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2023 06 20 FCPEMSD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT June 20, 2023 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Special Meeting on Tuesday, June 20, 2023, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: John Adkins President Barry L. Hawkins Vice President Rhonda Lopez Director Larry Hollaway Director Jamari Gilbert Director Jason Reynolds General Manager Carol Flynt Interim Assistant General Manager Kristin Holmes Assistant General Counsel Angela Jackson Secretary President John Adkins convened the June 20, 2023, FCPEMSD Board Special Meeting with a quorum present at 4:30 P.M., all members were present, with the exception of Director Jamari Gilbert who arrived at 4:32 P.M., and Director Preet Singh who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 18, 2023. A motion was made by Vice President Barry L. Hawkins, and seconded by Director Larry Hollaway to approve the meeting minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 18, 2023, as submitted. The vote was as follows: Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez, Director Larry Hollaway, Director Jamari Gilbert Nays: None Other: Director Preet Singh (Absent), Director Jamari Gilbert (Not Present for Vote) Approved FCPEMSD Board Special Meeting Minutes June 20, 2023 Page 2 of 3 2. BAYTOWN FIRE CONTROL, PREVENTION, AND EMS FY2023-24 PROPOSED BUDGET. a. Discuss the Baytown Fire Control, Prevention and Emergency Medical Services District Fiscal Year 2023-24 Proposed Budget. General Manager Jason Reynolds presented the Baytown Fire Control, Prevention and Emergency Medical Services District Fiscal Year 2023-24 Proposed Budget and stated that at the last meeting Staff provided the Board an overview of the asset management replacement plan, and reminded the Board that Personnel costs have been moved to the General Fund. Therefore, when it's broken down it relates to total Revenue of roughly $2.5 million, with $65,000 going towards supplies, $1.9 million going towards Capital Outlays, which includes items for an ambulance, hazmat truck, the high-water vehicle upgrade, and a pickup truck. Debt Services is $783,000, for a total expenditure of $2.751million, and noted that the $2.75 million is more than the Revenue that is proposed to bring in as it was prepared for and planned that way. So, it will be a $200,000 deficit to fund end balance, which will draw down the funding balance from $2.58 million to $2.38 million at the end of the year. The $2.38 million is planned to help pay for future equipment replacements in the coming years. Furthermore, General Manager Reynolds commended the Fire Chief John Stringer and his Staff for their efforts in creating an Asset Management Plan to address future vehicle replacements. b. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2023-24 Proposed Budget. At 4:33 P.M., President John Adkins opened the public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2023-24 Proposed Budget. President Adkins announced no one had signed up to speak on the hearing. At 4:34 P.M., President Adkins closed the public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2023-24 Proposed Budget. 3. REPORTS a. Receive the Fire Control, Prevention, & EMS District Financial and Investment Reports for the Quarter Ending December 31, 2022. Chief Financial Officer Teresa McKenzie presented the Baytown Fire Control, Prevention, and Emergency Medical Services District's First Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2022, and stated that the Sale Tax is holding strong and brought in $637,000. So far from October to December we have only spent $817,000, a good ending Fund Balance of $978,000. Revenues received is 27% over the budget, as well as the Expenditures thus far. Additionally, the book value for investments is $1.485 million, and we're brought in $10,770 in Investments Earnings, and solicited questions from the Board. FCPEMSD Board Special Meeting Minutes June 20,2023 Page 3 of 3 b. Present an update regarding the Baytown Fire Training Field. Assistant Fire Chief Ryan Tucker presented an update on the Baytown Fire Training Field and stated that year to date they have invoiced $65,000 and some funds were still waiting for payments. All Fire Props are operational and running with no leaks with the exception of two of the props which need some feeder gas lines replaced, but that replacement will be covered under warranty and work is scheduled to be completed in a few weeks. 4. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, July 11, 2023 at 4:30 P.M. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. 5. ADJOURN A motion was made by Vice President Barry L. Hawkins, and seconded by Director Larry Hollaway to adjourn the June 20, 2023, Baytown Fire Control, Prevention, and Emergency Medical Services District Special Meeting at 4:35 P.M. The vote was as follows: Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez, Director Larry Hollaway, Director Jamari Gilbert Nays: None Other: Director Preet Singh (Absent), Director Jamari Gilbert (Not Present for Vote) Approved