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2007 05 30 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BAYTOWN FIRE CONTROL, PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT May 30, 2007-3:45 p.m. The regular meeting of the Board of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD)met on May 30, 2007 at 3:30 p.m., in the Council Chamber of the City of Baytown with the following in attendance: Maurice Watts Board Member John Adkins Board Member Earl A. Wurzbach Board Member Frank F. McKay, III Board Member Terry Sain President Robert D. Leiper Interim City Manager Kelvin Knauf Assistant City Manager Ignacio Ramirez, Sr. City Attorney Lorri Coody Secretary Board Member Renteria and Smith were absent. Call to Order The meeting was opened by President Sain with a quorum present at 3:45 p.m. MINUTES Consider approval of the minutes for the meeting held on May 10, 2007. Board Member Watts moved to approve the minutes as presented. Board Member Atkins seconded the motion. The vote follows: Ayes: Board Members Watts, Adkins, McKay, and Wurzbach President Sain Nays: None The motion carried. BUSINESS ITEMS Discuss the acquisition of land for a new Emergency Services Training Field. Fire Chief Blake addressed the Board and explained that a piece of property has been found for the Emergency Training Field. The site is approximately 16 acres of land on the east side of Page 2 of 4- May 30,2007 Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board Bayway Drive approximately 1/4 block south of Baker Road. The Under the Agreement, ExxonMobil Corporation currently owns the land and has agreed to sell the land to the City for $10.00. Under the agreement, ExxonMobil reserves its mineral rights, an unobstructed aerial easement for security of its property as well as the right to repurchase the property for $10.00 should the City at a later date decide to sell the property. The agreement restricts the use of the site to the operation of an emergency services training facility and, in exceptional circumstances, to other short term temporary municipal uses. It is intended that ExxonMobil and City will conduct joint fire fighting training activities on the property and that the City will make the site available to ExxonMobil for it to conduct its own fire fighting training activities. The contract provides for a 60-day inspection period with closing following 15 business days thereafter. ExxonMobil has provided the City a Phase I Environmental Site Assessment prepared earlier this year. The City is conducting additional site environmental testing which will be completed prior to execution of sale. The Board engaged in discussion about the homes nearby and if this land would be available for purchase as well. Interim City Manager Leiper explained that this land was looked at but is not available at this time. The Board also asked about the nearby pipeline and Chief Blake explained that the pipeline would present no problems with training and would not be a problem with the purchase of the property. Chief Blake explained that the next Phase after the land purchase is to hire an architect and begin drawing plans. He stated that private industry will be encouraged to give input and assist with these plans. Discuss a draft of the 2007-2008 FCPEMSD Budget and budget process. Interim City Manager Leiper explained that there will be an increase in revenue for the 2007-08 budget year and a fund balance carry over in the approximate sum of$202,701. He told the Board that the City is conservative in its methodology of budgeting and typically uses 102% of actual current revenue in setting budgets. Malcolm Swinney from Communications explained that the Radio Program will be in Phase 3 and EMS will be getting new radios and the Fire Department will receive mobiles/portables from the 2007/08 FCPEMSD budget. Mike Lester, Director of Health, explained that 10 ADE's will be purchased. The Board discussed the locations for these new purchases as well as training and maintenance. As a second part to this agenda item, Mr. Leiper explained the budget process to the Board. He presented them with a chart that outlined a proposed calendar of dates and actions as follows: Page 3 of 4 -May 30,2007 Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board PROPOSED PROPOSED DATE DAY ACTION Publish notices of the Public Hearing on the Proposed Budget(no later June 22 Friday than 10 days before Public Hearing) Public hearing on the Proposed Budget(no later than 60 days before July y 02 Monday October 1 st) (recommended no later than 75 days before October 1 st) Board adopts the 2007-08 Budget(no later than 60 days before October July 02 Monday 1 st) Board submits the 2007-08 Budget to City Council for approval (no July y 12 Thursday later than 10 days after Board adoption) Publish notices of the City Council Public Hearing on the Proposed July y 30 Monday Budget(no later than 10 days before Public Hearing) Council holds Public hearing on the Proposed FCPEMSD Budget (no y August 09 Thursday later than 45 days before October 1 st) g City Council approves FCPEMSD Budget(no later than 30 days before August 23 1 Thursday I October 1 st) The Board discussed the dates and activities presented and reached a consensus that the best date for them to meet on the Proposed Budget and conduct the Public Hearing would be July 2, 2007 at 4:00 p.m. in Council Chambers. A proposed agenda is: Minutes, Public Hearing, Adopt the Budget, Revenue and Expenditures, Adjourn Receive and discuss a report of FCPEMSD revenues and expenditures Interim City Manager Leiper reported that 63% of the budgeted revenue has been collected through the 1 St six months of budget year 2006-07. If this rate of collection continues, the collections for the 1 St year of the District will be over$1,000,000. Discussion was had about the salary and duties of the Lieutenant that was hired once the training center is complete. Chief Blake explained that his duties will remain the same except he will participate in the live fire training. He is already training staff using the La Porte training facility. Set date, time and place for the next meeting. Board Member McKay moved to have the next meeting on July 2, 2007 at 4:00 p.m. in the Baytown City Hall, Council Chamber. Board Member Wurzbach seconded the motion. The vote follows: Ayes: Board Members Watts, Adkins, McKay, and Wurzbach President Sain Nays: None The motion carried. Page 4 of 4 -May 30,2007 Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board ADJOURN Board Member Adkins moved to adjourn the meeting. Board Member Wurzbach seconded the motion. The vote follows: Ayes: Board Members Watts, Adkins, McKay, and Wurzbach President S ain Nays: None The motion carried There being no further business, the meeting adjourn at 4:28 p.m. Lorri cretary