Ordinance No. 15,898 ORDINANCE NO. 15,898
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY
CLERK TO ATTEST TO AN AGREEMENT FOR AUDITING SERVICES WITH WEAVER&
TIDWELL LLP; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED TWO-
HUNDRED, NINETY-FIVE THOUSAND, ONE-HUNDRED, EIGHTY AND N01100
($295,180.00);MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
*********************************************************************************************
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown,Texas,hereby authorizes and directs the City
Manager to execute and the City Clerk to attest to an Agreement for Auditing Services with Weaver&Tidwell LLP.
A copy of said Agreement is attached hereto,marked Exhibit"A,"and made a part hereof for all intents and purposes.
Section 2: That the City Council of the City of Baytown hereby authorizes payment to Weaver &
Tidwell LLP, in an amount not to exceed TWO-HUNDRED, NINETY-FIVE THOUSAND, ONE-HUNDRED,
EIGHTY AND NO1100($295,180.00)pursuant to the agreement authorized in Section 1 hereof.
Section 3: That the City Manager is hereby granted general authority to approve a decrease or an
increase in costs by FIFTY THOUSAND AND NOI100 DOLLARS($50,000.00)or less,provided that the amount
authorized in Section 2 hereof may not be increased by more than twenty-five percent(25%).
Section 4: This ordinance shall take effect immediately from and after its passage by the City Council of
the City of Baytown.
INTRODUCED,READ,and PASSED by the affirmative vote of the City Council of the City of Baytown,
this the 12t11 day of September, 2024.
BRANDON CAPET ayor
ATTEST:
UG 'J- \ CfJ V✓
LA CKSON City Cl •�"°Oa / °° ��'
<1 A y°aoan=° 5
.c'
APPROVED AS TO FO M: ee V i
SCOTT LEM N , City Attorney
i
UOrdinances and Resolutions Ordinance Drafts\2024-09-12 Auditing Contract doc
EXHIBIT "A"
AGREEMENT FOR CONSULTING SERVICES for PROFESSIONAL AUDITING SERVICES
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement (this "Agreement") is entered into by and between Weaver & "fictwol,
LLP (hereinafter "Consultant") and the City of Baytown, a home-rule municipality located in
Harris and Chambers Counties,Texas (the "City").
1. Scope of Services/Consultant Fees
a. This Agreement authorizes Consultant to perform Professional Auditing Services
for the City of Baytown Finance Division (the "Work") for and on behalf of
the City as specified in the Scope of Work attached as Exhibit "A."
b. This Agreement shall commence on the date of execution by the City Manager and
(if not terminated in accordance with paragraph 10) shall terminate:
Three (3) years following execution by the City Manager; this agreement shall
allow for a renewal period of two (2)years providing consent from both parties
C. The scope of the Work is detailed in Exhibit "A."
d. Compensation, timelinc,and professional fees are detailed in Exhibit"B."
e. Each of these Exhibits "A" through "B" is incorporated into this Agreement by
reference for all purposes.
2. Compensation and Professional Fees
a. The City shall pay Consultant in installments based upon monthly progress reports
and detailed invoices submitted by the Consultant based upon the following:
i. 2024 Fiscal Year Audits............................................. $95,500.00
ii. 2025 Fiscal Year Audits..........................................$98,365.00
iii. 2026 Fiscal Year Audits......................................$101,315.00
Agreement for Professional Services,Page I Rev.04/19/2023
vi. Total not to exceed........................................................$295,180.00
b. Consultant shall not exceed the fixed contractual amount without written
authorization in the form of a contract amendment.
C. Reimbursable Expenses are itemized by work category. Reimbursable Expenses
shall be invoiced AT COST, without subsequent markup by Consultant. All
invoices containing a request for Reimbursable Expenses shall include copies of
the original expense receipts itemized per allowable category.
(1) Allowable reimbursable Expenses include:
(a) Significant changes in client operations;
(b) Auditing standards change by client;
(c) Scope of Work change;
d. Consultant shall invoice based upon total services actually completed during the
applicable month. Invoices and all required or requested backup information shall
be tendered no more often than once a month. Consultant shall not invoice the City
for services or expenses that were incurred more than sixty (60) days before the
date of the invoice. Failure to timely invoice the City for services or expenses shall
result in Consultant's invoice being denied.
e. In the event of a disputed or contested invoice,the City may withhold from payment
that portion so disputed or contested,and the undisputed portion will be paid.
3. Personnel of Consultant
a. Consultant's Project Manager
Consultant shall designate a Project Manager for the Work performed under this
Agreement. Any change of Project Manager shall require thirty(30)days advance
written approval from the City's Representative.
b. Licensed and Registered CPA Auditor
Consultant shall keep a full-time registered CPA licensed in the State of Texas
on staff and assigned to the Work for the duration of its performance of the Work.
C. Data on Consultant's Employees
Prior to commencement of the Work,Consultant shall forward to the City a detailed
resume of the personnel that will be assigned to the Work.
d. Rejection of Consultant's Employees
The City reserves the right to approve or reject from the Work any employees of
Consultant.
Agreement for Professional Services,Page 2
4. Designation and Duties of the City's Representative
a. The Director of Finance, or his/her designee, shall act as the City's Representative.
b. The City's Representative shall use his or her best efforts to provide nonconfidential
City records for Consultant's use. However, the City does not guarantee the
accuracy or correctness of the documents so provided. Notwithstanding the
foregoing, Consultant shall be entitled to use and rely upon information provided
by the City in performing the services required under this Agreement only to the
extent and level specified by the City in writing for each document provided.
Nothing contained herein shall be construed to require the City to provide such
records in any certain format. The format in which the existing data and
documentation will be provided shall be at the sole discretion of the City.
5. Standards of Performance
a. Consultant shall perform all services under this Agreement with the care and skill
ordinarily used by members of Certified Public Accounting practicing under the
same or similar circumstances,time and locality. Opinion of probable cost shall be
based upon the Consultant's experience and represent its best judgment as an
experienced and qualified professional. Each submittal of opinion of probable
cost shall be commensurate with the project design.
Consultant shall be responsible for the technical accuracy of its services and
documents resulting therefrom,and the City shall not be responsible for discovering
deficiencies therein. Consultant shall correct such deficiencies without additional
compensation.
b. Codes and Standards
i. All references to codes, standards, environmental regulations and/or
material specifications shall be to the latest revision, including all effective
supplements or addenda thereto, as of the date that the requestor for Work
is made by the City.
ii. The Work shall be designed and furnished in accordance with the most
current codes and/or standards adopted by city,state,or federal government
or in general custom and usage by the profession and shall comply with
Texas Department of Licensing and Regulation's rules and regulations.
iii. The codes and standards used in the profession set forth minimum
requirements.These may be exceeded by the Consultant if superior methods
are available for successful operation of equipment and/or for the
construction project on which the Work is performed. Any alternative
codes or regulations used shall have requirements that are equivalent or
better than those in the above-listed codes and regulations. Consultant shall
state the alternative codes and regulations used.
Agreement for Professional Services,Page 3
iv. Consultant agrees the services it provides as an experienced and qualified
Add type of business will reflect the professional standards,procedures and
performances common in the industry for this project. Consultant further
agrees that any analysis, reports, preparation of drawings, the designation
or selection of materials and equipment, the selection and supervision of
personnel and the performance of other services under this Agreement will
be pursuant to the standard of performance common in the profession.
V. Consultant shall promptly correct any defective analysis caused by
Consultant at no cost to City. The City's approval, acceptance, use of or
payment for all or any part of Consultant's services hereunder or of the Work
itself shall in no way alter Consultant's obligations or the City's rights under
this Agreement. As applicable, Consultant shall provide the City with
record "as-built" drawings relating to the Work in an electronic format that
is acceptable to the City. City shall be in receipt of record drawings, if
applicable,prior to final payment.
6. Schedule
Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is
provided by the City's Representative.
7. Insurance
Consultant shall procure and maintain at its sole cost and expense for the duration of the
Agreement, insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the Work hereunder by Consultant, its agents,
representatives, volunteers,employees or subconsultants.
a. Consultant's insurance coverage shall be primary insurance with respect to the City,
its officials, employees and agents. Any insurance or self-insurance maintained by
the City, its officials, employees or agents shall be considered in excess of
Consultant's insurance and shall not contribute to it. Further, Consultant shall
include all subconsultants,agents and assigns as additional insureds under its policy
or shall furnish separate certificates and endorsements for each such person or
entity. All coverages for subconsultants and assigns shall be subject to all of the
requirements stated herein.
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this Agreement:
Aereement for Professional Services,Page 4
i. Commercial General Liability
General Aggregate: $2,000,000
Products &Completed Operations Aggregate: $2,000,000
Personal &Advertising Injury: $1,000,000
Per Occurrence: $1,000,000
Fire Damage$500,000
Waiver of Subrogation required
Coverage shall be broad form
No coverage shall be deleted from standard policy without
notification of individual exclusions being attached for review and
acceptance.
ii. Business Automobile Policy
Combined Single Limits: $1,000,000
T Coverage for"Any Auto"
Waiver of Subrogation required
iii. Errors and Omissions
Limit: $1,000,000 for this project
Claims-made form is acceptable
Coverage will be in force for one(1) year after completion of the
Project
Waiver of Subrogation required
iv. Workers'Compensation
Statutory Limits
Employer's Liability$500,000
Waiver of Subrogation required
b. The following shall be applicable to all policies of insurance required herein:
i. Insurance carrier for all liability policies must have an A.M. Best Ratingof
A: VIII or better.
ii. Only insurance carriers licensed and admitted to do business in the Stateof
Texas will be accepted.
iii. Liability policies must be on occurrence form. Errors and Omissions can
be on claims-made form.
Agreement for Professional Services,Page 5
iv. Each insurance policy shall be endorsed to state that coverage shall not be
suspended,voided,canceled or reduced in coverage or in limits except after
thirty (30) days prior written notice by mail, return receipt requested, has
been given to the City.
V. The City, its officers, agents and employees are to be added as Additional
Insureds to all liability policies, with the exception of the Workers'
Compensation and Errors and Omissions Policies required herein.
vi. Upon request and without cost to the City,certified copies of all insurance
policies and/or certificates of insurance shall be furnished to the City.
vii. Upon request and without cost to the City, loss runs(claims listing)of any
and/or all insurance coverages shall be furnished to the City.
viii. All insurance required herein shall be secured and maintained in a company
or companies satisfactory to the City, and shall be carried in the name of
Consultant. Consultant shall provide copies of insurance policies and
endorsements required hereunder to the City on or before the cffectivedate
of this Agreement.
8. Indemnification and Release
CONSULTANT AGREES TO AND SHALL INDEMNIFY AND HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS,
AND EMPLOYEES (HEREINAFTER REFERRED TO AS THE
"CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES,
DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF
EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR
DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR
FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING
OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE,
INTENTIONAL TORT, INTELLECTUAL PROPERTY
Aareement for Professional Services,Page 6
INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR
SUPPLIER COMMITTED BY THE CONSULTANT OR THE
CONSULTANT'S AGENT,CONSULTANT UNDER CONTRACT,OR
ANOTHER ENTITY OVER WHICH THE CONSULTANT
EXERCISES CONTROL (COLLECTIVELY, CONSULTANT'S
PARTIES). IT IS THE EXPRESS INTENTION OF THE PARTIES
HERETO, BOTH CONSULTANT AND THE CITY, THAT THE
INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS
INDEMNITY BY CONSULTANT TO INDEMNIFY AND PROTECT
THE CITY FROM THE CONSEQUENCES OF CONSULTANT'S
PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE
NEGLIGENCE, AS WELL AS THE CONSULTANT'S PARTIES'
INTENTIONAL TORTS, INTELLECTUAL PROPERTY
INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS
ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY
PERSON OTHER THAN THE CONSULTANT'S PARTIES. IN THE
EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT
AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED,
CONSULTANT FURTHER AGREES AND COVENANTS TO
DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL
ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED
HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR
EXPIRATION OF THIS AGREEMENT.
By this Agreement, the City does not consent to litigation or suit, and the City hereby
expressly revokes any consent to litigation that it may have granted by the terms of
this Agreement or any other contract or agreement, any charter, or applicable state
law. Nothing herein shall be construed so as to limit or waive the City's sovereign
immunity. Consultant assumes full responsibility for its services performed
hereunder and hereby releases, relinquishes and discharges the City, its officers,
agents, and employees from all claims, demands, and causes of action of every kind
and character, including the cost of defense thereof, for any injury to or death of any
person (whether they be either of the parties hereto, their employees, or other third
parties) and any loss of or damage to property (whether the property be that of either
of the parties hereto, their employees, or other third parties) that is caused by or
alleged to be caused by, arising out of, or in connection with Consultant's services to
be performed hereunder. This release shall apply with respect to Consultant's
Agreement for Professional Services,Page 7
services regardless of whether said claims,demands, and causes of action are covered
in whole or in part by insurance.
9. Subcontractors and Subconsultants
Consultant shall receive written approval of the City's Representative prior to the use of any
subcontractors or subconsultants. A copy of all proposed contracts with subconsultants and/or
subcontractors shall be given to the City before execution of such contracts.
10. Termination of Consultant
The City, besides all other rights or remedies it may have, shall have the right to terminate this
Agreement without cause upon written notice from the City Manager to Consultant of the City's
election to do so. Furthermore, the City may immediately and without notice terminate this
Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but
not be limited to,the following:
(a) failing to pay insurance premiums, liens,claims or other charges;
(b) failing to pay any payments due the city, state, or federal government from
Consultant or its principals, including, but not limited to, any taxes, fees,
assessments, liens,or any payments identified in this Agreement;
(c) the institution of voluntary or involuntary bankruptcy proceeding against
Consultant;
(d) the dissolution of Consultant;
(e) refusing or failing to prosecute the Work or any separable part with the diligence
that will ensure its completion within the time specified in this Agreement;
(� failing to complete Work within the time period specified in this Agreement;and/or
(g) the violation of any provision of this Agreement.
Upon delivery of any notice of termination required herein, Consultant shall discontinue all
services in connection with the performance of the Agreement. Within ten (10)days after receipt
of the notice of termination,Consultant shall submit a final statement showing in detail the services
satisfactorily performed and accepted and all other appropriate documentation required herein for
payment of services. At the same time that the final statement is tendered to the City, Consultant
shall also tender to the City's Representative all of Consultant's instruments of service, including
all drawings, special provisions, field survey notes, reports, estimates, and any and all other
documents or work product generated by Consultant under this Agreement, whether complete or
not, in an acceptable form and format together with all unused materials supplied by the City. No
final payment will be made until all such instruments of service and materials supplied are so
tendered.
If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City
resulting therefrom.This liability includes any increased costs incurred by the City in completing
Consultant's services. The rights and remedies of the City in this section are in addition to any
other rights and remedies provided by law or under this Agreement.
Asreement for Professional Services,Page 8
11. Records
Within ten (10) days of the City's request and at no cost to the City, the City will be entitled to
review and receive a copy of all documents that indicate work on the Project that is subject to this
Agreement. Except for proprietary data, which we are enjoined from sharing.
12. Supervision of Consultant
Consultant is an independent contractor, and the City neither reserves nor possesses any right to
control the details of the Work performed by Consultant under the terms of this Agreement.
13. Billing
The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such
invoices and necessary backup information. All invoices must identify with specificity the work
or services performed and the date(s) of such work or services. In the event of a disputed or
contested invoice, the parties understand and agree that the City may withhold the portion so
contested, but the undisputed portion will be paid. Consultant shall invoice the City for work
performed no more than once a month and may not invoice the City for work not performed.
Invoices shall be received by the City no later than sixty(60)calendar days from the date Consultant
and/or its subconsultants perform the services or incur the expense. Failure by Consultant to comply
with this requirement shall result in Consultant's invoice being denied and the City being relieved
from any liability for payment of the lateinvoice.
14. Indebtedness
If Consultant, at any time during the term of this Agreement, incurs a debt,as the word is defined
in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the
City's Director of Finance in writing. If the City's Director of Finance becomes aware that
Consultant has incurred a debt,the City's Director of Finance shall immediately notify Consultant
in writing. If Consultant does not pay the debt within thirty(30) days of either such notification,
the City's Director of Finance may deduct funds in an amount equal to the debt from any payments
owed to Consultant under this Agreement,and Consultant waives any recourse therefor.
15. Verifications
If Consultant has ten(10)or more full-time employees and Consultant's total compensation under
this Agreement has a value of One Hundred Thousand Dollars($100,000.00)or more, Consultant
makes the following verifications in accordance with Chapters 2271 and 2274 of the Texas
Government Code:
a. the Consultant does not boycott Israel and will not boycott Israel during the term
of the contract to be entered into with the City of Baytown;
b. the Consultant does not boycott energy companies and will not boycott energy
companies during the term of the contract to be entered into with the City of
Baytown; and
C. the Consultant does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
Agreement for Professional Services.Page 9
16. Governing Law
This Agreement has been made under and shall be governed by the laws of the State of Texas.
The parties further agree that performance and all matters related thereto shall be in Harris County,
Texas.
17. Notices
Unless otherwise provided in this Agreement, any notice provided for or permitted to be given
must be in writing and delivered in person or by depositing same in the United States mail,postpaid
and registered or certified, and addressed to the party to be notified,with return receipt requested,
or by delivering the same to an officer of such party. Notice deposited in the mail as described
above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement,
from and after the expiration of three(3)days after it is so deposited.
For the purpose of notice, the addresses of the parties shall be as follows unless properly changed
as provided for herein below:
For the City:
City of Baytown
City Manager
2401 Market St
Baytown,TX
77520
For Consultant:
Weaver&Tidwell, LLP
Greg Peterson
1800 Hughes Landing Blvd. Ste 400
The Woodlands,TX
77380
Each party shall have the right from time to time at any time to change its respective address and
each shall have the right to specify a new address, provided that at least fifteen (15)days written
notice is given of such new address to the other party.
18. No Third-Party Beneficiary
This Agreement shall not bestow any rights upon any third party,but rather,shall bind and benefit
Consultant and the City only. No person or entity not a signatory to this Agreement shall be
entitled to rely on Consultant's performance of its services hereunder,and no right to assert a claim
against Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as
a result of this Agreement or the performance of Consultant's services hereunder.
19. No Right to Arbitration
Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant
hereby agree that no claim or dispute between the City and Consultant arising out of or relating to
this Agreement shall be decided by any arbitration proceeding, including,without limitation, any
Agreement for Professional Services,Page 10
proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State
arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that
in the event that the City is subjected to an arbitration proceeding notwithstanding this provision,
Consultant consents to be joined in the arbitration proceeding if Consultant's presence is required
or requested by the City of complete relief to be recorded in the arbitration proceeding.
20. Waiver
No waiver by either party to this Agreement of any term or condition of this Agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent waiver of the
same term or condition.
21. Complete Agreement
This Agreement represents the entire and integrated agreement between the City and Consultant
in regard to the subject matter hereof and supersedes all prior negotiations, representations or
agreements, whether written or oral, on the subject matter hereof. This Agreement may only be
amended by written instrument approved and executed by both of the parties. The City and
Consultant accept and agree to these terms.
22. No Assignment
Consultant may not sell or assign all or part interest in this Agreement to another party or parties
without the prior express written approval of the City Manager of such sale or assignment. The
City may require any records or financial statements necessary in its opinion to ensure such sale
or assignment will be in the best interest of the City.
23. Headings
The headings used in this Agreement are for general reference only and do not have special
significance.
24. Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
25. Ambiguities
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
26. Authority
The officers executing this Agreement on behalf of the parties hereby represent that such officers
have full authority to execute this Agreement and to bind the party he/she represents.
Agreement for Professional Services,Page 1 I
,a—
IN WITNESS WHEREOF, the patties hereto have executed this Agreement in multiple
copies,each of which shall be deemed to be an original, but all of which shall constitute but one
and the same Agreement on the_day of , 20_, the date of execution by the City
Manager of the City of Baytown.
CITY OF BAYTOWN
JASON E.REYNOLDS,City Manager
ATTEST:
ANGELA JACKSON,City Clerk
APPROVED AS TO FORM:
SCOTT LEMOND,City Attorney
CONSULTANT:
C NSUI.T T'S NAME,
(Signat )
r—'7 M �Ie'�e y S on
(Printed N me)
Pa
(Title)
Aareement for Professional Services,Page 12
STATE OF TEXAS §
COUNTY OFF
Before me on this day personally appeared , in
his/her capacity as ,on behalfofsuch
It known to me;
O proved to me on the oath of ; or
D proved to me through his/her current
{description of idcn(ification card or other document issued by the federal
government or any state government that contains the photograph and signature of
the acknowledging person)
(check one)
to be the person whose name is subscribed to the foregoing instrument and acknowledged to me
that he/she executed the same for the purposes and consideration therein expressed.
SUBSCRIBED AND SWORN before me this g day of , 20 4
CHERYL K.IALACCI My Notary ID#10160764 Notary Publid in and for the State of Texas
Expires June 26,2027
Agreement for Professional Services.Page 13
EXHIBIT A
Scope of Work
2024 BUDGET
General Fund $136,089,348
Debt Service Fund 27,068,000
Hotel/Motel Tax Fund 1,575,111
Aquatics Fund 4,534,548
Water& Sewer Fund 54,652,228
Water& Sewer Debt Service 16,091,336
Sanitation Fund 8,308,309
Storm Water Utility Fund 4,623,566
Garage Fund 3,362,722
Warehouse Operations Fund 461,447
Baytown Area Water Authority 16,040,446
Baytown Redevelopment Authority/TIRZ#1 3,068,656
Total $275,875,714
The City's financial records are stored on a Lenovo Flex System x240 M5 compute node, IBM
Flash System FS 5200 storage system, utilizing SunGard FinancePlus v5.1 application
software.
The City's or BAWA's prior years audits may be obtained from the City's Financial
Transparency webpage by clicking on or visiting: hops: 070 ;\nnual-
C'c►mprchcnsi�c-Financial-Rcp►nl-nC
The City requires the auditor to express an opinion on the fair presentation of its basic
financial statements in conformity with generally accepted accounting principles.
Auditor must audit the basic financial statements, consisting of the combined statements for
all fund types and account groups. The Auditor is not required to audit the statistical section
of the report; this section will remain unaudited but should be reviewed.
Auditor shall also be responsible for performing certain limited procedures involving required
supplementary information required by the Governmental Accounting Standards Board as
mandated by generally accepted auditing standards.
Auditor shall be required to audit the information contained in a schedule of federal financial
assistance.This information should be subjected to the auditing procedures applied in the audit
of the basic financial statements and in accordance to Governmental Auditing Standards, the
Single Audit Act as amended in 1996, and (OMB) Circular A-133. Auditor is to provide, if
needed, an opinion of the fair presentation of this schedule in relation to the basic financial
statements taken as a whole.
Qualifications and Experience of Partner and Auditing Staff. Identify the principal
supervisory and management staff, including engagement partners, managers, other
supervisors and specialists,who will be assigned to the engagement and indicate whether each
such person is licensed to practice as a certified public accountant in Texas. Provide
information on the governmental auditing experience of each person,including information on
relevant continuing professional education for the past three years and membership in
professional organizations relevant to the performance of this audit.
Similar Engagements with Other Government Entities. For the office that will be assigned
responsibility for the audit, list the five(5)most significant engagements completed in the last
three years that are similar
FOR FISCAL YEARS ENDING SEPTEMBER 30,2024,2025 and 2026
Annual Not to Exceed Fee for the completion of the City's financial audit ACFR
Hours Hourly Rates Total
PARTNERS
MANAGERS
SUPERVISORY STAFF
STAFF
OTHER(specify)
Out-of-Pocket expenses:
Meals and lodging
Transportation
Other(specify):
Other(specify):
Other(specify):
Total for Part 2— annual all-inclusive Not to Exceed Fee
Summarize the Annual Not to Exceed Fee proposal of the completion of the services
Item uanti Total
I.
a. 9/30/2024 Financial Audit I each $
b. 9/30/2024 Single Audit 1 each $
c. 9/30/2024 Baytown Area Water Authority Financial Audit 1 each $
Total Item#1 $
2.
a. 9/30/2025 Financial Audit 1 each $
b. 9/30/2025 Single Audit I each $
c. 9/30/2025 Baytown Area Water Authority Financial Audit 1 each $
Total Item#2 $
3.
a. 9/30/2026 Financial Audit 1 each $
b. 9/30/2026 Single Audit 1 each $
c. 9/30/2026 Baytown Area Water Authority Financial Audit 1 each $
Total Item#3 $
Grand Total $
August through September Preliminary audit plan development, interim
audit fieldwork and preparation for year-end
close.
September 30,2024 Fiscal year ends. Preliminary audit work
completed.
Third week of December Auditors begin year-end field work.
Second week in January BAWA financial report submitted to Board.
Third week of January All field work should be complete.
First week of March City financial report submitted to Council.
EXHIBIT B
weaver -
J00111"_
Item Quantity Total
1.
a.9/30/2024 Financial Audit 1 each $65,000
b.9/30/2024 Single Audit 1 each $8,500-
c.9/30/2024 Baytown Area Water Authority Financial Audit 1 each $22,000
Total Item#1 $95,500
2.
a.9/30/2025 Financial Audit 1 each $66,950
b.9/30/2025 Single Audit 1 each $8,755-
c.9/30/2025 Baytown Area Water Authority Financial Audit 1 each $22,660
Total Item#2 $98,365
3.
a.9/30/2026 Financial Audit 1 each $68,958
b.9/30/2026 Single Audit 1 each $9,017-
c.9/30/2026 Baytown Area Water Authority Financial Audit 1 each $23,340
Total Item#3 $101,315
Grand Total $295,180
'Each additional major program Will be$4,000.
Tr,�r•:,;i- �;�;t� i -, +; We don't charge for out-of-pocket expenses such as printing,report
production and similar administrative costs. Routine meetings and accounting advice in the ordinary course
of business are also considered part of our role as your professional services provider and aren't charged as
a separate fee.
Once the annual audit plan and corresponding fee
estimate are complete and approved,we don't expect the cost of the engagement to exceed this initial
cost estimate.
However, there are situations that can trigger the need for additional services,such as significant changes
in client operations,auditing standards,or to address issues identified during the audit. If it should ever
become necessary to change the existing scope,we'll discuss project details with you and agree on a
pricing structure before beginning additional services. Keeping fees transparent and reasonable is just one
way we demonstrate a commitment to our clients. If you're ever unsatisfied with your fee,please don't
hesitate to let us know.
Proposal for Prolessional Auditing Services foi the City of Baytown and BAWA