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_FY 04-05 COB Adopted Budget SgOZ 10£ jaqwa*das UIPU3 JD3A Iv3s ' J sa;)LuaS jo tuui2ojl junuuV Sif x�.L ` NiMO.LA`dg 30 A1I3 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2004-05 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL September 9, 2004 Gary Jackson City Manager Bob Leiper Deputy City Manager Donna Sams Director of Finance N N to N V1 N W W W W W W 2 Z z 333 ti 2 2 •� uXxi ov+�► '"RR � d� Z u` A. v K.W r4 � tT Y � �qZ` b ��.• W Z cgZ��� a oaezzzz op n m p r O p WN k4 @ KO H .SiO��a = Oa D `-� Y CiMTsn n Y 7 vd W I z W m fur w WO ow wo 0�+ Mt 5 ✓ 12{( p 2 F x zCd �` � .' �a o-• x w �O.S e _ �i Z •ti .ti NMOJAVH 9 .L�)I?LLSIQ £.L,�I2LLSIQ 2I9911UN 7L)Nl10D ?IYSNJW 7I:)NA0D AidHVYU AIVIVdS .LAiVDt'A S.L:)I?LLSIQ Z.LDI2LLSIQ ?LggWJLlj 7IDNA0D JXOdN�.L 027d ?IOd VN NOS2IUQNiV 'M Q'IdNO2I A:4'I:4HS .L.LODS b.LDl?I.LSIQ I .LDI?LLSIQ ?IJgWJLV 7IDN110D ?IaSWaW 7IDN110D _ Avuunlv uoQ iii VIN31uON sABDxaw 1I:49NIQAiRN AiIA'Id3 SIV131440 NAALOIAVU 10 A1I3 EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE IN PUBLIC SER VICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions Of our elected officials and to the needs ' of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best ' interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals ' of honor and integrity in our relationships with the public. ' We strive to maintain a progressive, enthusiastic, and creative approach to our work. This is our professional responsibility. We affirm the dignity and worth of every service ' rendered by city employees. BAYTOWN 1 EFFICIENT SER VICE TODA Y- ENTHUSIASM FOR TOMORROW ' CITY OF BAYTOWN ORGANIZATION CHART Citizens City Council M TIRZ#1 BAWA Redev.7uth771TI NIDD City Manager Legal City Clerk& Municipal Court Complaint Resolution a (CCAR) Fire Deputy City Assistant City Police Manager Manager Engineering Public ILWorks Fiscal Operations Human Resources 1EE Planning and Utilities Information Technology Library Development Services Services(ITS) Parks&Recreation Public Safety Public Health Complaint Communications &EMS jl Coordination Capital Projects Revised 10-1-04 Departments assigned to a specific Deputy or Assistant City Manager may vary depending on the experience and background of the BVAJ individual. v GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budg et Presentation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1,2003 President Facav6ve DinGor The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2003. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. vi i CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 TABLE OF CONTENTS Map of City of Baytown,Texas List of Elected Officials Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award vi Table of Contents Reader's Guide L Reader's Guide 1 Budget Calendar 5 Overview of the City of Baytown 6 LiFinancial Policies 10 Budget Glossary 12 Manager's Message Manager's Message-Adopted Budget 19 Technical Adjustments 31 Major Budget Issues Report � General Fund 35 cam_.► General Debt Service Fund 44 Hotel/Motel Fund 45 Storm Water Utility 46 Water and Sewer Fund 47 Sanitation Fund 49 Central Services �. 5 L, Garage Fund 0 Warehouse Operation 50 Schedule of Supplemental Proposals 51 LJ Funded Capital for Major Funds 54 Miscellaneous Information 59 Employee Compensation and Benefits 60 Water and Sewer Rates 64 Administrative Reorganization 66 Reallocation of Convention Center Bonds 69 Storm Water Utility Rate Study and Budget 71 Water and Sewer Master Plan/Capital Recovery Fees 73 New Street Maintenance Sales Tax 75 Baytown 2020/Comprehensive Plan Update 76 Li Unified Land Development Code/Zoning Update 77 Fire Department Reorganization/Restructuring 78 Cost Estimate of New Police Academy Operations 79 i EMS Position and Revenue Collections 81 Li Hazardous Materials and Homeland Security Grants 82 i CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 TABLE OF CONTENTS Page Overview of ITS Capital Requests 84 PC Technician/Specialist Changes to Support Web Page 86 Reorganization of Water Distribution and Utility Billing 87 General Obligation Bond Redemption 90 Waterline Rehabilitation Program 91 Landfill Remediation Update 92 Televising City Council Meetings 93 Comprehensive Plan Annual Report 2004-05 94 Unfunded Requests r Schedule of Unfunded Supplemental Proposals 105 Unfunded Capital for Major Funds 106 Budget Summaries Budget Summary Comparison-Comparison of 2004 Budget to 2005 Adopted 109 Budget Summary Comparison-Consolidated Summary of Fund Balances 110 Summary of All Fund Types-Comparative Schedule of Budgets for 2005 ill Summary of Governmental Fund Types-Comparative Schedule of Budgets for 2005 112 Governmental Fund Expenditure Detail for Fiscal Year 2005 113 General Fund-Budget Summary by Fund 117 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 118 General Debt Service Fund-Budget Summary by Fund 119 , Hotel/Motel Fund-Budget Summary by Fund 120 Summary of Proprietary Fund Types-Comparative Schedule of Budgets for 2005 121 Proprietary Fund Expenditure Detail for Fiscal Year 2005 122 Water and Sewer Fund-Budget Summary by Fund 125 Sanitation Fund-Budget Summary by Fund 126 Storm Water Utility Fund-Budget Summary by Fund 127 Garage Fund-Budget Summary by Fund 128 Warehouse Operations Fund-Budget Summary by Fund 129 General Fund - Organization Chart 131 Budget Summary by Fund(Revenues&Expenditures by Type) 132 Budget Summary by Fund(Revenues&Expenditures by Function) 133 General Fund Revenue Summary 135 Revenue Detail 136 Budget Summary by Department 138 J Budget Summary by Account 139 General Fund Program Summaries and Departmental Budgets General Administration 142 Fiscal Operations 144 Legal Services 146 Information Technology Services 149 Planning and Development Services 150 Human Resources 152 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 y TABLE OF CONTENTS Page City Clerk 155 City Facilities 159 '. General Overhead 160 Lj Police 162 Fire 166 t: Communications 170 Emergency Medical Services 172 Public Works Administration 174 Streets and Drainage 176 L Traffic Control 178 Engineering 180 Public Health 183 7 Parks and Recreation 186 Sterling Municipal Library 191 Transfers Out 194 General Debt Service Fund r Budget Summary by Fund 195 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 196 Assessed Valuations,Tax Levy and Collections-Last Ten Fiscal Years 197 General Long Term Debt Principal and Interest Requirements As of October 1,2004 198 General Long Term Debt Schedule of Fiscal Year 2004-05 Requirements 199 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2004-05 200 Hotel/Motel Fund Organization Chart 207 Budget Summary by Fund 209 Program Summary 210 Service Level Budget 211 Water and Sewer Fund Organization Chart 213 Budget Summary by Fund(Revenues&Expenditures by Type) 214 Budget Summary by Fund(Revenues&Expenditures by Function) 215 Operating Results 216 t Revenue Detail 217 Summary by Account 218 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 220 Water and Sewer General Overhead 223 Water Operations 224 Wastewater Operations 226 Utility Construction 228 Transfers Out 230 Waterworks and Sewer System Revenue Bonds-Summary of FY 2004-05 Debt Requirements 231 Li CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 TABLE OF CONTENTS Paize Waterworks and Sewer System Revenue Bonds-Long Term Debt Schedules 232 Sanitation Fund Organization Chart 237 Budget Summary by Fund 238 Operating Results 239 Solid Waste Program Summary 241 Solid Waste Service Level Budget 242 Storm Water Utility Fund Storm Water Utility Fund Organization Chart 245 Budget Summary by Fund 247 Storm Water Utility Program Summary 248 Storm Water Utility Service Level Budget 249 Central Services Garage Fund Organization Chart 251 Garage Fund Budget Summary by Fund 252 Garage Fund Operating Results 253 Garage Operations Program Summary 254 Garage Operations Service Level Budget 255 Warehouse Operations Fund Organization Chart 257 Warehouse Operations Fund Budget Summary by Fund 258 Warehouse Operations Operating Results 259 Warehouse Operations Program Summary 260 Warehouse Operations Service Level Budget 261 Ordinances Appropriation Ordinances 263 Tax Levy-Ordinance-General Fund 265 Texas Municipal Retirement System(TMRS)20 Years Retirement Ordinance 267 Water and Sewer Rate Change 268 Salary Schedules All Funds Summary of Full-time Positions b Department Y p 273 Schedule of Full-time Budgeted Positions 274 Endnotes for Personnel Changes 283 Grade Structure 2004-05 286 Salary Schedules 287 f" 1.7 CITY OF BAYTOWN J ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 TABLE OF CONTENTS Statistical Section Government-wide Expenses by Function 291 Government-wide Revenues 292 General Governmental Expenditures by Function-Last Ten Fiscal Years Table 1 293 General Governmental Revenues by Source-Last Ten Fiscal Years Table 2 293 General Governmental Tax Revenues by Source-Last Ten Fiscal Years Table 3 294 Assessed and Estimated Actual Value of Property-Last Ten Fiscal Years Table 4 294 Property Tax Levies and Collections-Last Ten Fiscal Years Table 5 295 Property Tax Rates-Direct and Overlapping Governments-Last Ten Fiscal Years Table 6 295 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years Table 7 296 Computation of Legal Debt Margin-September 30,2003 Table 8 296 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures-Last Ten Fiscal Years Table 9 297 Computation of Direct and Overlapping Debt-September 30,2003 Table 10 297 Revenue Bond Coverage: Water and Sewer Bonds-Last Ten Fiscal Years Table 11 298 Property Value and Construction-Last Ten Fiscal Years Table 12 298 Principal Taxpayers for The Year Ended September 30,2003 Table 13 299 Demographic Statistics-Last Ten Fiscal Years Table 14 299 Miscellaneous Statistical Information for The Year Ended September 30,2003 Table 15 300 71 Component Units Baytown Area Water Authority Board of Directors 303 77 Baytown Area Water Authority Organization Chart 304 u Baytown Area Water Authority-Manager's Message 305 Baytown Area Water Authority Major Budget Issues 307 Baytown Area Water Authority Budget Summary by Fund 309 Baytown Area Water Authority Operating Results 310 Baytown Area Water Authority Program Summary 311 Baytown Area Water Authority Service Level Budget 312 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 314 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 315 Baytown Area Water Authority Untreated Water Rates&Treated Water Rates 317 Baytown Area Water Authority-City of Houston's Notification of Increased Water Rates 318 Baytown Area Water Authority Ordinance 319 Crime Control and Prevention District Major Budget Issues 323 7 Crime Control and Prevention District Budget Summary by Fund 324 Lj CCPD Transitional Fund Budget Summary by Fund 325 CCPD Long-Term Liability Fund Budget Summary by Fund 325 pq Municipal Development District Members 329 1 i i 66£ pund Xq farummS ja2png juviD joV a.ud 86£ pund Xq AlwzuznS ja�?png pund(Ddgg)aaprunuoo guiuuuId xaua2.zaulg lUao-1 LW 86£ pund Xq fauununS ja2png I6Z pund juauza2uuuW Xauaazauig L6£ pund Xq fa u=S 1a2png 08Z pund mri2oicl joununs 96£ pund Xq famiumS ja2png £LZ pund.zajuQD suoilmodp Xaua.2i;Dwg 96£ pund Xq fauwwnS p2png OLZ pund(JB(jo)iuuiE)laolg juauudolanaQ)4xunultuoD V6£ pund Xq farummS ja2png 99Z Puna anuanaZl IutaadS lauigTg £6£ pund Xq fauununS p2png I j'Z pund(VZQIH)ua.V 2ui010UP-11 2YUG Alisualul VIH Z6£ pund Xq fau=nS ja2png OtZ pund aa.zod:IsvZ sailoaluN w auu.ia pazmu2jp Alunoo sLUE I6£ pund Xq fauwwnS 132png££Z pund(Jgg'IZ)luuiD}Iaolg jua wojojug mp-j luao-I 06£ pund Xq XinS ja2png I£Z pund 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pund Xq fauununS ja2png Luu'20.Id ja�4siQ luauzdolanaQ Iudiarunw S££ sanssl ja2png iofuW jailsiQ luauidolanaQ ludiomnW HE a2uss;DW s,.ia2uuujN-jai.4siQ luauzdolanaQ ludiatunW SJLNUIN03 L40 :IZgV,L SO-170OZ sgOQfis Q:IZdoQV S:IDIAHHS 40 WVHoOHd rlVnuNV NIMO.LAVO do A.LIa CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2004-05 TABLE OF CONTENTS Baytown Nature Center Fund 296 Budget Summary by Fund 400 Baytown Nature Center Special Projects Fund 296 Budget Summary by Fund 400 i Wetlands Education and Recreation Center Fund 298 Budget Summary by Fund 401 Wetlands Education and Recreation Center Fund 299-Special Projects-Budget Summary by Fund 402 Capital Replacement Fund(CRF)3 5 0 Budget Summary by Fund 403 Capital Replacement Fund(CRF)350-Capital Lease List 404 Capital Improvement Program Fund(CIPF) 351 Five Year Budget Projection 405 Bayland Island Operations Fund 540 Budget Summary by Fund 406 Bayland Island Construction Fund 541 Budget Summary by Fund 406 Bayland Island Debt Service Detail Debt Amortization Schedule 407 Medical Benefits Fund 560 Budget Summary by Fund 408 Workers Compensation Fund 561 Budget Summary by Fund 408 7�j f U LJ � NMOIAVU � � � � o ^ � � � i READER'S GUIDE TO THE 2004-05 ANNUAL PROGRAM OF SERVICES (OPER.ATING BUDGET) The Reader's Guide provides an overview of the City of FINANCIAL STRUCTURE Baytown's budget process and budget documents. Also The financial structure of the Budget is organized by funds. included in this section is a glossary of budget terms. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make The City of Baytown has prepared a budget designed to meet up the Governmental Fund type are General Fund, General the highest standards of performance in municipal budgeting. Debt Service Fund and Hotel/Motel Fund. The Proprietary The budget presentation format for division/department Fund types are made up of the Water and Sewer Fund, summaries has been designed to include program goals, Sanitation Fund, Storm Water Utility Fund and Central objectives and meaningful workload and productivity Services Fund (Garage and Warehousing). Each of the Li measures. Various financial summaries, statistical above mentioned funds operate separately and independently information and detailed revenue sources are provided to from one another; therefore, they are budgeted separately help define the City's goals, purposes and assumptions for and include separate financial statements. A fund is projections. The Budget Basis, the Major Budget generally defined as a fiscal and accounting entity,which has Documents, the Budget Process and Organization of the its own self-balancing set of accounts recording cash and Budget itself are described below. other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of BUDGET BASIS carrying on specific activities or attaining certain objectives Our Budget Process is based on a working capital approach in accordance with special regulation restrictions or and budgets are adopted on a basis consistent with generally limitations. accepted accounting principals. Working capital is defined J as the amount by which the total current assets exceed total MAJOR BUDGET DOCUMENTS current liabilities. It is used to balance the budget as long as The City of Baytown's budget process includes the it does not have a negative impact on that particular fund. production of three key documents. It is important to LLJ Annual appropriated budgets are adopted for the understand the timing and purpose of these documents in Governmental Funds (i.e., General Fund, General Debt order to fully understand the process itself. Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer Fund, Sanitation Fund, Storm 1. The Budget Manual-February/Early March Water Utility Fund and Central Services Funds). All annual Prior to budget development and training of appropriations lapse at fiscal year end. Project length departmental support staff, the Budget Manual is drafted financial plans are adopted for all capital project funds. and completed in early March. This document serves as a developmental guide and includes sections on annual ACCOUNTING BASIS budget highlights and specific development instructions, 77 The budget for the General, General Debt Service and as well as appendices with rate calculations, format Hotel/Motel Funds (Governmental) are prepared on the examples and supplemental forms. modified accrual basis of accounting. Under this basis of 77 accounting, revenues are recognized when they become both 2. Budget Priorities measurable and "available" to finance expenditures of the Through various strategic planning sessions held current .eriod Expenditures are recognized when the related throughout the year and individual communications to p p fund liability is incurred, except for (1) inventories of the City Manager, the City Council has provided input material and supplies which may be considered expenditures concerning the City functional areas and the preferred Li I either when purchased or when used; (2) prepaid insurance methods of addressing anticipated revenue shortfalls; and similar items which need not be reported; (3) operational expenditures related to voter approved accumulated unpaid vacation, sick pay and other employee referendums; rising health care costs; sewer benefit amounts which need not be recognized in the current capacity/compliance issues and water and sewer rate period and (4) principal and interest on long-term debts increases. which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic 3. The Proposed Budget-Late July resources measurement focus and use the accrual basis of Pursuant to City Charter, the Proposed Budget is accounting. Revenues are recognized when they are earned required to be submitted to the City Council in late July 77 and expenses are recognized when they are incurred. or "at least sixty(60) days prior to the beginning of each budget year". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget 1 Li READER'S GUIDE (Continued) requests versus projected revenues. The Proposed in the local and regional economy and discussions Budget is a product of policy as proposed by the with directly associated staff members. Although departmental budget requests and the review of the City beginning earlier, the budget revenue projection Manager and Assistant City Manager. occurs concurrently with departmental budget development and extends until the budget is adopted 4. The Adopted Budget-Late September based upon the receipt of any new information. The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the 3. Proposed Budget Development City Council's review in August and September. Any During the budget development at the division and J changes deemed necessary by City Council to funding departmental level, the Budget Office staff works with levels or revenue projections are reflected in the division/department managers to analyze requests, FRI Adopted Budget. Revisions may also be made to reflect provide advice and lend assistance. Budget requests any updates to budget information. are based upon a base level funding, and any additional funding is made in the form of THE BUDGET PROCESS supplemental program funding requests. The program The City of Baytown uses a hybrid zero-based/program- goals, objectives and measures are evaluated during oriented budgeting process. Each budgeting budget development to determine effectiveness of division/department is given a target or "base level" funding program activities and levels of appropriate funding. based upon the previous year's funding level. With a few 7, exceptions, no new fixed assets or new supplemental 4. Proposed Budget Analysis/Compilation program funding requests/positions may be included in base Once division and departmental budget requests are level funding. Any funding request that represents new completed, the Budget Office reviews and compiles a expenditures and programs, or that is in excess of base level preliminary draft of the Proposed Budget in the form ._ funding, must be submitted as a supplemental program of detail workbooks. These workbooks are then funding request. These supplemental requests may be either submitted to the Director of Finance, City Manager a new or enhancement to an existing program for resources, and Assistant City Manager, known as the Budget depending upon the budgeting division/department's funding Review Committee, for review and are referenced targets. during staff budget meetings. 1. Budget Training for Support Staff/Budget Guideline After each City department gives a summary budget Review presentation and answers questions from the Budget February is the time when existing budget guidelines, Review Committee during staff budget meetings, the procedures and forms are reviewed. Changes may be funding requests and target levels are reviewed and made to the budget process in order to make budget discussed. Given revenue projections and base level development more efficient and address format funding requirements, budget programs or requests from staff. supplemental program funding requests are proposed for funding. A total recommended funding level is More formal budget training is held in March and determined from both base level and supplemental April after compilation of the budget manual. program funding requests proposed. At this time the Departmental staff is convened for a review of any funding level is weighed against available resources. changes to the budgetary process. If changes to the A tax rate increase may or may not be recommended process are significant, division managers and depending upon program priorities and issues. department managers are informed via general Budget Office meetings and management discussions in late 5. City Council Budget Study March. During the training, the staff is informed of The Major Budget Issues Report is prepared by the budgeting concepts, the budget process and the City Manager for the Proposed Budget, which budget template, as well as given a quick introduction highlights and summarizes funding requirements, to the City's budget forms. maj or changes in programs and alternatives for 2. Revenue Projection funding. The Major Budget Issues Report is then The budget revenue projection for the new fiscal year reviewed and discussed by the Council during the begins mid-year of the current fiscal year. The work sessions. Finance Director makes this projection with the help 6. Public Hearin Bud et A of department directors and division managers. g g Adoption Projections are based upon consultations with state A public hearing on the budget and tax rate is held in and local agencies, trend analysis, anticipated changes late August to early September prior to final budget 2 7•1� i iJ" ,Free;. READER'S GUIDE (Continued) consideration. At the public hearing, the citizens or Major Division Goals - Goals describe the purpose or any other individual may make formal comment either benefit the division/department plans to provide to the for or against the Proposed Budget. The public also community and/or organizations its serves. Goals identify has the opportunity to attend City Council budget the end result the division/department desires to achieve work sessions occurring from August through with its activities. Goals are often ongoing and may not be Li September. achieved in one year. Budget adoption occurs in mid-September after the Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals.The should have City Council deliberations and the public hearing. p p g g Y The City Council may take action to modify the a specific time frame or measurable achievement. Proposed Budget per its discretion. The City Council Objectives should be able to be reached or completed also adopts a tax rate to support adopted funding within the current fiscal year. Objective statements are not levels. Pursuant to City Charter, the Proposed Budget required for every activity performed, but should focus on as submitted by the City Manager becomes the the major steps necessary for achieving established goals. Adopted Budget if no action is taken by September ; See Article V, Section 46 contained in the City Workload Measures - Workload measures reflect major 27th. ( activities of the division/department. The indicate the Charter.) p y amount of work, which has been done in the past and 7. Compilation of Adopted Budget/Budget projected workload levels for the current and next year. ' Maintenance Workload measures should be able to be tracked with a An Adopted Budget is compiled and published during reasonable amount of time and effort. the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as available for public inspection in late September. Ledger amounts are prepared for the new fiscal year compared from year to year. prior to October 1. �' OTHER FUNDS Budget Maintenance is a year-round activity of The Baytown Area Water Authority (BAWA), Crime division/department directors and the Budget Office. Control and Prevention District (CCPD), Municipal In addition to spending controls such as appropriation Development District (MDD) and Tax Increment level "lock-out" and position control review, any Reinvestment Zone (TIRZ) included in the Component Unit unbudgeted expenses in the capital appropriation unit section are presented for the overall comparability and are require authorization via a budget transfer. Other not subject to annual appropriation. Other miscellaneous spending control mechanisms include monthly review funds are included in the budget to reflect the overall City's of expenditures by the Budget Office. operations. Quarterly budget analysis reports are prepared to BAWA operates under a Board of Directors, which is present budget versus actual expenditure variances. appointed by the City of Baytown. The City of Baytown These reports are reviewed by the staff and the City exercises oversight authority over the operations of BAWA; Council to identify and communicate any major as a result, BAWA is reported as a component unit of the expenditure variances. If necessary, a budget City. amendment ordinance is adopted based upon the third quarter budget analysis report. The CCPD sales tax ended on December 31, 2003. The last sales tax payment was received in February 2004 for the DEPARTMENT/DIVISION PROGRAM SUMMARIES December 2003 sales activity. Each division within a department is described by narrative information displayed on pages facing resource and The MDD was created to levy and account for the collection expenditure information in order to give the City Council a of a sales and use tax at the rate of one-half of one percent well-rounded presentation of each division. Program for the purpose of financing economic development projects summaries include the following information. that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the Program Description - This section outlines the function portion of the City that is in Harris County and excludes the and responsibilities performed by the division. It is portion that is in Chambers County. The City Council provided to enable the reader to understand the program appoints all members of the governing board of MDD and elements included in each particular division budget. approves any debt issued by MDD. 3 READER'S GUIDE F9i (Continued) The TIRZ was created to provide public improvements to Odd Trust and Agency, Police Academy, Local Law support commercial development/redevelopment and some Enforcement Block Grant, Harris County Organized Crime residential development in the designated area. The and Narcotics Task Force, High Intensive Drug Trafficking designated area consists of property located within the Area, Library Special Revenue, Community Development Baytown city limits in the general vicinity of the intersection Block Grant, Emergency Operations Center, JTPA Summer of Interstate 10 and Garth Road. This area includes the San Program, Emergency Management, Fire Act Grant, Baytown - Jacinto Mall, surrounding vacant property and the proposed Nature Center, Wetlands Education and Recreation Center, Eastpoint subdivision, totaling 350 acres of land lying in the Capital Replacement, Capital Improvement Program, G.C. Davis and the T. Patching Survey. The creation of the Bayland Island Operations and Risk Management Funds. TIRZ established a base year value for the designated property. Any incremental increase in property value is dedicated to reimburse the developers for the cost of the public improvements. The Board of Directors for the Zone -' consists of nine members of whom the City appoints six, and three members include representatives from Harris County, '1 Goose Creek Consolidated Independent School District and Lee College respectively. The Miscellaneous Section consists of funds designated for a single purpose. A grant or contractual arrangement authorized their approval; therefore, these budgets are submitted as a matter of information. Included are the funds for Municipal Court Special Revenue, Parks and Recreation Escrow Special Revenue, Hazmat/Homeland Security Special Revenue, Street Maintenance Tax, Police Forfeitures,Family/Youth Programs, 71 ��/ 4 t i CITY OF BAYTOWN 2004-05 BUDGET PROCESS BUDGET CALENDAR DATE DAY ACTION April 13 Tuesday Budget Kickoff Meeting April 13-15 Tues.-Thurs. Computer training on Budget Prep System April 16 Friday Strategic Plan Update May 14 Friday Deadline to turn in Departmental Budgets May 14-21 Mon.-Fri. Prepare various supporting budget schedules and complete revenue projections May 17 Monday Distribute Departmental Budgets to City Management May 21,25-26 Fri.,Tues-Wed. Budget work sessions with City Management May 27 Thursday Budget Orientation for Elected City Council May 27 Thursday Council Receives 2005 Budget Survey May 28-June 11 Fri.-Fri. Record budget changes and send to departments June 10 Thursday City Council Budget Survey due June 14-18 Mon.-Fri. City Management review of revised Budgets from departments. Begin compilation. June 18 Friday Final Changes to Budget Office June 18-July 9 Thurs.- Fri. Compile Proposed Budget for City Council i July 17 Saturday Final Administrative Budget Review July 22 Thursday Work Session to review Capital Improvement Program(CIP)Budget July 23 Friday Deadline to send budget to printer July 25 Sunday HCAD Certified Appraisal Report due to City July 30 Friday Council Meeting to Submit Proposed Budget to City Council&Schedule Public Hearings,TBA July 29-July 30 Thurs. - Fri. Prepare additional schedules as needed for City Council work session a August 2-4 Mon.-Wed. City Council Budget Work Sessions August 5-13 Thurs. - Fri. Record budget changes initiated by City Council and send to departments August 12 Thursday Certification of anticipated collection rate by tax collector August 13 Friday Publish notices of the Public Hearing on the Proposed Budget August 26 Thursday Submit to City Council the calculation of effective and rollback tax rates(1) August 26 Thursday Meeting of City Council to discuss tax rate. (If proposed tax rate is exceeds the rollback rate or 103%of the effective tax rate,then vote to place a proposal to adopt the rate at future meeting. If motion passes,schedule a public hearing.) August 26 Thursday Schedule and announce meeting to adopt tax rate 3-14 days from this date(If proposed tax rate exceeds the rollback rate or 103%of the effective tax rate,hold Public Hearing on Tax Rate) August 26 Thursday Public hearing on the Proposed Budget August 27 Friday Publication of effective and rollback tax rates; schedules and fund balances;submission to City Council August 27 Friday If proposed tax rate exceeds the rollback rate or 103%of the effective tax rate,publish"Notice of Public Hearing on Tax Increase"(1 st quarter-page notice)at least seven days before Public Hearing Aug. 27-Sept.9 Fri. -Thurs. Finalize budget schedules September 9 Thursday City Council adopts the 2004-05 Budget,tax rate and rate adjustments ordinance Sept. 10-Sept. 24 Fri. -Fri. Finalize budget document schedules for publishing Sept. 14& 16 Tues.&Thurs. Publish notices of the Adopted Budget October 1 Friday Adopted Budget implemented November 3 Wednesday Budget document printed November 12 Friday Present published copy of budget document to City Council,City Clerk and County Clerk (1) Based upon date of receipt of HCAD certified roll. i 5 i' OVERVIEW OF THE CITY OF BAYTOWN t � GENERAL INFORMATION The City of Baytown is the third largest city in the Houston the Baytown Municipal Development District (MDD) and t J Metropolitan Area. Located east of Houston, Baytown is the collection of a '/2 cent sales and use tax for the purpose only 20 miles from downtown Houston, within 35 minutes of financing economic development projects that provide of Houston Hobby Airport and within 55 minutes of economic benefit and diversify the economic base of the Houston Intercontinental Airport. Houston is readily community. The MDD will fund additional economic and { accessible via Interstate 10, a major thoroughfare running public improvements in the amount of$27 million dollars through the north side of Baytown. The City encompasses over the next 10 years. Phase one projects, which are an area of 34 square miles with an estimated population of planned for the first five years, include the areas of 69,676 for 2004. economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities The City was incorporated January 24, 1948 as a Home improvements; and parks improvements. Projects planned , Rule City operating under the Council-Manager form of for the fourth year total approximately$3 million. ' government. The City Council is composed of the Mayor . On February 2, 2002 the citizens voted to dissolve the and six City Council members. All six of the Council Crime Control and Prevention District(CCPD) '/2 cent sales members are required to reside within defined districts from tax effective since 1998. Transitional fundin provided which they are elected. The Mayor is elected at large. All g was in the CCPD plan to assist with the phase out of the tax. City Council positions and the Mayor are elected for two- CCPD legislation provided that in the event a renewal year staggered terms. election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar Article III, Section 32 of the City Charter requires that the year in which the sales tax renewal election was held to Council appoint a City Manager to act as the chief retire the debt. The City Council established December 31, administrative and executive officer of the City. It is the --� 2003 as the final date for collecting the CCPD sales tax for responsibility of the City Manager to appoint and remove retiring long-term CCPD liabilities. department heads and conduct the general affairs of the City in accordance with the policies of the Council. • The voters approved a charter amendment on May 4, 2002,increasing minimum staffing for the fire department. Summary of Local Economy • The voters approved a street maintenance sales tax in the amount of '/4 of 1% on May 15, 2004. The funds The City of Baytown has experienced a slow down in generated by the sales tax will be limited to the maintenance building permit activity after several years of growth. In the of existing residential streets as of May 15, 2004. Three past four calendar years (2000—2003), over$119 million in types of maintenance are planned: concrete street repair, new commercial and over $148 million in new residential asphalt milling/overlay and crack sealing. The work in all building activity has occurred. This residential trend is three areas will be contracted out to construction companies. continuing with $18 million of the new construction occurring in the first five months of calendar year 2004. • With the support of the community, numerous amenities continue to be developed including 1 Commercial renovation and expansion are also strong with p g ( ) the Goose $31 million in activity in the past 36 months. Creek Greenbelt Project,which creates a linear park through the heart of the community;(2)The Baytown Nature Center, City and Community Initiatives a 400 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was The community is proud of its industrial heritage and the destroyed by subsidence and Hurricane Alicia. The Nature many opportunities a strong industrial base provides. City Center is on the National Bird Watching Trail and is host to officials, citizen groups, business and industry have a over 275 different species of birds along with numerous similar vision; to make this community a better place to live, varieties of flora and fauna and (3) The Eddie V. Gray work and raise our children. Some of those efforts include: Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to • On May 5,2001, in the general election,the citizens of provide an opportunity for young and old to learn more the City of Baytown approved six bond propositions that about fisheries, wildlife,ecology,etc. include$20 million in street improvement and rehabilitation • The Neighborhood Protection Division has been projects, $3.2 million in drainage improvements and $2.2 reorganized and expanded to provide improved response to p p p p million in fire fighting facilities and equipment. appearance issues. The serve as the focal point for ` Y • On May 5,2001, in the general election, the citizens of numerous community clean up activities. the City of Baytown also voted to authorize the creation of . Qualityof life continues to be a focus for City ty 6 departments. Pro j ects such as the new walking trail, o Chevron Conservation Award renovated parking facilities and a new Sprayground at of efforts to make Baytown Roseland Park are examples a o 2002 Gulf of Mexico Program Award better place to call home. o Texas Environmental Excellence Award • The civil plan review and building permit application o 2003 Keep Texas Beautiful Award process has been improved so that the turnaround period once again meets our target of 20 days for commercial The City of Baytown and its citizens share a vision of what plans,improving our service to citizens and developers. this community can be. The decision was made several • Phase I of the expansion of the Baytown Area Water years ago to improve our quality of life and the information Authority (BAWA) plant is complete. Phase II is on hold above is an example of the commitment that has been made. pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining Major Industries'Effect on the City's Economy to disinfection programs (Ozone). The study should be available for review in 2004. The effect of the new rules The City has created, within its extraterritorial jurisdiction, regarding the BAWA Plant and recommendations for three Industrial Districts. The City has annexed a portion of g g implementation will follow the review. Phase III is each industry located within the Industrial Districts and has currently underway. This includes the replacement of entered into contracts with each such industry. The equipment that has reached its useful life; pumping contracts specify payments to be made to the City in lieu of improvement to achieve a firm capacity of 26 MGD; and ad valorem taxes and, thereby, protect the industries from safety improvements. Phase III began in the summer of further annexation by the City during the seven-year terms 2002 and is scheduled to be completed in 2004. These of the contracts. The series of contract renewals began in expansions are required due to growth in and around 2003 with an effective date of tax year 2002. Baytown. The existing contracts that have not come up for renewal • The City has established Tax Increment Reinvestment compute the payments as follows: Each Industrial District Zone (TIRZ) in the Garth Road/San Jacinto Mall area. payment is based upon forty to fifty percent (40%-50%) of Two 300-home subdivisions are under construction and the fair market value of the industry within the City limits plans include improving the mall and re-establishing it as a and extraterritorial jurisdiction of the City, as determined by the Industrial A raisal Review Board, times the current tax LJ1 regional retail amenity. The mall plan includes public pp attractions such as public plazas, fountains and landscaping. rate minus the amount paid by the industry to the City as Areas within the zone adjacent to the mall will be taxes on that portion of the industry within the City limits. developed with commercial retail and additional residential ! areas. Two nationally recognized restaurants have The new contract payments are calculated as follows: Each developed mall pad sites. Industrial District payment is based upon fifty to sixty percent (50%-60%) of the fair market value of the industry • The Grand Parkway is a 170-mile outer loop planned within the City limits and extraterritorial jurisdiction of the to serve the regional mobility needs of Houston and seven City, as determined by the Industrial Appraisal Review surrounding counties. It is being developed through a Board, times the current tax rate minus the amount paid by partnership with the Texas Department of Transportation, the industry to the City as taxes on that portion of the private landowners, local governments and public interest industry within the City limits. The contract has a base year groups. The Grand Parkway (SH 99)has been divided into of 2002 or the latest certified value whichever is greater. nine segments (A-I2), each of which is a complete and Any future value increases over that base year value are independently justifiable project. Segment I-2, from SH excluded from the payment calculation. In addition, any 146 to IH 10 near Baytown will be the second leg of SH 99 value decreases are not considered in the payment constructed. The project was begun in 1991. A DEIS, calculation. i schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. Currently, the Grand The City's strong industrial tax base provides the foundation Parkway Association is coordinating the 404 permit with the for stable economic conditions necessary for maintaining a Corps of Engineers, and working with a title company to healthy, vibrant economy. The cornerstones of Baytown's finalize R.O.W. donations. TxDOT is designing SH 99 industrial development are three world-recognized entities from Spur 55 at FM 1405 east and north to IH 10. consisting of ExxonMobil,Bayer and Chevron Phillips. • The City has initiated numerous ordinances (Smoking, al complex consists � Sign/Billboards, Sexually Oriented Business, Landscaping, The ExxonMobil petroleum/petrochemical p of a diversified Gated Communities, etc.) that improve the livability and fied array of facilities including a refinery, two chemical plants and two research/technology centers with a visual appearance of the community. total value in excess of$2 billion. The complex provides • Baytown has been recognized by several organizations work for approximately 3,900 employees and over 1,600 and agencies by being the recipient of the following: average daily contractors. Highlights include: 7 7 1 to provide strategic raw materials and energy for Bayer's • ExxonMobil announced plans to expand its consumption. Today, Baytown is the largest of Bayer's U.S. cogeneration facilities at the Baytown,Texas manufacturing chemicals operations, home to three active business groups complex. This expansion will increase the energy efficiency -- Bayer Polymers, Bayer Chemicals and Bayer Corporate at the Complex's refinery and two chemical plants, and will and Business Services. Bayer Technology Services help decrease the region's emissions of greenhouse gases, occupies a newly constructed headquarters at Baytown to equivalent to removing 30,000 cars from the regions roads. serve the Bayer businesses in the Americas. A new gulf The project, located on the Baytown Olefins Plant site, coast distribution center opened mid 2003 to consolidate utilizes the most efficient technology available today, Bayer's growing shipments. producing both steam and electricity from clean-burning natural gas at an efficiency rate of about twice traditional Chevron Phillips Chemical Company LLC (CPChem), with power generation. This one generator is large enough to its affiliates, is one of the world's top producers of olefins supply the average energy needs of at least 100,000 people and polyolefins and a leading supplier of aromatics, alpha in the United States. The new facilities also contribute to olefins, styrenics, specialty chemicals, piping and the region's overall efforts to reduce NOx(Nitrogen Oxide) proprietary plastics. The company has total assets of emissions to help meet the Federal Clear Air standards. approximately $6 billion and is owned equally by Construction on the Baytown unit begins in mid-summer ChevronTexaco Corporation and ConocoPhillips. Located 2003, with a peak construction workforce of 200 in early in Baytown, Texas, CPChem's Cedar Bayou Chemical Plant 2004. The facilities are expected to be operational in late is the largest of CPChem's domestic manufacturing facilities 2004. with approximately 600 employees and approximately 450 • Beginning in 2001 ExxonMobil began installing new contract employees. The Cedar Bayou Plant is an integrated g g g g olefins chemical complex that (1) manufactures ethylene equipment necessary to comply with new emissions and propylene from light hydrocarbons, natural gas liquids standards as described in the Houston State Implementation and refinery feedstocks; and (2) upgrades its ethylene for Ozone; NOx SIP. This process will continue in the pg Y product into alpha olefins and polyethylene resins. The complex for the next four years. Cedar Bayou Plant consists of approximately 1,200 acres Y • ExxonMobil's primary investment focus has been on with 650 of those developed to date. both reducing emissions at the Baytown manufacturing complex and producing fuels and chemical products which The "Houston Business Journal" in its February 3, 2000, are cleaner burning and more environmentally friendly. issue, listed Cedar Crossing Business Park located in the -- ExxonMobil has invested hundreds of millions of dollars in extraterritorial jurisdiction of Baytown- Chambers County, new technologies, new operating systems, processes and as the largest industrial park in the Houston area. USX units in the past 30+ years in a continuing commitment to Realty Development is developing the park. The Texas reduce emissions. Since the early 70's when emission Department of Economic Development has identified Cedar measurement began, the Baytown Complex has reduced air Crossing as the prime industrial site in the Texas Gulf Coast ,l emissions by more than 90%. Products produced at the region. As a planned industrial park, its primary uses are Complex also much improved. Last November 2003, the industrial, manufacturing warehousing and distribution. Low Sulphur Mogas Unit came on line in the refinery. Amenities include water, rail and highway transportation, Completion of this unit enables motor gasoline produced by on-site feedstock pipeline and abundant surface water for the Baytown refinery to reduce sulphur content by 90%, process operations. Companies such as Jindal Steel from thereby reducing sulphur emissions from cars and trucks by India and Samson Controls of Germany as well as numerous 90%, to meet the new federal standard for motor gasoline, others occupy the site. which became effective January 1,2004. A recent addition to the industrial park includes a 750,000 ` Another industrial corporate citizens' presence in Baytown, square foot Home Depot regional distribution warehouse the Bayer Baytown Industrial Park, is distinguished by with 300 new jobs. The possibility exists for an expansion steady expansion. Strategically positioned along Cedar to more than double the size and employment at this facility. Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35 percent is developed and employs One of the largest Super Wal-Mart stores in Texas opened approximately 2,000 people, including permanent in July 2001 at Garth and Lynchburg-Cedar Bayou Road contractors. Since 1971, when the first polyurethane unit with one-quarter of a million square feet in sales area. In started up, the site has grown more than ten-fold. Over the addition, in February 2004, Wal-Mart announced its last five years, Bayer Corporation has invested over $1.3 intention to build and operate a massive distribution center billion, by far the single largest capital investment within in the Cedar Crossing Business Park. The company will Bayer worldwide. Guest facilities (Borden, Calpine begin construction of a 2 million square-foot distribution Construction Finance Corporation (Baytown Energy center this summer on a 296-acre site and should be Center), First Chemical, El Dorado Nitrogen, and Texas operational by summer 2005. When completed, it will Brine) have been invited to join Bayer's industrial park site employ between 300 and 400 people. 8 i City Outlook Baytown completed and City Council adopted the Baytown opportunities and challenges facing the City, identifies 2020 Comprehensive Plan in November 2000. This plan important policies and strategies, and sets priorities for an Li served as a guide for policy decisions relating to the aggressive implementation program that emphasis specific physical growth and economic development of the actions and practical results. An annual report of the community over the next 20 years. In addition to providing Comprehensive Plan is prepared and included in this budget LJ a community vision and goals and objectives to work document under the Major Budget Issues tab. The update of towards and through the Year 2020,the plan evaluates the the five-year plan is planned in 2005 U r 9 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT J 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered.(Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager.Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least(60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year."(Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven(7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof."(Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non-Recurring Resources. The City Of Baytown will use non-recurring resources to fund non-recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting.Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported b the user. For each supported activity, the City shall establish the level of support necessary. The fees pp Y pp tY� tY pp rY shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 10 i CITY OF BAYTOWN FINANCIAL POLICIES i BUDGET ADMINISTRATION AND DEVELOPMENT 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100%of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty-seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council."(Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices,departments and agencies, and for the use of interested persons and civic organizations. (Section 47) 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency."(Section 68) 405.4 Authority to Transfer Appropriations Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another."(Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget.In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk,published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance.The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balance will provide for seventy(70)to eighty(80)days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred- twenty(120)days. L 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The .�s underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, 7-1 to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of$2.50 per$100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) i CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY ` The Annual Budget contains specialized and technical terminology that is p unique to public finance and budgeting. To assist the q reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and _ improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of J' tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. - Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings,streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal U CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually ;. necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating ;I body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Ba town's City Charter requires City Council approval through the adoption of a supplemental appropriation ' ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter-fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, Y and administration of the budget. Budget Document. The instrument used by the budget-making authority to present a comprehensive financial program to the City Council. Budget Message. Theopening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative f�. body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund(CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project,the amount and the method of financing. I Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management The management of cash necessary to a for government services while investing temporary cash g g rY pay g g p rY excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash Li balances. Central Services- Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost. (1)The amount of money or other consideration exchanged for property or services. (2)Expense. Cost Accounting. That method of accounting,which provides for assembling and recording of all the elements of cost incurred g g� p g g to accomplish a purpose,to carry on an activity or operations,or to complete a unit of work or a specific job. y Crime Control and Prevention District Fund. This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a '/2 percent sales tax on retail items for an initial five-year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five-year period another election must be held to affirm or repeal the additional sales tax. 13 7 CITY OF BAYTOWN, TEXAS Fri ANNUAL PROGRAM OF SERVICES - Budget Glossary(continued) Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds,the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non-payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Enterprise Fund. A fund established to account for operations(a)that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance,public policy,management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed(executory)contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred(whether paid immediately or unpaid)for operation,maintenance,interest and other charges. Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings,machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable tv). Fund. An accounting entity that has a set of self-balancingaccounts and records all financial transactions for specific activities p or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. General Fund. The fund used to account for all financial resourc es except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets,buildings, and improvements. The 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity,or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in L one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds)are accounted for in the Governmental Funds. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for I nearly 500 jurisdictions(taxing units) in America's third most populous county,Harris County. s HoteUMotel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) HoteUMotel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven(7%)percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent(1)revenues or(2)the excess of revenue over expenses. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example,the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes,special assessments,or service charges imposed by a government. Long-Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources,which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten(10%)percent imposed on the gross receipt of a Licensee for the sale,preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long-term debt which are generally recognized when due. Municipal Development District(MDD). On May 5,2001,in the general election,the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the t rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example,personal services,supplies,maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget(or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. k Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures,such as the imposition of taxes,special assessments and service charges,universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government,which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or 16 i CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. LLJ Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. 7 While activity measures indicate "how much" activity the division/department is performing, productivity measures identify"how well"the division/department is performing. Property Tax. Taxes levied on both real and personal roe according to theproperty's valuation and the tax rate. Pr`tJ' p property g Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore,not available for general appropriation. 17 f Residual Equity Transfers. Non-recurring or non-routine transfers of equity between funds. V Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. 7 Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self insured retention fund for health services for all City LJ employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general"sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. 7 Storm Water Utility Fund. The Clean Water Act(CWA)was enacted in 1972 to protect surface waters, such as lakes,rivers, and coastal areas. National Pollutant Discharge Elimination System (NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that u affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed fm and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility j feasibility study. Future funding is proposed from developing storm wa ter utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee 17 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) in Chapter 402 of the Local Government Code. Cities will be required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone(TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment,commerce and economic development in the City. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to RPM all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments,state and local,having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined,but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. ; Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality(TCEQ). The environmental agency for the State of Texas. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system,and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. FM 18 e®rACity of Baytown BAYTO" N October 1, 2004 ' Honorable Mayor and Members of City Council City of Baytown, Texas The Adopted 2004-05 Budget is hereby submitted pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. A copy of this document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public may review it during normal hours of operation. This adopted budget does not include an increase in the property tax rate. Rate increases in the Water and Sewer Fund, as outlined in the 2003 rate study and presented in budget work sessions ' last year, are required to meet the revenue needs of additional debt for critical improvements in the wastewater collection and treatment facilities to address regulatory compliance, capacity and existing customer needs. The storm water fee precipitated by the unfunded mandate of Federal ' and State regulations has been updated based on a study presented during the budget process. . No increase is included for Solid Waste rates. Additional details on these issues are included in this letter as well as the adopted budget document. ' The process for development of the budget was initiated soon after the beginning of the calendar year when staff began preparation of the budget manual, templates and personnel information. The budget was developed in light of economic conditions and fiscal resources, while looking forward to the future needs and priorities and being consistent with the Baytown 2020 Comprehensive Plan. In late May/early June, the CityCouncil members individually completed a 2004-05 Budget Survey. The Council agreed that the top priorities established in the current budget should continue, which are: ' • Public Safety and Health • Personnel: Employee Compensation and Benefits • Infrastructure & Capital Project/Bond Program Implementation ' • Economic Development In preparing the budget, staff continued to utilize key principles that are important to the City's ' long-standing commitment to having a sound budgetary and financial program. It is critical to not only develop a solid budget and action plan for the 2004-05 fiscal year, but to plan ahead with a goal of long-term fiscal solvency. Recurring expenses that are generated each year will have a compounded effect without the benefit of corresponding increases in recurring revenues. Use of one-time revenues to fund recurring expenses has been discouraged. 240IMarket Street P.O. Box 424 Baytown,Texas 77522-0424 (281)422-8281 Fax (281)420-6586 baytown@bly9town.org The City organization has become accustomed to fiscal contingency planning in recent years. It is important to remember the reasons for fiscal contingency planning in the General Fund. Contingency planning has been employed as follows: • During the 1 St quarter of FY 2001-02 to proactively address the potential slowdown of the economy in the aftermath of the September 11 events. • In February, 2002 to begin developing options to address the long-term financial implications of the non-renewal of the Crime Control Prevention District (CCPD) tax. • Due to the recurring expense of adding additional firefighters in order to be in compliance with the City Charter amendment, which was approved by the voters on May 4, 2002 for four person staffing. • Much lower than projected and budgeted sales tax revenues for the last two (2) months of FY 2001-02 and the first four(4) months of FY 2002-03. The General Fund is the main operating fund of the City. Despite residential growth over the _1 past four years and cost increases to the City in many operational and capital costs areas, the adopted current (FY 03-04) General Fund budget reflects a 0.4% decrease from the previous (FY 02-03) budget. This was accomplished through elimination and deferral of expenses, including a net decrease of nine (9) vacant positions. In addition to the aforementioned increase in various costs that were experienced in the previous year, various cost increases will affect the FY 04-05 budget, including: • Increased cost of the price of energy related expenses, such as automotive fuel, electricity and natural gas. • Increased cost of the price steel. • Increased cost of health and dental coverage for employees, families and retirees; • Increased cost of general liability insurance coverage. • Increased cost of workers compensation insurance. • Increased cost of City's contribution for employee retirement (TMRS). • Examples of increases in"calls for service" and "workloads" in the past four years. } • Increased workload on the Finance Department as a result of GASB 34 requirements and increased volume of activity in the Utility Billing area as a result of the increased development. • Impact of rainfall on street and drainage, wastewater treatment expenditures and the negative effect on water revenues. Employee Compensation and Benefits Our City employees are our most valuable assets. The reduction of budgeted positions in the FY 03-04 budget increases our reliance on a well-trained and motivated workforce. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000-01 and FY 2001-02, the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non- civil service employees and market adjustments for civil service employees. In 2002-03, a 2.5% across-the-board increase was given to full-time employees. In 2003-04, a 2.5% across the board salary increase was included for full-time and part-time employees not covered by a collective 20 ~ bargaining agreement. Employees covered b a collective bargaining agreement received 2.16% g g �' Y and a compression of a tiers equivalent in cost to 0.4%. The salary structure for non-civil mp pay q service employees has not been updated since 2002 and is falling behind the market. The Adopted 2004-05 Budget includes a two-level adjustment of the salary structure along with p g fundingfor a 4% market adjustment for full and part-time non-civil service employees not covered by a collective bargaining agreement, effective January 2005. Survey information indicates that fire salaries are at market and contract negotiations have not concluded at the time of preparation of this budget. Any compensation increases granted in an approved contract will be funded from contingency funds. Like most other employers that provide health coverage, the City continues to see significant increases in health and dental expenses. The Health/Dental Plan Board of Trustees have analyzed premiums, expenses and utilization of the health and dental plan, including the changes contained in the 2003-04 budget, and have recommended a health insurance premium increase effective January 1, 2005 to coincide with compensation changes. The rates for employees will increase 15% and the CitY's rate will increase 6%. Our dental plan is expected to be under- funded. The Trustees recommend a dental premium increase of 20% (United Healthcare) and 6% (Comp Benefits), also effective January 1, 2005, and an additional increase in each of the following two fiscal years. Currently, the City of Baytown, through the Texas Municipal Retirement System (TMRS), provides for retirement after 25 years of service. The Adopted 2004-05 Budget includes twenty- year retirement under TMRS is an option that not only benefits the employee but also the City. Employees like the flexibility that this offers them and it can enhance recruitment for the City. With 19 of the 25 cities with population 50,000 - 100,000 already offering 20-year retirement, it can be difficult to draw individuals to Baytown due to the fact that employees must meet the more stringent requirements of the cities that they have worked for to be eligible to retire. This can also help the City in reducing payroll costs as long tenured, more highly compensated individuals would be replaced by entry-level salaries. Bond Program and Capital Protects The fourth year of the 2001 Bond program is included in this adopted budget. These projects are part of an overall comprehensive capital improvements program, (CIP) which includes utility system projects and other public improvements projects. The 2005 Bond projects will be funded by the issuance of General Obligation bonds, Certificates of Obligation, and through the Texas Water Development Board(TWDB) loan program. The 2001 overall bond program was refined and proposed by citizens committees through the Bond Steering Committee. Staff has developed revisions to the Utility Bond program to significantly accelerate wastewater infrastructure improvements due to urgent public need. The fourth year of the bond program provides resources to continue the street improvement Y program ($4,000,000), drainage improvements ($900,000), design services for replacement of the Baytown Fire Station Five (Bayway Drive) ($85,000) and issuance costs ($75,000). The estimated debt service for the 2005 General obligation bonds is $406,000. The original bond program included financing for debt issued for these projects for up to a p �' $0.025 increase on the ad valorem rate. Growth in the assessed valuation and a decrease in 21 existing debt payments due to bond refunding completed in 2002 and the defeasance of bonds approved by City Council in 2004 negated the need for a property tax rate increase for General Obligation debt issued for the 2001 bond program. City Council authorized the defeasance of $4,240,,000 in outstanding bonds for series 1993, 1994 and 1995 utilizing General Obligation Interest and Sinking Fund reserves restricted for the retirement of debt and Capital Improvement Program Funds designated for the bond program. This reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase. This assumes that final figures on the assessed valuation received from the Harris County Appraisal District (HCAD) increase at least one percent per pq year. A reduction in the final assessed valuation received from HCAD may adversely impact the budget. This budget proposes utility improvement projects that are part of the overall comprehensive capital improvement project (CIP) program. Utility projects will be funded by the issuance of Certificates of Obligation bonds. Updates to the Utility Bond Program have also been proposed to provide for various new projects and to provide additional funding for existing projects that have been identified since the original five-year plan was developed. Some of the new and expanded projects are needed for compliance with Texas Commission on Environmental Quality (TCEQ) requirements and to address capacity issues. The Utility Capital Improvement program was expanded and accelerated to address the needs of the wastewater collection and treatment system. The efforts to rehabilitate the wastewater collection system and expand treatment ' capacity are vital to accommodate growth, to improve the efficiency of the system, and to comply with TCEQ regulations. <.1 The Utility Capital Improvement program totals $19,875,000 for fiscal year 2004-05. The adopted budget includes: • Reimbursement from the MDD for 60% of the Northeast Wastewater Treatment Plant ($3,2001000). • Appropriation of accumulated interest ($1,080,000) and bond proceeds ($4,000,000) for the 1998 Certificates of Obligation originally issued for a Conference Center. The Water and Sewer fund will make the annual payments for the outstanding debt for this issue starting in 2005. • Appropriation of operating working capital to provide additional cash funding for the Utility System improvements ($1,044,000). • The Utility Capital Improvement Program increased from a total of $60,702,000 ($4%902,000 Utility funded projects and $10,800,000 NMD tax funded projects) to $6772301000 ($53,430,000 Utility funded projects and $13,800,000 MDD sales tax funded projects). Current debt service will increase for a debt service payment of$1,175,000 proposed next year for bonds issued for the bond program. In 2003, Maximus, Inc conducted a Water and Sewer Rate Study that identified the projected rate increases that would be needed in upcoming years to meet the revenue needs of the water and sewer fund. These projected increases were based upon a set of assumptions including growth projections, operating and maintenance expenditures, and debt to finance utility infrastructure improvements. 22 The water and sewer rates that have been adopted effective October 1, 2004 for customers inside the City are summarized in the table below. Detailed information on the rate increase for all customers is contained in the Capital Improvements and the Water and Sewer Rates memoranda in the Miscellaneous Section of the budget. Service 2005 Adopted Current Increase Adopted Percent Rates � Amount Rates Increase Inside City ater Base Rate(incl. 2,000 gallons) $8.18 $0.65 $8.83 7.95% L ater consumption rate/1,000 gallons $3.10 $0.25 $3.3 5 8.06% Sewer Base Rate(incl. 2,000 gallons) $8.18 $0.65 $8.83 7.95% Sewer consumption rate/1,000 gallons $2.90 $0.28 $3.18 9.66% In the area of wastewater, the City faces the formidable challenge of identifying funds to upgrade aging infrastructure, comply with environmental regulatory requirements, and develop financing mechanisms for new infrastructure to accommodate growth and development. The aforementioned water and sewer rate study has outlined the rates needed to upgrade the utility system. Also, a water and sewer master plan for the entire City has been completed. A critical element of the plan was the calculation of a Capital Recovery Fee (CRF) or Impact Fee study that will allow the city to update our current Connection and Capital Buy-in fee ordinance. Utilizing elements of our Baytown 2020 Comprehensive Plan, staff worked with the consulting firm of PBS&J to update projections in land use, densities and population within the service areas for ultimate development. The plan outlines major capital improvement infrastructure projects that will be needed to service areas that have been identified for growth over the next ten years. In accordance with the procedures outlined in Chapter 395 of the Texas Local Government Code, the plan calculates the maximum allowable impact fee, which is a charge or assessment imposed against new development in order to generate revenue for funding or g recoup in the costs of capital improvements or facility expansions necessitated by and attributable to the new development. The population projections, land use assumptions and capital improvements plan have been adopted by Council. The City Council also adopted the LLJ p � maximum Impact Fee permitted. 7 In recent years, the City has conceptualized and/or received approval and funding for an ambitious number of capital projects. The emphasis now is on project implementation. A capital project implementation team, chaired by Deputy City Manager Bob Leiper, meets weekly to review and update the status of all capital projects. The 2005 budget continues CIPF funding for a Construction Inspector in the Engineering Department. Additionally, a two-person utility design team is proposed and funded in the Capital Improvements Project Fund (CIPF) The purpose of this in-house team is to facilitate the timely completion of projects by reducing costs and eliminating some of the current steps required to secure contracts with outside consultants. Project implementation and completion continue to be high priorities in the adopted budget. 23 Street Maintenance Sales Tax The voters approved a street maintenance sales tax in the amount of 1/4 of 1% on May 15, 2004. The tax will automatically expire in May 2008 unless reauthorized by the voters in a subsequent election. The funds generated by the additional sales tax are an estimated $1,500,000 per year. During the 2004-2005 budget period it is estimated that the City will receive approximately $1250 000 in revenue from a partial year of collection. The funds will be limited to the maintenance of existing residential streets as of May 15, 2004. There are three types of maintenance planned: concrete street repair, asphalt milling/overlay and crack sealing. The work in all three areas will be contracted out to construction companies. No additional city employees will be hired to complete the street maintenance work associated with the street maintenance tax. Staff is currently developing street selection criteria for review by City Council later this year. Planning & Economic Development Planning and economic development initiates that are included in this adopted budget are as follows: • Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No.I. the City has a - number of programs to help attract investment in Baytown and to promote new or expanded businesses. • Update of the Comprehensive Plan. The Baytown "2020" Comprehensive Plan was adopted by Council in 1999 and is recommended for review and update every five years. The update will focus on changes in the community and future growth patterns. The changes in economic conditions, population growth and land use will affect the - assumptions and plans developed in 1999. Teamed with the Economic Development Strategic Plan and the Unified Land Development Code compilation, the Comprehensive Plan Update will assist in orderly and efficient growth of Baytown in keeping with - established goals and priorities. • The MDD contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) in 2003-04 to coordinate development of an Economic Development Strategic Plan for Baytown. That plan has been completed and will be incorporated into our Comprehensive Plan Update. The EDF also requested and received additional MDD funding in 2004-05 for the implementation phase of the Economic Development Strategic Plan. • The creation of a Unified Land Development Code is included in the adopted budget as a joint venture between the City and the Municipal Development District. This project will consolidate and organize all codes from the existing codification into a new document that is easier to use and more "developer friendly". This will assist in the preparation and review of plans for development. Funds are also included for a comprehensive review and update of the City's zoning ordinances. ■ The "Downtown Redevelopment" Program is in its third year of funding. Year's 1 & 2 were funded from the CDBG budget and included a Downtown Redevelopment Coordinator and development of a Downtown Redevelopment Master Plan. CDBG funding has been allocated for the development of "design principles" for Downtown, Area One. The General Fund includes an allocation of one-for-one match funds to continue the support of the Baytown Downtown Association. Projects consistent with y 24 elements of the Downtown Master Plan will be eligible for a 100% match of outside/private funding sources. Convention Center Bond Debt Reallocation In 1998 the City issued Certificates of Obligation (COs) in the principal amount of$15,060,000 for construction of a convention center, construction of a jail building, purchase of a communications system, and construction of improvements to the water and sewer system. From the proceeds of these COs, $4 million was scheduled for construction of a convention center. The convention center project has not been constructed and none of the bond proceeds have been used for that purpose. COs do not require voter approval. The ordinance authorizing the COs provides for payment from ad valorem taxes and by a pledge of the net revenues of the water and sewer system. However, the debt service attributable to the proceeds for the convention center has been funded as an eligible expense of the Hotel/Motel Fund. Staff has concluded that after review of the economic conditions, the fiscal requirements of owning and operating a convention center and in light of the current infrastructure needs and priorities of the City, the convention center project is not feasible at this time. Therefore, reallocation of the bond proceeds and interest earnings attributable to the convention center for construction of improvements to the water and sewer system, as allowed in the initial sale of the COs is included in this adopted budget. Information Technoloy The adopted budget includes several expenditures to upgrade or enhance the City's ability to process information and communicate with citizens more efficiently and effectively. These include: • E-Gov Program — The E-Gov interface allows the public to make on-line inquiries on their utility bills and building inspections, along with the ability to accept on-line 7 payments via our web page. Contractors can apply for building permits and schedule inspections on-line. • Voice over Internet Protocol (VoIP) Telephone System — The 2001 Bond program includes capital funding for a variety in technology projects, including the migration of the City phone system for "traditional" phone service to VoIP. The operating savings and flexibility of this system is resulting in numerous cities changing to this type of telephone service. A VoIP technician will be added to the ITS Department to manage the implementation and operation of the system hardware and programming. The operating savings when fully implemented will offset the recurring costs. • PC Specialist/Technician Position — An additional support person in the ITS Department to improve the support for computers, printers and the network at 18 city facilities. A current PC Technician will be upgraded to a PC Specialist and will also assume the duties of Webmaster for the additional E-Gov program. A new PC technician position will be created to maintain hardware support capabilities. • Upgrade of our Pentamation Financial and Encompass software to the full graphical environment (Windows) to improve functionality and ease of use. LLJ 7 25 • Personal Computers and printers — Replacement of 32 computers and 10 printers have been planned for 2004. • Anti-sp am and Internet filter — Hardware and software that filters unwanted e-mail, improving productivity and reducing storage requirements, and managing Internet access to ensure compliance with an Internet Acceptable Usage Policy. M. • Replacement of four Windows servers — Replacement of our Windows servers running e- mail, Internet, databases and file storage to improve reliability and allow the system to upgrade to Windows 2003. These replacements are also necessary for E-Gov and new web development. Reorganizations Reorganizations to improve the overall efficiency and effectives in the departments or functions will be effective October 1, 2004: • Administration — fill the currently vacant Assistant City Manager position and upgrade existing Assistant City Manager to Deputy City Manager. • Transfer the Customer Services crew from Water Distribution to Utility Billing and create a fourth crew in Water Distribution crew to address leaks. Memoranda are included in the Miscellaneous Section of Major Budget Issues Report explaining these changes. Grants In order to maximize the utilization of grants available for City programs either planned or under way, it is proposed to utilize a Grants Locator to research and assist with applications for State and Federal grants. While grants generally provide only seed money to initiate new programs, they can be helpful in funding programs the City is already planning to start. It should be recognized that Grant funds that are available often come with many restrictions, are typically very specialized in nature and may commit the City to expand services beyond its core services. The Regional HazMat grant; for example, that was received for equipment only, requires the City to provide regional response services with the new equipment and our manpower. Very few _ grants are available that provide new/supplemental resources for existing operations. 26 ; ' Comparison to Previous Budgets ' The budget has been carefully reviewed to provide core programs and services. The adopted budget for the General Fund reflects a 3.9% increase from the current adopted budget. A comparison of General Fund adopted budgets in recent years with the adopted budget is depicted ' below: General Fund Adopted Budgets $50,000,000 $45,000,000 $40,000,000 $35,000,000 r $30,000,000 ' 1999 2000 2001 2002 2003 2004 2005 ' expenditures for all budgeted funds are $83 Summaries of the The total adopted exp g ,921,108. proposed appropriations compared to the prior year are in the table below: 1 2004-05 2003-04 Adopted Adopted Amount % Fund Budget Budget Difference Difference General Fund $45,259,842 $43,549,585 $ 1,710,257 3.9% General Obligation I&S Fund 10,687,307 8,503,928 2,183,379 25.7% Hotel/Motel Fund 583,648 813,096 (229,448) -28.2% ' Storm Water Utility Fund 358,281 240,000 118,281 49.3% Water& Sewer Fund 22,461,245 19,794,463 2,666,782 13.5% ' Sanitation Fund 3,054,443 2,959,966 94,477 3.2% Central Services Funds 1,516,342 1,448,339 68,003 4.7% Total Appropriations $ 83,921,108 $ 77,309,377 $ 6,611,731 8.6% 27 Highlights of the $6,611,731 (8.5%) increase across all funds include: • Personnel Services increased a net of $1,554,279. Some of the significant elements of this change are: o A 4% market adjustment for all full time and part time non-civil service employees. Compensation adjustments for employees covered by collective bargaining agreements will be established pursuant to a new collective bargaining agreement. o A net often new positions added: ■ (1) in General Administration ■ (1) in Finance ■ (2) in ITS ■ (1) in EMS ■ (1) in Storm Water ■ (3) in Water Distribution ■ 1 position eliminated in Utility Billing when 3 man crew transferred from Water Distribution o Annualization of costs associated with the 2004 compensation plan throughout the different funds. o TMRS rate increase of 6.6% and cost associated with the implementation of 20-year retirement. • Supplies, maintenance and other increased by a net $190,429. • Services increased b a net of $180,329 including one-time expenditures -` Y g p associated with the update of the comprehensive plan and the Unified Land Development Code. • Capital expenditures increased by$627,530. • Debt payments increased by$3,151,156 for o a one time payment authorized by City Council to defease outstanding General Obligation debt (see Miscellaneous Information), $2,2709000 o new debt related to capital projects scheduled for 2004-05; $1,5817000 o and a net reduction of debt related to the bond defeasance and regular scheduled debt service payments. (-$6995844) • Operating transfers increased by $506,284 primarily due to: o Discontinuance of the CIPF transfer. (-$l,250,000) o Increase in transfer to Bayland Island, which includes one-time expense for final pay off of Bayland Island Note. $931216 o Increase funding for Hazmat/Homeland Security start up. $5000 o Increase funding for City's share of Task Force personnel. $422254 o Increase funding for accrued leave payments. $1587849 o Net increase for operational costs of other funds. $47,965 o Increase in General Transfer to GOIS. $10010000 o Increase funding for Water& Sewer CIP. $120449000 o New funding for Council initiated projects. $220,000 • Contingency increased by$401,724. o Unforeseen/new initiatives — an additional $329 856 o Regular contingency —an additional $71,868 l The property tax rate will remain at the 2004 level at $0.73703 per $100 valuation. This rate consists of the operations and maintenance component for the General Fund of $0.45700 per 28 y i, $100 valuation, and the Debt Service component of the tax rate of$0.28003 per $100 valuation. Although no increase is proposed for sanitation rates in the 2005 budget, an increase may be g p p needed in 2006 to offset CPI increases in the residential solid waste collection contract. As previously stated,the Water and Sewer Fund includes a rate increase on water and sewer. Storm Water Phase II The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase II. Although the State has not Finalized its permit requirements at this time, our Storm Water Program is being operated under the USEPA adopted guidelines until that time. This is an unfunded mandate by the USEPA and TCEQ, however municipalities are allowed to create enterprise type funds, which collect fees to offset the costs of the program. In FY 2003-04, a flat fee in the amount of$1 per month was charged for all water accounts to generate revenue to pay for costs associated with program development. This included a detailed rate study to recommend a fee schedule based upon estimates for impervious area, ratios for types of runoff, estimates for cost of the program etc. for both commercial and residential rate payers. The rate study and the adoption of a new storm water rate were considered concurrent with the adoption of the 2004-2005 budget. Pursuant to the discussion at the July 22, 2004 p g Council Work Session, staff worked with the Maximus, Inc. to develop additional categories for commercial establishments. City Council reviewed the results of the study and the adopted budget includes the rate level subsequently approved b the Council. A memorandum is g q y pp y included in the Miscellaneous Section of the adopted budget detailing the new rates. 1 Conclusion This budget document reflects our commitment to develop a Financial plan that the City will i continue to follow in providing services to the citizens of Baytown. We have conducted a p g � review of internal operations to ensure that we deliver services in an efficient and economical 7 manner. The budget contains guidelines for normal operations as well as capital improvements Li to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. This budget is intended to communicate to its readers the direction the City will follow in the future. The process of review and analysis does not end with the submission of this document. We will continue to evaluate the City s operations and explore opportunities to ensure the delivery of services to our citizens is as "cost- effective" as possible. As previously stated, this document contains the key principles that are important to the City"s long-standing commitment to having a sound budgetary and financial program. Our decisions today will affect us for many years to come. This budget reflects the current fiscal pressures being experienced locally, as well as in the economy on a state and national level. In 7 conclusion,a numerous items have been included which improve the quality of life, such as Li public safety, enhancements to our utility system, street improvements/repairs, neighborhood 7 protection and community appearance. Development of the budget is an extremely time consuming process. The Finance Department, led by Finance Director Donna Sams, Deputy City Manager Bob Leiper, and the Department Directors and Division Heads have done an outstanding job in developing this document. The 29 7 commitment, dedication and diligence of each are commended. The guidance and input of the Mayor and City Council has been very valuable in developing this program of service. The fiscal year 2004-2005 budget represents major initiatives necessary to address the vision outlined by our citizens during the Baytown 2020 and 2001 Bond Program. The Major Budget Issues Report has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost-effective manner. Sincerely, Gary M. Jac s City Manager Fri 30 j CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 17 2004-05 PROPOSED BUDGET as of September9, 2004 Exhibit A Revenues: Proposed 7-30-04 Adjustment Revised General Fund $ 42,215,946 $ (22,556) $ 423193,390 General Debt Service Fund 9,439,932 9,43%932 Hotel/Motel Fund 462,484 462,484 Water and Sewer Fund 21,417,245 21,417,245 Sanitation Fund 2,917,093 259173093 :f Storm Water Utility Fund 227,180 133,980 3615160 Garage Fund 1,297,343 2,876 13300,219 17 Warehouse Operations Fund 2145976 1,147 2165123 u $ 78,192,199 $ 1155447 $ 785307,646 Expenditures: General Fund $ 44,5813314 $ 678,528 $ 45,259,842 General Debt Service Fund 105687,307 10,687,307 Hotel/Motel Fund 4835648 1005000 5835648 Water and Sewer Fund 21,417,245 1,044,000 22,4611245 Sanitation Fund 2,917,093 137,350 3,0545443 Storm Water Utility Fund 2243301 1335980 358,281 Garage Fund 1,297,343 25876 1,300,219 Warehouse Operations Fund 214,976 1,147 216,123 $ 81,8233227 $ 2,09701 $ 835921,108 71 1 7 7 F7 31 CITY OF BAYTOWN SUMMARY OF TECHNICAL ADJUSTMENTS General Fund 2005 Proposed Budget Revenues $ 425215,946 IDA Revenue Increase Based on Final Values 1635464 Storm Water Utility Revenue 1335980 Reduce Sales Tax Revenue (400,000) Additional Revenues over budget 8 0,000 (22,556) 2005 Adopted Budget Revenues $ 425193,390 2005 Proposed Budget Expenditures $ 445581,314 Delete Administrative Directors (36,740) Add back Assistant City Manager 1395085 Add Assistant Finance Director 871203 - Add Overtime for Police 25,000 Contingency/New Initiatives-Streets and Drainage 133,980 MY Personnel Expenditures for an additional 1%raise 1455977 Increase transfer to Garage for 1%raise 21876 Increase transfer to Warehouse for 1%raise 1,147 Reduce budgeted audit expenses to awarded contract amount (205000) Reduce electrical budget based on lower energy costs (50,000) Funding for compensation study 305000 1 Cash funding for capital improvement program 220,000 678,528 2005 Adopted Budget Expenditures $ 453259,842 Hotel/Motel Fund 232 2005 Proposed Budget Expenditures $ 483,648 Reduction in July 4th expenditures (285698) Reduction in Summer Concert Series expenditures (27,185) Contingency Funding for new initiatives 100,000 Reallocated contingency from reduced expenditures 5503 100,000 2005 Adopted Budget Expenditures $ 583,648 Water and Sewer Fund 520 2005 Proposed Budget Expenditures $ 21,4175245 Personnel Expenditures for an additional 1%raise 25,123 Reduce budgeted audit expenses to awarded contract amount (11)000) Reduce bad debt expense (14)123) "Working capital" funded capital improvements 1,044,00o 2005 Adopted Budget Expenditures $ 22,4613245 Sanitation Fund 500 2005 Proposed Budget Expenditures $ 25917,093 Retire all outstanding capital leases 137,350 2005 Adopted Budget Expenditures $ 3,0545443 Storm Water Utility Fund 505 2005 Proposed Budget Revenues $ 227,180 Implementation of Storm Drainage Fee Revenue-Option#2 133,980 2005 Adopted Budget Revenues $ 361,160 2005 Proposed Budget Expenditures $ 2245301 Transfer to General Fund 133,980 2005 Adopted Budget Expenditures $ 358,281 32 i CITY OF BAYTOWN SUMMARY OF TECHNICAL ADJUSTMENTS Garage Fund 550 2005 Proposed Budget Revenues $ 1,297,343 Transfer from General Fund 2,876 2005 Adopted Budget Revenues $ 1,300,219 2005 Proposed Budget Expenditures $ 1,297,343 Personnel Expenditures for an additional 1%raise 23876 2005 Adopted Budget Expenditures $ 1,300,219 Warehouse Fund 552 2005 Proposed Budget Revenues $ 214,976 17 Transfer from General Fund 1,147 LJ 2005 Adopted Budget Revenues $ 216,123 2005 Proposed Budget Expenditures $ 214,976 Personnel Expenditures for an additional 1%raise 1,147 2005 Adopted Budget Expenditures $ 216,123 :i �f L 7 ; t 7 33 t � WOJAVH i 1 t 1 1 1 1 1 1 MAJOR BUDGET ISSUES Fiscal Year 2004-05 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staff s recommendation for funding the 2004-05 budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers-in. The General Fund budgeted revenues are $42,193,390, an increase of$477,416 or 1.1% more than the 2003-04 budget. The budgeted increase is attributed to an increase in tax revenues ($323,638) that comprise 85% of the General Fund revenues, and include an increase in property tax revenue ($383,393), a decrease in sales and use tax (-$456,500), an increase in franchise tax ($128,100), and an increase in industrial district payments ($268,645). The balance of the revenue changes consists primarily of decreases in licenses and permits (-$199,748), cultural and recreational (411,900), and increases in transfers ($64,594), charges for services ($9,400), fines and forfeitures ($146,019), and miscellaneous revenues ($145,413). The 2004-05 General Fund budgeted revenues increased slightly, $116,586 (.28%), over estimated collections for 2003-04. Property Tax Ad Valorem taxes represent 22% of the revenue for the General Fund. The total current taxable assessed valuation is $1,973,840,006 and is projected to increase $59 million or 3% for the 2004 fiscal year to $2,032,876,636. The estimated increase assumes the tax base will increase based upon the value of new residential and multi-family permits issued in 2004 plus growth in values. Although the certified rolls are required to be presented to the taxing entities by July 25t' or as soon thereafter as practicable, historically they have been received in mid August. Any reductions to the certified roll negatively impacts the budget. Total 1 collections are estimated at $14,233,765 and are based on the expected certified roll at the current tax rate of $0.73703 per $100 valuation and a 95% collection rate. The levy allocates $8,826,358 to the Operations and Maintenance (O&M) portion of the General Fund and $5,407,407 for debt service. The General Fund levy represents a$256,326(3%)increase over the current year's estimated collections. There is no increase in the tax rate. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 39.6% of the total General Fund revenues. The City currently has 26 industrial district agreements, which renew in seven-year increments. Council adopted a new model industrial district agreement in May 2003, whereby the base value is set at the 2002 taxable value or the most recent certified value whichever is greater. Any increases in value over the term of the contract will be excluded. The industrial rate increases from 50%to 60% over the seven-year term with a 5% increase in years two and five. All expiring agreements will be renewed using the new model agreement. Two of the agreements are scheduled for renewal in FY 2005. Nine agreements have been renewed under the new contract and two are still pending. The remaining 13 agreements fall under the existing base contract. This contract increases the industrial tax rate from 40%to 50%with a 5% increase in year one, a 3%increase in year two and a 2% increase in year three. Industrial district payments are projected at $16,698,165, which is $298,842 more than the current year's estimated, due to the incremental increase in the rates for each company based on the year in their contract. Sales Tax&Use Taxes Sales and use taxes provide 15.5% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total tax rate. Municipal Development District (MDD) is 0.5% and is recorded in a separate fund. Collection of the new Street Maintenance sales tax(0.25%) was authorized by the voters in May 2004 and collection will begin October 1, 2004. Revenues from this dedicated tax in 2004-05 are recorded in a separate fund. Due to wide variations in sales tax revenues over the past two years, the 2004-05 budget includes$6,459,000 in estimated sales and use tax revenues,a$599,444 decrease from the current year's estimated collections. The decrease is due to an adjustment made by the State of Texas Comptroller's office for an audit conducted that revealed an overpayment by a taxpayer that was not within Baytown's jurisdiction. 35 MAJOR BUDGET ISSUES Fiscal Year 2004-05 Franchise Tax Franchise taxes are projected at $3,150,700 and are $6,798 less than the 2003-04 estimated collections. Franchise taxes represent 7.5% of the total General Fund revenues. Electric utility franchise taxes comprise 67% of budgeted franchise tax revenues. Gas, telephone and cable utilities constitute the balance and are estimated based on historical actual revenues. Licenses& Permits—The budget includes $658,248, which is $39,980 (5.7%)less than the 2003-04 estimated collections. The decrease is primarily attributed to a slight slow down in permit activity projected to continue in fiscal year 2004-05. Licenses and permits constitute 1.5%of total General Fund revenues. Intergovernmental Revenues — Intergovernmental revenues of$149,8 84 remained the same as the estimated - collections for 2003-04. Projected revenues includes an interlocal agreement with the Goose Creek Consolidated Independent School District for the Bright Star program($87,360) and a truancy program funded 50/50 with the City($36,164), funding from the state for traffic lights ($13,470) and Harris County funding for fire services($12,890). Intergovernmental revenues represent 0.4%of the total General Fund revenues. Charges for Services — Charges for Services are $1 651 200 a $17 372 1.1% increase over current ear's g � ( ) y estimated collections. The increase in facility rental is due to the reopening of the community center after renovations. Charges for Services are 3.9%of total General Fund revenues. Fines and Forfeitures - Fines and forfeitures of$1,850,700 increased $58,997 or 3.3% over 2004 estimated collections. This revenue source represents 4.4% of General Fund revenues and is comprised primarily of Municipal Court Fines at$1,700,000. Base Municipal Court revenues have been projected to increase$40,000 to reflect the full year's operation of the Marshal program. Miscellaneous - Miscellaneous revenue consists primarily of interest earnings and represents 1.5% of General Fund revenues. Interest earnings have decreased in the past due to lower interest rates earned, however, an upturn in the interest rates is anticipated for 2004-05. Funds budgeted for 2004-05 increased $71,879 over _ 2003-04 estimated collections. Operating Transfers In-Operating transfers increased$47,564(3.1%)over the 2003-04 estimated collections and are 3.4%of General Fund revenues. The increase is due to an increase in the transfer from the Storm Water Utility Fund ($35,378), an increase in the transfer from the Water and Sewer Fund($30,000) and a decrease in the transfer from the Harris County Organized Crime and Narcotics Task Force(Task Force) (-$17,894). The Storm Water transfer will be used to reimburse storm drainage project expenditures paid for by the General Fund. The Water and Sewer transfer is to reimburse the General Fund for administrative costs paid by the General Fund. The transfer from the Task Force is an indirect cost allocation reimbursement ($62,634). The _ 2003 budget year was the first year that the State had allowed grant recipients to charge indirect costs to the grant. The amount included in the budget is the maximum amount allowed by the State for fiscal year 2004. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new/expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities c except for those required to be a p q counted for in another fund. Police, MT Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2004-05 budget year are $45,259,842, an increase of$1,710,257 (3.9%) over the prior year budget. Increases in overall expenditure categories include personnel services($1,314,580), supplies($15,476), maintenance ($64,042), services ($424,087), sundry ($8,365), capital ($342,009) and contingency ($178,841). Decreases include miscellaneous expenditures (-$25,200) and transfers (-$611,943). Decreases in transfers are due primarily to a reduction of the transfer to the CIPF. 36 MAJOR BUDGET ISSUES Fiscal Year 2004-05 Public Safety • Video Cameras - Five video cameras for patrol vehicles are included for protection of officers, as well as the citizens. This is the eighth year for this program and will increase the number of cameras in patrol units to 53 of our 58 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $25,000 • Dual K-Band Radar Units—Replacement of two additional dual K-band radar units for traffic enforcement, allowing for the use of latest technology equipment. $1,800 • Automatic Electronic Defibrillators — Replacement of one Automatic Electronic Defibrillator (AED) that are use by fire fighters on medical calls to assist patients with critical cardiac problems. $13800 • Public Access Defibrillators — Initiation of a new program to place Automatic Electronic Defibrillators (AED's) in public locations for simple use by citizens. This program has been very successful across the country with several documented "saves". A bystander, following simple written and audio instructions included with the unit, provides early intervention in a cardiac (or suspected cardiac) situation. The installations include alarm connections that summon paramedics if the unit is removed from its mounting bracket. Installations are proposed for the Community Building, Municipal Court and Sterling Municipal Library. Funding is included for the pilot installation of three AED's in public city facilities.Future budgets may allow the expansion to additional facilities. $11,400 • Bio Threat Alert Test Strips-We utilize the Anthrax Analyzer for field screening on suspicious powders for the presence of the following bioterrorism agents: Anthrax, Ricin, Botulinum Toxin, SEB, and Plague. Field screening enables us to more quickly assess the relative danger to the public of an unknown spill, and make informed decisions relative to potential decontamination requirements of victims or property $4,000 • Ambulance Replacement — Replacement of a 1997 Medium duty, Type 1 A ambulance that has over 135,000 miles. This unit will be moved to reserve use. The new ambulance should have a 5-year primary service life and 3-year reserve life. The total cost is$130,000 with year one of a five-year lease included in the 2005 budget. $26,536 • Transition of Funding from CCPD to General Fund—The non-renewal of the Crime Control and Prevention District one-half cent sales tax resulted in a $3,000,000 loss in annual revenue. Transitional funds that remained in the CCPD continue to phase in to offset CCPD recurring operating expenses. The transfer to the General Fund in the 2005 budget is $661,600, down from the $680,700 transferred in the 2004 budget. This was expected to be the final year for transitional funding. Collection of the CCPD taxes after June 30, 2002 was restricted to retirement of the Jail and 800 MHz Radio System debt. The funds remaining after all debt has been paid will be used to offset transitional costs. It appears that approximately$240,000 will be available for possible use in the 2006 budget as transitional CCPD funds or to supplement funding for the 1 Police Academy/Police Station renovation project. $661,600 • Fire Hose Replacement - Ongoing replacement of fire hoses that have been damaged or destroyed during fire operations or failed annual pressure testing. $55750 • Police Department Vehicles — Replacement of 11 full-size vehicles, one mid-size vehicle, two trucks and 7 one specialty(bomb squad)vehicle as part of the ongoing capital replacement requirements. $302,000 • Fire Department Vehicles —Replacement of one staff vehicle with one utility/command vehicle as part of 7 the ongoing capital replacement requirements. $31,500 • Fire Station Repairs - Miscellaneous capital repairs at the five fire stations including such items as air conditioning replacement,carpet replacement and roof repairs. $24,500 37 L- _J MAJOR BUDGET ISSUES Fiscal Year 2004-05 • Homeland Security — Hazardous Materials — A special fund was established for cost recovery and operations of hazardous materials and homeland security response capabilities. Additional funding was transferred to this account to provide improved resources for operations in 2004-2005. $75,000 Compensation and Employee Benefits 'f • Compensation—Our City employees are our most valuable assets. The reductions of positions made in last year's budget increase our reliance on a well-trained and motivated workforce. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000-01 and FY 2001-02,the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non-civil service employees and market adjustments for civil service employees. In 2002-03, a 2.5% across-the-board increase was given to full- time employees. In 2003-04, a 2.5% across the board salary increase was included for full-time and part- time employees not covered by a collective bargaining agreement. Employees covered by a collective bargaining agreement received 2.16% and a compression of pay tiers equivalent in cost to 0.4% for a total of 2.5%. The salary structure for non-civil service employees has not been updated since 2002 and is falling behind the market. Additionally, some of our employee's salaries have not kept pace with market increases. The 2004-05 budget includes a two-level adjustment of the salary structure, which will be effective October 2004. The funding for a 4% market adjustment for full and part-time non-civil service employees not covered by a collective bargaining agreement, effective January 2005. Fire salaries are at market and contract negotiations have not concluded at the time of preparation of this budget. Any compensation increases granted in an approved contract will be funded from contingency funds. $440,340 • Health and dental coverage -Like most other employers that provide health coverage,the City continues to see significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees have analyzed premiums, expenses, and utilization of the health and dental plan, including the changes contained in the 2003-04 budget, and have recommended a health premium increase, effective January 1, 2005, that will recoup approximately $60,000 in additional premiums from employees and increase the City's - contribution by approximately $170,000. One of our dental plans is expected to be under-funded by 57.95%. The Trustees recommend a premium increase of 20%, also effective January 1, 2005, and an additional 20% increase in each of the following two fiscal years. A memo detailing the rate schedules in included in the Miscellaneous section of the budget. $1683167 • Retiree Health — As discussed during last year's budget review, retirees and active employees would continue to pay the same premiums for coverage, even though the claims expense for retirees far exceeds -= active employee expenses. The following is a tiered payment plan for retiree health premiums for all employees hired after January 1 2004: Service with the City of Baytown Retiree Pays: < 15 years Retiree pays 100%of Total Premium* 15<20 years Retiree pays 75%of Total Premium 20<25 years Retire pays 50%of Total Premium >=25 years Retiree pays same premium as active employee **Total Premium is the cost the City and the employees pay for health benefits combined. Employees hired before January 1, 2004 who retire from the City of Baytown with at least 10 years of service in Baytown will pay the same health care premiums as active employees. • Retirement - Currently, the City of Baytown, through the Texas Municipal Retirement System (TMRS), provides for retirement after 25 years of service. Twenty-year retirement under TMRS is an option that not only benefits the employee but also the City. Employees like the flexibility that this offers them and it can = enhance recruitment for the City. With 19 of the 25 cities with population 50,000- 100,000 already offering 20-year retirement, it can be difficult to draw individuals to Baytown due to the fact that employees must meet the more stringent requirements of the cities that they have worked for to be eligible to retire. This 38 } y MAJOR BUDGET ISSUES Fiscal Year 2004-05 can also help the City in reducing payroll costs as long tenured,more highly compensated individuals would be replaced by entry-level salaries. $44,025 See Miscellaneous Section for additional information on employee compensation and benefits. Infrastructure and Capital Project/Bond Implementation • Street Bond Implementation—The first two years funding was divided into two bid packages(Phase I&II) to facilitate construction initiation and scheduling. Phases I and II of the 2001 Street Bond Program are currently under construction with several of the streets in Phase I already completed. The preliminary list of LLJ Year III streets was selected in April of this year and the project engineer is developing the preliminary engineering report. This report will provide more detailed scope and cost estimates. From this report, the final list of streets will be presented for Council approval. The proposed budget includes the sale of Year IV bonds ($4 million). These funds are expected to be used to fund the joint ventures with Harris County for the reconstruction of Raccoon Drive (—$2,000,000) and possibly a similar program to reconstruct Kilgore Road(—$1,200,000).Any remaining funding will be allocated to additional residential streets. • Capital Drainage — The 2001 Bond Program includes $3,250,000 for land acquisition for a regional detention plan and upgrades of the existing storm drainage system. The General Fund budget continues to provide funding for contract($45,000) and in-house($45,000)projects. The funds will be used for projects i to repair erosion damage around several bridges, including Rollingbrook at Goose Creek Stream, West Texas Avenue and Park Street at Goose Creek Stream. Other projects include the ongoing drainage work in Pinehurst, work in the area of Horace Mann School, Briar Creek's outfall ditch, the West Schreck outfall pipe, Willow Lane ditches, Riverbend expansion to the HCFC ditch, and the Hwy. 146 @ McKinney cave- in repairs. As always, funding may be shifted to solve drainage emergencies, such as the cave-in on Rollingbrook Drive, which may occur during the year. Additional funding for drainage improvements '' provided by Storm Water fee($133,980). $223,980 • Contract Concrete Work— Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway, sidewalk and curb repairs resulting from repairs for utility failures. With the voter approval of the Street Maintenance Sales Tax, the General Fund allocation to these activities is reduced to $90,000 with the remaining$200,000 being provided by sales tax revenue. A detailed section on the Street Maintenance State Tax Fund is included in the Miscellaneous section of the budget. $905000 • Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May 2001 included$29 million in funding for capital improvements. The CIPF has been previously allocated to offset the need for a 2.5-cent property tax increase to fund debt service and to fund project management/oversight costs, or to fund unforeseen major capital expenditures such as the East District Landfill Erosion Project. The CIPF in the proposed budget, utilizing existing CIPF funds, includes allocations for those projects along with the following new projects: Defease 1995 Debt to reduce outstanding debt and offset tax increase $1,1355000 City Hall expansion to accommodate computer servers and office space: $350,000 Fire Station expansion(Massey-Tompkins)to accommodate ambulance crew $2005000 Project Management/In-house/contract design team for wastewater Rehab projects $1705000 Supplemental funding for capital projects $2005000 Unforeseen new capital project initiatives $250,000 $2,305,000 Economic Development L • Economic Development Programs — Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No.1, the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor has homes under construction now. The Eastpoint developer recently sold a portion of his tract to the Goose Creek School District with expectation of a bond issue for 39 MAJOR BUDGET ISSUES Fiscal Year 2004-05 new school construction in the near future. This type of development usually stimulates residential development in the area. This development, along with the anticipated commercial development, will positively impact the I-10/Garth Road area as well as the rest of Baytown. The City has received interest from developers in creating additional Tax Increment Reinvestment Zones and Council adopted a TIRZ application process in August 2003. • Comprehensive Plan Update: The Baytown "2020" Comprehensive Plan was adopted by Council in 1999 and is recommended for review and update every five years. The update will focus on changes in the community and future growth patterns. The changes in economic conditions, population growth and land use will affect the assumptions and plans developed in 1999. Teamed with the Economic Development Strategic Plan and the Unified Land Development Code compilation, the Comprehensive Plan Update will assist in orderly and efficient growth of Baytown in keeping with established goals and priorities. $75,000 • Economic Development Strategic Plan— The MDD contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) in 2003-04 to coordinate development of an Economic Development Strategic Plan for Baytown. Work on that plan is continuing and will be coordinated with the update to Baytown 2020, our Comprehensive Plan Update included in the proposed budget. • Unified Land Development Code — The creation of a Unified Land Development Code is proposed as a joint venture between the City and the Municipal Development District ($37,500). This project will consolidate and organize all codes from the existing codification into a new document that is easier to use and more "developer friendly". This will assist in the preparation and review of plans for development. Funds are also included for a comprehensive review and update of the City's zoning ordinances. $87,500 ■ "Downtown Redevelopment" Program - The "Downtown Redevelopment" Program is in its third year of funding. Year's 1 & 2 were funded from the CDBG budget and included a Downtown Redevelopment Coordinator and development of a Downtown Redevelopment Master Plan. Reductions in CDBG allocations and CDBG budget pressures to fund a consolidated plan update eliminated the resources to continue CDBG support. The General Fund includes an allocation of one-for-one match funds to continue the support of the Baytown Downtown Association. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100%match of outside/private funding sources. $50,000 City Image and Beautification • Community Appearance Program — The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000-01 budget for expanded litter abatement. This included the"Adopt A Street"program as well as the "Trash Off' and targeted neighborhood events. CDBG-funded support of this program was reduced in the 2004-2005 Action Plan so an additional $10,919 in funding is included for continuation of these programs and events at their current levels. Traffic Control,Enforcement and Transportation • The MDD sales tax approved by voters in May 2001 includes funding of$100,000 in 2004-05 for street signal synchronization design for North Main Street and Alexander Drive. The Houston-Galveston Area Council (H-GAC) has included synchronization of these streets in its Transportation Improvement Plan (TIP). Receipt of this grant, scheduled for 2005-06, will reimburse 80% of the design and construction costs for these projects. The signal synchronization for Garth Road has been completed. See MDD section for additional information. • Signalization — The budget includes funding for design and construction of traffic control devices at a future,unspecified intersection. $125,000 • Traffic Engineer Services —We have been unsuccessful in filling the Traffic Engineer position in the past and have had to rely on contract services. In the proposed budget,we continue to attempt to fill this position while utilizing contract services as needed throughout the year. An in-house Traffic Engineer would provide better flexibility and response to research issues. $803000 40 7 MAJOR BUDGET ISSUES Fiscal Year 2004-05 Pavement Marking — Baytown has previously utilized a contractor to apply thermo-plastic pavement striping. We have had the opportunity to analyze the long term cost benefit of this application and it was the recommendation of the Traffic Division is to return to in-house application of painted traffic markings. �������� This transition began last year to provide a more effective program that also allows for flexibility in application to meet special needs. $46,000 Parks&Recreation • Sports League Concession Stand Repairs and Upgrades: Constructions at the six youth sports league parks to ensure health code compliance at the concession stands. $10,500 • Reimbursement for Electrical Costs for Youth Sports Leagues — Reimbursement of up to $2,500 in electrical costs for youth sports leagues that contract with the City for use of city-owned facilities. $15,000 L • Playground Equipment Replacement—Provides funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. $205000 r • Backstop Replacement: Replacement of practice backstops at Jenkins,Barkaloo and Unidad Parks $9,800 7 • Cinco de Mayo Parade - Funding for the annual Cinco de Mayo activities are included in the proposed budget as a community event. The funding will cover staffing expenses and the costs for equipment, supplies,event promotion and advertisements. $95085 7 • Gray Center Pavilion Repairs: Replacement of the roof and siding on the meeting pavilion at the Wayne Gray Sports Complex: $22,000 7 • Jenkins Pavilion—Replacement of the exterior siding $7,250 • Busch Terrace Park-Replace existing shelter $8,000 7 • Roseland Pavilion paving-Paving of the area between the Roseland Pavilion and the adjacent picnic shelter to eliminate erosion and provide a better quality facility. $5,000 f • Equipment—This year's budget package includes replacement of one vehicle, equipment and tractors. All of these items are replacement items. $127,000 4WD outfront mower 195000 Replace 1997 one-ton truck 255000 - 16 foot Groundsmaster outfront mower—total$66,000,year 1 of 4 lease 16,755 Stump Grinder 211000 fm LJi Information Technology Services(ITS) • Penta nation E-Gov Program— The E-Gov interface allows the public to make on-line inquiries on their utility bills and building inspections, along with the ability to accept on-line payments via our web page. �v Contractors can apply for building permits and schedule inspections on-line. $443350 • Voice over Internet Protocol(VoIP)Telephone System—The 2001 Bond program includes capital funding for a variety in technology projects, including the migration of the City phone system for "traditional" phone service to VoIP. The operating savings and flexibility of this system is resulting in numerous cities changing to this type of telephone service. • Pentamation Plus Series Upgrade —Upgrade of our Pentamation Financial and Encompass software to the -f full graphical environment(Windows)to improve functionality and ease of use. $25,320 41 MAJOR BUDGET ISSUES Fiscal Year 2004-05 • Personal Computers&printers—Replacement of 32 computers and 10 printers have been planned for 2005. Maintenance and repair of these items is increasing rapidly as they age. $42,800 • Anti-spam and Internet filter - Hardware and software that filters unwanted e-mail, improving productivity and reducing storage requirements, and managing Internet access to ensure compliance with an Internet Acceptable Usage Policy. $100,000 • Computer hardware, software maintenance and licensing contracts - The budget also includes software licenses to stay in compliance with the Federal Piracy Act. $327,604 • Replacement of four Windows servers — Replacement of our Windows servers running a-mail, Internet, databases and file storage to improve reliability and allow the system to upgrade to Windows 2003. These replacements are also necessary for E-Gov and new web development. $1501438 Public Works • Public Work Garage Roof Repairs—Repairs to the Public Works Garage roof where it ties into the Public Works Administration Building to eliminate recurring leaks. $40,000 • Replacement body for pothole patch truck—The routine repair of potholes will remain in the General Fund, p Y p p p functioning along side the Street Maintenance Sales Tax rehabilitation operations. We currently operate two pothole patching trucks and crews. One of these trucks requires a replacement of the specialized body that stores,heats and dispenses the patching material. $315000 • Security Camera for the Municipal Service Center — Several items have been stolen and vehicles burglarized at the Municipal Service Center on Market Street. Installation of a 24-hour video surveillance system will assist the Police in apprehending those responsible for these thefts. $5,000 Library • Books and non-print media—The 2004-05 budget allocates capital funds for the annual purchase of books and non-print media. $995212 • Air Conditioning Repairs — Replacement of the air conditioner in the Flora Wilhite Meeting Room. This system was not replaced when the building was renovated in 1995. $205000 • HALAN fees-HALAN fees increased 7% in 2003 as a result of a change in fee calculation for all members owland slightly in 2004 for maintenance related items. HALAN fees have not previously increased for 10 years.The 2005 fees are increased again slightly($2,222)for maintenance related items. $66,637 • Audio books— Books in an audio version are the most popular non-print media we offer. The bestsellers are leased to meet the peak demand and then returned to obtain additional titles. Funding for this popular service is increased$2,000 to allow for more titles. $63800 • Telephone System Improvements—Expansion of the existing telephone system to provide improved access for staff. $5,000 42 7 MAJOR BUDGET ISSUES Fiscal Year 2004-05 Administrative and Other • Assistant City Manager—The 2005 budget includes continued funding for an ACM position that has been vacant since June 17, 2002 when the current City Manager was promoted. The administrative organization includes upgrading the currently filled ACM position to a Deputy City Manager position and filling the vacant ACM position. This will reduce the span of control for both the new Deputy City Manager to a manageable level as compared the single ACM structure in place since 2002. This organizational structure will also provide the City manager with relief from many of the daily operational details that consume part of day now. $142,603 ' • Assistant Director of Finance — In order to assist the Finance Director in directing and coordinating operations of the Finance Department, an Assistant Director of Finance is added and will be responsible for assisting with staff direction and supervision, planning, training, policies and procedures, and providing technical financial analysis and support. $895237 • Grants Locator—In order to maximize the utilization of grants available for City programs either planned or under way, it is proposed to utilize a Grants Locator to research and assist with applications for State and Federal grants. While grants generally provide only seed money to initiate new programs, they can be helpful in funding programs the City is already planning to start. $2500 • Administrative Support II (EMS) —An additional support staff is added to assist with the EMS billing by keeping the billing current and researching and correcting various issues such as bad addresses and incorrect insurance information. It is expected that the additional revenues generated will offset the additional expense. $32 641 • VoIP Technician—An additional support person in the ITS Department to handle the daily responsibilities of the Voice Over Internet Protocol(VoIP) operations. This will include the server administration creating ` call groups, moving numbers, installing new devices and managing the PRI data circuits for external dial g g tone. The savings from converting our existing telephone system to VoIP operations is expected to offset the cost of the position. $61,442 • PC Specialist/Technician Position — An additional support person in the ITS Department to improve the support for computers, printers and the network at 18 city facilities. A current PC Technician will be upgraded to a PC Specialist and will also assume the duties of Webmaster for the additional E-Gov program. A new PC technician position will be created for maintaining hardware support capabilities. $615582 • Collective Bargaining -- The fire fighter's collective bargaining contract expires September 30, 2004 and the term of any new agreement is not known at this time. Funding is provided for continuation of a contract with a consultant to assist the city in negotiation of a new and interpretation of the existing collective bargaining contract. $20,000 • Streetlights - Each year CenterPoint Energy allocates a streetlight allotment for Baytown. This allotment allows for installation of a certain percentage of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from CenterPoint, developers install streetlights for new subdivisions and the City pays the recurring charges for those lights as well. When citizens request streetlights, staff investigates the need and, if warranted,makes recommendations to the Planning and Zoning Commission and Council for installation. Staff approves streetlight plans for new subdivisions, which increases our recurring costs. In the past, the budget has included a separate allocation for citizen requests and new subdivisions. To reduce budgetary impact, the annual allocation for new streetlight installations has been reduced over the past several years. uF The budget provides for 150 additional lights in the 2004-05 based upon the new subdivisions and a limited number of citizen requests for a total of 4,171 City-fund streetlights. $5795834 • Background checks for job applicants — Background checks beyond basic criminal history checks have ` usually not been conducted for positions other than Department and Division Directors. This program will 43 MAJOR BUDGET ISSUES Fiscal Year 2004-05 expand the due diligence search of the backgrounds of all employee applicants to include basic background, credit reports,sex offender and additional county criminal checks. $9,175 • Council Chambers repairs — Funding is included to replace the outdated sound system in the Council Chambers and to paint the room. $7,000 • Televising City Council Meetings -- A program is under development to televise City Council meetings utilizing the municipal access channel provision of the Time Warner Cable franchise agreement. Connection to Time Warner's fiber optic cable will be required, along with the hardware and equipment to video the meetings. Specific cost estimates are not complete, so an amount thought to be more than sufficient is being placed in the unforeseen/new initiatives account. $50,000 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance is based on various issues such as bond programs,proximity to the Gulf Coast and advice from the City's financial advisor, etc. The goal for unreserved fund balance is 70 to 80 days operating reserves. Amounts in excess of the reserve goal have historically been utilized to fund non-recurring expenditures unless there is a valid reason for carrying larger reserves. The budget for 2004-05 will again use a portion of the fund balance to fund some of the non-recurring expenditures as follows: Capital Purchases $25056,927 Council designated projects 220,000 Compensation Study 30,000 Contract Concrete Work 905000 Payoff of Bayland Island building construction debt 2345425 Traffic Control Devices(TBD) 1255000 GIS Development 355000 Pentamation E-GOV and Plus Series Upgrade 235600 Unified Land Development Code 875500 Comprehensive Plan Update 755000 Matching Funds for Downtown Redevelopment 503000 Grant Locator Services 255000 Repainting of Council Chambers 2,000 Repainting of Roseland Park Sprayground Concrete Deck 12,000 TOTAL $390669452 The above drawdown is projected to maintain the General Fund unreserved fund balance at$9,503,549 or 77 days. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long-term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2004-05 is $10,687,307, consisting of $5,068,000 in principal, $3,313,807 in interest, $2,270,000 in bond defeasance and $35,500 fees/arbitrage calculation. In May 2001, voters passed the 2001 Capital Improvement Bond Program, a five-year program authorizing $29,490,000 in General Obligation bonds to be used for general improvements such as streets and drainage;public safety; information systems; public buildings and facilities; and parks and recreation. 2004-05 is the fourth year of this program. This year's debt issuance and debt service requirement is estimated at $5,060,000 and $406,000, respectively. The existing and the additional debt service requirement for 2004-05 totals $8,3 81,8 07 and will be paid from tax revenues generated from the current tax rate and reserve funds. ; On April 22, 2004, the city council authorized the defeasance of bonds in General Obligation Series 1993, 1994 and 1995. This reduced the outstanding debt and lowered the annual debt service,thereby providing capacity to issue the 44 ' i MAJOR BUDGET ISSUES Fiscal Year 2004-05 remaining bonds from the 2001 bond program without a tax increase. A total of$2,270,000 payable from the CIPF and debt service reserves is included in the budget. Current tax revenues are projected to increase by $157,036 (3%) over current year estimated revenues based on a projected increase in the assessed value of property in the City of Baytown. Transfers from the Crime Control and Prevention District Debt Service Fund and the Water and Sewer Fund are made to cover their respective portion of debt paid out of the General Debt Service Fund. A transfer will no longer be made from the Hotel Motel Occupancy Tax Fund based on the reallocation of the Convention Center debt to the Water and Sewer Fund debt obligations. Transfers also include a transfer made by the General Fund to the Debt Service fund to allocate a portion of the industrial district taxes collected in the General Fund to the Debt Service Fund. This transfer was made in tax year 2000 to offset the change in the Harris County Appraisal District's(HCAD's)methodology used for determining the values of property located in the City's Industrial District. In past years,HCAD has included approximately 20%of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, they were ordered to stop this practice and instructed to only include value on the certified roll for property and improvements actually located within the city limits. r HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism-related advertising and promotions; and tourism-targeted programs that enhance the arts,historical restoration or preservation programs. The distribution of hotel-motel tax revenue is specified in state law. At least 1% of the 7% occupancy tax annual iLJ revenue (approx. $67,500) must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greatest of 15% of the hotel occupancy fund balance (approx. $112,5 00) or 1%of the 7%occupancy tax annual revenue(approx.$67,500)for development or enhancement of arts programs. 7 Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. New legislation enacted in 2003 applies to municipalities (including Baytown) that border an estuary or bay with a population of less than 80,000. The municipality may not use more than 10%of the revenue derived from the hotel- motel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall ,...,. below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism,conventions,and the hotel industry. REVENUES The City of Baytown currently has twelve hotels operating in the city limits and the 2004-05 budget projects revenues at $441,284, consistent with current year estimates. The budget also includes interest earnings of$15,000 and$6,200 for participation fees for booth space at the annual 41'of July celebration. EXPENDITURES • 4 h of July—The Fourth of July celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($40,500), security and personnel($24,080), supplies/advertising/other($19,920). $1 WOW • Debt Service—The proposed hotel—motel budget does NOT include a transfer to the debt service for the debt issued in conjunction with the Convention Center. This debt service has been transferred to the water and sewer funds since those purposes were included in the original sale of the bonds. The bonds must be used for the purposes stated in the original sale. See the Water and Sewer Fund for additional information. 45 MAJOR BUDGET ISSUES Fiscal Year 2004-05 • Amphitheatre improvements at Bicentennial Park — The repair program to facilitate promotional concerts at Bicentennial Park continues with the replacement of the roof on the amphitheatre and widening of the access sidewalks from 3% feet to 8 feet wide. This change will provide better crowd movement and public safety access during events. $48,000 f • Promotion and advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out-of-town visitors to Baytown. These include the July 4t' celebration, Summer Concert Series, Birding Festival and the Goose Creek Canoe Festival. It also includes $10,400 to increase statewide advertising for the Baytown Nature Center. $462,093 • Funding is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel-Motel budgets and is nearing completion. This web site is dedicated to providing information to potential visitors to promote tourism. $57000 • Annual Clean up of Bays, Waterways & Estuaries - The budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance include: Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center and Roseland Bulkhead. This funding will offset the cost of the Extended Beautification Crew. $4,024 • Summer Concert Series -Funding to host two concerts at the Bicentennial Park during the months of May and September is included in the budget. Each concert will include staged entertainment, food and beverage booths, and security. $27,184 • Bayou Bowl Football Game - Advertising funds are included for the Bayou Bowl Football Game. The Bayou Bowl matched high school players from Louisiana against Texas high school players. The first Bayou Bowl was held during the summer of 2003. Although it was originally thought the 2005 game would move to Louisiana, it now appears the game will remain in Baytown next year. $25000 • Baytown Symphony Children's Concert- Musicians comprised of high school students, college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modern music. $8,123 STORM WATER UTILITY FUND The storm water utility fund was established in order to ensure compliance with NPDES Storm Water Phase II. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System(NPDES) the U.S. Environmental Protection Agency (EPA) has mandated the Texas Commission on Environmental Quality (TCEQ) to establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems , (MS4). Phase I of the requirement included medium to large (100,000 +population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System(TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. Although the State has not finalized its permit requirements at this time, our Storm Water Program is being operated under the EPA adopted guidelines until that time. This is an unfunded mandate by the USEPA and TCEQ, however municipalities are allowed to create enterprise type funds,which collect fees to offset the costs of the program. In FY 2003-04 a flat fee in the amount of$1 per month was charged for all water accounts to generate revenue to pay for cost associated with program development. This included a detailed rate study to recommend a fee schedule based upon estimates for impervious area, ratios for types of runoff, estimates for cost of the program etc. for both commercial and residential rate payers. The rate study and the adoption of a new storm water rate can be considered concurrent with the adoption of the 2004-2005 budget. The budget includes a 19-tier rate structure, with the residential tier being the largest in number. Each residential account will be charged a $0.68 monthly charge, a . reduction in the original$1 monthly fee. All non-residential accounts will be charged a flat fee based on the single- family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures 46 I i MAJOR BUDGET ISSUES Fiscal Year 2004-05 include two staff positions ($117,160), operational supplies ($19,220), operational services ($27,971), capital purchases ($9,500), a transfer to the General Fund for storm water initiatives included in the General Fund budget ($133,980)and a contingency($50,000). See Miscellaneous section for more information. WATER AND SEWER FUND .1 This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total revenues and expenditures for the 2004-05 budget are$21,417,245. This is an increase of $1,622,782 or 8% from the 2003-04 budget. The 2001 utility bond program has been substantially expanded due to the need for the rehabilitation of the wastewater collection system. An additional $14,795,000 in debt issuance is proposed for 2004-05. The revenue increase, derived mainly from an average rate increase of 8.6% is primarily due to the additional debt service to support the wastewater rehabilitation program and the construction of the new Northeast Wastewater Treatment Plant. REVENUES Water Volume - Sales projections are 10.7 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales as we have seen in recent years. As discussed a earlier, a total of$1,622,782 in additional revenues is required for the 2004 budget. The following rate structure generates the additional funding required for the 2004 budget. 1 2005 Current Increase Adopted Percent Service Rates Amount Rates Increase Inside City Water Base Rate(incl.2,000 gallons) $8.18 $0.65 $8.83 7.95% Water consumption rate/1,000 gallons $3.10 $0.25 $3.35 8.06% Sewer Base Rate(incl. 2,000 gallons) $8.18 $0.65 $8.83 7.95% Sewer consumption rate/1,000 gallons(a) $2.90 $0.28 $3.18 9.66% Outside City Water Base Rate(incl.2,000 gallons)(b) $15.68 $1.98 $17.66 12.63% Water consumption rate/1,000 gallons $4.65 $0.38 $5.03 8.17% Sewer Base Rate(incl. 2,000 gallons)(b) $15.68 $1.98 $17.66 12.63% Sewer consumption rate/1,000 gallons $4.35 $0.42 $4.77 9.66% Volume User ater consumption rate/1,000 gallons(c) $1.94 $0.25 $2.19 12.89% (a) Sewer consumption rate increase reflects a higher concentration of debt issued for the City's sewer system. (b) The Base Rate for customers outside the City should be two times the inside city rate. There was a section of the ordinance that was not updated last year. The rate adjustment this year 7 updates that section. LJ (c) The Volume User water consumption rate is increased the same dollar amount as the inside city water consumption rate. 47 MAJOR BUDGET ISSUES Fiscal Year 2004-05 The rate structure includes the first 2,000 gallons in the readiness-to-serve charge for both water and sewer, with a 12,000-gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption,the monthly water and sewer charge would increase by$4.48 or 8.6%per month. EXPENDITURES Budgeted expenses for fiscal year 2004-05 increased by $2,666,782. Highlights of the increases by object class include the following: • Personnel related line items had a net increase of$131,523 and included the reorganization of the utility tY repair crews from the Water Distribution division; slight overtime increase ($1,580); increases to workers compensation ($5,375); and the 2005 salary market adjustments ($82,693). Costs associated with implementation of the automated radio read meter program is also included($30,800). $5,156,425 • Decreases in overall supply costs (-$1,948) consist primarily of a decrease in the volume of treated water purchased from BAWA due to leap year in 2004. The cost increase for raw water from the City of Houston will be passed on to BAWA customers in fiscal year 2006. $5,380,037 • Maintenance increased ($56,414) due primarily to increases in vehicle maintenance, distribution system maintenance and the continuation of a large meter maintenance and repair program and regular meter replacement program. $797,104 • Services increased ($13,900) primarily due to insurance cost increases and equipment rental expenses. Electricity costs appear to be stable at this time. The three treatment plants and 78 lift stations consume a considerable amount of electricity and any fluctuations in energy prices could affect the budget. $1,587,670 • Capital purchases increased ($126,177) for the purchase of three pickup trucks, additional purchases of meters and supplies for new service, additional sewer taps and a replacement heavy equipment trailer. This account also funds the waterline replacement program($175,000). $412,082 • Transfers increased for the costs associated with the issuance of the 2005 bonds ($1,175,000), an increase in the transfer to General Fund ($30,000) for administrative cost reimbursement, additional debt service requirement on former Convention Center bonds ($316,320), an increase to the accrued sick leave fund ($38,849) based on cost experience and the addition of a transfer to the Water and Sewer CIPF ($1,044,000)for planned construction projects. $8,992,050 • Water Rehabilitation Program — This budget proposes the continued funding of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced 100,000 feet of old, high maintenance water lines throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials,supplies,and funds for contract plumbers to install service lines. $1753000 • Capital lease of backhoe $14 905 • Liquid smoke testing by city crews $10,500 • Increased funding for additional televising sewer lines $5,000 • Recondition belt press @ Central District WWTP $70,000 • Large meter testing and repair program $3 815 00 • Debt Service Requirements - The current debt service requirement for 2004-05 is $6,774,129, which includes an increase of$1,175,000 for new debt associated with the expanded 2001 bond program and $5,599,129 for existing debt. Both the Miscellaneous Section and Capital Improvements Section have additional information regarding the impact of the debt issuance on the water and sewer rate structure. 48 ipp J MAJOR BUDGET ISSUES Fiscal Year 2004-05 i WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of$4,914,489,or 80 days,is projected as of September 2005. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods collections, the yard waste 3 management program and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop-off-recycling center open 3 days per week. (Waste Management) • Provision for a junk drop-off center open 3 days per week. (City) REVENUES The Sanitation Fund's revenues are $2,917,093, a net decrease of$10,907 from the 2003-04 budget. Budgeted revenues for solid waste collections are projected to decrease $607 based on current year's estimated collections. Solid Waste franchise fees are budgeted to decrease $30,000, matching actual collections. Recycling revenue is budgeted to increase $6,500 based on current year collections. The rates for residents and senior citizens are$13.56 and $10.80, respectively (excluding sales taxes). The rates remain unchanged from 2003-04. Waste Management, the current contractor for residential household waste collection, renewed their contract at the current rates July 1, 2004 but updated the number of "units" or households, thereby slightly decreasing costs. Fees charged for residential solid waste collection have not increased since fiscal year 2001. There are no increases proposed for fees charged to users of the recycling center. The current fee of$10.00 per permit was increased in 2002. The expense for this service is$203,033 with associated revenues of$45,000. EXPENDITURES Total expenditures for the 2004-05 budget are $3,054,443, a net increase of $94,477 or 3.2%. Increases consist of additional personnel costs (market adjustment, health and dental plan increases; and workers compensation), bad debt write-offs, and capital purchases. 1 WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating capital. Working 1 capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of$608,950, or 73 days,is projected as of September 2005. 49 MAJOR BUDGET ISSUES Fiscal Year 2004-05 CENTRAL SERVICES GARAGE FUND The Garage Fund provides motor vehicle service and repair for all City operations except for EMS,Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2004-05 budget are$1,300,219,a net increase of$46,899(3.7%). A fuel surcharge of 10% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. Changes to the fee structure for vehicle repair are not proposed at this time. The fee structure for the various types of vehicles is as follows: • Light vehicle rate(motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate(motor vehicles exceeding one ton capacity) $65/Hr. • Heavy and construction equipment rate $80/Hr. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund is estimated to have working capital of$13,813 as of September 30,2005. WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks &Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the Garage and General Fund. Total expenditures for the 2004-05 budget are$216,123, an increase of$21,104(10.8%). Estimated personnel costs increased$8,998(5%)primarily due to market adjustments, and increases for health care coverage and workers compensation. There was a $10,000 increase in Supplies for additional water meters stocked for sale to developers. Additional revenues from the sales offset this expense. Working capital is estimated to be$8,103 at September 30,2005. MR 50 CITY OF BAYTOWN 2004-05 BUDGET 7 SCHEDULE OF SUPPLEMENTAL PROPOSALS Div.Name Department Request Adopted 7 101 General Fund City Manager Assistant City Manager $ 1425603 TMRS Adjustment for 20 Year Retirement 816 Finance Administration City of Baytown's 2004 Fair Share Assessment Amount for GASB 15500 Assistant Finance Director 89,237 TMRS Adjustment for 20 Year Retirement 500 Accounting TMRS Adjustment for 20 Year Retirement 657 Treasury TMRS Adjustment for 20 Year Retirement 221 Purchasing TMRS Adjustment for 20 Year Retirement 352 Legal TMRS Adjustment for 20 Year Retirement 678 7 ITS Replacement of Windows Servers&Windows Server Software 1501438 Anti-Spam Web blocker 301)110 Pentamation E-Gov 44,350 VoIP Technician 61,442 -' Upgrade of PC Tech to PC Specialist and hire PC Tech 61,582 Pentamation Plus Series 255320 Healthcare Increase for new positions 349 Compensation Adjustment for new/upgraded positions 2,262 TMRS Adjustment for new/upgraded positions&20 Year Retirement 55330 Planning&Comm.Dev. Recodification($37,500)/Zoning Update($50,000) 873500 � Comprehensive Plan Update 755000 p p Downtown Redevelopment Matching Funds 5000 Grants Locator 25,000 TMRS Adjustment for 20 Year Retirement 546 Inspections Weather Proof Building Permit Display Envelope 3,000 TMRS Adjustment for 20 Year Retirement 808 Human Resources Conduct Background Checks on All New Hires 93175 TMRS Adjustment for 20 Year Retirement 816 City Clerk TMRS Adjustment for 20 Year Retirement 414 Municipal Court TMRS Adjustment for 20 Year Retirement 829 Marshal Program TMRS Adjustment for 20 Year Retirement 208 City Hall Maintenance Sound System for Council Chambers 5,000 Paint Council Chambers 2,000 General Overhead Televising City Council Meetings 505000 Funding for Compensation Study 305000 Police Overtime for Police Pilot Program 255000 4 TMRS Adjustment for 20 Year Retirement 15,079 Motor Carrier Violations TMRS Adjustment for 20 Year Retirement 215 Animal Control TMRS Adjustment for 20 Year Retirement 374 Admin. &Support Upgrade Fire Equip.Tech to Fire Equip. Supvr &TMRS Adj. 5,562 TMRS Adjustment for 20 Year Retirement 1 098 Prevention TMRS Adjustment for 20 Year Retirement 29 Operations TMRS Adjustment for 20 Year Retirement 75672 Li Communications TMRS Adjustment for 20 Year Retirement 1,530 Radio Shop Reprogramming 800 Trunked Radios 4,028 TMRS Adjustment for 20 Year Retirement 86 EMS Board of Directors Meeting 800 Additional Billing Staff(new position) 325641 Public Access Defibrillators 115400 7 Capital Lease Pmt: Ambulance-pmt. 1 of 5 26,536 Healthcare Increase for new positions 174 TMRS 20 Year Retirement&Comp.Adj for new/upgraded positions 51 23608 CITY OF BAYTOWN 2004-05 BUDGET SCHEDULE OF SUPPLEMENTAL PROPOSALS Div.Name Department Re nest Adopted Public Works Admin. Garage Roof 401000 RM TMRS Adjustment for 20 Year Retirement 381 Streets TMRS Adjustment for 20 Year Retirement 843 Drainage Capital Lease Pmt: Compact Excavator-pmt. 1 of 4 9,647 Storm Water Utility Projects 133,980 TMRS Adjustment for 20 Year Retirement 806 Traffic Control Security Camera 5,000 TMRS Adjustment for 20 Year Retirement 421 Engineering TMRS Adjustment for 20 Year Retirement 975 Environmental Health Travel and Reimbursables for Director for National Environmental Health Conference 2,100 Travel and Reimbursables to annual TEHA conference. 800 TMRS Adjustment for 20 Year Retirement 553 Neighborhood Protection TMRS Adjustment for 20 Year Retirement 171 Parks&Rec.Adm. TMRS Adjustment for 20 Year Retirement 470 Recreation TMRS Adjustment for 20 Year Retirement 322 Parks Health Department Requirements for Upgrading League Associations Concession Stands 10,500 Outfront Mower-6 Foot(4 Wheel Drive)Model#1445 19,000 Concrete the Are Behind the Roseland Pavilion 5,000 Repainting of the Roseland Spray Ground Concrete Deck 12,000 Capital Lease Pmt: Groundsmaster Mower-pmt. 1 of 4 16,755 TMRS Adjustment for 20 Year Retirement 15378 Library Lease of Audio Books 23000 Improvement of Telephone Access 51000 TMRS Adjustment for 20 Year Retirement 15764 MR Transfers Out Transfer to Other Funds-TMRS Adjustment for 20 Year Retirement 48,724 Council Initiatives 2205000 Total General Fund 1,631,465 401 Debt Service Fund GOIS Issuance of New Debt 4085500 Total Debt Service Fund 408,500 232 Hotel/Motel Fund Promotional 1 st Annual Baytown Great Goose Creek Canoe Festival 14,386 Operational Services for the Baytown Nature Center Entry Building 3,240 New Initiatives 1005000 Bay Communities Repair to Sidewalks at Bicentennial Park 26,500 Repairs to the Roof and Covered Porch for Amphitheater 21,500 Total Hotel/Motel Fund 1655626 520 Water&Sewer Fund Utility Billing Re-Organization of Water Distribution and Utility Billing 145,710 ACIS Modification-Meter Reading History 35600 Delinquent Utility Disconnect Letter Printing/Mailing Outsourcing 1,002 Certified Governmental Financial Officers(CGFO)for Financial Analyst 250 Education and Training for Utility Billing Manager 1,555 Healthcare Increase for new positions 349 Compensation Adjustment for new/upgraded positions 15423 TMRS Adjustment for 20 Year Retirement 1,570 52 CITY OF BAYTOWN 2004-05 BUDGET SCHEDULE OF SUPPLEMENTAL PROPOSALS Div.Name Department Request Adopted Water Distribution Re-organization of Water Distribution and Utility Billing (83,439) Capital Lease Pmt.: 1/2 ton Truck-pmt. 1 of 5,839 TMRS Adjustment for 20 Year Retirement 887 Water Treatment TMRS Adjustment for 20 Year Retirement 1,231 Wastewater Collections Lawn Maintenance-add 23 Lift Stations to the City's mowing contract 85900 Sewer Line TV Work 4,100 TMRS Adjustment for 20 Year Retirement 1,294 Wastewater Treatment Computers for the Wastewater Treatment Plants 47890 Capital Lease Pmt.: 1/2 ton Truck -pmt. 1 of 4 5,839 Capital Lease Pmt.: Rehabilitation of 1985 Belt Press-pmt. 1 of 4 177770 Lawn mowing equipment 40,000 TMRS Adjustment for 20 Year Retirement 27001 Pollution Control Capital Lease Pmt.: 1/2 ton Truck-pmt. 1 of 4 55839 ' TMRS Adjustment for 20 Year Retirement 179 Construction TMRS Adjustment for 20 Year Retirement 944 Operating Transfers Operating Transfers Out for New Debt 15175,000 Working Capital Funded Capital Improvements 17044,000 Total Water&Sewer Fund 21390,733 500 Solid Waste Fund Solid Waste Operations Picker Truck 120,000 TMRS Adjustment for 20 Year Retirement 848 Total Solid Waste Operations 120,848 505 Storm Water Fund 7Storm Water Operations Environmental Health Specialist II 415766 Transfer to General Fund for Storm Water Drainage Fee Revenue 133,980 TMRS Adjustment for 20 Year Retirement 197 Total Storm Water Fund 175,943 550 Garage Fund Garage Operations TMRS Adjustment for 20 Year Retirement 721 Total Garage Fund 721 552 Warehouse Fund Garage Operations TMRS Adjustment for 20 Year Retirement 275 Total Warehouse Fund 275 Grand Total $ 498949111 �6 i r 53 CITY OF BAYTOWN 2004-05 BUDGET FUNDED CAPITAL FOR MAJOR FUNDS Adopted Dept. Description Base Suppl. 101 General Fund City Manager Furniture and Equipment $ - $ 500 Fin. Adm. Furniture and Equipment - 4,800 Legal Services File Cabinets 11375 - ITS Capital Lease Pmt. - Inspection Software-pmt 4 o 4 10,604 - Capital Lease Pmt. -IBM System-pmt 2 of 5 48,310 - Capital Lease Pmt. -Storage System-pmt 2 of 4 151259 - Capital Lease Pmt. -Parks&Rec. Software pmt 1 of 4 155486 - Capital Lease Pmt. -Extension to City Hall(Moved to CIPF) - - Windows Base Software Licenses 381000 Replacement of Window servers: (4)new servers - 150,438 Supplemental: Anti-Spam and Web Blocker iPrism Internet hardware filter - 8,210 ePrism email hardware SPAM filter - 21,900 Supplemental: 'Pentamation E-Gov E-Gov software - 32,750 Supplemental: VoIP Technician Office Furniture - 1,850 Computer and Phone - 15575 Supplemental: Web Technician Office Furniture - 1,850 Computer and Phone - 19575 Supplemental: Pentamation Plus Series Plus Series Upgrade Finance,HR - 15800 Plus Series Upgrade ACIS, Inspections, Code Enforcement - %000 Building Services Replacement of 1995 Mid-size car 15,000 - City Hall Maintenance Sound System for Council Chambers - 5,000 General Overhead General Signage for the City 5,000 - Support Services Video Cameras-5 @$5,000 259000 - Specialty Vehicle-Replacement of 1988 SUV-(Bomb Squad)Unit#8828 26,000 - Full-size Vehicle-'Replacement of 1999 Full-size Car-Unit#9960 21 000 - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9961 21 NO - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9962 21 po - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9963 21 000 - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9964 21 000 - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9965 21 000 - Full-size Vehicle-Replacement of 1999 Full-size Car-Unit#9966 21,000 - Full-size Vehicle-Replacement of 2000 Full-size Car-Unit#0070 21 000 - Full-size Vehicle-Replacement of 2000 Full-size Car-Unit#0072 21,000 - Full-size Vehicle-Replacement of 2000 Full-size Car-Unit#0066 21 A0 - 54 CITY OF BAYTOWN 2004-05 BUDGET FUNDED CAPITAL FOR MAJOR FUNDS Adopted Dept. Description Base Suppl. Full-size Vehicle-Replacement of 2001 Full-size Car-Unit#0156 21,000 - Midsize Vehicle-'Replacement of 1999 Midsize Car-Unit#9969 18,000 - i¢ �1 Midsize Vehicle-Replacement of 1993 Truck-Unit#9334 189000 - Midsize Vehicle-'Replacement of 1994 Truck-Unit#9441 18 000 - Motor Carrier Violations Dual K Band Radar 11800 - Admin. &Support Furniture and Equipment 10,000 - Staff/Command Vehicle 31,500 - Support Services Capital Lease Pmt: Fire Truck F450 -pmt 7 of 7 53583 - ``'` Operations Replacement of Bio Threat Alert Test Strips 49000 - Repairs @ Station 1 21000 - Repairs @ Station 2 25000 - Repairs @ Station 3 21000 Repairs @ Station 4 21000 - Repairs @ Station 5 21000 - Replace A/C Unit(Condensing Unit,Furnace, and Evaporation Section) 7,000 - Replace Furniture (3) Stations 73500 - Replace (1)Automatic Defibrillators 11800 - Replace Fire Hose - 1000'of 5" 51750 - Capital Lease Pmt: 1998 Pierce Pumper(Shop#34)-pmt 7 of 7 455151 - t Capital Lease Pmt: Repairs for Fire Station#1 -pmt 4 of 4 168,691 - Capital Lease Pmt: Purchase of Protective Gear(2004) -pmt 3 of 3 215372 - Radio Shop Replacement of 1990 Van-Unit#9063 25,000 f7. EMS Replacement of 1996 Administration Vehicle/Carry-all Replaces Unit#9654 255000 L Emergency Lights for Administration Vehicle 2,000 - Lettering/Striping for Administration Vehicle 11500 - Supplemental: Public Access Defibrillators Automatic Defibrillators(3 @$2,800) - 85400 Defibrillator Alarm Mounting Box(3 @$1,000) - 31000 Capital Lease Pmt: Ambulance-pmt. 1 of 5 261536 WPublic Works Admin. Supplemental: Garage Roof - 40,000 Streets Concrete contract repair 903000 - Replace Patch Unit on Patch Truck No. 2111 313000 - 'Drainage In-house and Capital Projects 905000 133,980 Capital Lease Pmt: Gradall-pmt 4 of 5 58,038 - Capital Lease Pmt: Flatbed Truck-pmt 3 of 4 15,914 - Capital Lease Pmt: Compact Excavator- pmt 1 of 4 - 91647 LTraffic Control Signal project and supplies 125,000 - Capital Lease Pmt: Bucket Truck-pmt 3 of 4 143205 - Supplemental: Security camera for entry gate at Public Works - 5,000 LEngineering Metal Detector for Surveying(Replacement) 11000 - LJ 55 CITY OF BAYTOWN 2004-05 BUDGET FUNDED CAPITAL FOR MAJOR FUNDS Adopted Dept. Description Base Suppl. Recreation Gray Center Repairs Replace roof with green metal roof 12,000 - Replace T-I I I siding with hardiplank 65000 - Paint for Exterior of Building 19000 - Replace Windows in Building 2,000 - Contingency I X0 - Parks Jenkins Pavilion-Replace Existing Siding with Hardi-plank 7,000 - Jenkins Pavilion-Paint 250 - Replace Practice Backstop with Welded Pipe and 6 gauge wire ($4900 each) -Barkaloo 4,900 - Replace Practice Backstop with Welded Pipe and 6 gauge wire($4900 each) -Jenkins Park 4,900 - Replacement of Commercial Push Mower 1,350 - Replacement 1984 Tractor Mounted Stump Grinder with New Stump 21,000 - 3/4 Ton Truck Crew Cab(4 door)with Heavy Duty Towing Package - Replacement of 1997 1 Ton Truck-Unit#533 25,000 Replacement of Play Equipment for Various Parks 20,000 - y, Busch Terrace Park-Replace Existing Shelter 89000 - Capital Lease Pmt: Light/Jenkins Parks-pmt 5 of 5 50,391 - Capital Lease Pmt: Wetlands Center Floor Repairs-pmt 3 of 3 159794 - Capital Lease Pmt: Jenkins Park(Paving)-pmt 3 of 5 165909 - Capital Lease Pmt: Replacement of Light Poles-pmt 2 of 4 415118 - Capital Lease Pmt: Groundsmaster Mower-pmt 1 of 5 - 16,755 Supplemental: Health Dept. Requirement for Upgrading League Associations Concession Stands Central Little League Park - 15500 North Little League Park - 1,500 Westwood Park(West)Little League Park - 15500 Jenkins Park(BTPA) - 1,500 Adding Hot Water to Restroom Sinks: Central Little League Park - 750 North Little League Park - 750 Westwood Park(West)Little League Park - 750 Jenkins Park(BTPA) - 750 East Little League Park - 750 Baytown Soccer Park - 750 Supplemental: Outfront Mower-6 Foot(4 Wheel Drive)Model#1445 - 19,000 Concrete the Area Between Roseland Pavilion and the Adjacent Picnic _ 5,000 Library Books 859545 - Other equipment(non-print items)&Audio Visual Materials 13,667 - Heating and cooling system 20,000 - Supplemental: Improvement of Telephone access - 500 ( 1 Total General Fund 1,641,662 528,566 56 CITY OF BAYTOWN 2004-05 BUDGET FUNDED CAPITAL FOR MAJOR FUNDS Adopted Dept. Description Base Suppl. 232 Hotel/Motel Fund Bay Communities Supplemental: Widen Sidewalks at Bicentennial Park from 3 1/2 to 8 Foot - 26,500 Supplemental: Repairs to Roof and Covered Porch for Amphitheater - 21,500 Total Hotel/Motel Fund - 481000 7520 Water&Sewer Fund Water Distribution Capital Lease Payment: Backhoe-pmt 2 of 4 145905 - Capital Lease Payment: 1/2 Ton Truck-pmt 1 of 4 - 5,839 7Wastewater Collections Replace 1984 Welding Machine 3,500 - Replace 1998 TV Camera 91500 - Replace 1987 Air Compressor 111000 - 7 Panel Replacement(3 @$15,000)and Auto Dialers (5 @$1,400) 45,000 - Wastewater Treatment Replace 1979 Air Compressor 11,000 - Tractor for East District Treatment Plant - 325000 Mower for West District Treatment Plant 85000 3 Computers&Printers-Treatment Plant - 47890 Capital Lease Payment: 1/2 Ton Truck-pmt 1 of 4 - 55839 7 Capital Lease Payment: Rehab. Of Belt Press-pmt 1 of 4 - 175770 Pollution Control Capital Lease Payment: 1/2 Ton Truck-pmt 1 of 4 - 5,839 Construction Replacement of Water Lines 175,000 New Sewer Taps 69000 New Water Taps 45,000 - Replace 1984 Utility Trailer(Unit#13123) 111000 - Total Water&Sewer Fund 3 31,905 805177 500 Solid Waste Operations Fund Solid Waste Operations Capital Lease Pmt: Picker Truck-pmt 4 of 4 279031 - ' Capital Lease Pmt: (2)2003 1/2 Ton Trucks -pmt 5 of 5 24,392 - Capital Lease Pmt: 2003 17500 Stake Bed Truck-pmt 5 of 5 385963 - 7 Picker Truck - 120,000 Total Sanitation Fund 90,386 12000 SOS Storm Water Fund �3Storm Water Utility Field Use Laptop 85200 - Drafting Table For Plan Review 700 - File Cabinet 300 - Storage Shelf 300 - Total Storm Water Utility Fund 9,500 - x:. =� Grand Total $ 230731453 $ 776,743 __ 57 1 1 1 1 1 1 NM01��1g MISCELLANEOUS INFORMATION • Em to ee Compensation and Benefits p Y • Water and Sewer Rates • Administrative Reorganization • Reallocation of Convention Center Bonds • Storm Water Utility Rate Study and Budget • Water and Sewer Master Plan/Capital Recovery Fees • New Street Maintenance Sales Tax • Baytown 2020/Comprehensive Plan Update • Unified Land Development Code/Zoning Update • Fire Department Reorganization/Re structuring • Cost Estimate of New Police Academy Operations • EMS Position and Revenue Collections • Homeland Security/Hazardous Materials Grants • Overview of ITS Capital Requests _� • PC Technician/Specialist Changes to Support Web Page • Reorganization of Water Distribution and Utility Billing ' • General Obligation Bond Redemption • Waterline Rehabilitation Program • Landfill Remediation Update • Televising City Council Meetings • Comprehensive Plan Annual Report 2004-05 • Unfunded Supplemental Proposals • Unfunded Capital Requests 59 Memorandum To: Gary Jackson, City Manager From: Alison Froehlich-Smith, Director Human Resources Subj ect: Final Decisions by Council for FY 05 Compensation ` Date: September 9, 2004 Summary of Recommendation Our compensation philosophy is to a our employees a com competitive salary based on the market. In p p P y payp rY order to adhere to our compensation philosophy, it is recommended based on the market analysis the structure be adjusted by two grades or 5%. When adjusting the grade structure for the market, it is also important to adjust incumbent's salaries. This allows them to progress through the grade/salary range as they become more experienced and alleviates compression in the compensation structure. Market adjustments are recommended for full and part time positions. It is preferable that the merit program be reinstated this year. Failing to have a merit program for multiple years creates compression in compensation, which affects our ability to recruit, hire and retain our employees. Budgetary limitations may not allow for all of these changes to be implemented but it is important to understand the implications for our compensation program. Final Decisions by Council Below are the final decisions by Council regarding the compensation for FY 05. Non-Civil Service Effective October 1, 2004, the salary structure will be adjusted by two grades (5%) to keep our ,. compensation structure in line with the market in which we compete. This is important in our efforts to recruit qualified employees. To retain our current employees and strive towards keeping qualified persons to market as their experience and tenure increases, a market adjustment of 4% will be applied to non-Civil Service full time and part time salaries effective January 1, 2005. Civil Service Since Fire salaries are established under the collective bargaining process, it is not included in this MR memo. Police salaries are slightly below market. Therefore, a market adjustment of 4% will be applied effective January 1, 2005. 60 l Administrative Reorganization fm The current City administrative organization [City Manager (CM) and two full-time Assistant City Managers (ACM)] has been in place since 2002. Fiscal constraints have precluded filling the second ACM position since it became vacant with the promotion of Gary Jackson to City Manager. The demands and workload of managing 15 departments in an $81 million operation cannot be continued efficiently within the current organizational structure. A review of the organizational structures of comparable cities reveals either a CM/multiple ACM structure or a CM with a Deputy City Manager who is supported by one or more Assistant City Managers and select Department Directors for specific high profile departments such as Police, Fire and Legal Services. Keeping the second ACM position vacant is not the optimal organizational structure to effectively manage the demands and workload of � 15 departments in an $81 million operation. The administrative organization includes upgrading the currently filled ACM position to a Deputy City Manager position and filling the vacant ACM position. While this is similar to the City s current two- ACM structure, this structure does not provide the grouping of capital and development-type functions r. 1 under a Deputy City Manager. This will reduce the span of control for both the City Manager and Li p Y Y g p Deputy City Manager to a manageable level and improve organization efficiency. This organizational p Y Y g =t structure will also provide the City manager with relief from many of the daily operational details that ` consume part of day now. 20-Year Retirement 'Li Twenty-year retirement under the Texas Municipal Retirement System is an option that not only benefits the employee but also the City. Employees like the flexibility that this offers them and it can Y�.a enhance recruitment for the City. With 19 of the 25 cities with population 50-100,000 already offering 20-year retirement, it can be difficult to draw individuals to Baytown due to the fact that employees must meet the more stringent requirements of the cities that they have worked for to be eligible to s retire. This can also help the City in reducing payroll costs as long tenured, more highly compensated individuals would be replaced b entry-level salaries. In Public Safety positions, it can be difficult to p Y safely and effectively serve in these physically demanding positions for a full 25 years. This would J also larger provide a lar pool of employees that may wish to opt for retirement in the event a staff p g reduction was necessary at some point in the future. 20-year retirement will be effective October 1, 2004. 7 L111 7 61 Re-evaluations/Upgrades Throughout the year as positions became vacant, we reviewed the positions to ensure that they were correctly placed in the salary structure as well as with the market. This allows us to attract and hire qualified individuals. The following is a list of positions within the FY 04 year that have been upgraded. Previous Title Grade Current Title Grade Wetlands Supervisor 44 Superintendent of Natural Resource 61 Programs Administrative Support I—Billing 29 Administrative Support II—Billing 35 Administrative Support II — 35 Administrative Support III—Engineering 41 Engineering Administrative Support III 41 Plans Examiner (reorganization) 48 PC Technician—OC 48 PC Specialist—OC 51 Housing Rehab Specialist 39 Property Maintenance & Rehab Specialist 47 (reorganization) The following positions received title changes but no change in grade. Asst. Chief Building Official Deputy Building Official Sr. Planner Planning Manager Community Development Planner Planning Manager — Community Development The following positions were upgraded for the FY 05 budget. Current Title Grade Proposed Title Grade CAD Operator 40 CAD/GIS Technician 44 Design Manager 62 Asst Director Engineering 68 Administrative Assistant (City 41 Administrative Assistant to the City 44 Manager) Manager Sr. Systems Analyst 61 Database Administrator 64 Administrative Support II — Police No change recommended Support Services MY Building Maintenance Supervisor 39 Building Maintenance Supervisor 44 Superintendent of Recreation 61 Superintendent of Recreation 64 Superintendent of Parks 61 Superintendent of Parks 64 Additionally, City Council requested a consultant complete a compensation study and they approved $30,000 for this purpose. . 11 62 E71 [73 F73 7 E73 E7A EA E71 E73 C7A F73 E73 - City of Baytown 2005 Adopted Healthcare Rates Effective January 1,2005 City Share Employee Share of Medical Rates Employee Dental Rates Medical PLAN A PLAN B United Healthcare Comp Benefits ACTIVES Current 15% Current 15% Current 20% Current 6% Per Per Month Coverage Per Month Increase Month Increase Increase Per Month Increas Em to ee $342.26 $29.94 $34.42 $56.90 $65.44 $11.24 $13.48 $9.88 $10.48 Employee& 1-2 $613.18 $153.46 $176.48 $209.34 $240.74 $28.48 $34.18 $19.14 $20.30 Employee&3-4 $613.18 $159.66 $183.60 $216.00 $248.40 $29.34 $35.20 $27.22 $28.86 Employee&5+ $613.18 $165.82 $190.68 $222.64 $256.04 $30.22 $36.26 $27.22 $28.86 Current Adopted Increase Effective January 1,2005 Employed after 1/1/04 or less than Employed after 1/1/04 or less than RETIREES 10 yrs Baytown service 10 yrs Baytown service At least Employed At least 15 20 yrs but Employed At least 15 At least 20 prior to Less than yrs but less less than prior to Less than yrs but less yrs but less 1/1/04 with 15 yrs than 20 yrs 25 yrs 1/1/04 with 15 yrs than 20 yrs than 25 yrs 10 yrs Baytown Baytown Baytown 10 yrs Baytown Baytown Baytown Baytown City Total service service service Baytown City Total service service service Coverage service Share Monthly 100% 75% 50% service Share Monthly 100% 75% 50% Retiree only $29.94 $322.88 $352.82 $352.82 $264.62 $176.40 $34.42 $342.26 $376.68 $376.68 $282.50 $188.34 Retiree with up to 2 dependents $153.46 $578.46 $731.92 $731.92 $548.94 $365.96 $176.48 $613.18 $789.66 $789.66 $592.24 $394.82 Retiree with 3 to 4 dependents $159.66 $578.46 $738.12 $738.12 $553.58 $369.06 $183.60 $613.18 $796.78 $796.78 $597.58 $398.38 Retiree with 5 or more dependents $165.82 $578.46 $744.28 $744.28 $558.20 $372.14 $190.68 $613.18 $803.86 $803.86 $602.90 $401.92 Retiree only with Medicare $29.94 $164.14 $194.08 $194.08 $145.56 $97.04 $34.42 $174.00 $208.42 $208.42 $156.32 $104.20 Retiree with Medicare and dependents $153.46 $328.28 $481.74 $481.74 $361.30 $240.86 $176.48 $347.98 $524.46 $524.46 $393.34 $262.22 Retiree(deceased)Spouse only $123.52 $255.58 $379.10 $379.10 $284.32 $189.54 $142.04 $270.92 $412.96 $412.96 $309.72 $206.48 Retiree(deceased)up to 2 dependents $123.52 $255.58 $379.10 $379.10 $284.32 $189.54 $142.04 $270.92 $412.96 $412.96 $309.72 $206.48 Retiree(deceased)up to 4 dependents $129.72 $255.58 $385.30 $385.30 $288.98 $192.64 $149.18 $270.92 $420.10 $420.10 $315.08 $210.04 Retiree(deceased)with 5 or more deps $135.88 $255.58 $391.46 $391.46 1 $293.60 1 $195.72 $156.26 $270.92 $427.18 1 $427.18 1 $320.38 1 $213.58 w CITY OF BAYTOWN BAWOM 1 MEMORANDUM ' TO: Gary Jackson, City Manager FROM: Donna Sams,Director of Finance SUBJECT: 2005 Water & Sewer Rates DATE: September 9, 2004 The 2004-05 budget includes an increase in water and sewer revenues of approximately $1.3 million to fund the debt service payment for bonds scheduled for issuance in 2005 under the 2001 Utility System Bond Program and operational increases. The 2005 budget includes $1,175,000 for the debt payment on the bonds that will be issued for the fourth year of the 2001 Bond Program. The City Council authorized an application to the Texas Water Development Board for $33,070,000 of sewer improvements planned over a three-year period. Bonds ' originally scheduled for issuance in the 2004 year have been shifted to 2005 due to additional time required to complete information required by TWDB prior to final approval. The TWDB offers a competitive interest rate below market rates that will enable the city to reduce financing costs for debt issued but the funding requirements are complex and add additional time to the process. Projects in the amount of$19,875,000 are included in the proposed budget. Funding for those projects include: Total 2005 Utility Capital Improvement Plan $19,875,000 Municipal Development District 60% share of NE Plant -3,200,000 ' Interest earnings on 1998 Conference Center C.O.'s -1,080,000 2005 portion funded by utility rates $15,595,000 Bonds sold in 1998 for the Conference Center have been programmed in the proposed budget for , completing sewer improvements. (See memo under Miscellaneous Information). The Water and Sewer Fund will make the annual debt service payments for the 1998 C.O.'s beginning in 2005. ' An increase is included in the 2004-2005 Proposed Budget for water and sewer. The 2003 Water and Sewer Rate study projected an 8% increase. The rate increase is based on an average year's rainfall. The rainfall experienced in 2004 has exceeded the prior three years and may impact , budgeted water and sewer revenues. The four year trend that the City is experiencing with heavy rainfall continues to be a concern for developing a rate structure that is not overly dependent on consumption and that generates enough income to cover fixed costs of the system for operations , and debt payments. The adopted rates and the impact on various levels of users inside the City are included on the following page. 64 Finance Department i 1 City of Baytown Adopted 2004-2005 Water&Sewer Rates 7 2005 Adopted Current Increase Adopted Percent ,f Service Rates Amount Rates Increase 7 Inside City Water Base Rate(incl.2,000 gallons) $8.18 $0.65 $8.83 7.95% Water consumption rate/1,000 gallons $3.10 $0.25 $3.35 8.06% Sewer Base Rate(incl.2,000 gallons) $8.18 $0.65 $8.83 7.95% Sewer consumption rate/1,000 gallons(a) $2.90 $0.28 $3.18 9.66/o Outside City Water Base Rate(incl.2,000 gallons)(b) $15.68 $1.98 $17.66 12.63% 7 Water consumption rate/1,000 gallons $4.65 $0.38 $5.03 8.17% Sewer Base Rate(incl.2,000 gallons)(b) $15.68 $1.98 $17.66 12.63% Sewer consumption rate/1,000 gallons $4.35 $0.42 $4.77 9.66% i Volume User Water consumption rate/1,000 gallons(c) $1.94 $0.25 $2.19 12.89% (a) Sewer consumption rate increase reflects a higher concentration of debt issued for the City's sewer system. (b) The Base Rate for customers outside the City should be two times the inside city rate. There was a section of the ordinance that was not updated last year. The rate adjustment this year updates that section. (c) The Volume User water consumption rate is increased the same amount as the inside city water consumption rate. Impact on Water&Sewer Bill with Selected Rate Changes Residential Service Only Current 10/2004 Min 1 Water Sewer 2 Total % Rates $16.36 $3.10 $2.90 $ 6.00 Change Consumption in 1,000's 2 8.18 8.18 16.36 - Consumption in 1,000's 5 17.48 16.88 34.36 - Consumption in 1,000's 8 26.78 25.58 52.36 - Consumption in 1,000's 10 32.98 31.38 64.36 - Consumption in 1,000's 12 39.18 37.18 76.36 - ,Consumption in 1,000's 16 51.58 37.18 8 8.76 - (1)Base rate includes first 2,000 gallons,remaining consumption multiplied times rate (2)Sewer charge capped at 12,000 gallons Adopted 2005 Min 1 Water Sewer 2 Total % Rates $17.66 $3.35 $3.18 $ 6.53 Change Consumption in 1,000's 2 8.83 8.83 17.66 7.9% Consumption in 1,000's 5 18.88 18.37 37.25 8.4% 7 Consumption in 1,000's 8 28.93 27.91 56.84 8.6% Consumption in 1,000's 10 35.63 34.27 69.90 8.6% Consumption in 1,000's 12 42.33 40.63 82.96 8.6% Consumption in 1,000's 16 55.73 40.63 96.36 1 8.6% (1)Base rate includes first 2,000 gallons,remaining consumption multiplied times rate (2)Sewer charge capped at 12,000 gallons i Total Total Total increase in average bill Water Sewer Monthly Annual Consumption in 1,000's 2 0.65 0.65 1.30 15.60 Consumption in 1,000's 5 1.40 1.49 2.89 34.68 Consumption in 1,000's 8 2.15 2.33 4.48 53.76 Consumption in 1,000's 10 2.65 2.89 5.54 66.48 Consumption in 1,000's 12 3.15 3.45 6.60 79.20 r} Consumption in 1,000's 16 4.15 3.45 7.60 91.20 ,.., Finance Department 65 4 CITY OF BAYTOWN MY'TO11M TO: Mayor and City Council FROM: Gary Jackson, City Manager , DATE: September 9, 2004 SUBJECT: Adopted Administrative Reorganization 1 The current City administrative organization chart consists of one City Manager (CM) and two full-time Assistant City Managers (ACM). Although this structure has existed on paper since 2002, the second ACM position has remained vacant since I was promoted to Interim City Manager on June 17, 2002. Keeping the second ACM position vacant is not the optimal organizational structure to effectively manage the demands and workload of 15 departments in an $81 million operation. A review of the organizational structures of comparable cities reveals either a CM/multiple ACM structure or a CM with a Deputy City Manager who are supported by one or more Assistant City Managers and select Department Directors for specific high profile departments such as Police, Fire and Legal Services. While this is similar to the City's current two-ACM structure, this structure does not provide the grouping of capital and development-type functions under a Deputy City Manager. The adopted administrative organization includes upgrading the currently filled ACM position to a Deputy City Manager position and filling the vacant ACM position. This will reduce the span of control for both the new Deputy City Manager to a manageable , level as compared the single ACM structure in place since 2002. This organizational structure will also provide the City manager with relief from many of the daily operational details that consume part of the day now. Organizational charts illustrating the current and adopted structures are attached. , 66 ' CITY OF BAYTOWN �- CURRENT ORGANIZATION CHART Citizens L. ��� City Council City Manager IE ERe TIRZ#1 BAWA dev.Auth. : I MDD � i Legal Fire Assistant City Assistant City Police "- EE Manager Manager (vacant) 1E I City Clerk& Engineering Municipal Court Fiscal Operations [ Park:&Recreation Human Resources Planning and I' Development Services l_ Information Technology Public Works Services(ITS) Library Utilities l Public Health &EMS Public Safety Communications 67 L CITY OF BAYTOWN ORGANIZATION CHART Citizens City Council TIRZ#1 BAWA Redev.Auth. MDD City Manager Legal City Clerk& Municipal Court Complaint Resolution (CCAR) Fire Deputy City Assistant City Police Manager Manager Engineering Public Works Fiscal Operations Human Resources Planning and Utilities Information Technology Library Development Services Services(ITS) Parks&Recreation Public Safety Public Health Complaint Communications &EMS Coordination Capital Projects Revised 10-1-04 Departments assigned to a specific Deputy or Assistant City Manager may vary depending on the experience and background of the individual. BAYTOWN 68 r 69 �.ia�.uao frJ�� uoijuanuoo 13 Jo uotJUiado lioddns ol unojf,�Ug ut sIsixa 13�11Uui atqV In � �� UIU ao 11. sl o :pojomsup oq suoilsonb guimojjoj oqi iuui Iuollpo Si 1! `.IaIuao uolIuanuoo Oqj guimu umw puu guilu.iado Tuiddinbo Tuiumo TuiloTulsuoo.ion atgisuodsa.i oq 1pm.X113 aup oouis ry ZirlIllS :49 2I31NAD NOII.NHAN03 HH1 (I'IIlOHS •punj a o a o a o osuadxa a ISi o uu St o unj uaa.q Bu .�ajuaa uoljuanuoo auj JOJ spaaooid t � hUI � H u�.� Iq. .I P P oqj ol Ig��n u a �ju aot�Ias gap aijj ` anan off �uiasXs Baas pug iaJUnn auk Jo sanuana.i tau auk Jo q. o5pajd v Xq puu sax .uia of",,p�uioi� �u ul��d oT sap no.�d spy t j uiz oujnv aau�uip�o auZ F= z r _ _ •auoz aj o Ioa Co4d i� hod v sv t'om zuijL _.._ r uauj jo uuId 2ul a C :sm Eoptuo H auk ol Palis PuetsIou� .iajuao uoljuanuoo V UOTIVoot auk. 100Z uI 'a cols dius.. pug juv invisa.i auj jo uopomisuoo OqI Joi q P ainoos suns uvoI a w' �a.zn u2n �aTUn�d/otjgnd,, oup aluutuinsuoo of luouiijuimoo 1i.D au a t>nud a uIn P aniaoa.i jou n ` uolsg000 once uo (sa1H} sj sodo.id .ioj sisonba-a ponssi X.11D ig . P q a •s.ia on urno X oAoiddu uzn uo.ia aj,.:uo alu.iudas V o Ind ojQm (.iajuao uoljuanuoo u� � � g qP p � p a � puu juv inrlsa i `o iols dies a j� uipnj xa} sluotuano.iduii v -Lu au.L •luumulsai puu uuuuw otp ^ n on. norm u� s u� uo a.injuan ajunud oI nd„jo Ind It wogs dies 1310u U pap jout .u Pj I uj p t I P t S / .Iq I uanuoo o suo3 o s z o uoi iw o l osn of sung lualui s IX1iD auj `,KIluul2uo SE .iajuao uo•� n1 I . tt P .It. �$ u . •j�Ao dde JaIon a.Iinba.i jou op SOD •asodind juuj.ioj posh uaaq anvu ; spaaoo.id puoq all jo auou pub paIon ISUOO uaaq jou spq loo.faid jaluao uoiluanuoo oql •.ialuoo uoi uanuoo o uoi�or�i�suo� xof a n auos sum uotjitui V$ `soD auj jo spaaoo.id aul uio.id r .� J P t P •uiajsxs JOAAQs puE JOIVA.auj 01 sjuauiano.iduH jo uoponi1suoD puu `-LuolsXs suoijuoiunurmoo P jo osugo.ind • Tuipjinq pu I ujo uoponiisuoo `.ialuao uotIuanuoo u jo uopon iisuoo :sosodind 2uimotjoj oqj joj 000 S 1$,jo junoui-o judiouud aqj ui 8661 ul (soo) uoiju2ilgo jo saluol,pl iaD ponssi X113 auZ uoiju2ijgo jo saJUo JjPO3.iajuaD uoiIuanuoD Jo UOTTEoottVa-H :.LDgf EnS .i02PuBW XJID `uosNopr tilpo Y�Io2Id � jtounoD XJID pu-.ioxvw •os V00Z `6 JaquiaTdas o If a market exists for a convention center, should the (as PP CitY's roleopposed to the M.private sector) be as owner and operator of the center? o Is capital construction funding, including a $2 million advance from TIRZ developer if :r available, and sufficient to construct the facility? o Does the City have sufficient fiscal ability to offset operating losses that are common in operation of a public convention center? After review of the foregoing considerations and in light of the current infrastructure needs and priorities of the City, it is apparent that the convention center project is not feasible at this time. Therefore, a determination on the status of the proceeds and interest earned form the $4 million is needed. There are two options: J • Defease the debt attributable to the convention center, and use the remaining proceeds, including interest earnings, for one of the other three authorized purposes. • Reallocate the bond proceeds and interest earnings attributable to the convention center for construction of improvements to the water and sewer system, as allowed in the initial sale of the COs. REALLOCATION OF THE CONVENTION CENTER DEBT It is recommended that the se •second option above be approved. "Reallocate the bond proceeds and interest earnings attributable to the convention center for , construction of improvements to the water and sewer system, as allowed by the initial sale of the COs. " The City sought the advice of bond counsel (Vinson & Elkins) to determine, if the bonds are defeased or reallocated, whether there is a legal need to reimburse the Hotel/Motel fund for prior interest paid on the debt or to pay the fund the interest earned on the investment of CO proceeds. V & E's opinion is there is no obligation to reimburse the Hotel/Motel fund or pay interest earnings to such fund, and furthermore, it would be improper to do so. The Hotel/Motel fund has been revised in the proposed budget to eliminate the allocation for the convention center debt. :PI ;.1 l 70 1 1 CITY OF BAYTOWN 1 BAWOWN MEMORANDUM 1 To: Mayor and City Council From: Gary Jackson, City Manager 1 Date: September 9, 2004 Subject: Storm Water Utility Division Budget and Proposed Rate Structure The Municipal Drainage Utility System (MDUS) was established in the 2003-2004 budget to 1 ensure compliance with National Pollutant Discharge Elimination System (NPDES) Storm Water Phase II. As part of the Federal Clean Water Act under the NPDES, the U.S. Environmental 1 Protection Agency has mandated the Texas Commission on Environmental Quality (TCEQ) to establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems. On November 13, 2003 the Storm Water Utility Fund was created by City Council 1 with a $1-per-month administrative fee on City of Baytown utility bills. The fee was established to fund the administrative functions of complying with the unfunded Federal Storm Water Management Program and to provide a rate study to establish a fair and equitable rate as required 1 by Texas Local Government Code Title 13, chapter 402, Subchapter C. The current MDUS administrative fee recovers the cost of implementation and those additional 1 or incremental duties performed and/or required by the mandate. Maximus, Inc. was retained to conduct a rate study to analyze the allowable expenses that can be allocated to a storm water utility and to recommend options for a user fee that is consistent with State law. The proposed ' budget includes the funding for required activities not currently performed by other City departments or personnel. This proposed budget continues the current Storm Water Program Coordinator and adds a construction inspector in January 2005 to initiate the tasks required under ' the NPDES regulations. The MDUS rate study fee options were presented at the work session on July 22nd to provide funding for various levels of storm water program eligible activities. Levels of service are determined by eligible costs as listed in the state statute. The level of service and equitable fee will be determined by City Council as part of the budget review and adoption process. 1 The City Manager's proposed budget contains revenues based on the current $1-per-month fee. It is recommended that Council consider either Service Level 1 or Service Level 2 in ' implementing a more equitable system of charges based upon impervious surface. 1 1 71 • Service Level 1 is based on cost recovery of--the additional budget costs directly attributed to the minimum level of compliance with the unfunded mandate. Proportional costs of existing staff time devoted to Storm Water compliance are not ' included. • Service Level 2 includes the cost recovery in Service Level 1 plus a recovery of administrative/overhead expenses proportional to the time spent by various ' departments, including Engineering, Planning, Building Services, Environmental Health, and Parks and Recreation. It does not include cost recovery of eligible field activities such as drainage maintenance and street sweeping. State regulations allow for a city to exempt local schools and/or churches. Exempting one or both groups will impact the rates paid by the remaining properties. State agencies and institutions of higher learning (Lee College) are automatically exempt under the State statute. As required by the statute, the fee rate structure is determined by impervious area of the subject property and level of service provided and charged to the MDUS. Based upon the feedback obtained during the work session, Maximus prepared an alternative rate chart that expands the ' number of categories from "residential plus 7 non-residential" to residential plus 18". These expanded categories and rates were completed on August 24, 2004. The expanded categories and rates were provided so that Council could determine the applicable categories' structure, service level and status of exemption. Council selected the Service Level 2 category rates without any additional exemptions. On October 14, 2004 a public hearing will be ' held as required by State statute to solicit public comments and input on the proposed Service Level 2 rates. Upon approval of a new rate and structure, the $1-per-month fee will be replaced, once the new categories and rates are assimilated into the utility billing system. This is expected , to occur by the end of 2004. The following table illustrates the monthly charge at Service Level 2: Residential Non Residential Single Family Living Unit Equivalents 1-5 6-10 11-15 16-20 21-25 26-30 31-35 Monthly .68 $1.71 $5.13 $8.56 $11.98 $15.40 $18.83 $22.25 Charge Non Residential Sin le Family Living Unit Equivalents 36-40 41-45 46-50 51-60 61-70 71-80 81-90 Monthly $25.67 $29.10 $32.52 $37.66 $44.50 $51.35 ]7�20 Charge Non Residential Sin le Family LivingUnit Equivalents 91-100 101-150 151-250 Over250 Monthly $65.04 $85.58 $136.93 $205.40 Charge 72 i I 5 ti M6nomndum To: Gary Jackson, City Manager Bob Leiper, Assistant City Manager CC: Fred Pack, Director of Public Works Greg Stubbs, Director of Planning From: Bill Pedersen, P.E., Director of Engineering Date: September 9, 2004 Re: Comprehensive Water& Sewer Master Plan and Capital Recovery Fee (CRF) Study In order to promote orderly growth and defray the cost of extending utilities to undeveloped areas of the city, staff proposed the preparation of a Comprehensive Water and Wastewater Master Plan for the entire city. This plan has been completed by the consultant PBS&J. A critical element of the plan was the calculation of a Capital Recovery Fee (CRF) stud that p p rY Y will allow the city to update our current Connection and Capital Buy-in fee ordinance. Utilizing elements of our Baytown 2020 Comprehensive Plan, staff worked with the consultant to update projections in land use, densities and population within the service areas for ultimate development. The plan outlines major capital improvement infrastructure projects that will be needed to service areas that have been identified for growth over the next ten years. The plan provides the city with an analysis of the total capacity, level of current usage, and commitments for usage of capacity of the existing capital as well as look at existing capital improvements within the city and the cost to upgrade, expand, or replace the improvements to meet existing needs and usage. The $145,000.00 cost for this Comprehensive Water & Sewer Master Plan and CRF Study is being funded by the water and sewer fund. To adopt an impact fee, a city must follow procedures outlined in Chapter 395 of the Texas Local Government Code. These include the development of "land use assumptions" and a capital improvements plan. Capital Recovery Fees (CRF) or "Impact Fees" are regulated by the "Local Government Code, Title 12, Planning and Development, Chapter 395, Financing Capital Improvements Required by New Development in Municipalities, Counties, and Certain Other Local Governments". Chapter 395 defines impact fees as a charge or assessment imposed by a political subdivision against new development in order to generate revenue for funding or recouping the costs of r 73 capital improvements or facility expansions necessitated by and attributable to the new development. The term includes amortized charges, lump-sum charges, capital recovery fees, contributions in aid of construction, and any other fee that functions as described by this definition. The plan is required by state law to be updated every five years and will receive oversight and direction from the Planning and Zoning Commission which serves as the city's capital improvements advisory committee. The following is a chronology of events that has occurred and must occur adoption of the proposed impact fee: • On July 25, 2002, City Council passed Ordinance No. 9392 to enter into a contract with PBS&J to prepare land use assumptions, 20-year Capital Improvement ("CIP") for Water and Wastewater and Capital Recovery Fee Determination in accordance with Chapter 395, Texas Local Government Code. • On March 27, 2003, City Council adopted Ordinance No. 9543 setting the public hearing to amend the comprehensive plan by updating the land use map. • On April 10, 20039 City Council adopted Ordinance No. 9545 amending the Baytown 2020 Comprehensive plan to update the City of Baytown land use plan maps. • On April 21, 2004, the Planning & Zoning Commission received a presentation from the consultant for the project and held a public hearing to solicit comment from the development community. • On June 24, 2004, City Council held a public hearing on the land use assumptions and capital improvements plan. • On July 8, 2004, City Council adopted the land use assumptions and capital improvements plan. • On July 21, 2004, the Planning & Zoning Commission, sitting as the city's capital improvements advisory committee, made written comments to City Council regarding the proposed impact fee. • On August 12, 2004, the City Council is scheduled to conduct a Public Hearing and consider the adoption of the proposed impact fee. Fees, if approved, must be adopted within 30 days of the public hearing. y According to the PBS&J study that was conducted in accordance with State Law, the maximum impact fee that can be adopted at this time, per Equivalent Dwelling Unit, is t $324.47 for water and$1,918.98 for Wastewater or a total of$2,243.45. . ;I J 74 ,-i L Memo J To: Gary Jackson, City Manager From: Fred Pack,Public Works Director Date: September 9,2004 Re: Street Maintenance Sales Tax Program and Budget The voters approved a street maintenance tax in the amount of 1/4 of 1% sales tax on May 15, 2004. pp Y The tax will automatically expire in May 2008 unless reauthorized by the voters in a subsequent election. The funds generated by the additional sales tax are an estimated $1,500,000 per year. 7 During the 2004-2005 budget period the City will receive approximately $1,250,000 in revenue from a partial year of collection. The funds will be limited to the maintenance of existing residential J streets as of May 15, 2004. There are three types of maintenance planned: concrete street repair, asphalt milling/overlay and crack sealing. Concrete street and sidewalk repair is currently being done by either replacing failed concrete street panels or pressure grouting (concrete raising) panels that have dropped due to base and soil conditions. This work is currently being funded out of the General Fund for$290,000 per year. The sales tax fund will provide $200,000 for this work by contractors while the general fund will continue to fund$90,000 per year for projects ineligible for sales tax funding(i.e.: sidewalk repairs). Crack sealing involves sealing cracks and joints with a tar substance to stop the intrusion of water penetrating the street surface to the base material. The infiltration of water to the base material leads to the subsequent deterioration of the pavement. The plan is to expend $150,000 next year to perform this type of preventative maintenance. The City is not currently performing this type of street maintenance. Asphalt milling/overlay involves the removal of failed asphalt in areas with relatively minor failure of the road base. Instead of the total reconstruction of the street, the old asphalt is generally milled, minor road base repairs made, and then new asphalt is overlaid. The plan is to expend $900,000 next year for this repair on residential streets. Based on Engineering Department estimates, as much as 5%2 miles of residential streets can be rehabilitated under this program. The City is currently not performing this type of street maintenance. The work in all three areas will be contracted out to construction companies. No additional city employees will be hired to complete the street maintenance work associated with the street maintenance tax. Staff is currently developing street selection criteria for review by City Council later this year. 7 75 7 EPACITY OF BAYTON 2401 Market P.O. Box 424 Baytown, TX. 77522-0424 (281)420-5394 Fax(281)420-5380 BAWOWNPlanning t & D Development Services - To: GaryJackson City Manager �' g Bob Leiper, Assistant City Manager t From: Gregory K. Stubbs, AICP, Director of Planning&Development Services Date: 9/9/04 RE: Comprehensive Plan Update The purpose of the Comprehensive Plan (The Plan) is to provide an accurate roadmap for the City's future growth and development. The Plan identifies goals, objectives and policies that focus on current and future needs. To better plan for the city's future growth, a true account of population estimates and exiting conditions must be updated and analyzed to provide a solid foundation from which to build. The existing plan provides significant focus on community appearance, beautification and the city's image. The Baytown 2020 Comprehensive Plan was approved by City Council November 9, 2000, prior to the Census Bureau population figures being released. In order for The Plan to be effective the city should provide for a comprehensive update every five years taking into account the changes that have occurred over the past five years. In our case, Baytown has experienced significant growth in new housing starts, implemented our first Tax Incremental Reinvestment Zone (TIRZ) and currently is funding substantial capital improvements to support future growth within our City. The existing plan does not adequately address these major issues that are crucial items to consider in order to effectively plan for our future. The major benefits of this Comprehensive Plan Update include: • Current population projections providing a more accurate forecast for the future. • The provision of a significant update to the Utility Element with the inclusion of proactive policies and action statements addressing future growth. • The addition of an Economic Development Element in order to more effectively addresses our future economic outlook. The Economic Development Strategic Plan that is currently being drafted for the Baytown Economic Development Foundation (EDF) could be included within our comprehensive plan. • The addition of smart-growth policies focusing on the need for infill development and the revitalization of core areas. • The addition of specific goals, objectives and policies as it relates to future annexation ' considerations. • The identification of future growth areas and the establishment of specific goals, objectives and policies to address and support the growth. The estimated cost for this Comprehensive Plan update is $75,000. This project will be staff-led and will be supported by limited use of sub-consultants as needed. 76 CITY OF BAYTOWN 2401 Markel P.O. Box 424 Baytown,TX. 77522-0424 (281)420-5394 Fax(281)420-5380 BAYTO"N Planning&Development Services To: Gary Jackson, City Manager Bob Leiper, Assistant City Manager From: Gregory K. Stubbs, AICP Date: 9/9/04 RE: Unified Land Development Code (ULDC)/Zoning Update The creation of the Unified Land Development Code (ULDC) will provide a tool to implement the comprehensive plan, consolidate and update existing ordinances, provide for consistent procedures, and further streamline the development review process. j The existing land development regulations contained within the city's code of ordinances and development guide contain rules that were developed at various times in the past. Many of these ordinances were created independently to address specific community concerns and are currently administered by various city departments. This approach creates inconsistencies and confusion in the application of the development review process. The major benefits of the ULDC creation include: • The consolidation of the land development codes in one document, in logical order, would provide for ease in administration and communication. • The comprehensive update and revision of Chapter 18 'Buildings", Chapter 26 Community Development, Chapter 38 Fire Prevention & Protection, Chapter 58 "Manufactured Homes, Mobile Homes & Parks", Chapter 94 "Traffic and Vehicles", Chapter 110 "Floods", Chapter 112 "Off-Street Parking", Chapter 114 "Sewer and 1 Water Line Extensions", Chapter 118 "Signs", Chapter 122 "Streets and Sidewalks", Chapter 126 "Subdivisions", and Chapter 130 "Zoning". • The provision of a user-friendly document that will aid staff in further streamlining the development review process. The estimated cost to develop and re-codify the Unified Land Development Code, including a review and recommendations to update the zoning ordinances is $125,000. The proposed Municipal Development District 2004-2005 budget includes an allocation of$37,500 towards the Development Code portion of the project. The majority of this expense is the retention of a consultant to review all of our codes and ordinances, citing inconsistencies and recommending improvements and reorganization. 1 ' 77 t . MEMORANDUM * '� September 23, 2004 TO: Gary Jackson, City Manager FROM: Shon Blake, Interim Fire Chief Bernard C. Olive, Assistant Fire Chief SUBJECT: Change in Fire Classification Allocations for the 2004-2005 Budget The budget that Council adopted last meeting contained a revision in the Fire Department staffing allocation to reflect Chief Brown's reorganization plans. This plan was reviewed with Council during the budget work session on August 3, 2004. The departure of Chief Brown resulted in my review of this reorganization plan with Assistant Chief Olive. Chief Olive and I do not plan to implement the changes proposed by Chief Brown. State Civil Service law requires Council to adopt and ordinance establishing the classification system and the number of positions authorized in each classification. This is generally accomplished in the adoption of the budget. In order to properly reflect the number of positions in each classification in the Fire Department for the 2004-2005 budget, it is necessary to adopt the change in the budget to retain the g current position staffing levels. Current Allocation a Adopted Budget Allocation Proposed Chan P g p g Fire Chief Assistant Chief 2 4 2 Battalion Chief 5 3 5 Lieutenant 18 18 18 Equip. Operator 15 15 15 rr Fire Fighter 45 45= 45 TOTAL 87 = 87 87 It is not necessary to chapge the ftmdi' allocation.in .the ado opt bud et. With approval of this _ g g pp ordinance, the staffing allocation page 13-8 in the budget will b e updated. 78 . s WA Memo BAYF WN - To: Donna Sams,Finance Director From: Byron Jones, Chief of Police Date: September 9,2004 1 Subject: Cost Estimate for Police Academy Operations Memo No.: A-2004-13 A review has been made of estimated costs for the new facility of the Baytown Police 1 Academy during the budget year 2004-2005. It is anticipated that the new facility will only increase electrical costs during this next year. A review of similar facilities show electrical service should be estimated at $1,200 per month. Per your instruction,we anticipate being in the new facility for only three (3) months. Accordingly, increased costs for the 2004-2005 budget year will be$3,600. The new facility will not greatly increase expenses on an annual basis. We anticipate the following costs for operating the new Police Academy facility. General Supplies $3,094 Educational Supplies $19,736 Building Maintenance $11,823 Electrical Service $17,400 Janitorial Service $2,700 Travel&Training $7,469 Instructor Fees $4,000 Total Expenses $66,222 Revenues will be generated by the following means: Law Enforcement Officer Standards and Education grant $11,000 Outside Agencies classes Midmanagement-20 @$150 $3,000 Advanced Firearms-16 @$50 $800 Citizens Police Academy-50 @$35 $1,750 Tactical Police Driving- 12 @$60+$12 $864 Basic Firearms-8 @$50 $400 Intermediate Firearms- 10 @$50 $500 Tactical Shotgun- 10 @$50 $500 Baytown Police Department,3200 North Main Street,Baytown,Texas 77521 http://police.baytown.org 79 Subject: Cost Estimate for Academy Date: September 9,2004 ent Police Driving g--24 @$30 $720 ASP Baton—6 @$15 $90 Defensive Tactics—20 @$30 $600 Mobile Video Operations— 10 @$30 $300 MIST—20 @$35 $700 OC Pepper—6 @$15 $90 Officer Survival—6 @$30 $180 Baytown Employee classes Fireanns Qualifications— 127 @$60 $79620 Midmanagement—20 @$150 $35000 Advanced Firearms—40 @$50+$110 $65400 Tactical Police Driving—33 @$60+$12 $25376 Basic.Firearms—40 @$50+$110 $65400 Intermediate Firearms—50 @$50+$110 $81000 Tactical Shotgun—50 @$50+$20 $35500 Recurrent Police Driving—66 @$30 $1,980 ASP Baton— 10 @$15 $150 Defensive Tactics—60 @$30 $1,800 Video Operations—3 30 $900 Mobile V Op o s 0 @$ MIST—60 @$35 $25100 OC Pepper— 12 @$15 $180 ,rY Officer Survival— 18 g $30 $540 Total Revenue $669440 ,,�, The above costs and revenue are based on anticipated attendance of classes. The costs will be re-evaluated on a bi-monthly basis. .:.:::.... Baytown Police Department,3200 North Main Street,Baytown,Texas 77521 80 http://police.baytown-org `' CITY OF BAYTOWN "S MEMORANDUM BAYTOWN TO: Gary Jackson, City Manager Bob Leiper, Deputy City Manager Mike Lester, Director of Health and EMS FROM: Jack Pitcock, EMS Division Manager DATE: September 9, 2004 SUBJ: FY 2004/05 Budget—Administrative Support H The FY 04-05 Budget funds a new Administrative Support II position for Emergency Medical Services. The authorized position will be used to augment EMS billing and collection efforts. EMS billing is based upon billing reasonable and customary fees for services and supplies, and recovering them from multiple insurance companies, Medicare, Medicaid and the patient. It is a complex, labor intensive process, including researching and correcting bad addresses, incorrect insurance information, and filing with multiple insurance companies. When we have used additional manpower in EMS billing operations in the form of injured, light- duty paramedics, our revenue increased significantly during their time working in billing. When the light-duty employees returned to regular duty, revenue decreased. By utilizing an individual who is trained, experienced, and dedicated to EMS revenue collection, it is reasonable to expect an increase in EMS collection percentage. j t 1 Health Department Emergency Medical Services Division 81 CITY OF BAYTOWN WO 1 TO: Gary Jackson, City Manager FROM: Dr. Craig Brown, Fire Chief DATE: September 9, 2004 , SUBJECT: Hazardous Materials and Homeland Security Grants Baytown has been awarded a series of grants to better improve our homeland security readiness and enhance our response capabilities to incidents involving hazardous materials. In 2004 we received two grants from the Office of Domestic Preparedness through the State Homeland Security Grant Program administered by Texas Engineering and Extension Service (TEEX). We have previously received other funding allocations in this area. Below is a brief summary of the intended allocation of the grant funds. Most of the grants require payment directly to third party vendors from TEEX, so the City will not receive any funds, but rather will receive the benefit of TEEX spending the funds on our behalf. 2004 Law Enforcement Terrorism Prevention Program Grant(LETPP) $118,240 • Project 1 — Hiring a consultant to conduct threat assessment of potential targets in Baytown response area. Estimated Cost: $65,811 i • Project 2 —Hiring a consultant to conduct a comprehensive inventory assessment of potential targets in Baytown response area. Estimated cost: $ 52,429 If actual costs are lower than estimates, we will be allowed to allocate the remaining funds towards , approved equipment or other planning costs at a later date. 2004 State Homeland Security Grant (SHSP Grant) $180,582 , We propose to allocate the 2004 Homeland Security Grant Funds for the following projects: • Technician Level Hazmat Training Estimated Cost: $ 18,058 (There is a 10 percent limit of our allocation for training costs.) • Port Security Marine Craft Estimated Cost: $30,000 • Enhanced 9-1-1 Communications capability Estimated Cost: $25,582 • Authorized equipment purchases of$106,942 from the following categories: o Personal Protective Equipment o Explosive Device Mitigation and Remediation Equipment o CBRNE Search and Rescue Equipment o Interoperable Communications Equipment o Detection Equipment 82 o Decontamination Equipment o Physical Security Enhancement Equipment o Terrorism Incident Prevention Equipment .7 o CBRNE Logistical Support Equipment o CBRNE Incident Response Vehicles o Medical Supplies and Limited Types of Pharmaceuticals o CBRNE Reference Materials o Agricultural Terrorism Prevention, Response and Mitigation Equipment o CBRNE Response Watercraft o CBRNE Aviation Equipment o Cyber Security Enhancement Equipment o Intervention Equipment J o Other Authorized Equipment s. A complete list of equipment allowed to acquisition under this program will soon be available for selection on their website. Once completed, our list will have to be approved by H-GAC and TEEX before funds are released and any equipment can be ordered. 2003 II State Homeland Security Grant Program t� In 2003, Baytown was a sub recipient for the 2003 II State Homeland Security Grant Program administered by Texas Engineering and Extension Service (TEEX) in the amount of$749,945. This grant was divided into two programs; • $5005000 for a customized regional Hazmat Response Vehicle • $249,945 for Interoperable Communications Equipment, Personal Protection Equipment, Logistical Support Equipment, Search and Rescue Equipment and Decontamination Equipment. The Office of Domestic Preparedness restricted the choices to certain models and types of equipment for this grant program. All communications equipment, the Hazmat Response Vehicle and the Hazmat ID detection equipment was purchased through Houston-Galveston Area Council's Cooperative Purchasing Program by TEEX on the City's behalf. The majority of the rest of the equipment has been requisitioned through the designated prime government vendor, Fisher Scientific Internet site. The r-' majority of the equipment has been received, but a number of items are still on back order. TEEX has also approved our purchase of 11 laptop computers and a stretcher through local purchasing, and upon receipt of the invoice and delivery receipt, they will reimburse us. This final phase will be completed once all of the other equipment has been received. -' The Fire Department and the Division of Emergency Management will continue to seek grant funding for training and equipment that will enable our first responders to provide the highest level 1 of response to protect our citizens in case of an emergency. 83 CITY OF BAYTOWN BAYTOtiUN MEMORANDUM TO: Gary Jackson, City Manager FROM: Asim Khan, ITS Director i DATE: 9 September 2004 ■ SUBJ: Supplemental Overview FY04-05 ❖ Replacement of Windows Servers ➢ This is a replacement of our Windows servers running Email, Internet, Databases, and file storage. The current servers are four to five years old and will not run the new operating software (Windows 2003) that is required to upgrade to the new Email and database software. Four servers will be replaced this budget year. It also includes the upgrade Windows server software to include the OS (Windows 2003), Exchange (Exchange 2003), and Internet Security & Acceleration (ISA) Server (replace MS Proxy and added security measures). •'• Anti-Spam and Web Blocker ➢ The Prism boxes are the ITS Internet access and email management solutions of choice. iPrism is a hardware appliance that filters and reports on inappropriate Internet access which will enforce an Internet Acceptable Usage Policy (AUP) within the organization. ePrism is a dedicated email filter appliance that provides a total SPAM management solution for the City. Using the latest mail filtering technologies, ePrism provides complete control over the classification of email and its distribution. •'• Pentamation E-Gov ➢ This is an E-Gov interface to our current software that allows the public to make on-line inquiries on their utilities bill and building inspections. This also has an interface to accept payments on-line via our web page. These features will allow access for contractors to apply for, schedule and check the status of their building permits. It will also allow to on-line payments of utility bills and real time employment applications. INFORMATION TECHNOLOGIES SERVICES 84 , 4 ..I I } •'• VOIP Technician 7� ➢ This technician will handle the daily responsibilities of the change to "Voice over Internet Provider" or VoIP operations. This will include the server administration, creating call groups, moving numbers, installing new devices and managing the PRI data circuits for external dial tone. This position is required to transition to VoIP digital =� telephone operations. t •'• Pentamation Plus Series ➢ This is an upgrade of the financial, HR, utility billing and inspections software to a full Windows graphical environment. This upgrade will increase productivity and enhance customer service support. •'• EOC &Police Academy Cabling ➢ Network cabling for the new EOC and Police Academy. This will include analog phone lines for the EOC and network fiber connection into the backbone. l •'• Extension on to City Hall ➢ An extension to City Hall will provide a facility to house all the of Windows based servers, Firewall, Internet and fiber optic connections in a raised floor, dedicated air conditioned, secure enclosure. The new extension will also include additional office space to accommodate ITS staff, isolating them from the noise levels currently associated 7 with being located in the same room as the servers and allow space for the additional ITS personnel in the proposed budget. This additional space will also allow the Planning and Development Services conference room to be returned for that use after it was acquired for ITS use. Information Technology Services 85 CITY OF BAYTOWN iFAR11 BAYTOWN MEMORANDUM TO: Gary Jackson, City Manager FROM: Asim Khan, Director ITS DATE: 9 September 2004 SUBJ: PC Specialist/PC Technician Positions FY04-05 The City of Baytown currently has an open RFP for a complete redesign of our web pages. This redesign will enhance our public information and also incorporate several E-Gov features such as on-line inquiries, scheduling events and making payments. The current ITS staffing is unable to support our current web pages beyond those updates that are required by law. The redesign and E-Gov implementation will require more time be dedicated for maintenance and to ensure maximum "up" time of the services. Because of the highly technical aspects of the design we are unable to outsource hosting and maintenance. In order to accomplish this we had two options; 1. Option One - Create a new position and hire an individual to perform web master tasks. ITS attempted to assess the amount of time it would require performing these duties. At least initially, it has been determined it would take approximately 50% of an 8 hour workday. Because the qualification of this individual would be closely related to a junior system administrator, the remainder of the job tasks would be comprised of daily system administrative duties to relieve the load on other staff members. 2. Option Two — Restructure the job description of a PC Specialist position to include web master duties and fill this position. The current job duties of a PC Specialist include advanced personal computer hardware and software support. ITS currently has a PC Technician on staff who has considerable experience in web master duties. Selecting Option Two and moving this person into the restructured PC Specialist position, followed by hiring a new individual to fill a vacant PC Technician position, would enable a cost saving of approximately $6,700 annually verses filling a full time web master position. This will also facilitate more man-hours for personal computer operations, which ' would be more beneficial than additional system administration man-hours. The adopted budget reflects the implementation of Option Two. INFORMATION TECHNOLOGIES SERVICES 86 CITY OF BAYTOWN. BAMWW t MEMORANDUM To: Gary Jackson, City Manager From: Fred L. Pack,Director of Public Works/Utilities Donna Sams,Director of Finance Date: September 9,2004 Re: Reorganization and Increase of Services for the Water and Sewer Fund's Water Distribution and Utility Billing Divisions 1 DEPARTMENT FUNCTIONS In the Water and Sewer Fund, the Water Operations Department has the main responsibility of delivering to its customers a safe and reliable source of water. To provide this customer service, the 1 Department maintains approximately 435 miles of water distribution lines in the City. The Water Distribution Division provides this maintenance,which involves repairing leaks on main lines and fire hydrants. Currently, there are nine positions making up three crews to do this maintenance. A 1 separate section of the Water Distribution Division is the Customer Service Crew. Currently,there are three positions in that crew. This crew primarily gets its work orders from the Utility Billing Division. The work orders include, but are not limited to all connects, transfers, disconnects and meter checks related to new customers,relocating customers, and delinquent customers. They also lock meters,pull meters, locate meters and change small meters (less than l'). They do all the miscellaneous maintenance on the meters, such as installing/replacing the meter interface units (1VIIU), raising the meters,meter testing, and cleaning the meter box. The Utility Billing Division of the General Government Department within the Water and Sewer Fund generates the majority of the work orders for the Customer Service Crew. The main responsibility of the Utility Billing Division is providing positive customer service to the utility customers. The staff consists of four office staff and Manager, five meter readers and a Crew Chief, 1 for a total of 11 Utility Billing employees. This staff has the responsibility of ensuring that all system billing data is correct. They are responsible for the monthly procedures related to the billing of water, sewer and garbage services. They ensure the customer's meters are properly read and billed for services received, generate monthly bills, refund security deposits, process delinquent accounts, and report meter problems for replacement or repair. 87 Utility Construction has three crews. The Tapping Crew is responsible for installing water and sewer taps and replacing failed sewer taps. This area consists of a three-man crew. The Construction and Water Rehabilitation crew is responsible for replacing old and inadequate main lines. They also do construction projects for other City departments, such as BAWA, Police, Fire, ITS, and Parks. Currently there are eight positions in this group. Water Production consists of one position for maintaining wells, sampling the distribution system and operating elevated storage tanks. DEPARTMENT PROBLEMS and CONCERNS The City of Baytown has a considerable amount of old and deteriorated water lines throughout the system. This aging results in numerous major breaks and minor leaks, especially during dry summers. In the past years,there were approximately 1,354 leaks. Previous years averaged 1,029 leaks. During the peak periods, this demand in repairs results in the utilization of crews from the Utility Construction, Tapping and Customer Service to respond and make an effort to keep up with repairs. Doing this takes away from their responsibilities of providing new taps and replacing old water lines as a function of the Water Rehabilitation program as well as providing the proper meter service necessary to the Utility Billing operation. There is also a considerable amount of overtime used. Last year$86,000 was expended for overtime. In the first five months of this fiscal year, $35,000 has been expended. This is 52%of the budgeted amount already expended with the majority of the water leaks still ahead in the hot summer months. There has also been tremendous growth in new housing over the past few years. This development, along with annexation, has increased the service area and creates longer travel time to jobs in these areas. Taking the Utility Construction, Tapping, and Customer Service crews away from their principal duties causes a backlog in the customer service they provide to these areas as well as rehabilitating water lines in the older area of Baytown. Water leaks cost the city money due to the loss of treated water, which is becoming more expensive each year. They also cause low water pressure, delays in repairs, new taps, and replacement of old lines. This produces a bad image from the public and is detrimental to the goal of providing the best customer service we can provide. SOLUTION The following are suggested actions to be taken to solve this dilemma: 1. Move two of the three Customer Service Crew positions to the Utility Billing Division where the majority of the work orders originate, and eliminate one of the positions. The current supervisor, Superintendent of Utility Transmission, has minimal day-to-day interaction with them. In the Utility Billing Division, the crew will report to the Meter Reader Crew Chief. We will propose a title and job description change for this position to Meter Services Crew Chief. The crew transferred from Water Distribution and the Meter Reader crew will report to this Crew Chief. The elimination of the third position is contingent upon implementation of the Automated Meter Reading(AMR)project. If this project is delayed,the third position will need to be moved to Utility Billing along with the other two positions. Funding for this third position will come from contingency funds. 88 2. Create a fourth three-man crew in the Water Distribution Division with three Utility Maintenance Workers to make up the additional crew. This new crew will devote all of its time addressing leaks without Customer Service job duties. 3. The Crew Chief position utilized in the Customer Service Crew will not be filled in the Water Distribution Division. The Water Distribution Division will replace all three Customer �} Service positions with Utility Maintenance Workers. p �Y Transferring the Customer Services crew to Utility Billing and having this additional Water Li Distribution crew will expand our services and help in preventing the use of other divisions to perform repairs. This additional crew would bring us back to the service level of positions we had before the organizational changes in 1994. At that time the department was downsized and an Inspection and Location Division was created. This division no longer exists as a separate enti Requests to locate g � entity. water lines are handled by the Water Distribution Division and inspections by the Building Services 7Ji division. This reorganization impacts the Water and Sewer Fund as follows: --' O Utility g Billin $145 710 O Water Distribution ($83,43D O Net cost of reorganization $625271 LJ i i 89 CITY OF BAYTOWN BWO .M. no TO: Gary Jackson, City Manager FROM: Donna Sams, Director of Finance DATE: September 9, 2004 SUBJECT: General Obligation Bond Redemption Based on current estimates and forecasts, and due to action taken by Council to lower the outstanding debt to provide capacity to complete the bond program the General Obligation Bonds approved by voters in 2001 will not require a tax increase in the 2004-2005 budget. The following outstanding bond issues were approved for redemption in accordance with action taken at the April 22, 2004 City Council meeting: Series 1993 General Obligation Bonds years 2005-2011 $1,620,000 Series 1994 General Obligation Bonds years 2005-2007 350,000 Series 1995 General Obligation&Refunding Bonds years 2006-2011 1,845,000 Series 1995 General Obligation Bonds 2007-2008 425,000 Total Bonds Redeemed $4,240,000 The Series 1993 and 1994 issues were redeemed in fiscal year 2004. The Series 1995 issues will be redeemed in fiscal year 2005. A principal balance of$2,270,000 is scheduled for redemption in the Proposed 2004-05 budget. Principal of$1,970,000 was redeemed in fiscal year 2004. The City has taken advantage of prior refunding opportunities along with previous increases in property values to lower current debt service expenses. This has enabled the City to defer the , originally projected $0.025 tax rate increase estimated for the implementation of the 2001 Bond Program. The Capital Improvement Project Fund CIPF provided a funding source that could be used to p P J ( ) P g offset debt service costs from future 2001 debt service issuance. Funds that have been designated in the CIPF and debt service reserves that are restricted to the repayment of debt were used for this redemption. The debt service portion of the tax rate will remain constant at $0.28003 during the life of the bonds if current assumptions used to forecast ad valorem values remain constant during the remaining two years (2005 and 2006) of the 2001 Bond Program. This debt restructuring will assist in lowering annual debt service expenditures and give the City greater flexibility in the maintenance and operating budget(General Fund). 90 BA�'TaIA N i Memo To: Gary Jackson, City Manger From: Fred Pack,Director of Public Works and Utilities Date: September 9,2004 Re: Water rehabilitation Projects for 2004-2005 1 The City of Baytown Water Rehabilitation Program utilizes a City crew to replace old, inferior water distribution lines. This replacement improves water pressure and reduces the number of leaks, especially during droughts when older lines are more severely affected by shifting soils. This replacement process usually involves relocating the lines from the rear of the property to the front. A contract is issued to a licensed plumber to reconnect the individual service lines to the new lines. An added benefit of this program is the ability to install new/additional fire hydrants on the new mains, enhancing public safety. The following projects are scheduled for the next two fiscal years beginning in October 2004. Projects are subject to change based on unexpected failures or pressure problems. North Whiting from Sterling to W.Lobit... Replace 2"in front with 6"in front...1200' W.Jack from W.Lobit to N.Whiting... Replace 2" in rear with 4"in front...500' W.James from W. Lobit to N.Whiting... Replace 2"in rear with 6"in front...1150' W.Murrill from Rolland to N. Whiting... Replace 2"in rear with 6" in front...1100' Felton from W. Sterling to W. Lobit... Replace 6" in front with 6"in front...1000' 91 i% 1 * * MEMORANDUM ffT) September 9,2004 TO: Mayor and City Council , FROM: Gary Jackson, City Manager SUBJECT: Landfill Remediation Update The City of Baytown operated a municipal landfill at a site along Cedar Bayou adjacent to the current East District Wastewater Treatment Plant at 3030 Ferry Rd. The landfill was closed in 1976. Permitting and closure procedures were not required for municipal landfills during this time period. An investigation of the bank of Cedar Bayou on January 8, 2003 revealed exposed trash and debris from the closed landfill. It appears erosion of the bank of Cedar Bayou has reached the edge of the landfill. The Texas Commission on Environmental Quality(TCEQ) was notified of the exposed waste on January 9,2003. Last year (June 23, 2003 special City Council work session), the needed East District Landfill erosion control project was discussed with Council. As was discussed at the time, investigation by ERM Engineering revealed that no hazardous substances are involved in this erosion problem, however the bank needs to be stabilized. Funding for this project was included in the adopted 2003-2004 budget and will remain in the Capital Improvement Project Fund (CIPF) allocated to this project. This project happens to be located at one of the bends in Cedar Bayou that the Chambers County-Cedar Bayou Navigation District(District)has identified for easing. The District is planning a federally funded project to improve the navigability of Cedar Bayou through a program of widening, deepening and "easing" of certain bends in the stream. There appears to an opportunity for a joint venture between the two entities that will coordinate with the . District's plans while completing our erosion control project. It is likely to reduce the cost to the City as well. On May 13, 2004, City Council authorized the City Manager to negotiate an agreement with the District for a joint venture to incorporate the landfill remediation with their Cedar Bayou improvement project. Those discussions are continuing and Council will be updated as soon as new information is obtained. The funding will remain available in the CIPF for this project until completion. .7- 92 * * MEMORANDUM September 9, 2004 TO: Mayor and City Council FROM: Gary Jackson, City Manager SUBJECT: Televising of City Council Meetings There has been discussion of a desire to televise City Council meetings on the local access cable 1 television channel as specified in our franchise agreement with Time Warner Cable. Contact has been made with Time Warner Cable and staff is following-up on a budget and timeline for the necessary hardware and fiber optic connections required to accomplish this task. While some of the connection costs are included as Time Warner's responsibility under the franchise agreement (the first 125 feet), any additional fiber optic cable required for connection and the acquisition of equipment and programming costs will be the City's responsibility. In order to provide City Council the opportunity to initiate this program during the 2004-2005 budget year, if desired, the amount of$50,000 has been included in the unforeseen/new initiatives section of the proposed budget. We do not anticipate costs being that high but want to ensure that adequate funds for capital implementation and operations are available if Council wishes to pursue the project. Ch s C 3 l 93 t76 r" f' juaur;jzdaQ saap as juauidojaAaQ pug NuiuuBId :Sq paxeda.id 170OZ,kInr A r.: root O£jaquiajdaS - £OOZ `i -iaaojao s NVrld HAISNI:4H3MdWOJ NMOJLAVU AO AID wol �r' CITY OF BAYTOWN COMPREHENSIVE PLAN 2004 ANNUAL REPORT INTRODUCTION. accomplish this unique objective requires ongoing two- way communication between the community and City The Baytown 2020 Comprehensive Plan Update planners. Creation of the Planning & Zoning reflects the vision of the community. The overall (Commission)was undertaken by the City Council as a Community Vision is followed by a set of community means to maintain this two-way communication that is goals as well as supportive objectives, policies, and the foundation of a vibrant plan and planning process. actions to form the implementation framework and Foremost among the Commission's duties are provide direction for the future growth and monitoring the implementation of the Plan,advising the development of the community. Each element of the City Council and other area governmental and plan has a vision statement that is specific to the community organizations on issues related to the Plan, element and consistent with the overall vision of the and reporting to the citizens on their findings and community. To have a vision means to imagine the recommendations. future. Visioning is a process by which a community envisions its preferred future. As an initial step in the effort to keep the Plan in front of the citizens and maintain its vitality, the BACKGROUND. Commission has prepared this annual report on efforts -' to implement the Plan. In this report to our fellow p � During 1991 and 1992,hundreds of Baytown area citizens, we outline the actions that have been taken in citizens, with the assistance of the City of Baytown, support of the recommendations provided in the l � developed a new Vision and Plan for the community's Comprehensive Plan. future. On August 13, 1992,the Baytown City Council adopted Resolution Number 1154 accepting the REPORT STRUCTURE. Comprehensive Plan. On November 9,2000,Baytown City Council adopted the Baytown 2020 This report es the completed actions of MR Comprehensive Plan, an update of the 1992 Plan, to the Comprehensive Plan 2004 Year Action Agenda, serve as a guide for policy decisions relating to the and identifies action to be completed under the physical growth and economic development of the Comprehensive Plan Five-Year Action Agenda 2001- community over the next 20 years. A "visioning" 2005. Because the foundation of the Plan is the Vision, process was conducted to develop community this report restates the original vision statement that is consensus on the goals and objectives that form the still the Community's vision. A status report on each framework for the updated Comprehensive Plan. In element of the Plan is then provided. order to create a shared vision of the future,the process involved city leaders and citizens in a dialogue to PLANNING PROCESS. identify issues, determine the assets and challenges of the community, and prepare goals and objectives that The Baytown 2020 Comprehensive Plan Update is will shape and define that future. a principal part of the City's overall,ongoing planning process. Adoption of the Comprehensive Plan by the PURPOSE. City Council establishes the vision and direction of the community and represents an important first step When the Plan was being developed, the toward achieving the City's desired goals. plan should not be considered a static document, community expressed a desire that this document not The p t, be merely another addition to the library collection. but rather the result of a continuous process to gather Rather, citizens committed to the effort demanded that and evaluate information and make informed decisions the plan be a living, breathing document. To based upon constantly changing conditions. The plan 95 i is intended to be reviewed on a regular basis and To be a community that has a positive image and updated as needed. At a minimum, the entire plan appearance, which is recognized and enjoyed by should be revisited every five years and revised as residents and by visitors alike. needed to ensure that it still reflects the true values and To -be a community that strives to balance direction of the community. However, while a city s comprehensive plan must be flexible to respond to residential, commercial, industrial, and changing needs,the community should remain steadfast public/institutional development supported by �g in its vision and support for the core goals and quality infrastructure and transportation systems. objectives contained in the plan. To be a community that places a high premium on MW the safety of its citizens through effective law enforcement programs and sound development THE VISION OF BAprogramspractices that buffer neighborhoods from incompatible development and excessive traffic. The Baytown Comprehensive Plan Update is organized and will be implemented using a hierarchy of To be a community that celebrates and builds on guiding principles. The overall Community Vision is its rich history,image and population diversity. at the top of the hierarchy. A set of community goals follows with supportive objectives, policies, and To be a community that welcomes visitors and ; pp � new residents with livable neighborhoods, quality actions to form the implementation framework and provide direction for the future growth and schools, an•unmatched parks system,and efficient p „ public service delivery.development of the community. A visioning process was conducted to develop a community consensus on To be a community that is prepared for and the goals and objectives that form the framework for amenable to new development while recognizing the updated Comprehensive Plan. In order to create a the fundamental importance of its established shared vision of the future, the process involved city neighborhoods, commercial corridors and historic leaders and citizens in a dialogue to identify issues, areas determine the assets and challenges of the community, and prepare goals and objectives that will shape and To be a community that appreciates its unusual define that future. The visioning process generally endowment of land and water resources and involved answering four questions: continues to be a leader among municipalities in local land acquisition, preservation, and public • Where has Baytown been in the past? access techniques. • Where are we heading in the future? To be a communitythat recognizes"smart growth" • Where do we want to be in the Year 2020? • How do we achieve our referred future? and sustainable development as more than passing p fads and maintains the necessary programs and The Baytown Vision is a broad statement of how support for effective growth management. the community views itself in the 21"Century. It is an To be a community known for its progressive ideal image of the future based on the community's public and private leadership, responsiveness to values. Baytown's Vision is: the needs of citizens and businesses, and positive and innovative approaches to community To be a community that continues to value development challenges. "community"first and foremost,capitalizing on its resourceful citizens, community groups, and The vision statements and goals, which form the businesses in the spirit of continuous foundation of this plan, were developed following improvement. identification and thorough review of Baytown's major assets and challenges and key planning To be a community that celebrates families and issues facing the community through 2020. The community interaction by ensuring diverse and community's assets and challenges were high-quality opportunities for housing, determined by citizens of Baytown through a employment,education and recreation. Comprehensive Plan Steering Committee. In addition, during a community forum March 15, 96 t 1999, citizens of Baytown were invited to characteristics of unique areas,such as the original participate in the identification of issues, town site,major corridors,and the bayfront. improvement needs, and priorities prior to development of the community vision. COMPLETED. H3 Studios is preparing a STATUS OF THE PLAN Downtown Master Plan to guide in the redevelopment of Texas Avenue. Baytown L_J INTRODUCTION. Downtown Association, a non-profit organization has been formed to serve as the Board for this The essence of the Comprehensive Plan was area. contained in the section of the report entitled, "The Plan". Reflecting its comprehensive nature and PROJECTED ACTION. Continue to work purpose, and the diverse concerns of our citizens, the with the Baytown Downtown Association in their Plan contains eight specific elements: efforts to redevelop Texas Avenue. i 1. Land Use and Annexation 2. Consider establishing planned development 2. Community Appearance and Image district regulations to increase compatibility, 3. Transportation reduce negative impacts among land uses, and to 4. Environmental Resources ensure quality sustainable development. 5. Parks and Recreation 6. Housing PROJECTED ACTION. Staff is proposing r ( 7. Utilities to develop an Unified Land Development Code, 8. Implementation which will include amendments to Chapter 126 which will include a Planned Unit Development These elements address the existing conditions, section to encourage a more creative approach in n tans for various development of land b providing an issues, goals, objectives and actin p the deve op y p g facets of the community-, and each element of the plan alternative for more efficient use of land. has a vision statement that is specific to the element followed by an update on the completed actions that COMMUNITY APPEARANCE and IMAGE. occurred in 2004 and the projected action for the coming year. Community Appearance and Image Vision Statement: To enhance the image of Baytown by the STATUS REPORT ON EACH ELEMENT use of external marketing strategies and internal LAND USE and ANNEXATION policies and procedures. To encourage the beautification of our community to provide heightened Land Use Vision Statement:To achieve a balanced quality of life for residents, the coma nercial/industrial and harmonious development pattern for Baytown that sector,and visitors alike. p Lil promotes the City's economic growth and reinvestment 1. Establish Litter Abatement/Keep Baytown preserving neighborhood integrity,while p g nei� Beautiful program environmental and aesthetic quality, and overall livability. COMPLETED. The City established a Litter Annexation Vision Statement: To anticipate and Abatement/Keep Baytown Beautiful program in effectively manage the City's long-term population and October 2000 and this year marked the fourth physical growth in a forward-looking and fiscally consecutive year as a "Proud Community" in the Keep Texas Beautiful program. The signature responsible manner while balancing the needs of � p � � current residents and existing infrastructure event for the Keep Baytown Beautiful program is investments. Trash Off. The City was awarded the Keep Texas 4 Beautiful"Government Award"for support of the 1. Consider establishing p Y special districts and overlay program during 2002-2003. districts with associated development standards to ��..; protect and enhance the appearance and PROJECTED ACTION. Continue development 7- 97 of Keep Baytown Beautiful program activities and Day, and the co-sponsored Household Hazardous community support. Waste day event with Harris County. 5. To develop a plan to improve the image of 2. Continue property maintenance enforcement and Baytown through the enhancement and support program improvement of an external marketing strategy and internal citizen relations. COMPLETED. The City established property maintenance enforcement and support program. COMPLETED. The Baytown/West Chambers County Economic Development Foundation along Enforcement activities include the use of three staff with the City of Baytown has created a marketing enforcement officers who survey the city and brochure that promotes the City's assets for responded to approximately 4,420 citizens' corporate expansion or relocation. complaints about potential health hazards, prevention of rodent harborage, public nuisances, PROJECTED ACTION. Continue to urban blight, junk vehicles, and illegal dumpsite support Baytown/West Chambers County issues. Approximately 4,232 complaints have Economic Development Foundation and been resolved/abated, including 200 illegal in the trade shows to highlight the p dum sites 632 vehicles, and 6,000 participate � junk veh City's' assets to promote corporate expansion or abandoned tires. relocations. PROJECTED ACTION. Continue development 6. Conduct a fiscal impact analysis to weigh the of enforcement and support activities for improved projected costs of providing municipal services to property maintenance. future development areas against the anticipated , 3. Explore options such as the creation of an"Adopt- future revenues to be generated by land p p a-Street" program and the reestablishment of the development. Clean City Commission and seek to encourage local non- rofit or anizations to develo PROJECTED ACTION. Staff is preparing a p g p process to affectively measure the fiscal impact for individual programs to assist in the efforts to maintaincommunity. providing City services to proposed annexations. clean-up and our 7. Continue to develop a strong working relationship COMPLETED. The Keep Baytown with Chambers of Commerce, Economic Beautiful program include: (1) Adopt-A-Street Development Foundation (EDF), Goose Creek (2) Texas Recycles Day (3) West Baytown Clean Consolidated Independent School District Day(4)2004 Household Hazardous Waste Day in (GCCISD) and Lee College to coordinate a joint coordination with Harris County and (5) Trash image enhancement program. 0f COMPLETED. The city has hired a consultant to PROJECTED ACTION. Continued develop an Economic Strategic Action Plan development of community based programs and through Municipal Development District (MDD) support activities for improved property funds. The creation of this plan is a joint effort of maintenance. In addition, continue to provide a the City,EDF,and the Chamber of Commerce. trash drop-off center at the City's Central District Wastewater Treatment Plant. PROJECTED ACTION. Complete and 4. Continue to provide resources to effectively implement the Economic Strategic Action Plan p y address litter abatement through the use of City with the assistance of Chambers of Commerce, workers, volunteer groups, and local service EDF,GCCISD and Lee College organizations. TRANSPORTATION. COMPLETED. Helping to organize and providing roll-offs for local neighborhood clean- Transportation Vision Statement: To maintain ups like the West Baytown clean-up, Recycles Baytown's strong regional transportation linkages, 98 ll improve cross-town circulation, accommodate the final centerline alignment from PBS&J as we alternative means of transportation within the as a Phase I Environmental Survey Assessment. � community, ensure safe neighborhood streets, and PROJECTED ACTION. The road design and provide ahigh-quality transportation network that ' and encourages construction of the Baker Road extension will be supports redevelopment objectives g developer driven as potential growth occurs. desired new development. 3. Support short-term Transportation Program. 1. Aggressively upgrade city infrastructures (i.e., sidewalks, roads, signalization; synchronize traffic COMPLETED. Staff secured contracts with signals on all major thoroughfares, such as Garth Red To Taxicabs, and Baytown Taxi to provide Road and Main Street) to increase mobility p non-emergency service to participants in the throughout the City. Senior and Disabled Citizens Taxi Program. During the year, 10,637 one-way rides were COMPLETED. The City has completed the provided to approximately 253 low-income Garth Road Signalization Project and it was participants Staff continued the Section 5310 accepted by Council in May 2004.. Grant from the Texas Department of Transportation to provide services for the elderly PROJECTED ACTION. The City will select an and disabled to travel into Houston for medical engineering firm to begin design of the North Main appointments and demand response within town. r' and Alexander Traffic Synchronization Project. pState funds were expended and Staff assisted Harris County Coordinated Transportation COMPLETED. The engineering assessment has program to register the nearly 750 current been completed by the City for all of the residential participants for transit services. streets within the corporate limits. PROJECTED ACTION. The Community PROJECTED ACTION. The design for the first Development Division will continue to administer two years of the Street Bond Program is complete the Senior and Disabled Citizens Taxi Program and the streets are currently under construction. using funds from the Community Development Rehabilitate: Ohio, from Oklahoma to Louisiana, Block Grant. Staff will also continue to investigate Fleetwood, from Memorial to Felton, North potential collaborations for additional transit Burnett, from Burnett to Rollingwood, Ashwood, services. from Fairway to Mustang, McFarland, from Ward to Ivie Lee, Utah, from Missouri to West Main, ENVIRONMENTAL RESOURCES. South Pruett from West Main to West Texas, Tanglewood from North Holly to Robin, Country Environmental Resources Vision Statement: To be Club Drive, from West Baker to Country Club Bayoua community that values its unique environmental Entrance Hardin Road, from Crosby Cedar to Massey-Tompkins, Amy, from Ward to Ivie assets by promoting sound urban development Lee practices and by providing the means for residents to access and enjoy active and passive recreation; the `y Begin preliminary engineering design of year three area's waterways,green spaces,and quiet places. of the Street Bond Program. 1. Establish Texas Recycles Day. 2. Acquire future rights-of--way, through dedication or other means, for the extension of collector and COMPLETED. The City successfully completed arterial roadways that are proposed for its Second Annual (2003) Baytown Texas improvement on the Thoroughfare Plan. Recycles Day, held in conjunction with the Keep ( Texas Beautiful program. COMPLETED. The survey for the Baker Road extension is complete and deeds are being PROJECTED ACTION. Continue support and LJ circulated for signatures. The City has received development of the annual Baytown Texas 99 �r Recycles Day collection event with local sponsors Construction of the new Entryway into the and volunteer numbers increasing. Baytown Nature Center will begin in May 2004 with completion expected in November 2004. Construction is expected to begin during the PARKS and RECREATION. summer of 2004 on the renovation and expansion of the Wayne Gray Sports Complex. Staff Parks and Recreation Vision Statement:To provide a continues to search for funding sources to expand rich variety and quality of parklands and to continue the wetlands area and improve the facilities. toward the goal of providing a City-wide network of public spaces and trails that offer a respite from the 3. Actively seek opportunities to partner with civic urban environment and a framework for desired organizations, neighborhood associations, and +. community development other agencies and organizations to jointly acquire, develop and maintain parks and recreation 1. Support efforts to obtain state and federal funding facilities. assistance for recreation and park projects and increase funds to develop and maintain existing COMPLETED. The City worked in projects and facilities. cooperation with the Lakewood Civic Association along with the school district in the improvements COMPLETED. The City has received the of Travis park playground. The improvements are following state and federal funding for park scheduled to be completed by this summer. improvements: Baytown Nature Center—US Fish and Wildlife Wetlands Enhancement Grant, US PROJECTED ACTION. Continue to seek Fish and Wildlife Service — Web cam grant, opportunities to partner with civic organizations, Jenkins Park Trail Construction Project— TPWD neighborhood associations,and other agencies and Recreational Trail Grant, Natural Resource organizations in the developing and maintenance Trustee Program grant— Baytown Nature Center of parks and recreational facilities. and the Coastal America—Spirit Award. 4. Continue to develop the Baytown Nature Center, PROPOSED ACTION. Phase II of the ISTEA BNC — San Jacinto Point Recreation Area, and Trail linking Britton Park to Goose Creek Park is BNC — Myra C. Brown Wild Bird Sanctuary scheduled for construction in late 2004. Cary toward full development. Bayou Phase II— TPWD trails grant is scheduled for construction in late July 2004. Goose Creek PROJECTED ACTION. Continue to Trail Phase IV — CMAQ program is in the search for funding sources to expand the wetlands planning stages,construction is expected in 2005 area and improve the facilities. An environmental master plan will be developed in the summer and 2. Complete Phase III of the Goose Creek Greenbelt. fall of 2004, the master plan will outline future OF) Develop, fund, and implement Phase IV. Also, wetlands and erosion control projects at the support the improvements needed to the Goose Baytown Nature Center and provide plans and Creek Wetlands Education and Recreation Center, specification for the upcoming Natural Resources Baytown Nature Center, Roseland Park and the Trustee Program grant that will expand the Gray Sorts Complex renovations. existing wetland habitat at the BNC 3 7 acres. y p p COMPLETED. Final plans have been 5. To develop a plan to improve the image ofr Baytown through the enhancement and submitted to the Texas Department of Transportation for the construction of the Goose improvement of an external marketing strategy and p internal citizen relations. Creek Phase III trail. r PROJECTED ACTION. The Goose Creek PROJECTED ACTION. Continue to use Phase III trail is scheduled for construction in late external resources to develop an expanded 2004. Plans and specification for the Goose Creek operational program to enhance the positive image Stream Trail Phase IV are 60% complete. of Baytown 100 c COMPLETED. During this year, Continue to develop a strong working relationship Community Development Block Grant (CDBG) with Chambers of Commerce, Economic funds were used to rehabilitate seven (7) existing �- Development Foundation, GCCISD and Lee housing units and two (2)more will be completed College to coordinate a joint image enhancement shortly pursuant to the Owner-Occupied Housing program. Soften Baytown's image by enhancing Rehabilitation Program. The Basic Home and promoting the City's environmental resources. Improvement Program provides up to $5,000 for repairs to median-income homeowners to make 6. Take local actions that will enhance and maintain small, but costly repairs. It has provided the quality of area waterways for recreational and assistance to eleven (11) households. CDBG staff Li other uses. also administers the Single-Family Rental Housing Inspection Program for low to moderate-income PROJECTED ACTION. Continue the city's families who reside in dilapidated rental units. __ efforts to improve the quality of water by creating Staff completed 24 inspections and worked with and/or expanding wetland marshes and habit along property owners to repair ten (10) rental houses Goose Creek and in the Baytown Nature Center. this year. is 7. Promote athletic activities,cultural and community 3. Establish an outreach program to inform and activities, and special events to enhance educate citizens as to the opportunities for and recreational and educational opportunities and to benefits of homeownership. Ll attract tourism and visitation to the City. COMPLETED. The Homebuyers' Assistance PROJECTED ACTION. Develop a tourism Program is also funded by CDBG to assist first- based web site highlighting the city's park, time buyers to purchase existing homes within the recreation, and environmental and historical city limits and provides educational workshops. In facilities. the past year, thirty-three (33) homes were purchased and over 211 potential homebuyers HOUSING. attended nine (9) workshops held in English and Spanish. The workshops are free of charge and Housing Vision Statement: To support future provide invaluable information on the home 7 n mic development and thus population and buying process and homeownership benefits. economic p pp employment growth by ensuring an ample availability d supply of affordable housing and b providing for PROJECTED ACTION. Staff has an pp y g y p g requested additional funding to continue the revitalization, renovation, and redevelopment to R�� Owner-Occupied Housing Rehabilitation, Basic preserve and sustain quality,livable neighborhoods. Home Improvement, Homebuyers' Assistance, and Single-Family Rental Housing Inspection 1. Develop an area-wide housing plan. programs L)l PROJECTED ACTION. The 2005 4. Continue to condemn and demolish abandoned Consolidated Plan will be funded and completed and uninhabitable structures. during the fiscal year. It is due to the Department of Housing and Urban Development (HUD) in COMPLETED. Duringthis year the Urban August 2005. It identifies housing and communi � g �' Rehabilitation Standard Review Board met development needs throughout the City. The eleven 11 times.The Board ordered thirty-three Consolidated Plan also includes the programs and (3 3) uninhabitable structures to be demolished funded amounts to address the City's housing and and boarded six (6). Staff worked with property human service needs as outlined. owners to demolish 31 structures, board 16 and bring 25 structures up to current city code. 2. Provide information and assistance to homeowners for correcting code violations and substandard UTILITIES and INFRASTRUCTURE. conditions 101 j Utilities and Infrastructure Vision Statement: To the rehabilitation of select elevated water storage provide information for the orderly growth of the utility tanks. systems, which includes correcting existing drainage problems and proposed recommendations to allow for 3. Supplement the conclusions and recommendations future development; water supply, treatment, storage of the East District Preliminary Engineering and distribution; and wastewater collection and Report and develop and maintain a treatment. comprehensive, long-range plan for wastewater collection,transfer and treatment. 1. Develop an action plan to provide an additional main distribution line to ensure adequate delivery COMPLETED. The land for the NE WWTP was capacity exists from the BAWA production purchased this year. The discharge permit facility. application has been submitted to Texas Commission on Environmental Quality (TCEQ) RIM COMPLETED. Pate Engineering has been hired and design work of the plant has started. SCL to begin design and permitting of the additional Engineering is the engineering firm designing the water lines to run from the plant. plant.Completion of constructed is estimated to be in 2008. PROJECT ACTION. There has been $7M identified to run another distribution line from the PROJECTED ACTION. Complete the design BAWA plant. The line is proposed to run from the work for the NE Wastewater Treatment Plant. plant north on Thompson Road to Wallisville,east on Wallisville to Garth Road. An additive 4. Estimate the required system capacities and alternate will run from Garth Road going east on upgrade the existing, or provide new, facilities to Wallisville to North Main,then south to connect to furnish water service to these areas. the water line on I-10. This plan is subject to change as Pate Engineering undergoes surveys, COMPLETED. Hill Terrace subdivision main design,and permitting. line replacement. 2. Continue existing program to repair, rehabilitate, PROJECTED ACTION. Complete replace or otherwise upgrade the existing facilities rehabilitation of James and W. Main elevated to furnish the required minimum system capacities storage tanks. Loop 16" water line at Garth Rd & to these areas. Goose Creek Stream COMPLETED. The rehabilitation of sewer lines 5. Formulate and adopt a comprehensive in Kings Bend and Eva Maude Subdivisions are rehabilitation plan, including funding options, for completed. Sanitary sewer diversion completed in all existing water and sewer service lines within Pinehurst subdivision. the City. PROJECTED ACTION. Began rehabilitation of COMPLETED. The Eva Maude and Kings Bend train #1 at the East District wastewater treatment Sanitary Sewer Rehabilitation Projects were plant, Big Missouri lift station upgrade and force completed in the first and third quarters of FY 04, main diversion,Huggins street sanitary sewer main respectively. The Craigmont Sanitary Sewer rehab; Steinman lift station service area sewer Project, Phase I was completed in the second main line rehab (Lakewood), Rehabilitation of quarter of FY 03. The Pinehurst Sanitary Sewer Texas Ave lift station. Bypass Project was completed in the first quarter of FY 04. Complete the engineering design work for the PROJECTED ACTION. The design for Phase I West District Waste Water Treatment Plant is complete and the City is now awaiting funding (WWTP)Lift Station Rehabilitation Project. from Texas Water Development Board (TWDB) for the West Baytown Sanitary Sewer The City has entered into a contract with a Rehabilitation Project. Begin design of the Texas consultant to develop plans and specifications for Ave. Lift Station Project. The Gulf Coast Lift 102 L -- Station design has been deferred due to lack of funding. The Big Missouri Lift Station and Force IMPLEMENTATION. Main Project is under construction and is scheduled for completion in the fourth quarter of Vision Statement: To be a progressive community FY 04.. The Steinman Lift Station and Sanitary with a government that continues to focus on priorities Sewer Rehabilitation Project has been designed and results, maintains a long-term perspective while and the East District Wastewater Treatment Plant dealing with today's challenges, and actively seeks Rehabilitation Project is currently under residents' ideas and aspirations for enhancing their construction. The Craigmont Sanitary Sewer neighborhoods, facilities and services, and ultimately Rehabilitation Project, Phase II is currently under their quality of life. } construction. The Goose Creek Lift Station and the West District Headworks Lift Station Projects 1. Revise existing ordinances and adopt new are currently under design. The Graywood ordinances as necessary to implement the Baytown Subdivision is projected to be designed. Comprehensive Plan Update. The following sanitary sewer projects are awaiting PROJECTED ACTION. Amend Chapter TWDB funding: West Baytown, Lakewood, 126 to expand on Planned Unit Development Roseland, Woodlawn, Central District WWTP,, standards and criteria to allow comprehensive Northeast WWTP, Offsite Collection System for planning and to provide flexibility in the the Northeast WWTP application of certain regulation for planned developments. 6. Acknowledge participation in the National Flood ro FIP as administered by the Amend Chapter 130 "Zoning" by adding more insurance p ) zoningdistricts. Federal Insurance Administration under the direction of the Federal Emergency Management Agency 2. Establish and maintain strongcitizen and g y FEMA). organizational support of the Baytown Comprehensive Plan Update to ensure continued COMPLETED. The City of Baytown updating and implementation. continues to fulfill the actions set out by the National Flood Insurance Program (NFIP) to COMPLETED. Combine the Growth maintain our Community Rating System (CRS) Management Development & Advisory ��--� rating of 7.Participation is required for the citizens g p ry businesses of Baytown to be eligible for flood Commissions and Long-Range Planning and b ytOCommission to create the Planning and Zoning insurance. Commission. Combining the commissions PROJECTED ACTION. To develop a strengthens the committee ability to insure floodplain mitigation plan to meet the unique implementation of the Comprehensive Plan. needs of the City of Baytown.Once completed the PROJECTED ACTION. Continue to maintain plan will be presented to Council for formal . . . adoption. 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Inc.(Dec.) Governmental Fund Types: 1 General Fund $ 43,549,585 $ 45,259,842 $ 1,710,257 3.93% Debt Service Fund 8,503,928 10,687,307 2,183,379 25.67% Hotel/Motel Tax Fund 813,096 583,648 (229,448) -28.22% ' Total 52,866,609 56,530,797 3,664,188 6.93% Enterprise Fund Types: ' Water& Sewer Fund 19,794,463 22,461,245 2,666,782 13.47% Sanitation Fund 2,959,966 3,054,443 94,477 3.19% Storm Water Utility Fund 240,000 358,281 118,281 49.28% Total 22,994,429 25,873,969 2,879,540 12.52% Central Services Fund Types: Garage Fund 1,253,320 1,300,219 46,899 3.74% Warehouse Operations Fund 195,019 216,123 21,104 10.82% Total 1,448,339 1,516,342 68,003 4.70% Total All Fund Types $ 77,309,377 $ 83,921,108 $ 6,611,731 8.55% Expenditure History last Five Years $80 i $70 1 $60 ■storm water M Central Services $50 ® e ®Sanitation $40 O W&S O Hotel Tax $30 ®Debt $20 ®General .sue. $10 2001 2002 2003 2004 2005 Fiscal Year 109 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Estimated Projected Fund Balance Adopted Adopted Fund Balance 10/01/04 Revenues Expenditures 09/30/05 7 Governmental Fund Types: General Fund $ 12,570,001 $ 42,1935390 $ 45,2595842 $ 9,503,549 r Debt Service Fund 256895676 95439,932 1087,307 154425301 Hotel/Motel Tax Fund 5395005 4625484 5831648 417,841 Total 15,79802 52,095,806 56,530,797 11,363,691 Enterprise Fund Types: Water& Sewer Fund* 55958489 21 417 245 22 461 245 4 914 489 Sanitation Fund* 746,300 259175093 3,054,443 6085950 Storm Water Utility Fund 21,474 3615160 3585281 243353 Total 6,7261263 24,695,498 25,873,969 555471792 Internal Service Fund Types: 77 Garage Fund* 135813 1,300,219 15300,219 135813 Warehouse Operations Fund* 8,103 2163123 216,123 85103 Total 21,916 155165342 155163342 215916 Total All Fund Types $ 22,546,861 $ 78,3075646 $ 8339215108 $ 16,933,399 * Working Capital for Proprietary Fund Types. 110 7 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES i COMPARATIVE SCHEDULE OF BUDGETS FOR 2004-05 Governmental Proprietary Combined Fund Types Fund Types 2004-05 Revenues Taxes $ 4156925925 $ 100,000 $ 41,7925925 Licenses&Permits 6585248 - 65 8,248 Intergovernmental 1491884 8765733 1,026,617 Charges for Services 1,657,400 2453695613 2650275013 Fines &Forefeitures 15850,700 3895000 2,239,700 Miscellaneous 705,300 141,500 8465800 Operating Transfers-in 5,3813349 334,994 557165343 Total Revenues 52,0955806 26,2115840 785307,646 Expenditures by Classification Personnel Services 3153085932 6,002,956 375311,888 Supplies 153305235 559025775 752335010 Maintenance 1,824,560 10604 3,490,564 Services 551565534 355215318 856775852 Sundry 1405040 1915715 3315755 Total Operating 3957605301 175284,768 575045,069 Capital Outlay 252185228 6315968 258503196 Debt Requirements 10 687 307 6 224 391 161911,698 q > Transfers Out 35260,078 3,12104 653815762 Contingency 60403 127,500 732,383 Total Expenditures 56,5305797 2753905311 8359215108 Excess (Deficit) Revenues Over Expenditures (45434,99 1) (1)1785471) (556135462) Li Fund balance-Beginning* 15,79802 657485179 2255465861 Fund balance-Ending* $ 11,3635691 $ 5,5695708 $ 1659335399 * Working Capital for Proprietary Fund Types. 77 .1 7i1 3 111 Ll CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2004-05 Debt Service Hotel/Motel Combined General Fund Fund Fund 2004-05 Revenues Taxes $ 35,675,323 $ 555761318 $ 4415284 $ 4156921925 Licenses &Permits 6585248 - - 6583248 Intergovernmental 1495884 - - 14%884 Charges for Services 15651,200 65200 13657,400 Fines &Forfeitures 15850,700 - - 1,850,700 Miscellaneous 6505300 40,000 155000 7055300 Operating Transfers-in 15557,735 3,823,614 - 553815349 Total Revenues 42,1931390 %4395932 4625484 5250951806 Expenditures by Classification Personnel Services 315246,534 - 625398 315308,932 Supplies 1,312,150 - 185085 15330,235 Maintenance 158185660 - 53900 1,824,560 Services 41930,802 - 225,732 55156,534 Sundry 13%390 - 650 140,040 Total Operating 39,4475536 - 3123765 39,7605301 Capital Outlay 2,170X8 - 481000 252185228 - Debt Requirements - 1087,307 - 10,6875307 Transfers Out 352605078 - - 35260,078 Contingency 3825000 - 2225883 604,8 83 Total Expenditures 45,2593842 10,6875307 5835648 56,530,797 Excess (Deficit)Revenues Over Expenditures (35066,452) (1,247,375) (1215164) (454345991) Fund Balance-Beginning 12,570,001 2,6895676 539,005 15,7985682 Fund Balance-Ending $ 95503,549 $ 1,442,301 $ 4175841 $ 11,3635691 112 i CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined 7 ij Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 209663 9877 $ - $ - $ 205663,877 71003 Part Time Wages 620,199 - - 620,199 71009 Overtime 896,488 - 491827 946,315 71010 Election Worker 149663 - - 149663 71011 Extra Help/Temporary 79200 - - 7,200 71021 Health&Dental 213584,012 - - 2,584,012 71022 TMRS 3,1989203 - 7,036 3,2059239 71023 FICA 1,656,173 - 3,802 1,659,975 71028 Workers Compensation 641,021 - 11733 6421754 71041 Allowances 1963000 - - 1969000 71081 Retired Employee Benefits 768,698 - - 768,698 Total Personnel Services 31,246,534 - 62,398 319308,932 7200 Supplies 72001 Office 154,561 - - 1549561 72002 Postage 83,503 - 900 845403 7-J 72004 Printing 40,604 - 11675 42,279 72005 Animal Feed 8,213 - - 8,213 72006 Clothing Allowance 255200 - - 25,200 7 72007 Wearing Apparel 1239908 - - 1235908 72008 Film,Developing&Battery 11847 - - 1,847 72016 Motor Vehicle 369,108 - - 3699108 72021 Minor Tools 64,43 5 - - 645435 72026 Cleaning&Janitorial 49,832 - - 499832 72031 Chemical 92,664 - - 92,664 72032 Medical 709275 - - 70,275 72036 Identification 20,882 - - 209882 72041 Educational 136,640 - 151510 152,150 72045 Computer Software Supply 71584 - - 7,584 72046 Botanical 51544 - - 51544 72056 Street Marking 465000 - - 462000 72061 Meeting Supplies 11,350 - - 115350 Total Supplies 1,312,150 - 18,085 193309235 7300 Maintenance 73001 Land 34,064 - - 34,064 73011 Buildings 160,432 - 2,700 1631132 73012 Docks&Piers 2,350 - - 2,350 73013 Recreation Equipment 111015 - - 11,015 73021 Filtration Plants 79500 - - .7,500 73025 Streets Sidewalks & Curbs 139,536 - - 139,536 73026 Storm Drains 60,000 - - 605000 73027 Heating&Cooling System 80,338 - 3,200 83,538 73028 Electrical Maintenance 32,249 - - 329249 73041 Furniture&Fixtures 365851 - - 36,851 113 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined lAcct.# Account Description Fund Fund Fund Total 73042 Machinery&Equipment 430,755 - - 430,755 73043 Motor Vehicles 579,330 - - 579,330 73044 Street Signs 35,280 - - 359280 73045 Radio&Testing Equipment 175200 - - 17,200 73046 Books 47,620 - - 47,620 73048 Signal Systems 43,040 - - 43,040 73049 Barricades 10400 - - 105400 73053 Vehicle Repair-Collision 95000 - - 95000 73055 Maintenance On Computers 81,700 - - 813700 Total Maintenance 1,818,660 - 5,900 11824,560 7400 Services 74001 Communication 3509898 - 840 3515738 74002 Electric Service 6901662 - 14,900 7055562 74003 Street Lighting 579,834 - - 579,834 74005 Natural Gas 919115 - 2,300 935415 74007 Twc Claims Paid 801000 - - 80,000 74011 Hire Of Equipment 855100 - - 855100 74012 Insurance 85238 - - 8,238 74021 Special Services 1,130,321 21,500 84,978 112363799 79 74022 Audits 26,791 - - 265791 74023 Industrial Appraisal 30,500 - - 301500 74026 Janitorial Services 53,105 - - 53,105 74029 Service Awards 315200 - - 31,200 ! - 74031 Wrecker Service 21500 - - 2,500 74036 Advertising 55,386 - 110,314 1655700 74041 Travel&Reimbursables 145,869 - - 145,869 74042 Education&Training 160,179 - - 160,179 74045 In-State Investigative Travel 51076 - - 5,076 74047 Support Of Prisoners 65,500 - - 655500 74051 Rents 515,796 - 55400 521,196 74056 Vacant Lot Cleaning 785687 - - 7807 74058 Landfill Fees 573449 - - 575449 74061 Demolition Of Structures 33,728 - - 331728 74071 Association Dues 585150 - - 58,150 74082 Confidential 151600 - - 159600 74087 Miscellaneous - - 700 75000 74088 Library-Halan 67,637 - - 675637 74089 Library-Periodicals 345987 - - 34,987 74123 Instructor Fees 1,000 - - 11000 74210 General Liability Ins 345949 - - 34,949 74220 Errors&Omissions 48,159 - - 48,159 74230 Law Enforcement Liability 429483 - - 421483 74240 Auto Liability 78,561 - - 785561 74241 Auto Collision 28,485 - - 281485 114 '� 3 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74242 Auto Catastrophic 2,756 - - 21756 74271 Mobile Equipment 6,630 - - 65630 74272 Real&Personal Property 6000 - - 601860 74277 Flood Insurance 35206 - - 3,206 74280 Bonds 41405 - - 45405 74295 Deductibles 1655000 - - 165,000 Total Services 4,9305802 21,500 225,732 5,1785034 7500 Sundry Charges Li 75001 Contributions 15800 - 650 25450 75051 Court Cost 173845 - - 175845 i 75061 Medical-Preemployment 325535 - - 32,535 75062 Medical-Promotions 4,500 - - 4,500 7 75064 Medical Services 575710 - - 57,710 77104 CDBG Public Services 1000 - - 105000 77106 Little League Light Contract 15,000 - - 155000 77 Total Sundry&Other 139,390 - 650 14031040 L Total Operating 39,4475536 215500 312,765 3%7811801 7 8000 Capital Only 80001 Furniture&Equip<$5000 325975 - - 32,975 81011 Signs 5,000 - - 55000 7 82011 Building&Improvements 8%750 - - 8%750 83025 Streets Sidewalks&Curbs 905000 - - 905000 83026 Storm Drains 223,980 - - 223,980 83027 Heating&Cooling System 275000 - - 275000 83031 Fences 95800 - - 95800 84041 Furniture&Fixtures 141'3 5 0 - - 14,3 5 0 84042 Machinery&Equipment 3885398 - - 3885398 84043 Motor Vehicles 4365000 - - 43 6,000 84046 Books 855545 - - 85,545 84048 Signal Systems 1251000 - - 125,000 84061 Other Equipment 335667 - - 335667 85001 Construction 135000 - 48,000 61,000 ' 86011 Capital Lease Purchases 5955763 - - 595,763 Total Capital Only 2,170,228 - 48,000 2,2185228 8900 Principal &Interest 7 89001 Bond Principal - 5,0685000 - 5,0685000 89011 Interest On Bonds - 3,313,807 - 3,31307 89021 Fiscal Agent Fees - 147000 - 143000 89026 Issuance Cost - 2,270,000 - 2,270,000 Total Principal&Interest - 100507 - 105665,807 115 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined lAcct.# Account Description Fund Fund Fund Total 9000 Other Financing Uses 91201 To Municipal Ct Security 309322 - - 303322 91210 To Emergency Mgt-Trust 75,000 - - 7500 91226 To Miscellaneous Police 3,971 - - 35971 91233 To LLEBG Fund 31695 - - 3,695 91240 To Org Crime&Narc Task 111,43 7 - - 111,43 7 91291 To Emergency Management 150,905 - - 1503905 91298 To Wetland Research Ctr 405000 - - 40,000 91401 To G O I S 1,45 8,481 - - 1,45 8,481 91450 To Sick Leave-General 670,000 - - 6703000 91520 To Water And Sewer Fund 295545 - - 29,545 91540 To Bayland Island 277,995 - - 277,995 91550 To Garage Fund 48,449 - - 48,449 91552 To Warehouse Operations 140,278 - - 1401278 Total Other Financing Uses 3,2601,078 - - 352603078 99001 Contingencies 150,000 - 12500 275,000 99002 Unforeseen/New Initiatives 232,000 - 97,883 3295883 Total Contingencies 3825000 - 222,883 604,883 TOTAL EXPENDITURES $ 4522593842 $ 105687,307 $ 583,648 $ 56,5303797 116 9 ' CITY OF BAYTOWN ' GENERAL FUND 101 BUDGET SUMMARY BY FUND 1 Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues - Taxes-Property $ 8,615,200 $ 8,888,965 $ 9,004,279 $ 9,272,358 ' Taxes-Sales&Franchise 10,180,429 10,033,200 10,310,967 9,704,800 Industrial District Taxes 16,186,363 16,429,520 16,399,323 16,698,165 Total Taxes 34,981,992 35,351,685 35,714,569 35,675,323 Licenses&Permits 817,955 857,996 698,228 658,248 Intergovernmental 184,165 149,884 149,884 149,884 ' Charges for Services 1,727,453 1,653,700 1,633,828 1,651,200 Fines&Forfeitures 1,869,772 1,704,681 1,791,703 1,850,700 Miscellaneous 517,862 504,887 578,421 650,300 ' Transfers In 1,349,370 1,493,141 1,510,171 1,557,735 Total Revenues 41,448,569 41,715,974 42,076,804 42,193,390 Expenditures by Type ' Personnel Services 28,004,359 29,931,954 29,212,728 31,246,534 Supplies 1,100,599 1,296,674 1,200,907 1,312,150 Maintenance 1,780,249 1,754,618 1,757,756 1,818,660 Services 3,675,277 4,506,715 4,209,790 4,930,802 Sundry 90,493 106,025 104,932 114,390 Miscellaneous 31,954 50,200 18,800 25,000 Total Operating 34,682,931 37,646,186 36,504,913 39,447,536 Capital Outlay 1,777,964 1,828,219 1,766,041 2,170,228 Transfers Out 3,704,129 3,872,021 3,845,573 3,260,078 Contingency 65,018 203,159 141,772 382,000 Total Expenditures 40,230,042 43,549,585 42,258,299 45,259,842 ' Excess(Deficit)Revenues Over Expenditures 1,218,527 (1,833,611) (181,495) (3,066,452) Fund Balance-Beginning 11,532,969 12,751.496 12,751,496 12,570,001 Fund Balance-Ending $ 12,751,496 $ 10,917,885 $ 12,570,001 $ 9,503,549 No. of Working Capital Days 116 92 109 77 Adopted Budget 2004-05 by Type Supplies 3% Maintenance Personnel Services 4% 69% Services 11% Miscellaneous 1% Capital&Transfers 12% 117 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimates 2003-04 Taxable Assessed Value at 04/30/2004 $ 1,9735840,006 Estimated Growth: Subtract TIRZ increment (1785570) Estimated Growth during TY 2004 3.0% 5952155200 Assessed Valuation for Fiscal Year 2004-05 (estimated) 25032,8765636 Tax Rate per$100 Valuation 0.73703 Estimated Tax Levy** 14,9825911 Estimated Collections 95.0% TOTAL FUNDS AVAILABLE $ 145233,765 TAX RATE PER$100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2002-03 2003-04 2004-05 2004-05 2004-05 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 85826,358 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,407,407 Totals 0.73703 0.73703 0.73703 100% $ 14,2335765 ** Each year,the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year,9.9%($187,849,792)remains uncertified,of which$82,177,372 is under protest. The uncertified values are included in the total valuation estimates for 2004. 118 1 CITY OF BAYTOWN ' GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND 1 Actual Budget Estimated Adopted 2002-03 2003A4 2003-04 2004-05 BEGINNING BALANCE $ 2,718,160 $ 3,497,441 $ 3,497,441 $ 2,689,676 Add: Current Ad Valorem Taxes 4,945,765 5,150,591 5,250,371 5,407,407 Delinquent Ad Valorem Taxes 226,365 173,578 108,169 108,169 Penalty and Interest 96,497 86,826 60,742 60,742 Interest in Investments 66,838 70,000 40,000 40,000 Transfer In from W&S** 163,218 164,468 164,468 481,738 Transfer In from General Fund 1,358,481 1,358,481 1,358,481 1,458,481 ' Transfer In from CCPD LT Liab 752,845 751,183 751,183 748,395 Transfer In from Hotel/Motel** 315,608 318,633 318,633 Transfer In from CIPF - - 1,105,000 1,135,000 ' Total Revenues 7,925,617 8,073,760 9,157,047 9,439,932 ' FUNDS AVAILABLE FOR DEBT SERVICE 10,643,777 11,571,201 127654,488 12,129,608 ' Deduct: Principal Payments 3,910,000 5,002,000 4,860,000 5,068,000 Interest Payments 3,213,675 3,422,928 3,108,015 3,313,807 Bond Defeasance** - - 1,970,000 2,270,000 Paying Agent Fees 11,661 13,000 9,837 14,000 Arbitrage Calculation 11,000 66,000 16,960 21,500 Total Deductions 7,146,336 8,503,928 9,964,812 10,687,307 ENDING BALANCE $ 3,497,441 $ 3,067,273 $ 2,689,676 $ 1,442,301 * On April 22,2004 City Council authorized the defeasance of bonds in series 1993, 1994 and 1995. ** The proposed budget reallocate debt issued in 1998 for a Conference Center to sewer projects. Tax Rate Allocation Between Operating&Debt 37.99% 62.01% E Operations and Maintenance ■Interest and Sinking ' 119 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 , BUDGET SUMMARY BY FUND Actual Budget Estimated Adotpcd , 2002-03 2003-04, 2003-04 2004-05 Revenues Hotel/Motel Occupancy Tax $ 433,868 $ 446,000 $ 440,000 $ 441,284 ' Participation Fees 3,858 6,200 6,200 6,200 Interest Income 16,353 20,600 14,000 15,000 Sale of Merchandise 561 - - - , Total Revenues 454,640 472,800 460,200 462.484 Expenditures , Personnel Services 19,124 68,286 55,359 62,398 Supplies 7,772 17,185 15,305 18,085 Maintenance 6,006 4,900 5,440 5,900 Services 128,968 293,442 271,510 225,732 Sundry - 650 650 650 Miscellaneous - - - - Total Operating 161,870 384,463 348,264 312,765 ' Capital Outlay - 60,000 60,000 48,000 Transfers Out-Debt 315,608 318,633 318,633 - Contingency/Unforeseen/New Initiatives 1,780 50,000 50,000 222,883 Total Expenditures 479,258 813,096 776,897 583,648 �. Excess(Deficit)Revenues Over Expenditures (24,618) (340,296) (316,697) (121,164) Fund Balance-Beginning 880,320 855,702 855,702 539.005 Fund Balance-Ending $ 855,702 $ 515,406 $ 539,005 $ 417,841 No. of Working Capital Days 652 231 253 261 Hotel Motel Tag Find Expenditure by Function Promotional 79.17% RAV Historical 5.26% Artso 7 7 28% Bay Communities 8.29% 120 1 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2004-05 Storm Warehouse Water& Sanitation Water Garage Operations Combined Sewer Fund Fund Utility Fund Fund Fund 2004-05 Revenues Taxes $ - $ 1005000 $ - $ - $ - $ 100,000 Intergovernmental 8765733 - - - - 876,733 Charges for Services 195786,667 257615793 359,760 152455270 2165123 2453695613 Fines&Forfeitures 3895000 - - - - 3895000 Miscellaneous 785300 55,300 1,400 65500 - 1415500 Operating Transfers-in 2865545 - - 48,449 - 334,994 Total Revenues 2154175245 259175093 3615160 153005219 216,123 265211,840 Expenditures by Classification U Personnel Services 551565425 5415284 117,610 - 1875637 650025956 Supplies 5,3 80,037 4400 1%220 4415693 17,225 5,902,775 Maintenance 7975104 1455500 - 7175900 55500 1,6665004 Services 1,587,670 1,893,266 27,971 8,700 3,711 35521,318 Sundry 855877 365707 - 67,081 21050 1915715 Total Operating 1350075113 236615357 16401 15235,374 2165123 17,284,768 Capital Outlay 4125082 2103386 95500 - - 631,968 Debt Requirements 652245391 - - - - 652245391 Transfers Out 257675659 155,200 1335980 645845 - 351215684 Contingency 50,000 275500 50,000 - - 127,500 Total Expenditures 2254615245 310545443 3585281 1,3005219 2165123 27,3905311 Excess(Deficit)Revenues Over Expenditures (I,044,000) (1375350) 25879 - - (1)178)471) i Working Capital-Beginning 5,95 8,489 7465300 215474 13,813 8,103 6,7485179 Working Capital ital-Ending $ 4,914,489 $ 6085950 $ 24,353 $ 13,813 $ 85103 $ 5,5695708 i i '``' 121 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2005 Water Storm Warehouse &Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 31312,968 $ 337,726 $ 80,884 $ 3125938 $ 121,812 $ 4,1663328 g 71003 Part Time Wages 105300 - - - - 10,300 71009 Overtime 3195067 41,994 - 55006 1,575 367,642 71011 Extra Help/Temporary 4400 - - - - 445800 71021 Health&Dental 527,128 46,737 10,312 34,631 28,913 647,721 71022 TMRS 534,184 55,892 123905 47,594 18,161 6683736 71023 FICA 2731552 28,288 61241 24,136 8,706 340,923 71028 Workers Compensation 1175986 30,647 968 11,988 85470 170,059 71041 Allowances 16,440 - 6,300 5,400 - 285140 Total Personnel Services 5,156,425 541,284 117,610 441,693 187,637 6,444,649 7200 Supplies 72001 Office 95758 - 11000 1,800 900 13,458 72002 Postage 541754 - 2,000 - - 56,754 72004 Printing 10,000 - 55500 - - 15,500 72007 Wearing Apparel 36,600 4,600 688 35500 1,500 46,888 72015 Meter Purchase for Resale - - - - 10,000 10,000 72016 Motor Vehicle 76,771 38,900 - 2,200 3,000 120,871 72017 Parts Purchased For Resale - - - 250,000 - 2505000 72018 Fuel Purchased For Resale - - - 45000 - 450,000 72019 Supplies Purchased For Resale - - - 7,000 - 7,000 72021 Minor Tools 25,525 900 500 2,500 1,750 31,175 72026 Cleaning&Janitorial 2,400 - - 700 - 35100 72031 Chemical 236,100 200 - - - 236,300 72032 Medical 300 - - 200 75 575 72041 Educational - - 5,532 - - 5,532 72045 Computer Software Supply - - 45000 - - 4,000 72052 Treated Water 43927,829 - - - - 4,927,829 Total Supplies 55380,037 445600 19,220 717,900 175225 6,178,982 7300 Maintenance 73001 Land 85500 500 - - - 9,000 73011 Buildings 65900 - - 21000 3,500 12,400 73022 Sanitary Sewers 365000 - - - - 36,000 73023 Water Distribution System 80,000 - - - - 805000 73024 Reservoirs&Wells 5,000 - - - - 51000 73025 Streets Sidewalks&Curbs 111000 - - - - 11,000 73027 Heating&Cooling System 7,500 - - 500 - 8,000 73041 Furniture&Fixtures 5,070 - - - - 53070 73042 Machinery&Equipment 228,500 - - 400 - 232,500 73043 Motor Vehicles 266,534 145,000 - 2,200 25000 4155734 73047 Meters&Settings 1381500 - - - - 138,500 73055 Maintenance on Computers 300 - - - - 3,600 Total Maintenance 797,104 145,500 - 8,700 57500 956,804 122 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2005 Water Storm Warehouse &Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7400 Services 74001 Communication 7,728 - 15440 - 530 %698 r 74002 Electric Service 9815131 - - - - 981,131 74005 Natural Gas 300 - - - - 300 74011 Hire Of Equipment 11,220 - - - - 11,220 74020 Outside Contracts - - - 55,000 - 55,000 74021 Special Services 2291780 - 15,531 1,200 - 246,511 74022 Audits 14,000 - - - - 14,00o Lj 74026 Janitorial Services 2,700 - - - - 2,700 74034 Household Garbage Contract - 1,696,337 - - - 156963337 74036 Advertising - 2,000 - - - 2,000 4 74040 Recycling Services - 7602 - - - 76,602 74041 Travel&Reimbursables 8,197 - 8,000 500 808 17,505 74042 Education&Training 20,720 550 300 35000 1,085 28,355 74050 Disposal Services - 105,338 - - - 105,338 74051 Rents 2035100 - - - - 203,100 74071 Association Dues 2,109 186 - - - 2,295 74210 General Liability Insurance 145187 2,480 - 923 115 17,705 74220 Errors&Omissions 193550 3,417 - 1,272 159 24,398 74240 Auto Liability 203786 3,518 - 2,985 - 275289 74241 Auto Collision 7,769 1,314 - 1,082 - 10,165 74242 Auto Catastrophic 729 120 - 105 - 954 74271 Mobile Equipment 2,408 15404 - - - 3,812 74272 Real&Personal Property 23,025 - - 1,014 1,014 25,053 74277 Flood Insurance 17,231 - - - - 17,231 74280 Bonds 1,000 - - - - I po Total Services 1,587,670 1,893,266 27,971 6701 3,711 3,579,699 7500 Sundry Charges 75071 Tern/Accrual Pay - - - - 2,050 2,050 t 75088 Bad Debt-Cutoff Accounts 85,877 36,707 - - - 122,584 Total Sundry&Other 85,877 36,707 - - 2,050 124,634 Total Operating 13,007,113 2,661,357 164,801 1,235,374 216,123 17,284,768 p g L 8000 Capital Outlay 80001 Furniture&Equip<$5,000 4,890 - %500 - - 14,390 83023 Water Distribution System 175,000 - - - - 17500 83029 Sewer Connections 6,000 - - - - 600 83035 Meters&Connections 45,000 - - - - 45,000 84042 Machinery&Equipment 131,000 - - - - 131,000 84043 Motor Vehicles - 12000 - - - 1201000 86011 Capital Lease Purchases 50,192 90,386 - - - 140,578 Total Capital Outlay 41202 2101386 9,500 - - 631,968 i :,:.{ 123 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2005 Water Storm Warehouse &Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total ' 9000 Other Financing Uses 91101 To General Fund 15063,921 1475200 133,980 - - 1,345,101 91401 To G O I S 4815738 - - - - 481,738 91501 To Sick Leave-Solid Waste - 8,000 - - - 8,000 91510 To BAWA 681000 - - - - 68,000 91521 To Accrued Leave-Water&Sewer 1105000 - - - - 110,000 91522 To W W I S 6,224,391 - - - - 6,224,391 91529 To Water&Sewer CIPF 1,044,000 - - - - 15044,000 91551 To Accrued Leave-Garage - - - 1,000 - 1,000 i 91552 To Warehouse Operations - - - 63,845 - 63,845 Total Other Financing Uses 8,992,050 155,200 133,980 64,845 - 9,346,075 9900 Contingencies 99001 Contingencies 50,000 27,500 - - - 773500 99002 Unforseen/New Initiatives - - 505000 - - 50,000 Total Contingencies 503000 275500 50,000 - - 127,500 TOTAL EXPENDITURES $ 22,461,245 $3,054,443 $ 3585281 $ 1,300,219 $ 216,123 $27,390,311 t r 124 ' CITY OF BAYTOWN WATER& SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Intergovernmental $ 809,252 $ 861,414 $ 841,456 $ 876,733 Operating Revenues 16,968,944 18,530,480 18,056,725 19,786,667 Non-operating Revenues 482,106 313,024 453,512 389,000 Miscellaneous 84,708 60,000 79,756 78,300 Operating Transfers In 29,545 29,545 29,545 286,545 Total Revenues 18,374,555 19,794,463 19,460,994 21,417,245 ' Expenditures by Type: Personnel Services 4,458,226 5,024,902 4,751,184 5,156,425 Supplies 4,913,531 5,381,985 5,155,514 5,380,037 Maintenance 690,913 740,690 827,870 797,104 Services 1,333,107 1,573,770 1,556,145 1,587,670 Sundry 302,844 100,000 109,000 85,877 ' Total Operating 11,698,621 12,821,347 12,399,713 13,007,113 Capital Outlay 387,096 285,905 290,905 412,082 ' Debt Requirements 4,031,110 5,367,751 4,035,751 6,224,391 Transfers Out 1,317,222 1,269,460 1,308,309 2,767,659 Contingency - 50,000 - 50,000 Total Expenditures 17,434,049 19,794,463 18.034,678 22,461,245 Excess(Deficit)Revenues Over Expenditures 940,506 - 1,426,316 (1,044,000) Working Capital-Beginning 3,591,667 4,532,173 4,532,173 5,958,489 ' Working Capital-Ending $ 4,532,173 $ 4,532,173 $ 5,958,489 $ 4,914,489 Working Capital (Days) 95 84 121 80 Adopted Budget 2004-05 by Expenditure Type Operating Personnel Services 34% 23% a Transfers Out& Capital Outlay 2% Other 13% Debt Requirements 28% * Transfers In includes a transfer from MDD for the portion of the debt for the NE W W Treatment Plant. 125 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted , 2002-03 2003-04 2003-04 2004-05 Revenues Solid Waste Franchise Fees $ 141,924 $ 130,000 $ 100,969 $ 100,000 , Solid Waste Collections 2,768,529 2,752,000 2,762,400 2,761,793 Recycling Revenue 32,946 38,500 46,115 45,000 Garbage Bags 59,883 - - - ' Interest in Investments 7,220 6,500 9,013 9,300 Miscellaneous 4,902 1,000 1,000 1,000 Total Revenues 3,015,404 2,928,000 2,919,497 2,917,093 Expenditures Personnel Services 536,533 524,688 516,327 541,284 Supplies 85,478 44,700 44,700 44,600 ' Maintenance 101,048 145,600 145,600 145,500 Services 1,833,333 2,011,641 1,850,576 1,893,266 Saner 7,062 2,095 32,276 36,707 , Total Operating 2,563,454 2,728,724 21589,479 2,661,357 Capital Outlay 48,542 48,542 48,542 210,386 Transfers Out 174,889 155,200 155,200 155,200 ' Contingency - 27,500 - 27,500 Total Expenditures 2,786,885 2,959,966 2,793,221 3,054,443 ' Excess(Deficit)Revenues Over Expenditures 228,519 (31,966) 126,276 (137,350) Working Capital-Beginning 391,505 620,024 620,024 746,300 Working Capital-Ending $ 620,024 $ 588,058 $ 746,300 $ 608,950 No.of Working Capital Days 76 73 98 73 ' Adopted Budget 2004-05 Capital&Transfers Personnel Services 13% 4q18% ' Operations 6% Services 63% ' Expenditures by Program Solid Waste Operations $ 2,600,062 $ 2,768,212 $ 2,600,133 $ 2,851,410 Residential Recycling 186,823 191,754 193,088 203,033 ' Total $ 2,786,885 $ 2,959,966 $ 2,793,221 $ 3,054,443 126 ■ CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-OS Revenues ' Transfer In-General Fund $ 98,602 $ - $ - $ - Storm Drainage Fee 240,000 179,949 359,760 Interest on Investments 427 - 1,400 1,400 Total Revenues 99,029 240,000 181,349 361,160 Expenditures Personnel Services 1,748 72,466 72,452 117,610 Supplies 635 11,800 10,615 19,220 Services 25,171 57,132 56,830 27,971 Total Operating 27,554 141,398 139,897 164,801 Capital Outlay 2,567 - - 9,500 Transfer to General Fund - 98,602 987602 133,980 Contingency - - - 50,000 Total Expenditures 30,121 240,000 238,499 358,281 Excess(Deficit)Revenues Over Expenditures 68,908 - (57,150) 2,879 Working Capital-Beginning 9,716 78,624 78,624 21,474 ' Working Capital-Ending $ 78,624 $ 78,624 $ 21,474 $ 24,353 ' Adopted Budget 2004-05 by Expenditure Type ■ Personnel Services 33% Transfer to General Fund 37% Operating 13% Capital Outlay & 1 Contigency 17% ■ 127 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Departmental Billings-Fuel $ 407,213 $ 469,119 $ 398,225 $ 409,350 Departmental Billings-Repairs 722,573 696,201 760,500 760,520 State Fuel Tax Refund 6,681 6,500 7,614 6,500 GCCISD-Fuel 80,082 79,000 75,000 75,000 ' Miscellaneous 118 2,500 460 400 Transfers From General Fund - - 28,627 48,449 Total Revenues 1,216,667 1,253,320 1,270,426 1,300,219 Expenditures Personnel Services 400,531 428,447 422,222 441,693 Supplies 676,917 686,279 707,140 717,900 ' Maintenance 3,727 8,700 8,340 8,700 Services 49,435 65,049 65,379 67,081 Total Operating 1,130,610 1,188,475 1,203,081 1,235,374 Capital Outlay 7,995 - 2,500 - Transfers Out 72,014 64,845 64,845 64,845 Total Expenditures 1,210,619 1,253,320 1,270,426 1,300,219 Excess(Deficit)Revenues Over Expenditures 6,048 - - - Working Capital-Beginning 7.765 13,813 13,813 13,813 Working Capital-Ending $ 13,813 $ 13,813 $ 13,813 $ 13,813 Adopted Budget 2004-05 Capital&Transfers 5% Operations 61% Personnel Services 34% 128 CITY OF BAYTOWN ' WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND ' Actual Budget Estimated Adopted 2002-03 2003-04:- 2003-04 2004-05 Revenues ' Departmental Billings-MSC $ 116,340 $ 131,174 $ 131,174 $ 140,278 Departmental Billings-Garage 63,845 63,845 63,845 63,845 Water Meter Sales 2,092 - 12,646 12,000 Miscellaneous 307 - 253 - Total Revenues 182,584 195,019 207,918 216,123 Expenditures Personnel Services 165,906 178,639 177,342 187,637 Supplies 6,311 7,225 12,103 17,225 Maintenance 6,347 5,500 5,250 5,500 ' Services 2,739 3,655 3,551 3,711 Sundry 6,623 4,112 2,050 Total Operating 187,926 195,019 202,358 216,123 Total Expenditures 187,926 195,019 202,358 216,123 ' Excess(Deficit)Revenues Over Expenditures (5,342) - 51560 - Working Capital-Beginning 7,885 2,543 2,543 8,103 ' Working Capital-Ending $ 2,543 $ 2,543 $ 8,103 $ 8,103 Adopted Budget 2004-05 ' Operations 13% Personnel Services ' 87% ' 129 ' Hi M"OIAVH .ti i� -� CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Citizens City Council TIRZ#1 BAWA Redev.Auth. MDD City Manager Legal City Clerk& Municipal Court �i Fire Deputy City Assistant City Police Manager Manager 11EEngineering Public Works Finance Human Resources _$ Administration Planning and Streets& Information Technology Library Development ServicesL Drainage Services(ITS) Parks&Recreation Public Safety Public Health Emergency Managment Communications Services Traffic Control Revised 10-1-04 Departments assigned to a specific Deputy or Assistant City Manager may vary depending on the experience and background of the BAY TOWN individual. 131 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues ini Taxes-Property $ 8,615,200 $ 8,888,965 $ 9,004,279 $ 9,272,358 Taxes-Sales&Franchise 10,180,429 10,033,200 10,310,967 9,704,800 ' Industrial District Taxes 16,186,363 16,429,520 16,399,323 16,698,165 Total Taxes 34,981,992 35,351,685 35,714,569 35,675,323 Licenses&Permits 817,955 857,996 698,228 658,248 ' Intergovernmental 184,165 149,884 149,884 149,884 Charges for Services 1,727,453 1,653,700 1,633,828 1,651,200 Fines&Forfeitures 1,869,772 1,704,681 1,791,703 1,850,700 Miscellaneous 517,862 504,887 578,421 650,300 Transfers In 1,349,370 1,493,141 1,510,171 1,557,735 Total Revenues 41,448,569 41,715,974 42,076,804 42,193,390 ' Expenditures by Type Personnel Services 28,004,359 29,931,954 29,212,728 31,246,534 ' Supplies 1,100,599 1,296,674 1,200,907 1,312,150 Maintenance 1,780,249 1,754,618 1,757,756 1,818,660 Services 3,675,277 4,506,715 4,209,790 4,930,802 ' Sundry 90,493 106,025 104,932 114,390 Miscellaneous 31,954 50,200 18,800 25,000 Total Operating 34,682,931 37,646,186 36,504,913 39,447,536 Capital Outlay 1,777,964 1,828,219 1,766,041 2,170,228 Transfers Out 3,704,129 3,872,021 3,845,573 3,260,078 Contingency 65,018 203,159 141,772 382,000 , Total Expenditures 40,2 30,042 43,549,585 42,258,299 45,259,842 Excess(Deficit)Revenues , Over Expenditures 1,218,527 (1,833,611) (181,495) (3,066,452) Fund Balance-Beginning 11,532,969 12,751,496 12,751,496 12,570,001 Fund Balance-Ending $ 12,751,496 $ 10,917,885 $ 12,570,001 $ 9,503,549 No. of Working Capital Days 116 92 109 77 Adopted Budget 2004-05 by Type Supplies 3% Maintenance Personnel Services 4% 69% Services 11% Miscellaneous 1% Capital&Transfers 12% 132 CITY OF BAYTOWN ' GENERAL FUND 101 BUDGET SUMMARY BY FUND ' Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Taxes-Property $ 8,615,200 $ 8,888,965 $ 9,004,279 $ 9,272,358 Taxes-Sales&Franchise 10,180,429 10,033,200 10,310,967 9,704,800 Industrial District Taxes 16,186,363 16,429,520 16,399,323 16,698,165 ' Total Taxes 34,981,992 35,351,685 35,714,569 35,675,323 Licenses&Permits 817,955 857,996 698,228 658,248 ' Intergovernmental 184,165 149,884 149,884 149,884 Charges for Services 1,727,453 1,653,700 1,633,828 1,651,200 Fines&Forfeitures 1,869,772 1,704,681 1,791,703 1,850,700 Miscellaneous 517,862 504,887 578,421 650,300 Transfers In 1,349,370 1,493,141 1,510,171 1,557,735 Total Revenues 41,448,569 41,715,974 42,076,804 42,193,390 ' Expenditures by Function General Government 7,844,680 8,731,111 8,359,204 10,187,096 Public Safety 19,137,409 20,740,224 20,114,799 20,908,545 ' Public Works 3,150,832 3,277,023 3,289,858 3,427,700 Health&Welfare 637,631 814,065 771,668 837,729 Culture&Leisure 4,104,764 4,408,270 4,236,821 4,617,891 Capital 1,777,964 1,828,219 1,766,041 2,170,228 Transfers Out 3,576,762 3,750,673 3,719,908 3,110,653 Total Expenditures 40,230,042 43,549,585 42,258,299 45,259,842 1 Excess(Deficit)Revenues Over Expenditures 1,218,527 (1,833,611) (181,495) (3,066,452) Fund Balance-Beginning 11,532,969 12,751,496 12,751,496 12,570,001 Fund Balance-Ending $ 12751,496 $ 10,917.885 $ 12,570,001 $ 9,5037549 No.of Working Capital Days 116 92 109 77 Adopted Budget 2004-05 by Function* Public Works 9% Health&Welfare 2% Public Safety Culture&Leisure 52% 12/o o t General Goverment * Excludes Capital and Transfers Out 25% 1 ' 133 � �., ' NM01�I�S CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2001-02 2003-04 2003-04 2004-05 Property Taxes $ 8,615,200 $ 8,888,965 $ 9,004,279 $ 9,272,358 Sales&Use Taxes 7,073,105 7,010,600 7,153,469 6,554,100 Franchise Tax 3,107,324 3,022,600 3,157,498 3,150,700 Industrial District 16,186,363 16,429,520 16,399,323 16,698,165 ' Licenses&Permits 817,955 857,996 698,228 658,248 Intergovernmental 184,165 149,884 149,884 149,884 Charges For Services 1,727,453 1,653,700 1,633,828 1,651,200 Fines&Forfeitures 1,869,772 1,704,681 1,791,703 1,850,700 Miscellaneous 517,862 504,887 578,421 650,300 Transfers 1,349,370 1,493,141 1,510,171 1,557,735 TOTAL REVENUES $ 41,448,569 $ 41,715,974 $ 42,076,804 $ 42,193,390 Adopted Budget 2004-05 Revenues ❑Franchise Tax 7% ■Sales&Use ❑Industrial Taxes District 16% 40% ' ❑Property Taxes ■Other 22% 15% ' 135 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2002-03 2003-04 2003-04 2004-05 Property Taxes 41101 Current850715326 8 407 165 8 570 2$ $ $ ,03 $ 858265358 41102 Prior Year 379,954 3145000 2695721 280,000 41103 Penalty&Interest 1595699 163,000 1645526 166,000 41104 Bankruptcy Interest 2,891 3,900 - - 41106 Tax Certificates 1,330 900 - - Total Property Tax 8,615,200 8,888,965 9,0047279 9,272,358 Sales&Use Taxes 41201 Sales 6,9825405 6,923,000 7,058,444 6,459,000 41202 Mixed Drink 72,591 69,800 76,068 763100 41203 Bingo 185109 17,800 185957 195000 Total Sales&Use Tax 7,073,105 750103600 7,1535469 6,5545100 Franchise Tax 41301 Electric 2,100,361 25044,000 2,121,177 2,1215000 41302 Gas 255,851 256,000 306,466 306,000 41303 General Telephone 404,639 409,600 376,561 3745700 41304 Cable 346,473 313,000 353,294 349,000 Total Franchise Tax 3,107,324 3,022,600 3,157,498 3,1505700 Industrial District 16,186,363 16,4291520 16,399,323 1608,165 TOTAL TAXES 34,981,992 35,351,685 35,7143569 35,6755323 Licenses&Permits 42001 Building 422,258 4203000 2895873 289,000 42002 Plumbing 683123 67,000 51,297 523000 42003 Mech&Air Cond 515597 445000 37,929 37,500 42004 Housemoving 1,800 1,300 600 600 42005 Multi-Family Dwelling 7,739 95000 11,148 11,148 42006 Electrical 99,180 96,000 105,025 100,000 42007 Demolition 15155 1,400 1,320 1,300 42008 Mobile Homes 5,540 4,200 45267 4,200 42009 Sign Operating 225566 755800 695449 22,500 42021 Health 76,719 75,300 707304 70,300 42031 Alcoholic Beverage 9,932 12,000 14,747 14,700 42032 Taxi Cab 1,025 1,500 40 - 42036 Waste Collection Permit 100 100 900 900 42041 Pipeline Fees 445100 4%296 30,300 447100 42091 Miscellaneous 6,121 1,100 11,029 10,000 Total Licenses&Permits 817,955 8575996 698,228 658,248 Intergovernmental 43113 Bright Star(GCCISD) 1363896 87,360 875360 87,360 43115 Truancy Program 3 6,164 3 6,164 365164 3 6,164 43208 State 13,470 135470 13,470 13,470 43301 Harris County (2,365) 12,890 127890 12,890 Total Intergovernmental 184,165 1495884 14%884 149,884 Charges for Services 44110 Jail&Court Services 7105000 680,700 6807700 661,600 44112 Recovery of Damages 18,838 13,200 11,123 111100 44113 Subdivision Filing Fee 8,402 9,000 83656 8,700 136 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL s Actual Budget Estimated Adopted Revenue 2002-03 2003-04 2003-04 2004-05 44114 Vital Statistics 62,068 .62,600 64,833 645800 44115 Animal Control Fees 36,194 435300 31,437 285300 44116 Weed Mowing 34,467 37,800 30,744 30,700 44121 Ambulance 782,154 7371000 7345631 777,000 44141 Curbs&Drainage 9,313 - 10,757 10,800 Total Charges for Services 1,661,436 1,583,600 1,572,881 1,593,000 Cultural&Recreational 44201 Facility Rental 22,047 193400 22,641 32,100 44202 Special Events Revenue 9,173 155900 135985 185800 44203 Aquatics 1,220 2,000 - - 44204 Vending Machines 2,339 1,500 521 900 44207 Athletics Fees 28,598 29,300 23,800 6,400 44208 Company Cup Events 2,640 2X0 - - Total Cultural&Recreational 66,017 70,100 60,947 58,200 TOTAL SERVICES CHARGES 1,727,453 1,6535700 1,633,828 1,651,200 Fines&Forfeitures 45001 Municipal Court 1,691,551 1,535,381 15639,801 1,700,000 45002 Library 45,550 4500 47,170 463000 45005 Motor Carrier Violations 132,671 124,300 104,732 104,700 Total Fines&Forfeitures 1,86%772 1,704,681 1,791,703 158505700 Miscellaneous 49001 Sale of City Property 31,043 50,000 595482 60,000 49003 Interest on Investment 374,044 325,000 438,000 439,000 49004 Interest on Receivables 300 - 178 150 L: 49007 Sale-Impounded Vehicles 1,085 15000 670 650 49009 Rental of Land 2,346 - 2,043 1,000 49010 Phone Commissions 35531 - 1,866 1,500 49028 Industrial District P/I 3,104 - 51473 - 49091 Miscellaneous 102,409 67,500 703709 68,000 49094 Revenues Over Budget - 615387 - 80,000 Total Miscellaneous 517,862 5045887 578,421 650,300 TOTAL REVENUES 4050995199 40,222,833 405566,633 40,6355655 Transfers 61215 From MDD 1505000 1503000 150,000 150,000 61240 From Organized Crime Task Force 18,329 63,498 80,528 62,634 61505 From Storm Water Fund - 985602 985602 133,980 61500 From Solid Waste Fund 147,200 147,200 1475200 147,200 61520 From Water&Sewer Fund 1,0335841 1,033,841 1,033,841 1,063,921 Total Other Financing Sources 1,34%370 1,493,141 15510,171 13557,735 Li $ 41,448,569 $ 41,715,974 $ 42,0767804 $ 421193,390 7 7 137 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted 2002-03 2003-.04 2003-04 2004-05 General Government 1010 General Administration $ 197,284 $ 3155414 $ 2411102 $ 567,388 1030 Fiscal Operations 1,235,061 15301,833 1,2905920 1,444,820 1060 Legal Services 451,186 4661073 4595871 48604 1070 ITS 1,011,324 1,201,868 1,188,545 1,330,653 1080 Planning and Development Svcs. 9051528 941,585 919,934 1,239,874 1140 Human Resources 6245537 732,113 714,743 7715714 1170 City Clerk 11072,936 1,2595866 1,2131996 1,331,394 1180 City Facilities 508,992 540,274 528,550 536,015 1190 General Overhead 15837,832 1,9725085 1015543 2,479,154 Total General Government 758445680 8,731,111 8,359,204 10,1873096 Public Safety 2000 Police 10,519,398 11,613,083 11,1975891 11,9835121 2020 Fire 6,097,031 6,498,445 6,400,296 6,248,700 2030 Communications 15042,353 15171,840 1,115,899 1,184,574 2040 Emergency Medical Services 1,478,627 15456,856 1,4005713 1,492,150 Total Public Safety 1931371409 205740,224 20,114,799 20,9085545 Public Works 3000 Public Works Administration 433,868 455,354 4621315 364,715 3010 Streets&Drainage 17632,757 1,652,594 1,7103300 1,794,247 3020 Traffic Control 463,072 588,358 495,504 583,810 3030 Engineering 621,135 580,717 621,739 684,928 Total Public Works 351505832 3,277,023 3,289,858 3,427,700 Health&Welfare 4000 Health&Welfare 637,631 814,065 771,668 837,729 Culture&Leisure 5000 Parks&Recreation 2,299,879 23458,251 2,332,222 23554,647 6000 Library 1,8043885 1,950,019 1,904,599 2,0635244 Total Culture&Leisure 4,104,764 4,4083270 45236,821 456177891 Capital 1,777,964 1,828,219 137665041 2,170,228 Transfers Out 3,576,762 3,750,673 35719,908 35110,653 General Fund Total $ 40,230,042 $ 43,54%585 $ 42,2585299 $ 4552595842 138 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Descri tion 2002-03 2003-04 2003-04 2004-05 71002 Regular Wages $ 1800,573 $ 19,780,451 $ 19,246,619 $ 2056635877 71003 Part T neWa es 490 814 -593 205 547 017 6205199 71009 Overtime 153395764 150065855 1,2135701 896,488 71010 Election Worker 709 145663 125018 145663 71011 Extra Help/Temporary 5408 555784 567425 75200 71021 Health&Dental 25147,999 2,543,741 25297,259 2,5845012 71022 TMRS 258035175 25905,882 2,866,143 35198,203 71023 FICA 155295630 15607,509 1,5795820 15656,173 71028 Workers Compensation 303,145 6355031 597,851 6415021 71041 Allowances 179,342 182,460 185,205 1965000 71081 Retired Employee Benefits 548,220 606,373 610,670 768,698 Total Personnel Services 28045359 29,931,954 29,2125728 31,246,534 72001 Office 12302 151,877 124,953 154,561 72002 Postage 705142 75,388 75,830 83,503 72004 Printing 24,125 43,451 401361 405604 72005 Animal Feed 3,415 85663 41136 8,213 j 72006 Clothing Allowance 205812 247480 245216 25,200 72007 Wearing Apparel 137,368 142,310 134,431 123,908 72008 Film,Developing&Battery 544 15952 15332 15847 72012 Docks&Piers Supplies 962 - - - 72016 Motor Vehicle 300,802 3435692 3347776 369,108 72021 Minor Tools 53,001 61,419 56,878 645435 j 72026 Cleaning&Janitorial 4204 491782 45,991 49,832 72031 Chemical 885049 92,664 847719 92,664 72032 Medical 6%332 70,575 665777 70,275 ' 72036 Identification 21,490 21,732 22,682 20,882 72041 Educational 107,725 1365537 132,231 1365640 72045 Computer Software Supply 41200 93510 7,810 7,584 72046 Botanical 5,240 5,292 5,162 5,544 72056 Street Marking 18,650 46,000 30,000 46,000 72061 Meeting Supplies 8,166 11,350 8,622 11,350 Total Supplies 151005599 1,296,674 1,200,907 1,312,150 73001 Land 27,778 395254 39,452 345064 73011 Buildings 156,496 154,706 1645573 160,432 73012 Docks&Piers - 25350 2,243 2,350 73013 Recreation Equipment 12,062 115015 10,904 11,015 73021 Filtration Plants 1,024 73500 6,885 7,500 73025 Streets Sidewalks&Curbs 128,162 139,388 139,358 1395536 73026 Storm Drains 615459 605000 60,000 60,000 73027 Heating&Cooling System 765595 78,788 65,593 805338 73028 Electrical Maintenance 32,158 29,249 30,624 325249 73039 Miscellaneous - 75500 75500 - Li 73041 Furniture&Fixtures 35,539 365851 2%975 36,851 73042 Machinery&Equipment 3245769 389,072 392,484 430,755 73043 Motor Vehicles 6735717 556,830 604,466 579,330 73044 Street Signs 275694 331000 35,500 353280 73045 Radio&Testing Equipment 24,246 17,500 15,643 17,200 73046 Books 39,626 46,651 44,852 475620 73048 Signal Systems 19,994 39,600 39,600 43,040 73049 Barricades 5,715 9,400 85593 10,400 73050 Damaged Signal Systems 71,077 - - 139 - CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Descri tion 2002-03 2003-04 2003-04 2004-05 73053 Vehicle Repair-Collision (12,518) 91000 (26,611) 95000 73055 Maintenance On Computers 100,546 865964 86,122 815700 73091 Maintenance Reimbursed (25,890) - - - Total Maintenance 1,780,249 1,7543618 1,7575756 1,818,660 74001 Communication 3341121 3595986 3505099 350,898 74002 Electric Service 571,999 7385995 5805465 6905662 74003 Street Lighting 5305393 539,416 540,318 5795834 74005 Natural Gas 745041 685722 83,307 91,115 - 74007 Twc Claims Paid 297570 205000 535858 807000 74011 Hire Of Equipment 49,883 78,500 71,948 85,100 74012 Insurance 88 85238 8,23 8 8,23 8 74021 Special Services 5745074 811,515 775,390 15130,321 74022 Audits 34,198 41,115 39,224 26,791 74023 Industrial Appraisal 285000 2800 303500 30,500 74026 Janitorial Services 55,976 59,041 545414 53,105 74029 Service Awards 255855 31,200 305000 31,200 74031 Wrecker Service 2,948 2,500 25950 25500 74036 Advertising 33,942 55,386 49,696 555386 74041 Travel&Reimbursables 813834 138,651 122,901 145,869 74042 Education&Training 855209 14702 1235135 160,179 74045 In-State Investigatv Trvl 362 5,076 2,331 55076 74047 Support Of Prisoners 521043 65,500 55,613 65,500 74051 Rents 538,459 508,711 509,353 5155796 74056 Vacant Lot Cleaning 47,356 945435 78,722 78,687 74058 Landfill Fees 265864 49,935 51,278 57,449 74061 Demolition Of Structures 81108 33,728 5,000 33,728 74071 Association Dues 401634 54,616 47,649 58,150 74082 Confidential 12,851 1500 117491 15,600 74088 Library-Halan 595878 65,415 65,400 675637 74089 Library-Periodicals 305688 34,000 335500 345987 74123 Instructor Fees 890 15000 920 15000 74210 General Liability Ins 245195 30,243 31,771 34,949 74220 Errors&Omissions 35,935 445919 43,781 48,159 74230 Law Enforcement Liability 34,323 425904 38,621 421483 74240 Auto Liability 48,440 705550 71,419 78,561 74241 Auto Collision 23,033 27,405 251895 28,485 74242 Auto Catastrophic 2,211 2,322 2,506 2,756 74271 Mobile Equipment 55282 5,546 65027 63630 74272 Real&Personal Property 545197 545321 55X7 60,860 74277 Flood Insurance 8,342 17,324 35005 3,206 74280 Bonds 600 45038 3,738 45405 74295 Deductibles 108,455 150,000 150,000 1655000 Total Services 3,6755277 455065715 4,209,790 4,930,802 75001 Contributions 1,415 2,448 1,800 13800 75051 Court Cost 19,871 175845 135174 17,845 75061 Medical-Preemployment 22,220 2%035 345365 32,535 -' 75062 Medical-Promotions 1,948 4,500 4,500 4,500 75064 Medical Services 451039 52,197 51,093 57,710 77001 Texas State Guard - 1,200 - - 140 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT LLj Actual Budget Estimated Adopted Acct# Acct Descri tion 2002-03 2003-04 2003-04 2004-05 77002 Economic Development 25,000 - - - 77104 CDBG Public Services 6,954 3400 55000 10,000 77106 Little League Light Contract - 155000 13,800 1500 Total Sundry&Other 122,447 156,225 123,732 139,390 Total Operating 34025931 37,646,186 365504,913 3954477536 80001 Furniture&Equip<$5000 56,792 22,816 31,823 32,975 81011 Signs 9,704 10,000 5,000 55000 82011 Building&Improvements 17,447 27,000 265100 895750 83025 Streets Sidewalks&Curbs 91,848 2915800 2913800 905000 83026 Storm Drains 85,389 905000 805000 2233980 83027 Heating&Cooling System 49,120 - - 27,000 83031 Fences 4,091 - - 9,800 83039 Other Improvements 19 429 - - - 84041 Furniture&Fixtures - - - 14,3 5 0 a 84042 Machinery&Equipment 139,215 2135494 2175401 3887398 84043 Motor Vehicles 342,525 4235220 4205888 436,000 84045 Radio&Testing Equipment - 175060 173000 - 84046 Books 83,042 855545 855500 85,545 84048 Signal Systems 1385696 1255000 70,000 125,000 84052 Heavy Equipment - 225000 205291 - 84061 Other Equipment 15,992 223845 22,800 33,667 71,, 85001 Construction 4,743 - - 13,000 86011 Capital Lease Purchases 719,931 477,439 4775438 595,763 Total Capital Only 1,777,964 1,828,219 1,7665041 25170,228 �> 9 91201 To Municipal Ct Security 26,745 29,928 325135 30,322 91210 To Emergency Mgt-Trust 46 25,000 255000 755000 91226 To Miscellaneuos Police 7,474 105945 25696 35971 91228 To Police Academy 15418 - - - 91231 To Odd Trust&Agency 341 - - - 91233 To LLEBG Fund 1,074 11,292 9,464 3,695 f g 91240 To Or Crime&Narc Task 745270 695183 81,370 1115437 U 91291 To Emergency Management 110,681 181,694 122,302 150,905 91296 To Nature Center 5,000 - - - 91298 To Wetland Research Ctr 40,000 40,000 405000 405000 91351 To Capital Improvemnt Prg 1,250,000 1,250,000 1,2505000 220,000 91401 To GO IS 153585481 15358,481 153585481 1,458,481 91450 To Accrued Leave-General Fund 475,325 5505000 5505000 6705000 91505 To Storm Water Utility 98,602 - - - 91520 To Water And Sewer Fund 29,545 29,545 29,545 29,545 91540 To Bayland Island 1085787 1845779 184,779 277,995 91550 To Garage Fund - - 28,627 48,449 91552 To Warehouse Operations 116,340 1315174 131,174 140,278 Total Other Financing Uses 3,704,129 3,872,021 3,845,573 31260,078 99001 Contingencies 65,018 178,132 116,745 1505000 99002 Unforseen/New Initiatives - 25,027 255027 2325000 Total Contingencies 65,018 203,159 141,772 382,000 TOTAL EXPENDITURES $ 40,230,042 $ 4355493585 $ 42,258,299 $ 45,25%842 141 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description • Conduct City Council meetings in accordance with The General Administration Department consists of two the provisions of the City Charter and Ordinances. main departments, the City Manager's office and the City • Continue to provide quality information the citizens Council. It also includes expenditures that are not receive from local government by working with t directly associated with any other department within the educational, business and neighborhood groups to General Fund. communicate city events, public hearings and city staff initiatives. The City Manager is the chief executive and • Coordinate Council activities, negotiate contracts and administrative officer of the City and is responsible for supervise the staff to provide efficient and effective general administration of the City's affairs and serves as a municipal services to the City of Baytown. liaison between the policy making and administrative branches of the City government. The City Manager Major Objectives provides City Council with the information needed to . To provide the Council with timely and meaningful conduct the affairs of the City and coordinate the information. implementation of their decisions. This division oversees • To maintain up-to-date policies and regulations. the operations of all city departments and reviews and • To encourage an innovative approach to problem updates management policies and regulations. resolution. • To supervise and coordinate the staff and provide Major Goals oversight to all departmental operations. • Ensure delivery of City services in an effective and . To maintain a long-range outlook and provide the efficient manner through responsible administration. Council with recommendations for the future. • Ensure that the response to citizen complaints and . To act as the City's ambassador in developing and requests for action are performed in a timely manner. maintaining relations with outside agencies. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Number of Regular Council Meetings 23 24 23 23 2. Number of Council Agenda Items 511 515 595 645 3. Proclamations 40 30 3 30 t 142 CITY OF BAYTOWN �-r SERVICE LEVEL BUDGET 11010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 126,895 $ 1481102 $ 148,254 $ 382,933 71009 Overtime - - 600 5,022 71021 Health&Dental Insurance 69323 85663 75219 15,353 i 71022 TMRS 185389 21,908 221000 59,248 71023 FICA 9,117 11,985 109538 305686 71028 Workers Compensation 219 704 518 15281 71041 Allowances 4,962 5,100 5,100 15,3 00 Total Personnel Services 165,905 196,462 1993629 509,823 7200 Supplies 72001 Office 45644 45800 49558 45800 72002 Postage 141 400 200 400 72041 Educational 156 200 165 200 Total Supplies 49941 5,400 45923 53400 1 7300 Maintenance 73041 Furniture&Fixtures 47 500 500 500 73046 Books 95 - - - Total Maintenance 142 500 500 500 7400 Services 74001 Communication 35131 35200 3,150 35200 74021 Special Services 53 - - - 74041 Travel &Reimbursables 6,358 18,400 105100 185400 74042 Education&Training 31118 105500 65800 10,500 74071 Association Dues 13,636 1%565 16,000 1%565 Total Services 265296 517665 36,050 51,665 Total Operating 197,284 2545027 241,102 567,388 f 8000 Capital Outlay 80001 Furniture&Equip<$5000 - - - 5,000 Total Capital Outlay - - - 5,000 9900 Contingencies/Other 99001 Contingencies - 613387 - - Total Contingencies - 615387 - - ! TOTAL DEPARTMENT $ 1979284 $ 3155414 $ 2415102 $ 572,388 u ,, .: 143 . CITY OF BAYTOWN PROGRAM SUMMARY 11030 FISCAL OPERATIONRM Program Description • Continue to structure the City's portfolio to meet the g P tYs The Fiscal Operations Department consists of Finance investment strategy and cash liquidity needs. ' Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Major Objectives Department is responsible for administering the City's fiscal • Continue to develop financial policies that will provide affairs in accordance with applicable local, state and federal financial stability and continuity in a changing political guidelines. The Department manages the annual audit, and economic environment. annual budget and advises management on all aspects of • Achieve efficiencies in accounting and reporting eater h financial planning and debt management for the City. The activities through�' use of information technology. Department is responsible for collection and disbursement of • Continue staff professional and technical growth. all City funds and implementation of effective internal control • Continue to obtain the G.F.O.A. Distinguished Budget systems for the City of Baytown. The Department also Presentation Award and the Certificate of Achievement actively manages the City's investment portfolio in for Excellence in Financial Reporting. compliance with the Public Funds Investment Act(PFIA)and • Review and refinement of investment policy to stay in the adopted investment policy. compliance with PFIA Major Goals Services Provided • To ensure that all financial transactions are reported • Financial Planning & Oversight of all financial timely and accurately and in compliance with General applications: Municipal Court, Parks, EMS, Accepted Accounting Principles along with Inspections,Utility Billing appropriate internal controls. • Check writing:Payroll&Accounts Payable • Provide financial information to users in the form, • All City Collections, Deposits, Investments, Cash frequency and timeliness needed for management management decisions, managing the City's assets and planning for • Property Tax Assistance—Current&Delinquent MF future financial growth. • Utility Billing and Customer service • Provide quality budget development and analysis • Budget Management and preparation services to foster financial accountability and • Financial Reporting&Internal Control responsible use of City funds. • Fixed Assets Tracking • To promote a better understanding of financial . Grant Assistance and Reporting policies and procedures among internal and external . Warehouse services: Supplies,Material and Fleet parts customers. • Procurement Services: Purchase orders and annual • Purchase quality goods and services in a timely and contracts cost-effective manner. Improve purchasing practices . General Financial support and assistance to City within the user departments to control cost and Manager and City Departments increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. I Actual Budget Estimated Projected ; I Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Investment portfolio(in millions) $88.7 $50.0 $90.7 $95.5 2. Annual A/P Checks 115030 38,000 10,281 10,000 3. Annual Purchase Orders issued 55226 75500 4,500 4,500 4. Annual contracts 49 52 52 54 5. No. of Active Grants 19 19 19 21 Performance Measures 1. Tax collections as a%of levy 95% 97% 95% 95% 2. Annual estimated yield 1.62% 1.55% 1.61% 1.60% 3. Weighted avg.maturity of portfolio(days) 185 175 250 275 4. %of invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget&CAFR 2 2 2 2 144 CITY OF BAYTOWN �-� SERVICE LEVEL BUDGET 11030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 698,827 $ 7235767 $ 719,143 $ 816,214 71003 Part Time Wages 14,715 - - - 71009 Overtime 11,830 65770 6,238 13,194 71011 Extra Help/Temporary 2,018 - 111123 7,200 71021 Health&Dental Insurance 69,513 775332 71,448 88,464 71022 TMRS 101,739 105,119 1031194 125,621 71023 FICA 557635 57,388 56,204 64,019 71028 Workers Compensation 1,235 4,252 3,196 3,629 71041 Allowances 20,028 2200 221152 25,224 Total Personnel Services 9751540 996,708 9921698 1,143,565 7200 Supplies 72001 Office 1609 14,030 111435 14,930 7i72002 Postage 14,353 6,645 5,855 61645 72004 Printing 21324 21850 35288 4,750 72041 Educational 1,306 1,475 1,939 1,475 Total Supplies 34,052 259000 221517 27,800 7300 Maintenance 73041 Furniture&Fixtures - 600 - 600 Total Maintenance - 600 - 600 7400 Services 74001 Communication - 150 150 150 7 74002 Electric Service 4,870 - 74011 Hire Of Equipment 1,860 - - - 74021 Special Services 128,135 179,370 177,857 179,370 .����+��• 74022 Audits 341198 41,115 39,224 26,791 74023 Industrial Appraisal 28,000 28,000 301500 30,500 74026 Janitorial Services 25532 - - - 74041 Travel&Reimbursables 10,515 145587 125533 165236 74042 Education&Training 5,929 7,170 6,786 95015 7 74051 Rents 51457 4,212 4,095 4,212 �-' 74071 Association Dues 3,973 4,921 43560 6,581 Total Services 225,469 27%525 275,705 272,855 Total Operating 1,2351061 1,301,833 19290,920 15444,820 8000 Capital Outlay 80001 Furniture&Equip<$5000 1,948 15000 1,000 4,800 86011 Capital Lease Purchases 261687 - - - Total Capital Outlay 28,635 15000 1,000 41800 TOTAL DEPARTMENT $ 1,263,696 $ 1,3 02,83 3 $ 1,291,920 $ 1,449,620 145 CITY OF BAYTOWN PROGRAM SUMMARY 11060 LEGAL SERVICES Program Description • Remain current on all state and federal laws and The Legal Department is a service-oriented department regulations applicable to the City, BAWA and providing counsel to the City Council, the Baytown Area BMDD. Water Authority, and the Baytown Municipal • Serve on the negotiating team in the firefighter Development District, as well as to their boards and collective bargain process. commissions. The department also tenders legal advice to officers and employees of the City relating to their powers Major Objectives and duties in such capacities. Legal services provided by • Legal counsel the department include drafting and negotiating contracts, • Support all legal opinions, whether written or securing pre-clearance for all municipal elections, oral, with case or statutory authority, as prosecuting violations of the transportation, health and appropriate. penal codes as well as the Code of Ordinances, and • Ensure that all requests for written opinions are representing and coordinating the representation of the honored in a timely manner. City in various civil matters ensuring that the rights and • Legal representation interests of the City are being appropriately protected and • Zealously represent the City,BAWA and BMDD pursued. and protect their prospective interests. • Ensure court-imposed deadlines are met. Major Goals • Ensure that all witnesses are advised in a timely • Provide dependable legal advice to the City Council, manner of trial settings. Baytown Area Water Authority (BAWA), and • Legal documentation Baytown Municipal Development District (BMDD) • Ensure all contracts accomplish the intended and their boards and commissions as well as the pm-poses while providing sufficient protections. officers and employees of the City. • Maintain the established database of claims and • Draft, review and negotiate legal instruments for City lawsuits filed. projects in order to achieve the desired project goals • Maintain all written opinions issued b the while ensuring that the City's interest are adequately p Y protected. department in an opinion book for future p reference. • Represent the City, BAWA and BMDD in all legal i proceedings in an effective,zealous manner. 146 7 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted a Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 304,540 $ 3129386 $ 312,317 $ 3235882 71009 Overtime - 11778 19093 15776 71021 Health&Dental Insurance 25,977 295951 30,213 339067 a 71022 TMRS 43,737 445773 445569 495245 71023 FICA 22 256 24,104 22,714 24,737 71028 Workers Compensation 521 19286 19084 17167 71041 Allowances 9,360 99360 95360 9,360 Total Personnel Services 4061391 4239638 421,350 443,234 7200 Supplies 72001 Office 29370 23645 29638 29645 72002 Postage 407 550 714 700 72045 Computer Software Supply - 700 - 700 Total Supplies 29777 3,895 3,352 45045 7300 Maintenance 73046 Books 205016 23,000 229074 235265 Total Maintenance 205016 23,000 225074 239265 7400 Services 74001 Communication 133 240 192 240 4 74041 Travel&Reimbursables 4,712 39100 29908 31100 74042 Education&Training 15241 15050 1,050 11000 74071 Association Dues 860 1,305 13171 15355 r Total Services 65946 55695 55321 59695 7500 Sundry Charges 75051 Court Cost 155056 91845 7,774 9,845 Total Sundry&Other 159056 91845 71774 9,845 Total Operating 4515186 4665073 459,871 486,084 8000 Capital Outlay 80001 Furniture&equip<$5000 998 11375 998 1,375 Total Capital Outlay 998 19375 998 11375 p Y 4 2 184 467 448 $ 460 869 $ 487 459 f TOTAL DEPARTMENT $ 5 , $ , Ll 7 147 CITY OF BAYTOWN PROGRAM SUMMARY 11070 INFORMATION TECHNOLOGY SERVICES Program Description • Analyze new software, hardware and networking The Information Technology Systems (ITS) Department technology available to assist in projecting future has the responsibility of effectively administering all enhancements. • Acquire and implement computerized operations throughout the City. ITS web-based E-Gov solutions.q oversees the computer operations for all City departments and assists those departments in providing quality services Major Objectives to the community through the utilization of effective • Coordinate continued installation of the wireless and computer systems. This includes providing statistical - p Y p g fiber optic network infrastructure. reporting to the various administrative offices. In addition, • Complete rollout of Microsoft XP on end-user ITS is involved in conducting needs analysis, problem desktops. determination and system design. • Manage end-user computer software training. • Monitor procedures and policies for computer usage Major Goals and data security on all systems. • Provide hardware and software expertise to all city • Design, procure and oversee installation of the departments in order to maintain a highly productive telephone and network cabling for the new EOC and workplace. Assist in acquisition and implementation Police Academy. of state-of-the-art hardware and equipment. • Expand secure remote access capability for senior • Improve the positive working relationship with end-p g p administration and users requiring remote access. users in the various city departments. • Coordinate and manage GPS data collection. MR • Evaluate and scrutinize new computer related • Manage the GIS layer development and database hardware and software purchases. connections as budget permits. . • Install, verify and configure new computer resources • Finalize the ability to attach objects to the citywide with customized configurations required by Pentamation and Encompass software. the end-users to be productive while maintaining • Purchase and implement an E-Gov solution for minimum standards established for personal computer Inspections and Utility Billing. configurations. • Procure and oversee telephone and network cabling for the EOC and Police Academy. Y • Continued expansion of the wireless and fiber network infrastructure. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Hardware Calls 390 480 515 485 2. Software Calls 285 290 210 220 3. Programming Changes 260 250 185 210 4. System Administration 1,050 910 945 1,030 5. Information/Training 480 490 270 310 6. LAN/WAN/Network Calls 375 540 565 610 7. VoIP Related Calls - 890 8. Other Calls 495 460 320 275 Performance Measures 1. Response Time-2 Hrs 81% 85% 91% 96% 2. IBM Downtime <1% <1% <1% <1% 3. WAN/Internet Downtime <1% <1% <1% <1% 4. PCs Parts&Repair-3 Days 82% 80% 87% 92% 5. Tasks Deadlines 86% 85% 90% 94% 6. Windows Server Downtime <1% <1% <1% <1% 1 148 ,, CITY OF BAYTOWN SERVICE LEVEL BUDGET 11070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7ij 7100 Personnel Services 71002 Regular Wages $ 336,423 $ 3743407 $ 3783734 $ 475,362 71009 Overtime 21,181 212138 21,13 8 24,654 71021 Health&Dental Insurance 341536 44,505 3902 48,420 71022 TMRS 523499 57,896 58,173 773908 71023 FICA 283052 315580 31,342 39,105 71028 Workers Compensation 903 3,086 21354 5,020 71041 Allowances 195200 22,800 21,450 301000 Total Personnel Services 492,794 555,412 552,793 700,469 7200 Supplies 72001 Office 12 339 11 059 10 098 105500 72002 Postage 21 250 221 200 72021 Minor Tools - 1,825 1,825 11500 Total Supplies 12,360 13,134 12,144 12,200 7300 Maintenance 73042 Machinery&Equipment 297,144 32%451 332,665 36%944 73055 Maintenance On Computers 100,546 86,964 86,122 81,700 Total Maintenance 3979690 4169415 4185787 451,644 7400 Services 1 74001 Communication 73,968 819528 709041 63,840 74021 Special Services 145705 107,514 107,000 659000 74041 Travel&Reimbursables 53713 8,150 8,111 93900 74042 Education&Training 145094 195715 1%669 273600 Total Services 108,480 216,907 204,821 166,340 Total Operating 13011,324 1,201,868 151889545 13330,653 8000 Capital Outlay 80001 Furniture&Equip<$5000 7,269 - - - 84041 Furniture&Fixtures - - - 6,850 84042 Machinery&Equipment 30,005 80,800 80,800 262,098 86011 Capital Lease Purchases 190,526 749173 74,173 895659 Total Capital Outlay 227,800 1543973 154,973 358,607 TOTAL DEPARTMENT $ 1,23%124 $ 19356,841 $ 11343,518 $ 13689,260 149 i CITY OF BAYTOWN PROGRAM SUMMARY [1280 PLANNING AND DEVELOPMENT SERVICES Program Description " Streets and Sidewalks", Chapter 126 "Subdivision" The Planning, Community Development and Building and Chapter 130"Zoning". Services Divisions manages the City's long-range • Continue to coordinate all development related comprehensive and neighborhood plans, administers the activities through the Development Review Zoning Ordinance, processes subdivision plats, Committee and strive to improve review time. annexation service plans and prepares various reports. • Continue to improve communications with the The department provides staff support to various citizen Planning and Development Services Department and commissions and coordinates City plans and projects with all DRC members. regional, state,and Federal agencies. • Continue to work closely with the Economic Development Foundation to improve our position Administers the City of Baytown's permit and inspection with adjacent areas competing for Economic functions that includes (1) plan reviews, (2) issuance of Development projects. building permits and (3) electrical, plumbing and • The Comprehensive Plan Update will focus on the mechanical inspections for compliance to established city changes of the community and future growth of the codes. More specifically enforces Urban Rehabilitation City. It will serve as an update to the Baytown 2020 Standards, care of premises standards, lodging and Comprehensive Plan. boardinghouse requirements, substandard building requirements, multi-family dwellings and manufactured home park ordinances and buffer fence regulations. Major Objectives Administers FEMA, floodplain management and City Hall . Continue to improve the coordination all building maintenance. development information through a single source before presenting it to external customers. Major Goals • Continue to coordinate meetings with developers and • Develop a Unified Land Development Code that various City staff to discuss future development. would include recommended changes to Chapter 122 Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Staff Hours of Zoning Administration 45300 4,500 5,140 6,300 2. Annexation Plans Developed 5 4 8 8 3. Plats Reviewed 59 45 50 42 4. New Residential Permits 403 400 300 300 5. New Commercial Permits 35 50 20 25 6. Sign Permits&Renewals(Every Other Year) 334 850 35000 200 7. Electrical Permits&License Renewals 1,708 1,800 15700 1,700 8. All Other Permits 3,030 37100 25500 2,500 -r,li Performance Measures 1. Zoning Administration-Number of Building Permits Reviewed for Zoning Compliance 723 800 750 750 2. Average staff hours per meeting(site visits, preparing staff reports,preparing packets, obtaining quorum,etc.) 16 16 16 16 3. Plans Reviews 11055 15200 1,300 15300 4. Field Inspections 143712 16,000 14,533 14,533 5. Customer Service Contacts 16,967 161500 153073 15,073 1 150 ..., CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 6009136 $ 6179528 $ 602,219 $ 6449509 71009 Overtime 3,002 4,909 2,069 41015 71021 Health&Dental Insurance 715826 859793 80,603 919946 71022 TMRS 86,892 88,964 863189 98,324 71023 FICA 45,932 47,225 479362 48,789 71028 Workers Compensation 17855 45074 37398 33699 71041 Allowances 201400 20,400 209400 205400 Total Personnel Services 8301043 8689893 8421240 91102 7200 Supplies 72001 Office 71227 69029 5,873 9,029 72002 Postage 9,380 71150 9,367 35000 72004 Printing 45900 9,225 81425 39500 72007 Wearing Apparel 15081 11200 600 1,200 72016 Motor Vehicles 69408 6,000 53300 6,000 72021 Minor Tools 909 1,500 1,100 11500 72041 Educational 1,103 810 11039 810 72045 Computer Software Supply - 3,500 35500 2,000 Total Supplies 319008 355414 35,204 275039 7300 Maintenance 73041 Furniture&Fixtures 11154 700 700 1,500 73043 Motor Vehicles 121529 5,500 125300 10,300 Total Maintenance 13,683 6200, 13,000 11,800 7400 Services 74001 Communication 105227 9,460 91230 %960 74021 Special Services - - - 2543225 74036 Advertising 11429 29000 1,700 2,000 i 74041 Travel&Reimbursables 71102 81650 85650 105850 74042 Education&Training 8,607 7,010 6,710 85360 74071 Association Dues 35429 39958 3,200 3,958 Total Services 305794 31,078 29,490 28%353 Total Operating 9055528 941,585 9193934 1,2395874 8000 Capital Outlay 80001 Furniture&Equipment<$5000 45043 31349 91000 - 84043 Motor Vehicles 121973 - - 1500 U Total Capital Outlay 17,016 3,349 9,000 15,000 TOTAL DEPARTMENT $ 9225544 $ 944,934 $ 928,934 $ 1,2549874 Li 151 i CITY OF BAYTOWN J PROGRAM SUMMARY F1140 HUMAN RESOURCES Program Description • Review Health Benefits Program to determine potential cost effective measures. The Department of Human Resources is a full service • Redesign Performance Evaluation system. department supporting a comprehensive range of • Conduct FLSA audit. personnel needs, many of which are driven by evolving • Develop HR Assistance Guides for supervisors. State and Federal legislation. The Department performs • Stay abreast of current legislation to assure legal various Human Resource functions by taking the compliance. following actions: developing and interpreting policy; • Employee Retention/Reduce Turnover. acting as internal consultants to all departments on . Provide advice and guidance to the City Manager, personnel related issues; maintaining employment Directors, and Supervisors regarding the practices consistent with applicable legislation; resolving implementation of equitable policies and procedures employee concerns, grievances, and appeals; that will benefit all the employees of the City. administering and resolving workers' compensation and • Manage and coordinate the City-Wide Safety unemployment issues and claims; providing training and Program. Be proactive and reduce accidents and 1 development; maintaining equitable and competitive therefore reduce workers'compensation costs. compensation practices; and managing the City's . Recruiting, Staffing, and Outsourcing. insurance programs. Administer Civil Service Rules and Collective Bargaining Agreement. Major Objectives Major Goals • Assist g management in determining future workforce g needs. • Implement Comprehensive Leadership/Supervisory • Provide management and employees with training Training Program. opportunities to increase skill levels for improved job • Contribute to the City's future planning by addressing performance and career advancement. how to develop current employees to meet the future • Understand, value,and promote diversity. competency requirements. • Training: Teamwork/Focus/Diversity. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Positions Posted 94 90 127 110 2. Application/Resumes Processed 3,432 3,177 35896 35664 3. Jobs Evaluated 11 10 12 12 FRI 4. Training Hours Completed 115 130 130 145 5. Worker's Comp Cases Processed 71 80 85 80 6. Liability Claims 65 60 90 80 ,,.., Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 84 90 198 150 2. Drug Screens/Physicals 497 470 558 525 _r 3. #Employees in orientation 49 30 120 130 4. Terminations—full time 60 30 76 65 5. Number of Individuals received training 339 370 350 370 f 152 s CITY OF BAYTOWN J` SERVICE LEVEL BUDGET 11140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 367,554 $ 3765826 $ 377,054 $ 3895556 71003 Part Time Wages - 35351 3,351 3,446 71009 Overtime 553 3,080 21780 31048 71021 Health&Dental Insurance 30,001 381073 385533 41,166 71022 TMRS 52,796 54,071 53,940 595295 71023 FICA 28,434 295734 29,314 305284 71028 Workers Compensation 629 19967 11469 19588 Lj 71041 Allowances 1000 10,800 10,800 1000 Total Personnel Services 4905767 517,902 5171241 539,183 7200 Supplies 72001 Office 49258 9,413 35800 71350 72002 Postage 13717 31000 200 35000 72041 Educational 165007 30,414 275000 30,414 Total Supplies 211982 42,827 339600 40,764 7300 Maintenance 73 042 Machinery&Equipment 100 1,000 400 15000 Total Maintenance 100 15000 400 1,000 7400 Services 1 74001 Communication 295 385 650 279 74021 Special Services 283555 51,048 489000 62,567 74036 Advertising 149754 259000 16,000 25,000 r 74041 Travel&Reimbursables 3,195 6,841 6,800 6,841 74042 Education&Training 2,737 75055 7,055 71055 i 74071 Association Dues 32237 39858 3,300 31815 _4 Total Services 52,773 94,187 81,805 105,557 7500 Sundry Charges 75061 Medical-Preemployment 201666 26,500 321000 305000 75062 Medical Promotions 1,948 4,500 4,500 45500 75064 Medical Services 36,301 45,197 45,197 50,710 Total Sundry&Other 58,915 769197 81,697 85,210 Total Operating 6241537 732,113 714,743 771,714 TOTAL DEPARTMENT $ 624,537 $ 732,113 $ 714,743 $ 7715714 Y � 153 � t;! � � � � � NMOJAVU »�y � � � � � � La CITY OF BAYTOWN PROGRAM SUMMARY 11170 CITY CLERK Program Description • Assist Legal Department with filing results of The City Clerk Department maintains records of council, elections with the Department of Justice. administers elections, assist citizens and departments in • Respond to Public Information Requests in a timely search for information, responds to requests for public manner. information, issue various permits and serves as records • Provide a fair, impartial system for timely manager in accordance with state law. The office adjudication of misdemeanor offenses within the supervises the preparation of posting of public meeting jurisdiction of the Baytown Municipal Court. agendas, compilation and distribution of the informational packet for various meetings. The City Clerk's Office also Major Objectives t serves as the Municipal Information Office for the City. . Develop schedules for May elections. News releases are prepared, posted to the City's website . Notify election judges and order supplies. and forwarded to news outlets. The Office assists in . Update/amend Council Rules of Procedure. responding to inquiries from news outlets. The employee • Post notices and agendas on Website. newsletter is prepared and distributed monthly. Requests • Monitor city permits. for annexation are delivered to the office and the schedule . Maintain accurate records of council activities. of annexation is administered through the City Clerk's . Maintain Municipal Code of Ordinances. Office. The department also maintains a vital statistics p division and operates a municipal court in accordance • Provide qualified personnel to accomplish goals of with City Charter and state laws. the Court. • Provide cross training for efficiency and productivity Major Goals in all areas of the court process. • Maintain Complaint Tracking Process. • Maintain effective methods of communication among the various departments within the city. �� • Implement and maintain effective communications with the citizens. • Plan and schedule municipal elections for council members. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 f 1. Agenda,City Council,Others 256 250 284 290 2. Ordinances/Resolutions Indexed 266 270 316 205 3. Public Information Requests 322 350 450 475 4. Permits Issued 238 250 250 240 Li 5. License/Title City Vehicles 83 75 98 100 6. Correspondence Regarding Election 240 200 215 195 7. Tickets Processed 20,572 223000 20,104 203300 8. Warrants Issued 95591 12,000 10,438 10,940 Performance Measures L 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Update Board/Committee after Council Mtgs 100% 100% 100% 100% ;a 3. Notices to Judges to hold election/election School one week after filing. 100% 100% 100% 100% L 71" 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET F170 CITY CLERK Actual Budget Estimated Adopted 1Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 511,734 $ 597,380 $ 55%542 $ 645,149 71003 Part Time Wages 40,107 38,263 355125 223248 71009 Overtime 583603 519541 615764 665264 71010 Election Worker 75089 14,663 12,018 14,663 71 71011 Extra Help/Temporary 525590 50,760 405525 - 71021 Health&Dental Insurance 555280 70,484 675805 78,282 71022 TMRS 7%794 905569 861447 105,404 71023 FICA 4%726 56,717 521080 5409 71028 Workers Compensation 1,155 12,918 41041 9,514 71041 Allowances 5,700 55700 5,700 5,700 Total Personnel Services 8615778 988,995 9251047 11001,923 7200 Supplies 72001 Office 13,935 225350 22,650 239300 72002 Postage 125947 225150 215022 273150 72004 Printing 5,427 12,000 11,000 13,700 72007 Wearing Apparel - 51730 55730 45230 72026 Cleaning&Janitorial 730 15500 700 15500 72061 Meeting Supplies 696 1,000 710 1,000 Total Supplies 33,735 64,730 615812 7000 7300 Maintenance 73011 Buildings 21234 21300 2,288 2,300 73027 Heating&Cooling System 15628 31804 1,525 35804 73041 Furniture&Fixtures 1,786 35650 3,450 3,650 73042 Machinery&Equipment 895 2,000 1,770 2,000 73043 Motor Vehicles - 4,000 4,000 43000 73046 Books 2,692 4,750 55000 43750 Total Maintenance 95235 201504 18,033 205504 7400 Services 74001 Communication %284 10,100 10,000 11,600 74002 Electric Service 25,218 275500 255218 275500 74011 Hire Of Equipment 4,561 145000 7,377 145000 74021 Special Services 415155 37,000 67,104 879000 74026 Janitorial Services 65084 61144 6,213 6,417 74036 Advertising 15,835 22,500 26,552 22,500 74041 Travel&Reimbursables 51865 69000 65257 65500 74042 Education&Training 11738 45000 31300 43000 _1 74051 Rents 241280 165112 165395 16,395 74071 Association Dues 2,608 4,353 35153 3,853 Total Services 136,628 147,709 1715569 19%765 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted L Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7500 Sundry Charges 7 75051 Court Cost 4,815 81000 51400 8,000 Total Sundry&Other 45815 8,000 5,400 8,000 Total Operating 130465191 15229,938 111815861 1,301,072 i 8000 Capital Outlay 80001 Furniture&Equip<$5,000 - 4,120 4,120 - 84045 Radio&Testing Equipment - 4,000 4,000 - Total Capital Outlay - 8,120 85120 - 9000 Other Financing Uses 91201 To Municipal Court Security 26,745 29,928 325135 30,322 Total Other Financing Uses 26,745 29,928 321135 30,322 1 I 1 TOTAL DEPARTMENT $ 13072,936 $ 19267,986 $ 152225116 $ 1,331,394 i I ' t i 1 I_i L_; 7 157 � y � 9=, l�l Y l��l�L��� %�� CITY OF BAYTOWN SERVICE LEVEL BUDGET 11180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities,rentals and equipment shared by all departments located in City Hall. 7 Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71009 Overtime $ - $ - $ 707 $ - 71021 Health&Dental Insurance - - 122 - 7 71022 TMRS - - 98 - �-' 71023 FICA - - 51 - 71028 Workers Compensation - - 23 - Total Personnel Services - - 1,001 - �' 7200 Supplies 72001 Office 85777 10,000 8,500 105000 7 72002 Postage 15476 855 - 855 LJ 72026 Cleaning&Janitorial 35196 39000 3,050 33000 7 Total Supplies 139449 133855 111550 13,855 7300 Maintenance T 73011 Buildings 81585 16,500 19,370 18,500 73027 Heating&Cooling System 105519 91000 9,946 9,000 i Lj 73041 Furniture&Fixtures - 500 - 500 73042 Machinery&Equipment 473 19500 946 11500 7 Total Maintenance 19,577 27,500 305262 29,500 7400 Services 74001 Communication 63,574 709000 69,553 70,000 74002 Electric Service 315422 45,519 263316 355000 �-- 74005 Natural Gas 9,984 7,000 19,709 12,000 74026 Janitorial Services 125650 163500 12,500 16,500 7 74051 Rents 358,336 35%900 357,659 35%160 �L-- Total Services 4755966 498,919 485,737 492,660 8000 Capital Outlay 84042 Machinery&Equipment - - - 53000 Total Capital Outlay - - - 5,000 Total Operating 508,992 540,274 528,550 541,015 TOTAL DEPARTMENT $ 508,992 $ 540,274 $ 528,550 $ 541,015 7 l j I 159 CITY OF BAYTOWN ' SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD ' General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance,street lighting,funding for the merit pay plan,special programs and contingencies. ' Actual Budget Estimated Adopted 1Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 ' 7100 Personnel Services 71009 Overtime $ 197,102 $ - $ - $ - 71021 Health&Dental Insurance 278 (36,676) (36,915) 71022 TMRS 27,279 - - - 71023 FICA 15,071 - - - 71028 Workers Compensation 2650 - - - 71081 Retired Employee Benefits 548:220 606,373 610,670 768,698 Total Personnel Services 790,600 569,697 573,755 768,698 , 7200 Supplies 72001 Office 1,834 4,300 4,250 4,300 72002 Postage - 500 - 500 72004 Printing 64 1,200 2,350 - 72041 Education - 2,500 - 2,500 Total Supplies 1,898 8,500 6,600 7,300 , 7400 Services 74002 Electric Service - 100,000 250 50,000 74003 Street Lighting 530,393 539,416 540,318 579,834 ' 74007 TWC Claims Paid 29,570 20,000 53,858 80,000 74021 Special Services 5,276 35,000 5,000 55,000 74029 Service Awards 25,855 31,200 30,000 31,200 ' 74041 Travel&Reimbursables 3,239 6,500 6,500 3,500 74042 Education&Training - 1,500 500 1,500 74061 Demolition Of Structures 8,108 33,728 5,000 33,728 ' 74071 Association Dues 900 - 900 900 74210 General Liability Insurance 24,195 30,243 31,771 34,949 74220 Errors &Omissions 35,935 44,919 43,781 48,159 ' 74230 Law Enforcement Liability 34,323 42,904 38,621 42,483 74240 Auto Lliability 48,440 70,550 71,419 78,561 , 74241 Auto Collision 23,033 27,405 25,895 28,485 74242 Auto Catastrophic 2,211 2,322 2,506 2,756 74271 Mobile Equipment 5,282 5,546 6,027 6,630 t 74272 Real&Personal Property 54,197 54,321 55,327 60,860 74277 Flood Insurance 8,342 17,324 3,005 3,206 74280 Bonds 600 4,038 3,738 4,405 , 74295 Deductibles 108,463 150,000 150,000 165,000 Total Services 948,362 1,216,916 1,074,416 1,311,156 7500 Sundry Charges ' 77001 Texas State Guard - 1,200 - - 77002 Economic Development 25,000 - - - 77104 CDBG Public Services 6,954 34,000 5,000 10,000 t Total Sundry&Other 31,954 35,200 5,000 10,000 Total Operating 1,772,814 1,830,313 1,659,771 2,097,154 ' 160 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 8000 Capital Outlay 81011 Signs 89554 10,000 51000 500 84042 Machinery&Equipment - - 55000 - 86011 Capital Lease Purchases 26,958 - - - a Total Capital Outlay 35,512 109000 10,000 5,000 9900 Contingencies/Other 99001 Contingencies 651018 116,745 1169745 150,000 99002 Unforseen/New Initiatives - 25,027 253027 232,000 Total Contingencies 659018 141,772 141,772 3 82,000 TOTAL DEPARTMENT $ 1,8739344 $ 1,982,085 $ 1,811,543 $ 29484,154 l 161 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description • Improvement of the Baytown Crime Stoppers as well The Police Department is composed of five(5)Bureaus: as Ross S. Sterling and Robert E. Lee High Schools Patrol Bureau, Support Services, Administration, Crime Stoppers programs. Community Services and Investigations. • Institution of the Baytown Citizens Academy - - Advance Course. The Patrol Bureau is the central provider of basic police • To conduct thorough criminal investigations in such a F91 support for the City of Baytown. It is the largest and most manner as to enhance the criminal or potential vital bureau in the police department and provides initial criminals awareness that the commission of a crime response to and investigation of all crimes in Baytown. will certainly result in their apprehension and The Support Services Bureau is responsible for all support vigorous prosecution. functions of the Police Department. These are the Jail • To provide a more secure environment for the Division, Property Room, Records Division, Police Citizens of Baytown through quality criminal Garage, and Internal Affairs as well as budget preparation investigations. and equipment purchases. The Administrative Services • To continue the success of the probation/parole -- Bureau is responsible for organizing and directing the violators round-up. activities of the Baytown Police Department. The Bureau • To provide more secure streets for the citizens of provides leadership, administrative support and legal Baytown through the DOT/Traffic Enforcement Unit. guidance to the Department and ensures the citizens of Baytown receive effective law enforcement. The Major Objectives Community Services Bureau fills a conduit between the • Reduce complaints against officers by investigating Police Department and the Public. Its programs include and resolving the problems, thus increasing Crime Prevention, DARE, Crime Stoppers,Neighborhood professionalism. Watch Programs, Civilian Police Academy and the • Eliminate all errors in booking and other record Baytown Police Academy. The Investigations Bureau keeping relating to jail records. consists of the following elements: Detective Division • Eliminate backlog of inactive reports awaiting (CID), Special Operations (Narcotics and Target Offenders Group), and the Crime Scene Unit. microfilm. • Provide adequate security on case files to ensure the Major Goals integrity of the records management system. � • Provide additional cross training for personnel. • Thoroughly investigate all complaints against • Reduce crime in Baytown to the lowest possible Department personnel in a timely manner. level. • Increase efficiency in jail relating to in-processing • Detect and apprehend all criminals in Baytown. and releases of persons and their property. • Reduce property damage, personal injury and deaths • Protect lives and property by enforcing State and to minimum levels. - local laws. • Provide competent and thorough police investigations • Patrol the City with a view toward deterring or and reports. 11 detecting crime, or apprehending the criminal. • Present a favorable image to all citizens. • Respond appropriately to all calls for police services. . Update, complete, and publish the Department's • Provide written reports or records of all incidents Policy Manual and distribute it to all employees. investigated. • Conduct legal research and legal advice to reduce • Implement policies and initiatives of the Chief of civil litigation against the Department and the City of Police. Baytown. • Enhance public relations by improving the delivery of • Continued use of both the Mobile Substation and 9 police services to the public. Crime Prevention trailer for community education • Improve on career development and the quality of enforcement projects. police supervision. • Provide quality animal services at the Animal Control • Reduction of crone through community involvement. Shelter and Adoption Center. • Reduction of the fear of crime, assisted by all officers • Continue to improve and move forward with MDT in the Department. unit computers and programming which further • Solicitation of information and ideas from the public. assists in processing, identifying and accessing • Involvement of the Police in community functions. criminal information. • Improvement of the Department image in the • Update telephone communications with the public. community. 162 7 2000 POLICE • To develop a higher degree of expertise of Detectives • To increase the pressure on the narcotics user, seller in the investigation of criminal offenses through and distributor through proactive enforcement and updated and advanced training. prosecution. • To emphasize and encourage better and more • To deny the "profitability" of dealing in narcotics by thorough crime scene investigation and physical developing and pursuing financial disruption evidence collection to facilitate identifying the actor investigations and interdiction efforts. or what actually occurred. • To develop a working relationship with the existing • To utilize and be receptive to new techniques and youth gangs that would complement the efforts of methods of investigations by encouraging innovative various groups yet insure they understand that we will and proactive thinking of the investigators. actively prosecute any criminal activity. • To interface with the community and encourage the • To address the cause and effect issues that may various community organizations to participate in the encourage, promote or provide an environment for effort against criminal activity. criminal activity. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Calls for service 55,247 55,000 54,500 55,000 2. Offense reports written 14,013 10,271 145334 143400 3. Prisoners processed 5,115 5,292 5,476 5,500 4. AFIS Completed 2,146 21299 2,290 23290 5. To-Be Warrants Filed 352 350 412 400 6. Commitments Filed 1,235 15350 1,440 15400 7. New Officers Trained - 8 8 7 8. Accident Reports 2,185 25406 25028 2,400 9. Total IA Complaints - 80 75 70 10. Offenses Cleared 103577 4,550 10,700 10,700 11. UCR Crimes 35157 37170 3,352 35400 12. Cases Inactivated 21746 22680 3,106 3,000 13. Cases Unfounded 61 46 60 65 1- 14. Cases Reported in the Period Added to Detective Que for Follow-up L281 1,224 1,300 1,300 15. Animal Pick-ups - 4,715 4,750 4,900 16. Animal Redemptions&Adoptions 11275 1,400 1,375 1,450 17. Animal Transferred to Humane Society for Adoption 1,442 23300 2,350 3,450 18. Bite Incidents 40 100 110 150 19. Adoptions 483 1,000 800 1,000 Performance Measures 1. Citations Issued 16,118 17,560 15,192 14,311 2. County/Felony Charges 1,587 1,850 1,852 1,800 3. Number violent crimes 219 265 260 275 4. Prisoners Released 4,892 5,307 5,272 5,300 5. Report Verifications 4,551 4,950 4,840 55150 6. Reports Disseminated 3,322 3,266 35176 3,200 7. Supplement Rpts. Screen 8,809 8,696 85900 85900 8. Secondary Employees Apps. 100 100 90 100 163 .i CITY OF BAYTOWN SERVICE LEVEL BUDGET 12000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 697579285 $ 7,166,009 $ 750185782 $ 753809142 71003 Part Time Wages 35064 - - - 71009 Overtime 2511003 3139993 316,645 3335759 71021 Health&Dental Insurance 7555922 9179158 8085121 8825951 71022 TMRS 98000 11039,600 1,0165176 1,138,178 71023 FICA 521,799 5569918 5449726 5725966 71028 Workers Compensation 1455829 2959249 283,273 3053589 71041 Allowances 23,760 241660 233760 235760 Total Personnel Services 9,439,322 105313,587 10)011,483 10375345 7200 Supplies 72001 Office 23 233 24 442 23,651 24 707 72002 Postage 61250 6,968 61886 75568 72004 Printing 5,270 6,926 55722 6,104 72005 Animal Feed 31415 8,663 45136 8,213 72006 Clothing Allowance 18,129 21,600 21,336 225200 72007 Wearing Apparel 48,653 645745 59,503 64,091 72016 Motor Vehicle 1615096 187,625 1829630 202,048 72021 Minor Tools 149958 155924 145542 169085 72026 Cleaning&Janitorial 119594 1430466 13,725 145466 72031 Chemical 531 513 513 513 72032 Medical 442 1,760 1,065 1,460 72036 Identification 201950 205607 215594 205257 72041 Educational 235421 30,361 289445 30,830 72061 Meeting Supplies 79465 109350 79912 105350 Total Supplies 345,407 414,950 3915660 428,892 7300 Maintenance 73001 Land 95893 125540 12,840 105560 73011 Buildings 173909 16,540 195667 213040 73027 Heating&Cooling System 231165 275158 189420 275158 73041 Furniture&Fixtures 153688 179351 155095 17,351 73042 Machinery&Equipment 81606 185536 175752 17,893 73043 Motor Vehicles 1639140 128,580 1383276 118,580 73045 Radio&Testing Equipment 2,248 2,000 15000 25000 73046 Books 1,574 3,901 25778 35905 73053 Vehicle Repair-Collision (12,518) 99000 (26,611) 9,000 Total Maintenance 2291705 235,606 199 217 227 487 7400 Services 74001 Communication 103,216 105,412 1115653 115,438 74002 Electric Service 1089420 117,360 1035821 1175360 74005 Natural Gas 45449 4,542 69264 85945 74011 Hire Of Equipment 45218 33490 3,585 31490 74012 Insurance 88 85238 83238 8,238 74021 Special Services 433103 74,901 613975 74,501 164 CITY OF BAYTOWN SERVICE LEVEL BUDGET 12000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 74026 Janitorial Services 18,496 20,798 19,581 191112 74031 Wrecker Service 25948 21500 21950 25500 74036 Advertising 378 1,500 15382 11500 74041 Travel&Reimbursables 35198 27,890 25,364 28,128 74042 Education&Training 205797 60,717 465164 61,687 74045 In-State Investigative Travel 362 55076 25331 55076 74047 Support Of Prisoners 521043 65,500 559613 655500 74051 Rents 319177 281118 27,281 27,231 74058 Landfill Fees 1,339 1,623 11627 19623 74071 Association Dues 39353 42720 4,420 4,830 74082 Confidential 121851 15,600 11,491 155600 Total Services 4101436 547,985 493,740 560,759 7500 Sundry Charges a 75061 Medical-Preemployment 1,554 29535 2,365 29535 75064 Medical Services 8,738 7,000 5,896 79000 Total Sundry Charges 10,292 9,535 85261 95535 Total Operating 10,43 5,162 11,5215663 11510453 61 115864,018 7�J 8000 Capital Outlay 80001 Furniture&Equip<$5,000 109292 2,054 19650 1,800 84042 Machinery&Equipment - 255000 25,000 25,000 84043 Motor Vehicles 296,707 3539220 3539820 311,000 Total Capital Outlay 306,999 380,274 3809470 3371800 9000 Other Financing Uses 91226 To Miscellaneuos Police 7,474 105945 21696 3,971 91228 To Police Academy 19418 - - - 9123 3 To LLEBG Fund 19074 111292 91464 31695 91240 To Org Crime&Narc Task 745270 69,183 81,370 111,43 7 Total Other Financing Uses 849236 91,420 93,530 1191103 TOTAL DEPARTMENT $ 10,8265397 $ 11,993,357 $ 111578,361 $ 12,3205921 165 CITY OF BAYTOWN PROGRAM SUMMARY 12020 FIRE Program Description and local, emergency planning. The section delivers public The mission of the Baytown Fire Department is to protect education, fire investigations, fire code inspections, plans the lives, property, and environment of the community and review, and code enforcement. The section provides visitors of Baytown, Texas by providing efficient and significant interface with other city, county, and effective high quality service. We believe all citizens governmental agencies. They also are very involved in deserve to be protected from the adverse impacts of fire, community activities designed to improve the cooperation terrorism, medical emergencies, environmental emergencies, and collaboration of all of our partners and neighbors. and other dangerous conditions. We also believe it is imperative the Baytown Fire Department strategically define Major Goals the scope of work necessary to protect the community from • Prevent all fire deaths. all man-made and natural disasters. Therefore, we offer this • Prevent property losses from fire. fiscal budget for accomplishing our goals and objectives as a . Prevent death from sudden cardiac arrest. 21 st century all-hazard risk management agency. . Prevent death from medical emergencies. ' • Prevent damage to the environment. Three issues are critical to the success of our mission. The • Prevent damage from natural disasters. issues are acceptance, accountability, and achievement. • Prevent damage from man-made disasters. First, we must accept that we have an obligation to our • Prevent negative economic community impact. citizens to protect them and to keep them safe from harm. • Prevent acts of terrorism within the community. Second, we must realize that we are accountable to our citizens and each other for our actions. And third, we must Major Objectives diligently strive to achieve our goals in a collaborative and . Involve all personnel in all aspects of life and fire safety collective effort. Our success will be determined by our at their locations. willingness to balance these three critical issues with a keen � Involve the community in neighborhood targeted life understanding of the available resources and nationally and fire safety programs. recognized standards of performance. We cannot do this by . Establish manageable performance based accountability ourselves. We must have partners. Our citizens, political systems at all levels of the department. leaders,city management,city agencies,corporate neighbors, . Provide manageable emergency response based on community organizations, governmental officials, members national standards of care. of our department, and our collective bargaining leaders • Provide cost efficient and effective service based on must all work together for us to be successful in our mission. NFPA 1710,ISO,and community expectations. • Aggressively deliver community risk reduction life and The Fire Department is an all-hazards risk management fire safety education to the community. agency that consists of three major sections: Administration, . Aggressively work to prevent hazardous conditions. Emergency Services, and Safety Services. The primary goal Y p of the Administration Section of Baytown Fire Department is • Consistently respond promptly to all requests for emergency services. to provide administrative and managerial support for all . Consistentlyensure our actions are safe professional, employees, functions and programs of the department. The ' p ' efficient, and effective. primary goal of the Emergency Services Section is to . Activelycoordinate service provide high quality emergency response capabilities to our se ce with other agencies 1n manage the risk to the citizens and visitors of Baytown the region.Y p-1 within nationall acce ted standards of care. The section • Actively seek to provide other community services p e of our mission.the e scope provides support operations, emergency operations, and w p special operations. Nearly three-quarters of the services • Provide WMD/CBRNE/HazMat services to the provided are Emergency Medical Services. The services community and allow the department to protect lives, property and the • Obtain International Accreditation for the Department. environment from adverse effects due to fires,man-made and • Obtain an ISO rating of 1 for the Department. natural disasters. The Safety Services Section is primarily 'l responsible for community risk reduction. The services provided include fire prevention, emergency management, 166 020 FIRE Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Fire Responses 1721 1,875 L710 L750 2. Medical Responses 2,996 31195 2,346 21500 3. HazMat/WMD Responses 202 155 174 200 4. Target Hazard Surveys 0 90 20 360 5. Continuing Education(hours) 165872 8,000 5,632 V00 6. Plans Reviews 201 18 116 150 7. Code Inspections 483 500 392 500 8. Community Education Programs 38 45 160 365 9. Fire Safety Education Programs 32 58 25 365 10. Emergency Management Drills 2 2 2 2 11. LEPC Organizational Meetings NA NA NA 24* 12. SARA Title III Reports NA NA NA 60* Performance Measures 1. One minute(60 seconds)for dispatch 95% NA NA NA 95% 2. One minute(60 seconds)for turnout time 90% 92% 90% 92% 90% 3. Four minutes(240 seconds)or less for the 65% 50% 63% 60% travel time of the first arriving engine company for a fire or BLS incident 90% ' 4. Eight minutes(480 seconds)or less for the 54% 50% 47% 45% travel time of a full first alarm assignment for a fire or an ALS incident 90% 5. Provide return of spontaneous circulation NA NA NA 25% 6. Civilian Injuries 13 12 12 12 7. Loss to Total Value Ratio 16.9% 10% 33.7%* 10% 8. Civilian Fire Deaths 0 0 0 0 9. Investigations 59 55 28 300 10. Commercial Fires with Loss >$50,000 NA NA NA 8** 11. Residential Fires with a Loss>$25,000 NA NA NA 12** 12. Operate within budget constraints NA NA NA 100% *Includes 3 Large Loss Fires **New Workload and Performance Measures 167 r CITY OF BAYTOWN SERVICE LEVEL BUDGET 12020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 35921,221 $ 4,221,484 $ 450305095 $ 4,211,527 71003 Part Time Wages - 21441 25410 11846 71009 Overtime 3335082 264,125 43 8,13 0 1115600 71021 Health&Dental Insurance 4705713 5429600 495,814 5335715 71022 TMRS 595,056 6235312 6175887 6361206 71023 FICA 3145682 3325974 330,302 3183419 71028 Workers Compensation 55,250 1285076 117,845 1175317 71041 Allowances 105388 10,500 125423 65900 Total Personnel Services 5,700,392 6,125,512 650445906 559375530 7200 Supplies 72001 Office 6,128 61200 69340 4,500 72002 Postage 974 800 940 800 72004 Printing 1,083 500 479 500 72006 Clothing Allowance 203 25880 25880 3,000 72007 Wearing Apparel 535228 41,228 40,169 245980 72016 Motor Vehicle 30,938 335013 29,757 275000 72021 Minor Tools 11,077 10,500 95189 95575 72026 Cleaning&Janitorial 55616 55100 4,697 5,100 72031 Chemical 595 2,000 1,983 2,000 72032 Medical 2,997 3,200 35157 35200 72036 Identification 540 1,125 15088 625 72041 Educational 10,918 10,550 11,191 95975 Total Supplies 126,777 117,096 111,870 91,255 7300 Maintenance 73001 Land 65958 43910 45599 700 73011 Buildings 309810 23,950 231448 135400 73027 Heating&Cooling System 4,227 75750 55025 75000 73041 Furniture&Fixtures 21907 35000 2,752 35000 73042 Machinery&Equipment 85624 165300 165078 175325 73043 Motor Vehicles 85,508 725500 725700 725900 73045 Radio&Testing Equipment 2,290 25500 2,243 15200 Total Maintenance 141,324 130,910 1265845 115,525 7400 Services 74001 Communication 215192 19,050 20,333 125880 74002 Electric Service 36,156 539050 455724 51,000 74005 Natural Gas 85307 12,170 10,025 9,820 74011 Hire Of Equipment 641 500 476 500 74021 Special Services 1,666 55000 45716 2,900 74026 Janitorial Services 5,019 5,069 55169 - 74041 Travel&Reimbursables 95565 10,700 119611 9,800 74042 Education&Training 115743 91030 8,968 85730 74051 Rents 185651 5,000 41932 33600 74071 Association Dues 25795 25910 21921 31360 Atal Services 115,735 1225479 1145875 1029590 CITY OF BAYTOWN SERVICE LEVEL BUDGET 12020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7500 Sundry Charges 75001 Contributions 1,416 23448 13800 1,800 Total Sundry Charges 1,416 23448 1,800 13800 Total Operating 63085,644 6,498,445 61400,296 63248,700 8000 Capital Outlay 80001 Furniture&Equip<$5,000 3,171 10,918 143095 14,000 82011 Building&Improvements - 275000 265100 10,000 83027 Heating&Cooling System 195400 - - 7,000 84041 Furnitures&Fixtures - - - 7,500 7 84042 Machinery&Equipment 63,652 825494 821135 71550 84043 Motor Vehicles - 455000 461000 315500 7 84045 Radio&Testing Equipment - 13,060 135000 - 86011 Capital Lease Purchases 130,618 1773791 177,790 2401797 Total Capital Outlay 2165841 3563263 359,120 318,347 7 9000 Other Financing Uses 91210 To Emergency Mgt-Trust 46 - - - L 91231 To Odd Trust&Agency 341 - - - 91291 To Emergency Management 119000 - - - Total Other Financing Uses 115387 - - - TOTAL DEPARTMENT $ 6,313,872 $ 69854,708 $ 697593416 $ 635673047 L r' J 7 L 169 i CITY OF BAYTOWN PROGRAM SUMMARY 12030 COMMUNICATIONS 1 Program Description • Improve the delivery of customer service to all The Public Safety Communications Division is a internal and external customers. • Improve productivity and efficiency of the operation. consolidated communications center responsible for p p ty y p dispatching critical services provided by the City of • Maintain correct inventory of all radio equipment. Baytown. The Division serves as the critical interface • Provide support for the Trunking radio system. between the public and all emergency services (i.e., . Convert Public Works and other City Departments to Police, Fire and EMS). Calls for service for Animal 800 Trunking Radio System. Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates Major Objectives City response to major incidents and disasters. The Radio . Improve customer service systems for internal and Shop is part of the Public Safety Communications external customers. Division. This operation is responsible for the acquisition, . Create methods to improve efficiency of dispatch installation and maintenance of all communications services. equipment for the City. . Improve customer service for internal and external customers. Major Goals • Perform preventive maintenance on all radios and • Improve the productivity and efficiency of the system equipment. Communications Division in customer service. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Police Calls for Service 485629 485000 48,233 487233 2. Fire/EMS Calls for Service 85923 95000 85430 85430 3. Animal Control Calls for Service 4,847 55500 4,577 45577 4. Public Works Calls for Service 15810 25200 15808 15808 5. Service Work Orders 249 300 300 300 170 CITY OF BAYTOWN SERVICE LEVEL BUDGET 12030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 6709782 $ 7265669 $ 6785259 $ 7405345 71003 Part Time Wages 25560 - - - 71009 Overtime 5650196 509352 705252 5508 71021 Health&Dental Insurance 83,121 1115004 915999 1025578 71022 TMRS 101,626 1075867 1075906 1179348 71023 FICA 549343 57,748 579838 59,113 71028 Workers Compensation 25354 75118 55719 7,030 L 71041 Allowances 25400 2,400 25400 2,400 Total Personnel Services 973,382 1,0635158 1,0145373 150847422 7200 Supplies 72001 Office 1 007 1 000 984 1 000 72002 Postage 48 - 136 150 72016 Motor Vehicle 524 350 350 522 k 72021 Minor Tools 519 15100 19100 825 72045 Computer Software Supply - 310 310 310 Total Supplies 2,098 2,760 29880 25807 7300 Maintenance E 73011 Buildings 29070 7,220 59220 25220 73027 Heating&Cooling System 39 76 76 76 73039 Miscellaneous - 7,500 75500 - 73041 Furniture&Fixtures 130 300 300 300 73 042 Machinery&Equipment - 65235 69385 7,043 73043 Motor Vehicles 622 350 1,000 350 73045 Radio&Testing Equipment 17,722 12,000 115500 129000 Total Maintenance 205583 335681 31,981 215989 7400 Services 74001 Communication 25802 89646 404 8,646 =' 74002 Electric Service 5,257 55800 5,034 2,700 74005 Natural Gas 155 360 150 - 74011 Hire Of Equipment 375193 565510 565510 635110 74041 Travel&Reimbursables 618 620 565 670 74042 Education&Training 160 200 262 90 74071 Association Dues 105 105 140 140 Total Services 46,290 725241 6605 755356 1 Total Operating 17042,353 15171,840 15115,899 1,1845574 8000 Capital Outlay 80001 Furniture&Equip<$5,000 35129 - - - 84043 Motor Vehicles - - - 25,000 7 3,129 - - 25,000 TOTAL DEPARTMENT $ 110451482 $ 151717840 $ 15115,899 $ 172095574 171 t CITY OF BAYTOWN PROGRAM SUMMARY 12040 EMERGENCY MEDICAL SERVICES Program Description Major Objectives The Emergency Medical Services Division is responsible • To respond to and arrive at the scene of a call for for responding to calls for assistance in the event of injury medical assistance in less than 9 minutes 90% of the or medical emergencies. This includes on scene time. stabilization and transport to proper medical facilities. • To provide treatment and stabilization at the scene in Care given to patients ranges from basic first aid to 15 minutes or less for trauma patients and 30 minutes advanced life support measures. or less for medical patients. • To provide the receiving facility a complete Major Goals assessment of patient condition and care given at the • To provide prompt, efficient out of hospital care to scene. the level required to reduce pain and suffering. • To provide continued monitoring of patient condition • To stabilize any patient to the degree necessary to and additional treatment as needed during transport. provide safe, rapid transport to the appropriate • To maintain patient billing records and accurately bill medical facility. and collect user fees, maintaining a non-adjusted collection rate of 52%. ..r Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Number of 911 Requests 71010 71400 72000 700 2. Request/Response Ratio 99% 98% 99.9% 98% Performance Measures 1. Number of Responses 63991 7,300 6,975 7,050 2. Treatment within 15-30 minutes 90% 90% 90% 90% 3. Response Time All Calls<9 Minutes 90.05% 90% 88% 90% 4. Collection Ratio(All Receivables) 49% 52% 52% 52% 1 172 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 720,965 $ 773,696 $ 7373220 $ 806,967 71009 Overtime 289,237 189,075 181,076 1751000 71021 Health&Dental Insurance 100,971 12703 105,673 116,242 71022 TMRS 14002 1339192 13 7,3 54 1443065 t e 71023 FICA 741742 709884 735316 721359 71028 Workers Compensation 205408 319417 41,042 41,45 8 Total Personnel Services 133465985 1,3253347 1,275,681 15356,091 3 7200 Supplies 72001 Office 33217 39000 23782 3,000 72002 Postage 45638 4,370 45000 41370 t 72004 Printing 11426 11600 15500 100 72007 Wearing Apparel 55409 41582 45500 4,582 72016 Motor Vehicle 12,351 125500 11,000 141500 72021 Minor Tools 113 250 250 250 72026 Cleaning&Janitorial 2,221 29160 2,000 23160 72032 Medical 65,493 64,915 62,000 645915 Total Supplies 9408 93,377 885032 95,377 7300 Maintenance 73011 Buildings 3,032 2,500 2,500 25500 73027 Heating&Cooling System 836 500 450 500 73041 Furniture&Fixtures 331 500 450 500 73043 Motor Vehicles 4,839 6,000 500 6,000 73045 Radio&Testing Equipment 1,986 1,000 900 1,000 Total Maintenance 1130024 109500 101100 10,500 { 7400 Services 74001 Communication 2,914 49332 4,000 59432 74002 Electric Service 35651 4,000 35800 4,000 74005 Natural Gas 445 650 600 650 74021 Special Services 119700 11,700 119700 11,700 74041 Travel&Reimbursables 21526 2,800 21800 31600 74042 Education&Training 35964 25850 29800 21850 74071 Association Dues 550 1,300 19200 11950 Total Services 25,750 279632 26,900 303182 Total Operating 154785627 154565856 154009713 1,492,150 �f 8000 Capital Outlay 82011 Building&Improvements 173447 - - - 84042 Machinery&Equipment - - - 11,400 84043 Motor Vehicles - - - 283500 86011 Capital Lease Purchases 13,106 13,106 131106 263536 Total Capital Outlay 309553 13,106 133106 663436 TOTAL DEPARTMENT $ 1,509,180 $ 13469,962 $ 1,4133819 $ 15558,586 173 �,t pq I CITY OF BAYTOWN PROGRAM SUMMARY 13000 PUBLIC WORKS ADMINISTRATION Program Description well as monitoring contracts to make sure expenditures do The administrative support staff maintains service and not exceed contract amounts. The staff oversees building maintenance records for Public Works/Utilities. The staff maintenance and utility services for the entire Municipal prepares and submits regulatory agency reports to Service Center as well as working with contactors to t agencies such as Environmental Protection Agency ensure work is complete. (EPA), and the Texas Commission on Environmental Quality(TCEQ). The support staff is also responsible for Major Goals handling all personnel related duties such as time keeping, • Respond to citizen concerns with an investigation and payroll data forms, workers compensation, performance follow up with communication within a 24-hour consultations and evaluations. The staff responds to period. resident's needs both in person and by telephone and • Maintain excellent service to the citizens when they maintains excellent customer service. The support staff is come to Public Works or call on the telephone. responsible for dispatching work orders to the field crews Major Objectives via radio and also acts as a liaison between the field • Provide accurate and complete information to citizens crews, citizens and supervisors. The support staff ensures calling Public Works. all purchases made are in compliance with the budget as Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Telephone Calls 40,500 41,000 435000 45,000 2. Dispatch Radio 8,000 7,500 7,500 700 3. Assist Citizens or Employees 7,000 7,000 75250 7,300 4. EPA&TCEQ Reports 360 360 360 360 Performance Measures 1. Percent of TCEQ and EPA reports submitted 100% 100% 100% 100% on time. 2. Avg.number of man-hours spent calculating 64 64 64 64 &preparing EPA&TCEQ reports each month. 174 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted 4� Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 2555121 $ 2639790 $ 2645925 $ 1829592 -' 71009 Overtime 889 - - - 71021 Health&Dental Insurance 95164 12,183 163566 195403 71022 TMRS 375037 37,885 375957 275703 71023 FICA 195239 205777 195620 149021 71028 Workers Compensation 486 11029 894 616 71041 Allowances 9,778 95960 9,960 55880 Total Personnel Services 3315714 3455624 349,922 250,215 7200 Supplies 72001 Office 2,020 21000 1,940 29000 y 72002 Postage 35334 31200 35160 3,200 72004 Printing 55 - - - 72021 Minor Tools 49 - - - 72026 Cleaning&Janitorial 19591 11500 1,330 15500 72032 Medical 297 200 180 200 72041 Educational 119 300 278 300 Total Supplies 79465 75200 65888 79200 7300 Maintenance ._y 73011 Buildings 125609 15,000 14,876 15,000 73027 Heating&Cooling System 29636 31000 69813 5,000 73041 Furniture&Fixtures 108_ 300 260 300 21 949 20 3 00 Total Maintenance 15,353 18,300 , 7400 Services 74001 Communication 149902 151000 15,600 16,000 74002 Electric Service 409251 4400 42510044)000 74005 Natural Gas 109106 109000 109300 115500 74026 Janitorial Services 69618 65030 6,292 69300 74041 Travel&Reimbursables 13 500 500 500 74042 Education&Training 468 200 320 200 74051 Rents 65693 85200 89150 85200 74071 Association Dues 285 300 294 300 Total Services 793336 849230 833556 87,000 8000 Capital Outlay 82011 Building&Improvements - - - 4000 Total Capital Outlay - - - 40,000 TOTAL DEPARTMENT $ 4335868 $ 4555354 $ 462,315 $ 4045715 1 . L 175 CITY OF BAYTOWN PROGRAM SUMMARY 13010 STREETS &DRAINAGE Program Description Major Goals The Streets Maintenance division includes two street • To increase the frequency of sweeping during the sweepers for cleaning the streets. The division operates year. two asphalt-patching crews that repair potholes, make • To respond to citizens complaints in a more timely repairs to streets due to utility work, tie in new driveways manner. and maintain city access and parking facilities. One street . To increase the productivity of the drainage maintenance crew operates to repair and maintain maintenance and capital drainage crews. concrete streets and sidewalks. This crew also assists the . To increase the productivity of the concrete crew by CDBG sidewalk crew with heavy work and assists cross training personnel. drainage maintenance crews with needed concrete work. . To do more preventive repairs on streets. The drainage maintenance division utilizes one crew to maintain drainage facilities,including cleaning of roadside Major Objectives ditches on an approximate five year schedule, sets . To insure that our operators are performing daily drainage pipe for residents as required and repairs storm maintenance on their assigned equipment to reduce drain inlets and lines. This division also includes a capital down time. drainage improvement crew that makes drainage system . Do a better job of scheduling our workload. improvements such as new structures, major system . To get more of our people involved in concrete work. upgrades and area drainage system realignments. . To hold our employees more accountable for the quality of their work. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Number of street cutouts 150 230 230 230 2. Frequency of Sweeping a.Residential 2 2 2 2 b.Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 27,000 42,000 38,000 42,000 4. Number of pipe jobs a. Driveways installed 15 24 20 24 b. Ditches piped 15 20 20 20 Performance Measures 1. Square yard pavement replaced 103000 1000 10,000 1000 2. Percentage of sweeping done on time. 100% 80% 80% 80% 4. Footage of pipe installed a. Driveways pipe-ft. 500 400 440 400 b. Ditches piped-ft. 1,000 1,300 1,100 1,300 1 F9 176 CITY OF BAYTOWN SERVICE LEVEL BUDGET i 13010 STREETS&DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 3 71002 Regular Wages $ 739,795 $ 719,020 $ 762,322 $ 801,390 �r 71009 Overtime 161025 1308 137887 13,887 71021 Health&Dental Insurance 1205489 1489489 1465457 1641155 71022 TMRS 1059329 101,429 107,729 11%836 J 71023 FICA 55,097 539064 56,210 589561 71028 Workers Compensation 429755 82,793 7%718 869062 Total Personnel Services 190795490 111189683 1,166,323 132439891 LJ 7200 Supplies 72007 Wearing Apparel 115944 137535 139535 135535 k 72016 Motor Vehicle 46,529 53,450 53,450 581795 72021 Minor Tools 7 312 6 400 51900 65400 72031 Chemical 340 800 502 800 L Total Supplies 669125 749185 73,387 793530 7300 Maintenance 73025 Streets Sidewalks&Curbs 118,799 134,700 1347700 134,700 7 73026 Storm Drains 61,459 6000 60,000 601000 73043 Motor Vehicles 297,999 248,900 2605000 260,000 Total Maintenance 4789257 44330600 4542700 454,700 7400 Services 74011 Hire Of Equipment 1,410 4,000 400 49000 74021 Special Services 61626 109600 109600 105600 L 74041 Travel&Reimbursables 356 540 540 540 74042 Education&Training 303 700 464 700 t 74071 Association Dues 190 286 286 286 Total Services 8,885 161126 159890 16,126 Total Operating 1,632,757 156525594 1,710,300 1,794,247 5000 Capital Outlay 80001 Furniture&Equip<$5,000 45746 - - - 83025 Streets Sidewalks&Curbs 91,848 291,800 2919800 90,000 83026 Storm Drains 85,389 9000 80,000 223,980 84042 Machinery&Equipment 81990 - - 311000 86011 Capital Lease Purchases 228,523 735952 732952 83,599 Total Capital Outlay 4197496 4559752 445,752 4289579 TOTAL DEPARTMENT $ 2,052,253 $ 2,108,346 $ 2,1569052 $ 2,2221826 71 i 177 CITY OF BAYTOWN PROGRAM SUMMARY 13020 TRAFFIC CONTROL Program Description • Review of existing traffic controls to insure The Traffic Control Operations conducts traffic- continuing applicability with changing demands. engineering studies, receives and investigates traffic • Provide timely response for the repair of traffic request, recommends installation and removal of traffic control devices giving priority to regulatory signs and control devices in conformance with the latest revision of traffic signals. the Texas Manual of Uniform Traffic Control Devices. This division also installs,maintains and repairs all traffic Major Objectives control devices. These devices include traffic signals, • Develop and implement traffic calming measures. flashing beacons, signs, barricades and pavement • Develop and implement accident reduction program. markings. Traffic studies performed included turning • Develop traffic monitoring program to identify movement counts, 24-hour volume counts, collision changing traffic patterns for use in the following: diagrams,speed and delay studies. ➢ Providing input to CIP process using roadway capacity analysis. Major Goals ➢ Prioritize traffic signal improvements using • Improve the safety and efficiency of the street system critical lane volume and analysis, including by the timely maintenance and installation of modernization,phase removal/addition. approved traffic control devices. • Improve sign maintenance criteria. • Assist other departments/divisions in the application • Continue street marker replacement. of signs and markings to provide information and direction for parking and access to city facilities. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Number of Request for Traffic Study 5 5 4 6 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 2,000 3,000 2,750 3,000 4. Traffic Signal Service Calls 25000 21200 21000 2,200 5. Barricade Setup Calls 500 1,400 15350 15500 6. Barricade Maintenance Calls 500 1,300 1,150 1,300 7. Traffic Signal Maintenance Calls 200 200 200 200 Performance Measures 1. Traffic Studies Complete 90% 90% 90% 90% 2. Signal Calls responded to within 1/2 hour 90% 90% 90% 90% 3. Barricade Calls responded to within V2 hour 90% 90% 90% 90% 4. Sign Calls responded to within V2 hour 90% 90% 90% 90% 5. Sign Maintenance 12 month cycle 90% 25% 25% 25% 6. Signal Maintenance 12 month cycle 90% 25% 15% 25% 7. Roadway Marking Maintenance 12 month cycle 25% 25% 10% 10% 178 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services - 71002 Regular Wages $ 1655720 $ 204,311 $ 1815942 $ 196,011 71009 Overtime 14,371 11,979 11,979 11,979 ` 71021 Health&Dental Insurance 135996 20,304 115282 125148 71022 TMRS 255331 305265 265778 30,572 71023 FICA 131758 16,536 141729 15,767 71028 Workers Compensation 55451 115763 105344 11,213 71041 Allowances 17636 - - - Total Personnel Services 240 263 295 158 257,054 277 690 7200 Supplies 72001 Office 596 400 350 400 72007 Wearing Apparel 15937 25200 2,200 2,200 72016 Motor Vehicle 85087 125000 10,675 135200 72021 Minor Tools 2,466 2,500 21500 25500 72026 Cleaning&Janitorial 89 200 150 200 72056 Street Marking 187650 46,000 309000 46,000 Total Supplies 31,825 631300 45,875 645500 ' 7300 Maintenance 73011 Buildings 17834 3,000 25200 3,000 73027 Heating&Cooling System 340 500 300 500 73042 Machinery&Equipment 732 2,000 15975 21000 73043 Motor Vehicles 175702 155000 187000 20,000 73044 Street Signs 275274 315500 355000 33,780 73048 Signal Systems 19,994 3900 39,600 435040 73049 Barricades 41291 55000 55000 6,000 73050 Damaged Signal Systems 71,077 - - - r 73091 Maintenance Reimbursed (25,892) - - - Total Maintenance 117,352 96,600 102,075 108,320 7400 Services 74001 Communication 943 13000 900 1,000 74002 Electric Service 50,380 5000 48,000 501000 74021 Special Services 19,961 8000 409000 80,000 74041 Travel&Reimbursables 1,954 500 400 500 74042 Education&Training 289 1,500 1,000 17500 R. 74071 Association Dues 105 300 200 300 Total Services 73,632 1337300 90,500 133,300 Total Operating 463,072 588,358 495,504 5839810 i 8000 Capital Outlay 80001 Furniture&Equip<$5,000 2,882 - - 55000 'a 84042 Machinery&Equipment 51144 - - - 84048 Signal Systems 138,696 125,000 705000 1253000 86011 Capital Lease Purchases 20,419 14,205 14,205 14,205 �._ Total Capital Outlay 167,141 139,205 84,205 144,205 TOTAL DEPARTMENT $ 630,213 $ 727,563 $ 579,709 $ 7281015 179 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING Program Description Elimination System (NPDES), Phase II storm water + Provide professional engineering services for publicly management program and permitting process. funded capital improvement projects (CIP). Plan, • Continue to improve on the review of development program, design, and manage construction and drawing and plat review through the Development engineering projects for improvement and expansion of Review Committee. municipal infrastructure. Develop and analyze courses of 1. Continually review and update standard action for project development and recommend the best detail sheet specifications to keep up with strategy for construction and engineering of CIP. Provide technological advance in materials and information to the public and other city departments as methods of construction(ongoing). requested. 2. Review and update standard specifications to keep up with technological advance in Major Goals materials and methods of construction (in • Improve management of capital improvement progress, 80%complete). projects to ensure quality construction and that it is 3. Review and Update Ordinances completed on schedule and within budget. 4. Review and Revise Policies • Improve city services by reducing the backlog of • Maintain Prolog Project Management software maintenance and repair activities through capital system for design/construction management. improvement projects, providing timely customer Continue to improve on the tracking of internal responses, and enforcing warranty issues. documents. Implement Internet based module of • Provide a thorough review of construction drawings software for contractor/consultant/administration use. and plats submitted for approval through the • Continually review and fine-tune checklists used for Development Review Committee in a timely manner. review of construction plans and plats. • Increase the use of technology to reap the benefits of • Make presentations to civic organizations to improve cost/time savings,and increased productivity. public relations and to inform the public of the City's • Improve the professional working relationship with: capital improvement plans. the citizens of Baytown; other City departments; • Conduct informational meetings with contractors and community organizations; local, state, and federal sub-contractors. agencies;consulting engineers;and contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for Major Objectives departmental/administration use. • Assist Public Works and consultant with the implementation of the National Pollution Discharge Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Surveys performed(misc. construction, design 200 240 250 275 and fact-finding) 2. Projects inspected in-house(design projects 40 50 54 55 plus misc.utility projects) 3. Projects inspected by outside firm - - 5 5 4. Projects designed by in-house 7 12 11 15 5. Projects designed by outside firm 6 20 35 30 Performance Measures 1. Plats reviewed within 5 days(%of 85 85 75 75 total) 2. Construction Contracts completed 85 90 95 95 t within contract time(%of total) 3. Design Contracts completed within 75 80 90 90 contract time(%of total) 4. Residential Plans Review 1 to 5 Days 70 85 75 75 5. Commercial Plans Review 1 to 20 Days 70 90 90 90 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 4069993 $ 3885095 $ 418,233 $ 464,976 t 71009 Overtime 7,716 6,060 95425 6,041 71011 Extra Help/Temporary - 5,024 4,777 - 71021 Health&Dental Insurance 50,119 54,989 535712 585879 71022 TMRS 59,263 55,900 60,544 705821 71023 FICA 311202 293562 325068 35,387 71028 Workers Compensation 13260 15317 25520 2,893 -` 71041 Allowances 1025 75200 1000 10,800 Total Personnel Services 567,178 548,147 5925079 64%797 7200 Supplies 72001 Office 4,416 3,959 4,949 35950 72002 Postage 218 560 560 560 S 72004 Printing - 250 250 250 72007 Wearing Apparel 40 100 100 100 72016 Motor Vehicle 5,435 45000 65400 6,500 ' 72021 Minor Tools 512 920 920 700 72045 Computer Software Supply 600 - - - Total Supplies 111221 %789 135179 125060 U 7300 Maintenance 73041 Furniture&Fixtures 75065 150 150 150 73 042 Machinery&Equipment 792 1,200 15000 15200 7 73043 Motor Vehicles 55321 65000 65000 6,500 Total Maintenance 135178 75350 71150 7,850 7400 Services 74001 Communication 2 323 2 556 2 556 2 556 74021 Special Services 185594 - - - 74041 Travel&Reimbursables 15388 41000 2,000 400 74042 Education&Training 55111 6,690 3,000 65690 74051 Rents 1,580 775 775 775 7 74071 Association Dues 562 1,410 1,000 1,200 Total Services 2%558 159431 %331 153221 ' Total Operating 621,135 580,717 621,739 6845928 8000 Capital Outlay 80001 Furniture&Equip<$5,000 - - 960 1,000 Total Capital Outlay - - 960 1,000 7 TOTAL DEPARTMENT $ 621,135 $ 5805717 $ 6225699 $ 685,928 181 r Z8I rr , Ili �iI �4 _s _al 7 CITY OF BAYTOWN f1m, PROGRAM SUMMARY Lj, 14000 PUBLIC HEALTH Program Description • Increase the number of properties being maintained in FIR The Department consists of three divisions: compliance within the City. Environmental Health,Neighborhood Protection(NP)and • To increase public awareness and understanding of p Emergency Medical Services. The Department is litter abatement issues. responsible for the public environmental health concerns • Maintain infrastructure and resources to effectively of the City. Included programs are: food establishment meet the needs of the community. permits and inspections, public swimming pool permits and inspections, vector control (rodent and mosquito), Major Objectives environmental pollution complaints, neighborhood public . Continuation of standardized risk assessment and nuisance complaints (high grass, weeds, illegal dumpsites inspection program for food establishments,mosquito and ,junk vehicles public education and information .l ) p control and neighborhood protection. opportunities and major scheduled clean up activities. . Improve compliance resolution percentages of complaints in all divisions. Major Goals • Improve web site access and establish routine • Prevention of food borne illness or disease and/or information updates both on web site and in local disease transmission to and between humans. media. ` • Improvement of access to public and environmental . To maintain minimal levels of acceptable services health information and issues by the general public. and programs. LJ Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2004-05 2004-05 1. Food Service Establishments Permits 507 450 511 500 2. Temporary Events 218 200 250 225 3. Public Pools Inspected 101 90 100 100 4. Mosquito Control Miles Surveyed 6,918 8,000 71000 7,000 5. Neighborhood Protection Complaints 4 420 5 000 6 500 6 500 g p , 6. Neighborhood Protection Miles Surveyed 173427 181000 28,000 28,000 7. Neighborhood Protection Scheduled Clean 3 5 4 4 Up Events Performance Measures 1. Food Service Inspections 595 11124 1,518 1,518 2. Pools Inspections 284 220 220 220 3, Mosquito Control Adulticide Application 765 17500 1,100 1,100 Hours -' 4. Mosquito Control Larvicide Application/ 250 600 200 200 Surveillance Hours 5. Neighborhood Protection Complaints 4,232 45750 6,000 6,000 Resolved 183 CITY OF BAYT OWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 291,619 $ 3311436 $ 3 24,420 $ 3 3 9,042 71003 Part Time Wages 12,068 44,610 28,090 391150 t 71009 Overtime 1,294 747 826 2,948 71021 Health&Dental Insurance 38,147 465280 44,210 485386 71022 TMRS 42,997 485463 47,276 52,615 71023 FICA 23,530 29,088 27,142 31,003 71028 Workers Compensation 15675 41429 35929 4,612 71041 Allowances 1602 181000 18,000 15,976 Total Personnel Services 4285132 5235053 493,893 5335732 7200 Supplies 72001 Office 55197 65500 65291 95000 72002 Postage 2,852 6,500 85768 10,800 72004 Printing 3,205 4,850 35807 6,150 72007 Wearing Apparel 791 15400 669 15400 72008 Film,Developing&Battery 48 300 250 300 72016 Motor Vehicle 2,046 35592 35214 6,192 72021 Minor Tools 25970 21800 25127 75400 72026 Cleaning&Janitorial 730 750 749 800 72031 Chemical 30,190 365450 315374 365450 72041 Educational 146 21450 11717 25450 72045 Computer Software Supply 35600 55000 45000 45574 Total Supplies 51,775 70,592 625966 85,516 7300 Maintenance 73011 Buildings 45730 51300 45609 55300 73027 Heating&Cooling System 135086 51500 7,778 55800 73041 Furniture&Fixtures 15711 1,200 743 900 73 042 Machinery&Equipment 11240 13000 61000 11000 73043 Motor Vehicles 35615 3,300 31866 45000 Total Maintenance 24,3 82 16,300 225996 17,000 7400 Services 74001 Communication 6,861 7,170 7,170 7,920 74002 Electric Service 285434 30,000 29,999 305000 74005 Natural Gas 45558 55200 43600 55200 74021 Special Services 6,545 61300 6,300 61300 74026 Janitorial Services 4,577 45500 41659 4,776 74041 Travel&Reimbursables 49439 55600 4,153 91500 74042 Education&Training 1,280 2,800 2 398 3 127 rl 184 f I M7 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 74051 Rents 85489 8,500 85314 8,500 74056 Vacant Lot Cleaning 475356 945435 78,722 78,687 74058 Landfill Fees 19,397 375500 43,451 45,014 74071 Association Dues 1,406 25115 2,047 25457 Total Services 1335342 2049120 191,813 201,481 Li 14 065 771 668 837 729 Total Operating 6375631 8 , 8000 Capital Outlay 84042 Machinery&Equipment 8,800 - - - Total Capital Outlay 89800 - - - TOTAL DEPARTMENT $ 646,431 $ 8145065 $ 7715668 $ 837,729 t , . .r d i l r �rV rr 4 t 4 185 Ll CITY OF BAYTOWN PROGRAM SUMMARY 15000 PARKS & RECREATION Program Description department. Those are beautification and expanded The Parks and Recreation Department is responsible for recreational opportunities. the direction, supervision, operation and maintenance of 42 parks, comprising more than 928 acres, of which 584 Major Goals acres are fully developed requiring regular maintenance. • Demonstrate sensitivity to citizen's needs in planning The Department is responsible for mowing over 120 miles programs and facilities. of the City's medians/parkways, roadsides, ditches, alleys • Expand recreation opportunities,especially for youth. and the grounds of City Hall. They also operate a • Improve the community's image and appearance by greenhouse/tree nursery at the Park Street Service Center. providing quality recreation programs and safe, well- maintained parks and open spaces. The Department is responsible for the City's recreation • Heighten community awareness of the parks and programs, athletics, swimming pools and related facilities. recreation services available. In addition, the department maintains the Ba land p y • Ensure that maintenance standards are kept current, Waterfront Marina, and Boat Launching Facility, Eddie and continue to make improvements. V. Gray Wetlands Education and Recreation Center, and • Continue the Goose Creek Stream Greenbelt project. the Baytown Nature Center. Supervisory staff and • Continue to complete current Communi operations personnel do planning; grant writing, � g Development Block Grant(CDBG)projects and look renovations and construction of many city facility for additional opportunities for CDBG park improvements. improvement programs. • Maintain scheduled Municipal Development District In addition to daily and seasonal maintenance operations,the Parks and Recreation De (MDD construction projects and improvements for Department sponsors and co- ) ' p � p p p park facilities. sponsors, with considerable volunteer support, many . Soften Ba oven's image b enhancing and promoting youth/adult programs, plus special events such as the July g y g p g 4th Celebration, Special Olympics Track Meet, Senior the City's environmental resources. Olympics, youth and adult fishing tournaments, softball Major Objectives tournaments, art shows, the Christmas Parade and other holiday events. The Department works closely with the • Solicit citizen involvement in planning of event, Parks and Recreation Advisory Board in linking citizens programs and new facilities. to the planning of facility operations, programs, and • Reduce mowing rotation tunes: Parks from 3 weeks events. Key staff have Human Resources and Public to 2 weeks, Medians from 3 weeks to 2 weeks, Information responsibilities under the City's Emergency Roadsides from 8 weeks to 6 weeks and Slope Management Plan. The Cultural Arts Advisory Council, Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians Baytown Nature Center Planning Sub-Committee, P p g Chandler Arboretum Planning Sub-Committee, the and right of ways. Aquatics Planning Sub-Committee and the Goose Creek • Provide increased information to media and make Stream Development Committee are committees on which regular presentations to community groups. the staff consult,monitor and assist. • Continue tree/shrub nursery operations, plant at least 45 sizable trees in park, and provide 800 saplings for This year's budget includes 35 full-time employees and Arbor Day. more than 26 part-time employees, most of whom are • Inspect playgrounds on a consistent basis. employed on a seasonal basis. This includes Wetlands 0 Clean park facilities and remove litter 2 times per Center and Baytown Nature Center employees, building week in all parks and 4 times per week in heavily attendants and seasonal park maintenance staff. At least used parks. two of the major goals set by the Baytown's Comprehensive Plan lie within the scope of this ,1 186 } P i 7 5000 PARKS & RECREATION fm Actual Budget Estimated Proj ected Workload Measures 2002-03 -2003-04 2003-04* 2004-05 1. Number of Grant Applications Submitted 4 2 2 2 2. Playground Inspections Weekly Monthly Monthly Monthly 3. Mow and True Parks Rotation Every 2 weeks Every 3 weeks Every 3 weeks Every 3 weeks 4. Right-of-ways Mowing Rotation 6 weeks 6 weeks 7 weeks 6 weeks 5. Number of 1 gal tree giveaways 800 800 550 800 Li 6. Number of Athletic League Teams 140 155 98 37 7. Special Events Estimated Attendance 46,000 48,000 595000 61,000 8. Number of Co-Sponsored Events 18 24 19 25 L) 9. Centers/Pavilions Estimated Attendance 79,135 48,568 51,000 71,000 10. Pools Estimated Attendance 6,425 7,000 7,425 7,700 Lj Performance Measures 1. Number of Grant Applications Approved 7 2 1 2 2. Number of Park Construction Contracts Awarded 5 5 3 3 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 5 cycles/6 weeks 5 cycles/6 weeks 4. Athletic League Revenue* $365530 $223785 $235800 $6,400 5. Special Events Revenue $11,455 $18,200 $13,985 $18,800 -� 6. Centers/Park Pavilion Revenue** $20A85 $31 A85 $225641 $32,100 * The reduction in Projected 2004-05 revenue for Athletic Leagues is due to the construction at the Wayne Gray Sports Complex. We anticipate revenue to increase at the latter part of the budget year. **The reduction in Estimated 2003-04 revenue for Centers/Pavilion Revenue and Special Events is due to the closing of the Baytown Community Center. We anticipate revenue to increase in 2004-05. 187 LJ CITY OF BAYTOWN SERVICE LEVEL BUDGET 15000 PARKS&RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 945,560 $ 9821260 $ 93%846 $ 1,00%892 71003 Part Time Wages 889973 138,251 1113803 1425395 71009 Overtime 645922 55,754 53,648 54,493 71021 Health&Dental Insurance 1289230 14%075 1319290 1451434 71022 TMRS 1419120 1445310 139,467 1573685 71023 FICA 82,334 881126 84,818 90,3 88 71028 Workers Compensation 15,310 345968 30,097 32,072 71041 Allowances 89400 8,400 73800 8,400 Total Personnel Services 1,474,849 1011144 194983769 136403759 7200 Supplies 72001 Office 8,463 133750 121914 135150 72002 Postage 29784 3,630 39401 3,630 72004 Printing 371 49050 3,540 4,050 72007 Wearing Apparel 149285 75590 79425 73590 72008 Film,Developing&Battery 496 15652 1,082 15547 72012 Docks&Piers Supplies 962 - - - 72016 Motor Vehicle 26 142 29,000 30 000 32 189 72021 Minor Tools 8,944 13,500 13,325 135500 72026 Cleaning&Janitorial 149519 175606 16,290 175606 72031 Chemical 565393 529901 503347 52,901 72032 Medical 103 500 375 500 72041 Educational 469446 525457 519425 523457 72046 Botanical 51207 51292 59162 51544 Total Supplies 185,115 2013928 1959286 2045664 7300 Maintenance 73001 Land 5,491 169534 165087 165534 73011 Buildings 479752 40,396 489395 543896 73012 Docks&Piers - 2,350 29243 2,350 73 013 Recreation Equipment 12,062 115015 101904 115015 73021 Filtration Plants 1,024 73500 69885 7,500 73025 Streets Sidewalks&Curbs 99363 49688 41658 43836 73027 Heating&Cooling System 79274 79500 19260 79500 73028 Electrical Maintenance 329158 295249 305624 329249 73041 Furniture &Fixtures 537 39600 19075 39600 73042 Machinery&Equipment 41786 8,350 6,413 8,350 73043 Motor Vehicles 75,275 629700 78,624 725700 � w 73044 Street Signs 420 19500 500 13500 73045 Radio&Testing Equipment - - - 15000 73049 Barricades 1,424 49400 39593 4,400 Total Maintenance 1971566 1993782 211,261 228,430 188 � r CITY OF BAYTOWN SERVICE LEVEL BUDGET 15000 PARKS&RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7400 Services 74001 Communication 15,977 17,857 17,717 17,857 74002 Electric Service 129,168 156,766 125,203 154,102 74005 Natural Gas 155453 163000 43659 161000 74021 Special Services 248,000 2131082 23 5,13 8 2415158 y-� 74036 Advertising 15546 4,386 4,062 41386 74041 Travel&Reimbursables 81943 7,039 7,209 7,039 74042 Education&Training 19733 3,175 35489 3,175 y. 74051 Rents 81051 81380 63752 8380 74058 Landfill Fees 65128 10,812 6,200 10,812 74071 Association Dues 15460 1,900 1,757 19885 74123 Instructor Fees 890 1,000 920 19000 Total Services 43710349 440,397 413,106 465,794 7500 Sundry Charges 77106 Little League Light Contr - 15,000 133800 15,000 Total Sundry&Other - 153000 13,800 153000 Total Operating 2,2943879 214589251 2,3 32,222 2,5541647 8000 Capital Outlay 80001 Furniture&Equip<$5,000 18,314 - - - 81011 Si - - y gris 1,150 - 82011 Building&Improvements - - - 391750 83031 Fences 41091 - - 91800 83039 Other Improvements 19,429 - - - 84042 Machinery&Equipment 225624 25,200 243466 415350 77 84043 Motor Vehicles 32,845 25,000 21,068 255000 Ll 84052 Heavy Equipment - 225000 20,291 - 84061 Other Equipment 4,511 20,000 20,000 20,000 85001 Construction 4,743 - - 13,000 86011 Capital Lease Purchases 835094 124,212 124,212 140,967 Total Capital Outlay 190,801 2161412 210,037 28907 9000 Other Financing Uses 91296 To Nature Center 5,000 - - - Total Other Financing Uses 53000 - - - TOTAL DEPARTMENT $ 29490,680 $ 2,6745663 $ 2,5421259 $ 2,8449514 r 189 061 Aw �1 W�.p W i L--- CITY OF BAYTOWN PROGRAM SUMMARY 16000 STERLING MUNICIPAL LIBRARY 7_ Program Description Major Objectives The mission of this department is to provide a program of • Through the recommendations found in book and !71 public library service, which makes available to the audio-visual reviews in professional journals, citizens resources for: life-long learning; access to • purchase and lease a library collection of high caliber information;a rich and satisfying leisure life. to meet the needs and interests of Baytown's reading Major Goals public. � • Through the use of creatively selected materials and �.� • Provide a rich collection of materials appropriate for innovative programming, excite the imagination of recreational reading and listening, which appeals to Baytown's youth, individually and in groups, with a all ages and interests. varied current collection to meet their research, • Use a well-trained staff and adequate print and recreational and developmental needs. electronic reference resources to provide timely, . Enhance customer service by providing "value accurate and useful information for community added" services via technology (e.g., renewal from residents. home via Internet, verification of personal account ��- • Employ services for children, birth through high via Internet from home access to the Library catalog school as well as for parents and children together,to p g � & selected subject databases 24/7 via Internet from encourage young people to develop an interest in home, email reference, online pre-publication learning and a love of reading. reserves, online reviews/ tables of contents/ book • Support an independent learning center for all ages jacket covers/ synopses for materials in the catalog/ and accomplishments. This will permit the pursuit of online Baytown Sun index). a sustained program of learning, which begins with • Reach out to the economically, educationally and the illiterate and continues through advanced culturally deprived citizens of our community with academic levels. mobile library service, which is brought to their • Increase capacity to serve Spanish-speaking patrons nursing home or neighborhood. of all ages through programming and collection • Awaken the intellect by opening the world of reading development. and learning to the functionally illiterate through an • Enhance Bookmobile services through the use of innovative, well structured and disciplined literacy technology, increased reference services, & program. programming for all ages. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Annual Circulation 543,239 5093000 514,000 5151000 2. Use of Electronic Resources 1395297 1505000 250,000 260,000 3. Annual Reference Transactions 36,266 323000 31,962 32,500 4. User Visits 318,287 330,000 300,000 300,000 5. Materials Added 15,099 15,000 155520 1600 6. Registered Borrowers 86,288 73,000 57,000 59,000 7. Program Attendance 19,302 14,500 15,440 15,000 8. Users Trained in Info.Technology 8,338 6,000 6,488 6,500 9. Public Service Hours of User Training 2,075 1,350 1,152 1,300 7 10. Hours Spent Servicing User Technology 817 500 154 150 Performance Measures r 7, 1. Reference transactions Per users .11 .04 .56 .55 2. Circulation per user visit 1.7 1.5 1.71 1.72 L 3. New Materials Per Borrower .18 0.2 .27 .27 4. Attendance Per Program 35 30 38 38 5. Users Trained in Technology/Librarian 1,668 1,333 1,298 1,300 6. Hours Training Users in Tech/Librarian 415 270 230 260 7. Hours Servicing Technology/Librarian 163 100 31 30 191 3 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 7793403 $ 853,285 $ 793,312 $ 853,388 71003 Part Time Wages 329,327 366,289 3661238 411,114 t 71009 Overtime 12,758 115666 16,044 1311200 71021 Health&Dental Insurance 839393 96,451 93,505 1035423 71022 TMRS 110,969 120,359 1125459 1285129 71023 FICA 849681 939099 895446 95,870 71028 Workers Compensation 31200 81585 6,387 61261 71041 Allowances 53100 55100 5,100 5,100 Total Personnel Services 154085831 15554,834 15482,491 116165485 7200 Supplies 72001 Office 59593 6,000 5,950 69000 72002 Postage 89602 79860 79800 9,975 72016 Motor Vehicle 15246 2,162 29000 2,162 72021 Minor Tools 3,172 49200 4,100 41200 72026 Cleaning&Janitorial 21408 3,500 31300 33500 72041 Educational 89103 55020 95032 5,229 72046 Botanical 33 - - - 72091 Supplies Reimbursed (7,441) - (15,000) - Total Supplies 21,716 28,742 17,182 319066 7300 Maintenance 73001 Land 51436 59270 55926 61270 73011 Buildings 24,931 225000 22,000 22,276 73027 Heating&Cooling System 12,845 149000 14,00o 145000 73041 Furniture&Fixtures 49075 41500 49500 4,000 73042 Machinery&Equipment 1,377 15500 1,100 11500 73043 Motor Vehicles 79167 49000 31900 4,000 73046 Books 15,249 153000 15,000 15,700 Total Maintenance 719080 66,270 66,426 675746 7400 Services 74001 Conununication 2 379 3 900 3 200 3 900 74002 Electric Service 108,772 105,000 125,000 125,000 74005 Natural Gas 20,584 123800 275000 271000 74041 Travel&Reimbursables 21135 69234 5,900 6,265 74042 Education&Training 11897 29000 25400 21400 74051 Rents 75,745 69,514 753000 795343 74071 Association Dues 11180 19310 15100 19415 74088 Library-HALAN 599878 659415 651400 67,637 74089 Library-Periodicals 301688 341000 33,500 34,987 Total Services 3031258 300,173 338,500 347,947 Total Operating 15804,885 15950,019 11904,599 2,063 5244 192 CITY OF BAYTOWN L-J SERVICE LEVEL BUDGET 16000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 8000 Capital Outlay 83027 Heating&Cooling System 29,720 - - 20,000 .a 84042 Machinery&Equipment - - - 59000 84046 Books 839042 85,545 85,500 85,545 7 84061 Other Equipment 11,481 2,845 200 139667 Total Capital Outlay 124,243 889390 88,300 1249212 _ 7" TOTAL DEPARTMENT $ 19929,128 $ 2,038,409 $ 1,9929899 $ 2501873456 E 193 CITY OF BAYTOWN SERVICE LEVEL BUDGET 19010 TRANSFERS OUT This cost center represents funding to other funds and costs I l allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 9000 Other Financing Uses 91210 To Emergency Mgt-Trust $ - $ 25,000 $ 25,000 $ 75,000 91291 To Emergency Management 99,681 18104 1225302 1502905 91298 To Wetland Research Center 401000 40,000 405000 40,000 91351 To Capital Improvement Program 1,250,000 15250,000 192505000 220,000 91401 To G O I S 1,3589481 19358,481 1,358A I 124585481 91450 To Accrued Leave-General Fund 4752326 5505000 550,000 670,000 91505 To Storm Water Utility 981602 - - - 91520 To Water&Sewer Fund 29,545 295545 29,545 29,545 91540 To Bayland Island 108,787 184,779 1842779 2773995 91550 To Garage Fund - - 285627 48,449 91552 To Warehouse Operations 1165340 1315174 1313174 140,278 Total Other Financing Uses 35576,762 39750,673 3,719,908 39110,653 TOTAL DEPARTMENT $ 3,5769762 $ 3,750,673 $ 3,7195908 $ 31110,653 5 i .r W ;r y J 194 Yr CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003 94 2003-04 2004-05 BEGINNING BALANCE $ 2,719,160 $ 3,497,441 $ 3,497,441 $ 2,689,676 ' Add: Current Ad Valorem Taxes 4,945,765 5,150,591 5,250,371 5,407,407 Delinquent Ad Valorem Taxes 226,365 173,578 108,169 108,169 Penalty and Interest 96,497 86,826 60,742 60,742 ' Interest in Investments 66,838 70,000 40,000 40,000 Transfer In from W&S** 163,218 164,468 164,468 481,738 Transfer In from General Fund 1,358,481 1,358,481 1,358,481 1,458,481 ' Transfer In from CCPD LT Liab 752,845 751,183 751,183 748,395 Transfer In from Hotel/Motel** 315,608 318,633 318,633 Transfer In from CIPF - - 1,105,000 1,135,000 ' Total Revenues 7,925,617 8,073,760 9,157,047 9,439,932 t FUNDS AVAILABLE FOR DEBT SERVICE 10,643,777 11,571,201 12,654,488 12,129,608 Deduct: Principal Payments 3,910,000 5,002,000 4,860,000 5,068,000 Interest Payments 3,213,675 3,422,928 3,108,015 3,313,807 Bond Defeasance** - - 1,970,000 2,270,000 ' Paying Agent Fees 11,661 13,000 9,837 14,000 Arbitrage Calculation 11,000 66,000 16,960 21,500 Total Deductions 7,146,336 8,503,928 9,964,812 10,687,307 ENDING BALANCE $ 3,497,441 $ 3,067,273 $ 2,689,676 $ 1,442.301 ' * On April 22,2004 City Council authorized the defeasance of bonds in series 1993, 1994 and 1995. ** The proposed budget reallocate debt issued in 1998 for a Conference Center to sewer projects. Tax Rate Allocation Between Operating&Debt 37.99% 62.01% ®Operations and Maintenance ■Interest and Sinking a 195 'I CITY OF BAYTOWN ASSESSED VALUATION, - ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION F- Estimates 2003-04 Taxable Assessed Value at 04/30/2004 $ 1,9731840,006 Estimated Growth: Subtract TIRZ increment (178)570) Estimated Growth during TY 2004 3.0% 59,215,200 Assessed Valuation for Fiscal Year 2004-05 (estimated) 250325876,636 _. Tax Rate per$100 Valuation 0.73703 Estimated Tax Levy** 143982,911 Estimated Collections 95.0% TOTAL FUNDS AVAILABLE $ 14,233,765 TAX RATE PER$100 Adopted Actual Actual Adopted Allocation - Rate Rate Rate of Rate Adopted [Proposed Distribution 2002-03 2003-04 2004-05 2004-05 2004-05 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 8,8265358 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,407,407 Totals 0.73703 0.73703 0.73703 100% $ 1432335765 - ** Each year,the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year,9.9%($187,849,792)remains uncertified,of which$82,177,372 is under protest. The uncertified values are included in the total valuation estimates for 2004. 196 i J CITY OF BAYTOWN 7 ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per$100 Tax in Collected Li Year Value Valuation Levied Current Year Current Year A.- 1994-95 $ 1,757,988,462 $ 0.73703 $ 12,752,053 $ 12,321,641 96.6% 1995-96 1,82306,852 0.73703 13,436,697 12,998,882 96.7% 1996-97 1,885,768,628 0.73703 1358995589 13,471,414 96.9% 1997-98 1 985 389 020 0.73703 14 632 913 14 308 231 97.8% 1998-99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999-00 2,150,312,510 0.73703 1518481448 15,283,573 96.4% 2000-01 136253552,540 0.73703 11,980,810 11,453,519 95.6% 2001-02 1,796,088,449 0.73703 1352375711 12,570,268 95.0% s 2002-03 1,85517537110 0.73703 135677,457 13,017,092 95.2% 2003-04 * 13973,8405006 0.73703 14,547,793 13,820,403 95.0% LLJ *as of 04/30/2004 ;j 197 �_J CITY OF BAYTOWN GENERAL LONG TERM DEBT :r PRINCIPAL AND INTEREST REQUIREMENTS As of October 1,2004 Fiscal Interest Interest Year Principal Due 2/1 Due 8/1 Interest Total MIT 2005 $ 7,1853000 $ 1,639,505 $ 154217302 $ 3,0%807 $ 107245,807 2006 4,905,000 1,421,301 1,306,637 2,727,938 7,632,938 2007 4,940,000 123067637 13177,846 2,484,482 75424,482 2008 55310,000 1,177,846 17046,818 252242664 755345664 2009 5,055,000 1,046,818 9205668 1,967,486 7,022,486 2010 5,315,000 920,668 7895209 137095877 7,024,877 FRI 2011 5,5905000 7897209 651,184 1,4405393 750305393 2012 45495,000 6511184 541,118 1,192,302 55687,302 2013 2,4305000 5415118 482,247 130235365 32453,365 RIM 2014 2,550,000 482,247 419,762 9025009 3,452,009 2015 2,7105000 419,762 352,244 772,007 3,4827007 2016 25620,000 3525244 286,554 638,799 35258,799 2017 2,360,000 286,554 228,313 514.1868 2,874,868 2018 25135,000 228,313 175,719 404,032 2,5395032 _ 2019 15515,000 175,719 1387240 3133959 1,828,959 2020 1,595,000 138,240 97,909 2365149 1,831,149 2021 15320,000 975909 65,019 162,928 13482,928 2022 1,395,000 65,019 2%918 94,936 1,48%936 2023 885,000 295918 8,625 385543 923,543 2024 3455000 83625 - 8,625 353,625 $ 64,655,000 $ 11,778,835 $ 10,13%331 $ 21,918,166 $ 86,573,166 Annual Debt Service Requirements $8.00 i $7.00 ■Principal Cl Interest •o $6.00 $5.00 _I c , $4.00 E v •- $3.00 cr a $2.00 $1.00 $- V7 D [� 00 O •-i N M C h OQ Q O -- N en O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N Fiscal Year 198 7 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2004-05 REQUIREMENTS Principal Principal&Interest Principal Amount of Outstanding lRequirements for 2004-05 Outstanding Series Obligation Issue Oct. 1,2004 Principal Interest Total Sept. 30,2005 7 1993 General Obligation $ 3,500,000 $ 280,000 $ - $ 14,700 $ 14,700 $ 280)000 1995 General Obligation 4,3103000 33225,000 605,000 1673,999 772,999 216203000 1995 General Obligation &Refd 6,1701000 2,400,000 23100,000 75,464 2,175,464 300,000 1997 Tax&Revenue Cert.of Oblig. 4,070,000 3,130,000 1653000 1523370 3175370 2,965,000 1998 Tax&Revenue Cert.of Oblig. 15,060,000 9,895,000 13005,000 460,721 1,4653721 8,890,000 1998 General Obligation&Refd 15,235,000 11,270,000 1,455,000 487,458 13942,458 9,8153000 f 2000 Certificate of Obligation 4,000,000 3,590,000 135,000 194,060 3293060 35455,000 2002 General Obligation 7,010,000 6,585,000 230,000 3333806 5633806 63355,000 1 2002 General Obligation Refunding 11,610,000 9,950,000 830,000 494,363 1,324,363 9,120,000 2002 Marina Improvement Refunding 3,020,000 2,520,000 265,000 113558 3783558 2,255,000 f LJ 2003 General Obligation 7,355,000 7,105)000 2553000 299,973 554,973 6,850,000 2004 General Obligation 4,705,000 4,705,000 1403000 266,335 406,335 4,565,000 i' Subtotal $ 64,655,000 $ 7,185,000 $ 3,0603807 $ 1052453807 $ 57,470,000 General Obligation&CO's Series 2005(est.) $ 5,060,000 - 153,000 253,000 406,000 43907,000 Total $ 64,655,000 $ 73338,000 $ 3,313,807 $ 10,651,807 $ 62,377,000 Bond defeasance approved by Council April 22,2004 1995 General Obligation $ 425,000 $ 425,000 $ - $ 4253000 $ - 1995 General Obligation &Refd 1,845,000 1,845,000 - 1,845,000 - $ 2,270,000 $ 2,270,000 $ - $ 23270)000 $ - 199 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin ] 71 General Obligation Series 1993 Date of Issue-November 1, 1993 Term-18 Years $ 2,930,000 1999 5.50% $ 155,000 $ 70,913 $ - $ 70,913 $ 2253913 2,775,000 2000 4.20% 16000 66,650 - 66,650 226,650 2,615,000 2001 4.00% 170,000 63,290 - 63,290 233,290 2,4453000 2002 4.25% 175,000 593890 - 593890 234,890 2,270,000 2003 4.00% 180,000 56,171 - 56,171 236,171 23090)000 *2004 4.50% 1,810,000 52,211 7,350 59,561 1,869,561 280,000 2005 4.70% - 7,350 7,350 14,700 14,700 280,000 2006 4.80% - 7,350 7,350 14,700 14,700 280,000 2007 4.90% - 7,350 7,350 14,700 14,700 280,000 2008 5.00% - 7,350 7,350 14,700 14,700 280,000 2009 5.10% - 71350 7,350 143700 14,700 280,000 2010 5.20% - 7,350 7,350 14,700 14,700 2803000 2011 5.25% - 71350 7,350 141700 14,700 280,000 2012 5.25% 280,000 75350 - 7,350 287,350 - $ 2)930)000 $ 427,925 $ 58,800 $ 486,725 $ 3,416,725 General Obligation Series 1995 Date of Issue- July 1,1995 Term-20 Years $ 43090,000 1999 4.45% $ 1203000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.55% 130,000 110,322 107,365 217,687 347,687 3,8403000 2001 4.75% 140)000 107,365 104,040 211,405 351,405 3,700,000 2002 4.90% 1455000 104,040 100487 204,527 349,527 3,555,000 2003 5.00% 160,000 100,487 96,488 1963975 3563975 3,395,000 2004 5.15% 170)000 96,488 92,109 188,597 358,597 3,225,000 *2005 5.15% 605,000 92,109 75,890 167,999 772,999 2,620,000 2006 5.30% 195,000 75,890 70,723 146,613 341,613 23425,000 2007 5.40% - 70,723 70,723 141,446 141,446 2,425,000 2008 5.50% - 707723 70,722 141,445 141,445 2,425,000 _J 2009 5.60% 235,000 70,722 64,143 134,865 369,865 2,190,000 2010 5.70% 255,000 64,143 56,875 1213018 376,018 1,9353000 2011 5.80% 270,000 56,875 49,045 105,920 375,920 1,665,000 2012 5.85% 290)000 49,045 40,562 89,607 379,607 1,3753000 2013 5.90% 310,000 40,562 31,418 71,980 3 81,980 1,065,000 2014 5.90% 330,000 313418 21,683 53,101 383,101 735,000 2015 5.90% 355,000 215683 11,210 32,893 3875893 380,000 2016 5.90% 38000 11,210 - 11,210 391,210 - $ 4,090,000 $ 1,2863798 $ 1,173,805 $ 2,4602603 $ 6,550,603 * Early Redemption approved by City Council April 22,2004 200 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation &Ref d Series 1995 Date of Issue- July 1,1995 Term-20 Years + $ 4,985,000 ` 1999 4.45% $ 11055,000 $ 127,335 $ 103,861 $ 231,196 $ 1,286,196 33,930,000 2000 4.55% 315,000 103,861 96,695 200,556 5153556 3,6153000 2001 4.75% 3107000 96,695 89,333 186,028 4963,028 313053000 2002 4.90% 330,000 89,333 81,248 170,580 500,580 2,975,000 2003 5.00% 330,000 81,248 72,998 154,245 484,245 2,645,000 2004 5.15% 245,000 72,998 66,689 139,686 384,686 2,400,000 ! *2005 5.15% 251 Mow 66,689 8,775 75,464 2,175,464 300,000 `J 2006 5.30% - 8,775 8,775 177550 17,550 300,000 2007 5.40% - 8,775 8,775 17,550 175550 300,000 2008 5.50% - 83775 8,775 17,550 17,550 300)000 ., 2009 5.60% - 83775 83,775 17,550 17,550 300)000 2010 5.70% - 8,775 8,775 17,550 173550 300,000 2011 5.80% - 8,775 8,775 17,550 17,550 300,000 2012 5.85% 300,000 8,775 - 8,775 308,775 - J $ 4,985,000 $ 699,583 $ 572,248 $ 1,271,830 $ 6,256,830 Tax&Revenue Cert.of Oblig. [Series 1997A Date of Issue- July 1,1995 Term-20 Years $ 3,930,000 1999 7.50% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.50% 120,000 102,760 98,260 201,020 3215020 3,695,000 J 2001 7.50% 130,000 981260 93,385 191,645 3215645 3,565,000 2002 7.50% 135,000 93,385 88,323 1815708 3165708 3,430,000 2003 7.50% 145,000 88,323 823885 171,208 316,208 3,285,000 2004 6.25% 1551000 82,885 78,041 160,926 3155926 3,130,000 2005 4.50% 165,000 78,041 74,329 152,370 317,370 2,965,000 2006 4.60% 175,000 74,329 70,304 144,633 319,633 2,790,000 2007 4.70% 185,000 70,304 65,956 136,260 3213260 2,605,000 2008 4.80% 195,000 65,956 61,276 127,233 322,233 2,4103000 2009 4.90% 210,000 61,276 56,131 117,408 327,408 2,200,000 71 2010 5.00% 220,000 56,131 50,631 106,763 3265763 13980,000 2011 5.00% 235,000 50,631 44,756 95,388 330,388 1,745,000 2012 5.05% 2509000 44,756 38,444 83,200 333,200 1,495,000 2013 5.10% 2655000 38,444 31,686 70,130 335,130 1,230,000 2014 5.10% 2805000 3106 24,546 56,233 3361233 950,000 Lj 2015 5.15% 300,000 24,546 16,821 417368 341,368 650,000 2016 5.15% 315,000 16,821 85710 253531 340,531 335,000 2017 5.20% 335,000 8,710 - 8,710 343,710 - 7 $ 3,930,000 $ 1,194,318 $ 1,0875245 $ 23281,563 $ 6,211,563 * Early Redemption approved by City Council April 22,2004 201 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Tax&Revenue Cert.of Oblig. Series 1998 Date of Issue- May 15,1998 Term-20 Years $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14)330)000 2000 4.50% 815,000 341,454 323,117 6643571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 13473,071 1137803000 2003 4.50% 920)000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,8955000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 63745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 57155,000 2010 4.60% 4657000 126,009 115,314 241,324 706,324 4,6903000 2011 4.70% 490,000 115,314 103,799 2193114 7093114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 31690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,1505000 2014 4.88% 5655000 78,397 64,625 1433022 708,022 2,585,000 2015 5.00% 600,000 643625 492625 1145250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 833500 713,500 1,3557000 2017 5.00% 660,000 332875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,6605560 $ 3,151,576 $ 6,8123135 $ 21,872,135 General Obligation&Ref d Series 1998 Date of Issue- July 1,1998 Term-17 Years $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,1053000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 6745259 7891259 14,880,000 2002 4.500% 13105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,3953000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 15580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 15140)000 1923569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 343658 1053534 1,630,534 1,410,000 2012 4.800% 790,000 347658 15,500 503158 840,158 620,000 2013 4.875% 195,000 153500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220)000 5,500 - 53500 225,500 - $ 155235,000 $ 3,242,738 $ 2,842,651 $ 6,085,389 $ 21,3203389 202 t CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS 7 Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal i Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Certificate of Obligation Series 2000 Date of Issue- April 1,2000 Term-20 Years 2000 $ - $ - $ 743237 $ 74,237 $ - $ 43000)000 2001 6.00% 501000 111,355 109,855 221,210 271,210 33950,000 2002 6.00% 110,000 109,855 1063555 2163410 326,410 3,840,000 2003 6.00% 120,000 106,555 1023,955 2093510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 2023010 332,010 3,590,000 2005 6.00% 1353000 99,055 953005 194,060 329,060 3,455,000 2006 6.00% 1401000 95,005 90,805 185,810 3253810 3,315,000 2007 6.00% 150,000 901805 86,305 177,110 3273110 3,165,000 2008 6.00% 165,000 863305 81,355 167,660 332,660 3,0005000 2009 6.00% 175,000 81,355 76,105 157,460 3323460 2,8255000 2010 5.55% 1853000 76,105 70,971 147,076 3323076 2,6403000 2011 5.15% 200,000 70,971 655821 136,793 3365793 2,440,000 2012 5.20% 210,000 65,821 60,361 126,183 336,183 2,230,000 2013 5.25% 225,000 60,361 54,455 114,816 339,816 23005,000 j 2014 5.30% 235,000 54,455 48,228 10203 33703 13770,000 J 2015 5.35% 2503000 483228 41,540 89,768 339,768 135203000 2016 5.35% 2653000 41,540 34,451 75,991 340,991 13255,000 2017 5.45% 2853000 343451 26,685 61,136 346,136 970,000 2018 5.45% 305,000 263685 18,374 455059 350,059 665,000 2019 5.50% 3201000 181374 93574 27,948 347,948 345,000 2020 5.55% 345,000 9,574 - 9,574 354,574 - $ 4,000,000 $ 1,389,810 $ 1,278,455 $ 2,668,265 $ 6,6683265 General Obligation $ 79010,000 7Series 2002 Date of Issue- December 1,2001 Term-20 Years j $ 7,010,000 2002 $ - $ - $ 2403538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 1803403 175,278 355,681 560,681 6,8053000 2004 5.00% 220,000 1753278 169,778 3453056 5653056 6,585,000 2005 5.00% 2303000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 1643028 158,028 322,056 562,056 6,115,000 ,t 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 2655000 151,334 1443378 2953713 560,713 5,595,000 2009 5.25% 280,000 1443378 137,028 2813406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 } 2012 4.75% 330,000 121,016 1133178 2343194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 36000 1043812 953992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,89000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,4703000 2018 5.13% 4453000 655729 543326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 5613446 1,560,000 2020 5.40% 4901000 42,120 28,890 71,010 5613010 1,0703000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 5503000 2022 5.40% 550,000 14,850 - 143850 564,850 - `� $ 7,010,000 $ 2,213,438 $ 2,273,572 $ 4,487,010 $ 11,497,011 203 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation Refunding $ 119610,000 Series 2002 Date of Issue- December 1,2001 Term-10 Years $ 11,6103000 2002 $ - $ - $ 398,742 $ 398,742 $ 398,742 11)610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 105735,000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 2367806 216,431 453,238 1,2683238 833053000 2007 5.25% 15380)000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 15774,125 3,945,000 2010 5.25% 13615,000 101,981 593588 161,569 1,776,569 2,3303000 2011 5.25% 1,7001000 593588 14,963 743,550 1,774,550 630,000 2012 4.75% 630,000 141963 - 14,963 644,963 - $ 11,610,000 $ 11785,913 $ 1,885,598 $ 3,671,510 $ 15,281,514 Marina Improvement Refunding $ 31020,000 Series 2002 Date of Issue- December 1,2001 Term-10 Years $ 31020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 2553000 651498 59,760 125,258 380,258 2,5205000 F- 2005 4.50% 265,000 59,760 531798 113,558 378,558 2,255,000 2006 4.50% 2755000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290)000 475610 413085 88,695 378,695 1,690,000 2008 4.70% 3053000 41,085 33,918 75,003 380,003 085,000 2009 4.80% 32000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340)000 26,238 17,950 44,188 384,188 7252000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 %375 - 9,375 384,375 - $ 3,020,000 $ 426,240 $ 449,910 $ 876,150 $ 3,896,153 �.� I 1 1 204 •1 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2004-05 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 793559000 Series 2003 Date of Issue- March 1,2003 Term-20 Years $ 7,355,000 2003 $ - $ - $ 1325853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 1531174 312,598 562,598 7,105,000 2005 5.00% 255,000 153)174 146,799 299,973 554,973 6,850,000 2006 3.60% 2609000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 1421119 1355369 277,488 547,488 6,320,000 2008 5.00% 2809000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 1281369 1225025 250,394 540,394 55750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 53 8,420 5,140,000 2012 3.70% 325,000 1115420 105,408 216,828 541,828 45815,000 2013 3.80% 3409000 105,408 985948 2043355 544,355 4,4751)000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 843160 176,008 5515008 3,745,000 2016 4.20% 390,000 84,160 753970 160,130 5505130 3,355,000 2017 4.30% 4105000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 1052380 5605380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 5595683 1,5855000 2021 4.60% 5005000 36,998 25498 62,495 5625495 1,085,000 2022 4.70% 5309000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - $ 7,355,000 $ 1,920,103 $ 1,893,532 $ 3,813,634 $ 11,168,639 General Obligation $ 497059000 Series 2004 Date of Issue- June 1,2004 Term-20 Years $ 457055000 2005 6.00% $ 140,000 $ 154,592 $ 1115744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 1755000 111,744 106,494 2185238 393,238 4,390,000 2007 6.00% 175,000 106,494 1015244 207,73 8 3827738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 f 2009 6.00% 1851000 95,844 90,294 186,138 3715138 3,8501000 2010 6.00% 190,000 90,294 84594 174,888 364,888 3,6605000 2011 4.50% 195,000 84,594 805206 164,800 359,800 3,4655000 2012 4.00% 205,000 805206 765106 156,313 361,313 3,2603,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 715906 67,341 139,248 359,248 25830,000 2015 4.30% 230,000 67,341 623396 129,73 8 359,738 2,600,000 2016 4.45% 2405000 62,396 573056 119,453 359,453 25360,000 2017 4.55% 250,000 57,056 51,369 108,425 3585425 2,1101000 2018 4.65% 260,000 51,369 45,324 96,693 3565693 1,850,000 2019 4.70% 2755000 45,324 38,861 84,185 359,185 1,5753000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 3151000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355500 345,000 5.00% 345,000 8,625 - 85625 353,625 - $ 173775563 $ 15222,97.1 $ 25600,534 $ 73305,540 205 90Z ............ abh WOL vu 1 r 1 1 r r r 1 r 1 1 r r . r 1 �l LOZ r-� E ��Y�i/Ia��H Eoou7uulA .1iQ E )Cjnda Q � Jaftuzw X}To ilounoo ,�JtD r j n (INn 64 1 OW/ O H (71 NVHD NOI VZINVDNO NA OJLAVEI JO AZIoF� soz � NMOJAVU 1 � 1 1 i i i 1 1 1 1 1 CITY OF BAYTOWN HOTELIMOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adotpcd F- 2002-03 2003-04_. 2003-04 2004-05 Revenues Hotel/Motel Occupancy Tax $ 433,868 $ 446,000 $ 440,000 $ 441,284 Participation Fees 3,858 6,200 6,200 6,200 Interest Income 16,353 20,600 14,000 15,000 ' Sale of Merchandise 561 - - - Total Revenues 454,640 472,800 460,200 462,484 Expenditures Personnel Services 19,124 68,286 55,359 62,398 Supplies 7,772 17,185 15,305 18,085 Maintenance 6,006 4,900 5,440 5,900 Services 128,968 293,442 271,510 225,732 Sundry 650 650 650 Miscellaneous - - - - ' Total Operating 161,870 384,463 348,264 312,765 Capital Outlay - 60,000 60,000 48,000 ' Transfers Out-Debt 315,608 318,633 318,633 - Contingency/Unforeseen/New Initiatives 1,780 50,000 50,000 222,883 Total Expenditures 479,258 813,096 776,897 583,648 Excess(Deficit)Revenues Over Expenditures (24,618) (340,296) (316,697) (121,164) Fund Balance-Beginning 880,320 855,702 855,702 539,005 ' Fund Balance-Ending $ 855,702 $ 515,406 $ 539,005 $ 417,841 No.of Working Capital Days 652 231 253 261 iHotel Motel Tax Fund Expenditure by Function Promotional 79.17% Historical 5.26% r Arts p� 7 7.28% Bay Communities 8.29% 209 CITY OF BAYTOWN PROGRAM SUMMARY 15030 HOTEL/MOTEL FUND Program Description Major Objectives The Hotel/Motel Occupancy Tax provides a significant • Continue upgrade and maintenance of facilities. source of revenue for programs and facilities that increase . Provide related advertising and promotions. tourism. • Develop a public relations/media campaign that effectively promotes the resources of the community. Major Goals • Enhance the Baytown's image by promoting the • To provide activities and promotions to enhance City's environmental resources. tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Actual Budget Estimated Projected Expenditures b Function 2002-03 2003-04 2003-04 2004-05 50310 Arts $ 2A62 $126,681 $124,702 $425490 50320 Promotional 143,814 3435622 311,675 458,021 50330 Historical 11,874 19,700 18,010 30,700 50340 Convention Center - - - - Transfer to GOIS 3213108 318,633 3185633 - 50350 Bay Communities - 45460 33877 523437 Total Expenditures $479,258 $813,096 $776,897 $583,648 210 i CITY OF BAYTOWN SERVICE LEVEL BUDGET i [5030 HOTEL/MOTEL �. .,�� Actual Budget Estimated Adotped 1Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71009 Overtime $ 147520 $ 5910948 $ 47,080 $ 49,827 318 - - - 71021 Health&Dental 1 71022 TN4RS 1,997 3,384 2,774 7,036 71023 FICA 1,080 37592 3,540 32802 Lj 71028 Workers Compensation 209 17362 17965 1,733 Total Personnel Services 19,124 682286 55,359 62,398 7200 Supplies L 72002 Postage - 700 650 900 72004 Printing 664 17425 11)330 1,675 72021 Minor Tools 200 - - - ` 72041 Educational 6,908 15,060 13,325 15,510 r Total Supplies 77772 177185 152305 187085 7300 Maintenance 73011 Buildings 5,480 21) 210 2,700 Lj 73027 Heating&Cooling System 526 2,200 27790 3,200 Total Maintenance 67006 47900 5,440 57900 f 7400 Services Li 74001 Communication - - - 840 74002 Electric Service 4,427 127500 10,950 142900 74005 Natural Gas 12441 22300 17620 21P300 7 74021 Special Services 1147840 1602278 1587640 847978 74036 Advertising 41529 10610514 951P900 110,314 74051 Rents 3,255 42850 4400 5,400 74087 Miscellaneous 476 77000 - 7,000 Lj Total Services 1287968 293442 271,510 2257732 7500 Sundry Charges 75001 Contributions - 650 650 650 Total Sundry&Other 650 650 650 Total Operating 161,870 3847463 3487264 312,765 u 8000 Capital Outlay 85001 Construction - 607000 60,000 487000 Total Capital Outlay - 607000 607000 48,000 p� y 9000 Other Financing Uses 91401 To G O I S 3157608 3187633 3182633 - Total Other Financing Uses 31508 3187633 318,633 - 9900 Contingencies 99001 Contingencies 1,780 25,000 257000 125,000 99002 Unforseen/New Initiatives - 2510000 257000 977883 Total Contingencies 1,780 50,000 507000 2227883 TOTAL DEPARTMENT $ 4792258 $ 813,096 $ 776,897 $ 583,648 4 211 ' ZIZ NMOLLAVO 1 1 i i i 1 1 1 1 1 1 i i 1 r77 ETZ F-,77 suolloolloD ly suoilnodo suoilvxDdo uo Fff 2 L EE- - I s3lj!j!jfjjo J;Djns,83.IJL IOIOQil(j lulalsissv FE E. I E F-71 FgouvulA jo JOJOQJI oilqnd jo J0100.11(i c)u la (11 1 FEc, 4 11 r7- fqlo Alndo(I EJ;)2uuuw E I pounoo EE I QN.L 1J N IAIS aNv W VA Z?IVHD NOIZVZINVDNO QlS OdOwd A, NIA 0 1 AVEI JO AZIo f-77 CITY OF BAYTOWN ' WATER& SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 r Revenues Intergovernmental $ 809,252 $ 861,414 $ 841,456 $ 876,733 Operating Revenues 16,968,944 18,530,480 18,056,725 19,786,667 Non-operating Revenues 482,106 313,024 453,512 389,000 Miscellaneous 84,708 60,000 79,756 78,300 , Operating Transfers In 29,545 29,545 29,545 286,545 Total Revenues 18,374,555 19,794,463 19,460,994 21,417,245 Expenditures by Type: Personnel Services 4,458,226 5,024,902 4,751,184 5,156,425 Supplies 4,913,531 5,381,985 5,155,514 5,380,037 , Maintenance 690,913 740,690 827,870 797,104 Services 1,333,107 1,573,770 1,556,145 1,587,670 Sundry 302,844 100,000 109,000 85,877 Total Operating 11,698,621 12,821,347 12,399,713 13,007,113 Capital Outlay 387,096 285,905 290,905 412,082 Debt Requirements 4,031,110 5,367,751 4,035,751 6,224,391 ' Transfers Out 1,317,222 1,269,460 1,308,309 2,767,659 Contingency - 50,000 - 50,000 Total Expenditures 17,434,049 19,794,463 18,034,678 22,461,245 ' Excess (Deficit)Revenues Over Expenditures 940,506 - 1,426,316 (1,044,000) Working Capital-Beginning 3,591,667 4,532,173 4,532,173 5,958,489 Working Capital-Ending $ 4,532,173 $ 4,532,173 $ 5,958,489 $ 4,914,489 , Working Capital (Days) 95 84 121 80 Adopted Budget 2004-05 by Expenditure Type Operating Personnel Services 34% 23% Outlay Transfers Out& Capital y 0 Other 2 ° 13% Debt Requirements 28% ' * Transfers In includes a transfer from MDD for the portion of the debt for the NE W W Treatment Plant. 214 CITY OF BAYTOWN ' WATER& SEWER FUND 520 BUDGET SUMMARY BY FUND ' Actual Budget Estimated Adopted F- 2002-03 2003-04 2003-04 2004-05 ' Revenues Intergovernmental $ 809,252 $ 861,414 $ 841,456 $ 876,733 Operating Revenues 16,968,944 18,530,480 18,056,725 19,786,667 Non-operating Revenues 482,106 313,024 453,512 389,000 ' Miscellaneous 84,708 60,000 79,756 78,300 Operating Transfers In 29,545 29,545 29,545 286,545 Total Revenues 18,374,555 19,794,463 19,460,994 21,417,245 Expenditures by Function General Government 1,092,639 1,104,423 1,009,639 1,281,766 ' Water Operations 6,254,854 6,783,128 6,528,464 6,730,001 Wastewater Operations 3,913,365 4,331,640 4,264,504 4,500,414 Utility Construction 824,859 938,061 888,011 957,014 ' Total Operating 12,085,717 13,157,252 12,690,618 13,469,195 Transfer to Debt Service 4,031,110 5,367,751 4,035,751 6,224,391 ' Transfer to Other Funds 1,317,222 1,269,460 1,308,309 2,767,659 5,348,332 6,637,211 5,344,060 8,992,050 Total Expenditures 17,434,049 19,794,463 18,034,678 22,461,245 Excess(Deficit)Revenues Over Expenditures 940,506 - 1,426,316 (1,044,000) ' Working Capital-Beginning 3,591,667 4,532,173 4,532,173 5,958,489 ' Working Capital-Ending $ 4,532,173 $ 4,532,173 $ 5,958,489 $ 4,914,489 Adopted Budget 2004-05 by Expenditure Function ' General Government 6% Transfers&Other Water Operations 40% 30% Wastewater Operations ' = 20% Utility Construction 4% 215 CITY OF BAYTOWN WATER& SEWER FUND 520 OPERATING RESULTS Actual Budget Estimated Adopted 2002-03 2003 N 2003-04 2004-05 Operating Revenues Water Sales $ 8,728,592 $ 9,4457375 $ %224,430 $ 10,212,167 Sewer Service 75321,366 85213,192 7,888,650 8,619,000 Service Charges and Other 15401,092 1,1841937 1,3975157 1,344,500 BAWA Contract Payment 8093252 8615414 841,456 876,733 - Total Operating Revenues 18,260,302 193704,918 19,351,693 21,052,400 Operating Expenses Water Purchases 4,532,383 4,9415329 457355590 4,927,829 Personnel Services 4,458,226 55024,902 4,751,184 5,1565425 Supplies 3815148 440,656 4195924 452,208 Maintenance 690,913 740,690 8271870 797,104 Services 1,333,107 1,5733770 15556,145 1,587,670 Miscellaneous 302,844 1005000 109,000 855877 _J Depreciation 2,394,400 2,519.017 2,5 l 0,231 2,453,643 Total Operating Expenditures 14,093,021 15,340,364 14,9095944 15,4%756 Operating Income(Loss) 4,167,281 45364,554 454415749 5,591,644 Non-operating Interest Revenue and Other 841708 60,000 7%756 78,300 ` Interest Expenses and Other (2,181,110) (23345)751) (15580,751) (21565)391) Contingency - (505000) - (503000) Total Non-operating Expenses (2,096)402) (2)335,751) (1,500)995) (2,5375091) Net Income Before Operating Transfers 2,070,879 25028,803 2,940,754 3,0545553 Operating Transfers Operating Transfers In 295545 29,545 29,545 2865545 Operating Transfers(Out) (1,3173222) (1)2695460) (1)308,309) (2)767,659) Net Operating Transfers (1)287,677) (132393915) (15278)764) (2,481)114) Net Income(Loss) $ 783,202 $ 788,888 $ 156613990 $ 5735439 Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 783,202 $ 788,888 $ 15661,990 $ 573,439 Principal Debt Retirement (I,850)000) (37022)000) (21455)000) (3)65%000) Capital Outlay (3875096) (285)905) (290,905) (412,082) Depreciation 25394,400 2,51%017 2,510,231 2,453,643 Revenues Over(Under)Expenditures $ 940,506 $ - $ 1,426,316 $ (I,044)000) 216 7 CITY OF BAYTOWN 7 WATER& SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2002-03 2003-04 2003-04 2004-05 LLJ 43302 BAWA-Contract Svcs. $ 809,252 $ 861,414 $ 841,456 $ 876,733 Total Intergovernmental 8093252 8613414 8415456 876,733 46001 Sale of Water 8,728,592 91445,375 9,224,430 10,212,167 46002 Sewer Service 7,3215366 8,2135192 7,888,650 8,619,000 46003 Penalties 4365381 4185034 472,041 484,000 46005 City Fire Hydrants 225,000 2255000 225,000 225,000 46006 City Water&Sewer Svcs. 102,500 102,500 102,500 102,500 ' 46007 Pollution Control Fees 155,105 1263379 1445104 1443000 Operating Revenues 165968,944 1835303480 18,056,725 19,786,667 47102 Turn-on Fees 102,528 78,540 109,202 109,000 47103 Water Tap Fees 147,388 126,341 955550 96,000 47104 Sewer tap Fees 40,440 421838 395600 40,000 47105 Connection Fees 191,750 65,305 209,160 144,000 LLJ Non-operating Revenues 482,106 313,024 4535512 3895000 49001 Sale of City Property 10,940 - 11,456 10,000 49003 Interest on Investment 675417 60,000 68,300 68,300 49091 Miscellaneous 6,206 - - - 49093 Overages and Shortages 145 - - - i Total Miscellaneous 84,708 605000 7%756 78,300 TOTAL REVENUES 18,3455010 19,764,918 195431,449 21,1305700 61101 From General Fund 291545 293545 29,545 29,545 61215 From MDD - - - 2575000 Total Operating Transfers In 29,545 295545 29,545 286,545 TOTAL REVENUES&TRANSFERS $ 18,374,555 $ 19,794,463 $ 193460,994 $ 21,417,245 J ;s 7 7 217 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71003 Regular Wages $ 2,9511696 $ 35237,600 $ 3,0525998 $ 3,312,968 ` 71003 Part Time Wages - 9,660 91660 10,300 71009 Overtime 290,403 317,487 348,754 319,067 71011 Extra Help/Temporary 22,971 385210 38,210 44,800 71021 Health&Dental Insurance 4305829 535,790 457,099 527,128 71022 TMRS 4541200 493,994 4715860 534,184 71023 FICA 240,270 2645932 254,280 273,552 71028 Workers Compensation 52,602 111,929 103,023 117,986 71041 Allowances 15,255 155300 15,300 16,440 Total Personnel Services 4,4585226 55024,902 4,751,184 5,156,425 7200 Supplies 72001 Office 12,468 10,458 10,708 9,758 72002 Postage 591826 565074 55,808 545754 72004 Printing 9,381 12,000 %072 10,000 72007 Wearing Apparel 30,050 345445 32,595 365600 72016 Motor Vehicle 705509 755554 785165 76,771 72021 Minor Tools 23,581 26,125 27,125 25,525 72026 Cleaning&Janitorial 2,268 2,500 23251 2,400 77 72031 Chemical 172,973 2235200 2045000 236,100 72032 Medical 43 300 200 300 72052 Treated Water 45532,383 4,941,329 4,7351590 4,9275829 Total Supplies 4,913,531 5,381,985. 5,155,514 5,3803037 7300 Maintenance 73001 Land 3,780 4,000 400 8,500 73011 Buildings 2,503 5,400 5,400 6,900 73022 Sanitary Sewers 28,608 37,520 35,000 365000 73023 Water Distribution System 77,161 60,000 705000 80,000 73024 Reservoirs&Wells 4,950 5,000 55000 5,000 73025 Streets Sidewalks&Curbs 6,942 11,000 1100 115000 73027 Heating&Cooling System 3,635 7,500 7,500 7,500 73041 Furniture&Fixtures 45570 51070 53070 5,070 73042 Machinery&Equipment 228,607 228,500 3305500 228,500 73043 Motor Vehicles 252,350 2483200 264,200 2665534 73047 Meters&Settings 77,807 128,500 901200 1385500 73055 Computers - - - 3,600 Total Maintenance 6905913 74000 8275870 797,104 7400 Services 74001 Communication 7,132 10,228 7,798 7,728 74002 Electric Service 79%257 9811131 9793454 981,131 74005 Natural Gas 220 300 300 300 74011 Hire Of Equipment 45078 115220 145088 11,220 74021 Special Services 239,932 233,938 2145322 229,780 74022 Audits 17,337 20,901 20,901 14,000 74026 Janitorial Services - 25700 23151 25700 74041 Travel&Reimbursables 11476 7,247 75047 8,197 74042 Education&Training 123473 1%865 19,715 205720 74051 Rents 173,423 190,800 190,800 203,100 74071 Association Dues 15247 21109 2,009 2,109 ' 218 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted 1Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 74210 General Liability Insurance 9,822 12,277 12,897 145187 74220 Errors&Omissions 14,587 185234 173773 195550 74240 Auto Liability 125817 185667 185896 20,786 74241 Auto Collision 65282 75474 7,062 75769 V 74242 Auto Catastrophic 585 614 663 729 74271 Mobile Equipment 15918 25014 27189 25408 74272 Real&Personal Property 205504 20,551 20,932 235025 ' 74277 Flood Insurance 10,017 12,500 165148 175231 74280 Bonds - 1,000 1,000 1,000 Total Services 1,333,107 1,573,770 155565145 1,587,670 7 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 302,844 1005000 1095000 85,877 Total Sundry&Other 3027844 1005000 109,000 85,877 Total Operating 11083621 12,821,347 12,3995713 1350075113 8000 Capital Outlay 80001 Furniture&Equipment <$5,000 45062 - - 4,890 83023 Water Distribution System 1325404 1755000 1755000 1755000 83029 Sewer Connections 5,967 65000 6,000 600 83035 Meters&Connections 395987 40,000 45,000 45,000 84042 Machinery&Equipment 717800 505000 50,000 131,000 84043 Motor Vehicles 132,876 - - - 86011 Capital Lease Purchases - 14,905 14,905 505192 Total Capital Outlay 3875096 2855905 290,905 412,082 s 9000 Other Financing Uses 91101 To General Fund 1,033,841 1,0335841 1,033,841 12063,921 91401 To G O I S 1635218 1645468 164,468 481,738 91510 To BAWA - - - 685000 91522 To W W I S 4,0315110 5,367,751 4,0355751 6,2245391 91521 To Sick Leave-Water&Sewer 120,163 717151 110)000 1101000 91529 To CIPF-Water and Sewer Fund - - - 1,044,000 Total Other Financing Uses 5,348,332 6,6375211 5,34400 8,9923050 9900 Contingencies 99001 Contingencies - 5000 - 50,000 Total Contingencies - 50,000 - 505000 TOTAL EXPENDITURES $ 17,4345049 $ 19,794,463 $ 1850345678 $ 22,461,245 7 7 7 7 219 CITY OF BAYTOWN PROGRAM SUMMARY F1030 UTILITY BILLING& COLLECTIONS Program Description Major Goals The Utility Billing Division is responsible for the monthly • Maintain a high degree of accuracy in billing. procedures related to the billing of water, sewer and • Maintain meter reading accuracy at 99.9%. garbage services provided to the citizens. They ensure the . Professionally and tactfully enforce rules and customer meters are properly read and billed for services regulations of the City ordinance. received, generate monthly bills, disburses security . Provide professional customer service. deposits, process past due accounts, report meter problems for replacement or repair. The main priority of Major Objectives the division is to provide positive customer service. • Accurately bill utility customers in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. Provide employee training in customer service. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Accounts Billed—per month 195277 19,467 19,370 195634 2. Meters Read—per month 213043 20,983 21,207 211471 3. Security Deposits—per month 244 240 256 268 4. Automatic Bank Drafts—per month 977 985 1,004 1,034 Performance Measures 1. Meter Reading Accuracy 99.2% 99.1% 99.2% 99.2% 2. Percentage of Estimated Accounts Per Month 6% 6% 5% 5% 3. Daily Service Work Orders 1%633 18,363 237616 251125 4. Pre-Billing Audit Re-reads(Failed Audit) 6,375 5,963 4,515 6,510 5. Pre-Billing Adjustments(Failed Audit) 2,322 2,250 15402 1,500 6. Problem Read Re-Reads(Skip Code) 2,947 25756 2,913 21472 J 1 I .:rJ 220 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 350,517 $ 416,695 $ 406,803 $ 4743243 71003 Part Time Wages - 95660 %660 10,300 71009 Overtime 119091 14,071 14,071 245486 71011 Extra Help/Temporary 225971 385210 38,210 445800 71021 Health&Dental 53,481 705275 69,776 86,381 71022 TMRS 505760 60,097 585594 76,238 71023 FICA 27,696 33,485 33,965 40,817 71028 Workers Compensation 35939 95819 95786 13,972 71041 Allowances 3,480 35480 3,480 5,640 Total Personnel Services 523,935 6555792 6445345 776,877 7200 Supplies 72001 Office 85805 55408 5,408 4,708 72002 Postage 59,826 56,074 55,808 54,754 72007 Wearing Apparel 311 1,100 500 2,100 72016 Motor Vehicle 6,487 6,854 6,765 11,121 72021 Minor Tools 1,280 1,375 1,375 2,575 72026 Cleaning&Janitorial 631 800 551 700 Total Supplies 775340 71,611 70,407 75,958 7300 Maintenance 73027 Heating&Cooling System 355 33000 3,000 3,000 f 73041 Furniture&Fixtures 43570 5,070 5,070 5,070 4 73043 Motor Vehicles 11,474 13,000 135000 165334 73047 Meters&Settings - 38,500 200 88,500 73055 Maintenance on Computers - - - 3,600 Total Maintenance 16,399 5%570 213270 116,504 7400 Services 74001 Communication 4,143 35648 3,718 3,648 74002 Electric Service - 7,831 65154 7,831 74011 Hire Of Equipment 1,860 31720 3,588 35720 74021 Special Services 5,393 205198 18,352 235040 74026 Janitorial Services - 2,700 2,151 2,700 74041 Travel&Reimbursables 1,330 15447 1,447 2,397 74042 Education&Training 15015 1,465 1,465 2,320 74071 Association Dues 209 209 209 209 Total Services 13,950 41,218 37,084 45,865 Total Operating 631,624 8285191 7735106 15015,204 8000 Capital Outlay 80001 Furniture&Equip<$5,000 4,062 - - - 84042 Machinery&Equipment 4,63 8 - - - Total Capital Outlay 8,700 - - - TOTAL DEPARTMENT $ 6405324 $ 8285191 $ 773,106 $ 1,0155204 221 WOJAVH 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET LLD 11190 WATER& SEWER GENERAL OVERHEAD Water&Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water&Sewer Fund. The major components are insurance,special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7200 Supplies 72004 Printing $ 9,381 $ 12,000 $ 9,072 $ 10,000 Total Supplies 9,3 81 12,000 %072 10,000 7400 Services 74021 Special Services 463221 - - - 74022 Audits 17,337 20,901 20,901 14,000 74210 General Liability Insurance 9,822 12,277 12,897 14,187 74220 Errors&Omissions 14,587 18,234 17,773 19,550 74240 Auto Liability 12,817 18,667 18,896 207786 74241 Auto Collision 6,282 7,474 73062 7,769 74242 Auto Catastrophic 585 614 663 729 74271 Mobile Equipment 15918 2,014 2,18 9 2,408 74272 Real&Personal Property 20,504 20,551 20,932 23X5 74277 Flood Insurance 101017 12,500 16,148 177231 74280 Bonds - 1,000 1,000 L000 Total Services 140,090 114,232 1183461 120,685 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 302,844 100,000 109,000 85,877 Total Sundry&Other 302,844 1 WOW 1093000 85,877 Total Operating 452,315 226,232 236,533 216,562 9900 Contingencies 99001 Contingencies - 50,000 - 505000 Total Contingencies - 50,000 - 50,000 TOTAL DEPARTMENT $ 4523315 $ 276,232 $ 236,533 $ 266,562 7 ..j 223 i CITY OF BAYTOWN PROGRAM SUMMARY i 13040 WATER OPERATIONS Program Description Major Goals k The Water Operations group of the City of Baytown • To operate and maintain a reliable distribution system consists of the following divisions: Water Distribution, with the ability to deliver a sufficient quantity of safe Water Treatment and Treated Water. The Water and good quality water under adequate pressure to the Distribution is responsible for the operation and utilities' customers at all times. To obtain water maintenance of the distribution system (approximately certificates for all employees. 435 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division Major Objectives includes personnel costs associated with the operation of . Continue to meet or exceed all Texas Commission on the Baytown Area Water Authority surface water Environmental Quality (TCEQ) Rules and treatment plant. The Treated Water division consists of Regulations so the City will continue to be rated a the budgeted water purchased by the City of Baytown "Superior Public Water System"by the TCEQ. from the Baytown Area Water Authority. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Fire Hydrants/month 4 4 7 5 2. Leak repairs/day 4 4 5 5 3. Customer Repairs/week 13 12 13 14 4. Meter Change-outs 400 1,000 800 500 Performance Measures 1. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 224 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13040 WATER OPERATIONS Actual Budget Estimated Adopted 1Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 909,619 $ 9765730 $ 929,821 $ 958,211 71009 Overtime 98,980 971,947 1075620 89,361 71021 Health&Dental 131 312 157,813 132,492 1581928 71022 TMRS 141,359 149,439 1443325 150,345 71023 FICA 74,211 7%920 76,580 78,168 71028 Workers Compensation 225031 445735 42,751 45,675 71041 Allowances 6,015 65060 6,060 55040 71091 Personal Services Reimbursed (2)360) - 13420 - Total Personnel Services 1,3815167 15512,644 1,4413069 1,4855728 7200 Supplies 72001 Office Supplies 165 500 500 500 72007 Wearing Apparel 6,006 7,750 6,500 7,900 72016 Motor Vehicle 20,3 3 3 18,000 22,000 11,600 72021 Minor Tools 115216 115400 11,400 9,600 72031 Chemical 702 800 800 800 72032 Medical - 200 100 200 72052 Treated Water 4,532,383 45941,329 4,735,590 4,9275829 f Total Supplies 4,570,805 4,979,979 4,776,890 4,958,429 7300 Maintenance 73001 Land 3,780 45000 4,000 8,500 73011 Buildings 100 400 400 400 } 73023 Water Distribution System 77,161 %000 70,000 80,000 73024 Reservoirs&Wells 4,950 5,000 5,000 55000 73025 Streets Sidewalks&Curbs 45283 5,000 5,000 5,000 73042 Machinery&Equipment 709 2,000 21000 2,000 73043 Motor Vehicles 835052 70,000 80,000 85,000 73045 Radio&Testing Equipment - - - - 73047 Meters&Settings 775807 90,000 90,000 50,000 Total Maintenance 251,842 236,400 256,400 235,900 7400 Services 74002 Electric Service 6,108 8,000 81000 8,000 74011 Hire Of Equipment 1,499 600 600 600 74021 Special Services 22,380 233200 23,200 135200 74041 Travel&Reimbursables - 2,000 2,000 2,000 74042 Education&Training 3,308 4,900 4,900 41900 74071 Association Dues 412 500 500 500 Total Services 33,707 39,200 3%200 29,200 Total Operating 65237,521 6,7683223 6,513,559 6,709,257 8000 Capital Outlay `..,.,i 84043 Motor Vehicles 175333 - - - 86011 Capital Lease Purchases - 14,905 14,905 20,744 Total Capital Outlay 17,333 14,905 14,905 20,744 9000 Other Financing Uses 91101 To General Fund - - - 301080 Total Other Financing Uses - - - 30,080 TOTAL DEPARTMENT $ 652545854 $ 63783,128 $ 6,528,464 $ 6,760,081 225 .a CITY OF BAYTOWN PROGRAM SUMMARY F30_50 WASTEWATER OPERATIONS Program Description Major Goals The Wastewater Operations group for the City of • To operate and maintain the collection system Baytown consists of the following divisions: Wastewater (approximately 420 miles) and treatment plants to Treatment, Wastewater Collections and Pollution Control. meet health department, TCEQ and EPA Rules and The Wastewater Treatment division is responsible for Regulations at all times. treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Major Objectives Environmental Protection Agency (EPA) Rules and Continue to meet Health Department, TCEQ and Regulations. The Wastewater Collection division is EPA Rules and Regulations by continuing major responsible for the operation and maintenance of the rehabilitation projects to improve the quality of sanitary sewer collection system. The Pollution Control service to all citizens. division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Manholes Repaired 50 130 60 60 2. Point Repairs 62 315 182 182 3. Taps Repaired&Replaced 24 100 62 62 4. Sewer Stops 950 3,900 33225 3,225 5. Manholes,Mains Vactored 60 300 158 158 6. Equipment Repair/Plants,Lift Stations 700 780 780 780 7. Cubic Yards of Sludge per Year 10,950 135000 133000 13,500 8. Volume of Wastewater Treated/month(mg) 403 400 400 430 9. BOD Reduction in pounds/month 400,000 4005000 320,000 340,000 10. TSS Reduction in pounds/month 450,000 450,000 475,000 5003000 1 11. Permits Issued 70 70 73 65 12. Samples Pulled/Analysis Performed 330 350 322 350 13. Industrial User Surveys Completed 170 180 150 250 14. Liquid Waste manifest Submitted 1,100 1,100 103 1,100 15. Self Monitoring Reports Submitted 30 30 27 20 16. Violation Letters Sent/Calls Made 700 700 790 800 17. Inspections Performed/Complaint Follow-ups 270 250 194 180 '. Performance Measures 1. Lines Located 188 160 160 100 2. Miles of Lines Televised 2.3 12 12 12 3. Equipment Repaired 700 780 780 780 4. Percent of BOD Reduction 95 95 95 95 5. Percent of TSS Reduction 95 95 95 95 6. Percent of Solids in Sludge and Cake 19 19 19 19 7. Inspections 1 1.0 1 1 8. Samples Pulled/Analyses Process 1.5 1.5 1.5 1.5 9. Application Process 3 3.0 3 3 10. Review SMR&Follow-up 0.5 0.5 0.5 0.5 226 7 CITY OF BAYTOWN Li SERVICE LEVEL BUDGET L_-� 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted 7 Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 1,380,007 $ 1,464,142 $ 1,3635860 $ 1,489,931 LJ 71009 Overtime 125,403 1495204 170,798 148,940 71021 Health&Dental 195,907 2395677 2045938 228,505 71022 TMRS 2105633 2245077 212,697 241,880 71023 FICA 1115364 1195463 113,495 121,327 tj 71028 Workers Compensation 18,302 38,932 335861 39,463 71041 Allowances 5,760 55760 55760 5,760 I Total Personnel Services 250475376 2,2415255 2,105,409 2,27506 7200 Supplies 72001 Office 2,985 4,050 4,300 4,050 72007 Wearing Apparel 16,662 18,445 183445 195300 72016 Motor Vehicle 31,416 343500 345400 371850 72021 Minor Tools 4,837 55350 5,350 5,350 72026 Cleaning&Janitorial 1,637 15700 15700 1,700 72031 Chemical 171,625 2215800 202,600 2343700 Total Supplies 22%162 285,845 266,795 302,950 7300 Maintenance 73011 Buildings 2,403 5,000 5,000 6,500 73022 Sanitary Sewers 28,608 37,520 355000 365000 73025 Streets Sidewalks&Curbs 25659 61000 65000 65000 73027 Heating&Cooling System 33280 41500 4,500 45500 u 73042 Machinery&Equipment 2275049 225,000 327,000 2255000 73043 Motor Vehicles 104,620 1051200 111,200 105,200 Total Maintenance 368,619 383,220 4883700 383,200 7400 Services 74001 Communication 2,989 6,580 4,080 41080 74002 Electric Service 793,149 965,300 9655300 9655300 L-3 74005 Natural Gas 220 300 300 300 74011 Hire Of Equipment 682 5,000 8,000 5,000 74021 Special Services 1655938 1905540 1725770 1933540 f 74041 Travel&Reimbursables 83 35300 35100 31300 74042 Education&Training 45377 83600 8,450 85600 74051 Rents 173,423 190,800 190,800 203,100 74071 Association Dues 386 900 800 900 Total Services 1,1415247 153715320 1,353,600 1,3843120 Total Operating 35786,404 45281,640 45214,504 4,3465076 8000 Capital Outlay 80001 Furniture&Equip<$5,000 - - - 45890 84042 Machinery Equipment&E ui ment 11 418 50,000 50,000 1205000 84043 Motor Vehicles 1155543 - - - .,, 86011 Capital Lease Purchases - - - 29,448 �- Total Capital Outlay 126,961 50,000 50,000 154,338 TOTAL DEPARTMENT $ 359135365 $ 45331,640 $ 4,2645504 $ 455005414 � r 227 JI _�J CITY OF BAYTOWN PROGRAM SUMMARY 13060 UTILITY CONSTRUCTION Program Description Major Objectives The Utility Construction Department of the City of • Provide more safety training and necessary Baytown consists of Tapping and Construction. The regulatory training. Tapping crew is responsible for the installation of all new • To research the latest technology to improve water and sewer taps and the replacement of failed taps. productivity in the tapping crew. The Construction crew is responsible for the maintenance • To provide a continuous,uninterrupted supply of of large utility transmission lines and the continuous water to the distribution system by replacement of old water lines. implementation of preventative maintenance programs and to make timely repairs in case of emergencies. Major Goals • To maintain a reliable main line transmission system at all times. • To obtain water and sewer certificates for all employees. • To maintain a maximum two-week schedule or better on installation of water and sewer taps. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Water Taps 637 800 800 700 2. Sewer Taps 53 65 65 65 3. Feet of Water Lines 65000 105000 8,000 8,000 4. Feet of Sewer Lines 400 15000 500 500 Performance Measures 1. Average Time to Install Water Taps(Hours) 2 2 2 2 2. Average Time to Install Sewer Taps(Hours) 4 4 4 4 228 7 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 313,913 $ 380,033 $ 3515094 $ 390,583 7 71009 Overtime 54,929 56,265 565265 565280 71021 Health&Dental 50,129 68,025 4903 535314 71022 TMRS 51,448 %381 56,244 65,721 71023 FICA 26,999 32,064 30,240 33,240 71028 Workers Compensation 85330 18,443 16,625 18,876 Total Personnel Services 505,748 615,211 560,361 618,014 7200 Supplies ' 72001 Office 562 500 500 500 72007 Wearing Apparel 7,071 7,150 7,150 7,300 72016 Motor Vehicle 12,273 16,200 15,000 16,200 72021 Minor Tools 6,248 8 000 9 000 8 000 72031 Chemical 646 600 600 600 72032 Medical 43 100 100 100 Total Supplies 265843 32,550 32,350 32,700 7300 Maintenance pj 73042 Machinery&Equipment 849 15500 1,500 1,500 L) 73043 Motor Vehicle 535204 605000 60,000 605000 Total Maintenance 54,053 61,500 61,500 61,500 7400 Services 74011 Hire Of Equipment 37 15900 1,900 1,900 Li 74041 Travel&Reimbursables 63 500 500 500 74042 Education&Training 3,773 41900 4,900 45900 74071 Association Dues 240 500 500 500 L,J Total Services 4 113 7 800 7 800 7 800 7 Total Operating 590,757 717,061 662,011 720,014 8000 Capital Outlay 83023 Water Distribution System 132,404 1755000 175,000 17500 t 83029 Sewer Connections 5,967 6,000 6,000 600 83035 Meters&Connections 395987 40,000 45,000 45,000 84042 Machinery&Equipment 555744 - - 11,000 Total Capital Outlay 234,102 221,000 226,000 237,000 TOTAL DEPARTMENT $ 824,859 $ 938,061 $ 8883011 $ 957,014 f �.l f 229 CITY OF BAYTOWN SERVICE LEVEL BUDGET 19010 TRANSFERS OUT Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 9000 Other Financing Uses 91101 To General Fund $ 1,0331841 $ 1,033,841 $ 1,033,841 $ 13033,841 91401 To G O I S 1631218 164,468 164,468 481,738 91510 To BAWA - - - 68,000 91521 To Accrued Leave-Water&Sewer 120,163 71,151 110,000 110,000 91522 To WWIS 4,0311110 5,367,751 450355751 6,224,391 91529 To 1996 TWDB Bonds Fund - - - 1,044,000 Total Other Financing Uses 5,348,332 65637,211 5,3445060 8,961,970 TOTAL DEPARTMENT $ 553485332 $ 6,637,211 $ 55344,060 $ 8,961,970 230 . i WATERWORKS AND SEWER SYSTEM REVENUE BONDS SUMMARY OF FY 2004-2005 DEBT REQUIREMENTS Principal Principal&Interest Principal -! Amount of Outstanding Re uirements for FY 2004-05 Outstanding FPri Series Obli ation Issue Oct. 1,2004nci al Interest Total Sept. 30,2005 1995 Revenue $ 5,200,000 $ 1,095,000 $ 340,000 $ 50,897 $ 3903897 $ 755,000 1996 Tax&Rev TWDB C.O.'s 4,680,000 3,6151000 190,000 163,118 353,118 3,4251000 1997 Tax&Rev TWDB C.O.'s 6,820,000 5,325,000 2851000 211,428 496,428 5,0405000 1998 Revenue&Refunding %605,000 8,6801000 775,000 383,725 1,158,725 7,9052000 1998 Certificates of Obligation(GOIS) 4,025,000 3,180,000 165,000 151,320 316,320 3,015,000 2000 Certificates of Obligation(GOIS) 2,000,000 1,765,000 70,000 95,418 165,418 1,695,000 2002 Certificates of Obligation 5,415,000 5,070,000 185,000 245,896 430,896 4,885,000 2003 Certificates of Obligation 4,630,000 49470,000 1603000 190,765 350,765 4,310,000 2003 Revenue&Refunding 8,100,000 7,680,000 6252000 234,745 85%745 7,055,000 2004 Certificates of Obligation 11,980,000 11,980,000 410,000 666,817 1,076,817 11,570,000 Subtotal 522860,000 3,205,000 2,394,129 5,599,129 49,655,000 2005 Capital Improvement Program 18,875,000 Li Less 1998 Conference Center C.O.'s (51080,000) **Series 2005(estimated) 13,795,000 - 417,000 690,000 1,1071000 13,378,000 Transfer to BAWA for Series 2005 TWDB 1,000,000 - 37,000 31,000 68,000 963,000 Total Water&Sewer Debt $ - $ 3,659,000 $ 3,115,129 $ 6,774,129 $ 63,996,000 Less amout paid in GOIS&BAWA (2723000) (277,738) (54%738) Amount paid directly by Water&Sewer $ 31387,000 $ 2,837,391 $ 6,2243391 f $ 31200,000) $ - $ 97,000) $ (160,000) $ (257,000) $ 3,103,000 **Includes MDD share of NE WW Plant Lj COMBINED WATER& SEWER DEBT,ALL SERIES Fiscal Principal Interest Interest Total Current 2005 2005 New Principal f Year Due 2/01 Due 2/01 Due 8/01 Interest Requirement Est. BAWA Est Requirement Outstanding 2005 $ 3,205,000 $ 1,279,167 $I,114,962 $ 22394,129 $ 5,59%129 $ 850,000 $ 68,000 $ 6,5171129 $ 49,6552000 2006 3,385,000 1,114,962 19043,263 2,158,225 52543,225 8501000 %000 65461,225 46,270,000 2007 3,515,000 1,043,263 965,505 2,008,768 52523,768 850,000 68,000 6,441,768 42,755,000 2008 3,670,000 965,505 886,645 1,852,150 5,522,150 8501000 68,000 6,440,150 39,085,000 V 2009 3,820,000 886,645 803,388 1,690,033 5,510,033 850,000 68,000 63428,033 35,265,000 2010 3,985,000 803,388 719,355 1,522,743 5,507,743 8503000 68,000 6,4251743 311280,000 2011 4,170,000 719,355 629,948 1,349,303 5,519,303 8503000 68,000 61437,303 27,1101000 L 2012 32905,000 629,948 544,441 1,174,389 5,079,389 850,000 68,000 53997,389 23,2052000 2013 3,030,000 544,441 4772899 11022,340 4,052,340 850,000 68,000 4,9703340 20,175,000 2014 2,775,000 477,899 417,181 895,080 316705080 850,000 68,000 4,5882080 171400,000 2015 2,285,000 417,181 364,881 782,062 3,067,062 850,000 682000 32985,062 151115,000 2016 2,395,000 364,881 3092324 674,205 3,069,205 850,000 682000 3,987,205 12,7201000 2017 2,510,000 3097324 250,300 559,624 3306%624 850,000 68,000 339877624 10,210,000 2018 2,220,000 250,300 197,859 448,159 21668,159 8502000 68,000 3,586,159 7,990,000 2019 1,475,000 197,859 162,053 359,912 11834,912 850,000 68,000 2,752,912 6,515,000 2020 1,550,000 162,053 123,629 285,682 1,835,682 850,000 68,000 23753,682 4,965,000 2021 11455,000 123,629 87,521 211,150 106,150 850,000 68,000 2,584,150 3,510,000 2022 1,525,000 87,521 49,303 136,824 1,661,824 850,000 68,000 2,57%824 1,985,000 2023 11155,000 49,303 20,958 702261 1,225,261 85000 687000 2,1433261 830,000 -} 2024 830 000 20 958 - 20,958 850 958 850,000 68 000 1 768 958 - $ 52,8601000 $ 10,4471582 $9,168,415 $ 19,615,997 $ 72,475,997 $ 17,000,000 $ 1,360,000 $ 90,835,997 4 i l 231 �y_1 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond,Series 1995 Date of Issue-July 1,1995 Term-20 Years $ 512003000 $ 85506,530 1999 5.90% $ - $ 1503120 $ 150,120 $ 3003240 5,200,000 8,206,290 2000 5.90% - 1503120 150,120 300,240 5,200,000 73906,050 2001 5.90% - 1505120 1501120 300,240 5,2003000 75605,810 2002 5.90% - 150,120 1503120 300,240 53200,000 73305,570 2003 5.90% 160,000 150,120 3%946 3505066 1,415,000 13577,996 2004 5.90% 320,000 395946 30,506 390,452 1,095,000 1,1875544 MR 2005 5.95% 34000 302506 20,391 390,897 755,000 796,647 2006 5.35% 365,000 203391 10,628 396,019 3902000 400,628 2007 5.45% 390,000 102628 - 4005628 - - $ 1,5752000 $ 852,071 $ 701,951 $ 3312%022 Tag&Revenue C/O-TWDB Date of Issue-October 16, 1996 Term-20 Years 1998 $ 4,555,000 $ 6,9245891 1999 3.40% $ 135,000 $ 1005916 $ 98,621 $ 334,538 47420,000 655903354 2000 3.55% 145,000 98,621 96,048 33%669 4,275,000 6,250,685 2001 3.65% 1505000 96,048 935310 3395358 4,1253000 5,911,328 '? 2002 3.75% 160,000 93,310 90,310 343,620 3,96500 5,567,708 2003 3.85% 1705000 90,310 87,038 347,348 3,795,000 51220,360 2004 3.95% 180,000 875038 83,483 350,520 3,615,000 4,86%840 2005 4.05% 1905000 83,483 795635 353,118 3,4253000 4,516,723 2006 4.15% 205,000 7%635 75,381 360,016 322205000 43156,706 2007 4.25% 21500 75,381 70,813 3613194 3055000 357952513 f 2008 4.35% 2305000 701813 655810 366,623 2,775,000 314285890 2009 4.45% 240,000 653810 603470 366,280 23535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2)280)000 2,692,471 2011 4.65% 2705000 5409 48,391 3735060 2501000 2,319,411 2012 4.70% 28500 48,391 415694 375,085 1,7253000 1,944,326 2013 4.75% 305,000 41,694 345450 3815144 15420,000 15563,183 2014 4.80% 325,000 34,450 26,650 386,100 13095,000 1)177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 183284 9,433 392,716 3855000 394,433 2017 4.90% 385,000 9,433 - 394,433 - - $ 435555000 $ 1,235,404 $ 1,1345488 $ 6,924,891 Fn 232 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding 0 Tag&Revenue C/O-TWDB Date of Issue-October 23, 1997 Term-20 Years LL1 $ 65820,000 $ 95994,089 1999 3.00% $ 225,000 $ 1325656 $ 1297281 $ 486,938 6,595,000 95507,151 L 2000 3.10% 2353000 12%281 1255639 4895920 65360,000 950175231 2001 3.20% 2451000 1255639 121,719 492,358 6,115,000 81524,874 2002 3.30% 2555000 121,719 117,511 494,230 5,8601000 830303644 2003 3.40% 260,000 117,511 1135091 490,603 5,600,000 7,540,041 Li 2004 3.50% 27500 113,091 108,279 496,370 5,325,000 7,0435671 2005 3.60% 285,000 108,279 1035149 496,428 5,040,000 6,5475244 2006 3.65% 2955000 1035149 97,765 495,914 4,7451000 65051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,4355000 55551,535 2008 3.80% 320,000 92,030 855950 497,980 45115,000 55053,555 { 2009 3.90% 3353000 85,950 795418 5003368 35780,000 455535188 L 2010 4.00% 3503000 795418 72,418 501,835 3,430,000 4,0515353 2011 4.05% 3653000 72,418 65,026 502,444 3,065,000 35548,909 2012 4.10% 3803000 65,026 57,236 5025263 2,6855000 35046,646 2013 4.15% 4005000 57,236 48,936 5065173 2,285,000 2,540,474 2014 4.20% 4155000 48,936 40,221 504,158 11870,000 250365316 2015 4.25% 435,000 40,221 30,978 506,199 15435,000 1,5305118 2016 4.30% 45500 30,978 213195 5075173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 5005000 510,875 2018 4.35% 500,000 10,875 - 510,875 - - { $ 6,820,000 $ 11653,373 $ 1,520,716 $ 95994,089 Revenue&Refunding,Series 1998 Date of Issue-July 9,1998 Term-15 Years 71, $ 93605,000 $ 14,077,023 Lj 1999 4.20% $ - $ 2561745 $ 220,068 $ 476,813 9,6055000 13,6005210 2000 4.20% - 220,068 220,068 440,135 936055000 13,1605075 2001 4.20% - 2205068 2201068 440,135 %6055000 1257195940 2002 4.20% - 220,068 220,068 440,135 95605,000 12,2795805 2003 4.20% 415,000 220,068 211,353 8465420 91190,000 11,4335385 2004 4.30% 510,000 2115353 200,388 921,740 856805000 10,511,645 LJ 2005 4.40% 775,000 2003388 183,338 15158,725 7,905,000 9,352,920 2006 4.40% 8055000 183,338 1651628 1,1535965 75100,000 8,198,955 2007 4.45% 845,000 1655628 146,826 1,157)454 65255,000 7,041,501 ° 4 2008 4.55/0 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,78 2009 4.60% 15200,000 120,891 935291 1,414,183 3,915,000 4,2195601 2010 4.65% 152605000 935291 635996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,3305000 631996 32,409 1,426,405 025,000 153755909 2012 4.85% 955,000 32,409 %250 9963659 370,000 3795250 2013 5.00% 370,000 93250 - 37%250 - - 7-f $ 9,605,000 $ 2,3643384 $ 2,107,639 $ 1450775023 233 f l i WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Tax&Revenue C.O.,Series 1998 Date of Issue-May 15,1998, Term-20 Years $ 410251000 $ 6,330,723 1999 4.500% $ 115,000 $ 137,285 $ 931941 $ 346,227 3,91000 5,9845496 2000 4.500% 135,000 93,941 90,904 319,845 317755000 55664,651 2001 4.500% 1405000 90,904 87,754 318,658 3,6355000 5,345,994 2002 4.500% 14500 87,754 845491 3175245 35490,000 510285749 2003 4.500% 150,000 84,491 81,116 3155608 333405000 4,7133141 2004 4.500% 1603000 815116 77,516 3185633 3,1805000 4,3943509 2005 4.500% 1655000 77,516 735804 316,320 350153000 430783189 2006 4.500% 175,000 73,804 6%866 318,670 2,8401000 3575%519 2007 6.000% 1805000 69,866 641466 3145333 25660,000 35445,186 2008 4.600% 190,000 645466 603096 3143563 2,470,000 3,130,624 2009 4.600% 1957000 %096 55,611 310,708 2,2755000 2,8195916 2010 4.600% 2055000 553611 50,896 311,508 25070,000 2,5083409 2011 4.700% 215,000 50,896 45,844 311,740 138555000 2,1963669 2012 4.800% 2253000 45,844 40,444 311,288 1,6305000 1,885,381 2013 4.875% 240,000 40,444 34,594 3151038 133905000 15570,344 2014 4.875% 2503000 34,594 28,500 313,094 13140,000 15257,250 2015 5.000% 265,000 28,500 215875 3155375 8755000 941,875 2016 5.000% 2803000 213875 14,875 3163750 5955000 6255125 2017 5.000% 290,000 14,875 7,625 3123500 305,000 312,625 2018 5.000% 305,000 7,625 - 3125625 - - $ 4,0253000 $ 1,2215504 $ 1,084,219 $ 6,330,723 Tax&Revenue C.O.,Series 2000 Date of Issue-April 1,2000 Term-20 Years $ 2,0005000 $ 3,333,550 2000 6.00% $ - $ - $ 375206 $ 375206 2,0005000 3,2963344 2001 6.00% 50,000 55,809 54,309 160,118 1,9501000 35136,227 2002 6.00% 609000 545309 523509 166,818 1,890,000 2,969,409 2003 6.00% 605000 52,509 503709 163,218 158305000 2,8063192 2004 6.00% 655000 509709 48,759 164,468 137655000 2,641,724 2005 6.00% 70,000 489759 46,659 165,418 13695,000 2,476,307 2006 6.00% 755000 46,659 445409 1661068 1,620,000 2,310,239 2007 6.00% 803000 44,409 42,009 166,418 15540,000 2,143,822 2008 6.00% 85,000 42,009 39,459 166,468 1,4553000 1,977,354 2009 6.00% 90,000 39,459 36,759 1665218 1,36500 1,811,137 2010 5.55% 95,000 36,759 341123 1653881 1,27000 15645,255 2011 5.15% 100,000 34,123 31,548 1653670 15170,000 13479,585 2012 5.20% 105,000 31,548 285818 165,365 130653000 133143220 2013 5.25% 1105000 28,818 25,930 1645748 9553000 15149,473 2014 5.30% 1153000 253930 223883 1633813 8403000 9855660 2015 5.35% 120,000 22,883 193673 162,555 720,000 823,105 2016 5.35% 1305000 19,673 16,195 1655868 59000 6573238 2017 5.45% 1355000 16,195 12,516 1633711 455,000 4933527 2018 5.45% 1455000 12,516 8,565 166,081 310,000 327,445 2019 5.50% 1503000 8,565 45440 1635005 1605000 1645440 2020 5.55% 16000 45440 - 1645440 - - $ 2,0003000 $ 676,076 $ 657,473 $ 3,3335550 234 f WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES F Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Certificates of Obligation,Series 2002 Date of Issue-December 1,2001 Term-20 Years $ 5,415,000 $ 8,7725290 2002 $ - $ - $ 176,327 $ 176,327 55415,000 8,595,964 2003 4.250% 170,000 132,245 128,633 430,878 5,245,000 8,165,086 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 737363540 2005 4.250% 1855000 1245914 1205983 430,896 4055000 7,305,644 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 61872,823 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 65443,395 2008 4.500% 210,000 112,589 107,864 4301453 4,280,000 6,012,943 864 102,914 430,778 4,0605000 5,582,165 2009 4.500% 220,000 107, 2010 4.500% 230,000 102,914 97,739 430,653 358305000 51151,513 2011 4.625% 240,000 97,739 92,189 429,928 3,5903000 4,721,585 2012 4.750% 250,000 925189 86,251 428,440 3,3403000 4,293,145 2013 4.850% 2655000 86,251 79,825 431,076 35075,000 31862,069 2014 4.900% 275,000 795825 7308 427,913 25800,000 3,434,156 2015 5.000% 290,000 735088 65,838 4285925 2,5101000 3,005,231 2016 5.000% 305,000 655838 58,213 429,050 2,2055000 2,576,181 2017 5.125% 320,000 58,213 50,013 428,225 1,8855000 2,147,956 2018 5.125% 3405000 50,013 41,300 4315313 1,545,000 1,716,644 2019 5.250% 355,000 415300 31,981 428,281 151905000 1,288,363 2020 5.375% 375,000 31,981 21,903 4285884 8151000 859,478 2021 5.375% 3951000 211903 11,288 428,191 420,000 431,288 2022 5.375% 420,000 115288 - 4311288 - - $ 55415,000 $ 1,656,604 $ 17700,686 $ 85772,290 L Certificates of Obligation,Series 2003 Date of Issue-March 1,2003 Term-20 Years $ 45630,000 $ 7,033,943 2003 $ - $ - $ 84,485 $ 845485 4,630,000 65949,458 1 2004 5.000% 160,000 101,383 975383 358,765 4,470,000 6,590,693 L 2005 5.000% 160 000 97 383 93 383 350 765 4 310 000 6 239 928 2006 5.000% 165,000 933383 8%258 347,640 45145,000 5,8923288 2007 5.000% 170,000 89,258 855008 3445265 35975,000 5,548,023 2008 5.000% 175,000 85,008 80,633 340,640 30000 552075383 2009 4.250% 180,000 803633 76,808 337,440 3,620,000 4,869,943 2010 3.350% 19000 76,808 73,625 340,433 3,4307000 4,529,510 7 2011 3.600% 195,000 733625 70,115 338,740 3,235,000 431905770 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 3,849,333 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 3,505,773 Lj 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 3,160,798 2015 4.100% 2355000 57,738 52,920 345,658 2,3553000 2,815,140 2016 4.200% 245,000 52,920 47,775 345,695 2)110,000 2,4695445 2017 4.300% 260,000 47,775 42,185 3493960 1,85000 25119,485 2018 4.400% 2705000 42,185 36,245 348,430 1,580,000 1,771,055 2019 4.400% 285,000 36,245 29,975 351,220 1,2955000 1,41%835 t 2020 4.500% 300,000 29,975 23,225 353,200 995,000 1,066,635 ' 2021 4.600% 315,000 23,225 15,980 354,205 680,000 712,430 2022 4.700% 330,000 15,980 8,225 354,205 3505000 3585225 2023 4.700% 3505000 8,225 - 358,225 - - `--.-` $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 235 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES { Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue&Refunding,Series 2003 Date of Issue-May 1,2003 Term-20 Years $ 851005000 $ 95823,264 2003 $ - $ - $ 615249 $ 61,249 85100,000 93762,015 2004 1.250% 420,000 122,498 1195873 662,370 7,680,000 9,099,645 2005 1.600% 625,000 11%873 1145873 859,745 7,055,000 8,239,900 2006 1.900% 635,000 114,873 1085840 858,713 6,420,000 7,381,188 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 65520,983 2008 2.700% 835,000 1015365 90,093 1,026,458 4,935,000 55494,525 2009 3.000% 8655000 9093 775118 150325210 41070,000 4,462,315 2010 3.350% 8953000 77,118 625126 1,0345244 3,1755000 3,4285071 2011 3.650% 935,000 62,126 45,063 15042,189 25240,000 2,385,883 2012 4.000% 970)000 45,063 25,663 1,040,725 1,270,000 1,345,158 2013 4.000% 575,000 25,663 14,163 614,825 695,000 7305333 2014 4.000% 6055000 14,163 2,063 6215225 90,000 10%108 2015 4.200% 10,000 25063 15853 13,915 80,000 955193 2016 4.300% 10,000 1,853 15638 135490 705000 81,703 2017 4.400% 10,000 1,638 1,418 133055 60,000 68,648 2018 4.500% 105000 1,418 1,193 125610 50,000 565038 2019 4.600% 10,000 17193 963 12,155 40,000 435883 2020 4.700% 10,000 963 728 1100 3000 325193 j 2021 4.800% 10,000 728 488 11,215 205000 203978 2022 4.850% 10,000 488 245 10,733 10,000 105245 2023 4.900% 10,000 245 - 10,245 - - $ 8,1003000 $ 8925256 $ 831,008 $ 9,823,264 Certificates of Obligation,Series 2004 Date of Issue-July 8,2004 Term-20 Years 2004 $ 11,980,000 $ 18,4005186 2005 6.000% $ 410,000 $ 3885067 $ 2783750 $ 1,076,817 11,5705000 173323,369 2006 6.000% 470,000 278,750 264,650 15013,400 11,1005000 16,3095969 2007 6.000% 4755000 264,650 250,400 9907050 10,625,000 1553195919 2008 6.000% 4853000 250,400 235,850 9715250 10,140,000 141348,669 2009 6.000% 495,000 235,850 2215000 9513850 9,645,000 135396,819 2010 4.450% 5055000 2217000 2095764 935,764 9,140,000 12,461,055 2011 4.000% 5203000 209,764 1995364 9295128 81620,000 11,5315927 2012 4.000% 5305000 199,364 188,764 9187128 85090,000 10,613,799 2013 4.000% 550,000 188,764 1775764 916,528 7,5401000 9,6973271 2014 4.150% 565,000 1775764 1663040 908,804 6,975,000 857885467 2015 4.300% 5855000 166,040 1533463 904,503 6,3905000 7,8835964 2016 4.450% 6053000 1535463 14 AI 898,464 5,7853000 65985,500 2017 4.550% 630,000 140,001 125,669 895,670 5,1553000 6,0895830 2018 4.650% 650,000 125,669 110,556 886,225 45505,000 53203,605 2019 4.700% 6753000 1103556 94,694 880,250 3,830,000 4,323,355 2020 4.800% 705,000 9404 77,774 8775468 331253000 35445,887 2021 4.900% 73500 775774 5%766 872,540 2,390,000 2,573,347 2022 4.950% 7655000 595766 40,833 865,599 1,625,000 1,707,748 2023 5.000% 7951000 40,833 20,958 856,790 830,000 8507958 2024 5.050% 8301000 20,958 - 850,958 - - $ 11,980,000 $ 35404,124 $ 3,0165058 $ 18,400,186 236 LEZ alslam PIPS s M iotA oilqnd IJOAI � J( jo FEjo I :lgndRfl1s*lOtA I joiol ogii(I El:ji�ioa Ajnd3Cj Al!D ljounoD (INn 64 NO I v INVS NVHD- NOI VZINVDWO NIWOIAVEI do Allo CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003_04 2003-04 2004-05 Revenues Solid Waste Franchise Fees $ 141,924 $ 130,000 $ 100,969 $ 100,000 ' Solid Waste Collections 2,768,529 2,752,000 2,762,400 2,761,793 Recycling Revenue 32,946 38,500 46,115 45,000 Garbage Bags 59,883 - - - Interest in Investments 7,220 6,500 9,013 9,300 Miscellaneous 4,902 1,000 1,000 1,000 Expenditures Total Revenues 3,015,404 2,928,000 2,919,497 2,917,093 ,Personnel Services 536,533 524,688 516,327 541,284 Supplies 85,478 44,700 44,700 44,600 ' Maintenance 101,048 145,600 145,600 145,500 Services 1,833,333 2,011,641 1,850,576 1,893,266 Sundry 7,062 2,095 32,276 36,707 ' Total Operating 2,563,454 2,728,724 2,589,479 2,661,357 Capital Outlay 48,542 48,542 48,542 210,386 Transfers Out 174,889 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,786,885 2,959,966 2,793,221 3,054,443 ' Excess(Deficit)Revenues Over Expenditures 228,519 (31,966) 126,276 (137,350) Working Capital-Beginning 391,505 620,024 620,024 746,300 , Working Capital-Ending $ 620,024 $ 588,058 $ 746,300 $ 608,950 No.of Working Capital Days 76 73 98 73 Adopted Budget 2004-05 Capital&Transfers Personnel Services 13% 4q 18°/a Operations 6% Services 7 63% Expenditures by Program ' Solid Waste Operations $ 2,600,062 $ 2,768,212 $ 2,600,133 $ 2,851,410 Residential Recycling 186,823 191,754 193,088 203,033 ' Total $ 2,786,885 $ 2,959,966 $ 2,793,221 $ 3,054,443 238 i CITY OF BAYTOWN SANITATION FUND 500 OPERATING RESULTS Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Operating Revenues Solid Waste Franchise Fees $ 141,924 $ 13000 $ 100,969 $ 100,000 I Solid Waste Collections 2,768,529 2,752,000 2,762,400 2,761,793 Recycling Revenue 32,946 38,500 46,115 45,000 Garbage Bags 59,883 - - - Interest in Investments 75220 6,500 9,013 9,300 Miscellaneous 4,902 1,000 1,000 1,000 Total Revenues 3,015,404 2,9283000 2,919,497 23917,093 Operating Expenses Personnel Services 536,533 524,688 516,327 541,284 Supplies 855478 44,700 44,700 44,600 Maintenance 101,048 145,600 145,600 145,500 Services 1,833,333 2,011,641 1,8501576 1,893,266 Sundry 75062 2,095 32,276 36,707 Contingency - 27,500 - 27,500 Depreciation 79,395 70,147 84,697 84,697 Total Expenditures 2,642,849 25826,371 25674,176 23773,554 Net Income Before Operating Transfers 372,555 101,629 245,321 143,539 Operating Transfers Operating Transfers(Out) (174)889) (155)200) (155,200) (155)200) Net Income(Loss) $ 197,666 $ (53)571) $ 90,121 $ (11)661) Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 197,666 $ (53,571) $ 90,121 $ (11)661) Capital Outlay (48)542) (48)542) (48)542) (210)386) Depreciation 7%395 705147 84,697 8407 Revenues Over(Under)Expenditures $ 2287519 $ (31)966) $ 126,276 $ (137,350) 239 J ' 0z OJAVH �k. ��r i CITY OF BAYTOWN PROGRAM SUMMARY a 3200 SOLID WASTE Program Description Brush is collected curbside on a once-per-month schedule. • Reduction of total waste stream through operation of Household garbage and heavy trash are collected twice a drop-off recycling center. weekly. Brush is recycled to chips and humus. A regularly scheduled junk drop-off site is provided for Major Objectives residents. • Provide driver training for new drivers. 7 • Collection of brush and limbs as scheduled. A drop-off recycling center is operated through a . Safe and efficient collection and chipping of brush contractor. This center accepts recyclable materials from and limbs. residents on a voluntary basis. • Participation in clean-up program. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2004-05 2004-05 1. Cubic yards Brush/Limbs collected 60,000 60,000 74,800 75,000 2. Cu. yd. Of Junk Disposal 103000 105000 101000 103000 3. Tons of material recycled 515 600 600 600 yr Performance Measures 1. Average cost to collect and process brush and 5.00 5.00 5.00 5.00 limbs per unit per month 2. Weekly brush routes completed on time 100% 100% 100% 100% 71 7 7 7 7 L! 241 Li CITY OF BAYTOWN ' SERVICE LEVEL BUDGET 13200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 345,550 $ 335,702 $ 323,208 $ 337,726 71009 Overtime 41 165 41 993 41 993 41 994 71021 Health&Dental 50,825 54,626 44,204 461737 71022 TMRS 5303 52,226 50,487 55,892 71023 FICA 28,616 27,982 27,172 28,288 -� 71028 Workers Compensation 165514 125159 295263 30,647 Total Personnel Services 536,533 524,688 516,327 5415284 7200 Supplies 72007 Wearing Apparel 4,562 41600 400 43600 72010 Garbage Bags 49,341 - - - 72016 Motor Vehicle 30,421 395000 39,000 385900 72021 Minor Tools 938 900 900 900 72031 Chemical 216 200 200 200 ..,7 Total Supplies 85,478 44,700 44,700 44,600 7300 Maintenance 1 73001 Land 221 500 500 500 73 042 Machinery&Equipment 18 100 100 - 73043 Motor Vehicles 100,809 145,000 1455000 145,000 Total Maintenance 101,048 145,600 145,600 145,500 7400 Services 74034 Household Garbage Contract 1,656,997 1182%538 17666,421 156963337 74036 Advertising 1,780 2,500 25500 2,000 74040 Recycling Services 63,960 74,880 745880 76,602 74042 Education&Training 450 550 550 550 74050 Disposal Services 101,338 94,900 94,900 105,338 l 74071 Association Dues 95 186 186 186 74210 General Liability Insurance 1,717 13864 23254 23480 74220 Errors&Omissions 21550 21694 3,107 3,417 74240 Auto Liability 25169 2,459 3,198 3,518 74241 Auto Collision 1,063 969 1,195 1,314 74242 Auto Catastrophic 96 113 109 120 74271 Mobile Equipment 1,118 988 1,276 1,404 Total Services 15833,333 2,0113641 1,850,576 1,893,266 1 7500 Sundry Charges 75088 Bad Debt Expense 7,062 25095 32,276 36,707 Total Sundry 7,062 2,095 32,276 36,707 Total Operating 2,563,454 2,728,724 2,589,479 2,661,357 l 8000 Capital Outlay 84043 Motor Vehicles - - - 120,000 86011 Capital Lease Purchases 48,542 483542 48,542 90,386 Total Capital Outlay 48,542 48,542 48,542 210,386 242 11 CITY OF BAYTOWN 7 SERVICE LEVEL BUDGET Li 13200 SOLID WASTE 7 1 Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 9000 Other Financing Uses 91101 To General Fund 147,200 147,200 147,200 147,200 91501 To Accrued Leave-Solid Waste 2709 8,000 85000 800 Total Other Financing Uses 174,889 155,200 155,200 155,200 9900 Contingencies 99001 Contingencies - 27,500 - 27,500 Total Contingencies - 27,500 - 27,500 TOTAL DEPARTMENT $ 2,786,885 $ 2,959,966 $ 2,793,221 $ 3,054,443 1 i 71, 71" 7I,,, 7 1 LI j 7 243 tirz d dmi `» rr do im 1 go di 9trz )�1111fl 131BAk UUOI [=qTl7u331HH JO JOT33JI(I EniNuvw 4 I 10 Xlndoa F17 XTIO pounoo Kilo QNfl,4 ik I I fl W VAk MOZS Z2IVHD,- NOIZVZINVONO N[1AAOZAVg JO AZIo 9tz NMOLUV9 rr as ■r r.� CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04. 2003-04 2004-05 Revenues Transfer In-General Fund $ 98,602 $ - $ - $ - Storm Drainage Fee - 240,000 179,949 359,760 Interest on Investments 427 - 1,400 1,400 Total Revenues 99,029 240,000 181,349 361,160 Expenditures Personnel Services 1,748 72,466 72,452 117,610 Supplies 635 11,800 10,615 19,220 Services 25,171 57,132 56,830 27,971 Total Operating 27,554 141.398 139.897 164,801 Capital Outlay 2,567 - - 9,500 Transfer to General Fund - 98,602 98,602 133,980 Contingency - - - 50,000 Total Expenditures 30,121 240,000 238,499 358,281 Excess(Deficit)Revenues Over Expenditures 68,908 - (57,150) 2,879 Working Capital-Beginning 9,716 78,624 78,624 21,474 Working Capital-Ending $ 78,624 $ 78,624 $ 21,474 $ 24,353 q Adopted Budget 2004-05 by Expenditure Type Personnel Services 33% Transfer to General Fund 37% Operating 13% Capital Outlay& Contigency 17% 247 CITY OF BAYTOWN _ PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description Major Objectives The Division is responsible for the City's compliance with • Provide public education through brochures, the federal mandate known as the National Pollutant presentations, and website. This includes the Discharge Elimination System (NPDES). The NPDES general public, civic associations homebuilders mandate requires cities to implement programs and & developers, commercial businesses, and practices to control polluted storm water runoff through a municipal employees. - permitting program. The NPDES permitting program is • Provide public outreach with community clean- comprised of two phases. Phase I affects medium and up events. large cities. Phase II affects smaller communities, such as . Document and record littering and illegal Baytown. Baytown is required to develop a storm water dumping complaints. management program that will address 6 minimum control • Build relationships with other city departments measures. This program should be developed and involved with the SWMP. implemented in phases over the next five ears. p p Y Major Goals • Develop final best management practices (BMP's) for our storm water management program(SWMP). • Submit our notice of intent (NOI) and (SWMP) to TCEQ,begin implementation. • Establish a fair and equitable storm water fee. • Educate the public about storm water requirements and pollution from urban runoff. • Develop ordinances to address illicit discharges and construction site run-off. I Ji I i 248 �E CITY OF BAYTOWN SERVICE LEVEL BUDGET 7 13050 STORM WATER UTILITY 7Actual Budget Estimated Adopted L 1Acct# Acct Description 2002-03 2003-04- 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 1,336 $ 49,070 $ 50,570 $ 80,884 71021 Health&Dental - 77277 6,258 10,312 71022 TMRS 198 75286 7,480 12,905 71023 FICA 110 4,029 33942 6,241 i 71028 Workers Compensation 9 13204 602 968 71041 Allowances 95 3,600 3,600 6,300 Total Personnel Services 15748 72,466 72,452 117,610 7200 Supplies 72001 Office 635 500 500 1,000 72002 Postage - 1,000 370 25000 72004 Printing - 55000 4,500 55500 72007 Wearing Apparel - 100 100 688 72021 Minor Tools - 100 100 500 72041 Educational - 5,100 53045 5,532 72045 Computer Software Supply - - - 4,000 Total Supplies 635 11,800 1015 195220 7400 Services 74001 Communication 146 - 600 15440 74021 Special Services 25,000 50,298 491530 15,531 74041 Travel&Reimbursables - 55834 5,700 85000 74042 Education&Training 25 1,000 1,000 3,000 Total Services 25,171 57,132 56,830 273971 Total Operating 27,554 141,398 1395897 1645801 8000 Capital Outlay 80001 Furniture&Equip<$5,000 2,567 - - %500 Total Capital Outlay 2,567 - - 95500 9000 Other Financing Uses 91101 To General Fund - 983602 98,602 133,980 Total Other Financing Uses - 98,602 983602 133,980 9900 Contingencies/Other 99002 Unforseen/New Initiatives - - - 505000 - - - 50,000 7 TOTAL DEPARTMENT $ 30,121 $ 2405000 $ 238,499 $ 3585281 7 249 osz NMOJAVH I� 19Z FEE)]] s-A.joAk oilqnd JO I JO.I0130.11cl -Iss vi SOTIMM/S1.101A oilqncl jo-iolooii(I J .io2uuuw luvll�F=77Xi n d.- i 0 laci E7 rl pounoo QNl 1L4 lovx V o r77 Z2IVHD l�IOIZ�TZII�t�'D2I0 QEISOdONd N�'MOZAVg JO AZID 1 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Departmental Billings-Fuel $ 407,213 $ 469,119 $ 398,225 $ 409,350 Departmental Billings-Repairs 722,573 696,201 760,500 760,520 State Fuel Tax Refund 6,681 6,500 7,614 6,500 GCCISD-Fuel 80,082 79,000 75,000 75,000 ' Miscellaneous 118 2,500 460 400 Transfers From General Fund - - 28,627 48,449 Total Revenues 1,216,667 1,253,320 1,270,426 1,300,219 Expenditures Personnel Services 400,531 428,447 422,222 441,693 Supplies 676,917 686,279 707,140 717,900 ' Maintenance 3,727 8,700 8,340 8,700 Services 49,435 65,049 65,379 67,081 Total Operating 1,130,610 1,188,475 1,203,081 1,235,374 ' Capital Outlay 7,995 - 2,500 - Transfers Out 72,014 64,845 64,845 64,845 ' Total Expenditures 1,210,619 1,253,320 1,270,426 1,300,219 Excess(Deficit)Revenues ' Over Expenditures 6,048 - - - Working Capital-Beginning 7,765 13,813 13,813 13,813 ' Working Capital-Ending $ 13,813 $ 13,813 $ 13,813 $ 13,813 Adopted Budget 2004-05 Capital&Transfers 5% ' Operations 61% Personnel Services ' 34% 252 ' ESZ r� } 1 i 17 $ - $ - $ 8t0`9 $ )m!puadxg(Japun)13AO sanuana�j 69 CS 106`8 Zotr`I I Z0t`I I uoilmoa.idaQ (005`Z) - (966`L) Aelln4 lrlidro (69C8) $ (I0t`9) $ (zotr`I I) $ It9`Z $ (ssoZ)auzo3ul ION :sasuadxH(.iapun)aaAo sanuana'H 01(ssorl)auUoaul JaN 3o uotIUlilauoa;a - (69 V8) $ C I OJ7`9) $ (ZOfi`11) $ I t9`Z $ (sso-I)auzoOul ION _ (sus vq) CSC!V9 CSVt W (V I•zL) (Inp)siajsueil 2upmodp 6tt`8t LZ9`8Z - - (ul)szajsupiZ Eupmodp s.iajsur.ijL 2upendp LZO`8 LI8`6Z Et7t'E9 99917L s.ialsuLV.aZ .2upendp a.iojag acuoaul jaN M EtL`Etrt I Z86`I I Z`I LL8`66I`I Z l0`Zy I`I sair4!puadxg lujol 69 C8 I WS Z0t7`I C Z,Ot'`C C uoil-moidoa tLE'9W I 180`Eoz,l 9Lt`88I`I O I9`0E I`I suoquodp o2ung sa.inlipuadxa Nuiltmadp OLL`I SZ`I 66L`I trZ`I OZCESZ`I L99`9I Z`I sanuanaX IVIoL 00t`9L 09tp`SL OOS`18 OOZ`08 snoauullaosiW OOS`9 tI9`L OOS`9 189`9 punja-I xu L lan3 ajuj5 _ OL8`69I`I $ 9ZL`89 I`I $ OZE`S9I`I $ 98L`6Z I`I $ sBuillig lujuauipvdaQ sanuana-d 3upundp so-pooz to-fooz 170-Coot fo-zooz pa)dop'V palumpsa la2lpng IenlaV sir fisa I DNIJLVH:IdO r-- O s s a `fIA 99vuvf) NAA.OIAVH dO A,LIJ CITY OF BAYTOWN PROGRAM SUMMARY [7-010 GARAGE OPERATIONS Program Description • To provide the departments and divisions of the city Equipment Services Division maintains, services, and safe and properly operating vehicles and equipment repairs a fleet consisting of the vehicles and equipment for their use. operated by Public Works,Utilities,Parks and Recreation, • To provide these services in an economical and Pollution Control, Engineering, Inspection, Library, timely manner. Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby Major Objectives generators,the equipment wash rack,and the garage's own . Coordinate with departmental supervisors to facilitate mechanical equipment. In addition, assistance is rendered sufficient availability of equipment for their duties. to Police and Fire garages and Bayland Park operations • Reduce downtime and increase "mean-time-between- when necessary. failure"for vehicles and equipment maintained by the garage. This division processes all associated paperwork, as well • Reduce rate of returns for unscheduled repairs by an as billing of fuel and services to all user departments. aggressive preventative maintenance program. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance,service and repair operations. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Preventative Maintenance Service 900 900 900 950 2. Tire Service 600 650 650 600 3. Road Calls 400 400 400 350 Performance Measures 1. Schedule Services Completed 95% 95% 95% 95% 2. Jobs done in"flat rate"time 75% 75% 75% 80% 3. Road Calls 400 400 400 350 254 CITY OF BAYTOWN SERVICE LEVEL BUDGET Ly 7010 GARAGE OPERATIONS - ::1 Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 2901386 $ 300,435 $ 301,589 $ 312,938 71009 Overtime 3,965 7,829 55014 5,006 i 71021 Health&Dental 30,693 34,857 32,441 34,631 71022 TMRS 41,741 44,348 43,082 47,594 71023 FICA 22,401 23,946 23,308 24,136 71028 Workers Compensation 65057 11,632 11,388 11,988 71041 Allowances 5,288 5,400 5,400 5,400 Total Personnel Services 400,531 428,447 422,222 44103 7200 Supplies 72001 Office 847 1,800 15800 1,800 72007 Wearing Apparel 3,177 33500 3,500 3,500 72016 Motor Vehicle 1,490 2,000 200 2,200 72017 Parts Purchase For Resale 209,427 2505000 250,000 25000 72018 Fuel Purchase For Resale 454,888 418,579 440,000 450,000 72019 Supplies Purchased For Resale 4,454 7,000 6,500 7,000 7-j, 72021 Minor Tools 1,983 2,500 2,500 2,500 72026 Cleaning&Janitorial 638 700 650 700 72032 Medical 13 200 190 200 ! Total Supplies 676,917 686,279 707,140 717,900 7300 Maintenance 73011 Buildings 590 200 1,900 2,000 73027 Heating&Cooling System 43 500 490 500 73042 Machinery&Equipment 21499 4,000 3,850 47000 73043 Motor Vehicles 595 2,200 25100 2,200 Total Maintenance 3,727 8,700 8,340 8,700 7 7400 Services 74020 Outside Contracts 425706 55,000 54,000 55,000 74021 Special Services 1,161 1,200 L I M 1,200 7 u 74041 Travel&Reimbursables 18 500 500 500 74042 Education&Training 90 33000 3,000 3,000 74071 Association Dues 190 - - - 74210 General Liability Insurance 631 694 839 923 74220 Errors&Omissions 937 1,002 1,156 11272 74240 Auto Liability 1,840 2,086 2,713 2,985 74241 Auto Collision 875 798 984 1,082 74242 Auto Catastrophic 84 99 95 105 74272 Real&Personal Property 903 670 922 1,014 E Total Services 49,435 65,049 65,379 67,081 Total Operating 17130,610 1)188,475 1,203,081 15235,374 8000 Capital Outlay 84042 Machinery&Equipment 7,995 84053 Major Tools - - 23500 - Total Capital Outlay 7,995 - 2,500 - 9000 Other Financing Uses 91551 To Accrued Leave-Garage Fund 85169 1,000 13000 13000 91552 To Warehouse Operations 63,845 63,845 63,845 63,845 Total Other Financing Uses 72,014 64,845 64,845 64,845 TOTAL DEPARTMENT $ 1,210,619 $ 13253,320 $ 1,270,426 $ 1,300,219 255 1 1 ' NM01�I�S { L9Z Lj l suoijuxado osnoquoAk:Eo:!11 a�uUuT3 jo lopail(I F43 XindoCl IE I pounoo Xl!o Ql md Sl�IOIs�iHd0 �Sr10H 2iv� ZNVHD NOIZVZINVDWO ilk a SOdO?Id NL AOIAVEI JO AZID �_ ■ CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04-- 2003-04 2004-05 Revenues Departmental Billings-MSC $ 116,340 $ 131,174 $ 131,174 $ 140,278 Departmental Billings-Garage 63,845 63,845 63,845 63,845 Water Meter Sales 2,092 - 12,646 12,000 Miscellaneous 307 - 253 - ' Total Revenues 182,584 195,019 207,918 216,123 Expenditures ' Personnel Services 165,906 178,639 177,342 187,637 Supplies 6,311 7,225 12,103 17,225 Maintenance 6,347 5,500 5,250 5,500 Services 2,739 3,655 3,551 3,711 Sundry 6,623 - 4,112 2,050 Total Operating 187,926 195,019 202,358 216,123 Total Expenditures 187,926 195,019 202,358 216,123 ' Excess(Deficit)Revenues ' Over Expenditures (5.342) - 5,560 - Working Capital-Beginning 7,885 2.543 2,543 8,103 ' Working Capital Ending $ 2,543 $ 2,543 $ 8,103 $ 8,103 Adopted Budget 2004-05 Operations 13% y Personnel Services 87% 258 F i i f 1 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 2002-03 2003-0.4 2003-04 2004-05 Operating Revenues Departmental Billings $ 182,584 $ 195,019 $ 207,918 $ 216,123 Total Revenues 1823584 195,019 207,918 2165123 Operating Expenses Warehouse Operations 187,926 195,019 202,358 216,123 Depreciation 8330 8.130 8,13 0 8,13 U Total Expenditures 1965056 203,149 2101488 224,253 Net Income(Loss) $ (13)472) $ (8,130) $ (2,570) $ (8,130) Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ (13,472) $ (85130) $ (2,570) $ (8,130) Capital Outlay - - - - Depreciation 8,13 0 8,13 0 8,13 0 83130 Revenues Over(Under)Expenditures $ (57342) $ - $ 53560 $ - 7 7 i 1 L I ; I_j 259 CITY OF BAYTOWN PROGRAM SUMMARY [7-012 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide Centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through volume purchasing and consolidation. Major Objectives • Automation of physical inventory process. Fri Major Goals • Increase use of warehouse by city departments. • Expansion of base inventory to facilitate city wide usage,while reducing items with low turnover. • Develop inventory-tracking system. Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Requisitions Processed 3,820 6,400 43500 5,400 2. Purchase Orders processed 1,121 15000 1,800 1,800 3. Items inventoried 23370 21600 21580 2,600 Performance Measures 1. No. of requisitions processed within required 100% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within 0% 1% 1% 1% required time frame. 260 CITY OF BAYTOWN SERVICE LEVEL BUDGET 17012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Descri tion 2002-03 2003-04 2003-04 2004-05 7100 Personnel Services 71002 Regular Wages $ 1145247 $ 117,382 $ 116,567 $ 1215812 71009 Overtime 15458 1,575 1,222 11575 -. 71021 Health&Dental 21,542 255889 275001 28,913 71022 TMRS 16,121 16,775 165374 18,161 71023 FICA 8,347 82979 82359 82706 71028 Workers Compensation 4 191 8 039 7 819 8 470 i_.__; P > Total Personnel Services 1652906 178,639 177,342 187,637 7200 Supplies 72001 Office 584 900 628 900 72007 Wearing Apparel 12382 15500 15500 13500 72015 Meter Purchase for Resale 1,728 - 71000 103000 72016 Motor Vehicle 2,396 3,000 2,200 3,000 72021 Minor Tools 187 1,750 700 15750 72032 Medical 34 75 75 75 7 Total Supplies 6,311 7,225 12,103 17,225 (_ 7300 Maintenance 73011 Buildings 15152 3)500 1,050 3,500 73043 Motor Vehicles 5,195 2,000 4,200 2,000 Total Maintenance 6,347 55500 5,250 5,500 7400 Services 74001 Communication 451 530 530 530 ! 74041 Travel&Reimbursables 687 808 800 808 74042 Education&Training 480 1,085 1,050 15085 74210 General Liability Insurance 88 130 105 115 ► 74220 Errors&Omissions 130 188 144 159 -' 74272 Real&Personal Property 903 914 922 1,014 Total Services 2,739 31655 35551 3,711 77500 Sundry Charges 75071 Accrued Leave 970 - 3 900 2 050 75087 Miscellaneous - - 212 - 75088 Bad Debt-Cutoff Accounts 53653 - - - 7 Total Sundry&Other 6,623 - 4,112 25050 Total Operating 1875926 195,019 2025358 216,123 t r TOTAL DEPARTMENT $ 187,926 $ 195,019 $ 202,358 $ 216,123 7 7 7 7 L.! 261 1 Z9Z 1 i 1 i low sWOIA&Vff ,AO � o id s �r f 7 Published in The Baytown Sun ORDINANCE NO. 9865 Tuesday,September 14,2004 Thursday,September 16,2004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2004)AND ENDING SEPTEMBER 30, 20053,IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. 7 WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing Lj fiscal ,ear beginning October 1, 2004, and ending September 30, 2005, and which said estimate has been y g g compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and L 7 WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and -} adopted;NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2004, and ending I_j September 30, 2005, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year 7-, beginning October 1,2004, and ending September 30,2005. ft Section 2: That the sum of FORTY-FIVE MILLION TWO HUNDRED FIFTY-NINE 1 THOUSAND EIGHT HUNDRED FORTY-TWO AND NO/100 DOLLARS ($45,259,842.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of TEN MILLION SIX HUNDRED EIGHT-SEVEN THOUSAND THREE HUNDRED SEVEN AND NO/100 DOLLARS ($10,687,307.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Debt Service Bonds. Section 4: That the sum of FIVE HUNDRED EIGHTY-THREE THOUSAND SIX HUNDRED FORTY-EIGHT AND NO/100 DOLLARS ($583,648.00) is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of TWENTY-TWO MILLION FOUR HUNDRED SIXTY-ONE THOUSAND TWO HUNDRED FORTY-FIVE AND NO/100 DOLLARS ($22,461,245.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. 263 J Section 6: That the sum of THREE MILLION FIFTY-FOUR THOUSAND FOUR HUNDRED FORTY-THREE AND NO/100 DOLLARS ($3,054,443.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 7: That the sum of THREE HUNDRED FIFTY-EIGHT THOUSAND TWO HUNDRED EIGHTY-ONE AND NO/100 DOLLARS ($358,281.00) is hereby appropriated out of the Storm Water Utility Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 8: That the sum of ONE MILLION FIVE HUNDRED SIXTEEN THOUSAND THREE HUNDRED FORTY-TWO AND NO/100 DOLLARS ($1,516,342.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Equipment Services and Central Warehouse Activities. Section 9: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 10: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2004, to be appropriated out of the Fund Balance. Section 11: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 9ffi day of Septem 11�PAC TO �c ti 0 ,► CALVIN MUNDINGER,Mayor ATTEST: �- Gitoo- WVJW. SMITH, City Cier AP P OVED AS TO FORM: NACIO RAMIREZ, S ., ity Attorney yi 264 ORDINANCE NO. 9866 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2005, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: -y' Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2005, an ad valorem tax of $ .45700 for each ONE HUNDRED AND NO/100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2004, made taxable by law,which said taxes, when collected, shall be apportioned among funds and departments of City Government of the Cityof Baytown for the purpose of General Fund Maintenance and Operation. yt p � Section 2: The ad valorem tax rate of $ .45700, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED AND NO/100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2004, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2005, an ad valorem tax of $ .28003 for each ONE HUNDRED AND NO/100 DOLLARS ($100.00) of assessed value of property located within the citylimits of the City of Baytown on January 1, 2004, made taxable by law, which said taxes, �3 when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of $ .28003, as set forth in Section 3, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED AND NO/100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2004, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. �? Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection y . s collection of taxes owed for prior ears to include penalty and interest of such taxes, as well a p years, p ty thereof, shall be deposited in the official depository of the City of Baytown to be distributed 265 i between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative -vote of the City Council of the City of Baytown this the 9th day of September, 2004. CALVIN MUNDINGER, Mayor �Ta ATTEST. �► �'Y :r 0 G RYjW. SMITH, City c APPROVED AS TG FORM: eldNACIO RAMIREZ, SR, ity Attorney 7 266 i ORDINANCE NO. 9868 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AFFECTING PARTICIPATION OF CITY EMPLOYEES IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM GRANTING THE ADDITIONAL RIGHTS AUTHORIZED BY SECTION 854.202(G) OF TITLE 8, TEXAS GOVERNMENT CODE, AS AMENDED; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. a BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: w4_� Section 1: That pursuant to the provisions of Section 854.202(g) of Subtitle G of Title 8, Texas Government Code, as amended, which subtitle shall herein be referred to as the "TMRS Act," the City of Baytown, Texas, adopts the following provisions affecting participation of its employees in the Texas Municipal Retirement System(herein referred to as the"System"): (a) Any employee of the City of Baytown who is a member of the System is eligible to retire and receive a service retirement annuity if the member has at least 20 years of credited service in the System performed for one or more municipalities that have adopted a like provision under Section 854.202(g)of the TMRS Act. (b) Prior to adopting this ordinance,the governing body of the City has: - (1) prepared an actuarial analysis of member retirement annuities at 20 years of service; and -J' (2) held a public hearing pursuant to the notice provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code. (c) The rights hereinabove authorized shall be in addition to the plan provisions heretofore adopted and in force at the effective date of this ordinance pursuant to the TMRS Act. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 9 day of September,2004. p►Y Tp � � CALVIN MUNDINGER,Mayor ATTEST: y a �oA AVE co GARY . . SMITH, City Cl APPROVED AS TO FORM: G ACIO RAMIREZ, SR., ty ftorney 267 ORDINANCE NO. 9869 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98-59 "RATES," SUBSECTION(A)(1) "RATE TABLE" SUBSECTION (F) "SERVICE FOR PROPERTY OUTSIDE THE CITY," AND SUBSECTION (G) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE WATER RATES; AMENDING CHAPTER 98 "UTILITIES," ARTICLE IV "SEWER SERVICE," SECTION 98-91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE" AND SUBSECTION (F) "VOLUME USERS"; AND SECTION 98-92 "CHARGE FOR USERS WITHOUT WATER OR OUTSIDE CITY," SUBSECTION (B) "USERS OUTSIDE CITY LIMITS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE SEWER RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE 1T ORDAINED BY THE CITY COIJN C1L OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98-59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE Sec. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Amount or Rate Used per Month: to be Charged: a. First 2,000 minimum monthly rate..................................$8.83 b. All over 2,000,per 1,000 gallons....................................$3.35 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98-59 "Rates," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 268 Chapter 98. UTILITIES ARTICLE III. WATER SERVICE 79 Sec. 98-59. Rates. (f) Service for property outside the city. (2) Monthly service charges. A person outside the city limits and authorized by the director of utilities to receive water service from the city shall pay a monthly water service charge equal to: (a) the sum of: (i) two times the city's minimum monthly rate for users within the corporate limits and (ii) 1 1/2 times the rate for any additional usage charged to a user situated within the corporate limits; or (b) any other amount as may be otherwise established and approved in writing by the city council pursuant to a water supply agreement. Section 3: That Chapter 98 "Utilities," Article III "Water Service," Section 98-59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas is .�1 > hereby amended to read as follows: Sec. 98-59. Rates. (g) Volume users. A user of water within the corporate limits who: (i) qualifies for tax abatement under the city's tax abatement policy or is located within an established industrial district; and (ii) uses a minimum of 400,000 gallons of water per day shall be g p Y charged $2.19 per 1,000 gallons of water. The minimum usage shall be determined by `_ dividing the total consumption during the billing period by the number of days in the billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98-61. w_j Section 4: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98-91 "Sewer service charge," Subsection (a) "Rate schedule" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: i ti f L_ =,, 269 Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: r (1) First 2,000, minimum monthly rate.........................................$8.83 (2) All over 2,000, per 1,000 gallons............................................$3.18 Section 5: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98-91 "Sewer service charge," Subsection M "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV, SEWER SERVICE Sec. 98-91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased from the city, the sewer service charge shall be $1.95 per 1,000 gallons of water used per month or $1.95 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or ' (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $2.05 per 1,000 gallons of water used per month, or $2.05 ' per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 6: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98-92 ;r "Charge for users without water or outside city," Subsection (b) "Users outside city limits" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 270 Chapter 98, UTILITIES ARTICLE IV, SEWER SERVICE Sec. 98-92. Charge for users without water or outside city, �1 (b) Users outside city limits. (1) A person outside the city limits and authorized b the director of utilities. Y t es to receive sewer service from the city shall pay a monthly sewer service charge equal to: a. the sum of: (i) two times the ci 's minimum monthly ' tY y rate for users within the corporate limits and (ii) 1 1/2 times the rate for an additional usage � Y g charged to a user situated within the corporate limits; or b. any other amount as may be otherwise established and approved in ., pp writing by the city council pursuant to a wastewater disposal agreement. (2) A erperson outside the city limits and not connected to the cit y waterworks � system shall be billed monthly b the utility division• y . y ty billing division for sanitary sewer services at a rate determined by the utility billing supervisor that produces a charge of twice the city's minimum charge and 1 1/2 time 3 g s the � rate for additional charges, such charges to be based upon the regular p � sewer service charge of similar type premises or users receiving service from the city within the city limits. 77 Section 7: All ordinances or arts of ordinances in • p consistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall p be only to the extent of in consistency nconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinances. Section 8: If any provisions, section, exception, subsectionparagraph, � r � sentence clause or , phrase of this ordinance or the application of same to an person o---f y p r set of circumstances, shall for any reason be held unconstitutional, void or invalid such invalidity validity shall not affect the validity of the remaining provisions of this ordinance or their application anon to other persons or sets of circumstances and to this end all provisions of this ordinance are declare d to be severable. Section 9: This ordinance shall take effect October --� er 1, 2004. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be u p bushed in the official newspaper of the City of Baytown at least twice within ten (10) da s after 'ordinance. y passage of this 271 ZLZ Lad u imli xouiouv-11�00 us zauiwvu OIDVN :MOd O,L SV GgAOxddV c a SID `H,LILIIS 'Ak 'UVD � O :ISa.L.Lv O.LX411 i 'tOOZ `joquuajdoS jo X-ep 416 auk SIT `umOIXES JO XJD oqj jo punoD XIID auj Jo 310A QAIIU UgJU auj Xq QE[S SVd puie CIVgU Qaoflcio L Nl 7 CITY OF BAYTOWN 7 SUMMARY OF FULL-TIME POSITIONS BY DEPARTMENT L.J Number of Positions Department 2002-03 2003-04 2004-05 -11 General Fund General Administration J 3 3 a 4 1 Information Technology Services(ITS) 8 7 b 9 2 Fiscal Operations 17.50 16.56 c 17.56 3 Legal Services 5 5 5 Planning &Development Services 17 15 d 15 City Clerk 16 18 a 18 7 Human Resources 7 7 7 Police 172 171 f 171 } Fire 90.5 90.5 g 90.5 4 Public Safety Communications 21 21 21 Streets&Drainage 27 26.5 h 26.5 Public Works Administration 4.8 4.8 4.0 5 Traffic Control 6 6 i 6 Engineering 10 9 j 9 6 Public Health 8 8 8 Emergency Medical Services(EMS) 21 21 22 7 Lj Parks&Recreation 33 32 k 32 Library 23 23 1 23 Total General Fund 489.99 484.55 488.75 LJ Water&Sewer Fund Utility Billing&Collections 14 15 m 17 8 Water Operations 28.6 28.6 n 28.4 9 zi Wastewater Operations 42.6 41.6 o 41.6 Utility Construction 14 14 14 Total Water&Sewer Fund 99.2 99.2 101.0 Sanitation Fund 12 11.5 p 11.5 Central Services Fund Garage Fund 8 8 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 613.19 607.25 613.25 Miscellaneous Funds Emergency Management Fund 1.5 1.5 1.5 Bond Funds 0.5 0.5 0.5 Community Development Block Grant(CDBG)Fund 13.06 13.00 q 12.00 1 o Harris County Organized Crime &Narcotics Task Force(HCOCNTF)Fund 17 18 r 18 High Intensity Drug Trafficking Area(HIDTA) 0.25 0.25 0.25 Miscellaneous Police Fund 4 3 s 3 Municipal Court Special Revenue Fund 1 1 1 Wetlands Education and Recreation Center Fund 1 1 1 Capital Improvement Program Fund 1 1 2 11 Storm Water Utility Fund 1 1 2 CIPF-Water and Sewer Fund - 2 t - 13 7Odd Trust&Agency Fund - - 1 14 Total Miscellaneous Funds 40.31 42.25 42.25 7 Total All Funds 653.50 649.50 655.50 273 -9 I CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 __Jj GENERAL FUND J General Administration 1010 City Manager 101 1 1 1 Deputy City Manager 96 - - 1 1 Assistant City Manager 91 1 1 a 1 1 Executive Assistant 46 - - 1 1 Administrative Assistant 43 1 1 - 1 Total 3 3 4 Information Technology Services(ITS) 1070 ITS Director 82 1 1 1 Database Administrator 70 - - 1 2 Systems Administrator 66 3 2 b 2 Senior Systems Analyst 63 1 1 - 2 Local Area Network(LAN)Coordinator 59 1 1 1 VoIP Technician 55 - - 1 2 PC Specialist 53 - - 1 2 Personal Computer Technician 50 1 1 1 Help Desk Technician 43 1 1 1 Total 8 7 9 Fiscal Operations 1030 ,J Director of Finance 82 1 1 1 Assistant Director of Finance 75 - - 1 3 Controller 70 1 1 1 Treasurer 70 1 1 1 Purchasing Manager 70 1 1 1 Budget Officer 61 1 1 1 Accountant II 60 2 2 2 Accountant I(56%) 50 0.50 0.56 0.56 Buyer 47 1 1 1 Collections Manager 47 - - 1 3 Deputy Tax Assessor/Collector 47 1 1 - 3 Administrative Support III 43 1 1 1 Accounting Technician II 43 2 2 2 Purchasing Technician 37 2 2 2 Administrative Support II 37 3 2 c 2 Total 17.50 16.56 17.56 Legal Services 1060 City Attorney 89 1 1 1 First Assistant City Attorney 75 1 1 1 Assistant City Attorney/Municipal Court Prosecutor 70 1 1 1 Administrative Support III 43 1 1 1 Administrative Support II 37 1 1 1 Total 5 5 5 t * Effective October 1,2004 274 J1 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 Planning and Development Services 1080(Includes Building Services) Director of Planning and Development Services 79 1 1 1 h .. Chief Building Official 67 1 1 1 -� Planning Manager 65 1 1 1 Deputy Building Official 61 1 1 1 Grant Coordinator 58 1 - d - -� Plans Examiner 50 - 1 d 1 Planner-Comprehensive 55 2 2 2 Combination Inspector I/II 45/49 5 4 d 4 Administrative Support III 43 2 1 d 1 Code Enforcement Officer-Signs 41 1 1 1 Administrative Support II 37 2 2 2 Total 17 15 15 City Clerk 1170 City Clerk 79 1 1 1 Court Administrator 61 1 1 1 City Marshal 54 - 2 e 2 Assistant City Clerk 48 1 1 1 - Administrative Support III 43 3 3 3 Administrative Support II 37 10 10 10 Total 16 18 18 -' Human Resources 1140 Director of Human Resources&Civil Service 79 1 1 1 Assistant Director of Human Resources 70 1 1 1 Training&Employee Development Manager 66 1 1 1 Risk Manager 65 1 1 1 Human Resources Coordinator 51 1 1 1 Administrative Support III 43 1 1 1 Administrative Support II 37 1 1 1 Total 7 7 7 --, Police 2000 Patrol Officer CS 94 94 94 Police Captain CS 4 4 4 -' Police Lieutenant CS 5 5 5 Police Sergeant CS 14 14 14 Chief of Police 85 1 1 1 Legal Advisor 70 1 1 1 Jail Administrator 54 1 1 1 Mechanic Supervisor 49 1 1 1 Records Supervisor 46 1 1 1 Jail Supervisor 43 4 4 4 Support Services Coordinator 46 1 1 1 Animal Control Supervisor 46 1 1 1 * Effective October 1,2004 275 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 Police 2000(cont.) Mechanic 43 2 2 2 Administrative Support III 43 2 2 2 Administrative Support II 37 6 6 6 Animal Control Officer 35 3 3 3 Jailer 35 14 14 14 Property Room Custodian 35 1 1 1 Property Room Disposal Technician 35 1 1 1 Administrative Support I 31 6 5 f 5 Community Service Officer 30 6 6 6 Adoption Specialist 24 1 1 1 Kennel Worker 24 2 2 2 Total 172 171 171 Fire 2020 Assistant Fire Chief(50%) CS 1.5 1.5 1.5 4 Battalion Chief CS 5 5 5 Fire Equipment Operator CS 15 15 15 Firefighter CS 45 45 45 Lieutenant CS 18 18 18 Fire Chief 85 1 1 1 Fire Tech Supervisor 54 - 1 g 1 Administrative Support III 43 1 1 1 Fire Equipment Technician 40 3 2 g 2 Administrative Support II 37 1 1 1 Total 90.5 90.5 90.5 Public Safety Communications 2030 Telecommunications Coordinator 66 1 1 1 Senior Electronic Technician 48 1 1 1 - Telecommunications Supervisor 46 4 4 4 Telecommunicator 42 15 15 15 Total 21 21 21 Streets&Drainage 3010 Fp Superintendent of Streets/Drainage/Solid Waste(50%) 66 - 0.5 h 0.5 Superintendent of Streets/Drainage 1 - h - Drainage Foreman 47 1 1 1 Street Maintenance Foreman 47 1 1 1 Heavy Equipment Operator II 40 5 5 5 Concrete Finisher 38 1 1 1 Grade Chief 38 3 3 3 Heavy Equipment Operator I 34 4 4 4 Equipment Operator 28 10 10 10 Concrete Worker 26 1 1 1 Total 27 27 27 * Effective October 1,2004 276 r CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 7j, Public Works Administration 3000 Assistant City Manager(80%) 91 0.8 0.8 - 5 Assistant Director of Public Works 75 1 1 1 Administrative III 43 1 1 1 Administrative II 42 2 2 2 7 Total 4.8 4.8 4.0 Li Traffic Control 3020 Traffic Operations Coordinator 66 1 1 1 Traffic Signal Technician 43 2 2 2 Senior Traffic Control Worker 38 2 1 i 1 Traffic Control Worker 24 1 2 i 2 7 Total 6 6 6 L, Engineering 3030 Director of Engineering 82 1 1 1 },,.:, Assistant Director Engineering/Project Manager 70 1 - j 1 6 �-' Design Manager 64 1 1 - 6 Senior Project Coordinator 61 1 1 1 Project Coordinator 51 1 1 1 Construction 50%Inspector 49 1 1 j 1 6 p ( ) Survey Party Chief 49 1 1 1 CAD/GIS Technician 46 - - 1 6 CAD Operator 42 1 1 - 6 Administrative Support III 43 - 1 j 1 Administrative Support II 37 1 - j - �---' 1 Survey Instrument Tech 36 1 1 Total 10 9 9 Public Health 4000 Director of Health&Emergency Services 79 1 1 1 Environmental Health Coordinator 61 1 1 1 Neighborhood Protection Coordinator(43.78%) 61 0.4378 0.4378 0.4378 Environmental Health Specialist I/II 50/54 2 2 2 Administrative Support III 43 1 1 1 Neighborhood Protection Officer(43.78%) 41 1.75 1.75 1.75 Administrative Support I 31 1 1 1 Total 8.19 8.19 8.19 Emergency Medical Services(EMS)2040 .. i Emergency Medical Service Coordinator 66 1 1 1 Emergency Medical Service Supervisor 55 3 3 3 Senior Paramedic 51 3 3 3 Paramedic 47 13 13 13 Administrative Support III 43 1 1 1 Administrative Support II 37 - - 1 7 Total 21 21 22 7 * Effective October 1,2004 277 7-,j CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 Parks&Recreation 5000 Director of Parks&Recreation 79 1 1 1 Superintendent of Parks 66 1 1 1 Superintendent of Recreation 66 1 1 1 Recreation Supervisor 54 1 1 1 Park Foreman 47 3 3 3 Building Maintenance Supervisor 46 1 1 1 Recreation Specialist 38 2 2 2 Administrative Support III 43 1 1 1 Parks Crewleader 36 6 5 k 5 - Heavy Equipment Operator I 34 4 4 4 Equipment Operator 28 4 4 4 Parks Caretaker 24 8 8 8 Total 33 32 32 Library 6000 City Librarian 79 1 1 1 Assistant City Librarian 70 2 1 1 1 Coordinating Librarian 63 3 5 1 5 Librarian I/II 52/58 1 1 1 Reference Librarian 52 1 - 1 - Administrative Support III 43 1 1 1 Senior Library Technician 36 4 4 4 Library Technician 32 8 8 8 Custodian 26 1 1 1 Library Page 24 1 1 1 Total 23 23 23 Total General Fund 489.99 484.55 488.75 WATER&SEWER FUND Utility Billing&Collections 1030 Utility Billing Manager 61 1 1 1 Financial Analyst 55 1 1 1 Billing Specialist 43 1 1 1 Administrative Support II pp 37 1 4 m 4 Meter Reader Crew Chief 36 1 1 1 Administrative Support I 31 4 2 m 2 Senior Meter Reader 31 1 1 1 Meter Service Worker 30 - - 2 8 Meter Reader 28 4 4 4 Total 14 15 17 Water Operations 3040 Assistant City Manager(20%) 89 0.2 0.2 - 9 Director of Public Works/Utilities(20%) 82 0.2 0.2 0.2 Director of Public Works/Utilities(20%) 82 0.2 0.2 0.2 Superintendent Water TreatmentBAWA 66 1 1 1 Laboratory Supervisor 53 1 1 1 4 Water Distribution Foreman 47 1 1 1 * Effective October 1,2004 278 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 --j rations 3040 cont. Water Operations (cont.) Maintenance Technician Instrumental/Electronics 53 1 1 1 Maintenance Technician/Mechanic 47 1 1 1 Water Plant Operator 45 7 7 7 Administrative Support III 43 1 1 1 Laboratory Technician 41 1 1 1 ✓L � Meter Service Crew Chief 36 1 1 - 9 Heavy Equipment Operator I 34 3 4 n 4 i Pump Service Worker II 34 1 1 1 Utility Maintenance Worker 30 5 7 n 8 9 Meter Service Worker 30 3 - n - Laborer 24 1 1 1 Total 28.6 28.6 28.4 Wastewater Operations 3050 Director of Public Works/Utilities(20%) 82 0.2 0.2 0.2 Director of Public Works/Utilities(40%) 82 0.4 0.4 0.4 Assistant Director of Utilities 75 1 1 1 Superintendent of Wastewater Treatment 66 1 1 1 i Pollution Coordinator 58 1 1 1 Wastewater Coordinator 58 1 1 1 i Wastewater Collection Foreman 47 1 1 1 Chief Laboratory Technician 44 1 1 1 Lift Station Crew Chief 44 1 1 1 Wastewater Disposal Crew Chief 44 3 3 3 ' Laboratory Technician 41 1 - o - Wastewater Operator II 41 19 19 19 s Pollution Control Technician 36 1 1 1 L ' Heavy Equipment Operator I 34 3 3 3 Utility Maintenance Worker 30 8 8 8 Total 42.6 41.6 41.6 Utility Construction 3060 Superintendent of Utility Transmission 66 1 1 1 Utility Construction Foreman 47 1 1 1 ` Utility Construction Crew Chief 44 1 1 1 Heavy Equipment Operator II 40 1 1 1 t Heavy Equipment Operator I 35 2 2 2 i n Utility Construct Worker 31 8 8 8 o Total 14 14 14 r Total Water&Sewer Fund 99.2 99.2 101.0 _J L- t * Effective October 1,2004 279 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 SANITATION FUND Superintendent of Streets/Drainage/Solid Waste(50%) 66 - 0.5 p 0.5 Superintendent of Solid Waste 63 1 - p - Solid Waste Foreman 47 1 1 1 Heavy Equipment Operator II 40 2 2 2 Heavy Equipment Operator I 34 3 3 3 Equipment Operator 27 3 3 3 Laborer 24 2 2 2 Total Sanitation Fund 12 11.5 11.5 GARAGE FUND Superintendent of Equipment Services 66 1 1 1 Chief Mechanic 54 1 1 1 Mechanic 43 5 5 5 Maintenance Helper 33 1 1 1 Total Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 44 1 1 1 Warehouse Assistant 38 1 1 1 Warehouse Helper 28 2 2 2 Total Warehouse Operations Fund 4 4 4 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT FUND Assistant Fire Chief/Fire Marshall/Emg. Mgmt Coord.(50%) CS 0.5 0.5 0.5 Assistant Emergency Management Coordinator 48 1 1 1 Total Emergency Management Fund 1.5 1.5 1.5 BOND FUNDS Construction Inspector(50%) 49 0.5 0.5 0.5 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)FUND Planning Manager-Community Development 65 1 1 1 Downtown Redevelopment Coordinator 58 1 1 - 10 Planner-Housing 55 1 1 1 Accountant I(19%) 50 0.25 0.19 0.19 Literacy Program Coordinator 63 1 1 1 Neighborhood Protection Coordinator(5 6.22%) 61 0.5622 0.5622 0.5622 Property Maintenance&Rehab Specialist 49 - 1 q 1 Demo/Rental Inspector 45 1 1 1 Neighborhood Protection Officer(56.22%) 41 2.25 2.25 2.25 * Effective October 1,2004 280 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS i_J Department Number of Positions Classification Grade* 2002-03 2003-04 2004-05 � J COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)FUND(cant.) Concrete Finisher 38 1 1 1 Housing Rehab Specialist 41 1 - q - Administrative Support III 43 1 1 1 Equipment Operator 28 1 1 1 Concrete Worker 26 1 1 1 L Total CDBG 13.06 13.00 12.00 HARRIS COUNTY ORGANIZED CRIME&NARCOTICS TASK FORCE(HCOCNTF)FUND Patrol Officer CS 4 4 4 Police Captain CS 1 1 1 Police Lieutenant CS 1 1 1 t_ Chief Mechanic 54 1 1 1 Investigative Analyst 51 2 2 2 PC Specialist 53 - 1 r 1 Accountant I 50 1 1 1 PC Technician 50 1 - r - Intelligence Analyst 42 1 1 1 1Lt Organized Crime Telecommunicator 42 2 1 r 1 Mechanic 43 1 1 1 Administrative Support III 43 1 2 r 2 Task Force Technician 40 - 1 r 1 Administrative Support II 37 1 1 1 Total Harris County Organized Crime Task Force Fund 17 18 18 HIGH INTENSITY DRUG TRAFFICKING AREA(HIDTA) Accountant I(25%) 50 0.25 0.25 0.25 MISCELLANEOUS POLICE FUND Patrol Officers CS 2 2 2 j Domestic Violence Coordinator 47 1 1 1 Domestic Violence Caseworker 38 1 - s - 4 3 3 MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff CS 1 1 1 t � WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 63 1 1 1 Lj CAPITAL IMPROVEMENT PROGRAM FUND 7, Construction Inspector 49 Civil Design Engineer/EIT 70 Civil CAD Designer 427 1 1 2 * Effective October 1,2004 281 V8 V t00Z'I logojop 3Aia3ajjg wj 9t iosiAjodnS ooiivaS fqiunuiuioo Qurla Aau:lov 7y lsrlui QQo - Z - t Zt JOUSIsaQ Q'VD ITAio OL zaau12Ug a1saQ jiAID QWIA U3AAHS(INN UaIVAk-AJIJ Z t t Z t t - - J79 jsijmaadS.zajrAk uuojS LaiI t t 89 'Oluuip.iooD INUM uuOIS (IN I3 AJLIZIsll WELVAk WHOIS -r irk EO-fi0OZ 170-£OOZ £0-ZOOZ *ap�.iO uoijvauisstvIa suoiltso l jo jaquanNI ` SNOIZISOd AO :I'IIIQ:IHDS NMO,LAVS dO A,LIa fr'", ___-_ CITY OF BAYTOWN ENDNOTES FOR 2003-04 PERSONNEL CHANGES Ref# Department Description of Change Positions -i General Fund �-- a General Administration Assistant City Manager hired at 6 months if second quarter revenues exceed budget revenues by the funding required for the position. 1 b ITS System Administrator(GIS) (1) ___ c Fiscal Operations Administrative Support II(Transferred to Water and Sewer Utility Fund) (1) d Planning and Development Svs.Grant Coordinator (1) `-� Plans Examiner(Reorganization) 1 Combination Inspector I(Apartment/Manufactured Home Inspector) (1) Administrative Support III(Reorganization) (1) L_- e City Clerk City Marshal 2 7 f Police Administrative Support I (1) g Fire Fire Tech Supervisor 1 Fire Equipment Tech(Upgrade to Fire Tech Supervisor) (1) h Streets and Drainage Superintendent of Streets/Drainage/Solid Waste(Reorganization) 0.5 Superintendent of Streets/Drainage(Reorganization) (1) i Traffic Control Senior Traffic Control Worker Reor anization ( g ) (1) Traffic Control Worker(Reorganization) 1 j Engineering Assistant Director Engineering/Project Manager(Asst.City Engineer) (1) v. Administrative Support III 1 Administrative Support II(Upgrade to Administrative Support III) (1) Two Construction Inspectors are paid 50%out of General Fund and Bonds k Parks and Recreation Parks Crewleader (1) 1 Library Assistant City Librarian(Reorganization) (1) Coordinating Librarian(Reorganization) 2 Reference Librarian(Reorganization) (1) Water and Sewer Fund m Utility Billing&Collections Administrative Support II(Transferred from General Fund) 1 Administrative Support II 2 Administrative Support I(Upgrade to Administrative Support II) (2) n Water Operations Heavy Equipment Operator I(Reorganization) 1 Utility Maintenance Worker(Reorganization) 2 Meter Service Worker(Reorganization) (1) f i o Wastewater Operations Laboratory Technician (1) Sanitation Fund p Solid Waste Superintendent of Streets/Drainage/Solid Waste(Reorganization) 0.5 Superintendent of Solid Waste(Reorganization) (1) T Community Development Block Grant(CDBG)Fund q CDBG Property Maintenance&Rehab Specialist (Reorganization) 1 Housing Rehab Specialist(Reorganization) (1) 283 CITY OF BAYTOWN ENDNOTES FOR 2003-04 PERSONNEL CHANGES Ref# Department Description of Change Positions Harris County Oraanfted Crime&Narcotics Task Force(HCOCNTF)Fund r HCOCNTF P.C.Specialist 1 P.C.Technician(Upgrade to PC Specialist) (1) Organized Crime Telecommunicator(Reorganization) (1) Administrative Support III(Reorganization) 1 Task Force Techinican I Miscellaneous Police Fund s Miscellaneous Police Violence Domestic Caseworker (1) CIPF-Water and Sewer Fund t CIPF-Water and Sewer Fund Civil Engineer 1 CAD Draftsman 1 RM 284 CITY OF BAYTOWN ENDNOTES FOR 2004-05 PERSONNEL CHANGES JRef# Department Description of Change Positions General Fund 1 General Admin. Deputy City Manager(Reorganization) 1 Assistant City Manager(Reorganization) 1 Executive Assistant 1 Administrative Assistant(Upgrade-Executive Assistant) (1} 2 ITS Database Administrator 1 Senior Systems Analyst(Upgrade to Database Administrator) (1) i VoIP Technician 1 PC Specialist 1 3 Fiscal Operations Assistant Finance Director(10 months) 1 Collections Manager 1 Deputy Tax Assessor/Collector(Title Changed to Collections Manager) (1) 4 Fire One Assistant Fire Chief is 50%funded by Emergency Management Fund. 5 Public Works Adm.Assistant City Manager(Reorganization) (0.8) 6 Engineering Assistant Director Engineering/Project Manager 1 Design Manager(Upgrade to Assistant Director Engineering) (1) CAD/GIS Technician 1 CAD Operator (Upgrade to CAD/GIS Technician) (1) Two Construction Inspectors are paid 50%out of General Fund and Bonds 7 EMS Administrative Support II 1 Water&Sewer Fund 8 Utility Billing Meter Service Worker(Two positions from the three-man Meter Service crew 2 transferred from Water Distribution. The elimination of the third position is contingent upon implementation of the Automated Meter Reading(AMR)project. If this project is delayed, the third position will need to be added to Utility Billing along with the other two positions. Funding for this third position will come from contingency funds.) 9 Water Operations Assistant City Manager(Reorganization) (0.2) Meter Service Crew Chief(Transferred to Utility Billing) (1) Utility Maintenance Worker(See Footnote 8. A fourth three-man crew is created in the 3 Water Distribution division with three new Utility Maintenance Workers to make up the j additional crew.) Utility Maintenance Worker(Transferred to Utility Billing&titled Meter Service Work( (2) Community Development Block Grant(CDBG)Fund 10 CDBG Downtown Redevelopment Coordinator (1) Capital Improvement Program Fund(CIPF) 11 CIPF Construction Inspector (1) Li Civil Design Engineer(Moved from CIPF-Water and Sewer Fund) 1 Civil CAD Designer(Moved from CIPF-Water and Sewer Fund) 1 Storm Water Utility Fund 12 Storm Water Utility Storm Water Specialist 1 CIPF- Water and Sewer Fund 13 CIPF-W&S Fund Civil Design Engineer(Moved to Capital Improvement Program Fund) (1) Civil CAD Designer(Moved to Capital Improvement Program Fund) (1) Odd Trust&Aaency Fund 14 Community Service Supervisor 1 285 i CITY OF BAYTOWN Grade Structure 2004-05 Effective October 1, 2004 - September 30, 2005 GRADE MIN MID MAX GRADE MIN MID MAX 102 $ 91564 $ 11,955 $ 14,346 57 $ 3,148 $ 33935 $ 45722 101 %331 115664 135996 56 3,071 35839 43607 100 %103 115379 13,655 55 2,997 3,746 4,495 99 801 115102 13,322 54 2,923 3,654 4,385 98 8,665 105831 125997 53 25852 3,565 4,278 97 8,453 10,567 1200 52 2,783 33478 4,174 96 85247 10,309 125371 51 2,715 35393 4,072 95 8,046 105058 121069 50 23649 3,311 3,973 94 71850 %812 11,775 49 2,584 3,230 3,876 93 7,658 %573 11,487 48 25521 3,151 3,781 92 75472 %339 11,207 47 2,459 3,074 3,689 91 7,289 93112 10,934 46 25399 25999 3,599 90 7,112 85889 10,667 45 2,341 23926 3,511 89 65938 8,673 10,407 44 25284 2,855 3,426 88 65769 83461 10,153 43 2,228 2,785 3,342 87 65604 8,255 %906 42 2,310 2,717 3,125 86 6,443 85053 %664 41 25253 2,651 3,049 85 6,286 7,857 95428 40 2,198 2,586 2,974 84 63132 7,665 %198 39 2,145 2,523 25902 83 53983 7,478 85974 38 2,092 2,462 25831 82 51837 73296 8,755 37 2,041 2,402 23762 81 5,694 75118 8,542 36 1,992 2,343 2,695 80 5,556 6,944 81333 35 1,943 25286 25629 79 5,420 65775 85130 34 1,896 2,230 2,565 78 5,288 6,610 7,932 33 1,849 2,176 2,502 77 5,159 6,449 75738 32 1,804 25123 2,441 76 5,033 6,291 7,550 31 15760 2,071 21382 75 4,910 6,138 7,365 30 1,717 25020 2,323 74 43790 5,988 7,186 29 15675 15971 25267 73 45674 5,842 7,010 28 1,635 1,923 2,212 72 4,560 55700 6,839 27 1,595 1,876 2,158 71 45448 53561 6,673 26 15556 1,830 2,105 70 4,340 55425 6,510 25 1,518 1,786 23054 69 4,234 5,293 65351 24 1,481 1,742 2,004 68 45131 55164 6,196 23 15445 15700 15955 67 45030 5,038 6,045 22 1,410 15658 1,907 66 3,932 45915 5,898 21 15375 1,618 15860 65 3,836 43795 55754 20 15342 13578 15815 64 31742 4,678 5,613 19 1,309 15540 1,771 63 3,651 4,564 5,477 18 1,277 1,502 1,728 62 35562 4,452 5,343 17 1,246 1,466 13685 61 3,475 4,344 55213 16 15215 1,430 1,644 60 3,390 4,238 5,086 15 1,186 15395 1,604 59 33308 4,135 4,962 14 1,157 1,361 15565 58 3,227 4,034 45840 13 1,129 1,328 1,527 Grades 13 -42: minimum is calculated using 85%of midpoint. Maximum is calculated using 115%of midpoint. Grades 43- 102: minimum is calculated using 80%of midpoint. Maximum is calculated using 120%of midpoint. 286 r`°� 7 7 City of Baytown Certificate Pay FY05 J. Public Works Water Certificate A $120 Water Certificate B $90 Water Certificate C $60 j Wastewater Certificate A $120 Wastewater Certificate B $90 Wastewater Certificate C $60 �-' Police L Intermediate $60 Advanced $120 Master $180 Clothing Allowance Office assignments $600/yr Li Fire subject to change for 2005 pending contract negotiations 7 Intermediate $60 Advanced $120 Master $180 Clothing Allowance Chief&Asst. Chief $480/yr Investigators $480/yr 287 y! Fire Salary , Effective January 16, 2004 subject to change for 2005 pending contract negotiations After completion of probationary period,Fire Fighter will move to Tier 1.There after Fire Fighter will move to next tier on their anniversary of completion of probation. '04 annual Yr base - Fire Fighter 1 $ 34,706 2 35,760 3 36,827 4 37,881 5 38,935 6 393671 7 40,394 8 41,130 9 41,853 10 42,588 11 42,907 12 435238 13 435569]. Equipment Operator FY 04 Tier Yrs Annual 1 0-6 mos $ 44,616 2 6 mos+ 46,020 Lieutenant Tier Yrs Annual 1 0-4 $ 475220 2 4-8 513624 11 3 8+ 54,036 jl Battalion Chief Tier Yrs Annual 1 0-4 $ 5400 2 4-8 585692 3 8+ 61,572 Assistant Chief Tier Yrs Annual 1 0-4 $ 625208 2 4-8 66,180 3 8+ 74,14 8 Longevity shall be computed at$4 per month per year of service,up to a maximum of$100. Annual salary does not comprise of longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.03 8(b). 2.16%increase was applied to 2003 salaries Tiers reduced for Lieutenant,Battalion Chief,Assistant Chief J 288 Fire Salary Effective January 1, 2005 7 L-1 -: 7,r 105 annual base Cadet $ 321683 R9 Probationary 345410 Note:Cadet&Probationary received a 4%increase as all other employees not covered by the Collective Bargaining contract approved by Council. 7 7 7 P7.9 L 7 289 I FY 05 Police Pay Plan Effective January 1, 2005 . Years Base Longevity Total Cadet $ 2X9 $ - $ 2X9 Academy Trainee 29978 - 25978 Probationary 2,978 - 2X8 Police Officer 1 25978 163 3.7141 2 25978 300 39278 3 25978 437 3,415 4 2,978 573 35551 5 25978 709 3,687 6 2,978 818 3,796 7 2X8 928 39906 8 29978 19036 45014 r 9 2,978 1,091 49069 10 2,978 19118 45096 11 2,978 15145 4,123 ' 12 21978 15172 4J50 13 25978 19199 49177 Sergeant Tier Years Salary* 1 0-4 $ 49390 2 5-9 4,545 3 10-14 45704 4 15+ 4.1868 Lieutenant Tier Years Salary* 1 0-4 $ 4,919 2 5-9 5,067 3 10-14 5,218 4 15+ 5,375 Captain Tier Years Salary* 1 0-4 $ 5,532 2 5-9 53890 3 10-14 6M 0 4 15+ 6,447 PIP *Longevity shall be computed at$4 per month per year of service,up to a maximum of$100. Certification Level Pay Intermediate $ 60 Advanced 120 Masters 18011 Applied 4%to base and enhanced longevity.4%was not applied to statutory longevity. 290 16Z toe �.0 0 N lyii� b4 N CD '. w A� ' YMM lW 0 A;. rP Q R N 44 ON d 64 �D CDLA C 0 A CD 69 t-w 0w0 o t, CD, U3 M� o�L.j to w V� n ca 00 w Y O N G� O u CD C �5�] i M N O O al•�I,f{�I 69 O%o �o 0 w ol r� CITY OF BAYTOWN,TEXAS GOVERNMENT-WIDE REVENUES LAST TEN FISCAL YEARS Program Revenues General Revenues N Grants and Operating Capital Contributions Charges Grants Grants Not Restricted Unrestricted Fiscal for and and to Specific Investment Year Services Contributions Contributions Taxes Programs Earnings Miscellaneous Total 2003 $ 25,262,555 $ 2118647045 $ 1,315,026 $ 46,6391,019 $ - $ 1,261,033 $ 115751,546 $ 78,9175224 CITY OF BAYTOWN, TEXAS Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture Fiscal General Public Public Public and Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1994 $ 559615228 $ 15,8295639 $ 2,720,466 $ 265,242 $ 2,787,181 $ 15132,498 $ 4,928,101 $ 335624,355 1995 5,873,817 163502,951 2,6665981 2943096 25788,990 1,2523003 65293,669 3556725507 1996 6 301 222 16 705 997 2 755 603 342 401 2 839 181 1 355 744 5 093 918 35,394,066 1997 6,4851210 18,246,361 25786,163 3%358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 185695,092 259615114 4383992 3543%793 2,648,615 5,409,989 (3) 40,58%442 i 1999 751765152 1958423557 3,262,660 715,414 3075674 2,279,426 6,7313964 43,6755847 2000 7,1635892 21,1663315 3,308,102 811,657 357615064 4,1925694 6,966,109 4753695833 2001 7,85%340 225409,337 335325744 995,273 4,201,518 3,910,671 7,0043438 495913,321 2002 8,8515013 2451335842 35789,666 9645804 4,6793466 352975213 7,076,089 5257925093 2003 93356,385 205995,575 353665843 9093370 45698,023 1,981,095 7,621,323 48,9285614 (4) (1)Includes General,Special Revenue and Debt Service funds only. (2)Includes Harris County Narcotics Task Force prior to Fiscal Year 2003. (3)The Debt Service for 1998 does not include the$750,000 refunding. (4) In 2003 MDD and Harris Ounty Narcotics Task Force were removed from Primary Government and are reported as Component Units. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) 7 Fines, Licenses Forfeitures Charges Fiscal and and Intergov't. for Misc. i Year Taxes(2) Permits Penalties Interest Revenues Services Revenue Total 1994 $ 25,0215292 $ 215,405 $ 1,940,463 $ 5165187 $ 4,009,780 $ 434,360 $ 1465548 $ 325284,035 1995 2536915230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 (2) 34,285,601 1996 27,533,651 233,568 156925651 4833680 45481,001 553,550 2165408 35,1945509 1997 28,8855794 2285450 2,144,476 812,128 5,6925035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,0265800 990,667 5,9845641 771,002 41%829 425311,801 1999 35,040,681 (3) 262,472 250075297 954,929 634025659 781,585 487,437 455937,060 2000 363464,619 381,238 2,1263620 13303,594 6,6695183 896,625 401,967 48,2433846 2001 3%840,811 336,983 2,3445167 193735533 637025432 1,300,510 703,568 52,602,004 Lj 2002 4330595115 813,660 35387,760 923,002 6,1253796 1,6215460 785,873 565716,666 2003 44,152,400 8173955 1,9355067 5365171 23913,869 1,890,039 7345834 525980,335 (4) L (1) Includes General,Special Revenue and Debt Service funds only. (2) In 1995,the City of Baytown annexed Harris County Municipal Utility District#3. (3) Crime Control and Prevention District passed by voters in 1998. P7 (4) In 2003 MDD and Harris County Narcotics Task Force were removed from Primary Government and are reported as Component Units. L 293 CITY OF BAYTOWN, TEXAS Table 3 General Government Tax Revenues By Source Last Ten Fiscal Years (Amounts expressed in thousands) (Unaudited) Industrial Fiscal Property Sales Other Use Franchise In-Lieu-of Hotel/ Year Tax Tax Taxes Tax Tax Contracts Motel Tax Total 1994 $ 12,534,872 $ 5,205,608 $ 66,421 $ 2,664,383 $ 4,550,008 $ - $25,021,292 1995 12,764,164 5,5165732 56,629 2,5085705 45581,880 263,120 25,691,230 1996 13,466,899 5,77602 61,346 23507,487 5,389,060 332,177 27,533,651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885,794 1998 14,8961821 6,516,711 86,826 25687,664 7,151,800 457,855 31,797,677 1999 1532711575 %55%251 (1) 87,098 2,8855250 6,781,370 (2) 4565137 353040,681 2000 15,8833690 9,824,820 86,529 2,975,104 7,267,981 426,495 3654645619 2001 11,991,765 (3) 10,236,854 875720 3,243,250 135775,400 (3) 505,822 39,8403811 rpm 2002 133232,784 10,4159433 8%857 3,332,758 155526,986 461,297 435059,115 2003 13,883,827 10,450,315 905700 35107,324 165186,363 433,871 44,152)400 (1) Includes additional 1/2-cent sales tax for the Crime Control Prevention District approved by voters after 1998.The 1/2 cent tax will cease on December 31,2003(Fiscal Year 2004). (2) Industrial District in-lieu-of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract for years after 2000. In past years,HCAD has included approximately 20%of the industrial district value as part of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts'contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD,HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property Table 4 p �' Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1994 $1,72%1153670 $ 242,299,462 $I,97I,415,132 $325,3623200 $1,72%115)670 87.7% 1995 15845,0681400 243,452,602 2,0887521,002 330,532,540 1,757,9885462 84.2% 1996 15881,086,610 270,540,870 2,151,627,480 3285540,628 138233086,852 84.7% 1997 15916,951,380 29330925000 232103043,380 3241274,752 13885,7685628 85.3% 1998 23072,1935212 239,470,560 2331136633772 3263274,752 13985,3895020 85.9% 1999 2,106,746,520 289,3293600 2,396,0763120 29859983880 2,0973077,240 87.5% 2000 2316233355220 302,476,790 2546438125010 314,4993500 23150,312,510 87.2% 2001 1,71832433330 29050485850 23008,2923180 382,739,640 1,625,552,540 (2) 80.9% 2002 1,81858183750 392,130,449 23210,9495199 41458%750 137963088,449 81.2% 2003 1389932783900 41036683650 2,30939473550 45431945440 1,855,753,110 80.3% (1) Assessed valuations are considered to be 100 percent of actual valuations. (2) For fiscal y29 s after 2000,see Table 3,Footnote 4,for the change in the method HCAD provides ad valorem values to the City. CITY OF BAYTOWN, TEXAS t Table 5 Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Total Current Year /o of Levy Prior Year Total Ratio of Total Accumulated Delinquent Fiscal Adjusted Taxes Collected Taxes Collections Collection Delinquent to Current q Year Tax Levy Collected During Year Collected During Year to Tax Levy Taxes Levy 1994 $ 12 728 102 $ 121293,251 96.58% $ 233,798 $ 121527,049 98.42% $ 13570,179 12.34% 1995 121752,053 12,321,641 96.62% 257,373 1215795014 98.64% 1,669,556 13.09% 1996 13,43607 12199802 96.74% 228,183 133227,065 98.44% 13762,349 13.12% 1997 13,899,589 13,471,414 96.92% 26304 135735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 145709,610 100.52% 15235,468 8.44% 7 1999 15,456,088 142986,212 96.96% 114,377 15,1005589 97.70% 1,3621613 8.82% L_j 2000 15,8485448 15,283,573 96.44% 371,829 1556555402 98.78% 15419,238 8.96% 2001 11,9805810 * 11,453,519 95.60% 312,960 11,766,479 98.21% 1,524,932 12.73% 2002 13,2375711 123570,268 94.96% 406,716 12,976,984 98.03% 15592,896 12.03% 2003 135677,457 131017,092 95.17% 606,319 13,623,411 99.60% 156355384 11.96% * For fiscal years after 2000,see Table 3,Footnote 4,for the change in the method HCA.D provides ad valorem values to the City. 4� Table 6 Property Tax Rates -Direct And Overlapping Governments Tax Rates (Per $100 Assessed Valuation) I Last Ten Fiscal Years (Unaudited) Ls Harris Harris County County Department Port of Lee Junior L Fiscal City of Harris Hospital of Houston College Year Baytown(1) County(2) District Education Authority GCCISD(3) District Total f -J 1994 $ 0.73703 $ 0.39419 $ 0.18975 $ 0.00428 $ 0.01222 $ 1.50700 $ 0.17960 $ 3.02407 1995 0.73703 0.42533 0.18350 0.00466 0.01316 1.58920 0.17960 3.13248 17 1996 0.73703 0.48283 0.12381 0.00513 0.01285 1.58920 0.18690 3.13775 L 1997 0.73703 0.50192 0.12381 0.00562 0.01600 1.68340 0.18690 3.25468 1998 0.73703 0.49833 0.12381 0.00611 0.01959 1.69278 0.18690 3.26455 1999 0.73703 0.49660 0.12381 0.00611 0.02132 1.67324 0.18690 3.24501 2000 0.73703 0.47483 0.14650 0.00629 0.02040 1.66127 0.19860 3.24492 2001 0.73703 0.42075 0.20268 0.00629 0.01830 1.71120 0.21930 3.31555 2002 0.73703 0.42988 0.19021 0.00629 0.01989 1.70437 0.20841 3.29608 2003 0.73703 0.42988 0.19021 0.00629 0.01989 1.69429 0.20841 3.28600 Sources: (1) City records (2) Harris County includes Harris County Flood Control District � (3) Goose Creek Consolidated Independent School District 295 { CITY OF BAYTOWN, TEXAS Table 7 Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years Unaudited Taxable Less Net Bonded Debt Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population (1) Value Debt Fund Debt Value Capita 1994 641177 $ 15729,1151670 $ 44,640,000 $ 807,942 $ 43,832,058 2.53% $ 683 1995 64,485 13757,988,462 5357355000 15009,814 52,725,186 3.00% 657 `....,.1 1996 64,700 1,823)0865852 515860,000 1,185,472 50,674,528 2.78% 780 1997 64,953 1,885,768,628 495880,000 17446,936 47,594,867 2.52% 733 1998 65,197 15985,38%020 67,065,000 1,075,926 65,98%074 3.32% 1,012 1999 655653 2,097,0771240 6358653000 11312,099 6255525901 2.98% 953 2000 663430 (2) 2,150,312,510 64,460,000 11727,956 62,7323044 2.92% 944 2001 67,227 (3) 1,6255552,540 (4) 605800,000 2,072,058 58,7275942 3.61% 874 2002 68,034 (3) 1,796,088,449 63,8105000 2,594,992 61,215,008 3.41% 900 2003 68,850 (3) 1,855,753,110 66,780,000 3,0223470 63,757,530 3.44% 926 (1) Source-Council of Governments population estimate. (2) Source-Census 2000. (3) Source-City of Baytown Planning Department. (4) For years after 2000,see Table 3,Footnote 4,for the change in the method HCAD provides ad valorem values to the City. Table S Computation of Legal Debt Margin ' September 30, 2003 (Unaudited) Article XI,Section 5,of the Texas Constitution,provides for an overall limitation for Home Rule Cities of$2.50 per$100 assessed valuation. The Attorney General of Texas follows a policy,with respect to Home Rule Cities which have such a$2.50 limitation,of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of$1.50 at 90%collection. Amendments to the City Charter effectively imposed a taxation limit of$0.60 per$100 of"assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value,and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year,except for increases in value due to V, subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE Tax Rate Limit $ 0.60000 $ 1.50000 $ 2.10000 Current Tax Rate (0.45700) (0.28003) (0.73703) Available Tax Rate $ 0.14300 $ 1.21997 $ 1.36297 71 296 CITY OF BAYTOWN, TEXAS -f Table 9 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total � General Governmental Expenditures (1) Last Ten Fiscal Years (Unaudited) Ratio of Debt Service Interest Total to Total .j and Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures 1994 $ 25045,000 $ 2,8835101 $ 4,928,101 $ 33,6245355 14.66% 1995 3,1001000 35235,189 6,3355189 35,672,507 17.76% 1996 1,8755000 3,218,918 55093,918 35,394,066 14.39% 1997 11980,000 3,170,677 551505677 38,1715872 13.49% 1998 2,2555000 3,154,989 5,409,989 (2) 405589,442 13.33% 1999 3 200 000 3,531,964 6,731,964 43 675,847 15.41% 2000 3,4051000 3,373,371 6,778,371 473369,833 14.31% 79 2001 30000 3,344,438 7,004,438 4%913,321 14.03% 2002 3,9105000 3,166,089 7,076,089 525792,093 13.40% 2003 4,385,000 3,225,323 7,6105323 485928,614 15.55% (1) Includes General,Special Revenue and Debt Service Funds only. -�' (2)The Debt Service for 1998 does not include the$750,000 refunding. " Table 10 Computation of Direct and Overlapping Debt September 30, 2003 (Unaudited) Percentage Amount Applicable Applicable Net Debt to City Of to City Of �- Jurisdiction* Outstanding Baytown Baytown Harris County City of Baytown,Texas $ 63,7575530 100.00% $ 63,757,530 ; Harris County 253495700,956 1.27% 2%841,202 Goose Creek CISD 153,6285680 37.20% 575149,869 Lee Junior College District 23,935,000 37.20% 8,9031820 Total Direct and Overlapping Debt $2,59150225166 $ 159,652,421 Per Capita Direct and Overlapping Debt $ 2,347 Chambers County LJ Cityof Baytown,Texas 7 ° yt $ 63, 57,530 100.00/° $ 635757,530 Chambers County 20,530,000 12.45% 2,555,985 Goose Creek CISD 153562800 37.20% 5751493869 Lee Junior College District 23,935,000 37.20% 859035820 Total Direct and Overlapping Debt $ 261,851,210 $ 132,367,204 Per Capita Direct and Overlapping Debt $ 1,946 The City of Baytown is located within two counties;therefore,the per capita debt is reflected in two calculations. A resident would either live in Harris or Chambers County,not both. 297 rJ CITY OF BAYTOWN,TEXAS ` Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1994 $ 12,414,936 $ 8,7245433 $ 3,690,503 $ 310,000 $ 944,775 $ 1,254,775 2.94 1995 13,22100 8,700,184 4,521,416 5455000 1,2315929 1,7765929 2.54 1996 1452973458 9,247,111 5,050,347 6805000 15492,438 251723438 2.32 1997 13,7245726 9,183,461 4,541,265 725,000 1,631,706 25356,706 1.93 1998 15,2483711 956115409 5,637,302 890,000 1559%488 254895488 2.26 1999 145444,950 %4785261 45966,689 15175,000 106,788 2,841,788 1.75 2000 1558065065 10,3453996 5,460,069 1,250,000 13540,379 2,790,379 1.96 2001 155705,989 10,7653895 4,9407094 15320,000 1,546,112 2,8665112 1.72 2002 16,894,142 11,057,186 5,836,956 1,395,000 155693136 2,964,136 1.97 2003 17,6533799 11,085,803 6,567,996 2,490,000 2,024,825 4,5143825 1.45 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 12 Property Value And Construction Last Ten Fiscal Years (Unaudited) New Construction(1) Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands in Hundreds 1994 $ 15726,945 727 $ 38,506 $ 63149,096 1995 15757,980 592 63,832 3,609,753 (2) 1996 13823,087 407 395263 3,6295916 (2) 1997 1,8855769 404 32,752 356793025 (2) 1998 1,9853389 691 3%657 651145423 (2) 1999 2,0975077 700 395238 4,3503942 (3) 2000 2,150,313 640 70,200 4,873,270 (3) 2001 1,6255553 878 745441 47718,462 (3) 2002 157963088 17029 1003878 4,1755390 (3) 2003 1,855,753 1,161 80,139 63164,570 (4) (1) Source-City of Baytown Building and Code Enforcement Department. (2) NationsBank,Bank of America,N.A.,Lone Star and Bank One's total deposit data is not available. (3) Bank of America,N.A.,Bank One and Washington Mutual total deposit data is not available. 298 J CITY OF BAYTOWN, TEXAS REVISED Table 13 Principal Taxpayers For The Year Ended September 30, 2003 (Unaudited) Tax Year Percentage of 2001 Total Taxable Assessed Assessed Taxpayer Type of Business Valuation * Valuation ExxonMobil Company Chemical and Refining $130,093,832 5.63% Reliant Energy HL&P Electric Utility 44,9643018 1.95% Verizon Telephone Utility 24,829,160 1.07% Sonic Automotive Automotive Sales/Repair 141171,880 0.61% Wal-Mart Retail 145 074,511 0.61% Car Son Bay LP Automotive Sales/Repair 12,5115569 0.54% Camden Property Trust Real Estate 11,925,449 0.52% Memorial NW Pavilion LTD Real Estate 10,3823360 0.45% TEK Investments Real Estate 9,230,749 0.40% Chevron Chemical and Refining 8,284,983 0.36% Total Top Ten Taxpayers Assessed Valuation $2803468,511 12.14% i Table 14 Demographic Statistics Last Ten Fiscal Years _} (Unaudited) (2) Per (3) (4) (5) (6) Fiscal (1) Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1994 64,177 $ 245963 30.1 14.7 171900 7.30% 1995 645485 26,529 30.3 14.7 17,796 6.60% 1996 64,700 285118 30.4 14.7 173837 6.61% 1997 64,953 305557 30.6 14.7 185090 6.30% 4 1998 653197 32,796 30.7 14.8 185144 4.94% 1999 65,653 33,864 30.9 14.8 18,098 5.30% 2000 66,430 (7) 34,323 31.0 14.8 17,883 5.10% 2001 67,227 (8) 34,782 30.6 14.8 18,255 5.10% 2002 68,034 (8) 345961 30.6 14.8 185075 6.60% 7 2003 685850 (8) 355872 30.9 14.8 19,085 7.30% Source: (1) Council of Governments population estimate (2) Bureau of Economic Analysis-Regional Accounts Data-Harris County ___a (3) 2000 Census (4) Projected estimates from the Planning and Community Development Department. (5) Goose Creek Consolidated Independent School District (6) Texas Workforce Commission (7) Census 2000 (8) City of Baytown Planning Department 299 i CITY OF BAYTOWN, TEXAS Table 15 Miscellaneous Statistical Information for the Year Ended September 30, 2003 Date of Incorporation January 24, 1948 Date of Charter January 24, 1948 Area Incorporated(square miles) 34 Form of Government Council-Manager Education Number of Public Schools 25 Number of Teachers 1,260 Number of Students Registered 195085 Miles of Street 365 Miles of Sewers Storm 252 Sanitary 432 Parks&Recreation Parks 45 Parks-Acres 985 Parks-Developed 490 Parks-Undeveloped 495 Number of Municipal Pools (1 Pool and 1 Sprayground) 2 Lighted Ball Diamonds 19 Lighted Tennis Courts 8 Community Centers 2 Municipal Water System Number of Water Customers 1%285 System Capacity (Million Gallons per Day Design Flow) 26 MGD Miles of Water Mains 435 Municipal Sewer System Number of Sewer Connections 18,845 System Capacity (Million Gallons per Day Design Flow) 16.2 MGD Number of Street Lights 3,951 City Employees-September 30,2003 648 300 IN NMOJAVO •umoj,�eg jo,�jio ogjjo Iiun luouoduzoo L, pozopisuoo si VrnVg •safes jenuue s,-VAkVg jo %88 Xjojeuuxoidde .ioj sjun000e 141D oql •sop unuziuoo .�uipunozins pue XIij oqj .ioj soijddns punoi2npun .io/pue onjins oinqulsip pue as goind of OMIPIs120-T SPXQ T Xq pajeojo Xjuogjne zolum n si `„VMVg„ `XjuogjnV.zojuAk P3JV unnojXeg AIIWOHLIY7 V W3 L VAI V,.7- 9V AIAI OLLA Vff SJIAAt_ IA[aA- [OcfKOJ ZOE NMOLLAVff gyp. � jP. e =3 R3+" T BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS ROBERT L. GILLETTE, President DAN MUNDINGER, Vice President PETER R. BUENZ, Secretary KNOX BEAVERS DAN CONEJO 303 1 i_ BAYTOV N AREA WATER AUTHORITY(BAWA) ORGANIZATION CHART Board of Directors General Manager Plant Manager E rector of Public Works/ Utilities fperintendent Water Treatment F townWater ority i_ 304 1 A��9 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Baytown, Texas 77521-1056 (281) 426 3517 FAX (281) 426 3519 9rF�'AUTN°�\ August 18, 2004 President and Members of the Baytown Area Water Authority Board Baytown Area Water Authority ' Baytown, Texas It is my pleasure to present the Adopted 2004-05 Budget for the Baytown Area Water Authority (BAWA) Board. The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2004 through September 30, 2005. The financial guidance provided by the Board has resulted in BAWA's strong financial position exhibited by an above average working capital balance. ' The use of non-recurring revenues to fund a portion of the capital improvement program will reduce the amount of future debt issues. The construction of a second water supply line serving the City of Baytown is funded partially from non-recurring revenues to reduce the amount of ' debt that is issued. This project will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes 88% of BAWA's water sales. ' BAWA has been conditionally approved for a loan with the Texas Water Development Board (TWBD) for funding of the second water supply line and Phase H improvements. Loans received from the TWDB Drinking Water State Revolving fund currently have a 3.05% interest rate as compared to a 4.60% interest rate for insured bonds sold on the market. The loan is contingent on BAWA's extension of the water supply contract with the City of Houston to match or exceed the final maturity of the new TWDB bonds. The BAWA Board has authorized staff to proceed with pursuing an extension to the water supply contract with the City of Houston. The City of Houston notified BAWA of a rate increase effective June 1, 2004 for untreated water 1 purchased from the City of Houston. The rate increased 3.5% from $0.37192 to $0.385 per 1,000 gallons. The last rate increase was in 1994. This rate increase will be passed on to BAWA's customers during the 2006 fiscal year when rates are adjusted for debt associated with the construction of the new water supply line. Revenue estimates for water sales in the Adopted Budget are based upon sales in a typical year. A rate increase was projected in the 2001 BAWA Rate Study for fiscal year 2005 for implementation of the capital improvement program (CIP). The second water supply line was not included in the (CIP) at that time. The Adopted Budget continues current rates to BAWA's customers. Since TWDB's loan program reimburses BAWA as funds are expended, the full debt payments will not occur until the project is complete. Rates will be adjusted during the 2006 budget process to reflect funding needs based on actual debt issued during the previous year. 305 This will allow the rate increase to coincide closely with the actual construction. It will also provide for time contingencies that may be required due to the complexity of the project that may extend the construction time of the project. Rate increases will be based on actual construction progress. Staff is proposing as part of the 2004-05 City budget that the City of Baytown water and sewer fund tie into the new BAWA line and pay for their portion of the project. The project costs is estimated to total $1,000,000. A transfer from the City's water and sewer fund is included for the debt payment. The project for regulatory/disinfection improvements is contingent on final regulations issued by the Texas Commission on Environmental Quality (TCEQ). It is anticipated that implementation will be planned in the year following TCEQ's release of those regulations. Implementation plans will be reviewed with the BAWA Board during the annual budget process for that year. Major improvements are currently underway at BAWA that will provide the foundation for assuming growth in sales and continued reliable service to the customers served. I look forward to reviewing this document with you in detail. Sincerely, Gary Jac on, General anager 306 r 1 MAJOR BUDGET ISSUES Fiscal Year 2004-05 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. t REVENUES The 2004-05 budget projects sales of $5,631,750 for 12.21 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. BAWA services a total of eight customers. No increases are projected in the 2005 budget to g p J g BAWA's current rate structure of $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. An increase will be required in 2006 to pass on the City of Houston rate increase and provide funding for debt issued in 2005. J EXPENDITURES Total proposed operating expenditures for the 2004-05 budget are $3,875,701, an increase of $153,118 from 2003-04. The depreciation expense increased to recognize one full year of depreciation on the new improvements. Highlights of major operating changes were as follows: • Annualization of prior year compensation program and 2004 increases for 2004-05. $155319 • An increase in supplies. (Primarily treated water rate increase) $71,098 • An increase in maintenance expenses. $425000 • Arbitrage calculations for BAWA bonds. $205000 • Increase in Liability Insurance and audit services $ 4,701 Li Raw Water Supply Cost—BAWA purchases raw water from the City of Houston. The raw water PP Y p y supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA received notice of a 3.5% rate increase from $0.37192 to $0.385 effective June 1, 2004. The surcharge for water purchased over the 11.9 MGD is nominal at this time. Debt Service — The debt service requirement for existing debt for 2004-05 is $1,318,031. There is an increase of$270,230 for the 2005 fiscal year for debt to be issued by TWDB for the new water supply line project. CAPITAL IMPROVEMENT PROGRAM Lam. The Capital Improvement Program for BAWA is funded primarily from bonds. The 2005 budget includes funding from retained earnings designated for capital improvements for the second water supply line project. The 2005 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $480,000, which represents non-operating revenues received from a mineral , royalty. The retained earnings of the BAWA CIP Fund is estimated to be $494,123 b the end of gy 2005. Utilizing non-operating funds in the CIP program will reduce the amount of debt issued in the future. 307 ii j MAJOR BUDGET ISSUES Fiscal Year 2004-05 :y • Phase II of BAWA's plant improvement is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). Phase II was originally estimated at $6,000,000. The TWDB loan includes $4,871,500 for this project. Final costs will be developed after TCEQ's issues final regulations. Implementation will be planned in the fiscal year following the issuance of final regulations that will enable the BAWA board to review implementation plans during the annual budget process. • Phase III of BAWA's plant improvement is substantially complete. This included the replacement of equipment that has reached its useful life; pumping improvements to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002. Release of retainage is contingent on the contractor's completion of punch list items. • There is currently one line supplying water to BAWA's major customer, the City of Baytown. The BAWA board approved a contract for the design for the second line is in 2004. The project will be partially funded from non-recurring revenues to reduce the amount of debt that is issued. TWDB debt will be issued for construction. The total estimated cost is $9,423,000 for the BAWA line with $1,000,000 to be funded by the City of Baytown for extending their lines. • The TCEQ requires that BAWA monitor Total Organic Carbon (TOC) on its raw and finished water and to calculate the reduction of TOC during treatment process. The existing TOC analyzer is over 10 years old and is breaking down frequently. The company that manufactured the analyzer no longer exists. The current company that "took over" service of this equipment is phasing out the equipment. Therefore, repairs and replacement parts are no longer available. Also, technical support for the software no longer exists. The estimated cost for a new TOC is approximately$35,000. • During phase one of our construction project, the existing chlorinators were supposed to be retrofitted and rebuilt to work with our SCADA system. These chlorinators are original plant equipment and are over 20 yrs old. After the retrofit, it has been determined that they are not going to work with the SCADA system as planned. Also, being over 20 years old, repairs and replacement parts are hard to come by and are expensive. During phase three, the ammoniators were replaced and upgraded. The chlorinators should also be replaced as well. Using the same cost estimates as the ammoniators, the estimated cost for the chlorine equipment and any piping/electrical modifications is $100,000. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 90 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 104 days as of September 2005. Working capital in excess of the targeted goal provides contingency funding for current projects and unforeseen expenses. `- ;l i 308 �, 'r r'i. BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-0S Revenues Sale of Water-Baytown $ 4,532,383 $ 4,941,329 $ 4,735,590 $ 4,927,829 Sale of Water-Other 606,187 7055849 671,952 703,921 Interest Revenue 14,497 12,000 7,320 7,320 a Mineral Royalties 431,342 475,000 470,586 480,000 Sale of Property 2,769 - 1,075 - Transfer From Water&Sewer Fund - - - 68,000 ~� Total Revenues 55587,178 6,134,178 5,886,523 6,187,070 Expenditures Personnel Services 8092252 861,414 841,456 876,733 Supplies 23042,528 2,258,200 2,1585300 253295298 Maintenance 124,235 140,000 145,526 18200 Services 40406 4623969 481,114 4875670 Total Operating 3,380,711 3,722,583 3,626,396 3,875,701 s Capital Outlay 2%269 234,000 234,000 135,000 Debt Service: Principal 130151000 5655000 5655000 695,229 Interest 794,052 754,950 7545950 893,032 Transfers Out-Capital Improvement 431,342 475,000 470,586 480,000 Contingency - 40,000 4000 40,000 Total Expenditures 55650,374 55791,533 5,690,932 6,118,962 Excess(Deficit)Revenues 1 Over Expenditures (63 J 96) 3425645 195,591 %108 Working Capital-Beginning 1,696,521 156335325 1,633,325 1,828,916 Debt Service Reserve - - - (149)000) Working Capital-Ending $ 15633,325 $ 1,9753970 $ 158285916 $ 1,748,024 No.of Working Capital Days 106 125 117 104 i a yrs 309 BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Operating Revenues Sale of Water-Baytown $ 4,5323383 $ 4,9415329 $ 417353590 $ 41927,829 Sale of Water-Other 606,187 705,849 6713952 703,921 Sale of Property 23769 - 1,075 - Transfer From Water&Sewer Fund - - - 68,000 Total Revenues 5,141,339 5,647,178 5,408,617 5,699,750 Operating Expenses Personnel Services 809,252 861,414 841,456 8769733 Raw Water Purchases 1,5611637 15725,400 1,640)000 1,779,498 Supplies 4805891 532,800 518,300 549,800 Maintenance 1243235 140,000 145,526 182,000 Services 404,696 502,969 5213114 5273670 Depreciation 5785054 512,000 791 A01 836,324 Total Expenditures 3,958,765 4,274,583 4,457,797 4,752,025 Operating Income 1)182,574 1,372,595 950,820 947,725 Non-Operating Interest Revenue and Other 445,839 487,000 477,906 487,320 Interest Expenses and Other (794)052) (754,950) (754)950) (893,032) Transfers Out-Capital Improvement (431,342) (475)000) (470)586) (480)000) f Total Non-Operating Expenses (7795555) (742,950) (747,630) (885)712) Net Income $ 403,019 $ 629,645 $ 203,190 $ 62,013 Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income $ 403,019 $ 629,645 $ 203,190 $ 62,013 Principal Debt Retirement (1)015,000) (565)000) (565,000) (695)229) Capital Outlay (2%269) (234,000) (234)000) (135)000) Depreciation 578,054 512,000 791,401 836,324 Revenues Over(Under)Expenditures $ 63,196) $ 342,645 $ 195,591 $ 68,108 ,::, 310 i CITY OF BAYTOWN PROGRAM SUMMARY 13070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Major Goals Operate and maintain a 26 MGD design capacity surface • Maintain water quality necessary to be classified as water treatment facility with a projected flow of 12.21 "Meeting Optimum Corrosion Control"by TCEQ. MGD in fiscal year 2004-05 and a certified • Maintain"Superior Public Water System"status. bacteriological laboratory, which currently serves 8 . Maintain Optimization Standards as classified by customers with the City of Baytown using 88% of TCEQ's Texas Optimization Program. Y production. Following and complying with the Texas . Operate the bacteriological laboratory in a manner Commission on Environmental Quality TCE Rules and Q tY( Q) that exceeds the requirements as set fourth by Texas Regulations for Public Water Supplies adopted 1992, Department of Health. National Primary Drinking Water Regulations, Safe . Develop and maintain a staff of highly trained water DrinkingWater Act Surface Water Treatment Rule and professionals to better serve customers. the Criteria for Certified Bacteriological Laboratories. Providing BAWA's customers with high quality, safe Major Objectives drinking water and consistent water pressure for fire • Produce 12.21 MGD of water. protection. . Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. U Actual Budget Estimated Projected Workload Measures 2002-03 2003-04 2003-04 2004-05 1. Customer Connections 8 8 8 8 2. Bacteriological Samples received 1,650 1,650 1,650 1,650 3. Average MGD of water produced 11.14 12.21 11.8 12.21 4. Customer Service calls 10 10 12 10 Performance Measures 1. Days without interruption of service 365 366 366 365 2. Days finished water<0.1 NTU 365 366 366 365 3. Bacteriological samples analyzed 1,650 1,650 1,650 1,650 4. Customer Service Calls Investigated 10 10 12 10 5. Days above 12.21 MGD 80 100 90 100 e J 311 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2002-03 2003-4 2003-04 2004-05 7100 Personnel Services -11 71031 Contract Personnel Services $ 809,252 $ 861,414 $ 841,456 $ 876,733 Total Personnel Services 809,252 8615414 841,456 8765733 7200 Supplies 72001 Office 1,460 25000 2,000 25000 72002 Postage 388 400 400 400 72007 Wearing Apparel 25901 4,700 4,700 4,700 _J 72016 Motor Vehicle 5,734 45000 6,000 14,000 72021 Minor Tools 15359 100 15800 1,800 72026 Cleaning&Janitorial 1,463 25000 25000 25000 72031 Chemical 446,734 4933000 476,500 4935000 72032 Medical 473 600 600 600 72041 Educational 677 1,300 1,300 1,300 72051 Untreated Water 155615637 1,725,400 1,6403000 1,779,498 72055 Laboratory Supplies 1%702 23,000 23,000 30,000 Total Supplies 2,0425528 2,258,200 2,1585300 2,329,298 7300 Maintenance 73011 Buildings 2,680 3,000 35000 35000 73021 Filtration Plants 35603 15,000 155000 45,000 73025 Streets Sidewalks&Curbs 312 500 500 500 73027 Heating&Cooling System 1008 65000 6,000 105000 73028 Electrical Maintenance 47,239 50,000 55,000 585000 73041 Furniture&Fixtures 1,809 15000 13526 1,000 73042 Machinery&Equipment 565013 6000 60,000 605000 73043 Motor Vehicles 1,971 4,000 400 45000 73045 Radio&Testing Equipment - 500 500 500 Total Maintenance 124,235 140)000 145,526 182,000 7400 Services 74001 Communication 55412 6,550 65550 6,550 74002 Electric Service 311,730 3635481 351,280 363,481 74011 Hire Of Equipment 10,459 55000 35,000 55000 74021 Special Services 26,748 283850 285850 48,850 74022 Audits 8,060 1000 10,800 125500 74036 Advertising 369 500 500 500 74041 Travel&Reimbursables 669 45000 4,000 4,000 74042 Education&Training 75474 11,600 11,600 11,600 74051 Rents 5,968 63000 6,000 65000 74071 Association Dues 747 800 800 800 74210 General Liability Insurance 35394 4,242 4,456 4,902 74220 Errors&Omissions 5,040 65300 6,141 6,755 74240 Auto Liability 460 671 678 746 74242 Auto Catastrophic 24 25 27 30 79 74271 Mobile Equipment 284 298 324 356 74272 Real&Personal Property 13,820 135852 145108 153519 74280 Bonds 4,03 8 - - 81 Total Services 404,696 4625969 4813114 4875670 Total Operating 35380,711 35722,583 3,626,396 3,875,701 312 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Descri tion 2002-03 2003-4 2003-04 2004-05 8000 Capital Outlay J 84042 Machinery&Equipment 185478 234,000 234,000 135,000 84043 Motor Vehicles 10,791 - - - Total Capital Outlay 2%269 2345000 234,000 135,000 9000 Other Financing Uses 91511 To BAWA Debt Service 1,809,052 L31%950 1,31%950 1,588,261 91518 To BAWA Capital Im rov 431,342 475,000 470,586 480,000 p p Total Other Financing Uses 2,240,394 1,794,950 1,7905536 2,068,261 9900 Contingencies 99001 Contingencies - 40,000 405000 40,000 Total Contingencies - 40,000 405000 40,000 TOTAL DEPARTMENT $5,650,374 $5,791,533 $5,6905932 $6,118,962 i F �f l it I 313 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES* Amount Requirements Amount Revenue Amount of Outstanding Fiscal Year 2004-05 Outstanding Bonds Issue October,2004 Principal Interest Total Sept.,2005 Series, 1997 $ 1,3501000 $ 9455000 $ 21500 $ 43,288 $ 258,288 $ 730,000 Series, 1999 9,0951000 80500 225,000 4915445 716,445 8,660,000 Series,2002 35800,000 31650,000 155,000 188,299 3435299 3,4953000 $ 13,480,000 $ 5955000 $ 7233031 $ 1,318,031 $ 12,8855000 Series,2005(estimated) 13,290,000 - - 2703230 270,230 13,290,000 $ 133480,000 $ 5955000 $ 993,261 $ 1,588,261 $ 26,175,000 Combined BAWA Debt,All Series Debt Requirements to Maturity Fiscal Principal Total Total Year 5/01 Interest Requirement 2005 $ 595,000 $ 7235031 $ 173183031 2006 630,000 689,189 1,31%189 2007 660,000 653,199 1,3135199 2008 700,000 615,429 1,3155429 2009 740,000 5745994 11314,994 2010 780,000 533,194 1,3135194 2011 815,000 493,219 1,308,219 2012 8605000 451,141 1,311,141 2013 905,000 407,819 173123819 2014 950,000 361,679 15311,679 2015 9955000 3125289 1,307,289 2016 1,050,000 259,931 1,3095931 W9 2017 1,100)000 204,291 1,304,291 2018 1)160,000 145,991 17305,991 - 2019 1,220,000 83,351 15303,351 2020 3205000 16,480 336,480 $ 13,4805000 $ 655255226 $ 20,005,226 Combined BAWA Debt,All Series ❑Interest Debt Requirement to Maturity 1.400 ■Principal 1.200 1.000 a 0.800 c 0.600 ,0 0.400 0.200 0.000 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year * This schedule does not include the debt payment information for the 2005 bond issue. The final amounts have not yet been determined. 314 7 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS 7 DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 5/01 Due 11/01 Requirement Outstanding Outstanding Revenue Bond,Series 1997 Date of Issue-December 4,1997 Term-10 Years 2000 $ - $ 33,503 $ 33,503 $ 67,006 $ 1,350,000 $ 1,715,523 2001 - 33,503 33,503 6706 1,350,000 1,648,516 2002 - 33,503 33,503 67,006 1,350,000 15581,510 2003 7.375% 2005000 33,503 33,503 267,006 15150,000 1,314,504 2004 4.375% 205,000 26,128 26,128 257,256 945,000 1,057,248 2005 4.450% 215,000 21,644 21,644 258,288 730,000 798,960 2006 4.550% 230,000 16,860 167860 263,720 500,000 5355240 2007 4.600% 245,000 11,628 11,628 268,255 255,000 2663985 2008 4.700% 255,000 5,993 5,993 266,985 - - $ 13350,000 $ 216,264 $ 216,264 $ 1,7823529 Revenue Bond,Series 1999 Date of Issue-November 1,1999 Term-20 Years $ 16301%675 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 15,766,603 2001 5.565% - 253,073 253,073 5061145 9,095,000 15,260,458 2002 5.565% - 253,073 253,073 506,145 9,095,000 14,7543313 2003 5.565% - 253,073 253,073 506,145 9,095,000 14,248,168 2004 7.000% 210,000 253,073 253,073 716,145 8,885,000 13,532,023 2005 7.000% 225,000 245,723 245,723 716,445 8,6%000 12,815,578 2006 7.000% 235,000 237,848 237,848 710,695 8,425,000 12,104,883 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 11,400,638 2008 7.000% 265,000 2215048 221,048 707,095 7,915,000 10,693,543 2009 5.700% 5503000 2115773 211,773 973,545 7,365,000 9,719,998 2010 5.000% 585,000 1965098 196,098 977,195 61780,000 8,742,803 f 2011 5.100% 6105000 181,473 181,473 972,945 6,170,000 757695858 2012 5.150% 645,000 1651918 165,918 976,835 51525,000 637933023 2013 5.200% 6753000 1493309 149,309 973,618 43850,000 5,819,405 2014 5.300% 710,000 131,759 131,759 973,518 4,140,000 4,845,888 Lj 2015 5.350% 745,000 1125944 112,944 970,888 3,395,000 3,875,000 2016 5.400% 785,000 93,015 935015 971,030 2,610,000 2,903,970 2017 5.400% 825,000 71,820 715820 968,640 1,785,000 1,935,330 L, 2018 5.500% 8709000 49,545 49,545 969,090 9157000 966,240 2019 5.600% 915,000 25,620 25,620 966,240 - - $ %095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 t 7j, 7, 315 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 5/01 Due 11/01 Requirement Outstanding OutstandingI Revenue Bond,Series 2002 Date of Issue-January 10,2002 Term-19 Years $ 6,040,949 2002 $ - $ 81,895 $ - $ 81,895 $ 3,8001000 5,959,054 1 2003 - 98,274 987274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 15500 94,149 943149 343,299 3,495,000 5,072,658 2006 5.500% 1653000 8%887 8907 3443774 3,330,000 41727,884 2007 5.500% 170,000 85,349 853349 3403699 33160,000 4,387,185 2008 5.500% 1801000 80,674 80,674 341,349 2,9801000 41045,836 2009 5.500% 190)000 75,724 75,724 341,449 2,790,000 3,7041388 2010 5.500% 195,000 70,499 70,499 3353999 2,595,000 33368,389 2011 5.350% 205,000 65,137 653137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 5%653 59,653 334,306 2,175,000 20809 _ 2013 4.800% 230,000 5401 545601 3393201 1,945,000 23359,608 2014 4.900% 24000 49,081 49,081 338,161 15705,000 2,021,446 2015 5.000% 250,000 433201 43,201 336,401 1,455,000 1,6853045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 133463144 2017 5.000% 275,000 30,326 30,326 3353651 915,000 1,0103493 2018 5.100% 2903000 23,451 23,451 336,901 6253000 673,591 2019 5.125% 3051000 16,056 163056 337J 11 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 63040,949 1 ;r Z 1 316 City of Houston Untreated Water Rates ; Year Rate 7i 04/81 .22142 7 02/83 .24157 10/86 .25123 "?{ 10/87 .28022 O1/88 .26591 FIRST 150 MGD/PER 1,000, .26113 NEXT 150 MGD 08/88 .28426 FIRST 300 MGD/PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD/PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD/PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD/PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5%ADDED TO JANYTHING OVER 11.9) J Baytown Area Water Authority Treated Water Rates Increase Year Rate Amount Comments 1981 $0.97 COB 1985 - 1987 $0.97 COB, $1.00 Other Result of rising operating cost. (Raw 1988 - 1992 $1.07 COB, $1.10 Other $0.10 water rates up 25%) .f 1993 - 1998 $1.18 COB, $1.21 Other $0.11 Result of increase in raw water rates. 1999 - 2005 $1.26 COB, $1.29 Other $0.08 Fundingfor plant expansion debt p p Funding for new water line debt and 2006 (Est.) $1.39 COB, $1.42 Other $0.13 City of Houston rate increase. 2007 (Est.) $1.46 COB, $1.49 Other $0.07 Funding for disinfection imps debt 317 CITYBill White OF _ Public Works and Engineering Mayor Department Utility Customer Service -- Public Works&Engineering Department P.O.Box 4863 Houston,Texas 77210-4863 T.713.371.1400 IMPORTANT NOTICE F.713.371.1078 www.cityofhouston.gov NOTIFICATION OF INCREASED WATER RATES On April 21, 2004, Houston City Council passed Qrdin3-nce No. 2004-297, an ordinance relating to charges and terms of service for water and wastewater service; the first rate increase for contract treated water since 1993 and untreated water since 1994. The new rates will go into effect at the - beginning of your first billing cycle following the June 1, 2004 effective date. "17 NEW RATES AND CHARGES Classification Rate Contract Treated Water P x $1.34 plus (P-M) x $.52 Untreated Water Rates where there is no contract First 10,000,000 gallons $0.96235 per 1,000 gallons Next 10,000,000 gallons $0.86458 per 1,000 gallons Next 30,000,000 gallons $0.81562 per 1,000 gallons Next 100,000,000 gallons $0.76671__per 1,000 gallons Excess of 150,000,000 gallons $0.74228 per 1,000 gallons Untreated Water Rates under written contracts $0.385 per 1,00o gallons * P = Total water delivery during the month in thousand gallons, except if the minimum monthly specified in the customer's contract is greater than P, P shall equal M. M = Minimum monthly amount of water specified in the customer's contract expressed in units of one -� thousand gallons. When reviewing Y the July invoice for June usage, please compare your consumption for June 2004 with that of _ June 2003. If the amount of water used is comparable, then any increase in the amount owed is probably due to the rate increase and not an indication of any problem with the meter reading. For further information, please Refer to the Rates and Prices or the Billing and Payment section of your contract .� • Visit hftp://www.ci.houston.tx.us/codes/ (currently being updated) • Call Maria Carrillo at Utility Customer Service at (713) 371-1072 with any specific question about your bill Council Members: Toni Lawrence Carol Mims Galloway Mark Goldberg Ada Edwards Addie Wiseman M.J.Kahn Pam Holm Adrian Garcia Carol Alvarado 318 �Aark Ellis Gordon Quan Shelly Sekula-Gibbs M.D. Ronald C.Green Michael Bevy Controller. Annise D.Parker i ORDINANCE NO. 9867 7 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEG G OCTOBER 1, 2004, AND ENDING SEPTEMBER 30, 2005; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ********************************************************************************* WHEREAS, the Board of Directors_of the Baytown Area Water Authority(BAWA) have adopted a budget for BAWA for the fiscal year beginning October 1, 2004, and ending t September 30, 2005; and WHEREAS,the General Manager of BAWA has submitted said budget to the City Council ' of the City of Baytown for approval; and WHEREAS,after full and final consideration,it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority(BAWA)for the fiscal year beginning October 1,2004, ' and ending September 30, 2005, in the amount of SIX MILLION ONE HUNDRED EIGHTEEN THOUSAND NINE HUNDRED SIXTY-TWO AND NO1100 DOLLARS($6,118,962.00). A copy of the above-referenced budget for BAWA is attached hereto,marked Exhibit"A,"and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PAS SED by the affirmative vote of the City Council of the City this the 9t' day of September,wn y ep , 2004. TO LLJ o >- CALVIN NIUNDINGER, Mayor S . G . SMITI-R, City Clerk APPROVED AS TO FORM: ACID RAMIREZ, SIUCity Attorney 319 0zNMOLLAVH x r Y HE w. WOJAVH ^ -SPOJJQ amAa mdpu j 4ao omyaJO} S661m gmo\qp&mdd xls 7Sjua y 7a OATJ L,Xq poqsijqujso@©nj ® \ \QJDD,, `LTISICI UOIIUQAQld2U DggogompQO± 1 1 1 1 i 1 1 1 1 1 1 J MAJOR BUDGET ISSUES Fiscal Year 2004-05 CRIME CONTROL AND PREVENTION DISTRICT(CCPD) The Crime Control Prevention District(CCPD) sales tax was a five-year 1/2-cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception df the construction of a police academy and renovation of the police facility. Bids were awarded for the construction of the Police Academy in 2004. (Table 1) Funds have been appropriated for these projects. .J Table 1: CCPD Capital Projects Project 7 Budget Project Description Remaining Project Status Court&Jail $43,313 Outstanding Purchase Orders Police Academy 1,536,711 Outstanding Purchase Orders _J Police Bldg.Renovations 500,000 Pending completion of Academy Total $200,024 CCPD legislation provided that, in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax renewal election was held, to retire the debt. The City Council approved Resolution #020314-1 establishing 12/31/2003 as the date for retiring long-term CCPD liabilities. The last sales tax payment was received in February 2004 for the December 2003 sales activity. Interest earnings are projected at$22,000. A debt payment of$748,395 is scheduled for 2004-05 for bonds issued for the radio system and jail project. (Table 2) In the event that there are funds remaining after all debt has been paid, remaining funds can be used to offset transitional costs. The funds remaining in the CCPD Long-term Liability Fund at the end of fiscal year 2005 are sufficient to defease the remaining three years. Table 2: CCPD Outstanding Debt Fiscal Year Principal Interest Total 71 2005 6305000 118,395 748,395 2006 6605000 895370 7495370 2007 69000 53,820 743,820 2008 720,000 16,560 7365560 $25700,000 $278,145 $2,978,145 Funds designated in the original CCPD five-year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The utilization of the transitional funding over a three-year period will minimize the impact on the General Fund and other City functions. An estimated fund balance of $239,605 will be available at the end of 2005 that may assist with a fourth year of the plan after a$661,600 transfer is is made in 2005. The General Fund will absorb 100% of the former CCPD costs after all transition costs have been exhausted. A technical adjustment was made to include a reimbursement of$67,173 overpayment of sales taxes collected. L Lj 323 CITY OF BAYTOWN CCPD CAPITAL PROJECT FUND - FUND 203 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Interest Income $ 7,426 $ - $ 36,000 $ 53000 Debt Svc Fund transfer to Academy - 272,403 272,403 - Total Revenues 75426 272,403 308,403 5,000 Expenditures Court and Jail 3,945 82,414 82,414 - Police Academy 32,349 1,573,033 1,573,033 - Police Renovation - 500,00o - 500,000 Project contingency - - - 483426 Total Expenditures 36,294 2,155,447 1,6553447 548,426 _s Excess(Deficit)Revenues Over Expenditures (28,868) (1)8835044) (15347)044) (543)426) Working Capital-Beginning 1391%338 1,890,470 1,890,470 543,426 Working Capital Ending $ 1 890 470 $ 7 426 $ 54346 $ _ 324 L CITY OF BAYTOWN CCPD TRANSITIONAL FUND - FUND 204 7 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 7 2002-03 2003-04 2003-04 2004-05 Revenues Interest Income $ 33,533 $ 20,000 $ 20,000 $ 4,000 Transitional funding transfer in - - - 566,990 7-i Total Revenues 335533 2000 20,000 570,990 Expenditures Court&Jail Services,Police Capital 710,000 6803700 680,700 661,600 Transfer to Police Academy Project - - 272,403 - Reimburse State for tax overpayment - - - 67,173 Total Expenditures 710,000 680,700 9533103 728,773 Excess(Deficit)Revenues ���� Over Expenditures (676)467) (660)700) (933,103) (157)783) } Working Capital-Beginning 206,958 1,330,491 1,330,491 397,388 7 Working Capital-Ending $ L330,491 $ 669,791 $ 397,388 $ 239,605 7 CITY OF BAYTOWN CCPD LONG-TERM LIABILITY FUND - FUND 205 BUDGET SUMMARY BY FUND a Actual Budgeted Estimated Adopted 2002-03 2003-04 2003-04 2004-05 7 Revenues CCPD Sales Tax $ 314677910 $ 13467,000 $ 1,268,268 $ - Interest Income 16,847 37,000 36,000 22,000 Total Revenues 3,484,757 1,504,000 1,304,268 2200 ' Expenditures Transfer to GOIS 752,845 751,183 751,183 7485395 Transfer to Transitional Fund - - - 566,990 7j,, Total Expenditures 752,845 751,183 751,183 1,315,385 Excess(Deficit)Revenues I Over Expenditures 237313912 752,817 5535085 (1,293,385) Working Capital-Beginning 2383138 2,970,050 25970,050 35523,135 Working Capital-Ending $ 2,970,050 $ 33722,867 $ 3,523,135 $ 2,22%750 325 I i 9H � � c: to , � - COMPONENT UNITS MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. WN BAYTO }, e 327 � gZ� 6Z£ WOJAVH AINSV,LS Q2IdN0l'I lIIZHHS .L.I.ODS t NIVS A2RIa.L Av2I2If1w NOQ N`dHdW AWWVS WdHNV'I Z.LRId NOS2I9QxV JINN02I �-cla.zoaS `Na'I'IV A.L.LIN Wapisasd aO?A `III VI2iH.LNfl2i SHQHD2IgW Tuaptsazd `2IF[JNiQN[IW NIA'I`dD S?I�SY�I�I�I 10I2IZSIQ INaWdOlHAa(l ZvdIoINflW NAkOlAVEf of r bfGr�+„"fyrVii�r�Y�;IIyYrf�rfaii�i�k k, _w r s y i I III ae s BAWOWN MUNICIPAL DEVELOPMENT DISTRICT September 2, 2004 President and Members of the Municipal Development District Board The Municipal Development District (MDD) has several projects underway that will play a significant role in future economic development for the City. The construction of a new wastewater treatment plant in the northeast sector of the City is critical in providing much needed sewer- capacity for growth and development. The MDD will be providing funding for 60% of the cost of this facility, while the City of Baytown Water and Sewer Fund will fund 40% of the cost. During the regular 2003 legislative session, passage of HB 2912 amended the definition of "project". The term "project" as used in Section 4B was amended to require that a project be "for the creation or retention of primary jobs." One of the projects included in the 2004 Adopted MDD Budget was development of a Unified Land Development Code. However, to be consistent with HB 2912, this project cannot be totally funded by MDD. Therefore, funding from the General Fund will fund 50% of this project, which will be combined with 50% funding fi-om MDD. Funding for economic development projects that are within the allowable uses of MDD funds will continue at the planned level of$300,000 for the 2005 budget. A significant function of this budget allocation is the development of new and expansion of existing businesses. This category included funding in the 2004 Budget for projects under contract with the Baytown/West Chambers County Economic Development Foundation (EDF). Two of these projects include an economic development strategic plan for Baytown and creation of a socio-economic database. The EDF Executive Committee and Executive Director have conceptually proposed funding of an implementation phase for the strategic plan and funding for administration of the database. The final proposal from EDF will be submitted to the MDD Board for approval. Unallocated/unspent funds fi-om prior budgets, along with the proposed allocation of$300,000 in 2005 accumulate in this account and may be utilized to meet qualifying infi-astructure needs of a new business, business expansion or other eligible economic development projects. The MDD Board was able to leverage contingency funds to obtain state funding for landscaping on Decker Drive. MDD will complete the landscape design ($30,000) and the state will complete landscaping improvements totaling $300,000. Expenditures originally planned for signal synchronization has been reduced for North Main and North Alexander based on the Harris-Galveston Area Council (H-GAC) inclusion of these two projects in their Transportation Improvement Plan for funding in 2005. If received, H-GAC will provide eighty percent funding for the synchronization of the two thoroughfares. Chances for grant allocation from H-GAC are significantly improved if design is complete when funding becomes available. The MDD Board authorized staff to proceed with the design. Funds are available in the current MDD budget for the design of both thoroughfares. 331 Two park projects continue to be challenges to complete. Acquisition of the East Little League land has been delayed due to a considerable variance between the land appraisal values. Provision of water service for the East Harris County Soccer Sports Complex is still under review. New estimates have reduced the costs from $1,000,000 to $500,000. The legality of completing improvements outside of the district remains the main hurdle for this project. We will continue in our attempts to resolve these matters within legal and fiscal parameters. Phase III and IV of the Goose Creek Stream project will require contingency funding. Both projects are funded 80% with grant sources. Phase III was originally funded by General Obligation bonds and grants. Additional funds were required from MDD to cover state project -- management expenses. Partnerships of this type between state and local governments have enabled us to maximize our resources. Some of the complexities that come along with the funding include the additional time added to the project as it is reviewed by state and local entities. Another factor includes project management and design expenses added by the state to the project that increase costs. These grants remain a very attractive tool to enhance our community and add amenities that may not have otherwise been possible. x o d Estimated 2004 revenues for MDD are expected to exceed the adopted 2004 Budget by 8% ($235,000). Sales tax also include funds remitted by the state to MDD as a result of an audit. -J For several months prior to the Super Bowl, state sales tax amnesty program and sales tax collections were flat. The one-time spike realized from increased sales related to tourism associated with the Super Bowl and increased delinquent collections under the amnesty program has not been projected for 2005. Sales taxes have been projected relatively flat for the 2005 Adopted Budget. Contingency funding has been increased from $150,000 in prior years to $300,000. This provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available to enhance and expand the impact that the MDD has on the economic development of the community. This also allows funding for inflationary increases on project cost estimates. Considering the importance of the Northeast Wastewater Treatment Plant project, it is recommended that MDD reserves be maintained in order to ensure adequate funding for completion of the project. The project is in the preliminary phase of design and the original � p ) p J p estimates of projects are now over five years old. Current estimates reflect projected higher costs for this project, which are included in the adopted budget. An amendment to the Interlocal Agreement between the MDD and City of Baytown will need to be executed. A Technical Adjustment to the 2005 Proposed MDD Budget was made to recognize the r additional income from funds reimbursed by the TIRZ. The Municipal Development District (MDD) advanced a total of $53,543 to the Tax Increment Reinvestment Zone #1 during fiscal years 2004 and 2003. These advances were discontinued after new legislation made them ineligible. The TIRZ consultant has submitted preliminary values for the TIRZ indicating that incremental value has increased enough to provide for the TIRZ to begin to make reimbursement for past advances. The estimated reimbursement is $23,488 for 2004 and $30,055 for 2005. The budgeted figures are based on incremental appraised values, which may vary from actual collections. There are still values under protest with the Harris County Appraisal District. The 332 i reimbursement. Th ctual reimbursement �--�' m act the actuale a final outcome of those protests may imp will be based on actual collections. The next Technical Adjustment was for additional sales ta-V revenue for the current year is from the results of a recent audit by the Texas Comptroller's office. Additional funds have been remitted to the MDD by the State. The estimated revenues for 2004 have been revised to include actual receipts for May, June and July. The proposed revenue for 2004-2005 has not been changed since it appears this audit corrected past errors and the impact on future income is unclear at this time. Also, an additional $2,000 was added to Interest on Investments for 2005 to reflect increase interest earnings on funds added through technical adjustments for taxes and advances. The final Technical Adjustment was funding for Project Management expenses, which have been added to the Wayne Gray Sports Complex Project. A project of this magnitude would benefit 1 from constant oversight to ensure that it is completed efficiently and to specification. Staff resources are not available to provide the day-to-day oversight for the project. An additional $75,000 was added to the project through the interlocal agreement. Adopted appropriations from prior budgets, along with the adopted allocations in 2005 carry over until the project is completed or cancelled. The budget, as adopted, provides implementation for year four with changes noted earlier. Sincer ly, 7 Gary Jacks n General ager t . l I s 333 CITY OF BAYTOWN MDD TECHNICAL ADJUSTMENTS & AMENDMENTS - 2004-05 ADOPTED BUDGET i Proposed Tech.Adj. Adopted ..r Adopted 2004-05 Revenues: MDD $33131,907 $ 32,055 $33163,962 _. $3,131,907 $ 323055 $3 J 63,962 Adopted 2004-05 Expenditures: -J MDD $2,9093478 $ 75,000 $239842478 $2,90%478 $ 755000 $23984,478 , i Summary of Technical Adjustments MDD 2005 Proposed Budget Revenues $3 J 31,907 Interest on Investments 23000 TIRZ Repayment 30,055 2005 Adopted Budget Revenues $33163,962 2005 Proposed Budget Expenditures $239093478 Additional Funding for Wayne Gray Sports Complex Renovations 752000 2005 Adopted Budget Expenditures $2,9842478 334 1, L MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2004-05 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at-large resident -' members. REVENUES - Sales tax is projected at $2,977,000 for fiscal year 2004-05. Sales tax revenues estimated for 2003-2004 include funds collected by the State for MDD during an audit and amnesty program. Sales taxes were projected flat based on last year's collections. Interest earnings are projected at $27,000 based on current year interest rates. Funds are also included for reimbursement from the Baytown Reinvestment Zone #1 (TIRZ) for funds advanced by MDD during fiscal years 2002 and 2003. A total of$53,543 was advanced by MDD to the TIRZ and will be reimbursed during the 2004 and 2005 fiscal years. EXPENDITURES - Phase one projects, which are planned for the first five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and - parks. Project administration costs of$150,000 have been included for administrative support of the MDD. Construction labor and related costs are charged directly to the project. The budget also includes $300,000 for contingency funding. PROJECTS Economic Development Foundation—Basic Service The support of the basic economic development services contract with the Baytown Area/ West Chambers County Economic Development Foundation. The Executive Director of the EDF, Mike Shields, presented a proposal for expanding the basic services to the MDD. This change is L) reflected in the proposed budget and will require contract approval by MDD. $1 MOW Economic Development Foundation—Special Projects - The current MDD budget includes funding for a special projects contract that will expire on September 30, 2004. EDF Executive Director Mike Shields presented a draft work plan that proposes new special projects. The proposal for additional special projects is reflected in the L proposed budget funding and will require contract approval by the MDD. $1101000 Economic Development A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro-chemical industry and underscore our need to diversify our economic foundation. $9000 7 7-'- 335 7 Street Signalization Synchronization Replacement of signal equipment, installation of communications cable and coordination of signal operation for major thoroughfares along Alexander Dr., Garth Rd. and N. Main St. has been included in Phase I. The Garth Road project was completed in 2004. Based upon our grant request, the Harris-Galveston Area Council (H-GAC) has`included Alexander Drive and North Main in their Transportation Improvement Plan for funding in 2005. If received, H-GAC will provide eighty percent funding for the synchronization of the two thoroughfares. Chances for grant allocation from H-GAC are significantly improved if design is complete when funding becomes available. Therefore, it is proposed that this funding be utilized for design of both thoroughfares to position them for H-GAC grant funding. The balance in the current MDD budget will be used for design and construction for one of the aforementioned thoroughfares. $100,000 Sidewalk Projects Sidewalks will be considered where they are consistent with MDD statutory provisions. $50,000 Economic Development Cost Share with Developers The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $2001000 1 North Wastewater Treatment Plant The confirmed growth and development within the City necessitated the need for the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at , $23,000,000 with 60% ($13,800,000) of the funding from the MDD. The remaining 40% -} ($9,200,000) will be funded from the water and sewer fund. The 2004 MDD budget included funding for the design of the plant ($1,200,000) and the 2005 budget continues funding for design and construction ($2,000,000), which will be funded with bonds issued by the Texas Water Development Board. The 2006 budget includes funding for construction ($10,600,000). The 2005 budget includes the first year's principal and interest payment on 20-year financing. When the full amount of debt is issued for the project, the annual debt service is estimated to be $1,107,000. The plant is scheduled to be complete by fiscal year 2008. $2579000 Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10)where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges; go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. Eighty percent (80%) of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds started in 2002. Funds budgeted for this project in 2004 was reallocated to the Goose Creek Stream, Phase III project. The 2005 replaces original funds budgeted for this g project. $2401000 336 Gray Sports Co lex Renovations: Girls and Adult Softball Co lex mp -' City of Baytown 20-acre tract of land behind the Sports Complex is master planned for four The y yt ad ditional fields directly behind the 4-plex located on the south end of the Sports Complex. Construction of a large restroom/concession pavilion between the field areas is planned. Other C g . . • renovations will include grading and drainage work, additional lighting, renovation of old asphalt e �' g trails, new picnic facilities, renovation of the entire electrical system, spectator area and renovation of dugouts. Renovations at the Sports Complex also include the coverings/netting g r ovation of the Wa e G Community Center located at the Sports Complex. The en Wayne Gray improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Cray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields or p � M tournaments. The p u grade of the facilities at the Gray Sports Complex and the proposed construction of new facilities for adults are critical to meeting the growing need for up-to-date facilities for softball programs. It is also essential to ensuring our future success in attracting 79 or maJj girls softball and adult softball tournaments to Baytown. This is contribution 4 of 4. A 0 000 was appropriated in rior ears. These additional funds are for the total of $2,29 , p Y construction of an open-air pavilion and an additional 102 parking spaces. Project management also added to the project-fundin proposal. The total MDD project funding is services are p J g $2 865 000. $5751000 East Harris Coggy Soccer Sports Co lex Water County and the East Harris Count Soccer Association are planning a large soccer Harris Cou y y ~y complex (150 aces)r to be built near North Main and FM 1942. The City has been asked to 77 participate Y artici ate in Phase I b providing water service to the site. The county already owns the land with final design for Phase I consisting of eight fields, parks and trails. and is proceeding gn Fundingis included in the proposed MDD budget for either design of a water line or installation p p of a water well in the water line. The current design and construction estimate for the • reduced from 1 million to $500,000. Total ro osed Phase I County investment is water line was reduc $ proposed $2.5million. A total of$100,000 will carry over from the fiscal year 2004 budget. $40000 Roseland Building Air Conditioning The MDD has made significant improvements in Phase I to facilities located at Roseland Park. The first s raYam'ound was constructed there during the first year. Renovations to the bulkhead p . • construction were completed during the second year. Air conditioning will be added to and trail co p g Y to provide ear-round comfort and functionality to patrons that utilize the building at Roselandp y the facility. The Parks Board will consider rental rate increases to help offset the additional utility costs associated with this upgrade. $359000 Matching_Funds for Thoroughfare Improvement Decker Drive) The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the Decker Drive project. The funds were used to advance the project scheduled by the state. The p SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway Y system and be included in the Statewide Transportation Improvement Plan. Payment 3 of 8 is included in the 2005 budget. $3771478 ._ Project Administration & Overhead $1509000 7 Contingency $3009000 g Y L. Total MDD 2004-2005 Budget SL281478 337 _! MUNICIPAL DEVELOPMENT DISTRICT(MDD)PROGRAM FUND 215 BUDGET SUMMARY Actual Continuing Budget 2004 Total Estimated Adopted 2002-03 2002-03 2003-04 Transfer 2003-04 2003-04 2004-05 Beginning working capital $ 252355045 $ 45075,782 $ 366,148 $ - $ 470755782 $ 450757782 $ 1,100,708 w Revenues 00 Sales Taxes 259982572 - 21)9615000 - 2,961,000 37196,000 2,977,000 Interest on Investments 38,156 - 27,364 - 27,364 45,000 2700 Contribution-Baker Road 5,000 - - _ - _ _ Intergovernmental-CMAQ grant for Goose Creek project 58,875 741,125 159,628 - 9005753 900,753 129,907 Reimbursement of TIRZ advances - - - - 235488 30,055 Total MDD Revenues 37100,603 741,125 351477992 - 37889,117 4,165,241 3,163,962 Expenditures Economic Development Projects Unified Land Development Code - - 75,000 - 75,000 37,500 - Tax Increment Reinvestment Zone advances 30,982 3,957 36,000 - 395957 - - Economic Development Foundation-Basic Econ.Dev.Services 25,000 - 50,000 - 505000 50,000 100,000 Economic Development Foundation-Special Econ.Dev.Projects 23,313 124,861 - - 124,861 124,861 110,000 Development of New and Expansion of Existing Businesses and Industry - 342,500 1397000 - 481,500 4817500 90,000 Subtotal 79,295 471,318 30010000 - 7717318 693,861 300,000 Streets,Drainage,Sidewalks&Signalization Projects Street Signalization Synchronization 1823482 6647243 - - 664,243 664,243 1005000 Land Acquisition for New Thoroughfares 305446 202,191 5010000 - 25250191 2525191 - Sidewalk Projects - 87,242 - - 87,242 87,242 50,000 Subtotal 212,928 953,676 507000 - 15003,676 1,003,676 15000 Utility Projects Economic Dev.Cost Share with Developers to Upsize New Utilities - 363,000 100,000 - 463,000 4637000 200,000 NE Wastewater Treatment Plant Debt Svc.($3.2M) - - 96,000 - 961000 - 257,000 Subtotal - 363,000 196,000 - 55%000 463,000� 457,000 Parks Projects Goose Creek Stream,Phase IV(80%Match CMAQ$1,089,535) 737593 918,407 439,535 (2405000) 1)117,942 1,1177942 240,000 Gray Center Renovations: Girls and Adult Softball Complex 155,408 90031469 1,1007000 100,000 2,100)469 2,100,469 57510000 Roseland Park Bulkhead Renovations and Trail Construction 121,653 - - - _ - - Nature Center Entryway and Misc.Improvements 5%750 56%489 - - 569,489 569,489 - East Little League Land Acquisition 600 2745400 - - 2747400 27411400 - East Harris County Soccer Sports Complex Water - - 1005000 - 100,000 1005000 4007000 Roseland Park Sprayground 6457 - - - - _ - Decker Dr.Landscaping Plan - - - 30,000 30,000 30,000 - Roseland Pavilion Air Conditioning - - - - - - 35,000 Goose Creek Stream Phase III - - - 240,000 240,000 240,000 - Subtotal 417,461 27662,765 1,6395535 13000 4,4327300 4,432,300 1,250,000 Other Project Administration and Overhead 150,000 - 150,000 - 1502000 1505000 150,000 Contingency 225704 - 150)000 (130,000) 20,000 207000 300,000 State Infrastructure Bank Loan Repayment Decker Dr. 3777478 - 3771478 - 3775478 377,478 3771478 Subtotal 550,182 - 677,478 (1302000) 547,478 547,478 8271478 Total MDD Expenditures 1225%866 410450,759 203,013 - 7,3131,772 75140,315 2,984,478 Ending working capital $ 4,0751)782 $ 366,148 $ 6515127 $ - $ 651,127 $ 1)100,708 $ 1,280,192 - 6H ud YJ tiJ s soauna !)uluuvrla Hog Q Qnriaul uoliVIVHo3u1 riviLN:4w:lrlddfls MUNICIPAL DEVELOPMENT DISTRICT FY 2002-06 CAPITAL IMPROVEMENTS PROGRAM(CIP)BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY 2002 2003 2004 2005 2006 Total Project Description Year 1 Year 2 Year 3 Year 4 Year 5 Phase I w -P o Economic Development Projects 1 Development of New and Expansion of Existing Business and Industry $ 300,000 $ 300,000 $ 3005000 $ 300,000 $ 3007000 $ 151500,000 Streets,Drainage,Sidewalks&Signalization Projects 1 Street Signalization Synchronization 35000 500,000 - 10000 - 950,000 2 Land Acquisition for New Thoroughfares 125,000 100,000 507000 - 100,000 3752000 3 Sidewalk Projects(incl.Rollingbrook and other areas of need) 100)000 50,000 - 50,000 - 2005000 4 Decker Dr.Loan Repayment 25000 1272478 377,478 377,478 377,478 12509,912 Utility Projects Subtotal 825,000 777,478 427,478 527,478 477,478 3,0343,912 1 Economic Dev.Cost Share with Developers to Upsize New Utilities 2005,000 1631,000 1007000 20011000 100)000 7631,000 2 Northeast Wastewater Treatment Plant(60%MDD,40%W&S) - - 1,20000 2,000,000 10,600,000 13,80010000 Parks Projects Subtotal 20010000 163,000 12300,000 2,200,000 10,700,000 141563,000 1 Goose Creek Stream,Phase IV(80%Match CMAQ$1,089,535) 5031000 1502000 (905000) 2402000 - 350,000 2 Gray Center Renovations: Girls and Adult Softball Complex 610)000 480)000 1,200,000 575,000 - 2,865,000 3 Roseland Park Bulkhead Renovations and Trail Construction 245,000 - - - - 245,000 4 Nature Center Entryway and Misc.Improvements 450,000 2153,000 - - 200,000 865,000 5 East Little League Land Acquisition 1503,000 1253,000 - - - 2753,000 6 East Harris County Soccer Sports Complex Water 70,000 (705000) 100,000 4002000 - 500)000 7 Roseland Park Sprayground 1005000 (182000) - - - 823,000 8 Wetlands Center Improvements(add AC/Heating) - - - - 105,000 105,000 9 Baytown Little League Improvements - - - - 1157000 1152000 10 Decker Dr.Landscaping Plan - - 301,000 - - 30,000 11 Roseland Pavilion Air Conditioning - - - 35,000 - 353,000 12 Goose Creek Stream Phase III - - 240,000 - - 2407000 13 Arboretum and Park - - - - 360,000 360,000 Subtotal 1,6752000 882,000 110480,000 1,2502000 7802000 610672000 Project Administration and Overhead 1371,500 1501000 150,000 150,000 150,000 737,500 Contingency - - 20,000 300,000 150)000 470,000 MDD Budget Phase I $ 3,1379500 $ 2,2729478 $ 39677,478 $ 49727.478 $ 1295579478 $ 261,3729412 Less:Debt Issued by Water&Sewer $ - $ - $ (192009000) $ (290001,000) $ (10,6009000) $ (1398009000) Plus:Annual Debt Payments to Pay Water&Sewer Debt $ - $ - $ 96,000 $ 2579000 $ 191079000 $ 1,460,000 Adjusted MDD Budget Phase I $ 391379500 $ 292729478 $ 295739478 $ 299849478 $ 390649478 $ 1490329412 MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY FY 2007-2011 CAPITAL IMPROVEMENTS PROGRAM(CIP)BUDGET 2007 2008 2009 2010 2011 Total Project Description Year 6 Year 7 Year 8 Year 9 Year 10 Phase II Economic Development Projects 1 Development of New and Expansion of Existing Business and Industr $ 300,000 $ 300,000 $ 3005000 $ 300,000 $ 300,000 $ 1,500,000 Streets,Drainage,Sidewalks&Signalization Projects 1 Street Signalization Synchronization 400)000 4009000 2 Land Acquisition for New Thoroughfares 505000 100,000 - - - 150,000 4 Decker Dr.Loan Repayment 377,478 3771478 377,478 3773,478 - 1,509,912 Subtotal 827,478 4773478 377,478 3775478 - 2,059,912 Utility Projects 1 Economic Dev. Cost Share with Developers to Upsize New Utilities 100,000 1 MAO - - - 20000 2 North Main Water and Sewer Extension - - - - 20000 25660,000 3 Northeast Wastewater Treatment Plant(60%MDD,40%W&S) 1,107,000 1,1075000 1510700 1,107,000 1,107,000 5,53 5,000 Subtotal 1302071000 1520700 1,1075000 15107,000 35767,000 85395,000 Parks Projects 3 Roseland Park Bulkhead Renovations and Trail Construction 205000 - - - - 205000 4 Nature Center Entryway and Misc.Improvements 2005000 2005000 210,000 - - 610,000 9 Baytown Little League Improvements 100,000 1007000 25,000 - - 225,000 14 Westside Sprayground - - 75,000 - - 7500 15 Sports Complex Family Swim Center Renovation - - 7005000 7505000 - 194502000 16 Goose Creek West Main/Market St.Project - - - 805000 - 805000 17 North Main Property(Football/Soccer Fields) 1252000 - - - -� 125,000 18 Land Acquisition-Future Parks(not specific) - - - - 2502000 2509000 19 Baytown Nature Center-Salt Water Marsh Expansion 1005000 1005000 - - - 200,000 20 North Main Property-Parking,Restroom/Concession and Lighting 100,000 3005000 - - - 400)000 21 Roseland Park Lighting and Other Improvements 609000 - - - - 6000 22 Arboretum Education Center Matching Grant 10011000 - - - - 1003,000 23 N.C.Foote Family Swim Center - - 390,000 5359000 - 9255000 24 Goose Creek Stream-Trails,Docks and Picnic Shelters - 1255000 - - - 1255000 25 Wetlands Center Annex - - - - 350,000 3505000 26 Lighted Bayfront Fishing Pier - - - - 5009000 500,000 Subtotal 80500 8255000 1240031000 1,365,000 19100)000 5,4955000 w Project Administration and Overhead 1501000 1502000 15000 15000 1505000 7501,000 Contingency 1509000 15000 150,000 150,000 1505000 7501,000 2005 MDD Budget Phase II $ 3243%478 $ 3,1093,478 $ 3,4845478 $ 354495478 $ 55467,000 $ 18,9495,912 t MUNICIPAL DEVELOPMENT DISTRICT 2001 BOND AND CAPITAL IMPROVEMENT PROGRAM SUMMARY OF PROPOSED PROJECTS Municipal Development District Projects PHASE I(Years 1—5) Economic Development Projects Phase I 1. Funding for projects development of new and expansion of existing businesses along with support for the Baytown—West Chambers County Economic Development Foundation. This project in critically important in light of the State Implementation Plan's potential impact on the petro-chemical industry and underscores our need to diversify our economic foundation. Funding will be$300,000 per year for each of five years. $1,5004000 Streets,Drainage,Sidewalks&Signalization Phase I 1. Street Signalization Synchronization Replacement of signal equipment, installation of communications cable and coordination of signal operation along Alexander Dr., Garth Rd. and N.Main St. $950)000 2. Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond project, the committee discussed the need to purchase right-of-way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. $375,000 3. Sidewalk Projects Sidewalks will be considered where they are consistent with MDD statutory provisions. $200,000 4. Matching Funds for Thoroughfare Improvements Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the Texas State Infrastructure Bank in the amount of$2,500,000 was received in 2002 for the completion of the Decker Drive thoroughfare improvements. The original plan included$250,000 for a ten-year period. The actual loan is for an eight-year period for$377,478 each year. The second payment will be due in 2004. $15509,912 Total Streets,Drainage,Sidewalks&Signalization Phase I $3,034,912 Utility Projects Phase I 1. Economic Development Cost Share with Developers to Upsize New Utilities The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $7635000 3. Northeast Wastewater Treatment Plant The confirmed growth and development within the City is necessitating the need to begin design and construction .r for the Northeast Wastewater Treatment facility. The project is estimated at$23,000,000 with 40% of the funding from water and sewer debt. This project will be funded by issuance of bonds. $13,800,000 - Utilities Project Expenditures Phase I $14,5639000 Parks Projects Phase I 1. Goose Creek Stream,Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width(from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges; go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. Eighty percent(80%) of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality(CMAQ) grant. The City of Baytown's match is 20%or$275,000. The CMAQ project funds started in 2002. $350,000 � 342 i 2. Gray Sports Complex Renovations: Girls and Adult Softball Complex The City of Baytown purchased the 30-acre tract of land behind the Sports Complex in the mid-eighties for the expansion of the softball facilities and for the construction of the Republic of Texas Plaza. The Plaza was completed in 1986. The land has been master planned for four additional fields directly behind the four-plex located on the south end of the Sports Complex. Youth football fields are planned for the north end of the property and are described in another section of this report. We plan to build four 300-foot lighted adult fields and press box on the south end of the North Main property. Renovations to the remaining fields will include a resizing the fields for youth/girls softball on fields A,B,to open up the spectator area and shorten the 280-foot fields to 225 feet. Fields F & G will remain unchanged. Field E will be removed and used for a large pavilion and drainage. Fields C and D will have grading renovations fences and will be 275-foot distance. This will enable the City to host larger adult tournaments using fields C & D. The Girls Fast Pitch Softball Association would be use fields C & D for league play and would be able to use all four of the new adult fields for tournaments. A large restroom/concession pavilion will be built in the center of the two 4-plexes. The future youth football program will also use these concession facilities. Other renovations will include grading and drainage work, additional lighting, renovation of old asphalt trails,new picnic facilities,renovation of the entire electrical system,spectator area coverings/netting and renovation of dugouts. Future renovations at the Sports Complex will also include the renovation of the Wayne Gray Community Center located at the Sports Complex. The improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Gray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields for tournaments. The proposed upgrade of the facilities at the Gray Sports Complex and the construction of new J facilities for adults are critical to meeting the growing need for up-to-date facilities for softball programs. It is also essential to ensuring our success in attracting major girls softball and adult softball tournaments to Baytown in the future. $2,8655000 Li 3. Roseland Park Renovations and Improvements(Phase I} Replacement of the bulkhead along Cedar Bayou is the highest priority improvement contained in this request. The ����' bulkhead that was built in the 1970's was replaced in 2003. Also, a 3,000' x 6' wide trail is included in this project. �_{ The future trail will loop the park. $2453000 4. Baytown Nature Center The improvements in this project closely follow the recommendations contained in the Baytown Nature Center Master Plan adopted by the City in 1997-98. The extension of the French Limited Task Group project, including a channel to Burnett Bay and to the Crow Road crossing will allow the development of more tidal wetlands. A new entryway into the Nature Center is included along with other related improvements to the Myra C. Brown Wildbird Sanctuary. Other improvements include a 2,000' x 6' wide trail, a wildlife observation platform and bridge, acquisition of remaining private property and two additional Pedestrian Bridges. The City will be applying for a matching grant to assist in this project to remove old piers,boat docks and other navigation hazards. $865,000 5. East Little League Land Acquisition This project will acquire the property at the Ward Road Site currently held by two owners. In 1986, the City of Baytown and Baytown East Little League combined efforts to build the little league facility on loth street in the detention pond. The league has continued to grow and population trends indicate the league will continue to grow in the future. $275)000 7 6. East Harris County Soccer Sports Complex Water Harris County and the East Harris County Soccer Association are planning a large soccer complex(150 acres)to be 7 built near North Main and FM 1942. The City has been asked to participate in Phase I by providing water service to the site. The county already owns the land and is proceeding with final design for Phase I consisting of eight fields, arks and trails. Funding is included in the proposed MDD budget for either design of a water line or installation of p g a water well in-lieu-of the water line. The current design and construction estimate for the water line is $1 million. While a water line may be required if future complex expansions occur, a water well will adequately service the L needs for Phase I of the complex,which is all that has been funded by Harris County.Total proposed Phase I County investment is$2.5 million. $500,000 7 7. Roseland Park Spray rg ound The new sprayground at Roseland Park will replace the existing pool. The new facility will go in the existing pool footprint while the bathhouse and fencing will be removed. Spraygrounds are open from the end of March through 7 October and require no personnel(lifeguards). The project was completed in May 2002. $82,000 343 7 I 8. Wetlands Center Annex Improvements The Wetlands Education Center has invested approximately $65,000 in life-like taxidermy exhibits that are housed in the warehouse area of the Center. These exhibits are subject to excessive summer heat, wind, dust, cool winters and almost constant high humidity. These harsh conditions will result in a shortened life span for the exhibits. Also, the heat and humidity make conditions almost unbearable for the public when touring the exhibits. These conditions necessitate the enclosure of the exhibits in an air conditioned and heated building. Office space is also needed to accommodate two new employees and an environmental education library for GCCISD teachers to use. $105,000 9. Baytown Little League Improvements(Phase I� Provide improvements as needed for all four leagues to meet the increasing needs of this youth sport. $115,000 10. Decker Drive Landscaping Plan The MDD Board was able to leverage MDD contingency funds to obtain state funding for landscaping on Decker Drive. MDD will complete the landscape design and the state will complete landscaping improvements totaling J $30000. $305000 11. Roseland Pavilion Air Conditioning The MDD has made significant improvements in Phase I to facilities located at Roseland Park. The first sprayground was constructed there during the first year. Renovations to the bulkhead and trail construction were completed during the second year. Air conditioning will be added to the building at Roseland to provide year-round comfort and functionality to patrons that utilize the facility. The Parks Board will consider rental rate increases to _y help offset the additional utility costs associated with this upgrade. $35,000 12. Goose Creek Stream Phase III Supplemental funding was provided in fiscal year 2004 by MDD to complete the Goose Creek Stream Phase III project. The project was funded 80%state grant and 20% General Obligation Bonds. The state required additional project management oversight that increased the cost of the project. The scope of the project is to provide for construction of a 2.5 mile bicycle and pedestrian trail, beautification of gateway entranceway from Fred Hartman Bridge north of landward side, enhancement of scenic waterfront highway on north landward side of Baytown Bridge, historic and archaeological planning and interpretation, control of Goose Creek Stream watershed signage and mitigation of runoff. $240,000 13. Arboretum and Park The proposal funds the Phase I development of the Chandler Arboretum that includes most of the infrastructure(site preparation, grading and drainage, water main, main gate/entryway, main road into the park, a parking area, two ponds and landscaping). This phase also includes matching funds for a Texas Parks and Wildlife grant application for further development. $3605000 Park Projects Phase I $6,607,000 71 Project Administration Overhead and Contingency g y $1,2074500 PHASE I(Years 1—5)MDD PROJECTS $26,372,412 344 7 MUNICIPAL DEVELOPMENT DISTRICT 2001 BOND AND CAPITAL IMPROVEMENT PROGRAM SUMMARY GUIDE* Municipal Development District Projects PHASE II(Years 6—10) *All Phase II projects will be reviewed and an analysis of additional needs will be conducted towards the end of Phase I and an updated Phase II master plan will be developed Economic Development Projects Phase H 1. Funding for projects development of new and expansion of existing businesses along with support for the Baytown--West Chambers County Economic Development Foundation. This project in critically important in light of the State Implementation Plan's potential impact on the petro-chemical industry and underscores our need to diversify our economic foundation. Funding will be$300,000 per year for each of five years. $1,500,000 L-� Streets,Drainage,Sidewalks&Signalization Phase H 1. Street Signalization Synchronization Funding for replacement of signal equipment, installation of communications cable and coordination of signal operation. $400)000 2. Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond project, the committee discussed the need to purchase right-of-way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. $1505000 4. Matchinp,Funds for Thoroughfare Improvements Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the �- Texas State Infrastructure Bank in the amount of$2 500,000 was received in 2002 for the completion of the Decker Drive thoroughfare improvements. The original plan included$250,000 for a ten-year period. The actual loan is for an eight-year period for $377,478 each year. The first payment will be due in 2003 and the amount budgeted in 2003 supplements the 2002 appropriation of$250,000. $1,5095912 Total Streets,Drainage,Sidewalks&Signalization Phase II $24059.912 -- Utility Projects Phase H 1. Economic Development Cost Share with Developers to Upsize New Utilities The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $200,000 2. North Main Water and Sewer Extension Extension of water&sewer lines from Cedar Bayou Lynchburg Rd. to I-10. This project will be funded by issuance of bonds. $216605000 3. Northeast Wastewater Treatment Plant j Annual debt service requirement for Northeast Wastewater Treatment Plant funded with bonds issued during Phase I for$13,800,000. $515355000 Utilities Project Expenditures Phase II $8,395,000 Parks Projects Phase H 3. Roseland Park Bulkhead Renovations and Trail Construction(Phase II) Funding for completion of this project. $20,000 7 7 345 .1. 4. Baytown Nature Center The improvements in this project closely follow the recommendations contained in the Baytown Nature Center Master Plan adopted by the City in 1997-98. The extension of the French Limited Task Group project, including a channel to Burnett Bay and to the Crow Road crossing will allow the development of more tidal wetlands. A new entryway into the Nature Center is included along with other related improvements to the Myra C. Brown Wildbird Sanctuary. Other improvements include a 2,000' x 6' wide trail, a wildlife observation platform and bridge, acquisition of remaining private property and two additional Pedestrian Bridges. The City will be applying for a matching grant to assist in this project to remove old piers,boat docks and other navigation hazards. $610,000 9. Baytown Little League Improvements(Phase III Provide improvements as needed for all four leagues to meet the increasing needs of this youth sport. $225,000 14. Westside Spray round �i Construction of a sprayground at an existing Parks facility to serve the residents of west Baytown. The design and operation of this facility will be similar to Roseland Park. $75,000 12. Sport Complex Family Swim Center Renovation _ Renovation and expansion of the Wayne Gray Sports Complex Pool into a family swim center meets the needs of all ages and modern codes and standards. The renovations will include a new bathhouse,zero depth pool entrance, "lap lanes",new circulation and filtration systems and a sprayground, as recommended in the Aquatics Study. $1,450)000 13. Goose Creek West Main/Market St.Proiect The Goose Creek Stream Development Committee is interested in the development and beautification of the area -J between the West Main Bridge and the Market Street Bridge. The committee desires to develop a safe navigable marked waterway from the new Marina to the Wetlands Center. This project acquires two key tracts of land. $80,000 14. North Main Property(Football Fields Funding will be used for site improvements (grading and drainage) for property located adjacent to the Republic of Texas Plaza and for further development for use as practice fields. $125,000 15. Land Acquisition-Future Parks(not specific) This is funding for future park sites when land becomes available. The Parks and Recreation Advisory Board asked to have a fund available for future sites. $250,000 16. Baytown Nature Center-Salt Water Marsh Expansion The expansion of the French Limited Task Group and will be used as match with future grant applications. $200,000 17. North Main Property-Parking,Restroom/Concession and Lighting Phase II of this project will construct four football fields that will be used by the Optimist Club Youth Football program. Parking, lighting, spectator areas and additional trails included in the project. The new program will utilize the common restroom/concession pavilion facilities that will a company the Sports Complex renovations. These facilities will also service the Republic of Texas Plaza Historic buildings. $400,000 18. Roseland Park Lighting and Other Improvements This project will provide for additional area lighting and upgraded picnic and playground facilities. $60,000 19. Chandler Arboretum Education Center Matching Grant This project funds the grant match to construct an education center operated jointly with Lee College. $100)000 20. N.C.Foote Family Swim Center t This project provides for pool renovations and additions as recommended in the Aquatics Study. It will change the shallow pool to an average depth of 2' 6" with a zero depth entry and a 4'-deep "slide plunge"pool. The scope of work also includes enlarging the structure of the pool; expanding the filtration and plumbing system; repairing/replacing plaster and tile pool bottom and sides; removing diving boards; adding granulated rubber surfaces on ramps and zero depth areas;and adding play structures. $9255000 0 : 346 } 21. Goose Creek Stream-Trails,Docks,Picnic Shelters This Phase will construct new connecting trails, fishing piers(Adams Pier) and picnic facilities along the Intermodal Surface Transportation Efficiency Act(ISTEA)portion of the Goose Creek Trail. $125,000 22. Wetlands Center Annex The Goose Creek Stream Development Committee has acquired the old Baytown Rentals building on Market Street. This project will provide a facility for aquaculture programs with partnerships of Lee College, Goose Creek CISD and the Wetlands Center. $3505000 LI 23. Lighted Bay-front Fishing Pier Construct a 10' wide, 300' lighted fishing pier with a 100' T-Head. The cost estimate provides for construction of a wood deck on concrete pilings. This proposal does NOT include funding for property acquisition. Additional funding may be required, depending upon the exact site selected for the pier. This proposal addresses frequent informal requests for such a facility from citizens and members of local fishing organizations. $500,000 Parks Project Expenditures(Phase II) $59495,1000 Project Administration,Overhead and Contingency $1,500,000 LI PHASE II(Years 6-10)MDD PROJECTS $18,9494912 TOTAL ALL MDD PROJECTS $45 322,,E 7 7 _i 7 7 7- 7 7 .1 347 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULE Fiscal Principal Interest Annual Principal Year Interest Rate Due 7/3 Due 7/3 Requirement Outstandin Date of Issue-July 3,2003 Term-8 Years 2002 $ 2,500,000 2003 4.40% $ 267,478 $ 110,000 $ 377,478 2,232,522 2004 4.40% 279,247 98,231 377,478 1,953,275 F-2005 4.40% 291,534 85,944 3773478 1,661,741 2006 4.40% 304,361 73,117 377,478 1,357,379 2007 4.40% 317,753 59,725 377,478 1,039,626 -} 2008 4.40% 331,734 455744 377,478 707,892 2009 4.40% 346,330 31,148 377,478 3613562 2010 4.40% 3613569 15,909 377,478 - $ 2,50007 $ 5195817 $ 3,0193824 _J I i i i 348 �J RESOLUTION NO. 50 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 20045 AND ENDING j SEPTEMBER 30, 2005; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN 7j, MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2004, and ending September 30, 2005, as finally submitted to the 7 Board of Directors by the General Manager of said District (a copy of which is on file in the Assistant Secretary's office) be, and the.same is in all things, adopted and approved as the budget g p pp g estimate of all the current expenses as well as the fixed charges against said District for the fiscal 7 year beginning October 1, 2004, and ending September 30, 2005. Section 2: This resolution shall take effect immediately from and after its passage by 7 the Board of Directors of the Baytown Municipal Development District. 7 INTRODUCED, READ, and PASSED by the affirmative vote of the Board of Directors L of the Baytown Municipal Development District this the 2nd day of September, 2003. TO P y CALVIN MUNDINGER, President � S . GAR GAkf W. SMITH, Assistant Secretary APPROVED AS TO FORM: coo ,e ' ICNACIO RAMIR.EZ, SR, General Counsel Li 7 349 09E _�e HE IIMI NMOJAVH 1 K Y._ all ut luoLudojanap OjLuouooa pie oozautwoo `juouL�ojduza `satiijtoej jeuojjLonpo `Ouisnoq ujvjutuu puv a.�3emioouo `dojanap `alowojd of oiMvjs!2oj alels oqj �q palea.zo fool 5upueuij L, st (MI) auoZ JuaLujsanuTa�j IuaLua.IOLij xeZ Qqj ,i BAYTOWN REINVESTMENT ZONE NUMBER ONE 3 BUDGET SUMMARY Fiscal Year 2004-05 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. 2005 Estimated Funding Sources and Uses—Based on the most recent tax roll received from the Harris County Appraisal District, $10,243,299 is the estimated amount of tax increment in the reinvestment zone for the 2004 tax year. The estimated 2004 value for the reinvestment zone totals $60,664,010. Based on this modest incremental growth, the City tax incremental contribution to the fund will be $75,496. While the Zone has been enlarged, we will not see increment revenue as a result of additional development until possibly the next budget year. Negotiations with Harris County will hopefully enable the County to contribute increment in this fiscal year. Harris County participation is restricted to 75% of their base tax rate and any resulting increment is restricted to funding for a County-approved project. Once the cost of this project is funded(reimbursed), County participation will end. Once an agreement has been approved by both jurisdictions, the County incremental contribution is estimated to be $39,327. This increment will be set-aside in a project-specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $850,000 for investments associated with the residential developments. Estimated payments to the City of Baytown from the Zone will total $24,175, which includes a reimbursement of $3,775 that equals 5% of the increment revenues captured by the City for Zone administration and project management and a $20,400 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. Legal costs for work associated with interlocal agreement negotiations and the mall development project are estimated to be$12,000 and will be carried forward as a liability against future increment. Following are the increment values by development project: 7 Proiect Base Value 2004 estimated value Increment Legna $ 1,669,181 $101635,510 $ 8,9665329 Mall $3712423580 $36,062,580 ($ 151805000) Eastpoint $11,508,950 $13,965,920 $ 2,456,970 TOTAL $509420J11 $6096649010 $109243.299 l_ 352 r c 7, Estimated Project Costs The estimated project costs for the Zone outlined in the Project and Reinvestment Zone Financing Plan total $42,090,000, contingent on the level of participation by the,-local taxing entities. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developer and the Zone.This year's developer contribution is estimated to be $850,000 for infrastructure associated with the residential development. Accrued Liabilities Accrued liabilities for zone administration, project management costs, reimbursement of MDD advances, legal services and reimbursements to developers, including interest, are all contingent on the generation of �= Zone increment revenue. The changes in the current and upcoming year's values should enable the Zone to complete reimbursement of the MDD advances and legal consultant for prior unpaid services. �a 353 BAYTOWN REINVESTMENT ZONE#1 FUND 216 BUDGET SUMMARY BY FUND Actual Adopted Estimated Proposed 2002-03 2003-04 2003-04 2004-05 Sources of Funding TIRZ Increment** $ - $ 31695 $ 30,198 $ 755496 Y Developer contribution 1,100,000 8149911 1,000,000 850,000 Advance from Municipal Development District# 30,982 36,000* - - Total Sources 19130,982 8543606 1,030,198 925,496 Uses of Funding 79 I-_1 Zone Administration&Project Management Costs*** - 3,935 65710 245175 Reimbursement of MDD Advances from prior years 235488 30,055 17 Legal Services related to Convention Center and Lee College 275000 Legal Services (past liabilities,paid in full) 8,100 Capital Improvements 1,1009000 8145911 1,000,000 8505000 Services## 305982 363000 13,166 Total Uses 11130,982 8813846 110305198 9251496 Excess (Deficit) Sources Over Uses - (27,240) - 0 Increment-Contingent Liabilities Carried Forward Y, TIRZ Consultant-$475954 Legal Services for the current year Developer reimbursements est. $2,100,000 # MDD advance in 2001-02 was$22,561 ## Services in excess of increment available will become future liability * Change in State Law related to the MDD made this advance unavailable for the TIRZ ** If the county chooses to participate,they would generate an additional$39,327 in TIRZ increment in FY 04-05. *** Zone Administration and Project Management Costs would increase if other entities chose to participate. 2001 base-year value 50,420,711 2003 value $ 5425173,940 2004 estimated value $ 60,664,010 2001-2003 increment $ 4,097,229 2001-2004 estimated increment $ 102243,299 TIRZ revenue calculation/5%Admin. 5% city 0.73703 752496 3,775 county 0.38393 39,327 13,966 college 0.13938 143277 714 129,100 63,455 1/1/2003 City Residential Homes Cost/Home City Payment LEGNA 23 PARKWAY 3 TOTAL FY03-04 26 $ 200.00 $ 52200 1/1/2004 City Residential LEGNA 57 PARKWAY 45 TOTAL FY04-05 102 $ 200.00 $ 20,400 354 r BAYTOWN CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM 2004-2005 ' BUDGET OVERVIEW ' The adopted 2001 Bond Program project summary and attached project narratives are part of an overall comprehensive capital improvement project (CIP) program, which includes utility system projects and other general public improvements projects. The 2005 Bond projects will be funded ' by the issuance of General Obligation (G.O.) bonds, Texas Water Development Board (TWDB) bonds, and Certificates of Obligation (C.O.) bonds. Projects funded by the Municipal Development District (MDD)have been adopted to the MDD board. ' General Capital Improvement Projects The fourth year of the bond program provides resources to continue the street improvement ' program ($4,000,000), drainage improvements ($900,000), design services for replacement of the Baytown Fire Station Five (Bayway Drive) ($85,000) and issuance costs ($75,000). The estimated debt service for the 2005 General Obligation bonds is $406,000. ' • Outstanding Bond Restructuring. The original bond program projected financing for debt issued with these projects for up to a $0.025 cent increase on the ad valorem rate. ' Growth in the assessed valuation and a decrease in existing debt payments due to bond refunding completed in 2002 and the defeasance of bonds approved by City Council in 2004 negated the need for a property tax rate increase for General Obligation debt issued ' for the 2001 bond program. City Council authorized the defeasance of $4,240,000 in outstanding bonds for series 1993, 1994 and 1995 utilizing General Obligation Interest and Sinking Fund reserves restricted for the retirement of debt and Capital Improvement ' Program Funds designated for the bond program. This reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase. This assumes that final figures on the ' assessed valuation received from the Harris County Appraisal District (HCAD) increase at least one percent per year. A reduction in the final assessed valuation received from HCAD may impact the budget. ' • Capital Improvement Program Fund. The 2004 fiscal year was the last year in which funding will be appropriated to the Capital,Improvement Program Fund(CIPF). Pursuant ' to Council's authorization to defease a portion of the 1995 General Obligation bonds, funds were appropriated out of the CIPF balance in 2005 to reduce outstanding debt. Engineering design cost is adopted in 2004-05 to perform the engineering design for ' some projects "in-house." The projected cost of this program, $170,000, will be charged directly to the CIPF funds. It is estimated that the City will realize a cost savings for designing certain sewer rehabilitation projects in-house as compared to the current ' practice of outsourcing for these specific projects. Funds have also been appropriated in ' 355 the CIPF to cover inflationary increase in projects that now have original estimates developed prior to 2001 and are almost five years old. A five-year CIPF budget is included in the Miscellaneous Funds section of the budget. Utility Improvement Projects The Utility Capital Improvement program was expanded and accelerated to address the needs of the wastewater collection and treatment system. The efforts to rehabilitate the wastewater - collection system and expand treatment capacity are vital to accommodate growth, to improve the efficiency of the system, and to comply with Texas Commission on Environmental Quality (TCEQ) regulations. The Technical Adjustment by Council for $1,044,000 was added to the - Utility Program from Water and Sewer Operating Budget. The Utility Capital Improvement program totals $19,875,000 for fiscal year 2004-05. The adopted budget includes: • Reimbursement from the MDD for 60% of the Northeast Wastewater Treatment Plant ($3,2005000). • Appropriation of accumulated interest ($1,080,000) and bond proceeds ($4,000,000) for the 1998 Certificates of Obligation originally issued for a Conference Center. The Water and Sewer fund will make the annual payments for the outstanding debt for this issue starting in 2005. Fq • The Utility Capital Improvement Program increased from a total of $60,702,000 ($49,90250000 Utility funded projects and $10,800,000 MDD sales tax funded projects) to $67,2301000 ($5354305000 Utility funded projects and $13,800,000 MDD sales tax funded projects) due primarily to the following changes: o Revised estimates for the offsite collection/transmission system necessary to direct effluent to the new Northeast Wastewater (NEWW) Treatment Plant. The original cost estimate in 1999 projected costs per linear foot. Now that a firm has been retained to perform the actual design and engineering for this system, the estimated costs take into consideration complexities in terrain for obstructions such as pipelines and railroads, and deeper bore/trench depths. $550005000 o New project to extend the City's water line to connect to the new BAWA water supply lines along Garth Road and North Main Street. This will improve water pressures and flows to the northern portion of the City, provide redundant supply _ capabilities, and provide critical infrastructure for growth and development in this area. $1,000,000 "'' o New project to expand the West District Plant. The total estimated a cost for this - project is $12 - $15 million with design scheduled to begin in 2005. Plant construction is planned to begin in 2007 and take 12 to 15 months to complete. ' This project will be reviewed with the MDD Board for possible joint funding - similar to the NE WW Treatment plant. $150005000 o Updated estimated construction costs for sewer rehabilitation projects resulting in a decrease to reflect current pricing received on bids for recent pipe-bursting proj ects. ($1,2475000) E 356 ;.,:� i L 7 The utility projects will be funded by the issuance of Certificates of Obligation and TWDB bonds. The Council authorized an application for TWDB funding. TWDB offers competitive interest rates that are below current market rates. The TWDB funding process is more complicated and has additional requirements that add additional time to the process. Bonds scheduled for issuance in 2004 have been shifted to 2005 to accommodate the additional time required to complete the TWDB application process. Current debt service will increase for a debt service payment of$1,175,000 adopted next year for bonds issued for the bond ro am. P �' The water and sewer rate increase adopted for fiscal year 2005 is as follows: L 2005 Adopted Current Increase Adopted Percent Service Rates Amount Rates Increase { Inside City Water Base Rate (incl. 2,000 gallons) $8.18 $0.65 $8.83 7.95% Water consumption rate/1,000 gallons $3.10 $0.25 $3.3 5 8.06% L Sewer Base Rate (incl. 2,000 gallons) $8.18 $0.65 $8.83 7.95% Sewer consumption rate/1,000 gallons(a) $2.90 $0.28 $3.18 9.66% Outside City Water Base Rate(incl. 2,000 gallons) (b) $15.68 $1.98 $17.66 12.63% Water consumption rate/1,000 gallons $4.65 $0.3 8 $5.03 8.17% __J Sewer Base Rate(incl. 2,000 gallons) (b) $15.68 $1.98 $17.66 12.63% Sewer consumption rate/1,000 gallons $4.3 5 $0.42 $4.77 9.66% Volume User ater consumption rate/1,000 gallons (c) $1.94 $0.25 $2.19 12.89% (a) Sewer consumption rate increase reflects a higher concentration of debt issued for the City's sewer system. (b) The Base Rate for customers outside the City should be two times the inside _w city rate. There was a section of the ordinance that was not updated last year. The rate adjustment this year updates that section. r= (c) The Volume User water consumption rate is increased the same amount as the LJ inside city water consumption rate. 7 The rate structure includes the first 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000-gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.48 or 8.6% per month. A rate increase of eight percent was projected for 2005 in the rate study L completed and reviewed with Council in 2003. Increases were projected for the nine ears p J Y covered in the study to fund the Utility Capital Improvement program and operational increases necessary for the new Northeast Wastewater Treatment Plant. The amount of the rate increases was contingent on key planning assumptions. If any components of these assumptions change, the amount of the rate increase may be impacted: 357 • Growth in the water and wastewater customer accounts of 1/2 of 1%per year. • Inflation factors. • New and/or expanded programs. - • Water supply costs. The BAWA rate per thousand of$1.26 was projected to increase in 2007 to $1.38. The City of Houston increased BAWA's raw water rates by 3.5% in June of 2004. BAWA's second water supply line project was also moved up one year. BAWA's rate increase to the City is now projected to increase in 2006 to $1.39. An increase for the BAWA disinfection project will occur in 2007 increasing the rate to $1.46. -� • Planned Debt Issues. Any changes to the Utility Capital Improvement program will impact future rates projected. The CIP budget is adopted one year at a time. Future years are shown for information only. Project budgets continue from year to year until the project is either completed or cancelled. Projects funded by sources other than G.O. or C.O. debt appear in other sections of the budget. 7 ,?r 358 i CITY OF BAYTOWN FY 2002-2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET The Capital Improvement Program(CIP) Budget is the City's five-year plan for the acquisition and construction of municipal 7 public improvements. Projects included in the CIP program are usually expensive, non-recurring projects, which have a useful life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. 7 Li Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project Li proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighting such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore any impact to the operating budgets may not occur until the period(s)following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General (GO) Obligations g ( ) bonds, supported or repaid by ad Valorem property taxes, 2) issuance of revenue bonds or Certificates of Obligation by the Utility System Fund, supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the newly I created Municipal Development District(MDD). Secondarily, projects may be funded from other funds, intergovernmental Ld revenues,developer contributions, interest income, and other bond issues. `' ; CIP Program Impact to Current Rates Financing for debt issued for the General Obligation bond program was proposed for up to a $0.025 cent increase on the ad valorem rate. Debt restructuring and defeasance reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase assuming that figures for assessed L valuation received from the Harris County Appraisal District(HCAD) increase at least one percent per year. A reduction in the final assessed valuation received from HCAD may impact the budget. The budget includes a rate increase of$0.25 for water and $0.28 for sewer and$0.65 increase in the base rate for customers inside the city, which primarily covers the debt service for the issuance of certificates of obligation for utility system improvements. The rate increase was projected in the 2003 rate study to pay for bonds issued for the Utility Capital Improvement Program. FY 2004-05 Capital Improvement Program (CIP) Budget by Project Type General Capital - Voter approval in the May 2001 general election authorized the issuance of$29,490,000 in General Obligation (GO) bonds to be used for general capital improvements. The bonds will be issued annually over a five-year period to fund each current years approved projects. The fourth year beginning October 1, 2004 of approved projects total $5,060,000.The improvements in the five-year CIP program include streets and drainage projects as well as public safety. ..i Utility Capital - Utility capital improvements totaling $67,230,000 is planned over the five years beginning with fiscal year 2002 with $19,875,000 approved for fiscal year 2005. The water and sewer fund will issue certificates of obligation and Texas Water Development Board(TWDB)bonds to fund various construction and repair/rehabilitation projects to the water storage and distribution system and the wastewater collection and treatment system. Additionally, $1,000,000 is budgeted to cover the City's portion of the debt payment for the extensions of the City's waterlines to the new second water supply for the Baytown Area Water Authority. L_ MDD Capital - In May 2001 the voters also approved the adoption of an additional one-half(1/2) cent sales tax and the creation of a Municipal Development District (MDD) to administer the public improvement projects funded by the sales tax revenue. Sales tax revenue is projected to fund approximately $2.9 million in capital projects each year over the five years beginning in fiscal year 2002. Projects include economic development initiatives, streets, sidewalks and drainage projects, thoroughfare acquisition and improvements, traffic signal synchronization, utility system improvements and park improvement projects. 359 s FY 2004-05 Capital Improvement Projects Summary FY2004-05 General Capital Improvement Projects Summary FY 2004-05 Project Description Budget FY 2002-06 Plan Streets&Drainage Improvements $ 4,900,000 $ 235250,000 Public Safety Improvements 85,000 2,175,000 Information Systems Improvements - 2,090,000 Public Buildings and Facilities Improvements - 1,250,000 Park and Recreation Improvements - 350,000 Subtotal: $ 4,985,000 $ 29,1159000 Bond Issuance Costs 75,000 300,000 General Capital Improvement Totals: $ 5,10609000 $ 2974159000 Streets & Drainage Projects: The projects listed are part of the City's ongoing annual street program. Periodically, the staff surveys the street's condition, makes recommendations for street rehab projects and prioritizes a list for Council approval. The annual operating budget is affected minimally by the street projects. Funds are included;however,for an on-going street overlay Fnl and maintenance budget. FY 2004-05 Project Description Budget Operating Impact Municipal Street Rehabilitation Program The continuation of our annual street rehabilitation program. A physical condition survey of all City streets has been conducted. The survey determined the streets No impact,improve with the worst physical condition. The survey will assist in determining the next $ 4,0009000 maintenance on existing streets to be rehabilitated. streets. Land Acquisition for Regional Detention Plan Plan to purchase 40 separate tracts of land for proposed site of storm water $ 500,000 Contract mowing between detention facility of varying capacities. $5-$6,000/yr Upgrade of Existing Storm Drainage System The existing storm drainage system in various locations needs to be upsized in both $ 400 000 No impact to annual open and piped ditch areas. operating budget. Streets&Drainage Projects Total: $ 499007000 Public Safety Facilities Project: Replacement of Fire Station #5. This building was built in the 1960's to serve the Wooster volunteers.It has been modified several times in attempts to meet the needs of the career fire service and associated equipment o a diverse response agency. FY 2004-05 Project Description Budget Operating Impact Replacement of Fire Station#5(Bayway) It is too small(2,730-sq. ft vs. 6,500-sq. ft of new Massey Tompkins station),does not meet National Codes and Standards for Fire and EMS responders, does not provide a diverse work force(sleeping and bath facilities)and it is very difficult for the apparatus to enter and leave Bayway Drive due to station layout. We cannot keep needed equipment at the station due to height restrictions and storage space limitations. To provide ease of access and more efficient response, the station $ 859000 No impact to annual should be relocated on West Baker adjacent to entrance to Air Products. operating budget. Exxon/Mobil Chemical is receptive to a long term, low cost lease of adequate property in their greenbelt for the station. Public Safety Facilities Project Total: $ 85,000 IFY 2004-05 General Capital Improvement Totals: $ 47985,000 L 360 r L FY2004-05 Utility Capital Improvement Projects Summary 7 FY 2004-05 Project Description Budget FY 2002-06 Plan Rehabilitation Improvement Projects $ 12,068,000 $ 33,720,000 L Utility System Improvement Projects 100,000 6,861,000 New Development/other Projects 6,715,000 243550,000 Subtotal: $ 18,883,000 $ 65,131,000 Bond Issuance Costs 992,000 1,324,000 Utility Capital Improvement Totals: $ 19,8759000 $ 6694559000 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow staff to respond to emergency situations in the water and wastewater infrastructure on an on-going annual basis. It also provides funding for significant repair and rehab projects and new utility CIP projects necessary due to growth and development in the community. FY 2004-05 Project Description Budget Operating Impact Miscellaneous Rehab&Emergency Projects Provides funding for one million dollars per year for five years for rehabilitation Improved service,no and emergency repairs throughout the city. $ 190009000 impact to operating budget. Lakewood Sewer Improved service,no Removal of existing 6,8&10-inch concrete clay sewer and sliplined pipe. Replace $ 2,790,000 impact to operating with larger diameter pipe. budget. Park Street Elevated Storage Tank 17 The Park Street elevated storage tank painting and repairs is needed to comply with Improved service,no L TCEQ Rules and Regulations and also to maintain the"Superior Water"status. $ 500 000 impact too operating P g budget. West Baytown Sewer Replace 8,500-feet of 6,8& 10-inch concrete and 5-inch liner. Have had numerous Improved service,no .a point repairs and interrupted service. impact to operating $ 3,280,000 budget. ' Graywood Subdivision Improved service,no Replace 12,800-feet of 5-inch liner&6-inch concrete pipe to 8-inch PVC. Install $ 928,000 impact to operating manholes at clean-outs. budget. Central District Plant Rehabilitation Replace both clarifier mechanisms,bar screen,grit removal system,belt press $ 6709000 Improved service,impact conveyor,digester equipment.Install bypass channel at headworks,Install new to operating budget due to s control panels. operational costs. Roseland Sewer Improved service,no Replace 6,8& 10 inch concrete sewer lines with PVC.Rehab all manholes. $ 700,000 impact to operating budget. ` Woodlawn Sewer Improved service,no Replace 6,8& 10"concrete sewer lines with PVC.Rehab all manholes. $ 1,200,000 impact to operating budget. y' West District Plant Expansion Build a new 4.0 Million Gallon per day treatment plant.This would expand the $ 190009000 Improved service,impact facility to 8 MGD capacity. to operating budget due to operational costs. Rehabilitation Projects Total: $ 121068,000 L_ 361 FY 2004-05 Project Description Budget Operating Impact Utility System Improvements Projects: These projects improve services provided. Elevated Storage Tanks(1 MG) "R Design service for a new 1 MG elevated storage tank. Construction scheduled for Improved service,no 2006. $ 100,000 impact to operating budget. Utility System Improvement Projects Total: $ 1009000 t New Development/Other Projects: Projects planned to address growth and development in various of the city and the overall operations of the water and sewer facilities. Northeast Wastewater Treatment Plant(40%Water&Sewer&60%MDD) The confirmed growth and development within the City is necessitating the need to for design and construction for the Northeast Wastewater Treatment facility. The project is estimated at$23,000,000 with 60%of the funding from MDD. $ 5,7159000 Added operating costs. BAWA New Waterline Extension: Cover the Baytown Area Water Authority's debt payment to TVWDB for the City's extension to the second water supply line. $ 190009000 Subtotal New Development/Other Projects $ 697159000 Total Utility Improvements $ 18,8839000 ' ,l FRI :l t J] 9 362 1 l L FY2004-05 Municipal Development District CIP Projects Summary FY 2004-05 Project Description Budget FY 2002-06 Plan Economic Development Projects $ 300,000 $ 1,500,000 Li Streets,Drainage,Sidewalks&Signalization Projects 527,478 3,0343912 Utility Projects 2,200,000 14,563,000 Parks Projects 1,250,000 5,992,000 Subtotal: $ 4,2771478 $ 25108%912 '' Project Administration&Overhead 150,000 737,500 Contingency 300,000 470,000 MDD Capital Improvement Project Totals: $ 4,7271478 $ 26,297,412 Economic Development Projects: Economic development projects are necessary to promote growth of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of I Baytown's economic foundation. L� FY 2004-05 Project Description Budget Operating Impact Economic Expansion and Promotion Projects Funding for projects development of new and expansion of existing businesses for the creation and retention of primary jobs along with support for the Baytown— $ 3009000 No impact to annual West Chambers County Economic Development Foundation. operating budget. Economic Development Projects Total: $ 300 000 Streets, Drainage, Sidewalks & Signalization Projects: Projects designed to provide improved traffic mobility and flow, easing of congestion,construction of pedestrian sidewalks and access. Funds are also available to acquire new thoroughfare right of-way for future development and construction. FY 2004-05 _ Project Description Budget Operating Impact Street Signals Synchronization Design services for signal operation mechanisms designed to improve traffic flow $ 100 000 No impact to annual along Main Street and Alexander Street. operating budget. -' Sidewalks Provides funds to construct sidewalks in areas of highest need. $ 50,000 No impact to annual operating budget. Matching Funds for Thoroughfares Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the Texas State Infrastructure Bank in the amount o $2,500,000 was received in 2002 for the completion of the Decker Drive State Hwy.,no impact to �s thoroughfare improvements. The loan is for an eight-year period for$377,478 each $ 3779478 City budget. year. The third payment will be due in 2005. Streets,Drainage,Sidewalks&Signal Project Totals: $ 5279478 L 7 7 363 t Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure, utility resources to current ; citizens,provide for orderly and controlled development of business and industry and residential development in new geographic sections of the City and ETJ. `T FY 2004-05 Project Description Budget Operating Impact Economic Development-Developer Cost Share The City will have the ability to upsize lines installed by developers to meet No impact to annual additional future water and sewer needs for undeveloped areas serviced by the same $ 2009000 operating budget. lines. Northeast Wastewater Treatment Plant The confirmed growth and development within the City is necessitating the need to begin design and construction for the Northeast Wastewater Treatment facility. The project is estimated at$23,000,000 with 40%of the funding from water and sewer debt. This project will be funded by issuance of bonds by the water&sewer fund. $ 2,000,000 Added operating costs. MDD will reimburse the City for its share of annual debt payment estimated to be $257,000 in 2005. Utility Projects Totals: $ 29200,000 Parks Projects: New park development and quality maintenance of the City's park system is vital to the continued growth, development and improvement in Baytown's quality of life. FY 2004-05 Project Description Budget Operating Impact Goose Creek Stream,Phase IV Interlocal agreement with the City of Baytown(City)to provide additional funding to meet the matching requirement for the third phase of the Goose Creek Stream Trail System.The project started in 1993 and is estimated to cost$2,349,314.16. This phase will extend the trail from Arizona Street to West Texas Avenue. Contract mowing est. Approximately eighty percent(80%)or$1,699,892 of the project has been $ 240,000 $6,000/yr after approved for funding with ants from the Intermodal Surface Transpiration pp g grants p completion. Enhancement(ISTEA)and the Congestion Mitigation Air Quality(CMAQ). The City of Baytown's match is$469,862.83. Gray Center& Sports Complex Renovations Additional funds to issue change orders to contractor for Alternative#1 for the Additional part-time Pavilion and Alternative#2 for the Concession. $ 5759000 employee during peak months. East Harris County Soccer Sports Complex Water Harris County and the East Harris County Soccer Association are planning a large soccer complex(150 acres)to be built near North Main and FM 1942. The City has Installation and been asked to participate in Phase I by providing water service to the site. Funding $ 400,000 maintenance costs of water contingent on legislation that will allow MDD to spend funds outside the district. line. Roseland Pavilion Air Conditioning Install(2)5,000 BTU air conditioning units to replace ceiling fans,install drop- ceiling with new light fixtures,and upgrade electrical system to meet current code. $ 35,000 Added operating costs. Park Projects Totals: $ 192509000 MDD Capital Improvement Project Totals: $ 492779478 1 364 � I CITY OF BAYTOWN FY 2002-06 CAPITAL IMPROVEMENTS PROGRAM(CIP)BUDGET PROJECTS SUMMARY Year 1 Year 2 Year 3 Year 4 Year 5 2001-02 2002-03 2003-04 2004-05 2005-06 Total General Capital Improvements Projects Project Totals $ 77080,000 $ 7,280,000 $ 45630,000 $ 4998500 $ 5714000 $ 2911155000 Issuance Costs - 75,000 75,000 75,000 755000 3005000 General Capital Improvement Project Totals: $ 790809000 $ 793559000 $ 497059000 $ 5,0609000 $ 592159000 $ 2994159000 Utility Rehabilitation and Improvements Projects Project Totals $ 5,310,000 $ 5,753,000 $ 11,905,000 $ 180300 $ 2470555000 $ 6559061,000 Issuance Costs 10500 77,000 75,000 992,000 7500 1,324,000 Utility Rehabilitation and Improvements Projects Totals: $ 594159000 $ 598309000 $ 11,980,000 $ 1998759000 $ 2491309000 $ 6792309000 2001 Bond Program Improvement Project Totals: $ 1294959000 $ 1391859000 $ 1696859000 $ 2499359000 $ 2993459000 $ 9696459000 Municipal Development District (MDD)Projects Project Totals $ 370007000 $ 2,122,478 $ 315071478 $ 4,2771478 $ 1212575478 $ 25,1647912 Project Administration&Overhead 137,500 15000 1505000 15000 150,000 7379500 Contingency - - 207000 300,000 150,000 4705000 Municipal Development District Project Totals: $ 391379500 $ 292729478 $ 396779478 $ 497279478 $ 1295579478 $ 2693729412 2001 Bond Program and MDD Project Totals: $ 159632,500 $ 1594579478 $ 2093629478 $ 2996629478 $ 419902947 $ 12390179412 w o� v, CITY OF BAYTOWN FY 2002-06 CAPITAL IMPROVEMENTS PROGRAM(CIP)BUDGET GENERAL CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 2004 2005 2006 Project Description Year 1 Year 2 Year 3 Year 4 Year 5 Total w o� Street Improvements 1 Municipal Street Rehabilitation Program $ 35,2845203 $ 4,756,022 $ 3,200,000 $ 450005000 $ 4,0001,000 $ 19,2405225 2 Hardin Road Street Renovation 715,797 43,978 - - - 759,775 Subtotal: 4,0009000 49800,000 39200,000 43,000,000 49000,000 2090009000 Drainage Improvements 1 Land Acquisition for Regional Detention Plan 250,000 5002000 - 500,000 - 1,250,000 2 Upgrade of Existing Storm Drainage System - 144,876 4003000 400,000 40000 173443,876 3 Hardin Road Drainage 210,000 1155024 - - - 325,024 4 YMCA Drive Drainage 455000 - - - 4500 5 Park Street Drainage 130,000 - - - - 130,000 6 Pinehurst I Drainage 15,000 - - - - 155000 7 Bayou Vista/Pinehurst Drainage - 125,000 - - - 125,000 8 Bowie Street Drainage - 93,300 - - - 9,300 9 Cedar Bayou Drainage - 5,800 - - - 52800 Subtotal: 650,000 9009000 4009000 9009000 400,000 392509000 Fire Fiahtinz Facilities&Equipment Improvements 1 Fire Apparatus Replacements(2 Pumpers) 350,000 4003,000 - - - 7503,000 2 Fire Apparatus Replacements(Quint) - 600,000 - - - 6005000 3 Replacement of Fire Station#5(Bayway) - - - 851000 7405000 825,000 Subtotal: 350,000 190009000 - 859000 7409000 291759000 Information TechnolMy and Equipment Improvements 1 Wireless Network Backbone 530,000 155,000 350,000 - - 13035,000 2 Geographical Information System(GIS)-Phase 1 2003,000 150,000 150,000 - - 500,000 3 UHF Radio Equipment Replacement - 1501000 405,000 - - 5553,000 Subtotal: 7309000 4559000 9059000 - - 290909000 Community Center Improvements 1 Community Center Building Improvements(Roof&HVAC) 19250,000 - - - - 152509000 Park Improvements 1 Playground Renovations - 1251,000 1259000 - - 2509000 2 School Park Sites Improvements(Carver&Travis @$50,000) 1009000 - - - - 100,000 Subtotal: 1009000 1259000 125,000 - - 3509000 Annual program totals 75080,000 71,2803,000 41,630)000 4,985,000 5,14000 29,115,000 Issuance Costs - 75,000 75,000 75,000 75,000 300,000 Total General Capital Improvements and Bond Issuance $ 7,0809000 $ 793559,000 $ 497059000 $ 51,0609000 $ 592159000 $ 29,415,000 a 1 -73 --A ;r ---- --- it CITY OF BAYTOWN FY 2002-06 CAPITAL IMPROVEMENT PROGRAM(CIP)BUDGET UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 2004 2005 2006 Project Description Year 1 Year 2 Year 3 Year 4 Year 5 Total Rehabilitation Proiects 1 Miscellaneous Rehab&Emergencies $ 1,000,000 $ 1,000,000 $ 15000,000 $ 1,000,000 $ 1,000,000 $ 5,0005000 2 Lakewood Sewer ($3,865,000 funded by TWDB) - - - 27790,000 15075,000 305,000 3 Pruett Addition Sewer - - - - 500,000 5005000 4 West Main&James Elevated Storage Tank - 500,000 - - - 500,000 5 Park Street Elevated Storage Tank - - - 500,000 - 500,000 6 Craigmont Subdivision(Phase 1 &2) 491,612 - 6501000 - - 1,141,612 7 West Baytown Sewer($4,620,000 funded by TWDB) - 25000 - 3,28000 11740,000 51270,000 8 Pinehurst I Sewer 4475254 - - - - 447,254 9 Graywood Subdivision - - 272,000 928,000 - 1,2005000 10 East District W/W Plant 159003000 - - - - 15900,000 11 Central District W/W Plant($670,000 funded by TWDB) - - 330,000 670,000 - 1,000,000 12 Texas Avenue Lift Station - 530,000 500,000 - - 1703010000 13 Big Missouri Lift Station&Force Main 810,000 640,000 850,000 - - 2,3005000 14 Central Heights Sewer - - 800,000 - - 800,000 15 Chaparral Subdivision - - - - 600,000 600,000 16 School Courts Sewer - 195,979 - - - 195,979 17 Eva Maude Sewer - 588,477 - - - 588,477 18 Kingsbend Sewer - 1,200,000 - - - 1,2005000 19 Roseland Sewer - - - 700,000 - 700,000 20 Woodlawn Sewer - - - 1,200,000 - 1,200,000 21 Steinman Sewer - 225,000 15400,000 - - 116257000 22 West District Plant Expansion(Cost Estimate-$12,000,000) - - - 1,000,000 - 1,000,000 23 Goose Creek Lift Station 201,634 3251)062 122,192 - - 648,888 24 West District Headworks(Cost Estimate-$1,459,500) 5911500 - 627,808 - 775,000 17462,308 25 Grand Parkway(SH99)Utility Relocation - 220,482 - - - 220,482 Subtotal: 49910,000 596755,000 61,5529000 12,068,000 51,6909000 3498959000 Utility Svstem Improvement Proiects 1 Elevated Storage Tanks-One @ 1 MG - - - 100,000 17330,000 1,430,000 2 Loop Water Lines - 78,000 253,000 - - 3311000 3 Remote Meter Reading System - - 5,1007000 - - 55100,000 Subtotal: - 78,000 5,3539000 1007000 193309000 698619000 New Development Proiects/Other 1 Tri-City Beach Road Water Line Extension - - - - 150,000 150,000 2 NE Wastewater Treatment Plant($23,000,000 funded by TWDB;60%MDD) 400,000 - - 55715,000 16,885,000 23,000,000 CN3 Extensions to New BAWA Waterline - - - 1,000,000 - 1,000,000 Subtotal: 4009000 - - 65715,000 17,0359000 2491501,000 Annual program totals 5,3103000 5,753,000 11,905,000 185883,000 24,055,000 65,906,000 Issue Costs 105,000 77,000 75,000 992)000 75,000 11,324,000 Total Utility Rehabilitation and Improvements $ 59415,000 $ 598309000 $ 11,980,000 $ 1998759000 $ 249130,000 $ 679230,000 Less:BAWA Debt and$5,080,000 Conference Center Debt $ - $ - $ - $ (6,08030000) $ - (690809000) Proposed Bond Issuance $ 51,4151,000 $ 598309000 $ 1199801,000 1$ 13,795,000 $ 24,1309000 $ 6191509000 MUNICIPAL DEVELOPMENT DISTRICT FY 2002-06 CAPITAL IMPROVEMENTS PROGRAM(CIP)BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY 2002 2003 2004 2005 2006 Total Project Description Year 1 Year 2 Year 3 Year 4 Year 5 Phase I w C� 00 Economic Development Projects 1 Development of New and Expansion of Existing Business and Industry $ 300,000 $ 3001000 $ 300,000 $ 300,000 $ 3001,000 $ 1,500,000 Streets,Drainage,Sidewalks&Signalization Projects 1 Street Signalization Synchronization 3502000 5002000 - 1001000 - 9505,000 2 Land Acquisition for New Thoroughfares 1253,000 10000 50,000 - 1 MOM 3755000 3 Sidewalk Projects(incl.Rollingbrook and other areas of need) 1MAO 50,000 - 50,000 - 2001,000 4 Decker Dr.Loan Repayment 250,000 127,478 377,478 377,478 37711478 11,509,912 Subtotal 825,000 777,478 427,478 527,478 47730478 3,034,912 Utility Projects 1 Economic Dev.Cost Share with Developers to Upsize New Utilities 20011000 1631,000 100,000 200,000 100,000 763,000 2 Northeast Wastewater Treatment Plant(60%MDD,40%W&S) - - 1,200,000 220001,000 1000)000 1338002000 Subtotal 2005000 16311000 11300,000 2,20%000 10,700,000 14,5632000 Parks Projects 1 Goose Creek Stream,Phase IV(80%Match CMAQ$1,089,535) 50,000 15010000 (90,000) 24000 - 3505000 2 Gray Center Renovations: Girls and Adult Softball Complex 610,000 48010000 1,200,000 575,000 - 23865,000 3 Roseland Park Bulkhead Renovations and Trail Construction 2452000 - - - - 24500 4 Nature Center Entryway and Misc.Improvements 4501000 21530000 - - 2001)000 8655000 5 East Little League Land Acquisition 1505000 12510000 - - - 275,000 6 East Harris County Soccer Sports Complex Water 70,000 (703,000) 1002000 4003000 - 5005000 7 Roseland Park Sprayground 1003,000 (185000) - - - 823,000 8 Wetlands Center Improvements(add AC/Heating) - - - - 10500 105,000 9 Baytown Little League Improvements - - - - 115,000 1153000 10 Decker Dr.Landscaping Plan - - 302000 - - 307000 11 Roseland Pavilion Air Conditioning - - - 35,000 35,000 12 Goose Creek Stream Phase III - - 240,000 - - 2409000 13 Arboretum and Park - - - - 360,000 3603,000 Subtotal 1,675,000 882,000 1,480,000 15250,000 780,000 610675000 Project Administration and Overhead 1371500 150,000 150,000 150,000 150)000 737,500 Contingency - - 20,000 300,000 150,000 470,000 MDD Budget Phase I $ 3,1379500 $ 29272,478 $ 396779478 $ 497279478 $ 1295579478 $ 2693729,412 Less:Debt Issued by Water&Sewer $ - $ - $ (192009000) $ (290009000) $ (10,6009000) $ (1398009000) Plus:Annual Debt Payments to Pay Water&Sewer Debt $ - $ - $ 969000 $ 2579000 $ 191079000 $ 19460,000 Adjusted MDD Budget Phase I $ 39137,500 $ 292723,478 $ 2,5739478 $ 21,9849478 $ 390649478 $ 149032,412 CITY OF BAYTOWN 2001 Bond Program General Capital Improvement Projects Project Summaries Streets & ROW Improvements Street Improvements 1. Municipal Street Rehabilitation Program The continuation of our annual street rehabilitation program and a physical condition survey of all City streets will be conducted. The survey will determine the streets with the worst physical condition. We have already funded the top nine streets under the "2000 Municipal Street Rehabilitation Program."The survey will assist in determining the next streets to be rehabilitated. $20,000,000 Drainage Improvements 1. Land Acquisition for Regional Detention Plan Purchase 40 separate tracts of land for proposed site of a storm water detention facility of varying capacities. Land acquisition will implement an orderly development of a regional detention plan in lieu of our current policy of requiring small individual detention ponds for developments over one acre. Numerous small detention ponds create a continuing maintenance problem, mosquito-breeding problem, and adversely affect the tax revenue of developed property. $1,2505000 2. Upgrade of Existing Storm Drainage System The existing storm drainage system in various locations needs to be upsized in both open and piped ditch areas. $2,000,000 Total Streets&Drainage Improvements $34250,000 Public Safety Improvements Fire Fighting Facilities &Equipment Improvements 1. Fire Apparatus replacement(2 Pumpers Li Replacement of two reserve pumping engines (Shop 20, a 1979 Ward LaFrance, 150,000+ miles, poor condition and Shop 40,a 1986 Grumman, 70,502 miles and 6,208 hours [equivalent to 248,320 miles] fair condition). Two front-line engines will move to reserve status (shop 23, 56,721 miles and 3,897 hours [equivalent to 155,880 miles] and shop 52, 66,432 miles and 4,146 hours [equivalent to 165,840 miles], both 1993 Emergency One products). This will give us reliable reserve engines and complete the transition of all pumpers to four-door, fully enclosed cabs. By replacing reserve equipment while it has some service life, we recoup more of our initial investment. We have averaged less than $10,000 at sale for our surplus equipment, due to its age and condition. $750,000 2. Fire Apparatus replacement(Quint) Replacement of reserve quint (Combination pumper/ladder truck) (Shop 30, a 1986 Boardman, 82,316 miles in fair/poor condition). Ladder One will move to reserve status (shop 16, 57,476 miles and 5,481 hours [equivalent to 219,240 miles], a 1993 Smeal in good condition). This will give us a reliable reserve quint and complete the transition of all quints to four-door, fully enclosed cabs. Shop 30 is in unreliable condition and we anticipate additional, capital level expenditures to keep the truck safe and serviceable. In FY 1998-1999, we budgeted and spent$15,000 on aerial repairs and still have not been able to get the ladder certified. We anticipate, as much as $30,000 to get the aerial back in service and there is no assurance how long the repairs will last.The aerial device must be re-certified annually. $6005000 369 ,i. 3. Replacement of Fire Station 5 fflayEayj Replacement of Fire Station Five, 7210 Bayway. This building was built in the 1960's to serve the Wooster volunteers. It has been modified several times in attempts to meet the needs of the career fire 1- service and associated equipment of a diverse response agency. It is too small (2,730-sq. ft vs. 6,500-sq. ft of new Massey Tompkins station), does not meet National Codes and Standards for Fire and EMS responders, does not provide a diverse work force (sleeping and bath facilities) and it is very difficult for the apparatus to enter and leave Bayway Drive due to station layout. We cannot keep needed equipment at the station due to height restrictions and storage space limitations. To provide ease of access and more �. efficient response, the station should be relocated on West Baker adjacent to entrance to Air Products. Exxon/Mobil Chemical is receptive to a long term, low cost lease of adequate property in their greenbelt for the station. $825,000 Total Public Safety Improvements $2,175,000 Information Systems Improvements - Information Technology and Equipment Improvements 1. Wireless Network Backbone With the increased demand on our current network infrastructure and expansion of networked applications,the City needs to expand its wide-area-network capabilities. This project is the first phase to increase the backbone from 1.5MB to 11 MB backbone. Our current network utilization of our main WAN connection between City Hall and the Police Department is 95%. This phase would include putting City Hall, Police Department and the City Hall Annex at Defee Street on a wireless network with bandwidth almost ten times our current capability. In addition it would include a fiber optic connection between the Municipal Service Center, Fire Station Two and City Hall as well as recabling of Fire Administration, Defee Street, and the Community Center to facilitate increased network speeds. Future expansion would include encompassing the remaining WAN sites via wireless network or fiber optics. $1,035,000 2. Geo rgraphical Information System ,GIS, -Phase I GIS is a goal of the City of Baytown to provide geographical information of city infrastructure. Though it is premature to begin such issues as the compilation of the Base Map, purchase of the main computer f equipment and adding staff to operate such a system,Phase I must be completed before we proceed. This phase includes the creation and maintenance of a City wide (including the E.T.J. area) monumentation system, which is appropriate for surveying control and support of the GIS system. It also includes the purchase of GPS base stations, roving backpack data collection systems, and vehicles for the data _y collection crews. $50000 3. Replace UHF radio equipment - FCC will require all radios to be refarmed by the year 2003, reducing the bandwidth for each frequency used within the radio. It is estimated the cost to perform the refarming will be approximately the same as purchasing a new radio. This past year the City of Baytown purchased 800 MHz radios for all emergency services and contracted with Harris County for radio airtime. This supplement would purchase 800 Trunking capable radios for Public Works, Parks, Health, Planning and Inspections, and place them on the Harris County system. By placing all City departments on the same system we will have improved communications for day-to-day interaction and during emergency response and recovery. $555,000 9J Total Information Systems Improvements $2,090,000 370 7 Public Buildings and Facilities Improvements Community Center Improvements 1. Community Center Building rovements Replacement of the complete HVAC system in the Community-building with the installation of"zone" capabilities and connection of the chiller system installed during the renovation of City Hall. The current system fails frequently and will no longer operate at capacity. The entire roof will also be replaced, along �.� with associated, damaged substrate, flashing and trim. This roof is plagued by numerous, frequent leaks and is patched on a regular basis. Complete replacement is the only effective means of waterproofing the building. The project budget includes funds for upgrading the restroom facilities to meet ADA standards. $1,250,000 Total Public Buildings and Facilities Improvements $14250,000 f 7J Parks and Recreation Improvements 7 Park Improvements ry r 1. Playground Renovations The City currently budgets capital funds annually to replace park equipment and upgrade facilities to address handicap access and to improve safety for users. This project will allow us to expedite this program to complete this work at the following locations: Allenbrook Park, Eddie Huron Park, Barkaloo Park, Frank Murdock Park, Bowie Park, Wayne Gray Sports Complex, Brairwood Park, N.C. Foote Park, Busch Terrace Park, Newcastle Park, Carver Park, Tej as Park, Central Little League Park, Unidad Park, Dale Street Park,W.L. Jenkins, Duke Hill Park and Walker Park. $2505000 2. School Park Sites A joint venture with GCCISD to construct parks/playgrounds at the new Carver and Travis Elementary schools. This project is funded by GCCISD in their bond package. Our contribution for each park is L estimated at$50,000. $100,000 7 Total Parks and Recreation Improvements $3504000 7J,- Bond Issuance Costs $3009000 TOTAL PUBLIC IMPROVEMENTS $29.415o000 7 7 7 371 L_ CITY OF BAYTOWN 2001 Bond Program Utility Improvement Projects Project Summaries Rehabilitation Projects 1. Miscellaneous Rehabilitation and Emergencies Provides funding for one million dollars per year for five years for rehabilitation and emergency repairs throughout the city. $5,000,000 2. Lakewood Sewer Rehabilitation Removal of existing 6, 8 & 10-inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $3386500 ` J 3. Pruett Addition Sewer Rehabilitation Removal of existing 6, 8 & 10-inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $5001000 4. West Main and James Street Elevated Storage Tank Rehabilitation The West Main and James Street elevated storage tank is in need of painting and repairs. This is needed to comply with TCEQ Rules and Regulations and also to maintain the "Superior Water"status. $500,000 i 5. Park Street Elevated Storage Tank Rehabilitation The Park Street elevated storage tank is in need of painting and repairs. This is needed to comply with TCEQ Rules and Regulations and also to maintain the"Superior Water" status. $5005000 6. Craigmont Subdivision Rehabilitation This subdivision receives interrupted sewer service every time there is a heavy rainfall event. The system _J was slip-lined a few years ago,but did not alleviate this problem. This project would rehabilitate 20,000 linear foot of sewer line. $151415612 J 7. West Baytown Sewer Rehabilitation Replace 8,500-feet of 6, 8 & 10-inch concrete and 5-inch liner. Have had numerous point repairs and interrupted service. $552705000 8. Pinehurst I Subdivision Rehabilitation Replace deteriorated sanitary sewer pipe in the Pinehurst I Subdivision to correct sewer inflow and infiltration that causes bypass and backup into homes during rain events. $447,254 J N 9. Graywood Subdivision Replace 12,800-feet of 5-inch liner& 6-inch concrete pipe to 8-inch PVC. Install manholes at clean-outs. {-` $1,200,000 10. East District Waste Water Treatment Plant Rehabilitation Replace old aeration piping and drops, clarifier mechanism, airlift pump and piping,weirs and baffles, lift station pumps, sluice gates and electrical equipment. Demolish old digester, centrifuge building and lift station structure. This is the original area of the plant built in 1975-76. $139001000 L 372 ,� J 11. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head-works to prevent overflows during bar screen breakdowns. Replace 14-year-old mechanical bar screen and serpentex conveyor. Replace Administration Building containing asbestos flooring. Replace lift station motor control cabinet. $150005000 7J, 12. Texas Avenue Station Rehabilitation Replace pumps, piping, valves, ventilation, and electrical equipment that are 25 years old. The deterioration of this equipment is allowing for the potential of a major disruption of sewage flow to the Central District Wastewater Treatment Plant. The life expectancy of this equipment is 20 years old. $1,030,000 13. Big Missouri Lift Station&Force Main Upgrade Upsize wet well, force main, and pumps to eliminate overflow conditions on Huggins Street during rainfall events. $21300,000 7 14. Central Heights Sewer Rehabilitation Replace 6-inch liner and 8-inch concrete with 8-inch PVC (7,800'). Have had numerous point repairs and interrupted service. $800,000 15. Chaparral Subdivision Rehabilitation Replace 3,700 linear feet of 8-inch concrete to prevent sewer bypassing into storm sewer. $600,000 16. School Courts Sewer Rehab 5,000 feet of deteriorated 6-inch and 8-inch concrete pipe. $195,979 17. Eva Maude Sewer Rehab approximately 24,000 feet of 8-inch concrete sewer pipe. $5885477 18. Kingsbend Sewer Rehab approximately 11,300 feet of concrete sewer pipe. $1,2005000 19. Roseland Sewer Rehab approximately 20,000 feet of concrete sewer pipe. $7005000 20. Woodlawn Sewer Rehab approximately 33,000 of concrete sewer pipe. $1,200,000 i 21. Steinman Sewer Rehab approximately 9,000 of concrete sewer pipe. $156251000 22. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow new development in the service area. The estimated cost to accomplish this objective is$12,000,000. $150005000 23. Goose Creek Lift Station Preliminary engineering for this project will to verify and confirm influent line flows and capacity of the lift station. Estimated final design and construction costs totals$600,000. $6485888 24. West District Headworks Preliminary engineering for this project will to verify and confirm influent line flows and capacity of the lift station. Estimated final design and construction costs totals$1,400,000. $1,462,308 373 {_ 25. Grand Parkway Utility Relocation Relocation of an existing 16" water line and a 4" sanitary sewer force main to facilitate the r, construction of State Highway 99 at the intersection of F.M. 1405 and Spur 55 in Chambers (_ County. $220,482 1- Total Rehabilitation Projects $34,895,000 ..r System Improvement Projects 1. Elevated Storage Tank- 1 MG An elevated storage tank is needed in the area of I-10 and North Main. There is no elevated storage tank ' on the north side of town to supply emergency water in case of fire and to supply water at a constant pressure. $1,430,000 2. Loop Water Lines for Reliability The existing 16-inch waterline along the Hwy 146 feeder road just west of Garth needs to be extended under Goose Creek and tied into Garth Road. This needs to be replaced and reconnected across Goose Creek. The 6-inch waterline on Del Oro and the 6-inch water line on Cedar Bayou Lynchburg road are dead ends. This needs to be looped in order to help with the volume of water to this area and increases equalize pressure. $3311000 3. Remote Meter Reading System '. Implement automated meter reading system by replacing or converting existing meters with radio _ frequency transmitter enabled meters. $5,100,000 Total System Improvements Projects $6,861,000 New Development/Other _ 1. Tri-Cities Beach Road Water Line Extension The 12-inch waterline on Tri-Cities Beach Road needs to be extended from Bay Oaks Harbor to Cedar Bayou. $1505000 2. Northeast Wastewater Treatment Plant(60%MDD, 40%W&S) Allow for growth and development in the northeast part of town and relieve excessive flows at the East plant. $2310005000 3. BAWA Waterline Extensions The City will add extensions from the new BAWA water supply line on Garth and North Main. Funding to cover the City's portion of the BAWA proposed project. The City's annual payment will be approximately$68,000. $1,000,000 Total New Development/Other $243150.1000 Bond Issuance Costs $193249000 TOTAL UTILITY IMPROVEMENT PROJECT (Proprietary Fund) 567*230s000 374 .7 7 CITY OF BAYTOWN WASTEWATER SYSTEM COMPLIANCE AND CAPACITY CONSIDERATIONS • Key Elements ➢ System consists of approx. 400 miles of sewer mains; approx. 50% is 1 concrete or clay. ➢ Plant capacities - 2 of the 3 existing treatment plants are land-locked and cannot be expanded. ➢ By accelerating the wastewater improvements, the City is proactively addressing both regulatory issues as well as accommodating growth during current"window of opportunity." o This growth results in the future revenues to assist in financing improvements to existing infrastructure while the infrastructure 7 associated with the growth is new and relatively maintenance-free. o The Utility availability process tracks the flows, demands and 7 commitments on the treatment plants and collection system to improve reliability and balance repairs/upgrades with growth/demand. ➢ The need for wastewater improvements has been recognized for years. o Sliplining was initiated in the late 70's/early 80's and completed in many of the older neighborhoods. o A wastewater study was conducted in February 1999 and sites for additional treatment facilities were identified. Land acquisition efforts were started in 2000 and will be concluded soon. o The 1991 bond program included $19.2 million in wastewater improvements. o The next bond program (2001) included $29 million in utility projects, $26 million of which were wastewater improvements. o The 2001 Utility Bond Program was recently expanded from $29 million to $49.9 million (which consists of $40.9 million in 7 wastewater projects) to add additional, near term wastewater projects to intensify rehabilitation efforts. 7 ➢ An additional funding source (Municipal Development District funded by %2 cent sales tax) was voter approved in 2001 and has been identified as a source of funding for 60% of the cost for the new Northeast Wastewater 71 Treatment Plant. LL_, o New NE plant will relieve some of the service area from East district plus accommodate new development, relieving the added . demand on West District. o Site to be acquired is approx. 44 acres. An offer to purchase the land has been made, contingent upon environmental assessment. 7 o Initial capacity 4 MGD. ➢ A significant amount of work has been completed recently. o $8.3 million in 1999 o $4 million in 2000 375 Ji I Cam- o $2 million in 2001 o $1.5 million in 2002 ➢ $10.1 million in wastewater repairs are budgeted and in various phases of implementation in 2003. ➢ Work planned in next 3 years, including Certificates of Obligation, TWDB debt and MDD funding exceeds $40 million. • City serves as a regional wastewater treatment provider, serving District 27, McNair, Lake MUD, Spring Meadows MUD, and Chambers County MUD No. 1. • Excessive rainfall over past 2 years has contributed to system problems. • Private lines contributions to the problems will be addressed. ➢ 40-50% of the inflow and infiltration(I&I)may be from private lines. ➢ A new enforcement ordinance has been is approved by the City. ➢ Aggressive investigative/smoke testing to be conducted as each system :Y segment is rehabilitated followed by correction enforcement. - ➢ Community Development Block Grants funds will be considered to address private line repairs in low income areas which tend to be older and in worse condition. • New water and sewer rate study performed by Maximus, Inc. will help ensure adequate rate structures to support O&M and capital improvements needs. • New water & sewer master plan, with land use assumptions, capital improvements plan and impact fees underway. Existing connection fees will be updated to assist with system capital funding. This will assist in keeping ratepayer funds generally available more for system repairs rather than to pay for capacity expansion for growth. I i S 376 7 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Municipal Court Special Revenue Fund(Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose L' a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as � computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant(JAIBG) This is a three-year 90/10 grant program funded by the Criminal Justice Division(CJD)to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its sixth-year funding cycle, which is scheduled to end on July 31, 2005. The City of Baytown plans to reapply for future funding from CJD to continue its program efforts in this area. • Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. � Hazmat/Homeland Security Special Revenue(Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non-residents. A $750,000 grant was obtained in 2004 by the City for a motorized vehicle and equipment. Law Enforcement Terrorism Prevention Program(LETPP) LETPP program is funded through a federal grant from the Office of Domestic Preparedness through the State Homeland Security Grant Program, which is administered by the Texas Engineering and Extension Service. The City's initiatives under this program are to conduct threat assessments and a comprehensive inventory assessments of potential targets in the Baytown response areas. State Homeland Security Program(SHSP) SHSP is funded through a federal grant from the Office of Domestic Preparedness through the State Homeland Security Grant Program, which is administered by the Texas Engineering and Extension Service. The initiatives under this program are to enhance the readiness and response capabilities of the City by providing specialized equipment,technician-level Hazmat training, and enhancing 9-1-1 capabilities. 377 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Street Maintenance Sales Tax(Fund 211) On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and - repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. • Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds. • Family/Youth Programs(Fund 226) DrugAwareness Resistance Education (D.A.R.E.)Pro'ect J This program provides Gangs and Drugs educational training to middle school students within the local f independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of$25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act(VOCA) This grant program funds 100% of one domestic violence-counseling position within the Police Department. The City provides 90%matching funds for other expenses through local funds and in-kind contributions. The counselor assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues,protective orders, and court accompaniment. • Police Academy Fund(Fund 228) The academy provides in-service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. • Odd Trust and Agency Fund(Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as-a part of the Fire Department's operating budget. t - • Local Law Enforcement Block Grant Fund(Fund 233) This law enforcement program is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The LLEBG program is currently in its eighth year of operations and has been primarily funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is 378 t -' CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW to pay overtime for the participating officers, procure equipment, technology, and other material directly related to basic law enforcement functions. • Harris County Organized Crime and Narcotics Task Force Fund(Fund 240) The Task Force is a multi jurisdictional law enforcement program funded with pass-through grant funds and operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program - guidelines. The Task Force has been in operation for over twenty years and has been primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division. Other funding sources, such as matching funds, are provided by other participating law enforcement agencies and adjudicated funds received in the form of forfeited assets. • High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy (ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. • Library Grant Fund (Fund 266) This fund accounts for local grant funds pass-through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC) . The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. • Community Development Block Grant Fund(Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate-income persons within the CDBG targeted areas. • Emergency Operations Center(Fund 273) The Emergency Operations Center is a multi-year Economic Development Initiative Special Project grant funded through grants from the Department of Housing and Urban Development under the FY2001 Omnibus Consolidated and Emergency Supplemental Appropriations Act. The City's initiative under this program is to construct a new emergency operating center to replace the old emergency operating center, which is inadequate in size, under-equipped, and not efficiently located to meet the current and future needs for the regional area. • Summer Job Youth Program Fund(Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. 7 379 CITY OF BAYTOWN '- MISCELLANEOUS FUNDS OVERVIEW _ • Emergency Management Fund(Fund 291) Emergency Management This program is mandated by the Texas Disaster Act and has been partially funded in prior years by a FEMA grant that is passed through the State of Texas' Division of Emergency Management with matching funds from the City of Baytown General Fund. The funds are used to provide emergency management-related training for elected officials, other local officials, and support agencies. Local Emergency Planning Committee(LEPQ This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction(ETJ). • Baytown Nature Center Fund(Fund 296) The Baytown Nature Center is 420-acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user-fees and donated funds for special purposes. • Wetlands Education and Recreation Center Operating Fund(Fund 298) Lee College, Goose Creek ISD, local industry,private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. • Wetlands Education and Recreation Center Fund- Special Proi ects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. • Capital Replacement Fund(Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non-infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non-recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • Capital Improvement Program Fund (Fund 351) The Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay-as-you-go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Bayland Island Operations Fund(Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. 380 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Medical Benefits Fund(Fund 560) L The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self-funded health and dental program. The budget includes a rate increase effective January 1, 2005, which will increase the City's portion by 6%; retirees and employees' contribution will increase by 15%. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days �-' reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 5611 The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self-funded workers compensation program. The target reserve level for the {J Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City will be below the targeted reserve level due to two catastrophic claims that will require additional reserve funding. The City funds a reserve for claims incurred but not reported. 7 7 7 l_i 7 7 381 � zR£ � � � � � _ 2 , CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-.04 2003-04 2004-05 Revenues Intergovernmental $ 17,135 $ 231536 $ 24,583 $ 18,770 Charges for Services 88,844 85,597 82,070 86,950 Miscellaneous 2,332 1,500 2,364 17500 Operating Transfers-in 26,745 29,797 32,135 305322 Total Revenues 135,056 140,430 141,152 1373542 Expenditures Building Security 57,847 62,480 605755 62,736 Technology 49,508 413700 21,383 441500 JAIBG 19,039 26,152 275315 20,856 Total Expenditures 126,394 130,332 1095453 128,092 Excess(Deficit)Revenues Over Expenditures 802 103098 3109 9,450 l Restricted Working Capital ital-Beg. 113,989 122 651 122 651 154 350 g > Restricted Working Capital-End. $ 122,651 $ 132,749 $ 154,350 $ 163,800 * JAIB G Grant approved on June 10,2004,Resoulution#165 5. 7-J, J i i 7i 383 f CITY OF BAYTOWN PARKS & RECREATION ESCROW SPECIAL REVENUE FUND 209 :1 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Texpool Interest $ 3,380 $ 3,300 $ 3,337 $ 33300 Misc. Contributions 16,465 33,865 14,775 35,000 Total Revenues 19,845 373165 18,112 38,300 Expenditures Personnel 1,317 3,252 3,252 3,250 Supplies 9,082 11,090 11,090 115000 Services 3,050 91823 9,823 %800 Capital Outlay 6,148 1300 13,000 13,000 Total Operating 19,597 37,165 37,165 37,050 Transfer Out-Nature Center - - 6,264 12,972 Total Expenditures 197597 375165 43,429 50,022 Excess(Deficit)Revenues Over Expenditures 248 - (253317) (11,722) Working Capital-Beginning 177,610 177,858 177,858 152,541 Working Capital-Ending $ 177,858 $ 177,858 $ 1525541 $ 140,819 Restricted Programs/Projects: Baytown Image Campaign Litter Program .J Nature Center Gift of Trees Chandler Arboretum Goose Creek Stream-Phase III i L 384 7 CITY OF BAYTOWN HAZMAT/HOMELAND SECURITY SPECIAL REVENUE FUND 210 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-014 2003-04 2004-05 Revenues HazMat Billings $ - $ 63,000 $ - $ 63,000 Homeland Security* - 750,000 750,000 298,822 Miscellaneous Contributions 3,551 - 1,650 1,650 Operating Transfer from General Fund 45 25,000 25,000 75,000 Total Revenues 3,596 838,000 776,650 438,472 Expenditures Personnel 798 34,139 2,539 16,526 Supplies - 4,000 - 6,124 Maintenance - 8,100 - 4,000 Services 1,946 19,300 - 276,393 Total Operating 2,744 65,539 2,539 303,043 Capital Outlay - 750)000 75000 22,429 Contingency - - - 50 000 Total Expenditures 2,744 815,539 752,539 375,472 Excess(Deficit)Revenues Over Expenditures 852 22,461 24,111 63,000 Working Capital-Beginning 37 889 889 25,000 Working Capital-Ending $ 889 $ 233350 $ 25,000 $ 88,000 *2004 State Homeland Security Progran LETPP grant approved by council on 06/28/2004 resolution#1660 $118,240 *2004 State Homeland Security Program SHSP grant approved by council on 06/28/2004 resolution#1659($180,582) 7 7 7 7 7 385 CITY OF BAYTOWN L' STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues - Sales taxes $ - $ - $ - $ 152495000 Interest on investments - - - 13000 Total Revenues - - - 1,250,000 Expenditures Concrete street repair - - - 20000 Asphalt milling/overlay - - - 900,000 Crack sealing - - - 1505000 Total Expenditures - - - 1,25000 Excess(Deficit)Revenues Over Expenditures - - - - Fund Balance-Beginning - - - - Fund Balance-Ending I 1„J i i i_ 386 7 CITY OF BAYTOWN POLICE FORFEITURES FUND 225 l_._. BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Forfeiture Reveneus $ 231359 $ 17,000 $ 165177 $ 175500 Investment Interest 1 504 1 750 13735 1 750 i > > > Miscellaneous 5,800 43700 4,700 4,700 Total Revenues 3003 23,450 22,612 23X0 L Expenditures Supplies 2,705 10,500 10,365 - Services 660 - - 5,050 Total Operating 3,365 10,500 10,365 5,050 7 Capital Outlay - 45300 45300 18,900 Total Expenditures 35365 14,800 14,665 235950 Excess(Deficit)Revenues Over Expenditures 273298 85650 71947 - ,.i Working Capital-Beginning 64,917 92,215 92,215 100,162 Working Capital-Ending $ 92,215 $ 100,865 $ 1 K 162 $ 100,162 E 387 j CITY OF BAYTOWN FAMILY & YOUTH PROGRAM FUND 226 BUDGET SUMMARY BY FUND _ Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 _ Revenues Bureau of Justice $ 46,953 $ 78,029 $ 52,528 $ 46,667 GCCISD 743989 79,206 81,193 82,284 Child Safety Seat Fines 503484 66,503 693529 68,842 Interest Income 63507 7,000 5,964 7,000 Contributions 17,997 12,009 13,522 123748 In-kind Contribution 105043 1503 6,968 103956 Transfers In 75474 10,317 2,696 33971 rip Total Revenues 2143447 2683757 232,400 232,468 Expenditures DARE 149,977 158,411 162,385 1643567 VOCA* 64,470 104,039 62,192 61,594 Youth Programs - 32,000 - 323000 Child Safety Programs - 11,000 7,823 11,000 Total Expenditures 214,447 305,450 232,400 269,161 Excess(Deficit)Revenues Over Expenditures - (3 6,693) - (3 6)693) Restricted Working Capital-Beg. 368,269 3683269 368,269 368,269 Restricted Working Capital-End. $ 368,269 $ 331,576 $ 368,269 $ 3313576 -J 4 I 388 i CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Drug Enforcement Agency $ 26,877 $ - $ - $ - Fees-Police Department - 30,546 295114 30,546 Fees-Outside Agency 3,030 8,476 3X0 8,494 Investment Interest 510 - 686 751 L.E.O.S.E.Revenues 10,963 11 000 105 >900 11 000 Transfer-in 1,418 - - - Total Revenues 42,798 50,022 43,700 503791 � Expenditures Personnel Services 728 - - - Supplies 6,262 25,810 25,364 22,830 Maintenance 5,348 11,395 8,387 11,395 Services 4,3 08 12,817 9,222 12,817 Total Operating 16,646 50,022 42,973 475042 Capital Outlay 1,187 - - 41,194 Total Expenditures 17 8 3 3 5 0 022 42 973 8 8 23 6 p > 1 Excess(Deficit)Revenues ''`; Over Expenditures 24,965 - 727 (37)445) Working Capital-Beginning 14,792 39,757 3%716 40,443 r Working Capital-Ending $ 39,757 $ 39,757 $ 40,443 $ 25998 L t 389 ly CITY OF BAYTOWN ODD TRUST AND AGENCY FUND 231 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted g P 2002-03 2003-04 2003-04 2004-05 Revenues Dept of Transportation $ 21,495 $ Miscellaneous 32,124 2,893 17,060 10,000 Operating Transfers 341 - - - Total Revenues 533960 203 17,060 10,000 Expenditures Supplies 3,455 - - - Services 10,010 - - 24,167 Total Operating 135465 - - 243167 Capital Outlay 213495 2,893 25893 - Transfers out 19,000 - - - Total Expenditures 53,960 203 21893 24,167 Excess(Deficit)Revenues Over Expenditures - - 14,167 (143167) Working Capital-Beginning - - - 14,167 Working Capital-Ending $ - $ - $ 14,167 $ - FRI a L 390 i LJ CITY OF BAYTOWN LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUND 233 7 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted s 2002-03 2003-04 2003-04 2004-05 Revenues Bureau of Justice $ 61470 $ 106,614 $ 43,616 $ 32,712 Interest Income 955 985 1,033 545 Transfer In-General Fund 15074 11,292 9,464 3,695 Total Revenues 8,499 118,891 54,113 361952 9 Expenditures Personnel Services - 45,000 44,811 153000 Services 77000 81665 9,655 7,000 LLji Total Operating 7,000 5305 545466 22,000 Capital Outlay 3,741 65,226 645352 145952 Total Expenditures 10,741 118,891 118,818 365952 Excess(Deficit)Revenues Over Expenditures (2)242) - (642705) - Fund Balance-Beginning 66,947 643705 64,705 - Fund Balance-Ending $ 64,705 $ 64,705 $ - $ - I ,r i S i i f I 391 i CITY OF BAYTOWN HARRIS COUNTY ORGANIZED CRIME &NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2002-03 2003-04 2003-04 2004-05 Revenues - Bureau of Justice $ 23562,280 $ 3,23 8,391 $ 2,916,881 $ 3,194,337 Forfeited Revenue 543,831 476,833 422,084 573,272 Matching Revenue 403,399 562,718 56%317 457,401 Interest Income 263562 50,000 14,839 16,188 Miscellaneous Income 68,765 - 443848 - Transfer In-General Fund 74,269 72,537 81,370 1113437 Total Revenues 3,6792106 4,400,479 4,04%339 4,352,635 Expenditures Personnel Services 25817,973 35263,631 3,127,706 3,303,596 Supplies 118,692 171,050 136,316 171,750 Maintenance 84,325 11700 735321 115,000 Services 436,290 568,025 529,944 5673080 Total Operating 3,457,280 40192706 3,8673287 4,157,426 Capital Outlay 203,497 217,275 101,524 132,575 Transfer Out-General Fund 18,329 635498 80,528 625634 Total Expenditures 3,67%106 4,4003479 4304%339 4,352,635 Excess(Deficit)Revenues Over Expenditures - - - - Fund Balance-Beginning - - - - - Fund Balance-Ending $ - $ - $ - $ - �__J * Grant approved,resolution# 1627,January 22,2004. J} i _ i 392 CITY OF BAYTOWN HIGH INTENSITY DRUG TRAFFICKING AREA(HIDTA) FUND 241 BUDGET SUMMARY BY FUND ,.,,.. Actual Budget Estimated Adopted* 2002-03 2003-04 2003-04 2004-05 Revenues Office of National Drug Control Policy $ 795,568 $ 882,795 $ 758,560 $ 790,360 Total Revenues 7955568 882,795 758,560 790,360 Expenditures Personnel Services 12,723 135100 11,633 15,000 Supplies 85629 15770 25,456 16,800 Services 757,690 8625925 69%379 758,560 Total Operating 779,042 877,795 736,468 790,360 Capital Outlay 16,526 5,000 24,007 - Total Expenditures 795,568 882,795 760,475 790,360 Excess(Deficit)Revenues Over Expenditures - - (1,915) - Fund Balance-Beginning 1,915 13915 15915 L Fund Balance-Ending 1 915 1 915 - - *Grant approved,Resolution#1653, May 27,2004. 7j, 7 7.1 7 �J l 393 CITY OF BAYTOWN L- LIBRARY SPECIAL REVENUE FUND 266 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted g P 2002-03 2003-04 2003-04 2004-05 `- Revenues Dept of Education $ 15,823 $ 14,568 $ 14,568 $ 15,000 Total Revenues 155823 14,568 14,568 15,000 Expenditures Total Operating - - - - Capital Outlay 155823 14,568 145568 155000 Total Expenditures 15,823 143568 14,568 15,000 Excess(Deficit)Revenues Over Expenditures - - - - Working Capital-Beginning - - - - Working Capital-Ending 1 .J L _J i „J 394 i J CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2002-03 2003-04 2003-04 2004-05 Revenues CDBG-Entitlement $ 15570,277 $ 150285000 $ 1,028,000 $ 1,0035000 Program Income 77,987 1 56,450 113,327 5000 - Total Revenues 15648,264 1,084,450 1,141,327 13053,000 Expenditures Program Administration 1631214 152,642 152,642 184,259 Downtown Redevelopment Program 46,417 56,958 56,177 245192 Housing Rehabilitation 261,039 2715497 259,966 232,349 Basic Home Improvement 62,362 56,450 47,464 - Demolition of Structures 1403860 140,000 131,272 1115117 Code Enforcement-Vacant/Alleyways 20,583 - 2,208 - Code Enforcement Program 1305429 1445200 1441200 146,393 Senior/Disabled Citizens Taxi Program 505000 6407 25,308 30,000 Homebuyers'Assistance Program 193,664 158,334 1585334 158,334 t Literacy Programs 89,640 90,000 90,000 90,000 Our Promise for West Baytown-Public Services 15,000 8,000 8,000 115150 Bay Area Rehabilitation Center 525115 355048 35,048 - :..j Habitat for Humanity - - - 12,000 Baytown Family YMCA - - - 300 New Horizon Family Center - - - 4,518 Sidewalk and Curb Replacement Program 176,464 181,125 1813125 180,051 a Duke Hill Park-Phase I 156,033 - - - Tejas Park 53500 - - - Goose Creek Park 745944 - 2,691 - Our Promise for West Baytown-Public Facilities - - 35,000 - Baytown Senior Center 105000 - - - Private Sewer Line Repair - 48,000 - - Total Expenditures 1,648,264 1,4065921 1,329,435 1,187,363 Excess(Deficit)Revenues Over Expenditures - (322,471) (1883108) (1345363) Available for Reprogramming-Beginning 3223471 322,471 322,471 134,363 _ Available for Reprogramming-Ending $ 322,471 $ - $ 134,363 $ - * Adopted by City Council Resolution#1663,July 8,2004. 9 395 CITY OF BAYTOWN ` EMERGENCY OPERATIONS CENTER FUND 273 BUDGET SUMMARY BY FUND ILJ Continuing Actual Budget Estimated Projects Adopted 2002-03 2003-04 1003-04 2004-05 2004-05 Revenues US Dept. of Housing&Urban Development $ 43,999 $ L45206 $ 436,049 $ 1 M 6,637 $ 1,016,637 Total Revenues 43,999 1,4525686 4365049 1,016,637 1,016,637 Expenditures Capital Outlay 43,999 L45206 436,049 15016,637 13016,637 Total Expenditures 43,999 1,452,686 436,049 L016,637 L0163637 Excess(Deficit)Revenues Over Expenditures - - - - - Working Capital-Beginning - - - - - Working Capital-Ending $ - $ - $ - $ - $ - 396 RF 7 CITY OF BAYTOWN SUMMER YOUTH JOB PROGRAM FUND 280 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted g P �-' 2002-03 2003-04 2003-04 2004-05 Revenues $ - $ - $ - $ - a Total Revenues - - - - Expenditures - - - - Total Expenditures - - - - Excess(Deficit)Revenues Over Expenditures - - - - ' Working Capital-Beginning 15,915 15,915 155915 15,915 Working Capital-Ending $ 15,915 $ 15,915 $ 15,915 $ 15,915 L� Restricted funds for summer youth job program. 397 a i ' CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues FEMA $ 45 M 9 $ - $ 45,119 $ 45,119 Contributions 250 - - - Transfer-In 9131056 172,755 113,677 142,280 Total Revenues 136,425 172,755 158,796 187,399 Expenditures Personnel Services 107,973 111,565 110,913 119,638 Supplies 5,033 11,360 8,806 11,533 Maintenance 7,647 16,850 13,059 23,882 Services 15,922 30,294 23,073 32,346 Total Operating 136,575 170,069 1555851 187,399 17 Capital Outlay - 3,000 2,995 - Total Expenditures 136,575 173,069 158,846 187,399 Excess(Deficit)Revenues Over Expenditures (150) (314) (50) - Working Capital-Beginning 200 50 50 - g g Working Capital-Ending $ 50 $ (264) CITY OF BAYTOWN LOCAL EMERGENCY PLANNING COMMITTEE (LEPQ BUDGET SUMMARY BY FUND J Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Contributions $ 9)080 $ 8,625 $ 8,625 $ 8,625 Interest 415 200 300 200 Transfer-In 8 625 8 625 8 625 8 625 Total Revenues 18,120 17,450 17,550 173450 -� Expenditures Personnel - - - 2,458 Supplies 1,986 73378 6M 6 5,628 Services 7,349 93872 6,374 9,178 Total Operating 9,335 17,250 123390 173264 Total Expenditures 9,335 17,250 12,390 17,264 Excess(Deficit)Revenues - Over Expenditures 8,785 200 5,160 186 Working Capital-Beginning 27,657 36,442 36,442 41,602 Working Capital-Ending $ 36,442 $ 36,642 $ 41,602 $ 41,788 I_. 398 ;, Lil CITY OF BAYTOWN Pq FIRE ACT GRANT L BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Transfer-In $ 3000 $ - $ - $ - Total Revenues 30,000 - - - LJ Excess(Deficit)Revenues Over Expenditures 30,000 - - - 1 i i Working Capital-Beginning - 30,000 305000 30,000 Working Capital-Ending $ 30,000 $ 30,000 $ 30,000 $ 305000 Restricted funds for City's matching requirement for pending Homeland Security grant. j 7 399 1^j CITY OF BAYTOWN BAYTOWN NATURE CENTER OPERATING FUND 296 > BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04L 2003-04 2004-05 Revenues User Fees $ 41,639 $ 51,760 $ 36,505 $ 36,305 Transfer In-Donations - - 6,264 12,972 Total Revenues 41,639 51,760 425769 495277 Expenditures Personnel 475400 46,297 445814 47,937 Supplies 380 610 350 500 Maintenance 219 - - - Services 2,017 1,052 549 840 Total Operating 50,016 47,959 45,713 49,277 Total Expenditures 50,016 475959 45,713 4%277 -a Excess(Deficit)Revenues Over Expenditures (8,377) 3,801 (2,944) - Working Capital-Beginning 11,321 25944 25944 - -' Working Capital-Ending $ 2,944 $ 6,745 $ - $ - CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Intergovernmental $ - $ 135476 $ 13,476 $ - Contributions 38,247 305000 30,025 30,000 Transfer-In from General Fund 5,000 - - - Total Revenues 43,247 43,476 43,501 30,000 Expenditures Personnel 175534 16,049 16,049 51,299 Supplies 15307 6,290 2,616 16,262 Services 113 125637 2,290 849 Maintenance 385 31,730 - - Total Operating 193339 34,976 20,955 68,410 Capital Outlay - 25,630 25,245 - Total Expenditures 1%339 60,606 46,200 681410 �- Excess(Deficit)Revenues Over Expenditures 235908 (175130) (2)699) (385410) Working Capital-Beginning 175201 41,109 41,109 38,410 Working Capital-Ending $ 41,109 $ 23,979 $ 38,410 $ - i 400 i CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 OPERATIONS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 R.; Revenues Goose Creek CISD $ 4000 $ 40,000 $ 4000 $ 40,000 Lee College 25,000 25,000 25,000 255000 Interest on Investments 200 150 696 696 Contributions 375000 505148 - 51,242 Miscellaneous 1,436 - 1,865 105 Transfer In-General Fund 40,000 40,000 40,000 405000 7 Total Revenues 1435636 155,298 107,561 1585803 �I Expenditures Personnel Services 1225300 126,204 93,537 130,674 Supplies 5,740 105069 85507 10,016 Maintenance 33362 4,818 35975 45775 Services 10,185 14,797 13,789 16,085 Sundry - 500 - - Total Operating 141,5 87 156,3 88 119,808 161,550 7 Capital Outlay - 500 450 500 Total Expenditures 1413587 1563888 1205258 162,050 `j Excess(Deficit)Revenues Over Expenditures 2,049 (15590) (12)697) (3,247) Working Capital-Beginning 135895 153944 155944 3,247 Working Capital-Ending $ 15,944 $ 145354 $ 3,247 $ - i 401 I j CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 299 SPECIAL PROJECTS - BUDGET SUMMARY BY FUND Actual Budgiet Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Funding Sources Investment Interest $ 3,506 $ 2,800 $ 25650 $ 2,800 Contributions 53,269 333000 52,351 52,810 Total Revenues 56,775 3500 5501 55,610 Expenditures Personnel Services 36,342 35,000 65,489 15,781 Supplies 32,966 30,000 13,747 27,441 Maintenance 5,844 200 L015 2,700 ' Services 984 300 2,040 - Sundry 16 L700 14,439 167769 Total Operating 765152 71,700 96,730 625691 Capital Outlay - M356 - 10,555 t Total Expenditures 76,152 82,056 96,730 73,246 '1 Excess(Deficit)Revenues Over Expenditures (19)377) (46,256) (41,729) (17,636) Funds Available-Beginning 180 988 161 611 161 611 119 882 g g Funds Available-Ending $ 161,611 $ 1155355 $ 11902 $ 102,246 Restricted Programs: Rotary Computer Lab Bayer Science Lab Exxon/Audio/Pond/Marsh Ecology Program Goose Creek Land Gone Fishing Program i J Gone Birding Program Friends of the Wetlands Butterfly Encounter Exhibit i L_ 402 i �s CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 ` BUDGET SUMMARY Actual Budget Estimated Adopted 2002-03 2003.-04 2003-04 2004-05 Sources Principal $ 7083414 $ 528,448 $ 528,448 $ 732,419 Interest on receivable 72,449 52,295 52,295 48,418 Interest on investments 15,198 155000 20,000 123000 Total Sources 796,061 595,743 6005743 792,837 ITS 292,224 292,224 - Fire Department 2955896 42,000 425000 - '`' EMS - - - 130,000 Streets 1915323 - - Drainage - 385000 Traffic 587150 - - Parks - 1605000 235,500 66,000 Water&Sewer 585000 43,289 1395000 Solid Waste 103,678 - - - r Bayland Island 12,578 - 175,064 - Prior Years Requests on Hold - 56,880 - Total CRF Uses 661,625 5523224 8445957 3735000 Li Net source/use of resources 134,436 43,519 (244,214) 4195837 Budgetary Funds Available-Beginning 4555043 58%479 58%479 345,265 Budgetary Funds Available-Ending 5895479 632,998 345,265 7655102 Outstanding Advances 8163376 8165376 1,1325885 7733466 .,., Total CRF Resources $ 1A055855 $ 15449,374 $ 154785150 $ 13538,568 2004-05 CRF Uses Erg. Estimated 4 Division Description Price 30120 Drainage Compact Excavator $ 38,000 50210 Parks 16 Foot Toro 4utfront 580 D Groundsmaster 66,000 20410 EMS Medium Duty Class 1 Type Modular Ambulance 130,000 30410 Water Distribution 1/2 Ton Truck 23,000 30520 Wastewater Treatment Rehabilitate 1985 Belt Press 70,000 30520 Wastewater Treatment 1/2 Ton Truck 233000 30530 Pollution Control 1/2 Ton Truck 2300 $ 373,000 LLJ 403 _1 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF)350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description �2002-03 2003-04 2003-04 2004-05 10330 Treasury Tax Application $ 26,687 $ - $ - $ - 10710 ITS Pentamation Software Migration 17%922 - - - I:.1 Inspections Software Upgrade(pmt.4 of 4) 103604 10,604 10,604 105604 Tape Backup Library(pmt.2 of 4) - 15,260 151260 15,260 IBM RS6000 Servers(pmt.2 of 4) - 483309 485309 48,310 Parks&Recreation Software(pmt. 1 of 4) - - - 15,486 4 11910 General Overhead (3)Warning Sirens 173061 - - - (2)Warning Sirens 93897 - - - 20220 Support Services Tow Vehicle(pmt.7 of 7) 2,873 2,873 22873 53583 20230 Operations Fire Truck(pmt.7 of 7) 45)151 455151 45,151 45,150 Fire Station-Reconstruction(pmt.5 of 5) 823595 85,306 85,306 168,691 Protective Gear 2003(pmt.2 of 2) - 233441 23,441 - Protective Gear 2004(pmt.3 of 3) - 21,019 21,019 21,373 20410 EMS Remount Ambulance Module 13,106 13,106 133106 - Ambulance(pmt. 1 of 5) - - - 26,535 30110 Streets Street Sweeper 475952 - - - Street Sweeper 105,348 - - - 30120 Drainage Excavator(pmt.4 of 5) 58,616 585038 58,038 58,038 Flatbed Truck(pmt.3 of 4) 16,608 15,914 15,914 15,914 pq Excavator(pmt. 1 of 4) - - - 95647 30210 Traffic Control 1985 Bucket Truck(pmt. 3 of 4) 20,419 14,205 14,205 14,205 50210 Parks Lights @ Jenkins Parks(pmt. 5 of 5) 503391 505391 509391 50,391 Jenkins Park(paving)(pmt. 3 of 5) 165909 16,909 16,909 16,909 Replacement of Light Poles(pmt.2 of 4) - 41,118 41,118 41,118 Flooring For Wetlands Center(pmt. 3 of 3) 155794 153794 15,794 15,794 Groundsmaster Mower(pmt. 1 of 4) - - - 16,754 30410 Wtr.Distribution Backhoe(pmt.2 of 4) - 14,905 14,905 145905 1/2 Ton Truck(pmt. 1 of 4) - - - 5,83 8 30520 Wstwtr.Collections 1/2 Ton Truck(pmt. 1 of 4) - - - 5,839 Rehabilitate 1985 Belt Press(pmt. 1 of 4) - - - 17,770 30530 Pollution Control 1/2 Ton Truck (pmt. 1 of 4) - - - 5,838 32010 SW Operations Picker Truck(pmt.4 of 4) 27,031 27,031 27,031 27,031 (2)2003 1/2 Ton Trucks(pmt.5 of 5) 8,282 8,282 83282 245392 2003 L7500 Stakebed Truck(pmt.5 of 5) 135229 135229 13,229 38,963 53020 Bayland Island Op. Bayland Island Sign(pmt.3 of 4) 123388 11,080 11,080 12,388 Dredging for Bayland(pmt.2 of 6) - 283778 28,778 32,111 Total for Capital Leases $ 7805863 $ 580,743 $ 580,743 $ 780,837 �_j # 1 404 i ti-✓ CITY OF BAYTOWN i CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 FIVE YEAR BUDGET PROJECTION Actual Budget Estimated Adopted Projected Projected Projected Projected 2002-03 2003-04 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 revenues Interest on investments $ 84,856 $ 935000 $ 98,000 $ 355000 $ 155000 $ 11,000 $ 85000 $ 4,000 Transfer in for capital projects 11250,000 1,25000 1,250,000 220,000 22000 220,000 220,000 220,000 Total Revenues 153345856 113435000 15348,000 2553000 2351000 231,000 2281000 224,000 xpenditures CIP Project Management 21,688 51,422 - 1705000 175,000 1805000 1855000 191,000 Street Rehab Program 94,107 - - - - - - - Advances for Bond Program - 25000 - - - - - - Landfill Erosion Control - 15250,000 132505000 - - - - - �J Community Center Improvements - 4005000 400,000 - - - - - Council Init. &Supp. Cap. Proj. - 7505000 26%716 4205000 4205000 420,000 4205000 420,000 Defease 1993, 1994& 1995 Debt - - 1,105,000 131355000 - - - - City Hall Expansion - - - 3505000 Modification of Fire Station 3 - - - 200,000 - - - - Total Expenditures 115,795 237015422 3,024,716 212753000 5955000 600,000 6053000 6115000 excess(Deficit)Revenues Over Expenditures 15219,061 (1,3585422) (156763716) (2,020,000) (3605000) (36%000) (3773000) (3873000) 7und Balance-Beginning 3,9705655 53189,716 5,189,716 3,513,000 1,493,000 1,133,000 764,000 387,000 ILIJ i! Fund Balance-Ending $5,18%716 $3,831,294 $3,5133000 $ 1,4935000 $151335000 $ 764,000 $ 387,000 $ - i i 1 .s t l �J i 3 ,j 405 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Lease of Facilities $ 765781 $ 855848 $ 40,494 $ 425660 Interest on Investments 3,389 3,000 1,191 960 Transfer In-General Fund 1083787 184,779 1843779 277,995 --� Sale of City Property - - 1573700 - Miscellaneous Revenues 12,730 - - - Total Revenues 2015687 2735627 384,164 321,615 i.G Expenditures Supplies 86 1,100 900 1,100 Maintenance 103422 223000 19,500 17,220 Services 25,207 19,770 173051 18,870 Debt Service 72,112 190,899 329,306 2395926 Total Operating 107,827 2335769 366,757 277,116 Capital Outlay 24,840 395858 52,310 443499 s ; Total Expenditures 13207 273,627 41%067 3215615 Excess(Deficit)Revenues Over Expenditures 69,020 - (34,903) - Working Capital-Beginning 52,403 121,423 1213423 86,520 Working Capital-Ending $ 1213423 $ 121,423 $ 86,520 $ 86,520 CITY OF BAYTOWN BAYLAND ISLAND CONSTRUCTION FUND 541 BUDGET SUMMARY BY FUND N Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Interest on Investments $ 7,740 $ 25000 $ 95194 $ 300 Settlement Proceeds 13202,500 - - - ;-__,; Total Revenues 1,210,240 2,000 93194 33600 Expenditures Services 471,644 - - - Other - 23%168 16,000 2437702 Debt - 4913688 4913688 - Total Expenditures 471,644 730,856 50708 2433702 Excess(Deficit)Revenues Over Expenditures 738,596 (728)856) (498,494) (2405102) - Working Capital-Beginning - 738,596 738,596 240,102 Working Capital-Ending $ 738,596 $ %740 $ 2403102 $ - 406 1 CITY OF BAYTOWN BAYLAND ISLAND DEBT SERVICE DETAIL DEBT AMORTIZATION SCHEDULE Fiscal Interest Principal Interest -Total Balance of Year Rate Due * Due * Payment Principal $ 255,834.93 2004 5.75% $ 16,508.89 $ 7,355.25 $ 23,864.14 239,326.04 2004 5.75% 165983.52 65880.62 23,864.14 222,342.52 2005 5.75% 17,471.79 65392.35 235864.14 2041870.73 2005 5.75% 175974.11 59890.03 235864.14 186,896.62 2006 5.75% 183490.86 55373.28 23,864.14 1683405.76 2006 5.75% 1%022.47 4,841.67 2304.14 149,383.29 2007 5.75% 195569.37 45294.77 235864.14 12%813.92 2007 5.75% 205131.99 35732.15 235864.14 1091681.93 2008 5.75% 205710.78 31153.36 23,864.14 885971.15 2008 5.75% 213306.22 2,557.92 235864.14 6704.93 2009 5.75% 213918.77 1,945.37 23,864.14 45,746.16 2009 5.75% 22,548.94 15315.20 235864.14 23,197.22 2010 5.75% 233197.22 666.92 235864.14 - $ 2553834.93 $ 54,398.89 $310,233.82 * Payments are due in March and September of each year. .1 J i 407 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Employer Contributions $ 218362009 $ 323029020 $ 2,989,821 $ 3,2171041 Employee Contributions 8241207 883,676 894,000 15028,100 Employer Retiree Contributions 548,220 6701007 610,670 768,698 Interest Income 571782 552000 463,425 50,000 Retiree Contributions 145,077 212,547 161,820 183,363 Total Revenues 4,411,295 5,123,250 4,7023736 552473,202 k Expenditures Office Supplies - 250 - 250 Special Services - 1,000 - 12000 Travel&Reimbursables 676 - - - Claim Payments 4,476,067 434992000 3,884,818 422733300 Administrative/Stop Gap Ins. 535,581 623,000 884,229 9722652 Total Expenditures 52012,324 52123,250 4,7692047 5,247,202 Excess(Deficit)Revenues Over Expenditures (6013,029) - (66,311) - Working Capital-Beginning 21318,440 1,717,411 12717,411 1,651,100 -� Working Capital-Ending $ 117173411 $ 1,717,411 $ 15651,100 $ 11651,100 No.of Working Capital Days 125 122 126 115 1 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND { t Actual Budget Estimated Adopted 2002-03 2003-04 2003-04 2004-05 Revenues Departmental Billings $ 411,091 $ 8082397 $ 797,445 $ 852,234 Interest Income 212435 18,000 21,423 20,000 Total Revenues 432,526 8262397 8182868 8723234 Expenditures Special Services 18,800 251000 22,400 25,000 Education&Training 21760 52000 3,031 59000 Claim Payments 353,143 552,689 625,791 748,227 Stop Gap Insurance 66,858 812000 85,796 94,376 Administrative Fee on Ins. 592621 60,500 552132 45,847 Total Expenditures 5012182 724,189 792,150 9183,450 Excess(Deficit)Revenues Over Expenditures (682656) 1022208 26,718 (462216) Working Capital-Beginning 145,206 76,550 76,550 103,268 Working Capital-Ending $ 76,550 $ 178,758 $ 103,268 $ 572052 No.of Working Capital Days 56 90 48 23 408