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2024 09 18 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY September 18, 2024 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on September 18, 2024, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith Jimmy Smith David Start, Jr. Frank Simoneaux Scott Lemond Angela Jackson President Secretary Director Acting Assistant General Manager General Counsel Assistant Secretary President Brenda Bradley Smith convened the September 18, 2024, BAWA Board Regular Meeting with a quorum present at 4:50 P.M., all members were present with the exception of Vice President Frank McKay III and Director Alyssa Linares, who were both absent. 1. CITIZEN COMMENTS President Brenda Bradley Smith announced no one signed up to speak. 2. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on August 21, 2024. President Brenda Bradley Smith announced Item 2.a. would be postponed to a future meeting date; therefore, no action was taken on this item. 3. PROPOSED RESOLUTIONS a. Consider a resolution awarding a construction contract to LEM Construction Company, Inc., for the Baytown Area Water Authority Raw Water Pump Rehabilitation Project. Public Works and Engineering Assistant Director of Utilities, Sterling Beaver, provided a summary to Item 3.a. related to the construction contract for the Baytown Area Water Authority Raw Water Pump Rehabilitation Project. He noted that three bids were received, with LEM Construction Company, Inc. being the lowest bidder. BAWA Board Regular Meeting Minutes September 18, 2024 Page 2 of 10 Secretary Jimmy Smith inquired about the proj ect's timeline and whether it would impact plant operations. Mr. Beaver responded that the project is expected to be completed within 720 days and that construction will proceed concurrently with plant operations, without causing a shutdown. A motion was made by Secretary Jimmy Smith, and seconded by Director David Start, Jr. to approve Resolution No. 2024-26, related to Item 3.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-26 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF LEM CONSTRUCTION COMPANY, INC., FOR THE BAYTOWN AREA WATER AUTHORITY("BAWA")RAW WATER PUMP REHABILITATION PROJECT AT THE FRITZ LANHAM WATER TREATMENT PLANT; AUTHORIZING AND DIRECTING THE GENERAL MANAGER AND ASSISTANT SECRETARY TO EXECUTE AND ATTEST TO A CONTRACT WITH LEM CONSTRUCTION COMPANY, INC., FOR SAID PROJECT; AUTHORIZING PAYMENT NOT TO EXCEED THE SUM OF TEN MILLION EIGHT HUNDRED FORTY-FIVE THOUSAND EIGHT HUNDRED FIFTY AND NO/100 DOLLARS ($10,845,850.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution awarding the Annual Liquid Sodium Hypochlorite Contract to Brenntag Southwest, Inc. Baytown Area Water Authority Superintendent, Michael Gay, provided a summary of Item 3.b., regarding the Annual Liquid Sodium Hypochlorite Contract. He explained that all annual chemical contracts for the Baytown Area Water Authority East and Main Plant are being presented for renewal based on the Fiscal Year, whereas the current contracts follow the calendar year. As a result, there will be an overlap with the previous contracts, and in this case, the new contract will take effect once approved. Director David Start, Jr. requested clarification on the contract overlap, and Mr. Gay confirmed that the current contracts were awarded based on the calendar year, while the new contracts will follow the Fiscal Year. Director Start also inquired if the quantity has increased compared to the current contract and what would happen if the allotted amount is not used or if it exceeds the contract. Mr. Gay explained that the quantity has increased due to higher water demand and that BAWA Board Regular Meeting Minutes September 18, 2024 Page 3 of 10 the contract includes a built-in 25% price increase allowance if needed. President Brenda Bradley Smith then asked whether the proposed new contract would result in higher costs compared to the current one. Mr. Gay responded that the current contract is priced at $0.2300 per pound, while the new contract is priced at $0.1963 per pound, meaning the cost per pound has decreased, although the required quantity has increased. A motion was made by Director David Start, Jr., and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-27, related to Item 3.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-27 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF BRENNTAG SOUTHWEST, INC., FOR THE ANNUAL SODIUM HYPOCHLORITE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED, FORTY-SIX THOUSAND, FIVE HUNDRED FORTY-SEVEN AND 77/100 DOLLARS ($146,547.77); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution awarding the Annual Liquid Sodium Hydroxide 25% and 50% Contract to Univar Solutions USA, LLC. Baytown Area Water Authority Superintendent, Michael Gay, provided a summary of Item 3.c. regarding the Annual Liquid Sodium Hydroxide 25% and 50% Contract, and opened the floor for questions from the Board. President Brenda Bradley Smith asked a similar question as with the previous item regarding pricing, to which Mr. Gay responded that the bulk price has increased, while the total price has decreased. A motion was made by Secretary Jimmy Smith, and seconded by Director David Start, Jr. to approve Resolution No. 2024-28, related to Item 3.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-28 BAWA Board Regular Meeting Minutes September 18, 2024 Page 4 of 10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF UNIVAR SOLUTIONS USA, INC., FOR THE ANNUAL TWENTY-FIVE PERCENT (25%) AND FIFTY PERCENT (50%) LIQUID SODIUM HYDROXIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF TWO HUNDRED, SIXTY- SEVEN THOUSAND, SEVEN HUNDRED, EIGHTY-TWO AND 64/ 100 DOLLARS ($267,782.64); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider a resolution awarding the Backwash Lagoon Sludge Removal Project to Branch Construction Group, LLC. Baytown Area Water Authority Superintendent, Michael Gay, provided a summary of Item 3.d., regarding the Backwash Lagoon Sludge Removal Project, and opened the floor for questions from the Board. Director David Start, Jr. inquired about the frequency of this process. Mr. Gay explained that the last removal occurred in 2022, but their goal moving forward is to complete this annually, as it is considered best practice. A motion was made by Director David Start, Jr., and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-29, related to Item 3.d. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-29 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY APPROVING THE BACKWASH LAGOON SLUDGE REMOVAL CONTRACT BETWEEN THE BAYTOWN AREA WATER AUTHORITY AND BRANCH CONSTRUCTION GROUP, LLC AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider a resolution awarding the Annual Liquid Ammonium Sulfate 40% Contract to Chemtrade Chemicals US, LLC. BAWA Board Regular Meeting Minutes September 18, 2024 Page 5 of 10 Baytown Area Water Authority Superintendent, Michael Gay, provided a summary of Item 3.e., regarding the Annual Liquid Ammonium Sulfate 40% Contract, and noted that the new contract reflects a 4.5% price decrease compared to the current contract. A motion was made by Director David Start, Jr., and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-30, related to Item 3.e. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO.2024-30 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF CHEMTRADE CHEMICALS US, LLC FOR THE ANNUAL LIQUID AMMONIUM SULFATE (40%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED THIRTY-NINE THOUSAND, FOUR HUNDRED, ELEVEN AND 80/100 DOLLARS ($139,411.80); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. f. Consider a resolution awarding the Annual Liquid Chlorine Contract to PVS DX, Inc. Baytown Area Water Authority Superintendent, Michael Gay, provided a summary of Item 3.f., regarding the Annual Liquid Chlorine Contract, and stated that there is no change in the contract amount compared to the current contract. A motion was made by Secretary Jimmy Smith, and seconded by Director David Start, Jr. to approve Resolution No. 2024-31, related to Item 3.f. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved BAWA Board Regular Meeting Minutes September 18, 2024 Page 6 of 10 RESOLUTION NO. 2024-31 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF PVS DX, INC., FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FOUR HUNDRED, THIRTY-EIGHT THOUSAND, SIX HUNDRED AND NO 100 DOLLARS ($438,600.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. g. Consider a resolution awarding the Annual Liquid Hydrofluorosilicic Contract to Shannon Chemical Corporation. Baytown Area Water Authority Assistant Superintendent, LaTanya Henderson, provided a summary of Item 3.g., regarding the Annual Liquid Hydrofluorosilicic Contract, noting that the new contract reflects a 22.15% price decrease compared to the current contract. A motion was made by Secretary Jimmy Smith, and seconded by Director David Start, Jr. to approve Resolution No. 2024-32, related to Item 3.g. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO.2024-32 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF SHANNON CHEMICAL CORPORATION, FOR THE ANNUAL LIQUID HYDROFLUOROSILICIC CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FIFTY- SIX THOUSAND, FIVE HUNDRED TWELVE AND 65/ 100 DOLLARS ($56,512.65); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. h. Consider a resolution awarding the Annual Liquid Zinc Sodium Polyphosphate Contract to Shannon Chemical Corporation, Baytown Area Water Authority Assistant Superintendent, LaTanya Henderson, provided a summary to Item 3. h., regarding the Annual Liquid Zinc Sodium Polyphosphate Contract stating BAWA Board Regular Meeting Minutes September 18, 2024 Page 7 of 10 that the contract reflects a 7.98% price decrease due to a reduction in quantity compared to the current contract. Director David Start, Jr, asked if one of the bids was rejected, and Ms. Henderson confirmed that one bid was rejected because it was for the incorrect chemical. President Brenda Bradley Smith noted that, despite the quantity decrease, the overall cost of this item has increased compared to the current contract. Acting Assistant General Manager, Frank Simoneaux, explained that the current contract could remain in place, with the option to re -bid later in the year, but warned that market fluctuations could result in higher prices. After considering this information, President Bradley Smith and Director David Start, Jr., agreed to proceed with a motion to approve the item. A motion was made by Secretary Jimmy Smith, and seconded by Director David Start, Jr. to approve Resolution No. 2024-33, related to Item 31. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-33 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF SHANNON CHEMICAL CORPORATION, FOR THE ANNUAL LIQUID ZINC SODIUM POLYPHOSPHATE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF THREE HUNDRED, TWENTY-EIGHT THOUSAND, THREE HUNDRED THREE AND 02/100 DOLLARS ($328,303.02); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. i. Consider a resolution awarding the Annual Liquid Ferric Chloride 40% Contract to PVS Technologies, Inc. Baytown Area Water Authority Assistant Superintendent, LaTanya Henderson, provided a summary of Item 3.i., regarding the Annual Liquid Ferric Chloride 40% Contract, noting that the new contract reflects a price decrease of 3.35% compared to the current contract. A motion was made by Director David Start, Jr., and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-34, related to Item 3.i. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. BAWA Board Regular Meeting Minutes September 18, 2024 Page 8 of 10 Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-34 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF PVS TECHNOLOGIES, INC., FOR THE ANNUAL LIQUID FERRIC CHLORIDE (40%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FIVE -HUNDRED, EIGHTY-FOUR THOUSAND FIVE HUNDRED THIRTY-FIVE AND 04/100 DOLLARS ($584,535.04); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. j. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to Polydyne, Inc. Baytown Area Water Authority Assistant Superintendent, LaTanya Henderson, provided a summary of Item 3.j., regarding the Annual Liquid Cationic Polymer Contract. She stated that there is a 102.79% increase in quantity compared to the current contract, which is attributed to increased production at both the BAWA Main and East plants. President Brenda Bradley Smith inquired whether the unit price has increased. Ms. Henderson confirmed that there is an increase compared to the current contract. All Board Members acknowledged that re -bidding the item at a later date carries the risk of further price increases. Additionally, due to the significant rise in quantity, there are concerns about price fluctuations for any quantity overages that may occur if the current contract is continued. A motion was made by Director David Start, Jr., and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-35, related to Item 3.j. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved BAWA Board Regular Meeting Minutes September 18, 2024 Page 9 of 10 RESOLUTION NO. 2024-3 5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC., FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FOUR HUNDRED, EIGHTEEN THOUSAND, EIGHT HUNDRED, EIGHTY-EIGHT AND 40/ 100 DOLLARS ($418,888.40); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive a report on the status of the Baytown Area Water Authority East Expansion Project. Ms. Lindsay Kovar, Senior Project Manager with BGE, Inc. (Owner's Advisor), presented the status report for the Baytown Area Water Authority East Plant Expansion Project. She announced that the Owner Advisor and Design Builder contracts were awarded by the Council during their last meeting, and they received the official notice to proceed on Friday. A meeting is scheduled with the Design Builder for the following week to discuss treatment options, including PFAS. Following this meeting, eight workshops will be held over the next few months for more in-depth discussions on the treatment process and available options. The Design Builder will also provide monthly reports to the Board, detailing costs, schedules, and other relevant information. Lastly, Ms. Kovar mentioned that the amendment approved by Region H allows for the application for Texas Water Development Board (TWDB) Swift Funding in December. 5. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, October 16, 2024, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Acting Assistant General Manager Frank Simoneaux thanked the Board for their diligence and consideration of the contract items and reminded the Board of their next meeting which is scheduled for Wednesday, October 16, 2024, at 4:30 P.M. 6. ADJOURN A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to adjourn the August 21, 2024, Baytown Area Water Authority Board Regular Meeting at 4:52 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Jimmy Smith, Director David Start, Jr. Nays: None BAWA Board Regular Meeting Minutes September 18, 2024 Page 10 of 10 Other: Vice President Frank McKay III (Absent), Director Alyssa Linares (Absent) Approved `il %% 11,11! \� WATF�; sir JAL - Angela J son, Assistant t -f-� City of B ytown M '/Jll�01f * ttitil��