Ordinance No. 15,964ORDINANCE NO. 15,964
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE PUBLIC SAFETY BUILDING FUEL ISLAND
PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY-
FOUR THOUSAND EIGHT HUNDRED SEVEN AND 36.100 DOLLARS
34,807.36) TO FUEL CONTROL SOLUTIONS, FOR SAID PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
WHEREAS, the City of Baytown contracted with Fuel Control Solutions, for the Public
Safety Building Fuel Island Project (the "Project"); and
WHEREAS, all of the said improvements, as provided in the plans and specifications
heretofore prepared by the City's engineer and as approved and adopted by the City Council, have
been performed and completed in full accordance with all of the terms and conditions of the
aforesaid contract; and
WHEREAS, the City's engineer, in the manner provided by the terms of the said contract
and the plans and specifications thereof, has approved the Public Safety Building Fuel Island
Project, has heretofore issued his Certificate of Final Acceptance, has certified same to the City
Council, and has recommended that it accept and receive said work and improvements as
constructed and completed by the contractor; and
WHEREAS,there remains due and owing to Cox Commercial Construction, LLC,the sum
of THIRTY-FOUR THOUSAND EIGHT HUNDRED SEVEN AND 36 100 DOLLARS
34,807.36); NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council hereby accepts and approves the above-described work
and improvements, and finds and determines that all of said improvements have been completed
as provided in the plans and specifications thereof, and in full accordance with all of the terms and
provisions of the aforesaid contract.
Section 2: That the Certificate of Final Acceptance heretofore issued by the City's
engineer and certified to the City Council is hereby accepted and received.
Section 3: That final payment to Fuel Control Solutions, in the amount of THIRTY-
FOUR THOUSAND EIGHT HUNDRED SEVEN AND 36 100 DOLLARS ($34,807.36) is
hereby authorized.
Section 4: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the
City of Baytown this the 241h day of October, 2024.
BRANDON CAPETILLO, Mayor
EST:
L "` " `'o Cn
j' ou
ANGEL J KSON, pity, Cl,erk j7
APPROVED AST F \`M '
I_
SCOTT LEMON , City Attorney
R:Ordinances and Rcsolutions'Ordinance Drafts%2024-10-24`Ordinance to Closeout Public Safety Building Fuel Island Project and Release
Retainage.docx
2
PROJECT:
OWNER Project
Address:P.O. No.
Original Contract Time 180 days
ATTN:Current Approved Extensions + or -0 days
Previous Approved Extensions + or -0 days
Estimate No: Final Total Contract Time 180 days
Start Date: 31-Aug-23 Spent Days 180 days
Current Contract Completion Date:26-Feb-24 Days Remaining 0 days
Estimate Cut Off Date: 30-Apr-24
Date of Estimate: 30-Apr-24 Rain Days To Date days
Percent Work Completed:100.00 %100.00%%
A. Contract Amount to Date:
1. Contract Price:
Date Amount
2. Approved Change Orders:
Total Changes to Date:0 + or -
Total Contract Amount:
B. Earnings to Date:
1. Previous Work Completed:100.00 %Previous Earnings:
2. Work Completed this Period:0.00 %Earnings This Period:
Total Earnings:
Plus:
3. Materials on Site:
C. Reductions:
1. Retainage of Complete Work:5.00%of
2. Retainage of Stored Materials:0.00%of
Total Payments Due:
Less Previous Payments:
Total Amount Due Contractor This Estimate:
Prepared By:Date:
Contractor:
The foregoing estimate of work completed is true and correct to the best of my knowledge and belief.
Agreed:Date:
Construction Manager:
Approved by:Date:
Engineer:
Approved by:Date:
Project Manager:
Approved by:Date:
Asst Director,CIP Public Works & Engineering
Approved by:Date:
Director of Public Works & Engineering
Percent Time Used:
FA2308
2311615
Baytown Public Safety Building Fuel Island
Fuel Control Solutions/BCK Interest, LLC
179 Springs Edge Dr.
Montgomery, Texas, 77356
281-850-4933
Estimate and Certification for Payment
Earnings + Materials on site $696,147.11
$0.00
($34,807.36)
$0.00 $0.00
$696,147.11
$661,339.75
$696,147.11
$696,147.11
$0.00
$696,147.11
$34,807.36
The undersigned Contractor certifies that to the best of his knowledge, information, and belief that the Work has been completed in
accordance with the Plans and Specifications and the current payment shown on this Application for Payment is now due.
CITY OF BAYTOWN
2401 Market Street
Baytown, TX 77520
$696,147.11
Construction 1 of 1 D27 Revised 2022
8/26/2024
8/26/2024
5-13-24
4/4/2024 ($42,695.31)
$738,842.42
09/18/2024
9-18-24
9-18-24
Project Name:Baytown Public Safety Fuel System Application #:9(Retainage)
Project #:PO 2311615 Application Date: 5/13/2024
Contractor:Fuel Control Solutions Period to:
Previous
Application This Period
1 Mobilization/Submittals/Admin 25,000.00 $ 25,000.00 $ 25,000.00 $ 100%- $ 1,250.00$ -$ -$
2 Fueling Equipment 38,570.00 $ 38,570.00 $ 38,570.00 $ 100%- $ 1,928.50$ -$ -$
3 Installation Labor 35,500.00 $ 35,500.00 $ 35,500.00 $ 100%- $ 1,775.00$ -$ -$
4 Fuel Piping (U/G), Sumps 42,880.00 $ 42,880.00 $ 42,880.00 $ 100%- $ 2,144.00$ -$ -$
5 Island Forms 7,500.00 $ 7,500.00 $ 7,500.00 $ 100%- $ 375.00$ -$ -$
6 Haul Trucks 17,000.00 $ 17,000.00 $ 17,000.00 $ 100%- $ 850.00$ -$ -$
7 Tank Monitor Console Equipment 23,930.00 $ 23,930.00 $ 23,930.00 $ 100%- $ 1,196.50$ -$ -$
8 Install - Tank Monitor 7,500.00 $ 7,500.00 $ 7,500.00 $ 100%- $ 375.00$ -$ -$
9 Fuelmaster Equipment 21,859.00 $ 21,859.00 $ 21,859.00 $ 100%- $ 1,092.95$ -$ -$
10 Install - Fuelmaster 3,000.00 $ 3,000.00 $ 3,000.00 $ 100%- $ 150.00$ -$ -$
11 Buyboard Discount - Fuelmaster (2,185.90) $ (2,185.90) $ (2,185.90) $ 100%- $ (109.30)$ -$ -$
12 Configuration/Programming/Testing 9,025.00 $ 9,025.00 $ 100%- $ 451.25$ -$ -$
13 Crane 6,500.00 $ 6,500.00 $ 6,500.00 $ 100%- $ 325.00$ -$ -$
14 Elect - Underground 42,860.00 $ 42,860.00 $ 42,860.00 $ 100%- $ 2,143.00$ -$ -$
15 Elect - Topside 64,290.00 $ 64,290.00 $ 64,290.00 $ 100%- $ 3,214.50$ -$ -$
16 Pea Gravel 7,500.00 $ 7,500.00 $ 7,500.00 $ 100%- $ 375.00$ -$ -$
17 Rental Equipment 22,000.00 $ 22,000.00 $ 22,000.00 $ 100%- $ 1,100.00$ -$ -$
18 Freight 9,175.00 $ 9,175.00 $ 9,175.00 $ 100%- $ 458.75$ -$ -$
19 Canopy 86,500.00 $ 86,500.00 $ 86,500.00 $ 100%- $ 4,325.00$ -$ -$
20 Concrete & Canopy Footings 186,350.00 $ 186,350.00 $ 186,350.00 $ 100%- $ 9,317.50$ -$ -$
21 Closeout/Admin 6,000.00 $ 6,000.00 $ 100%- $ 300.00$ -$ -$
23 P&P Bonds 13,064.01 $ 13,064.01 $ 13,064.01 $ 100%- $ 653.20$ -$ -$
22 Contingency - Owners 10%22,330.00 $ 5,625.00 $ 22,330.00 $ 100%- $ 1,116.50$ -$ -$
PCO#1 DEF Tote and Pull Box (Paid by Continge 16,705.00 $
PCO#2 Transformer (Paid by Contingency)5,625.00 $
Totals 696,147.11 $ 661,339.75 $ - $ - $ 696,147.11 $ 100%- $ 34,807.36$ -$
Retainage
this Period
Billed less
Retainage this
Period
Retainage Totals%
Complete Balance to Finish
Schedule of Values Template
Item #Description of Work Scheduled
Value
WORK COMPLETED Stored Materials
(not in D or E)
Total
Completed &
Stored to Date
0000001
From:David.Oyler
To:Marshall, Claude
Cc:Rafael.Errisuriz; Mike.Holden; Ronald.Roberts
Subject:Re: Fuel
Date:Friday, February 16, 2024 5:18:25 PM
We are ready to move forward. The fuel is full and everything seems to be working fine.
Thanks
Sent from my iPhone
On Feb 16, 2024, at 5:05 PM, Marshall, Claude <cmarshall@huitt-zollars.com> wrote:
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
David,
Good afternoon, I wanted to check to see if you have put the fuel island into operation and it is
know being used? We were ask to oversee the construction on the project and typically that
would include a punch-list walkthrough prior to the City issuing a substantial completion and
that would then allow the City to start utilizing the Fuel Island. I just want to make sure we are
all clear on what needs to take place and will follow the direction given by the City.
Thank you,
Claude Marshall
Construction Manager
Huitt-Zollars
281-512-0292
> On Feb 16, 2024, at 9:53 AM, Mike.Holden <Mike.Holden@baytown.org> wrote:
>
> FYI
>
>
>
> Mike Holden
> Assistant Chief of Police
> Baytown Police | City of Baytown
> 3200 North Main Street, Baytown, Texas 77521
> Office: 281-420-6633 | Cell: 281-683-1423
> Honor, Integrity, and Professionalism.
>
> -----Original Message-----
> From: David.Oyler
> Sent: Friday, February 16, 2024 10:01 AM
> To: Mike.Holden <Mike.Holden@baytown.org>; Ronald.Roberts
<Ronald.Roberts@baytown.org>
> Cc: Kevin.Harvill <Kevin.Harvill@baytown.org>
> Subject: Fuel
>
> Fuel is ready to be used.
>
> Thank you for your patience!
>
> David
>
> Sent from my iPhone
>
> -
>
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with appropriate caution. Verify with sender if unexpected.
>
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