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Ordinance No. 15,858 ORDINANCE NO. 15,858 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ARDURRA GROUP, INC., FOR THE DEVELOPMENT AND IMPLEMENTATION OF A SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM INCLUSIVE OF FOUR (4) MUNICIPAL WASTEWATER TREATMENT PLANTS AND EIGHTY-SEVEN (87) LIFT STATIONS; EXPANDING THE SCOPE OF SERVICE AND AUTHORIZING AN ADDITIONAL PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED ONE MILLION THREE HUNDRED TWENTY-FOUR THOUSAND THREE HUNDRED SEVENTY AND NO/100 DOLLARS($1,324,370.00);MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ************************************************************************************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs the City Manager to execute and the City Clerk to attest to an amendment to the Professional Services Agreement with Ardurra Group, Inc., for the development and implementation of a Supervisory Control and Data Acquisition (SCADA) System inclusive of four (4) municipal wastewater treatment plants and eighty-seven(87) lift stations to expand the scope of services. A copy of said agreement is attached hereto as Exhibit"A" and incorporated herein for all intents and purposes. Section 2: That the City Council of the City of Baytown authorizes an additional payment to Ardurra Group, Inc., in an amount not to exceed ONE MILLION THREE HUNDRED TWENTY-FOUR THOUSAND THREE HUNDRED SEVENTY AND NO/100 DOLLARS($1,324,370.00)for professional services in accordance with the agreement authorized in Section 1 hereinabove. Section 3: That the City Manager is hereby granted general authority to approve a decrease or an increase in costs by FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00)or less. Section 4: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the lve ote of the City ncil of the City of Baytown this the 11`h day of July, 2024. ;., B ON yor ATTEST: �p•�e....0.a6COra T• , s*U A GELA JACKSON, terk °0 APPROVED AS TO FO _ ACra__I Y►tjx 1 oej ni,55icC SCOTT LEMOND, City Atto ey R:\Vance Hinds\Ordinances\2024\2024.07.11\Ordinance for Amendment to PSA-SCADA System for Wastewater Treatment Plants with Ardurra Group.docx EXHIBIT "A" Consulting Services Contract Amendment WWTP and LS SCADA Project Date of Issuance: 05/29/2024 Amendment No: 01 '1 Consultant: Ardurra Group, Inc. Project No: WW2302-FGWW2302 BETTER PO#: 2316657 _ BAYTOWN Explanation: The following amendment to the original agreement with Ardurra is to add the additional scope of work of Control System Configuration and Startup Services. With the implantation of the new Wastewater SCADA System and installation of equipment at the quantity 83 Wastewater Lift Stations, Ardurra will configure the City's standard software package VT Scada to provide remote visibility and communication of the city's waste water lift stations. The list of tasks under the System Configuration are as follows: Initial Lift Station Report Development, Setup Programming Hardware, Develop Initial Programming, Develop Operator Workstation Lift Station Graphic Displays and Database, Lift Station PLC & HMI Loop Checkout Test Programs, Develop Lift Station Final Programming, Develop Lift Station Final Reports. The list of tasks under the Startup Services are as follows: Lift Station Test Procedure Documentation,Attend Contractor Unwitnessed Factory Acceptance Test, Attend Contractor Witnessed Factory Acceptance Test, Verify Control System Installation, Lift Station Operational Readiness Test, Lift Station Functional Demonstration Test, Lift Station Site Acceptance Test, Test History System and Install Reports, Final Documentation, Owner Training, Configuration Punch List. Description of Work Cost Time 1. HMI Programming New SCADA System for Lift Stations $ 1,324,370.00 0 Days 2. $ 0 0 Days 3. $ 0 0 Days 4. $ 0 0 Days 5. $ 0 O Days Total $ 1,324,370.00 0 Days Proposal Scope/Schedule: The additional scope of work and the schedule associated with the same, are attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Cost & Time Change Summary: Cost Time Original Contract: $2,992,264.00 1,291 Days Previous Amendment(s): $ 0.00 N/A Days Net increase (decrease) from this Amendment: $ 1,324,370.00 0 Days Revised Contract: $4,316,634M 1.291,Days Percent increase (decrease) this Amendment(44.26%) Percent increase (decrease) all Amendments (44.26%) [Remainder of Page Purposely Left Blank] R\Template\Design 1 of 2 D6.Revised 9/2023 Consultant agrees to perform changes(s) included in this Contract Amendment for the price and time indicated. The prices for changes included all costs associated with this Contract Amendment. No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this Amendment is executed. Unless a different meaning clearly appears from the context, words and phrases as used in this Amendment, the terms and phrases as used herein shall have the same meanings as in the Agreement. The provisions of this Amendment and the Agreement and all previous amendments, if any, shall be read together and construed as one agreement provided that, in the event of any conflict or inconsistency, between the provisions of this Amendment and the provisions of the Agreement and any previous amendment, the provisions of this Amendment shall control. This Amendment has been jointly negotiated by the parties hereunder and shall not be construed against a party hereunder because that party may have assumed primary responsibility for the drafting of this Amendment. By this Amendment, the City does not consent to litigation or suit, and the City hereby expressly revokes any consent to litigation that it may have granted by the terms of this Amendment, the Agreement or any other contract or agreement or addenda, any charter, or applicable state law. Nothing contained in this Amendment or in the Agreement shall be construed in any way to limit or to waive the City's sovereign immunity. The persons executing this Agreement hereby represent that each party has the full power and authority to enter into and perform pursuant to the Amendment, and that each has been properly authorized and empowered to enter into the Amendment. Upon execution by all parties, the following changes identified for the Contract Value and/or Contract Time shown, are made part of the Contract. APPROVED: APPROVED: By: Date: 6/4/2024 Y By: Date: Consultant JASON E.REYNOLDS,City Manager Yue Sun, PE, BCEE Printed Name APPROVED AS TO CONTENT: Principal-in-Charge - Date:06/19/2024 Title FRANK O.SIMONEAUX,JR.,P.E.,PWE Director APPROVED AS TO FUNDING: By: Date: B Date: 6/18/24 TERESA McKENZIE,Chief Financial Officer Y: Proj t Manager Enrique la Printed Name By: Date: 6/19/24 urines Asset Team Memhci Taylor Khoury Printed Name R\Template\Design 2 of 2 D6.Revised 9/2023 EXHIBIT A SCOPE OF SERVICES TO ENGINEERING SERVICES AGREEMENT FOR CITY OF BAYTOWN WASTEWATER TREATMENT PLANTS AND LIFT STATIONS SCADA CONTROL SYSTEM CONFIGURATION AND STARTUP SERVICES The Owner hereby engages the Engineer to perform the Control System Configuration and Startup Services for the Baytown Wastewater Treatment Plants (WWTPs) and Lift Stations SCADA project. The scope is arranged and divided into three tasks: Task A— Project Management and Lift Stations, Task B —Wastewater Treatment Plant Al A Cart, and Task C—On-Call Services. Subtask listed in Task A will be performed regardless if Task B or Task C is selected. Task B subtasks are presented in an Al A Cart menu format allowing the City to select the services to match the contractor's scope and funding available. Task C subtask provides on-call service and support after the project has reached substantial completion and should not be part of the ARPA funding. On-call tasks will be Time and Material not to exceed the amount in the Level of Effort schedule. Services to be performed by the Engineer shall include the following: TASKS A—PROJECT MANAGEMENT AND LIFT STATIONS TASK A-1 —SCADA PROJECT MANAGEMENT All configuration services work will utilize the Owner's standard software package, VTScada. The Owner shall provide the Engineer with a copy of the VTScada software for use during development. All other software will be obtained from the Construction Contractor as required by the project construction documents. Task A-1.1 —SCADA Project Management Project management for the SCADA configuration and programming of the lift stations and WWTPs will be combined with the project management for the construction phase services scope of work. Time has not been allotted for this task. Task A-1.2—Configuration Kick-off Meeting The kick-off meeting will introduce project team members from the Owner and Engineer and provide a clear statement of project goals and critical success factors. Engineer will conduct the meeting and provide meeting minutes. The following topics will be covered at the project kick-off meeting: • Review Scope of Services Baytown WWTP System A-1 4/23/2024 Addition Programming Scope -DRAFT- • Schedule and Deliverables • Project Team Roles and Responsibilities • Communication and Contact Information • Review Periods • Existing Documentation and Software Availability • Change of Scope Procedures • Configuration Items o Standards and Conventions o Reports and Trends o Alarm Prioritizing and Area Assignments Deliverable: • Project Execution Plan • Project Schedule • Meeting minutes Task A-1.3—Attend Construction Progress Meetings Engineer(Configuration PM)will attend the monthly construction progress meeting conducted by the Contractor throughout the duration of the two-year project. (28 meetings) Task A-1.4—Client Workshops Engineer will conduct up to eight workshops. Workshops will cover scope items: • Report development • Configuration and programming standards • Review of preliminary lift station graphics • Review of preliminary WWTP graphics • Review of preliminary PLC tagging and programming blocks • Review of final configuration and PLC programming. Engineer will conduct the meeting and provide meeting minutes. (8 workshops) Deliverable: • Meeting minutes Baytown WWTP System A-2 4/23/2024 Addition Programming Scope -DRAFT- TASK A-2 —LIFT STATIONS SCADA CONFIGURATION SERVICES Task A-2.1 —Initial Lift Station Report Development Engineer will meet with the Owner to discuss reporting requirements for the reports attached as Appendix A. Meeting topics will include a discussion of report output, format, and manual data entry. After the meeting, the Engineer will develop draft report formats and submit them to the Owner for review. Report development will use standard software provided by the Owner including VTScada Historian database and Microsoft Excel. This task includes a maximum of 2 reports. Additional reports can be developed as a supplemental service. Deliverable: • Draft report formats Task A-2.2—Setup Programming Hardware Note: This task covers the lift stations and WWTPs. Engineer will set up programming hardware provided by the Contractor or Owner for the project for development. The hardware will be set up at the Engineer's office. Hardware shall include one operator workstation/server, one VTScada Historian workstation/server, one complete PLC system, and all communication cables, switches, and appurtenances necessary to connect the hardware. All hardware will be shipped to the Engineer by the control system supplier. The cost of hardware shipment is the responsibility of the Contractor as required in the Contract Documents. It is assumed that Engineer is not procuring any hardware or software for this project. Task A-2.3—Develop Initial Programming Note: This task covers the lift stations and WWTPs. Initial programming will be developed based on the Control System Standards and Conventions Document, the equipment control descriptions listed in the Contact Documents, and the I/O list in the Contract Documents. After initial programming is developed, the Engineer will provide initial programming documents to the Owner for review. After approximately a two-week review period, the Engineer will meet with the Owner to review the initial programming and obtain comments. Initial programming documents that will be reviewed by the Owner include the following: • PLC programming code with detailed programming information for: • Typical modulating valve • Typical open/close valve • Typical variable speed motor • Typical constant speed motor • Operator Workstation overview graphic displays color printout. Baytown WWTP System A-3 4/23/2024 Addition Programming Scope -DRAFT- • Example control graphic displays color printout. • Example of typical local Human Machine Interface (HMI) status display. • Example of HMI control display. • Navigation Menu color printout. The Engineer will complete a quality control review of all programming documentation and PLC programming development. Deliverable: • PLC program submittal Task A-2.4—Develop Operator Workstation Lift Station Graphic Displays and Database Develop new operator control and monitoring lift station displays for the Operator Workstation. The Operator Workstation will be programmed to control the plant according to the control block descriptions listed in the Contract Documents. After the Operator Workstation graphic displays are developed the Engineer will prepare documents for review by the Owner. After approximately a two-week review period, the Engineer will meet with the Owner to review the Operator Workstation graphics programming and obtain comments. Operator Workstation graphic displays will include: • Operator Workstation navigation menus • Lift Station District overview display • Monitoring and control function displays as described in the control descriptions • Equipment control popups The Engineer will complete a quality control review of all graphic display documentation and configuration development. Deliverable: • Control narrative submittal • Graphic display submittal The Engineer will complete a quality control review of all programming documentation and PLC programming development. Deliverable: • PLC program submittal Task A-2.5—Lift Station PLC& HMI Loop Checkout Test Programs Engineer will develop loop checkout PLC Programs and an Operator Workstation Loop Checkout Application to allow the Electrical Contractor to trip signals to the PLC and verify operation at an Operator Workstation. The PLC programs will consist of the Baytown WWTP System A-4 4/23/2024 Addition Programming Scope -DRAFT- minimum programming to allow signals to pass from the field through the PLC and display on the Operator Workstation. No control will be provided with these Loop Checkout programs. Task A-2.6—Develop Lift Station Final Programming After reviewing the Operator Workstation graphic displays and control narratives with the Owner, the Engineer will incorporate the Owner's comments and develop the final Workstation displays and PLC programming. The Engineer will complete a quality control review of all programming documentation, PLC programming, and graphic display development. Task A-2.7—Develop Lift Station Final Reports After the final programming is complete, Engineer will develop and finalize the reports identified in Task A-2.1 The Engineer will incorporate the Owner's comments and complete a quality control review of the reports. TASK A-3 —LIFT STATION SCADA SYSTEM COMMISSIONING Task A-3.1 —Lift Station Test Procedure Documentation Engineer will develop configuration and programming testing procedures to be used during the lift station Operational Readiness Test and the Functional Demonstration Test. Testing will be based on a cause-and-effect approach. Deliverable: • Test Procedure Submittal Task A-3.2—Attend Contactor Unwitnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing for lift stations. The Engineer will perform testing with the contractor to verify the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the unwitnessed factory acceptance test. Contractor shall be responsible for submitting successful test results to the Engineer and Owner. This task includes all costs for three 5-day site visits to the control system supplier's facility. Deliverable: • Summary of results memorandum Task A-3.3—Attend Contactor Witnessed Factory Acceptance Test The Engineer will attend the lift station factory acceptance testing in conjunction with the Owner's Construction Administration representative. This test will be conducted at the System Integrator's facility. Travel expenses for the Owner's representative will be by the Engineer. The Engineer will perform testing with the contractor to verify and witness the operation of control system communications and the ability to transfer data. The Baytown WWTP System A-5 4/23/2024 Addition Programming Scope -DRAFT- wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the factory acceptance test. Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. This task includes all costs for three 5-day site visits to the control system supplier's facility. If the factory acceptance test results in signification deficiencies that warrant a second factory acceptance test, the Engineer can attend as a supplemental service. Deliverable: • Summary of results memorandum Task A-3.4—Verify Control System Installation Note: This task covers the lift stations and WWTPs. After the Contractor has completed fiber optic and control system communication testing, Engineer will verify that the control system hardware has been installed, network devices have been configured, and data communication between all devices is working before any on-site testing of the SCADA system. The Engineer will prepare a statement of deficiency for the Contractor for any control system installation problems or communication errors. This task includes up to three 4-days of on-site services. If the Contractor's work has significant deficiencies, the Engineer can provide services to re- verify control system installation as a supplemental service. Deliverable: • Statement of deficiency Task A-3.5—Lift Station Operational Readiness Test After the control system equipment has been verified and debugged, the Engineer will install the HMI programming and debug all Operator Workstation graphic displays for control of the system by performing Pump Controller I/O loop checks with the System Integrator. If signals from field equipment or other Pump Controllers are not available, the signals will be simulated as required to verify proper operation. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. Engineer will notify the Owner of significant changes in the Contractor's schedule or completion of work that will impact costs for the Debug Operator Workstation Programming task. The installation and testing included in this task are for the following: • Lift Stations (1 site per day) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Baytown WWTP System A-6 4/23/2024 Addition Programming Scope -DRAFT- Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task A-3.6—Lift Station Functional Demonstration Test Engineer will participate in the Functional Demonstration Test after the control system equipment has been verified and debugged and the Contractor has installed the Pump Controller programming and debugged the Pump Controller program by performing Pump Controller UO loop checks in conjunction with the Operator Workstation program. Pump Controller programming will be tested in manual and auto mode. If signals from field equipment or other Pump Controllers are not available, the signals will be simulated as required to verify proper operation of the Pump Controller algorithm. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. The installation and testing included in this task are for the following: • Lift Stations (2 hours per site) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task A-3.7—Lift Station Site Acceptance Testing The Engineer will witness a portion of the Contractor's Site Acceptance Test in conjunction with the Owner's Construction Administration representative. This task includes three 5-day site visits to the Owner's facility. If the Contractor has significant deficiencies that warrant additional site acceptance testing, the Engineer can attend additional testing as a supplemental service. TASK A-4—TASK A-4—PROJECT CLOSEOUT Task A-4.1 —Test History System and Install Reports Note: This task covers the lift stations and WWTPs. Debug the historical storage system, VTScada Historian. The Engineer will install and debug the reports developed under this scope of work. This task includes up to three 3- days of on-site services. Task A-4.2—Final Documentation Note: This task covers the lift stations and WWTPs. Baytown WWTP System A-7 4/23/2024 Addition Programming Scope -DRAFT- After the system is fully operational and accepted by the Owner, the Engineer will deliver final documentation. Electronic copies will be provided on CD media and hard copies will be provided in three-ring binders. The table below lists the quantities and type of documentation to be provided to the Owner: Documentation Type Hard Copy Electronic Copy PLC Programs None 4 electronic copies will be HMI Software Database None provided for all data and included in Final Graphic Displays 4 copies Documentation three-ring Standards and Conventions 4 copies binders. Task A-4.3—Owner Training Note: This task covers the lift stations and WWTPs. Provide twelve hours (three four-hour sessions) of training for the Owner's operation staff. Provide eight hours (one session) of training for the Owner's SCADA maintenance staff. The training class will be conducted on the installed control system and will familiarize and demonstrate the operation and maintenance of new systems monitoring and control to the Owner's personnel. This task includes a training outline agenda and hands-on interaction with Owner staff. Customized, detailed training manuals are not included in this task, but may be provided as a supplemental service. Task A-4.4—Configuration Punch List Note: This task covers the lift stations and WWTPs. The Owner will monitor the control system during the Site Acceptance Test and will keep a log of any problems that occur during the test. The Engineer will meet with the Owner to review the log. Entries in the log will be categorized as items to be corrected by the Engineer, items to be corrected by the Contractor, or supplemental programming items not included in the scope of services. This task includes up to three 4-day site visits to meet with the Owner and resolve Engineer configuration punch list items included in the scope of work. Owner acceptance of the completed punch list, for items included in the configuration scope of work, will indicate final acceptance of the Plant control system programming. Baytown WWTP System A-8 4/23/2024 Addition Programming Scope -DRAFT- TASKS B—WASTEWATER TREATMENT PLANT(AL A CART) TASK B-1 —WWTP SCADA GENERAL CONFIGURATION SERVICES Tasks within the WWTP SCADA general configuration services are common tasks for wastewater treatment plants. These tasks are necessary whether one treatment plant is selected or all three. Task B-1.1 —WWTPs Initial Report Development Engineer will meet with the Owner to discuss reporting requirements for the reports attached as Appendix A. Meeting topics will include a discussion of report output, format, and manual data entry. After the meeting, the Engineer will develop draft report formats and submit them to the Owner for review. Report development will use standard software provided by the Owner including VTScada Historian database and Microsoft Excel. This task includes a maximum of 3 reports. Additional reports can be developed as a supplemental service. Deliverable: • Draft report formats Task B-1.2—WWTPs PLC& HMI Loop Checkout Test Programs Engineer will develop loop checkout PLC Programs and an Operator Workstation Loop Checkout Application to allow the Electrical Contractor to trip signals to the PLC and verify operation at an Operator Workstation. The PLC programs will consist of the minimum programming to allow signals to pass from the field through the PLC and display on the Operator Workstation. No control will be provided with these Loop Checkout programs. Task B-1.3—Develop WWTPs Final Programming After reviewing the Operator Workstation graphic displays and control narratives with the Owner, the Engineer will incorporate the Owner's comments and develop the final Workstation displays and PLC programming. The Engineer will complete a quality control review of all programming documentation, PLC programming, and graphic display development. Task B-1.4—Develop WWTPs Final Reports After final programming is complete, Engineer will develop and finalize the reports identified in Task A-3.1 The Engineer will incorporate the Owner's comments and complete a quality control review of the reports. TASK B-2 —CENTRAL DISTRICT WWTP SCADA SERVICES Work includes developing operator workstation graphic displays, configuring the SCADA database, commissioning integration for three new PLCs, and integrating three existing PLCs and auxiliary devices for the Central District WWTP. Baytown WWTP System A-9 4/23/2024 Addition Programming Scope -DRAFT- SCADA CONFIGURATION SERVICES Task B-2.1 —Develop Operator Workstation Graphics Displays and Database including OA/OC Develop new operator control and monitoring three WWTP displays for the Operator Workstation. The Operator Workstation will be programmed to control the plant according to the control block descriptions listed in the Contract Documents. After the Operator Workstation graphic displays are developed the Engineer will prepare documents for review by the Owner. After approximately a two-week review period, the Engineer will meet with the Owner to review the Operator Workstation graphics programming and obtain comments. Operator Workstation graphic displays will include: • Operator Workstation navigation menus • Plant overview display • Monitoring and control function displays as described in the control descriptions • Equipment control popups The Engineer will complete a quality control review of all graphic display documentation and configuration development. Deliverable: • Control narrative submittal • Graphic display submittal Task B-2.2—Develop WWTPs PLC Programs After initial programming has been developed and reviewed by the Owner, the Engineer will develop the PLC tag listing and proceed with PLC program development using hardware and software provided to the Engineer. The PLCs shall be programmed to control the plant according to the control block descriptions listed in the Contract Documents. This task does not include extensive development of temporary control strategies to allow full automatic control of the plant during all phases of construction. It is assumed that the Owner will control processes manually as needed during various phases of the construction. The Engineer will provide minor PLC modifications during startup to assist the Owner in manual or semi-automatic control. If the Owner deems it necessary to implement temporary programs, that are not described in control block descriptions, to automate the process, the Engineer will provide these services as a supplemental service to the scope of work. SCADA SYSTEM COMMISSIONING Baytown WWTP System A-10 4/23/2024 Addition Programming Scope -DRAFT- Task B-2.3—WWTPs Test Procedure Documentation Engineer will develop configuration and programming testing procedures to be used during the Operational Readiness Test and the Functional Demonstration Test. Testing will be based on a cause-and-effect approach. Deliverable: • Test Procedure Submittal Task B-2.4—Attend Contactor Unwitnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing. The Engineer will perform testing with the contractor to verify the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the unwitnessed factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. Deliverable: • Summary of results memorandum Task B-2.5—Attend Contactor Witnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing in conjunction with the Owner's Construction Administration representative. Travel expenses for the Owner's representative will be by the Engineer. Engineer will perform testing with the contractor to verify and witness the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. If the factory acceptance test results in signification deficiencies that warrant a second factory acceptance test, the Engineer can attend as a supplemental service. Deliverable: • Summary of results memorandum Task B-2.6—Operational Readiness Test After the control system equipment has been verified and debugged, the Engineer will install the HMI programming and debug all Operator Workstation graphic displays for control of the system by performing PLC UO loop checks in conjunction with PLC program testing. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. Baytown WWTP System A-11 4/23/2024 Addition Programming Scope -DRAFT- Engineer will notify the Owner of significant changes in the Contractor's schedule or completion of work that will impact costs for the Debug Operator Workstation Programming task. The installation and testing included in this task are for the following: • Central District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-2.7—Functional Demonstration Test After the control system equipment has been verified and debugged, Engineer will install the PLC programming and debug the PLC program by performing PLC I/O loop checks and in conjunction with Operator Workstation program testing. PLC programming will be tested in manual and auto mode. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation of the PLC algorithm. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. The installation and testing included in this task are for the following: • Central District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-2.8—Site Acceptance Testing The Engineer will witness a portion of the Contractor's Site Acceptance Test in conjunction with the Owner's Construction Administration representative. This task includes one 5-day site visit to the Owner's facility. If the Contractor has significant deficiencies that warrant additional site acceptance testing, the Engineer can attend additional testing as a supplemental service. TASK B-3 —NORTHEAST DISTRICT WWTP SCADA SERVICES Work includes developing operator workstation graphic displays, configuring the SCADA database, commissioning integration for six new PLCs, and integrating auxiliary devices for the Northeast District WWTP. Baytown WWTP System A-12 4/23/2024 Addition Programming Scope -DRAFT- SCADA CONFIGURATION SERVICES Task B-3.1 —Develop Operator Workstation Graphics Displays and Database including OAOC Develop new operator control and monitoring three WWTP displays for the Operator Workstation. The Operator Workstation will be programmed to control the plant according to the control block descriptions listed in the Contract Documents. After the Operator Workstation graphic displays are developed the Engineer will prepare documents for review by the Owner. After approximately a two-week review period, the Engineer will meet with the Owner to review the Operator Workstation graphics programming and obtain comments. Operator Workstation graphic displays will include: • Operator Workstation navigation menus • Plant overview display • Monitoring and control function displays as described in the control descriptions • Equipment control popups The Engineer will complete a quality control review of all graphic display documentation and configuration development. Deliverable: • Control narrative submittal • Graphic display submittal Task B-3.2—Develop WWTPs PLC Programs After initial programming has been developed and reviewed by the Owner, the Engineer will develop the PLC tag listing and proceed with PLC program development using hardware and software provided to the Engineer. The PLCs shall be programmed to control the plant according to the control block descriptions listed in the Contract Documents. This task does not include extensive development of temporary control strategies to allow full automatic control of the plant during all phases of construction. It is assumed that the Owner will control processes manually as needed during various phases of the construction. The Engineer will provide minor PLC modifications during startup to assist the Owner in manual or semi-automatic control. If the Owner deems it necessary to implement temporary programs, that are not described in control block descriptions, to automate the process, the Engineer will provide these services as a supplemental service to the scope of work. SCADA SYSTEM COMMISSIONING Task B-3.3—WWTPs Test Procedure Documentation Baytown WWTP System A-13 4/23/2024 Addition Programming Scope -DRAFT- Engineer will develop configuration and programming testing procedures to be used during the Operational Readiness Test and the Functional Demonstration Test. Testing will be based on a cause-and-effect approach. Deliverable: • Test Procedure Submittal Task B-3.4—Attend Contactor Unwitnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing. The Engineer will perform testing with the contractor to verify the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the unwitnessed factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. Deliverable: • Summary of results memorandum Task B-3.5—Attend Contactor Witnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing in conjunction with the Owner's Construction Administration representative. Travel expenses for the Owner's representative will be by the Engineer. Engineer will perform testing with the contractor to verify and witness the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. If the factory acceptance test results in signification deficiencies that warrant a second factory acceptance test, the Engineer can attend as a supplemental service. Deliverable: • Summary of results memorandum Task B-3.6—Operational Readiness Test After the control system equipment has been verified and debugged, the Engineer will install the HMI programming and debug all Operator Workstation graphic displays for control of the system by performing PLC I/O loop checks and in conjunction with PLC program testing. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. Baytown WWTP System A-14 4/23/2024 Addition Programming Scope -DRAFT- Engineer will notify the Owner of significant changes in the Contractor's schedule or completion of work that will impact costs for the Debug Operator Workstation Programming task. The installation and testing included in this task are for the following: • Northeast District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-3.7—Functional Demonstration Test After the control system equipment has been verified and debugged, Engineer will install the PLC programming and debug the PLC program by performing PLC I/O loop checks and in conjunction with Operator Workstation program testing. PLC programming will be tested in manual and auto mode. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation of the PLC algorithm. If deficiencies in the existing I/O are found during the Operator Workstation debugging,the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. The installation and testing included in this task are for the following: • Northeast District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-3.8—Site Acceptance Testing The Engineer will witness a portion of the Contractor's Site Acceptance Test in conjunction with the Owner's Construction Administration representative. This task includes one 5-day site visit to the Owner's facility. If the Contractor has significant deficiencies that warrant additional site acceptance testing, the Engineer can attend additional testing as a supplemental service. TASK B-4—WEST DISTRICT WWTP SCADA SERVICES Work includes developing operator workstation graphic displays, configuring the SCADA database, commissioning integration for three new PLCs, and integrating three Baytown WWTP System A-15 4/23/2024 Addition Programming Scope -DRAFT- existing PLCs and auxiliary devices for the Central District WWTP. SCADA CONFIGURATION SERVICES Task B-4.1 —Develop Operator Workstation Graphics Displays and Database including OAOC Develop new operator control and monitoring three WWTP displays for the Operator Workstation. The Operator Workstation will be programmed to control the plant according to the control block descriptions listed in the Contract Documents. After the Operator Workstation graphic displays are developed the Engineer will prepare documents for review by the Owner. After approximately a two-week review period, the Engineer will meet with the Owner to review the Operator Workstation graphics programming and obtain comments. Operator Workstation graphic displays will include: • Operator Workstation navigation menus • Plant overview display • Monitoring and control function displays as described in the control descriptions • Equipment control popups The Engineer will complete a quality control review of all graphic display documentation and configuration development. Deliverable: • Control narrative submittal • Graphic display submittal Task B-4.2—Develop WWTPs PLC Programs After initial programming has been developed and reviewed by the Owner, the Engineer will develop the PLC tag listing and proceed with PLC program development using hardware and software provided to the Engineer. The PLCs shall be programmed to control the plant according to the control block descriptions listed in the Contract Documents. This task does not include extensive development of temporary control strategies to allow full automatic control of the plant during all phases of construction. It is assumed that the Owner will control processes manually as needed during various phases of the construction. The Engineer will provide minor PLC modifications during startup to assist the Owner in manual or semi-automatic control. If the Owner deems it necessary to implement temporary programs, that are not described in control block descriptions, to automate the process, the Engineer will provide these services as a supplemental service to the scope of work. SCADA SYSTEM COMMISSIONING Baytown WWTP System A-16 4/23/2024 Addition Programming Scope -DRAFT- Task B-4.3—WWTPs Test Procedure Documentation Engineer will develop configuration and programming testing procedures to be used during the Operational Readiness Test and the Functional Demonstration Test. Testing will be based on a cause-and-effect approach. Deliverable: • Test Procedure Submittal Task B-4.4—Attend Contactor Unwitnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing. Engineer will perform testing with the contractor to verify the operation of control system communications and the ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the unwitnessed factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. Deliverable: • Summary of results memorandum Task B-4.5—Attend Contactor Witnessed Factory Acceptance Test The Engineer will attend the factory acceptance testing in conjunction with the Owner's Construction Administration representative. Travel expenses for the Owner's representative will be by the Engineer. The Engineer will perform the test with the contractor to verify and witness the operation of control system communications and ability to transfer data. The wiring of each I/O point in the control panel will be verified. The Engineer will generate a memorandum summarizing the results of the factory acceptance test. Contractor shall be responsible for submitting test results to the Engineer and Owner. This task includes all costs for one 5-day site visit to the control system supplier's facility. If the factory acceptance test results in signification deficiencies that warrant a second factory acceptance test, the Engineer can attend as a supplemental service. Deliverable: • Summary of results memorandum Task B-4.6—Operational Readiness Test After the control system equipment has been verified and debugged, the Engineer will install the HMI programming and debug all Operator Workstation graphic displays for control of the system by performing PLC UO loop checks and in conjunction with PLC program testing. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation. If deficiencies in the existing UO are found during the Operator Workstation debugging, the Engineer will Baytown WWTP System A-17 4/23/2024 Addition Programming Scope -DRAFT- provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. Engineer will notify the Owner of significant changes in the Contractor's schedule or completion of work that will impact costs for the Debug Operator Workstation Programming task. The installation and testing included in this task are for the following: • West District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-4.7—Functional Demonstration Test After the control system equipment has been verified and debugged, Engineer will install the PLC programming and debug the PLC program by performing PLC I/O loop checks and in conjunction with Operator Workstation program testing. PLC programming will be tested in manual and auto mode. If signals from field equipment or other PLCs are not available, the signals will be simulated as required to verify proper operation of the PLC algorithm. If deficiencies in the existing I/O are found during the Operator Workstation debugging, the Engineer will provide a statement of deficiency to the Owner for resolution. The deficiency statement may include items regarding the control system installation and communication. The installation and testing included in this task are for the following: • West District WWTP (40 hours per PLC) Deliverable: • Statement of deficiency Note: Contractor shall be responsible for submitting the successful test results to the Engineer and Owner. The testing forms shall be signed off by Contractor, Engineer Configuration, Engineer, and Owner. Task B-4.8—Site Acceptance Testing The Engineer will witness a portion of the Contractor's Site Acceptance Test in conjunction with the Owner's Construction Administration representative. This task includes one 5-day site visit to the Owner's facility. If the Contractor has significant deficiencies that warrant additional site acceptance testing, the Engineer can attend additional testing as a supplemental service. Baytown WWTP System A-18 4/23/2024 Addition Programming Scope -DRAFT- TASKS C— TASKS C—ON-CALL SERVICES (TM not to exceed) TASK C-1 —ON-CALL SERVICES Task C-1.1 —Post Startup Services Engineer shall provide four 2-day (64-hour) quarterly post-startup service trips over one year to make adjustments,perform additional programming, and answer the Owner's questions regarding the PLC/HMI configuration. The efforts to be accomplished during these service trips will be coordinated with the Owner to address desires they may have. Task C-1.2—On-Call Services Engineer shall provide one year after final acceptance to be available to make corrective actions SCADA system to ensure the system is within compliance with the design intent. Items that are found to not be the fault of the PLC/HMI configuration will be considered one of the quarterly post-startup service trips. On-call services may be extended after one year. 256 hours have been reserved for this task. Baytown WWTP System A-19 4/23/2024 Addition Programming Scope -DRAFT- SUPPLEMENTAL SERVICES Any work requested by the Owner that is not included in the phases as described herein will be considered a Supplemental Service to the Contract and may be added to the Scope upon mutual agreement to an increase in the maximum amount to be billed limit. Supplemental Services shall include, but are not limited to: A. Any meetings with local, State, or Federal agencies, or utilities, or other affected parties to discuss the project, other than those specifically noted. B. Any appearances at any public hearings or before special boards. C. Any engineering work required to meet the requirements of regulatory or funding agencies that may be required to respond to comments or necessary to implement the project. D. Special consultants or independent professional associates requested or authorized by the Owner. E. Facility operation and maintenance manual (in addition to the equipment operation and maintenance manuals provided by the Contractor), and operator training, other than those specifically noted. F. Preparation for litigation, arbitration, or other legal or administrative proceedings; and appearances in court or at arbitration sessions in connection with the project. G. Provision, through a subcontract, of photographs or videotapes of the facility. H. An environmental assessment report and/or environmental impact statement as requested by the Owner or required by review agencies. I. Provision, through a subcontract, of any special reports or studies on materials and equipment requested by the Owner. J. Monitoring sites or adjacent sites for air quality and/or noise. K. Provisions to prepare or conduct confined space evaluation or permits. L. Providing written procedures, training, physical assessment, or any other Health and Safety provisions that may be required in the event hazardous materials are encountered. M. Development of hazardous waste treatment, mitigation, or reduction systems for handling hazardous materials found or generated on the project. Baytown WWTP System A-20 4/23/2024 Addition Programming Scope -DRAFT- Thank you for the opportunity to continue working with the City by performing the SCADA Programming Services. Please feel free to call me at your convenience should you have any questions regarding this proposal. Chad Morris, P.E. Project Manager Ardurra group Baytown WWTP System A-21 4/23/2024 Addition Programming Scope -DRAFT- EXHIBIT B LEVEL OF EFFORT �\ , CITY OF BAYTOWN v BAYTOWN WASTEWATER TREATMENT PLANTS AND LIFT STATIONS SCADA ARDURI CONTROL SYSTEM CONFIGURATION AND STARTUP SERVICES Programming Estimated Man-hours Configuration Sr. Specialist Configuration Configuration Configuration Configuration Total Subtotal Labor Position (QA/QC) PM PE Engineer Tech Hours Cost ODCs Subtotal Rate $ 275.00 $ 250.00 $ 235.00 $ 200.00 $ 150.00 (Hrs) ($) ($) ($) Task Subtask Task Description PROGRAMMING AND CONFGURATION SERVICES Task A-PROJECT MANAGEMENT AND LIFT STATIONS A-1.1 SCADA Project Management(included in CPS Scope) 0 $ - $ - A-1.2 Configuration Kick-Off Meeting 8 8 2 2 20 $ 4,580.00 $ 4,580.00 A-1.3 Attend Construction Progress Meetings(virtual x28) 28 28 56 $ 13,600.00 $ 13,600.00 A-1.4 Client Workshops-(8 workshops) 16 96 96 208 $ 45,760.00 $ 45,760.00 A-2.1 Initial Lift Station Report Development 4 8 4 16 $ 3,680.00 $ 3,680.00 A-2.2 Setup Programming Hardware 4 40 44 $ 6,940.00 $ 6,940.00 A-2.3 Develop Initial Programming 32 160 32 224 $ 52,000.00 $ 52,000.00 Develop Operator Workstation Lift Station Graphics Displays A-2.4 and Database including QAQC 0 $ - $ - Central District Remote Lift Stations(x22) 26 6 108 220 212 572 $ 109,830.00 $ 109,830.00 Northeast District Remote Lift Stations(x27) 32 8 132 270 260 _ 702 $ 134,820.00 $ 134,820.00 West District Remote Lift Stations(x17) 20 6 84 170 164 _ 444 $ 85,340.00 $ 85,340.00 East District Remote Lift Stations(x17) 20 6 84 170 164 _ 444 $ 85,340.00 $ 85,340.00 A-2.S Lift Station PLC&HMI Loop Checkout Test Programs 8 40 16 64 $ 14,600.00 $ 14,600.00 A-2.6 Develop Lift Station Final Programming 2 20 22 $ 5,200.00 $ 5,200.00 A-2.7 Develop Lift Station Final Reports 2 8 2 12 $ 2,780.00 $ 2,780.00 A-3.1 Test Procedure Documentation 12 20 20 52 $ 11,700.00 $ 11,700.00 A-3.2 Attend Contractor Unwitnessed Factory Test(UFT)(x3) 40 120 120 280 $ 62,200.00 $ 62,200.00 A-3.3 Attend Contractor Witnessed Factory Test(WIT)(x3) 40 120 120 280 $ 62,200.00 $ 62,200.00 A-3.4 Verify Control System Installation 96 96 _$ 22,600.00 $ 22,600.00 A-3.5 Opeational Readiness Test(ORT) Central District Remote Lift Stations(x22) 228 228 456 $ 99,200.00 $ 99,200.00 Northeast District Remote Lift Stations(x27) 280 280 560 $ 121,800.00 $ 121,800.00 West District Remote Lift Stations(x17) 176 176 352 $ 76,600.00 $ 76,600.00 East District Remote Lift Stations(x17) 176 176 352 $ 76,600.00 $ 76,600.00 Page 1 of 5 EXHIBIT B LEVEL OF EFFORT �` CITY OF BAYTOWN V BAYTOWN WASTEWATER TREATMENT PLANTS AND LIFT STATIONS SCADA ARDURI CONTROL SYSTEM CONFIGURATION AND STARTUP SERVICES Programming Estimated Man-hours Configuration Sr. Specialist Configuration Configuration Configuration Configuration Total Subtotal Labor Position (QA/QC) PM PE Engineer Tech Hours Cost ODCs Subtotal Rate $ 275.00 $ 250.00 $ 235.00 $ 200.00 $ 150.00 (Hrs) ($) ($) ($) Task Subtask Task Description A-3.6 Functional Demonstration Test(EDT) Central District Remote Lift Stations(x22) 56 56 112 $ 24,400.00 $ 24,400.00 Northeast District Remote Lift Stations(x27) 68 68 136 $ 29,600.00 $ 29,600.00 West District Remote Lift Stations(x17) 44 44 88 $ 19,200.00 $ 19,200.00 East District Remote Lift Stations(x17) 44 44 88 $ 19,200.00 $ 19,200.00 A-3.7 Site Acceptance Test(SAT) 84 84 168 $ 36,600.00 $ 36,600.00 A-4.1 Test History System and Install Reports 72 - 72 $ 17,000.00 $ 17,000.00 A-4.2 Final Documentation 4 _ 40 40 84 $ 18,400.00 $ 18,400.00 A-4.3 Owner Training 8 40 80 _ 128 $ 27,400.00 $ 27,400.00 A-4.4 Configuration Punch List 12 96 48 156 $ 35,200.00 $ 35,200.00 Task A-PROJECT MANAGEMENT AND LIFT STATIONS 98 242 2540 2566 842 6288 $ 1,324,370.00 $ - $ 1,324,370.00 Page 2 of 5