2024 04 16 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
April 16, 2024
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, April 16, 2024, at 4:30
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas with the following in attendance:
Barry L. Hawkins Vice President
Rhonda Lopez Director
Larry Hollaway Director
Carol Flynt Assistant General Manager
Vance Hinds Assistant General Counsel
Shannon Bennett Acting Secretary
Vice President Barry L. Hawkins convened the April 16, 2024, FCPEMSD Board Regular
Meeting with a quorum present at 4:35 P.M., all members were present with the exception of
Director Preet Singh and Director Jamari Gilbert who were absent.
1. CITIZEN COMMENTS
No citizen signed up to speak.
2. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on October 17, 2023.
A motion was made by Director Larry Hollaway, and seconded by Director Rhonda Lopez to
approve the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services
District Regular Meeting held on October 17, 2023, as submitted. The vote was as follows:
Ayes: Vice President Barry L. Hawkins, Director Rhonda Lopez, Director Larry
Hollaway
Nays: None
Other: Director Preet Singh (Absent), Director Jamari Gilbert (Absent)
Approved
FCPEMSD Board Regular Meeting Minutes
April 16, 2024
Page 2 of 4
3. PROPOSED RESOLUTIONS
a. Consider a resolution amending the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2023-2024 Budget in order to transfer
monies from Fund Balance to Radio and Testing Equipment (20701-84045) in order to
purchase (50) mobile radios and related equipment from Dailey & Wells Communications,
Inc.
Fire Chief Kenneth Dobson provided an overview of Item 3.a., regarding the Baytown Fire
Control, Prevention, and Emergency Medical Services District's Fiscal Year 2023-2024 Budget
transfer request for purchase of (50) mobile radios and related equipment due to Harris County
no longer servicing current radios.
A motion was made by Director Larry Hollaway, and seconded by Director Rhonda Lopez to
approve Resolution No. 97, as related to Item 3.a. The vote was as follows:
Ayes: Vice President Barry L. Hawkins, Director Rhonda Lopez, Director Larry
Hollaway
Nays: None
Other: Director Preet Singh (Absent), Director Jamari Gilbert (Absent)
Approved
RESOLUTION NO. 97
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL
SERVICES DISTRICT'S FISCAL YEAR 2023-2024 BUDGET BY
REPROGRAMMING THREE HUNDRED FIVE THOUSAND FIVE
HUNDRED SIXTY-SIX AND NO/100 DOLLARS (S305,566.00) FROM
FUND BALANCE TO RADIO AND TESTING EQUIPMENT FOR THE
PURCHASE OF FIFTY (50) HARRIS XL-185M MOBILE RADIOS
AND RELATED EQUIPMENT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution amending the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Fiscal Year 2023-24 Budget in order to transfer
monies from the Fund Balance to Motor Vehicles (20701-84043) in order to purchase (1)
2025 Ford F-350 4X2 Regular Cab Chassis and Frazer Type I 14' Ambulance for the Fire
Department.
FCPEMSD Board Regular Meeting Minutes
April 16, 2024
Page 3 of 4
Fire Chief Kenneth Dobson informed the Baytown Fire Control and Emergency Medical
Services Board Members, it would take (24) months to receive the new vehicles.
A motion was made by Director Rhonda Lopez, and seconded by Director Larry Hollaway to
approve Resolution No. 98, as related to Item 3.b. The vote was as follows:
Ayes: Vice President Barry L. Hawkins, Director Rhonda Lopez, Director Larry
Hollaway
Nays: None
Other: Director Preet Singh (Absent), Director Jamari Gilbert (Absent)
Approved
RESOLUTION NO. 98
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL
SERVICES DISTRICT'S FISCAL YEAR 2023-2024 BUDGET BY
REPROGRAMMING THREE HUNDRED SIXTY-THREE THOUSAND
NINE HUNDRED TWENTY-FIVE AND NO/100 DOLLARS
($363,925.00) FROM THE FUND BALANCE TO MOTOR VEHICLES
FOR THE PURCHASE OF ONE MODEL YEAR 2025 FORD F-350
4X2 REGULAR CAB CHASSIS AND FRAZER TYPE I 14'
AMBULANCE MODULE; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
4. REPORTS
a. Receive the Baytown Fire Control Prevention and EMS Quarterly Financial and
Investment Reports for the Quarter Ending September 30, 2023.
Finance Director Teresa McKinzie provided an overview of the Baytown Fire Control
Prevention and EMS Quarterly Financial and Investment Reports for the Quarter Ending
September 30, 2023. (Exhibit A)
b. Receive the Baytown Fire Control Prevention and EMS Quarterly Financial and
Investment Reports for the Quarter Ending December 31, 2023.
Finance Director Teresa McKinzie provided an overview of the Baytown Fire Control
Prevention and EMS Quarterly Financial and Investment Reports for the Quarter Ending
December 31, 2023. (Exhibit B)
FCPEMSD Board Regular Meeting Minutes
April 16,2024
Page 4 of 4
C. Receive an update regarding the Baytown Fire Training Field.
Fire Chief Kenneth Dobson provided an update for the Baytown Fire Training Field listed below:
• Currently working with Exxon to partner and assist in the Industrial Section of the
Baytown Fire Training Field.
• Baytown Fire Department conducts new employee physical training at this location.
• FBI has made use of the Fire Training Field for extended periods of time.
• Held the first annual Rescue Competition with local industry teams (Baytown Fire
Department placed 2"d in this event).
5. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, May 14, 2024, at 4:30 P.M. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Vice President Barry L. Hawkins reported their next meeting is scheduled for May 14, 2024, at
4:30 P.M. in the Baytown Conference Room located at City Hall.
6. ADJOURN
With there being no further business to discuss, Vice President Barry L. Hawkins adjourned the
April 16, 2024, FCPEMSD Board Regular Meeting at 4:42 P.M.
Secretary
City of Baytown
u
Fire Control Prevention & Emergency Medical Services District (FCPEMSD)
Period Ending September 30, 2023
CY to PY
Budget
CY Actual
Balance
%
PY Actual
Change$
Revenues
Sales Tax S
2437493
S 3,004,398 5
(566, 905)
123% $
2467,881 $
536,518
Investment Interest
691
83,372
(82,681)
12059%
9,011
74,362
5-CPEMSD Budget Received
Total Revenues
2438,185
3,087,771
(649,586)
127%
2476,891
610,879
$2 438,185 / $3,087,771
127%
Expenditures
Personnel Services
342,946
-
342,946
0%
396,505
(396,505)
Supplies
120,000
101,677
18,323
85%
5,232
96,445
Maintenance
-
-
0%
-
-
FCPEMSD Budget Spent
Services
-
-
0%
-
$2,5613.111/51.304456
41
Capital Outlay
779,256
419,655
359,601
54%
433,806
(14,151)
51%
Contingencies
0%
-
-
Total Expenditures
1,242,202
521,331
720,870
42%
835,543
(314,211)
Transferouts
1,325,909
783,125
542,784
59%
782,125
1,000
Total Expenditures & Other Fin Uses
2,568,111
1.304,456
1,263,654
51%
1617,668
(313,211)
Net Change (129,926) 2.566,440 859,224
Beg. Fund Balance 626,787 (7,675) 345,051
End. Fund Balance 496,861 $ 2,558,765 S 1,204,275
InvesnncalB (Book Value)
Security Type Balance Earnings
Texpool S 2,208,304 S 83,372
Unaudited financials
Fire Control Prevention & Emergency Medical Services District (FCPEMSD)
Period Ending December31, 2023
CY to PY
Budget
CY Actual
Balance
%
PY Actual
Change$
Revenues
SalesTax $
2,549,454 S
196,726 S
2,352,728
8% $
208,346 $
(11,620)
Investment Interest
12,000
34,555
(22,555)
288%
10,717
23,838
s-CPEMSD Budget Received
Total Revenues
2,561,454
231,280
2,330, 174
9%
219,063
12218
$2,561454 t$231280
9°!0
Expenditures
Personnel Services
-
-
0%
-
Supplies
65,000
11,586
53,414
18%
2,254
91332
Maintenance
-
-
0%
-
FCPEMSD Budget Spent
Services
-
-
-
0%
-
-
$2,756,636 / $937,209
Capital Outlay
1,908,511
728,748
1,179,763
38%
619,831
108,917
34%
Contingencies
0%
-
Total Expenditures
1,973,511
740,334
1,233,177
38%
622,085
118,249
Transfer outs
783,125
196,875
586,250
25%
195,781
1,094
Total Expenditures & Other Fin Uses
2,756,636
937,209
1,819,427
34%
817,866
119,343
Net Change (195,182) (705,929) (598,803)
Beg Fund Balance 2,387,522 3,194,462 3,157,568
End. Fund Balance 2,192,340 5 2,488,533 S 2,558,765
Investments (Boot Velue)
Security Type Balance Earnings
Texpool S 2,831,835 $ 34,555
Unaudited financials