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2024 08 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY August 21, 2024 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on August 21, 2024 at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Frank McKay III Vice President Jimmy Smith Secretary Alyssa Linares Director Brant Gary Assistant General Manager Scott Lemond General Counsel Gabriella Gonzales Acting Assistant Secretary Vice President Frank McKay III convened the August 21, 2024, BAWA Board Regular Meeting with a quorum present at 4:31 P.M., all members were present with the exception of President Brenda Bradley Smith and Director David Start, Jr., who were both absent. 1. CITIZEN COMMENTS Vice President Frank McKay III announced no one signed up to speak. 2. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Special Meeting held on July 31, 2024. A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to approve the meeting minutes of the Baytown Area Water Authority Special Meeting held on July 311) 2024, as submitted. The vote was as follows: Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares, Nays: None Other: President Brenda Bradley Smith (Absent), Director David Start, Jr. (Absent) Approved 3. PROPOSED RESOLUTIONS a. Consider a resolution authorizing the renewal of the Annual Mechanical Services Contract with IPS Pump Services, Inc. BAWA Board Regular Meeting Minutes August 21, 2024 Page 2 of 4 Baytown Area Water Authority Superintendent Michael Gay summarized the third renewal contract with IPS Pump Services, Inc., not to exceed $300,000, citing their consistent and satisfactory as the reason for their selection. Vice President Frank McKay III asked what the funding would cover and how much the previous dollar amount IPS Pump Services, Inc. had been disbursed. Mr. Gay provided the information to the board, to which the board gladly received. A motion was made by Secretary Jimmy Smith, and seconded by Director Alyssa Linares to approve Resolution No. 2024-23, related to Item 3.a. The vote was as follows: Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares Nays: None Other: President Brenda Bradley Smith (Absent), David Start, Jr. (Absent) Approved RESOLUTION NO. 2024-23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY RENEWING THE ANNUAL MECHANICAL SERVICES CONTRACT FOR MAINTENANCE AND REPAIRS AT WATER TREATMENT PLANTS FOR YEAR 3 WITH IPS PUMP SERVICES, INC.; AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY FOR SUCH RENEWAL IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing a Progressive Design -Build Agreement with Baytown Waterworks Partners, McCarthy Building Companies, Inc., and Carollo Engineering Inc., joint -venture, for the Baytown Area Water Authority (BAWA) East Surface Water Plant Phase 2 Expansion Project. Director of Public Works and Engineering Frank Simoneaux presented Item 3.b. related to the BAWA East Surface Water Plant Phase 2 Expansion Project. Director Frank Simoneaux and staff reviewed all documentation pertaining to the project and selected the group based on their qualifications and previous partnerships. Lindsay Kovar, of BGE, Inc., gave a detailed overview of BGE innerworkings and how they collectively work with other engineering groups to efficiently complete projects. A motion was made by Secretary Jimmy Smith, and seconded by Director Alyssa Linares to approve Resolution No. 2024-24, related to Item 3.b. The vote was as follows: Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares BAWA Board Regular Meeting Minutes August 21, 2024 Page 3 of 4 Nays: None Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent) Approved RESOLUTION NO.2024-24 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING A PROGRESSIVE DESIGN - BUILD AGREEMENT WITH BAYTOWN WATERWORKS PARTNERS, MCCARTHY BUILDING COMPANIES, INC. AND CAROLLO ENGINEERING, INC. JOINT VENTURE, FOR THE BAYTOWN AREA WATER AUTHORITY EAST SURFACE WATER PLANT PHASE 2 PROJECT; AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF FIVE -MILLION, TWENTY-THREE THOUSAND, ONE -HUNDRED, THIRTY-ONE AND NO/100 DOLLARS ($55023513 1.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an Owner Advisor Services Agreement for Phase I and Phase II with BGE, Inc., for the Baytown Area Water Authority (BAWA) East Surface Water Plant Phase 2 Expansion. Director of Public Works and Engineering Frank Simoneaux summarized what the contract with BGE, Inc. would entail at the cost of $3,473,578 for Phase 1 and Phase 2 of the East Surface Plant Expansion. Director Simoneaux stated the factors for their selection of BGE, Inc. to assist with this project, and staff s recommendation to move forward with the agreement. A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to approve Resolution No. 2024-25, related to Item 3.c. The vote was as follows: Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares Nays: None Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent) Approved RESOLUTION NO. 2024-25 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH BGE, INC. FOR OWNER ADVISOR PHASE 1 AND 2 SERVICES FOR THE BAYTOWN AREA WATER AUTHORITY EAST SURFACE WATER PLANT EXPANSION; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED THREE MILLION FOUR HUNDRED SEVENTY-THREE THOUSAND FIVE HUNDRED SEVENTY-EIGHT AND NO/100 DOLLARS ($3,473,578.00); BAWA Board Regular Meeting Minutes August 21, 2024 Page 4 of 4 MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2024. Director of Finance Teresa McKenzie presented the Quarterly Financial and Investment Report to the board. (Exhibit A) 5. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, September 18, 2024, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown Texas 77520. Assistant General Manager Brant Gary stated that there was nothing to report at this time and he reminded the Board Members of their next Baytown Area Water Authority meeting, which is scheduled for Wednesday, August 21, 2024, at 4:30 P.M., in the Council Chamber at City Hall. 6. ADJOURN A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to adjourn the August 21, 2024, Baytown Area Water Authority Board Regular Meeting at 4:52 P.M. The vote was as follows: Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares Nays: None Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent) Approved �,%WAT�°�tr, Angela J kson, Assistant_ '' City of Baytown 4'' ti BAYTOWN AREA WATER AUTHORITY (BAWA) Period Ending June 3a 2024 Operating Fund CY to PY Budget CY Actual Balance % PY Actual Change $ Revenues Water Sales - Baytown $ 14,943,573 $ 13,450,498 $ 1,493,075 90% $ 11,105,669 $ 2,344,829 Water Sales - Others 1,552,535 1,448,161 104,374 93% 1,153,430 294,731 Investment Interest 1,000 86,153 (85,153) 8615% 100,221 (14,068) Transfer from WWIS 100,000 75,000 25,000 75% - 75,000 Total Revenues 16,597,108 15,059,812 1,537,296 91% 12,359,320 2,700,492 Expenditures Personnel Serv. 2,048,060 1,514,419 533,641 74% 1,447,289 67,129 Supplies 6,320,489 4,188,492 2,131,996 66% 2,196,280 1,992,212 Maintenance 430,865 359,809 71,056 84% 344,170 15,639 Services 1,160,658 779,585 381,073 67% 737,458 42,127 Capital Outlay - - - 0% 115,060 (115,060) Interfund Transfer 5,852,284 4,389,213 1,463,071 75% 4,374,970 14,243 Contingencies 250,000 - 250,000 0% - - Total Expenditures 16,062,356 11,231,518 4,830,838 70% 9,215,228 2,016,290 Net Change 534,752 3,828,294 3,144,092 Beg. Working Capital 3,678,383 8,275,596 Ending Working Capital $ 4,213,135 $ 12,103,890 Capital Improvement Program CY to PY Budget CY Actual Balance % PY Actual Change $ Revenues Investment Interest $ 5,000 $ 23,207 $ (18,207) 464% $ 40,161 $ (16,954) Revenue from BAWA Operating 1,368,290 1,026,218 342,072 75% 750,000 276,218 Total Revenues 1,373,290 1,049,425 323,865 76% 790,161 259,263 Expenditures BAWA CIP Projects $ 4,520,542 753,021 3,767,521 17% 4,682,855 (3,929,834) Net Change (3,147,252) 296,403 (3,892,694) Beg. Working Capital 784,998 1,859,363 Ending Working Capital $ (2,362,254) $ 2,155,767 BAWA Budget Received $16,597,108 / $15,059,812 0 91% BAWA Budget Spent $16,062,356 / $11,231,518 70% (BookInvestments Security Type Balance Earnings Texpool $ 11,652,265 $ 108,968 Unaudited Financials