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2024 01 09 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT January 9, 2024 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, January 9, 2024, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Nicholas Rice President James Coker Vice President Jose Ortega Director Loretta White Director Lloyd J. Herrera Director Charles Eugene Murrell Director Jason Reynolds General Manager Vance Hinds Assistant General Counsel Shannon Bennett Clerk Records Supervisor President Nicholas Rice convened the January 9, 2024, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director David Start, Jr. who was absent. 1. CITIZEN COMMENTS President Nicholas Rice announced no one signed up to speak. 2. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on October 10, 2023. A motion was made by Director Charles Eugene Murrell, and seconded by Director Lloyd J. Herrera to approve the meeting minutes of the Baytown Crime Control and Prevention District Regular Meeting held on October 10, 2023, as submitted. The vote was as follows: Ayes: President Nicholas Rice, Vice President James Coker, Director Jose Ortega, Director Loretta White, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Director David Start, Jr (Absent) Approved CCPD Beard Regular Meeting N inutes January 9, 2024 Page 2 of 6 3. PROPOSED RESOLUTIONS a. Consider a resolution approving an amendment to the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Budget to reprogram funds from the contingency/new initiatives (20601-99002) to capital items (20601-80001) for the purchase of Motorola mobile and portable radios with related equipment from Motorola Solutions Inc. Police Chief John Stringer presented agenda item 3.a. and stated that Resolution No. 83 approves an amendment to the Baytown Crime Control and Prevention District FY2023-24 Budget to reprogram funds from the contingency/new initiatives (20601-99002) to capital items (20601- 80001) for the purchase of Motorola mobile and portable radios with related equipment from Motorola Solutions Inc., through Houston -Galveston Area Council (H-GAC) Contract RA05-21 in the amount of $695,259 for the Police Department. The Department currently has one hundred eighteen (118) Motorola XTL 2500 mobile radios installed in police vehicles. These radios have reached the end of their useful life and will cease to operate in the fourth quarter of 2024. Additionally, the Department needs twelve (12) portable radios for new issue and replacements. Lastly, Chief Stringer noted that Harris County no longer supports this version of radio on their bandwidth. General Manager Jason Reynolds noted that Staff was aware of this. However, they were unaware that Harris County would suddenly stop supporting them all together and hence the reason why this item is suddenly before the Board. Director Lloyd Herrera questioned if this purchase would cover a replacement of all radios to which Chief Stringer confinned that it would replace any older models that are in police vehicles and Officers hand held radios as well. Vice President James Coker questioned if this is a new item or has this item been discussed before the Board in the past to which Chief Stringer responded that this has been discussed in the past. However, the quote received was discounted, so they need to take advantage of the rate increase. Director Charles Eugene Murrell questioned the average life expectancy of these radios to which Chief Stringer advised that the expected service life, per the manufacture Motorola, is seven plus year, industry standard is an average of ten years, and these radios were purchased fifteen to twenty-five years ago and were discontinued in 2014. Therefore, they are overdue for replacement. A motion was made by Vice President James Coker, and seconded by Director Lloyd J. Herrera to approve Resolution No. 83, related to Item 3.a. The vote was as follows: Ayes: President Nicholas Rice, Vice President James Coker, Director Jose Ortega, Director Loretta White, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Director David Start, Jr (Absent) Approved RESOLUTION NO. 83 CCPD Board Regular Meeting Minutes January 9, 2024 Page 3 of 6 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AMENDING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S FISCAL YEAR 2023-2024 BUDGET BY REPROGRAMMING SIX HUNDRED NINETY-FIVE THOUSAND TWO HUNDRED FIFTY-NINE AND 00/100 DOLLARS (S695,259.00) FROM CONTINGENCY/NEW INITIATIVES TO CAPITAL ITEMS FOR THE PURCHASE OF MOTOROLA MOBILE AND PORTABLE RADIOS WITH RELATED EQUIPMENT FROM MOTOROLA SOLUTIONS, INC.; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving an amendment to the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Budget to reprogram funds from the contingency/new initiatives (20601-99002) to capital items (20601-84042) for the purchase of a RECON 180 training simulator from ADS, Inc. Police Chief John Stringer presented agenda item 3.b. and stated that Resolution No. 84 approves an amendment to the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Budget to reprogram funds from the contingency/new initiatives (20601-99002) to capital items (20601-84042) for the purchase of a RECON 180 training simulator from ADS, Inc., through the Sourcewell Cooperative Contract Program, contract #01 1822-ADS, in the amount of S96,550 for the Police Department. Training simulators are an essential component to the development and enhancement of officers' training and decision -making abilities. A simulator allows officers to be immersed in live action scenarios using on -screen videos and scenes with real role players to develop and test a multitude of skills ranging from de-escalation techniques to use -of -force options. This level of training cannot be achieved without the use of a simulator on a constant basis. The training simulator will be pennanently installed in a designated area of the new public safety building. This will allow continual and unrestricted advanced training for all officers. Director Lloyd Herrera questioned if this new unit could be updated to which Chief Stringer advised that the system can be updated through software updates not aware how old the current unit is, but that it is the same system he trained on over ten years ago. Lastly, Director Herrera asked what would be the Contingency/New Initiative balance after these purchases are approved, to which General Manager Jason Reynolds responded that this information would be presented in the next agenda item. President Nicholas Rice added that the Contingency/New Initiative item is intended to support items such as this and Director Herrera concurred with President Rice's statement, but that it's good practice to have a cushion if other items were to come up unexpectedly. A motion was made by Director Charles Eugene Murrell, and seconded by Director Lloyd J. Herrera to approve Resolution No. 84, related to Item 3.b. The vote was as follows: CCPD Board Regular ivlceting Minutes January 9. 2024 Page 4 of 6 Ayes: President Nicholas Rice, Vice President James Coker, Director Jose Ortega, Director Loretta White, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Director David Start, Jr (Absent) Approved RESOLUTION NO. 84 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AMENDING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S FISCAL YEAR 2023-2024 BUDGET BY REPROGRAMMING NINETY-SIX THOUSAND FIVE HUNDRED FIFTY AND 00/100 DOLLARS (S96,550.00) FROM CONTINGENCY/NEW INITIATIVES TO CAPITAL ITEMS FOR THE PURCHASE OF RECON 180 TRAINING SIMULATOR FROM ADS, INC.; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive the Baytown Crime Control and Prevention District Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2023. Finance Director Teresa McKenzie presented the Baytown Crime Control and Prevention District Quarterly Financial and Investment Reports for Quarter Ending September 30, 2023 and highlighted the Total Revenues, Expenditures and Sales Tax. (Exhibit A) President Nicholas Rice asked for clarification of what the balance would be for Contingency/New Initiatives after the two items are paid, to which Ms. McKenzie clarified that they used all of the contingency funds for those two items. President Nicholas Rice acknowledged the report received. b. Presentation of the Baytown Crime Control and Prevention District Street Crime Unit, Traffic Management Team, and Commercial Vehicle Enforcement (CVE) statistical reports. Police Chief John Stringer presented an overview of the fourth quarter (October -December 2023) Baytown Crime Control and Prevention District Street Crime Unit, and Traffic Management Team and Commercial Vehicle Enforcement (CVE) statistical reports as listed below: Street Crimes Unit: CCPD Board Regular Meeting Minutes January 9, 2024 Page 5 of 6 For the 4th Quarter 2023, the Street Crimes Unit has the following stats to share: Traffic Stops: 701 Citations Issued: 454 Arrests: 150 Felony Charges Filed: 78 I would also like to highlight that the SID SCU spearheaded a proactive operation along the Garth Road corridor during the holiday shopping season. This operation involved patrolling our commercial shopping areas targeting shoplifting, vehicle burglaries and thefts, and other crimes of opportunity. As a result of this operation, SCU was able to report the following stats: Traffic Stops: 26 Citations Issued: 33 Arrests: 33 Felony Charges: 15 Misdemeanor Charges: 14 Class "C' Citations Issued: 20 Seized: 7.73 grams Marijuana 2.1 grams Cocaine 32.72 grams Methamphetamine 2 firearms Recovered: $12,302 dollars of recovered stolen merchandise from area stores Traffic Management Team, and Commercial Vehicle Enforcement (CVE): 4th Quarter 2023 STOPS OCT, NOV, DEC Quarterly Total Team Total 839 839 DWI 51 51 890 CITATIONS OCT, NOV, DEC Quarterly Total Team Total 617 617 617 WARNINGS OCT, NOV, DEC Team Total 155 N155 [n conclusion Chief Stringer asked for direction from the Board, and asked if they would like to continue receiving the quarterly reports as CCPD no longer funds these positions, to which CCPD Board Regular Meeting Minutes January 9, 2024 Page 646 President Nicholas Rice responded that he would like to continue these reports but on a scaled down version, which would also include items that are specifically related to items that CCPD supports/funds. Director Lloyd J. Herrera concurred with President Rice's statement. 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, April 9, 2024, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. General Manager Jason Reynolds reminded the Board Members of their next Baytown Crime Control and Prevention District meeting, which is scheduled for Tuesday, April 9, 2024, at 4:30 P.M., 6. ADJOURN With there being no further business to discuss, a motion was made by Director Charles Eugene Murrell and seconded by Director Lloyd J. Herrera to adjourn the January 9, 2024, Baytown Crime Control and Prevention District Board Regular Meeting at 4:49 P.M. The vote was as follows: Ayes: President Nicholas Rice, Vice President James Coker, Director Jose Ortega, Director Loretta White, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Director David Start, Jr (Absent) Approved Angela Jackson, Secretary City of Baytown BAYTOWN CRIME CONTROL PREVENTION DISTRICT (CCPD) Period Ending September 30, 2023 Revenues Sales Tax Investment Interest Total Revenues Expenditures Personnel Services Supplies Maintenance Services Capital Outlay Contingencies Total Expenditures CY to PY Budget CY Actual Balance % PY Actual Change $ $ 2,406,699 $ 2,977,998 $ (571,299) 124% $ 2,433,611 $ 544,387 296 67.749 (67.453) 22888% 4,203 63,546 CCPD Budget Received 0 $2,406,995 / $3,045,747 127% - - - 0% 1,644,838 (1,644,838) 141,100 132,644 8,456 94% 132,671 (27) 533,422 498,066 35,356 93% 106,583 391,483 - 497 (497) 0% - 497 1,985,453 432,163 1,553,290 22% 432,163 496.861 - 496,861 0% - Net Change (749,841) 1,982,376 553,722 Beg. Fund Balance 749,841 364,771 233,817 End. Fund Balance $ - $ 2,347,147 $ 787,539 CCPD Budget Spent $3,156,836 / $1,063,371 34% Investments (Book Value) Security Type Balance Earnings Texpool $ 2,023,440 $ 67,749 Unaudited financials