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2006 08 29 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BAYTOWN FIRE CONTROL, PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT August 29, 2006 6:30 p.m. The regular meeting of the Board of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met on August 29, 2006 at 6:30 p.m., in the Council Chamber of the City of Baytown with the following in attendance: Frank F. McKay, III Board Member Maurice Watts Board Member John Adkins Board Member Brenda Bradley Smith Board Member Earl A. Wurzbach Board Member Mercedes Renteria, III Board Member Terry Sain President Gary M. Jackson City Manager Bob Leiper Deputy City Manager Kelvin Knauf Assistant City Manager Ignacio Ramirez, Sr. City Attorney Lorri Coody Secretary Call to Order The meeting was opened by President Sain with a quorum present at 6:33 p.m. Consider approval of the minutes for the meeting held on July 26, 2006. Board Member Smith moved to approve the minutes with the amendments presented. Board Member Watts seconded the motion. The vote follows: Ayes: Board Members Adkins, McKay, Wurzbach, Watts, Smith President Sain Nays: None Abstain: Board Member Renteria Page 2 of 3 Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—August 29, 2006 Consider Proposed Resolution 060829-1, authorizing an Agreement for Fire Training Facility, Personnel, and Equipment with the City of Baytown. City Manager Jackson explained that Resolution 060829-1 authorizes an Agreement for Fire Training Facility, Personnel and Equipment with the City of Baytown. Pursuant to the Agreement, the City will be responsible for managing various programs of the District, including the construction of the fire training facility, the employment of a fire safety officer, the procurement of certain medical equipment, motor vehicles and radio equipment. Also, the proposed agreement provides for a reimbursement to the City for a portion of the costs incurred by the City in administering the fire control, prevention, and emergency medical services programs. The term of the proposed agreement is for five years and contains estimates for the continuation of the identified programs in future years. The board engaged in discussion about the agreement and Mr. Jackson fielded questions accordingly. It was pointed out that the agreement provides protection that the board cannot spend more than is received. Additionally the board discussed the revisions made to the agreement. Board Member Adkins moved to approve Resolution 060829-1. Board Member Renteria seconded the motion. The vote follows: Ayes: Board Members Adkins, McKay, Wurzbach, Watts, Smith, Renteria President Sain Nays: None Receive and discuss an overview of the laws concerning conflicts of interest and conflict disclosure statements. City Attorney Ramirez explained that Chapter 171 of the Texas Local Government Code regulates conflicts of interest of members of the Board of Directors (the "Board") of the Baytown Fire Control, Prevention, and Emergency Medical Services District (the "District"). Specifically, a conflict under such chapter is measured by the interest a member of the Board or certain of his/her relatives have in a business entity or in real property. If a member has a conflict, the member is required not only to file an affidavit describing the interest, but also to abstain from further participation unless a majority of the Board is similarly conflicted. City Attorney Ramirez further explained that Chapter 176 of the Texas Local Government Code, which was recently passed during the last regular legislative session, creates a new filing requirement for members of the Board concerning certain relationships with persons with whom the District does business or may do business. Members of the Board are be required to file conflicts disclosure statements and persons doing business or seeking to do business with the Board will be required to file conflict of interest questionnaires. Both forms have been adopted by the Texas Ethics Commission. Discussion was had about the statues and Mr. Ramirez fielded questions and answered same accordingly. A Page 3 of 3 Minutes of the Regular Meeting of the Board of the Baytown FCPEMSD—August 29, 2006 Discuss and set the date and time of future Board meetings. Discussion was had concerning the next meeting date. City Manager Jackson recommended the board meet as often as they feel necessary. Board member Smith moved for the Board to meet on October 02, 2006 at 7:00 p.m. Board Member Renteria seconded the motion. The vote follows: Ayes: Board Members Adkins, McKay, Wurzbach, Watts, Smith, Renteria President Sain Nays: None The motion carried. Adjourn. Board Member Watts moved to adjourn the meeting. Board Member Renteria seconded the motion. The vote follows: Ayes: Board Members Adkins, McKay, Wurzbach, Watts, Smith, Renteria President Sain Nays: None The motion carried. /ram~ With no additional business President Sain adj reed the tang at 6 5 p.m. Lorri Coody, S cretary