1981 12 18 BAWA Minutes 11218-1
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
December 18, 1981
The Board of Directors of the Baytown Area Water
Authority, Harris County, Texas, met in regular session on
Wednesday, December 18, 1981, in the Conference Room of the
Baytown City Hall with the following attendance :
411 Robert L. Gillette, President
Harry F. Hartman, Vice President
Peter R. Buenz, Secretary
*Dr. Robert E. Hill, Board Member
Absent : Dan M. Mundinger, Board Member
The meeting was called to order and the following
business was transacted:
Minutes
Board member Buenz moved for approval of the minutes
for the meeting held November 18, 1981 ; Board member Hartman
seconded the motion. The vote follows :
Ayes: Board members Buenz, Gillette and Hartman
Nays: None
Discuss Fluoridation
Board member Gillette stated that he had spoken with
several persons in the medical profession concerning fluori-
dation of water. Not one of those persons expressed opposition
to fluoridation of water. East Harris County Medical Asso-
ciation will hold a meeting in the near future. At that
meeting, the subject of fluoridation will be discussed and
an official letter will be forwarded to the BAWA Board. A
copy of a letter from Dr. J. J. Burianek, a member of
Pediatric Associates of Baytown, was furnished to each Board
member. In his letter, Dr. Burianek stated that recently he
had attended the Texas Pediatric Society meeting in Corpus
Christi at which time all pediatricians of Texas were cautioned
to check water supplies for fluoride content . Dr. Burianek
pointed out that the ideal level of fluoride is approximately
1 part per million. This level is safe and will cause no
mottling of teeth. The cost for adding fluoride is approxi-
mately $1. 00 per year per child and prior to connecting to
411 surface water, the well water being utilized contained 1
part per million concentration of fluoride.
Board member Gillette stated that he was aware that
there are individuals who object to fluoridation of water,
but he was unable to obtain any literature or have anyone
specifically mention the reason for the objection.
11218-2
Minutes of the BAWA Board - December 18, 1981
The Administration had gathered information from the
Texas Department of Health which indicated that through
funds authorized by Section 317 of the Public Health Service
Act , a statewide drinking water fluoridation program for
selected communities having a population of 1 , 000 or more is
being administered. The Texas Department of Health will
provide financial and technical assistance to those selected
communities which indicate a desire to participate in the
fluoridation program. The financial assistance will cover
the costs of equipment , supplies for two years and installation.
Since BAWA has no means of daily testing of fluoride content ,
funds will also cover the cost of lab equipment required.
Should BAWA install this equipment using these funds, 411
an on-site inspection by the Texas Department of Health will
be made to ensure that proper chemical dosages and optimum
fluoride residuals are achieved throughout the distribution
system. The only requirement for the funding will be to
maintain an optimum level of . 7 mg/1 or . 8 mg/1 and submit
four check samples each month to the Texas Department of
Health for analysis. A report of fluoride concentration
taken daily must also be added to the monthly report which
is currently forwarded to Texas Department of Health.
Richard Bosley emphasized that what is being proposed
will simply bring the level of fluoride within range of what
it was prior to converting to surface water. When Baytown
was utilizing well water, the fluoride content was over the
. 7 mg/1 or . 8 mg/1 but not enough to cause mottling of
teeth. Mr. Bosley also stated that he had been receiving
numerous calls from pediatricians and dentists requesting
information on fluoride content. These individuals have
expressed concern that the fluoride content is low.
Board member Buenz moved to recommend to City Council
that BAWA be authorized to proceed with application for
funding from the Texas State Health Department to proceed
with the installation of equipment necessary to bring BAWA
water back up to the recommended level of fluorides; Board
member Hartman seconded the motion. The vote follows :
Ayes: Board members Buenz, Gillette and Hartman
Nays: None
Hear Report on Changes in Treatment Process to Reduce Levels
of Trihalomethanes
Norman Dykes, Director of Public Works/City Engineer,
reported to the Board that by 1983, BAWA must comply with
EPA requirements regarding trihalomethane content . The
state will begin monitoring trihalomethanes in 1982 to
provide a one year test period in order to allow time for
the various entities involved to comply. The State has, as
a courtesy, been monitoring BAWA water. Test results from •
the summer indicate trihalomethanes in excess of 100 parts
per million. At that time, the Administration consulted
with the Texas Department of Health and their recommendation
was to follow a plan based on what other water systems had
done to reduce trihalomethanes. Based on that suggestion,
Phase I of the plan was to change the point of application of
11218-3
Minutes of the BAWA Board - December 18, 1981
the chlorine. At that time, BAWA was pre-chlorinating. The
addition of chlorine to water with a number of organics
forms trihalomethanes; therefore, the point of chlorination
was moved to the point of treatment where organics have
already been removed. After this was done, the tests results
were basically the same. The Administration then considered
where to go with the second phase of the plan and based on
comments from the State Health Department , EPA and other
water systems, the decision was made to add ammonia to the
water immediately following chlorination which will form
chloramines. Chloramines have been found to be an effective
means of disinfecting water. Chloramines combined with
organics in water do not form trihalomethanes. An existing
411 chlorinator can be converted to add the ammonia. There
will be a small amount of installation hook-up . A number
of the lines that are in existence can be utilized, so the
expense will be rather small. The installation charge
submitted by A. G. Bailey Company is $4, 200 which includes
complete installation, materials and labor. Ammonia is
purchased in ton cylinders similar to chlorine. When
utilizing ammonia to control development of trihalomethanes,
1/3 part ammonia is utilized. Mr. Dykes emphasized that
this is a testing-type phase where the staff will be testing
at different points of application for different concentrations
and/or different combinations. Mr. Dykes stated that he
would like to obtain Board consent to expend the S4, 200 and
to have A. G. Bailey Company install the necessary equipment .
Mr. Dykes stated that he has spoken with cities of Tyler,
Huntsville, Houston and Harlingen and all have verified this
method is being utilized and does work to reduce trihalomethanes.
This method is also very economical .
Board member Buenz moved to authorize the expenditure
of funds to implement the addition of ammonia to the disin-
fective process in order to reduce concentrations of trihalo-
methanes; Board member Hartman seconded the motion . The
vote follows :
Ayes : Board member Buenz, Gillette and Hartman
Nays: None
Mr. Lanham reminded the Board that when the plant was
being designed, Lockwood, Andrews & Newnam discussed this
matter and indicated that space would be included in the
plant in the event it should become necessary in the future
to add facilities to treat the water by method of activated
charcoal. This is a very expensive process in both cost of
installation and cost to maintain . The Administration is
aware of no cities in Texas that have taken that step.
In response to an inquiry from the Board, Mr. Dykes
stated that presently BAWA water contains 138 parts per
million trihalomenthanes; safe limit is 100 parts per million.
41,
Consider Change Order to Chisholm Trail Contract
Rick French with the firm of Lockwood, Andrews & Newnam
stated that the total change is for the amount of $11 , 905. 99.
The first item is credit for return of an extra dishwasher
in the amount of $1, 521. The second item is credit for
restocking of check valves on backwash pump station for the
amount of $8, 087. 51. The third item is on the cash allowance.
11218-4
Minutes of the BAWA Board - December 18, 1981
In the specifications, the contractor was required to allow
$7, 800 for such things as carpeting, mini blinds, dedication
plaque and hardware. Due to inflation this amount was
exceeded in the amount of $1 , 399. 33. The fourth item is for
the resistor banks for the backwash pump station, the transfer
pump station and the forebay pump station which all have
variable speed controls where the resistor banks are needed.
During the original design phase, General Electric, at that
time, was recommending that only the transfer pump stations
have resistor banks located externally from the motor control
center. Variable frequency drive varies the flow which was
a relatively new concept and General Electric had not had a
great amount of experience with this type flow. Therefore,
General Electric had recommended that above a certain drive 410
the resistors be located outside the motor control center to
alleviate heat build up. By the time shop drawings came in,
General Electric had more experience and recommended that
the smaller horesepower motors also have resistor banks
located outside the motor control center to alleviate heat
build up. Therefore, the consulting engineers had the
resistor banks located externally for the three pump stations
for which Chisholm Trail submitted an original change order
of $16, 000. The consulting engineers began negotiations
with Chisholm Trail and reviewed what had transpired. Upon
making a detailed study of the shop drawings, the consulting
engineers discovered that work had been performed unnecessarily
due to non-coordination on the part of the contractor. The
total change after that adjustment is $12, 665. The consultants
feel that the contractor should be paid for this work since
that was the additional cost for installation. There were
no additional equipment costs because General Electric
provided the equipment at no additional costs to BAWA. The
fifth item is for electrical surge resistors. In the specifications
for instrumentation some surge protection was specified.
There was a high rate of failure; therefore, Bristol, the
instrument manufacturer, recommended the use of a new product
to eliminate surges and protect the instruments more efficiently.
The consulting engineers concurred with that recommendation;
additional surge protectors were installed for a change of
$1 , 574. The final item is for repair of backwash pump
bearings. One of the backwash pumps had a rag that was
caught and wrapped around a propeller which did some damage
to the bearings in the pump shaft . The amount of charge
for this work is $5, 876. 17. When this work was being performed
a cap was left off the motor which allowed water to seep
into the motor and a bearing was ruined. The contractor
replaced that bearing at his own expense. The backwash
pumps had already been accepted when the other problem
occurred making the problem BAWA' s responsibility. The
total amount for change orders mentioned represent an add of
$11 , 905. 99. The amount for total change orders for the
entire contract is $251, 254. 08 or less than 2. 4% of the
original contract costs. The typical amount for orders for
a contract of this size is from 3% to 5%.
*Dr. Hill present . 410
In response to an inquiry from the Board, Mr. French
stated that the rag in the propeller was not a warranty item
and since no one really could say how the rag came to be
wrapped around the propeller, BAWA would be responsible.
Board member Buenz moved to approve the change order
amount of $11, 095. 99; Board member Hartman seconded the
motion. The vote follows :
11218-5
Minutes of the BAWA Board - December 18, 1981
Ayes: Board members Buenz, Gillette, Hartman and
Hill
Nays: None
Hear report from Lockwood, Andrews & Newnam, Inc.
Richard Llewellyn , representative of Lockwood, Andrews
& Newnam, Inc. , reported that the pressure test on the last
portion of the transmission line was passed on December 15.
The consulting engineers will be inspecting the interior of
the transmission lines beginning the week of December 28.
Angleton is presently working on cleanup items. There has
been some problem with damage to butterfly valves which BAWA
has taken the initiative to remove and replace one such
valve and another has been ordered. Once internal inspection
is completed, the line will be closed.
Mr. Styner reported that Angleton has notified the
consulting engineers that the line will be ready for inspection
and that an answer is expected by December 22 . The engineers
will respond that interior inspection will commence on
December 28. There are approximately Si miles of interior
pipe left to be inspected. The inspector will be looking
for improperly reinforced joints, as well as mud and trash.
If the inspector finds those conditions, the contractor will
be requested to rework that particular joint .
The treatment plant is essentially completed. The only
problem with the plant is the problem with waterproofing.
At present , the consulting engineers are working on that
problem and attempting to determine the cause of the waterproofing
failure and what can be done to correct the problem. Presently ,
there is 2% retainage on the contract which amounts to
$210, 000. The consulting engineers recommended that the
retainage be reduced to $50, 000 which would be sufficient to
cover additional work that may be required. Board member
Hartman moved to authorize the reduction in retainage to
$50, 000; Board member Buenz seconded the motion. The vote
follows :
Ayes: Board members Buenz, Gillette, Hartman and
Hill
Nays: None
Consider Award of Bids for Purchase of One 3/4 Ton Truck
and One 1/2 Ton Truck
The Board had been furnished tabulations of bids for
3/4 ton and 1/2 ton trucks. Copies of tabulations are
attached to the minutes as Attachments "A" and "B" respec-
tively. Bids were taken for one 3/4 ton truck with warning
410 light and roof spotlight options. The low bidder was Baytown
Motors with a base bid of $9, 077. 12. The total bid with all
options is $9, 276. 62. The Administration recommended low
bidder.
The other bid received was for 1/2 ton truck with
options of air conditioning, heavy duty springs and tool
box. Low bidder was Baytown Datsun with a base bid of
$6, 545. The total bid with all options is $7, 451. The
Administration recommended low bidder. The 1/2 ton truck
will be utilized by the plant superintendent which is the
reason for air conditioning and the fact that a smaller
truck was ordered to conserve on fuel.
11218-6
Minutes of the BAWA Board - December 18, 1981
Board member Buenz moved to accept the Administration ' s
recommendation to purchase the 1/2 ton and 3/4 ton trucks
with options from the low bidder in each case; Board member
Hill seconded the motion. The vote follows :
Ayes : Board members Buenz, Gillette, Hartman and
Hill
Nays: None
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
1 4, /
Peter R. Buenz, icretary
S
CITY OF BAYTOWN •
1
•
TITLE.........BAWA-Truc.�c, 3/4 Ton....._ .... .._ ..._. .__. BID TABULATION
BI
D.j , S211-11
e __.._......... ___..____ ... ._..___
November 18, 1931
DATE
__. _._....._ . .. ... .. ......... . . ..__..........:
Baytown Motors ' Joe Camp Ford Keating Ford Timmers Chevrolet
• TEM QTY DESCRIPTION ION UNIT EXTENDED • EXTENDED XT.NDED ; UNIT EXTENDED �uNIT EXT END E
RI
($) ($) ($) ($) ($) ($) ($) ($) •
1 1 each BAWA pickup truck, 3/4 ton, per
specifications , 9,077. 12 9,077. 12 8,955.5 8,955.54 9,458.21 9,458.21 9,785.0* 9,785.00
•
Make/Model CMC C-2500 Ford F.,250 Ford F-250 Chev 3/4 ton
2250* . 170 269.00
+, Option 1 - Warning Light 124.50 ,
130 234,61
(1.) Option 2 - Roof Spotlight 75.00 •
128.00
E I
d Delivery A.R.O. 90 days
30-90 100 • 60 day
_ days days
9,276.62 9 ,308,54 9,758,21 10,288.60
E
' •
GROSS TOTAL
LESS DISC. 10,288.60•
lr TOTAL i 9,276.62 9,308,54 9,758.21Ak•
OP 1VF-RY ,
CITY OF BAYTOWN
TITC_E:.,Pickup Truck, Ton BID TABULATION
B1D: 8211-14
DATE: December 1, 1981
Q. .jM+ x"�C -..JD.if(IIinl)O.cm.nransamr.IKt26—
Baytown Datsun ' San Jacinto Ford Bayshore Toyota
ITEM QTY DESCRIPTION UNIT EXTENDED . UNIT 1 EXTENDED ;-UNIT EXTENDED UNIT EXTENDED UNIT { EXTENDED
PR(_ ': ': '; '_ PRICE PRICE PR+S.f ! PR1CF
1 1 each Pickup truck, 1 ton, per ($) ($) ($) ($) ($) ($)
specifications . 6,545 6,545 6,850.00 6,850.00 6,919.4C 6,919.40
Make/Model Datsun 1982 Ford 1982 Toyota 1982
Courier '
w Option 2 - Air Conditioning 536 474.92 550
Option 3 - Heavy Duty Springs 180 57.60 160
+' Option 5 - Tool Box 190 No Bid 110
a)
E •
d cd Delivery A.R.O. 60 days 60 days 90 days
+-)
7,451 7,382.52 7,739.40
(incomplete)
i
1 '
.
! t__
GROSSTOTA - - - --
L
LESS DISC. I
iS T TOTAL i 7,451 7,382.52 7,739.1
. nl! 1\/1 RY .
CITY OF BAYTOWN
TITLE : Lime BID TABULATION Attachment "A"
BID: B 1184-01
DATE: November 26, 1984
AUSTIN WHITE LIME CO. CHEMICAL LIMB COMPANY , TFYA4 T IMF EQMPANY II S (:YPCIPkf CMPANY
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICE PRICE PRICE PRICE PRICF PRICE PRICE
$70.90 $77,990.00 . S71`50 51 kril] on SlA f34 $84 51 nn $71 .45 $78,595 00
per ton _par tan ppr tnn per ton
GROSS TOTAL
LESS DISCOUNT
•
NET TOTAL
TERMS •
DEL•ERY
CITY OF BAYTOWN •achment "B"
TITLE Ferric Chloride BID TABULATION
BID; B 1184-02
DATE: November 26, 1984
GULF CHEMICAL COMPANY MIDLAND RESOURCES, INC. THOMPSON HAYWARD VAN WATERS AND ROGERS
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICF PRICE' PRICE PRICE PRICE PRICE
$299.74 $59.948.00 $316.30 _ $63,260.00 NO BID NO BID $507.00 ,$101 ,400.00
Ter ton per ton
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY _ -
CITY OF B AY TO W N Attachment "C"
TITLE : Activated Carbon BID TABULATION
BID: B 1184-03
DATE: November 26, 1984 _
THOMPSON HAYWARD COMPAN' VAN WATERS AND ROGERS ICI AMERICAS
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICF PRICE PRICE PRICE PRICE PRICE PRICE
$605.07 $24,202.95 $652.80 $26,112.00 . NO BID NO BID
per ton per ton
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
D1 VERY
CITY OF BAYTOWN •
TITLE. Ammonia BID TABULATION • Attachment "D"
BID: B 1184-04
DATE: November 26, 1984
( DIXIE CHEMICAL COMPANYJONES CHEMICAL COMPANY THOMPSON HAYWARD CHEMICAL
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
•: + PRICE PRICE PRICE PRICE PRICE PRICE
$572.00 $8,580.00 NO BID NO BID NO BID NO BID
______:______mir,
per ton
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
CITY OF BAYTOWN
TITLE : Carbon Dioxide BID TABULATION Attachment "E"
BID: B 1184-05
DATE: November 26, 1984
AMERICAS CARDOX CORPQRATION CARBQNIC SATES CO. DTXIE CHEMICAL COMPANY
ITEM QTY UNIT DESCRIPTION UN;T EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE _PRICF PRICE PRICE PRICE PRICE PRICE _TRICE
$80.00 $11 ,200.00 NO BID NO BID _NO BID .NO BID NQ BID , NO BID
- per ton
l
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DE•ERY _ _ 411
• CITY OF BAYTOWN
TITLE:_Carbon Dioxide BID TABULATION
BID: 13 1184-05
DATE: November 26, 1984
HOUSTON CARBONIC, INC. JONES CHEMICAL, INC. LIQUID CARBONIC CORP. THOMPSON HAYWARD COMPAN"
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICF PRICF PRICF PRICE PRICE PRICE PRICE
NO BID NO BID ,NO BID NO BID ,$89.00 $12,460.00 NO BID NO BID
per ton
v
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY -
CITY OF BAYTOWN
TITLE : Chlorine BID TABULATION
BID: B 1184-06 Attachment "F"
DATE: November 26, 1984
AMERICAS DIXIE CHEMIXAL COMPANY JONF,S CHEMT AL COMPANY THOMPSON HAYWARD CHEMIC1L
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICF PRICF PRICF PRICF PRICF PRICF PRICE PRICF
NO BID NO BID $290.00 $17,400.00 NO BII) NO BID $290.80 $17,448.00
tjl per ton per ton
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DE•ERY •
CITY OF BAYTOWN 111
TITLE : Polymer BID TABULATION Attachment "G"
BID: B 1184-07
DATE: NpVember 26, 1984
CALGON CORPORATION Nalco Chemic,11 Comllinv CHEM - LTNK, CORPORATTON FXXON CORPORATION
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICE PRICE PRICF PRICE PRICF PRICE PRICE
NO BID NO BID S3.48 $32,016.00 S3.47 $31.924.00 $4 .00 S36,800.00 .
per gallon per gallon per gallon
•
GROSS TOTAL
LESS DISCOUNT NET TOTAL
TERMS
DELIVERY
CITY OF BAYTOWN
TITLE : Potassii,m Perm ng nare BID TABULATION
BID: B 1184-08 Attachment "H"
DATE: November 26, 1984
THOMPSON HAYWARD CO. VAN WATERS AND ROGERS
ITEM QTY UNIT DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE _PRICE PRICF PRICE PRICE _ PRICE PRICE PRICE
$1 .2671 $22,807.80 ,$1 . 1285 . $10-313.00
per pound per pound
GROSS TOTAL _
LESS DISCOUNT _
NET TOTAL .
TERMS
D./ERY •