2024 08 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
August 21, 2024
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular
Meeting on August 21, 2024 at 4:30 P.M., in the Council Chamber of the Baytown City Hall,
2401 Market Street, Baytown, Texas with the following in attendance:
Frank McKay III Vice President
Jimmy Smith Secretary
Alyssa Linares Director
Brant Gary Assistant General Manager
Scott Lemond General Counsel
Gabriella Gonzales Acting Assistant Secretary
Vice President Frank McKay III convened the August 21, 2024, BAWA Board Regular Meeting
with a quorum present at 4:31 P.M., all members were present with the exception of President
Brenda Bradley Smith and Director David Start, Jr., who were both absent.
1. CITIZEN COMMENTS
Vice President Frank McKay III announced no one signed up to speak.
2. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Special
Meeting held on July 31, 2024.
A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to
approve the meeting minutes of the Baytown Area Water Authority Special Meeting held on July
311) 2024, as submitted. The vote was as follows:
Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares,
Nays: None
Other: President Brenda Bradley Smith (Absent), Director David Start, Jr. (Absent)
Approved
3. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing the renewal of the Annual Mechanical Services
Contract with IPS Pump Services, Inc.
BAWA Board Regular Meeting Minutes
August 21, 2024
Page 2 of 4
Baytown Area Water Authority Superintendent Michael Gay summarized the third renewal
contract with IPS Pump Services, Inc., not to exceed $300,000, citing their consistent and
satisfactory as the reason for their selection. Vice President Frank McKay III asked what the
funding would cover and how much the previous dollar amount IPS Pump Services, Inc. had
been disbursed. Mr. Gay provided the information to the board, to which the board gladly
received.
A motion was made by Secretary Jimmy Smith, and seconded by Director Alyssa Linares to
approve Resolution No. 2024-23, related to Item 3.a. The vote was as follows:
Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares
Nays: None
Other: President Brenda Bradley Smith (Absent), David Start, Jr. (Absent)
Approved
RESOLUTION NO. 2024-23
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY RENEWING THE ANNUAL MECHANICAL
SERVICES CONTRACT FOR MAINTENANCE AND REPAIRS AT WATER
TREATMENT PLANTS FOR YEAR 3 WITH IPS PUMP SERVICES, INC.;
AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER
AUTHORITY FOR SUCH RENEWAL IN AN AMOUNT NOT TO EXCEED
THREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing a Progressive Design -Build Agreement with
Baytown Waterworks Partners, McCarthy Building Companies, Inc., and Carollo
Engineering Inc., joint -venture, for the Baytown Area Water Authority (BAWA) East
Surface Water Plant Phase 2 Expansion Project.
Director of Public Works and Engineering Frank Simoneaux presented Item 3.b. related to the
BAWA East Surface Water Plant Phase 2 Expansion Project. Director Frank Simoneaux and
staff reviewed all documentation pertaining to the project and selected the group based on their
qualifications and previous partnerships.
Lindsay Kovar, of BGE, Inc., gave a detailed overview of BGE innerworkings and how they
collectively work with other engineering groups to efficiently complete projects.
A motion was made by Secretary Jimmy Smith, and seconded by Director Alyssa Linares to
approve Resolution No. 2024-24, related to Item 3.b. The vote was as follows:
Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares
BAWA Board Regular Meeting Minutes
August 21, 2024
Page 3 of 4
Nays: None
Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent)
Approved
RESOLUTION NO.2024-24
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING A PROGRESSIVE DESIGN -
BUILD AGREEMENT WITH BAYTOWN WATERWORKS PARTNERS,
MCCARTHY BUILDING COMPANIES, INC. AND CAROLLO
ENGINEERING, INC. JOINT VENTURE, FOR THE BAYTOWN AREA
WATER AUTHORITY EAST SURFACE WATER PLANT PHASE 2
PROJECT; AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER
AUTHORITY IN THE AMOUNT OF FIVE -MILLION, TWENTY-THREE
THOUSAND, ONE -HUNDRED, THIRTY-ONE AND NO/100 DOLLARS
($55023513 1.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
C. Consider a resolution authorizing an Owner Advisor Services Agreement for Phase
I and Phase II with BGE, Inc., for the Baytown Area Water Authority (BAWA) East
Surface Water Plant Phase 2 Expansion.
Director of Public Works and Engineering Frank Simoneaux summarized what the contract with
BGE, Inc. would entail at the cost of $3,473,578 for Phase 1 and Phase 2 of the East Surface
Plant Expansion. Director Simoneaux stated the factors for their selection of BGE, Inc. to assist
with this project, and staff s recommendation to move forward with the agreement.
A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to
approve Resolution No. 2024-25, related to Item 3.c. The vote was as follows:
Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares
Nays: None
Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent)
Approved
RESOLUTION NO. 2024-25
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING A PROFESSIONAL
SERVICES AGREEMENT WITH BGE, INC. FOR OWNER ADVISOR PHASE
1 AND 2 SERVICES FOR THE BAYTOWN AREA WATER AUTHORITY
EAST SURFACE WATER PLANT EXPANSION; AUTHORIZING PAYMENT
BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED THREE
MILLION FOUR HUNDRED SEVENTY-THREE THOUSAND FIVE
HUNDRED SEVENTY-EIGHT AND NO/100 DOLLARS ($3,473,578.00);
BAWA Board Regular Meeting Minutes
August 21, 2024
Page 4 of 4
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
4. REPORTS
a. Receive the Baytown Area Water Authority Quarterly Financial and Investment
Reports for the Quarter Ending June 30, 2024.
Director of Finance Teresa McKenzie presented the Quarterly Financial and Investment Report
to the board. (Exhibit A)
5. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday,
September 18, 2024, at 4:30 p.m., in the Council Chamber located at City Hall, 2401
Market Street, Baytown Texas 77520.
Assistant General Manager Brant Gary stated that there was nothing to report at this time and he
reminded the Board Members of their next Baytown Area Water Authority meeting, which is
scheduled for Wednesday, August 21, 2024, at 4:30 P.M., in the Council Chamber at City Hall.
6. ADJOURN
A motion was made by Director Alyssa Linares, and seconded by Secretary Jimmy Smith to
adjourn the August 21, 2024, Baytown Area Water Authority Board Regular Meeting at 4:52
P.M. The vote was as follows:
Ayes: Vice President Frank McKay III, Secretary Jimmy Smith, Director Alyssa Linares
Nays: None
Other: President Brenda Bradley Smith (Absent), Director David Start Jr. (Absent)
Approved
�,%WAT�°�tr,
Angela J kson, Assistant_
'' City of Baytown 4'' ti
BAYTOWN AREA WATER AUTHORITY (BAWA)
Period Ending June 3a 2024
Operating Fund CY to PY
Budget CY Actual Balance % PY Actual Change $
Revenues
Water Sales - Baytown $
14,943,573 $
13,450,498 $
1,493,075
90% $
11,105,669 $
2,344,829
Water Sales - Others
1,552,535
1,448,161
104,374
93%
1,153,430
294,731
Investment Interest
1,000
86,153
(85,153)
8615%
100,221
(14,068)
Transfer from WWIS
100,000
75,000
25,000
75%
-
75,000
Total Revenues
16,597,108
15,059,812
1,537,296
91%
12,359,320
2,700,492
Expenditures
Personnel Serv.
2,048,060
1,514,419
533,641
74%
1,447,289
67,129
Supplies
6,320,489
4,188,492
2,131,996
66%
2,196,280
1,992,212
Maintenance
430,865
359,809
71,056
84%
344,170
15,639
Services
1,160,658
779,585
381,073
67%
737,458
42,127
Capital Outlay
-
-
-
0%
115,060
(115,060)
Interfund Transfer
5,852,284
4,389,213
1,463,071
75%
4,374,970
14,243
Contingencies
250,000
-
250,000
0%
-
-
Total Expenditures
16,062,356
11,231,518
4,830,838
70%
9,215,228
2,016,290
Net Change 534,752 3,828,294 3,144,092
Beg. Working Capital 3,678,383 8,275,596
Ending Working Capital $ 4,213,135 $ 12,103,890
Capital Improvement Program
CY to PY
Budget
CY Actual
Balance
% PY Actual
Change $
Revenues
Investment Interest $
5,000
$ 23,207 $
(18,207)
464% $ 40,161
$ (16,954)
Revenue from BAWA Operating
1,368,290
1,026,218
342,072
75% 750,000
276,218
Total Revenues
1,373,290
1,049,425
323,865
76% 790,161
259,263
Expenditures
BAWA CIP Projects $ 4,520,542 753,021 3,767,521 17% 4,682,855 (3,929,834)
Net Change (3,147,252) 296,403 (3,892,694)
Beg. Working Capital 784,998 1,859,363
Ending Working Capital $ (2,362,254) $ 2,155,767
BAWA Budget Received
$16,597,108 / $15,059,812
0 91%
BAWA Budget Spent
$16,062,356 / $11,231,518
70%
(BookInvestments
Security Type Balance Earnings
Texpool $ 11,652,265 $ 108,968
Unaudited Financials