Ordinance No. 15,855ORDINANCE NO. 15,855
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
RENEWING THE CITYWORKS SOFTWARE CONTRACT WITH AZTECA
SYSTEMS, LLC, FOR THE SOFTWARE USED TO MANAGE, TRACK, AND
ANALYZE ALL CITY INFRASTRUCTURE ASSETS; AUTHORIZING PAYMENT
BY THE CITY OF BAYTOWN OF AN AMOUNT NOT TO EXCEED SEVENTY-SIX
THOUSAND EIGHT HUNDRED SIXTY AND NO/100 DOLLARS ($76,860.00);
MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
WHEREAS, Azteca Systems, LLC, was awarded a software contract for managing, tracking and
analyzing all infrastructure assets on March 23,2017,pursuant to a cooperative purchasing agreement with
the City of Richardson; which software contract included options to renew; and
WHEREAS, such contract was renewed on June 27, 2019;June 11,2020;June 24,2021;June 23,
2022, and July 27, 2023, and may be renewed again; and
WHEREAS, Azteca Systems, LLC, has indicated its willingness to renew the contract under the
same terms and conditions,with an increase in price of$3,660.00 to reflect adjustment from previous year;
and
WHEREAS, the Administration has reviewed the market conditions and recommends renewal as
being in the best interest of the City; NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown hereby renews the Cityworks software
contract for managing, tracking and analyzing all infrastructure assets with Azteca Systems, LLC, in an
amount not to exceed SEVENTY-SIX THOUSAND EIGHT HUNDRED SIXTY AND NO/100
DOLLARS ($76,860.00)and authorizes payment thereof.
Section 2: That pursuant to the provisions of Texas Local Government Code Annotated
252.048, the City Manager is hereby granted general authority to approve any change order involving a
decrease or an increase in costs of FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) or less,
subject to the provision that the original contract price may not be increased by more than twenty-five
percent(25%) or decreased by more than twenty-five percent(25%)without the consent of the contractor
to such decrease.
Section 3: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the aff • vote of the City Co cil of the City of
Baytown this the 1 1t day of July,2024.
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ANGELA JA.9CKSON.City Clerk
APPROVED AS TO FORM: ,,.a®,.mom ..L
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SCOTT LEMOND,City Atto ey
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Cityworks
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Azteca Systems,LLC -CItywerfcs
11075 S State St,Suite 24 | Sandy. UT84070
801-523-2751 I Fa*tf 801 •523-3734
Contact InfotTnaBdr
Contact Name:
Customer:
Contact
Address:
Quote Lines
Charles Alexander
Baytown (TX), City of
2401 Market Sfreet
P.O.Box 424
Baytown.TX
77522-0424
Prepared By
Name:
Prepared By
Phone:
Prepared By
Email:
Quote Number
Createtd Date
Jenn Miya
Q-35982-1
5/16/2024
(801)872-9528
jennifer_miya@trimble.com
AMS ELA Custom 1.00 USD 61,830.00
Respond - AMS 1.00 USDO.GO
Mobile Native Apps (iOS/Android)- AMS 1.00 USD 0.00
Storeroom 1.00 USD 0.00
Equipment Checkout 1.00 USD 0.00
Contracts 1.00 USD 0.00
Cityworks for Excel 1.00 USD 0.00
Cityworks Analytics - AMS 1.00 USD 0.00
eURL-AMS 1.00 USD 0.00
Web Hooks -AMS 1.00 USD 8,430.00
CCTV Interface for PACP 1.00 USD 0.00
Pavement Management 1.00 USD 0.00
Citizen Engagement API 1.00 USD O.OO
Inspection API 1.00 USD 3,300.00
Work Order API -Basic 1.00 USD 3,300.00
TOTAL:USD 76,860.00
Year 1 Dollar Value USD 76,860.00 Year 1 Date Range
Maintenance Start Date:8/1/2024 Maintenance End Date:7/31/2025
Quote Notes:
8/1/2024-7/31/2025