2007 05 30 FCPEMSD Minutes MINUTES OF THE REGULAR MEETING OF THE BAYTOWN FIRE CONTROL,
PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT
May 30, 2007-3:45 p.m.
The regular meeting of the Board of the Baytown Fire Control, Prevention, and Emergency
Medical Services District (FCPEMSD)met on May 30, 2007 at 3:30 p.m., in the Council
Chamber of the City of Baytown with the following in attendance:
Maurice Watts Board Member
John Adkins Board Member
Earl A. Wurzbach Board Member
Frank F. McKay, III Board Member
Terry Sain President
Robert D. Leiper Interim City Manager
Kelvin Knauf Assistant City Manager
Ignacio Ramirez, Sr. City Attorney
Lorri Coody Secretary
Board Member Renteria and Smith were absent.
Call to Order
The meeting was opened by President Sain with a quorum present at 3:45 p.m.
MINUTES
Consider approval of the minutes for the meeting held on May 10, 2007.
Board Member Watts moved to approve the minutes as presented. Board Member Atkins
seconded the motion. The vote follows:
Ayes: Board Members Watts, Adkins, McKay, and Wurzbach
President Sain
Nays: None
The motion carried.
BUSINESS ITEMS
Discuss the acquisition of land for a new Emergency Services Training Field.
Fire Chief Blake addressed the Board and explained that a piece of property has been found for
the Emergency Training Field. The site is approximately 16 acres of land on the east side of
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Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board
Bayway Drive approximately 1/4 block south of Baker Road. The Under the Agreement,
ExxonMobil Corporation currently owns the land and has agreed to sell the land to the City for
$10.00. Under the agreement, ExxonMobil reserves its mineral rights, an unobstructed aerial
easement for security of its property as well as the right to repurchase the property for $10.00
should the City at a later date decide to sell the property. The agreement restricts the use of the
site to the operation of an emergency services training facility and, in exceptional circumstances,
to other short term temporary municipal uses. It is intended that ExxonMobil and City will
conduct joint fire fighting training activities on the property and that the City will make the site
available to ExxonMobil for it to conduct its own fire fighting training activities. The contract
provides for a 60-day inspection period with closing following 15 business days thereafter.
ExxonMobil has provided the City a Phase I Environmental Site Assessment prepared earlier this
year. The City is conducting additional site environmental testing which will be completed prior
to execution of sale.
The Board engaged in discussion about the homes nearby and if this land would be available for
purchase as well. Interim City Manager Leiper explained that this land was looked at but is not
available at this time. The Board also asked about the nearby pipeline and Chief Blake
explained that the pipeline would present no problems with training and would not be a problem
with the purchase of the property.
Chief Blake explained that the next Phase after the land purchase is to hire an architect and begin
drawing plans. He stated that private industry will be encouraged to give input and assist with
these plans.
Discuss a draft of the 2007-2008 FCPEMSD Budget and budget process.
Interim City Manager Leiper explained that there will be an increase in revenue for the 2007-08
budget year and a fund balance carry over in the approximate sum of$202,701. He told the
Board that the City is conservative in its methodology of budgeting and typically uses 102% of
actual current revenue in setting budgets.
Malcolm Swinney from Communications explained that the Radio Program will be in Phase 3
and EMS will be getting new radios and the Fire Department will receive mobiles/portables from
the 2007/08 FCPEMSD budget.
Mike Lester, Director of Health, explained that 10 ADE's will be purchased. The Board
discussed the locations for these new purchases as well as training and maintenance.
As a second part to this agenda item, Mr. Leiper explained the budget process to the Board. He
presented them with a chart that outlined a proposed calendar of dates and actions as follows:
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Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board
PROPOSED PROPOSED
DATE DAY ACTION
Publish notices of the Public Hearing on the Proposed Budget(no later
June 22 Friday than 10 days before Public Hearing)
Public hearing on the Proposed Budget(no later than 60 days before
July y 02 Monday October 1 st) (recommended no later than 75 days before October 1 st)
Board adopts the 2007-08 Budget(no later than 60 days before October
July 02 Monday 1 st)
Board submits the 2007-08 Budget to City Council for approval (no
July y 12 Thursday later than 10 days after Board adoption)
Publish notices of the City Council Public Hearing on the Proposed
July y 30 Monday Budget(no later than 10 days before Public Hearing)
Council holds Public hearing on the Proposed FCPEMSD Budget (no
y
August 09 Thursday later than 45 days before October 1 st)
g
City Council approves FCPEMSD Budget(no later than 30 days before
August 23 1 Thursday I October 1 st)
The Board discussed the dates and activities presented and reached a consensus that the best date
for them to meet on the Proposed Budget and conduct the Public Hearing would be July 2, 2007
at 4:00 p.m. in Council Chambers. A proposed agenda is: Minutes, Public Hearing, Adopt the
Budget, Revenue and Expenditures, Adjourn
Receive and discuss a report of FCPEMSD revenues and expenditures
Interim City Manager Leiper reported that 63% of the budgeted revenue has been collected
through the 1 St six months of budget year 2006-07. If this rate of collection continues, the
collections for the 1 St year of the District will be over$1,000,000.
Discussion was had about the salary and duties of the Lieutenant that was hired once the training
center is complete. Chief Blake explained that his duties will remain the same except he will
participate in the live fire training. He is already training staff using the La Porte training
facility.
Set date, time and place for the next meeting.
Board Member McKay moved to have the next meeting on July 2, 2007 at 4:00 p.m. in the
Baytown City Hall, Council Chamber. Board Member Wurzbach seconded the motion. The vote
follows:
Ayes: Board Members Watts, Adkins, McKay, and Wurzbach
President Sain
Nays: None
The motion carried.
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Minutes of the Fire Control,Prevention, and Emergency Medical Services District Board
ADJOURN
Board Member Adkins moved to adjourn the meeting. Board Member Wurzbach seconded the
motion. The vote follows:
Ayes: Board Members Watts, Adkins, McKay, and Wurzbach
President S ain
Nays: None
The motion carried
There being no further business, the meeting adjourn at 4:28 p.m.
Lorri cretary