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2024 02 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY February 21, 2024 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on February 21, 2024, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Frank McKay III Secretary Jimmy Smith Director Carol Flynt Assistant General Manager Scott Lemond General Counsel Angela Jackson Assistant Secretary President Brenda Bradley Smith convened the February 21, 2024, BAWA Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Vice President Mike Wilson and Director Alyssa Linares, who were both absent. 1. CITIZEN COMMENTS President Brenda Bradley Smith announced no one signed up to speak. 2. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Special Meeting held on February 7, 2024 A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve the meeting minutes of the Baytown Area Water Authority Special Meeting held on February 7, 2024, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Nays: None Approved 3. PROPOSED RESOLUTIONS BAWA Board Regular Meeting Minutes February 21, 2024 Page 2 of 10 a. Consider a resolution awarding the Annual Liquid Zinc Sodium Polyphosphate Contract to Shannon Chemical Corporation. Baytown Area Water Authority Superintendent Michael Gay presented agenda item 3.a. and stated that Resolution No. 2024-02 approves the Annual Liquid Zinc Sodium Polyphosphate Contract to the lowest bidder, Shannon Chemical Corporation, in the amount of $356,787.70. This bid was the lowest bid that was received and this total is a decrease from last year's total of $377,882.70. A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve Resolution No. 2024-02, related to Item 3.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO.2024-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF SHANNON CHEMICAL CORPORATION, FOR THE ANNUAL LIQUID ZINC SODIUM POLYPHOSPHATE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF THREE -HUNDRED, FIFTY-SIX THOUSAND, SEVEN -HUNDRED, EIGHTY-SEVEN AND 70/100 DOLLARS ($356,787.70); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing the Third Amendment for the Water Supply Agreement with Harris County Fresh Water Supply District #27. Public Works and Engineering Assistant Director of Utilities Sterling Beaver presented Agenda Item 3.b. and stated that Resolution No. 2024-03 authorizes the Third Amendment for the Water Supply Agreement with Harris County Fresh Water Supply District #27 (the "District"), which extends the terms of the agreement. The current term for the agreement expired on December 31, 2023, at 8:00 a.m. The new term will be extended to December 31, 2040, to coincide with the term date for the City of Houston. A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve Resolution No. 2024-03, related to Item 3.b. The vote was as follows: BAWA Board Regular Meeting Minutes February 21, 2024 Page 3 of 10 Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-03 AN RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE THIRD AMENDMENT TO THE WATER SUPPLY CONTRACT -- TREATED WATER BETWEEN THE BAYTOWN AREA WATER AUTHORITY AND HARRIS COUNTY FRESH WATER SUPPLY DISTRICT NO. 27; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution awarding the Annual Liquid Hydrochloric Acid 15% Contract to Brenntag Southwest, Inc. Baytown Area Water Authority Superintendent Michael Gay presented agenda item 3.c. and stated that Resolution No. 2024-04 approves the Annual Liquid Hydrochloric Acid 15% Contract to Brenntag Southwest, Inc., in the amount of $18,241.00. This bid was the lowest bid that was received and this total is a decrease from last year's total by 1 %. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-04, related to Item 3.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF BRENNTAG SOUTHWEST, INC., FOR THE ANNUAL LIQUID HYDROCHLORIC ACID (15%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN BAWA Board Regular Meeting Minutes February 21, 2024 Page 4 of 10 AREA WATER AUTHORITY, IN THE AMOUNT OF EIGHTEEN - THOUSAND, TWO -HUNDRED, FORTY-ONE AND NO/ 100 DOLLARS ($18,241.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF d. Consider a resolution awarding the Annual Liquid Ammonium Sulfate 40% Contract to Brenntag Southwest, Inc. Baytown Area Water Authority Superintendent Michael Gay presented agenda item 3.d. and stated that Resolution No. 2024-05 approves the Annual Liquid Ammonium Sulfate 40% Contract to Brenntag Southwest, Inc., in the amount of $32,266.00. This bid was the lowest bid that was received and this total is a decrease from last year's total by 9%. A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve Resolution No. 2024-05, related to Item 3.d. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF BRENNTAG SOUTHWEST, INC., FOR THE ANNUAL LIQUID AMMONIUM SULFATE (40%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF THIRTY-TWO THOUSAND, TWO -HUNDRED, SIXTY-SIX AND NO/100 DOLLARS ($32,266.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider an ordinance awarding the Annual Liquid Sodium Chlorite 25% Contract to International Dioxcide, Inc. Baytown Area Water Authority Superintendent Michael Gay presented agenda item 3.e. and stated that Resolution No. 2024-06 approves the Annual Liquid Sodium Chlorite 25% Contract to International Dioxcide, Inc., in the amount of $62,610.66. This bid was the lowest bid that was received. However, there was an increase by 40% in comparison to what this item cost in 2023. Further Mr. Gay stated that the price increase is due to the chemical itself which is determined by BAWA Board Regular Meeting Minutes February 21, 2024 Page 5 of 10 the supply chain management in the industry as well as the price increase as you increase the quantity for the product. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-06, related to Item 3.e. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF INTERNATIONAL DIOXCIDE, INC., FOR THE ANNUAL LIQUID SODIUM CHLORITE (25%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF SIXTY-TWO THOUSAND, SIX -HUNDRED, TEN AND 66/100 DOLLARS ($62,610.66); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. E Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to Polydyne, Inc. Baytown Area Water Authority Superintendent Michael Gay presented agenda item 3.f and stated that Resolution No. 2024-07 approves the Annual Liquid Cationic Polymer Contract to Polydyne Inc., in the amount of $206,562.50. This bid was the lowest bid that was received. However, this was an increase by .088% in comparison to what this item cost in 2023. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-07, related to Item 3.f. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved BAWA Board Regular Meeting Minutes February 21, 2024 Page 6 of 10 RESOLUTION NO. 2024-07 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC., FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF TWO -HUNDRED, SIX THOUSAND, FIVE -HUNDRED, SIXTY-TWO AND 50/100 DOLLARS ($206,562.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. g. Consider a resolution awarding the Annual Liquid Sodium Hypochlorite Contract to DXI Industries, Inc. Baytown Area Water Authority Superintendent Michael Gay introduced Ms. LaTanya Henderson to the Board, and announced that she is the new Assistant Superintendent of BAWA, who brings over twelve years of combined experience of working in various positions at the BAWA Plant, from Field Supervisor, to Chief Laboratory Technician, to name just a few. Ms. Henderson presented agenda item 3.g. and stated that Resolution No. 2024-08 approves the Annual Liquid Sodium Hypochlorite Contract to DXI Industries, Inc., in the amount of $142,600.00. This bid is the lowest bid received and this total is an increase of 15.4% over the previous year. A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve Resolution No. 2024-08, related to Item 3.g. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO.2024-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF DXI INDUSTRIES, INC., FOR THE ANNUAL SODIUM HYPOCHLORITE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE -HUNDRED, FORTY-TWO THOUSAND, SIX -HUNDRED AND NO/100 DOLLARS ($142,600.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Regular Meeting Minutes February 21, 2024 Page 7 of 10 h. Consider a resolution awarding the Annual Liquid Chlorine Contract to DXI Industries, Inc. Baytown Area Water Authority Assistant Superintendent LaTanya Henderson presented agenda item 3.h. and stated that Resolution No. 2024-09 approves the Annual Liquid Chlorine Contract to DXI Industries, Inc., in the amount of $438,600.00. This bid was the lowest bid that was received. However, this was an increase by 54.33% in comparison to what this item cost in 2023. Further Ms. Henderson stated that the price increase is due to unit price increase as well as the plant's production increased. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-09, related to Item 3.h. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF DXI INDUSTRIES, INC., FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FOUR - HUNDRED, THIRTY-EIGHT THOUSAND, SIX -HUNDRED AND NO/100 DOLLARS ($438,600.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. i. Consider a resolution awarding the Annual Liquid Ferric Chloride 40% Contract to PVS Technologies, Inc. Baytown Area Water Authority Assistant Superintendent LaTanya Henderson presented agenda item 3.i. and stated that Resolution No. 2024-10 approves the Annual Liquid Chloride 40% Contract to PVS Technologies, Inc., in the amount of $1,512,000.00. This bid was the lowest bid that was received. However, this was an increase by 6.77% in comparison to what this item cost in 2023. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-10, related to Item 3.i. The vote was as follows: BAWA Board Regular Meeting Minutes February 21, 2024 Page 8 of 10 Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024- 10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF PVS TECHNOLOGIES, INC., FOR THE ANNUAL LIQUID FERRIC CHLORIDE (40%) CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE -MILLION, FIVE HUNDRED, TWELVE THOUSAND AND NO/100 DOLLARS ($1,512,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. j. Consider a resolution awarding the Annual Liquid Hydrofluorosilicic Contract to Univar Solutions USA, Inc. Baytown Area Water Authority Assistant Superintendent LaTanya Henderson presented agenda item 3.j. and stated that Resolution No. 2024-11 approves the Annual Liquid Hydrofluorosilicic Acid Contract to Univar Solutions USA, Inc., in the amount of $72,600.00. This bid was the lowest bid that was received. However, this was an increase by 1.34% in comparison to what this item cost in 2023. A motion was made by Director Jimmy Smith, and seconded by Secretary Frank McKay III to approve Resolution No. 2024-11, related to Item 3.j. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF BAWA Board Regular Meeting Minutes February 21, 2024 Page 9 of 10 UNIVAR SOLUTIONS USA, INC., FOR THE ANNUAL LIQUID HYDROFLUOROSILICIC CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF SEVENTY-TWO THOUSAND, SIX -HUNDRED AND NO/100 DOLLARS ($72,600.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. k. Consider a resolution awarding the Annual Liquid Sodium Hydroxide 25% and 50% Contract to Univar Solutions USA, Inc. Baytown Area Water Authority Assistant Superintendent LaTanya Henderson presented agenda item 3.k. and stated that Resolution No. 2024-12 approves the Annual Sodium Hydroxide 25% and 50% Contract to Univar Solutions USA, Inc., in the amount of $225,769.50. This bid was the lowest bid that was received and this total is a decrease from last year's total by 24.12%. A motion was made by Secretary Frank McKay III, and seconded by Director Jimmy Smith to approve Resolution No. 2024-12, related to Item 3.k. The vote was as follows: Ayes: President Brenda Bradley Smith, Secretary Frank McKay III, Director Jimmy Smith Nays: None Other: Vice President Mike Wilson (Absent), Director Alyssa Linares (Absent) Approved RESOLUTION NO. 2024-12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF UNIVAR SOLUTIONS USA, INC., FOR THE ANNUAL TWENTY- FIVE PERCENT (25%) AND FIFTY PERCENT (500.o) LIQUID SODIUM HYDROXIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF TWO -HUNDRED, TWENTY-FIVE THOUSAND, SEVEN -HUNDRED, SIXTY-NINE AND 50/100 DOLLARS ($225,769.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive a report on the status of the Baytown Area Water Authority East Expansion Project. BAWA Board Regular Meeting Minutes February 21, 2024 Page 10 of 10 Ms. Lindsay Kovar, Senior Project Manager with BGE, Inc. (Owner's Advisor) presented the status report for the Baytown Area Water Authority East Plant Expansion Project by stating that they are currently in the Request for Proposals ("RFP") process for the procurement for this project. As a recap Ms. Kovar explained that they recently completed the Request for Qualification ("RFQ") process and that they received two submittals from Design Builders for the RFQ, and both companies have expressed their desire to submit a proposal for the RFP, which is due March 26, 2024. BGE held a confidential meeting with both of the Design Builders and the discussion was positive. 5. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, March 20, 2024, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Carol Flynt presented the Managers Report by stating the next BAWA meeting is scheduled for Wednesday, June 19, 2024, at 4:30 P.M., in the Council Chamber. 6. ADJOURN With there being no further business to discuss, President Brenda Bradley Smith adjourned the May 09, 2024, BAWA Board Regular Meeting at 4:49 P.M. AngelaMckson, Assistant Sect�� � City ofBaytown d� S �"fit