2006 07 26 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BAYTOWN FIRE CONTROL,
PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT
July 26, 2006
6:30 p.m.
The regular meeting of the Board of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD)met on July 26, 2006 at 6:30 p.m., in the Council Chamber of the City
of Baytown with the following in attendance:
Frank F. McKay, III Board Member
Terry Sain Board Member
Maurice Watts Board Member
John Adkins Board Member
Brenda Bradley Smith Board Member
Earl A. Wurzbach Board Member
Gary M. Jackson City Manager
Bob Leiper Deputy City Manager
Kelvin Knauf Assistant City Manager
Ignacio Ramirez, Sr. City Attorney
Lorri Coody City Clerk
Board Member Mercedes Renteria was not present at the meeting.
City Manager, Gary Jackson welcomed the members and introduced staff. He explained that since this
was the first meeting of the board and there were no officers to call the meeting to order the City Clerk
would perform that duty.
Call to Order
The meeting was opened by Lorri Coody, City Clerk with a quorum present at 6:35 p.m.
Election of officers and appointment of secretary.
Under Local Government Code 344.103, the Board must elect from its members a president and vice
president and appoint a secretary. The secretary need not be a director and can be a member of City
staff. Each officer of the board serves for a term of one year and vacancies shall be filled for the
unexpired term by the board.
Nominations for the Office of President
Board Member Sain nominated Board Member Wurzbach for the Office of President.
Board Member Wurzbach nominated Board Member Sain for the Office of President.
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Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—July 26, 2006
With no other nomination being made the nomination of Earl Wurzbach for the Office of President
was voted on by the board. The vote follows:
Ayes: Board Members Adkins, McKay, Sain
Nays: Board Members Smith, Wurzbach, Watts
The nomination of Terry Sain for the Office of President was voted on by the board. The vote follows:
Ayes: Board Members Adkins, McKay, Wurzbach, Watts, Smith
Nays: None
Abstain: Board Member Sain
Terry Sain was elected as President of the board. He took his seat and proceeded with calling for
nominations for the Office of Vice President.
Nominations for the Office of Vice President
Board Member Watts nominated Board Member Wurzbach for the Office of Vice President.
With no other nominations being made, the nomination of Wurzbach for the Office of Vice President
was voted on by the board. The vote follows:
The vote follows:
Ayes: Board Members Adkins, Watts, McKay, Smith
President Sain
Nays: Wurzbach
Earl A. Wurzbach was elected as Vice President of the board.
Nominations for the appointment of a Secretary
Board Member Wurzbach nominated the City Clerk for the City of Baytown to be the Board's
Secretary.
With no other nominations being made, the nomination of City Clerk for the City of Baytown to serve
as Secretary was voted on by the board. The vote follows:
The vote follows:
Ayes: Board Members Adkins, Watts, McKay, Smith, Wurzbach
President Sain
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Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—July 26, 2006
Nays: None
The City Clerk of the City of Baytown was appointed Secretary of the board.
Mr. Jackson explained that Sec. 344.103 of the Local Government Code also provides that the person
who performs the duties of auditor for the City will serve as treasurer for the district. Ms. Rhonda
Young is the City's Director of Finance and she will be serving the district in this capacity.
Drawing of lots to determine length of term.
Mr. Jackson explained that 344.101 of the Local Government Code provides that Directors of the
district serve staggered two-year terms except that the initial appointees to the Board shall draw lots to
determine the length of their term so that:
• three directors serve terms that expire on September 1, 2007 of the first year following creation of
the district; and
• four directors serve terms that expire on September 1, 2008 of the second year following creation
of the district.
Board Members then drew lots to determine term length with Lorri Coody, Secretary drawing for
Board Member Renteria with the following results:
TERM
EXPIRES
Frank F. McKay, III 09-01-2007 (1 YEAR)
Terry Sain 09-01-2007 (1 YEAR)
Maurice Watts 09-01-2007 (1 YEAR)
John Adkins 09-01-2008 (2 YEAR)
Mercedes Renteria 09-01-2008 (2 YEAR)
Brenda Bradley Smith 09-01-2008 (2 YEAR)
Earl A. Wurzbach 09-01-2008 (2 YEAR)
Conduct public hearing on the adoption of alternative budget procedures for the Baytown Fire
Control,Prevention and Emergency Medical Services District's fiscal year 2006-2007 budget.
The Public Hearing was opened at 6:42 p.m. Mr. Jackson explained that the Local Government Code
(344.204) establishes time schedules for the adoption of the annual budget for the district. However,
due to the May election and time required to appoint the Board Members, these time requirements
cannot be met. State law also allows the Board, after conducting a public hearing, to adopt alternate
budget procedures and schedules. This public hearing will allow public comment on the proposed
alternate budget procedures for the District. With no one signing up to speak at the public hearing, the
meeting was closed at 6:47 p.m.
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Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—July 26, 2006
Consider Proposed Resolution No. 060726-1, establishing a fiscal year and adopting alternative
budget procedures for the Baytown Fire Control, Prevention and Emergency Medical Services
District's fiscal year 2006-2007 budget.
Mr. Jackson explained that the Proposed Resolution adopts alternative budget procedures for the
Baytown Crime Control and Prevention District's fiscal year 2006-07 budget since these procedures
are necessary in order to have an established time line for adopting the District's fiscal year 2006-2007
budget. On June 8, 2006, the Baytown City Council met and adopted Resolution No. 1795 which
recommends that the District adopt alternative budget procedures that coincide with the City's budget
schedules. Mr. Jackson reviewed City Council's Resolution No. 1795 with the board and the schedule
outlined therein.
With limited discussion on the matter, Board Member Smith moved to approve the Resolution as
submitted. Board Member Watts seconded the motion. The vote follows:
Ayes: Board Members Adkins, Watts, McKay, Smith, Wurzbach
President Sain
Nays: None
The motion carried.
RESOLUTION NO. 1
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL,
PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ESTABLISHING THE
FISCAL YEAR FOR THE DISTRICT; SETTING FORTH PROCEDURES FOR ADOPTING THE
DISTRICT'S BUDGET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Receive training materials and Open Meeting Act training DVD developed by the Texas
Attorney General's Office.
City Manager Jackson explained the training video, Open Meetings Act and its requirements. He
informed the Board that this training must be completed within 90 days of taking the Oath of Office
and it could by done by doing one of the following:
1. Going to a training seminar.
2. Watching the DVD prepared by the Attorney General's Office
The board agreed to do training on their own and at their convenience and if they need assistance with
obtaining certificates they will contact the City Clerk's Office.
Discuss training requirements for the Public Information Act.
City Jackson Manager explained the Public Information Act to the board and that the City Clerk who
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Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—July 26, 2006
will be serving as the board's Secretary could be appointed as their agent. The board completed the
necessary paperwork and presented the affidavits to the board's secretary.
Conduct a public hearing on the proposed Baytown Fire Control, Prevention and Emergency
Medical Services District's fiscal year 2006-2007 budget. (7:00 p.m.)
The Public Hearing was opened at 7:00 p.m. City Manager Jackson summarized budget and directed
the board to the copy of the proposed budget included in the packet. He addressed the changes that
were included in the proposed budget that were different from the two year budget approved by the
City Council. With no one signing up to speak at the public hearing, the meeting was closed at 7:07
p.m.
Consider Proposed Resolution No. 060726-2, adopting the Baytown Fire Control, Prevention and
Emergency Medical Services District's fiscal year 2006-2007 budget.
The board reviewed the proposed budget which was made apart of the packet. City Manager Jackson
re-addressed that the proposed budget differs from the two year budget plan adopted by City Council
as follows:
• Revenue estimates are increased to reflect current sales tax revenue forecasts of 802,950;
• The reimbursement of City of Baytown expenses for the District creation is added; and
• The expenditures listed in the two year plan have been updated to reflect equipment and
personnel costs.
Fire Chief Shon Blake field questions ad the board engaged in discussion concerning the replacement
of the equipment and fire apparatus and the associated costs. The board also discussed the training
facility expenses which Chief Blake explained is for the design of the facility only and that the other
expenses will come out of future budgets of the District which will include the full funding of the
training facility.
With limited discussion on the matter, Board Member Wurzbach moved to approve the Resolution as
submitted. Board Member Adkins seconded the motion. The vote follows:
Ayes: Board Members Adkins, Watts, McKay, Smith, Wurzbach
President S ain
Nays: None
The motion carried.
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Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—July 26, 2006
RESOLUTION NO. 2
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL,
PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING A BUDGET FOR THE
ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2006, AND ENDING SEPTEMBER 30, 2007, IN
ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE
ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Discuss dates,times, and agenda content for future meetings.
City Manager Jackson explained that the budget must be submitted within 10 days to City Council and
that the board's Secretary will take care of this submittal. He also explained that it would be advisable
to have other meeting in thirty(30) days. The board agreed to meet on Tuesday,August 29, 2006, at
6:30 p.m. in the Council Chamber of the City of Baytown.
Adjourn.
Board Member Watts moved to adjourn. Board Member Smith seconded the motion. The vote
follows:
Ayes: Board Members Adkins, Watts, McKay, Smith, Wurzbach
President Sain
Nays: None
The motion carried.
President Sain adjourned the meeting at 7:20 p.m.
Lorri Coody, Sect etary