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2023 06 13 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 13, 2023 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 13, 2023, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Nicholas Rice David Start Lloyd J. Herrera Charles Eugene Murrell Carol Flynt Scott Lemond Shannon Bennett President Director Director Director Interim Assistant General Manager General Counsel Acting Secretary President Nicholas Rice convened the June 13, 2023, CCPD Board Regular Meeting with a quorum present at 4:31 P.M., all members were present with the exception of Vice President James Coker and Directors Loretta White and Jose Ortega, who were all absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Special Meeting held on May 16, 2023. A motion was made by Director Lloyd J. Herrera, and seconded by Director Charles Eugene Murrell to approve the minutes of the Baytown Crime Control and Prevention District Special Meeting held on May 16, 2023, as submitted. The vote -was as follows: Ayes: President Nicholas Rice, Director David Start, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Vice President James Coker (Absent), Director Loretta White (Absent), Director Jose Ortega (Absent) Approved 2. BAYTOWN CRIME CONTROL AND PREVENTION FY2023-24 PROPOSED BUDGET CCPD Board Regular Meeting Minutes June 13, 2023 Page 2 of 5 a. Discuss the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. Assistant Finance Director Gina Guillory presented the Baytown Crime Control and Prevention District's (CCPD) Fiscal Year 2023-24 Proposed Budget related to agenda Item 2.a. and stated that the budget is trending well and that the Revenues are anticipated at $2.5 million for this fund and that this is in line with what has been projected in the past, and that it continues to perform that way. 25% each quarter is approximately where we are and that we anticipate it coming in right at the amount budgeted as we want to spend what the tax payers has given us to carry out this budget. Most items that are listed in the 2023-24 proposed budget are not new this budget, with the exception of Personnel line item being moved to the General Fund budget. Efforts were made to move this item to the General Fund in order to secure those personnel positions so that they are not dependent upon the passage of re-election. Therefore, this allows more flexibility since this fund no longer covers personnel costs. Additionally, in moving the personnel charges out it allows us to focus more on the replacement of vehicles. Last fiscal year (2022-23) twenty- two vehicles were funded, and this fiscal year (2023-24) proposed budget we have the same amount funded; however, the cost has increased due to the cost increases across the board. In conclusion, Ms. Guillory stated that consideration of adoption of the proposed budget is scheduled for July I I"' and any changes or revisions will be made and presented at such meeting, and final adoption by Council is scheduled for July 13"'. Lastly, Ms. Guillory offered any questions from the Board in regard to the CCPD 2023-24 proposed budget. Director David Start asked for an explanation why last fiscal year Unforeseen/New Initiatives line item was almost a half a million and this proposed budget its listed at approximately $40,000. Ms. Guillory responded that staff prepares the budget as a balanced budget and that depending on how much Revenue is there, you subtract the expenditures, and anything left over from the projections from the Revenues goes to Unforeseen/New Initiatives. This amount is not a set number, it's used to balance the budget out. Therefore, last year based on the Revenues and the expenditures, this was the amount that was remaining and therefore listed as the Unforeseen/New Initiatives. Director Lloyd J. Herrera asked if Staff could elaborate on the Hostage Negotiation Team Equipment line item, in the amount of $11,800, that is listed under Minor Tools. Lieutenant Aaron Crowell approached the podium and responded that the Hostage Negotiation Team (HNT) has a variety of specialized equipment they use when they are involved in their activities, such as throw phones or other monitoring items, that they use to try and communicate with the individual(s) involved, and that they are looking to replace equipment such as this. Additionally, he clarified that this item was placed under Minor Tools as it's not a large Capital Outlay item. Furthermore, Director Herrera questioned the line items that are listed under Machinery and Equipment, which are listed under the Maintenance line item, and asked if this is for new systems or an enhancement/upgrade to an existing system. Lieutenant Crowell responded that the items listed under Maintenance are for both Flock Safety Camera Systems as well as Motorola Vigilant License Plant Recognition's (LPR) programs which are preexisting programs, and that these items have reoccurring yearly fees, and that this is a large bulk of this budget line item. However, on top of that there is a $40,000 amount for additional expenses in case they find CCPD Board Regular Meeting Minutes June 13, 2023 Page 3 of 5 potential upgrades, new equipment, other needs that they don't currently have in place, they can utilize the funds for these items. President Nicholas Rice questioned the difference between Motorola and Flock equipment as well as the locations and Lieutenant Crowell responded that Motorola is the vendor for the mobile trailers, and the Flock Cameras are the ones that are stationary poles throughout the City, mostly on major thoroughfares. Additionally, Director Charles Eugene Murrell asked about the Body Armor Vests and if we have enough for every officer, and Lieutenant Shawn Fischer approached the podium and responded that they have 175 Officers and that vests have to be replaced every five years. Therefore, each year they purchase thirty-five and that five are for new hires. President Nicholas Rice asked if we received the vehicles that we purchased last year and Lieutenant Fischer responded that they have not and that the vehicles that they just received were ordered two and a half years ago. Lastly, President Rice asked if we would need to include election costs in this budget and Ms. Guillory responded that they are good on elections and that before it comes to that point they will prepare as much as possible, as the cost for elections fluctuates based on different factors. Lastly, David Start asked if the cost for vehicles has been encumbered and Ms. Guillory confirmed. b. Conduct the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. At 4:44 P.M., President Nicholas Rice opened the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. President Rice announced no one had signed up to speak on the hearing. At 4:45 P.M., President Rice closed the first public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. C. Conduct the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. At 4:45 P.M., President Nicholas Rice opened the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. President Rice announced no one had signed up to speak on the hearing. At 4:45 P.M., President Rice closed the second public hearing regarding the Baytown Crime Control and Prevention District Fiscal Year 2023-24 Proposed Budget. 3. TRAINING a. Receive an overview of the Baytown Crime Control and Prevention District's roles and responsibilities. CCPD Board Regular Meeting Minutes June 13, 2023 Page 4 of 5 City Attorney Scott Lemond gave the Baytown Crime Control and Prevention District's Board Members a training regarding the Texas Open Meetings Act; the Texas Public Information Act; Records Retention; and an overview of the Baytown Crime Control and Prevention District's roles and responsibilities. 4. REPORTS a. Receive the Baytown Crime Control and Prevention District Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2022. Finance Controller Lianette Leon presented the Baytown Crime Control and Prevention District Quarterly Financial and Investment Reports for Quarter Ending December 31, 2022, and stated that the report that is being presented to them today has been improved so that they can see the Revenues, Expenditures, and Investments all in one glance. Ms. Leon provided a recap of the report and stated that Revenues are at $636,675 and that this represents 26% from the $2.4 million projected for the fiscal year 2022-23. Expenses are at $1,682,935 representing 53% of the projected amount for the 2022-23 fiscal year, which includes the purchase amount of Police Vehicles in the amount of $1.6 million. Investments balance is at $1,001,445 and Earnings are at $6,480, and offered any questions from the Board. 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, July 11, 2023, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Interim Assistant General Manager Carol Flynt reminded the Board Members of their next Baytown Crime Control and Prevention District meeting, which is scheduled for Tuesday, July 11, 2023, at 4:30 P.M. 6. ADJOURN With there being no further business to discuss, a motion was made by Director Lloyd J. Herrera and seconded by Director Charles Eugene Murrell to adjourn the June 13, 2023, Baytown Crime Control and Prevention District Board Regular Meeting at 4:58 P.M. The vote was as follows: Ayes: President Nicholas Rice, Director David Start, Director Lloyd J. Herrera, Director Charles Eugene Murrell Nays: None Other: Vice President James Coker (Absent), Director Loretta White (Absent), Director Jose Ortega (Absent) Approved CCPD Board Regular Meeting Minutes June 13, 2023 Page 5 of 5 Angela Jadson, Secretary City of Baytown