCE The Baytown Fire Chief, along with the Emergency Management Coordinator, are responsible for developing and maintaining this annex. This annex will be reviewed annually and updated in accordance with the schedule outlined in the Basic Plan. XII. REFERENCES • Texas Local Government Code, Chapter 203 (Management and Preservation of Records) • Texas Logistics Management and Resource Support Annex (M), 2016 • FEMA, Comprehensive Preparedness Guide (CPG) 101, Version 3, 2021 • FEMA, Emergency Support Function #7 – Logistics Annex, 2016 • FEMA, Distribution Management Plan Guide, 2019 • FEMA, National Incident Management System (NIMS) Doctrine, 2017 • FEMA, NIMS Guideline for Mutual Aid, 2017 • FEMA, NIMS Guideline for National Qualification System, 2017 • FEMA, Supply Chain Resilience Guide, April, 2019 APPENDICES Appendix 1 ................................................................ Essential Disaster Supplies Appendix 2………………………………………………………………………..Resource Inventory List Appendix 3………………………………………………………………………..Resource Ordering Appendix 4………………………………………………………………………..Resource Management Procedures FOR OFFICIAL USE ONLY (FOUO) ESF 7-23 APPENDIX 1 – ESSENTIAL DISASTER SUPPLIES 1. Planning Factors a. Drinking Water 1) The planning factor for drinking water is 3 gallons per person per day. 2) Emergency drinking water is usually provided in the form of containerized water. Bottled water is available from a variety of sources already palletized and ready to ship. b. Ice 1) Ice is needed to preserve food and medicines. 2) The planning factor for ice is one 8 to 10 pound bag per person per day. 3) Bagged ice is available from a number of distributors. When arranging for ice, keep in mind that ice is obviously perishable and a refrigerated storage capability (vehicle or fixed facility) will be required to preserve the product while it is being distributed. c. Portable Toilets 1) The general planning factor is 8 to 10 toilets per hundred people. In areas where people are well dispersed, additional toilets may be needed to keep the walk to sanitary facilities reasonable. 2) In requesting portable toilets, ensure that the contract for providing the toilets includes the requirement to service them on a regular basis. A local or nearby firm that has existing arrangements for waste disposal is often preferable. 3) Portable toilets should be sited at least 100 feet for any water source or cooking facility. To prevent disease, it is necessary to have hand- washing facilities in the vicinity of toilets. d. Food 1) Shelter and mass care facilities and mobile feeding units generally aim to provide at least two, and preferably three, simple meals per day. FOR OFFICIAL USE ONLY (FOUO) ESF 7-24 When requesting feeding service, provide not only an estimate of the number of people that need to be fed, but also indicate the number of those who are infants and children 1 to 3 years of age so that suitable food can be provided. 2) It may be possible to obtain packaged non-perishable meals (military Meals, Ready-to-Eat or MRE’s) for disaster victims who remain in their homes and cannot easily be served by fixed or mobile feeding facilities. A good estimate of the number of people who must be fed and for how long is vital in requesting such meals. e. Plastic Sheeting and Tarps 1) Plastic sheeting and tarps are used to protect damaged structures from further damage by foul weather. 2) The planning factor for plastic sheeting is 1100 square feet per home. That amount covers half the roof of a typical 1800 square foot house. 3) For plastic sheeting: 5 or 6 mil thickness, 10+ feet wide – the wider the better. Wooden furring strips and nails of suitable length to penetrate both the furring strip and the plywood roof decking beneath are required: typically minimum of 2-1/2” long (typically 8d or greater). 4) For tarps: inexpensive polyethylene tarps are readily available. Tarps should have grommets. Furring strips may also be necessary to fasten down the tarps, similar to the plastic sheeting, above. 5) Rope can be used to install tarps that have grommets. f. Sandbags 1) Sandbags may be used to protect structures from rising water. 2) Sandbags are available in quantity from a number of commercial distributors. 3) If you plan to use a substantial quantity of sandbags, a sandbag-filling machine can expedite filling. These machines are available from a variety of commercial vendors; sandbag distributors may be able to provide such machines or contact information for those who do. FOR OFFICIAL USE ONLY (FOUO) ESF 7-25 2.Suppliers of Essential Disaster Supplies Item Primary Supplier Secondary Supplier Bottled Water Walmart (281) 421-4859 (281) 421-3024 Ozarka Direct (800) 759-6145 Food Town (281) 427-3805 –Rollingbrook (281) 837-1004 – Decker Sparkletts Water (800) 453-0292 (832) 514-6245 (800) 532-1206 Joe V’s (281) 420-4047 Ice Baytown Ice Company ice@baytownicellc.com (281) 422-8453 16501 Market Street, Channelview, TX 77530 Reddy Ice eoc@reddyice.com 214-526-6740 6004 N. Shepherd Drive Houston, TX 77091 Arrow Ice service@arrowice.com (281) 857-7736 607 Nebraska St. Houston, TX 77587 Portable Toilets Smooth Move 281-760-3705 sales@smoothmv.com Port-a-San Ltd (281) 422-7900 portasan@comcast.net Packaged Meals Walmart (281) 421-4859 (281) 421-3024 Heater Meals (800) 503-4483 HEB (281) 421-5300 6430 Garth Rd Baytown, TX 77521 Chef Minute Meals (843) 425-2168 treffer@chef5minutemeals.com Plastic Sheeting & Tarps Lowe’s (281) 421-1055 Home Depot (281) 428-5091 Grainger 1251 Hall Ct Deer Park, TX 77536 (800) 472-4643 ULINE 1-800-295-5510 Sandbags Huckster Packaging & Supply (713) 644-8277 (713) 847-7874 Houston Bag & Burlap Co. (713) 224-2644 Emergency Food / Catering Ben E Keith 1 BEN E KEITH PKWY MISSOURI CITY, TX 77459 713-672-8080 409-457-1043 Cotton 5443 KATY Hockley Cutoff Road Katy, TX 77493 877-427-2947REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 7-26 APPENDIX 2 – RESOURCE INVENTORY Resource Category/Item FEMA Type Description Usage Limitations Total Number Personnel Assigned 24 Hour Phone Public Works Resources/Hydraulic Excavator (Medium) Type II Excavator-Gradall XL4100 1 1 (281) 420- 5300 Public Works Resources/Backhoe Loader Type IV Loader-Backhoe, Wheel up to 70 hp must be trailered 10 1 (281) 420- 5300 Public Works Resources/Backhoe Loader Type I Backhoe, Hydraulic excavator; 90 hp must be trailered 6 1 (281) 420- 5300 Public Works Resources/ Boom/Grapple Loader Other Truck, knuckle boom 5 1 (281) 420- 5300 Public Works Resources/Dump Truck-on Road Type II Dump Truck; 12- yard 3 1 (281) 420- 5300 Public Works Resources/Dump Truck-on Road Type II Dump Truck; 18- yard 2 1 (281) 420- 5300 Public Works Resources/Dump Truck-on Road Type III Dump Truck; 8-yard 10 1 (281) 420- 5300 Fire/HazMat Resources/Aerial ladder truck Type I Baytown Ladder 1 diesel 1 4 (281) 420- 6600 Law Enforcement Resources/ATV Other Polaris 4x4 ATV 4 4 (281) 420- 6600 Law Enforcement Resources/SWAT/Tactic al Teams Type II Baytown Police SWAT team 1 hour response time 1 13 (281) 420- 6600 Law Enforcement Resources/Command Vehicle Other Command Vehicle (trailer) Needs 1 ton truck to tow 1 2 (281) 420- 6600 Law Enforcement Resources/Public Safety Dive Team Type II SCUBA Diving Recovery Team 30 minute - 1 hour response 1 4 (281) 420- 6600 Law Enforcement Resources/Patrol Unit, unmarked Other Unmarked police unit No emergency equipment 37 1 (281) 420- 6600 Law Enforcement Resources/Patrol Unit Other Marked Patrol Car 14 w/o cages 113 1 (281) 420- 6600 Law Enforcement Resources/Mobile Crime Scene Unit Other Crime Scene Unit 1 hour response 2 1 (281) 420- 6600 Law Enforcement Resources/Bomb Type III Bay Area Regional Bomb Squad 1 hour response 1 3 (281) 420- 6600REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 7-27 Resource Category/Item FEMA Type Description Usage Limitations Total Number Personnel Assigned 24 Hour Phone Squad/Explosives Team Public Works Resources/Flat Bed Trailer Truck Type I Flat Bed Trailer Req. truck with GI hitch 17 17 (281) 420- 5300 Public Works Resources/Flat Bed Trailer Truck Type II Flat Bed Trailer Req. truck with GI hitch 5 5 (281) 420- 5300 Public Works Resources/Forklift, all terrain Other Fork lift 310 D John Deere 6,000 lbs. 1 1 (281) 420- 5300 Public Works Resources/Forklift, warehouse Other Fork Lift must be trailered 2 2 (281) 420- 5300 Public Works Resources/Fuel Tender Type I Fuel Truck Diesel only 1 1 (281) 420- 5300 Public Works Resources/Grader, Road/Maintainer Other Grader 12 ft blade 1 1 (281) 420- 5300 Public Works Resources/Pump Units, Mobile Other 3” water pump 15 15 (281) 420- 5300 Public Works Resources/Pump Units, Mobile Other 6” water pump 1 1 (281) 420- 5300 Public Works Resources/Track Dozer Type III John Deere Must be trailered 1 1 (281) 420- 5300 Public Works Resources/Wheel Loaders: Small Type II Wheel loader Must be trailered 1 1 (281) 420- 5300 CBRN/Detector, alpha Other Ludlum Radiological Monitoring Kit 2 4 (281) 420- 5300 CBRN/Detector, beta- gamma - high energy Other CDV Radiological Monitoring Kits 11 21 (281) 420- 5300 CBRN/Detector, beta- gamma - low energy Other Ludlum Radiological Monitoring Kits 2 4 (281) 420- 5300 Fire/HazMat Resources/Decon Equipment Other Mass Decon Shower -2 lane 1 4 (281) 420- 5300 Fire/HazMat Resources/Decon Supplies Other Property bags, garmets, towels 100 4 (281) 420- 5300 Fire/HazMat Resources/HazMat Entry Team Type I State Certified Hazmat Technicians 1 4 (281) 420- 5300 CBRN/Dosimeter, direct-reading Other CDV Dosimeters 40 21 (281) 420- 5300 Search & Rescue Resources/Boat, outboard with trailer Other Rescue boat with dive platform 1 4 (281) 420- 6600 Search & Rescue Other Vetter airbags 1 1 (281) 420-REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 7-28 Resource Category/Item FEMA Type Description Usage Limitations Total Number Personnel Assigned 24 Hour Phone Resources/Air bag set, lifting 5300 Communications/Satelli te Telephone Other Satellite Phone 2 1 (281) 420- 5300 Fire/HazMat Resources/Engine, Fire Type I Structural engine 4 4 (281) 420- 5300 Fire Resources/Ground Ambulance Type II MICU 3 2 (281) 420- 5300 Fire/HazMat Resources/Air/Liquid Sampler Other PID, CG, CMS, Drager analyzers 6 4 (281) 420- 5300 Fire/HaMat Resources/SCBA Other Scott 4.5 30 4 (281) 420- 5300 Fire/HazMat Resources/Portable Pump Type III Fireboat pump 1 4 (281) 420- 5300 Search & Rescue Resources/Rescue/Extri cation Tools Other Extrication equipment 3 3 (281) 420- 5300 Search & Rescue Resources/Boat, outboard with trailer Other Rescue One Flat Bottom Boat w/ dive platform 1 1 (281) 420- 5300 Transportation/Truck, cargo Other 6 6 (281) 420- 5300 Communications/Repea ter, mobile Other Incident Commanders Radio Interface-bridge 1 1 (281) 420- 6600 SWAT Law Enforcement Resources/Bomb Squad/Explosives Team Type III LOGOS X-RAY IMAGING 1 2 (281) 420- 6600 Law Enforcement Resources/Mobile Crime Scene Unit Other AFIX Fingerprint System City of Baytown 1 1 (281) 420- 6600 Communications/Intero perability Equipment Other AOR Receiver/Transmitter /Antenna kit 1 1 (281) 420- 6600 Communications/Intero perability Equipment Other Millennium Sensor 1 1 (281) 420- 6600 Search & Rescue Resources/Instrumenta tion Other Night vision Goggles 2 1 (281) 420- 6600 CBRN Type I Hazmat Team 1 6 281-420- 6600 CBRN Other Decon tent 1 0 281-420- 6600 CBRN Other Hazmat Support Vehicle With trailer 1 1 281-420- 6600 CBRN Other ATV Gator 1 1 281-420- 6600REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 7-29 Resource Category/Item FEMA Type Description Usage Limitations Total Number Personnel Assigned 24 Hour Phone Search & Rescue Resources Type II Collapse Team 1 5 281-420- 6600 Search & Rescue Resources Other Shoring 1 6/28 281-420- 6600 Search & Rescue Resources Other Response truck & trailer 3 3 281-420- 6600 Search & Rescue Resources Other Hydraulic drills unk unk 281-420- 6600 Search & Rescue Resources Other Listening kits and search cameras Unk Unk 281-420- 6600 Search & Rescue Resources Other Rescue rope & harnesses Unk unk 281-420- 6600 Search & Rescue Resources Other Breathing air Unk Unk 281-420- 6600 Search & Rescue Resources Other Offroad UTV 2 2 281-420- 6600 REDACTED FOR OFFICIAL USE ONLY (FOUO) ESF 7-30 APPENDIX 3 – RESOURCE ORDERING State of Texas Assistance Request (STAR) The STAR is a WebEOC Board used to manage resources for the State of Texas and local jurisdictions. The STAR board is an online form that allows users to develop, submit and track resource request. The following is a set of instructions on how to complete a STAR Form. FOR OFFICIAL USE ONLY (FOUO) ESF 7-31 FOR OFFICIAL USE ONLY (FOUO) ESF 7-32 Alternative Resource Request Forms The Baytown EOC also maintains a PDF STAR Form, to be used if the online form is not available. ICS-213RR Forms can also be used to submit resource request forms. FOR OFFICIAL USE ONLY (FOUO) ESF 7-33 APPENDIX 4 – RESOURCE MANAGEMENT PROCEDURES Baytown OEM maintains procedures to operate a resource management system effectively. The procedures apply to both Baytown OEM, the EOC Logistics Section Chief, and all city departments operating within the Baytown EOC or Incident Command System. Baytown OEM encourages external partners to use these procedures to bolster their own resource management programs, which will improve the overall emergency management resource capabilities in Baytown. The resource management system includes procedures that address the following: •Identifying resources to be used in an emergency, disaster, or catastrophic incident; •Knowing the location of resources to be used in an emergency, disaster, or catastrophic incident; •Acquisition of resources to be used in an emergency, disaster, or catastrophic incident; •Storage of resources to be used in an emergency, disaster, or catastrophic incident; y •Maintenance of resources to be used in an emergency, disaster, or catastrophic incident; •Distribution, dispatching, and deployment of resources to be used in an emergency, disaster, or catastrophic incident; •Tracking resources to be used in an emergency, disaster, or catastrophic incident; •Demobilizing resources post-emergency, disaster, or catastrophic incident. Resource Gap Analysis A resource gap analysis is conducted to assist in identifying shortfalls of available resources for disaster operations. This gap analysis covers all hazards identified in the EOP and HIRA/CA. The analysis is broken down by risk defining every conceivable resource required (equipment, commodities, personnel, teams, facilities etc.) and how the City will acquire those resources as Primary, Secondary, and Tertiary. The quantity required for 1,000, 10,000 and 30,000-person incidents are detailed and shows if the City has adequate resources or a gap in that resource. In order to reduce the overall gaps, the City looks at the best solution. This could be procurement, contingency contracts for leasing equipment, using local and state mutual aid, EMAC, State and Federal request or private sector and industry partners. The Resource Gap Analysis follows the method and schedule for maintenance, evaluation and revision outlined in the EOP. FOR OFFICIAL USE ONLY (FOUO) ESF 7-34 Resource Identification Led by the Baytown EMC, resources are identified through an routine review or resource gap analysis by stakeholders to ensure the resource management system contains resources needed to address the identified hazards. The procedure for maintaining these resources is specified below. The logistics section chief conducts an annual resource gap analysis workshop with stakeholders based on the hazards listed in the EOP. •Resources needed are identified by stakeholders and documented by the EMC or their designee •Resource numbers are determined by stakeholders and documented by the EMC or their designee •Shortfalls are determined and prioritized by stakeholders and documented by the EMC or their designee •Resource needs may include, but are not limited to: o Budget process – when the EMC identifies resources that require procurement, they will provide a budgetary need to the Directors and City Management, who will attempt to incorporate the shortfall into the annual budget. o Executive process – when the EMC identifies resources that require an executive process, they may request the City Manager or Mayor to authorize acquisition of resources or implement emergency powers and authorities. o Mutual aid agreements – when mutual aid can fulfill a resource request, the Baytown EOC will contact the resource owner and request the resource. o Memorandum of understanding or agreement – when a resource requires an MOU or MOA, the EMC shall coordinate with other organizations to establish the agreement and prepare for approval and adoption by City Council. o Contracts – when a resource requires contractual service agreements, the EMC shall work with Purchasing Division and Legal Department to develop a vendor agreement. The Purchasing Division will provide the Baytown EOC an updated list of contracts for use during an emergency. o Business partnerships – when a resource requires business partnerships, the EMC shall work with the business to establish a partnership. E.g., this may include local partnerships with the Greater Baytown Area LEPC, industrial facilities and other local businesses active in disaster relief. FOR OFFICIAL USE ONLY (FOUO) ESF 7-35 Resource Documentation Identified resources shall be documented by the resource owner, overseen by the logistics section chief in one of the listed systems, and reviewed annually during a resource workshop. •CAD - Resources in the CAD system include local public safety resources (personnel and equipment) and resources based on mutual aid. •Resource Gap Analysis Excel Sheet – a list of city assets based on data from PWE, Fire, Police, and Risk Management. •Purchasing Division – List of Contracts and Vendors providing various services to the city. •WebEOC – used to submit resource requests via STAR Form and provide status updates. Location of Resources Resource owners will determine the best location for their resources. The procedure for maintaining the place of these resources is identified below. •The resource owner shall provide the location of their resource to the EMC via one of the documentation systems listed above. •As the resource owner enters or updates the resources in the system, they shall include the following: o The location name o Physical address or Latitude and Longitude coordinates o The point of contact for the resource o current status Resource Acquisition The acquisition of resources is based on operational needs (anytime there is an operation), resource gap analysis (annually), and funding available for acquisition (budgetary process). The procedure below shall be followed when acquiring resources. •The EMC identifies the resource needed based on operational need, gap analysis, or resource request via WebEOC. •The EOC logistics section chief shall prioritize resource acquisitions when the EOC is activated and annually as part of the budgetary process. •The EOC Logistics Section Chief shall determine which resource(s) to acquire based on resource availability, pricing, funding, and delivery when requested (operational need, gap analysis, procurement, or budgetary process). •The EMC shall submit a request to procure the resource in the procurement management system for operational needs and gap analysis. •When the city departments identify resources that could be purchased with grant funds: o They shall consult with the EMC to determine if the resource will meet areas of national priority and be on FEMA's authorized equipment list. o If yes to both questions, the City Department or EMC shall seek a quote from a vendor. FOR OFFICIAL USE ONLY (FOUO) ESF 7-36 o The EMC shall use the quote as a shelf-ready project for future grant opportunities. Storage of Resources The storage of resources is based on operational needs, available storage, and the time in which resources may be needed. The procedure below shall be followed when storing resources. •The EMC or resource owner shall determine the need to store equipment, the conditions in which it must be stored, and what storage resources are available. •Baytown OEM maintains a disaster supply warehouse to store emergency supplies, equipment, and materials. •The EMC or resource owner shall store the resource in a manner that maintains the resource, ensures it is accessible and prolongs the life of the resource. •The EMC or resource owner shall update the location of the resource in the proper list of resources anytime the storage location is changed. •911 Communications Center maintains the resource's location in the CAD. Maintenance of Resources The maintenance of resources is essential to ensure resources are functional when needed. The procedure below shall be followed when maintaining resources. •The EMC, City Departments or resource owners shall establish maintenance requirements for their resources and may include daily, monthly, quarterly, annual, time/hours/mileage-based maintenance. •The EMC, Department Directors or resource owner shall ensure each step of the procedure for each resource is followed to meet the established maintenance requirements. •The EMC, City Department, or resource owner should forecast large expenditures related to the maintenance of resources. •The EMC or City Departments shall leverage the PWE Fleet Shop and Fire/Police Fleet Shop to perform maintenance activities that can be achieved in-house to reduce operational costs. At the same time, ensure the skills needed for the task meet the abilities of the assigned individual. •The EMC or City Departments, shall maintain all internal and external maintenance performed to all city equipment. •Resources requiring maintenance or repair will be scheduled by the EMC or resource owner. •All resource maintenance shall comply with the maintenance procedures. FOR OFFICIAL USE ONLY (FOUO) ESF 7-37 Resource Testing Testing resources to ensure operational readiness through familiarity with the resource is essential. The procedure below shall be followed when testing resources, and all stakeholders are recommended to follow these procedures or develop their own. •The EMC or resource owner shall regularly test equipment. •The EMC shall develop a testing schedule for equipment. •The EMC shall ensure all testing complies with established expectations. •The individual testing the equipment shall provide a record of testing and any issues they found to the EMC after they complete the testing. The EMC or resource owners shall document all testing. Resource Distribution The distribution of resources is essential to ensure they arrive at the designated location and are returned when the assignment is complete. •Due to resource limitations and scarcity, the Policy Group, Incident Commander, and EMC will assess distribution of resources. •The EOC Operations Section Chief will identify areas that need resources assigned. •The EOC Logistics Section Chief will assess resources onsite, resources needed, and distribute according to Policy Group, IC, and EMC priorities. Resource Mobilization Mobilization is the written description of procedures that the City of Baytown and all stakeholders use for activating, assembling, and transporting resources that have been requested to support an emergency or disaster. The procedure below shall be followed when mobilizing resources. •The logistics section chief shall determine when a resource is needed and coordinate directly with the resource owner. •The appropriate resource owner shall begin their internal mobilization process. •Move the resource to a staging area determined by the Incident Commander or Logistics Section. •Make assignments for the transportation of resources. •Develop a convoy order and plan based on the operational needs of the resource request(s). •The logistics section chief or resource unit leader will ensure personnel is updating the resource(s) status to show they are in the appropriate status. Resource Dispatching Dispatching a resource is implementing a command decision to move a resource(s) from one place to another during an emergency/disaster operation. During day-to-day operations, the Baytown 911 Communications Center dispatches and sends police, fire, emergency medical services to local incidents. The Baytown FOR OFFICIAL USE ONLY (FOUO) ESF 7-38 911 Communications Center maintains standard protocols and policies to manage daily operations and dispatching of resources. The procedure below shall be followed when dispatching resources to a major disaster or catastrophic incident. •The logistics section chief may assign a lead person to coordinate with the requesting entity for delegation to ease the burden of the logistics section. •The logistics section chief or their designee will coordinate with the requesting entity to determine whether they are ready for the resource(s) to be dispatched. •The logistics section chief or their designee shall document the following: •The name of the person from the requesting entity who is releasing the resources and verifies they are ready to receive them. •The location and points of contact in the resource request have not changed. •The preferred route to the receiving location to avoid hazards, cordoned-off areas, etc. •The talkgroup, repeater, or simplex radio information for the operation. •The lead person assigned by the logistics section chief shall ensure they notify the EOC and dispatch of their departure, any issues along the way, and when they arrive at the receiving location. Resources Tracking Resources must be tracked continually from mobilization, dispatching, and demobilization. Resource tracking is a standardized, integrated process conducted prior to, during, and after an incident to: •Provide a clear picture of where resources are located •Help staff prepare to receive resources •Protect the safety and security of personnel, equipment, and supplied •Enable resource coordination and movement Resources will be tracked using established procedures continuously from mobilization through demobilization. Resource tracking must: •Account for the overall status of resources at the incident •Track movement of Operations personnel into and out of the incident “hot zone” •Be able to track day-to-day resources and be scalable to track large-scale incidents involving multi-agency response resources •Have a back-up tracking process The Planning Section will establish a Resource Unit Leader to track all resources assigned to the incident and their status. Resource Check-In The Resource Unit Leader will establish a check-in process. This may be achieved by confirming arrival of resources/personnel by having a formal check-in ICS Form 211, contacting dispatch to confirm arrival, or contacting the assisting agency. FOR OFFICIAL USE ONLY (FOUO) ESF 7-39 Resource Status •Assigned – Assigned to the incident •O/S Rest – Out-of-service for rest guidelines, or due to operating time limits •O/S Pers – Out-of-service for personnel reasons •Available – Available to be assigned to the incident •O/S Mech – Out-of-service for mechanical reasons •ETR – Estimated time of return Resource Tracking Forms •ICS 211 – Check-In List •ICS 204 – Assignment List •ICS-219 T-Card System •WebEOC Boards •IAP Software The Logistics Section will order, acquire and deliver resources. The Operations Section will track the movement of resources within the Operations Section itself once assigned to the incident and mission tasked. The Finance and Logistics Section will ensure the cost-effectiveness of resources. Resource Demobilization Demobilization is the release of resources from an incident in strict accordance with a detailed plan approved by the incident commander. The procedure below shall be followed when demobilizing resources. •Resources shall be released for demobilization from the incident command or requestor. •The lead person assigned by the logistics section chief shall: o When possible, request a written release authorization or Demobilization Check-Out (ICS 221) o The lead person shall determine if the work/rest ratio allows for travel or if the team/resources will need to spend the night. Hours Worked: _____ Hours to Travel: +_____ Hours to Return Resources: +_____ Hours to Drive Home: +_____ Cannot Exceed 12 hours – total: _____ o The lead person assigned by the logistics section chief shall ensure they notify the EOC and dispatch of their departure, any issues along the way, and when they arrive at the point of origin. •Upon arrival at the point of origin o The logistics section chief or resource owner will receive items, conduct an inspection, and document the usage, damages, or any other issues in the Resources Management board. o The logistics section chief or resource owner will ensure the necessary information for resource tracking and potential reimbursement is logged into the deployment section of the Resource Request board. FOR OFFICIAL USE ONLY (FOUO) ESF 7-40 They shall also notify the logistics section chief, who will review the information and inform the finance/admin section chief the data is ready for them to process. •The logistics section chief, their designee, or the resource owner will return the resource to the appropriate storage location, schedule proper maintenance, and if needed, coordinate repairs. •The status of the resource shall be updated in the Resource Management system by the resource owner, logistics section chief, or their designee to ensure the resource status is known to all for the next emergency or disaster.