1995 11 15 BAWA Minutes MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS
• OF THE BAYTOWN AREA WATER AUTHORITY
November 15, 1995
The Board of Directors of the Baytown Area Water Authority, Harris County, Texas,
met in regular session on Wednesday, November 15, 1995, at 7525 Thompson Road, in
the BAWA Conference Room with the following attendance:
Dan Mundinger, Vice-President
Peter R. Buenz, Secretary
Knox Beavers, Board Member
Absent:
Robert L. Gillette, President
Roy L. Fuller, Board Member
The meeting was called to order with a quorum present, after which the following
business was transacted:
Consider Approval of Minutes for the Meeting Held on October 18, 1995
Board Member Mundinger moved for approval of the minutes for the meeting held
on October 18, 1995. Board Member Buenz seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz and Mundinger
Nays: None
Consider Award of Bids for Purchase of Potassium Permanganate and Ferric
Chloride
Seven bids were received for the purchase of ferric chloride. The administration
recommended award of the annual ferric chloride contract to Van Waters & Rogers for a
total of $74,500 ($0.1490/Ib) for approximately 500,000 pounds. The bid is 4% reduction
from last year.
•
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Minutes of the BAWA Meeting -November 15, 1995
• Board Member Beavers moved to accept the bid of Van Waters & Rogers. Board
Member Buenz seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz and Mundinger
Nays: None
Six bids were received for purchase of potassium permanganate. The
administration recommended award of the annual potassium permanganate bid to Carus
Chemical Co. for a total of$131,384 ($1.1944/Ib) for approximately 10,000 pounds.
Board Member Buenz moved to award the bid to Carus Chemical Co. Board
Member Beavers seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz and Mundinger
Nays: None
For bid tabulation, see Attachment "A."
Consider Moratorium on Removal of Penalty Provision for Use of Water in Excess
of Ten Percent(10%) over the Minimum Take or Pay
In 1988 BAWA began authorizing a moratorium to remove the penalty provision for
use of water in excess of 10% over the minimum take or pay to encourage its customers
to use more water. Upon execution of a new contract with the City of Houston, a
conservation plan was required, as well as a penalty provision for exceeding the take or
pay by 10%. However, under the new contract if the contract is exceeded by 10%, BAWA
pays 5% penalty only on the amount over and above the take or pay, not on the whole
month.
The administration felt since BAWA's contract with the City of Houston has been
amended, the contracts with BAWA's customers should also be amended to include the
new language. Under the existing contract with Highlands, in July the penalty would equal
$2,100. If the contract were modified to provide for a penalty over and above 10% of the
take or pay, but only on that amount and not the entire month, and a penalty of 5% rather
than 10%, Highlands would owe $100.00. The Board concurred that the staff should
proceed and come back to the board for formal action.
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Minutes of the BAWA Meeting -November 15, 1995
• Manager's Report
Roofing/Air Conditioning - Fred Pack, Assistant Director of Public Works-Utilities,
reported that the roofing work began on Monday with an estimated completion of six days.
The air conditioner was set and put in service last week.
Baffling of Ground Storage Tank- For the past few months the administration has
discussed options for improving contact time at BAWA. There is a need to have something
in place, especially when maintenance is being performed at the plant or the water is cold.
Bids were solicited for a ground storage tank; however, funding was not available.
Therefore, Wayne Smith & Associates were asked to provide other alternatives. Stan
Cargill with Wayne Smith &Associates, explained the plan to increase contact time for the
BAWA plant by adding baffling to the most westerly tank. He showed the Board the
drawings, explained the process to add the baffling, and also the plans for additional valves
and bypass piping. The baffled tank will only be utilized when the plant is one-third down
or if the water is cold. At such times the water will be diverted to the baffled tank. The
baffling is a curtain system composed of 25 ml pvc similar to what is used to provide
pollution control at many plants. The material will be suspended from the ceiling and
anchored at the bottom. To meet state requirements the plant must have an inactivation
ratio above one. The proposed inactivation ratio with the baffled tank is 1.12, which is well
above what the state requires. This solution is not as desirable as another tank, but will
solve the problem. There will be a written procedure for operators to utilize during
emergency conditions. The estimated cost for the project is approximately $250,000. The
staff is looking at other capital needs for the remainder of the $600,000 available. The
Board concurred that Wayne Smith & Associates should proceed with development of
plans and specifications for Board review.
Adjourn
There being no further business to be transacted, the meeting was adjourned.
Peter R. Buenz
Secretary
C:\WPWIN60\WPDOCS\MINUTES\11-15-95.WPD
•
Attachment "A"
•
REQUEST FOR BAWA BOARD ACTION
November 15, 1995
AGENDA ITEM:
Annual Ferric Chloride Bid
Bid Number: 96-B 1195-04
The recommendation for award of the annual Ferric Chloride contract is to Van Waters& Rogers
fora total of$74,500 ($0.1490/Ib.) for approximately 500,000 pounds. The bid tabulation is as
follows:
Van Waters& Rogers $0.1490
Genesis 0.1494
Skyhawk Chemical 0.1495
Weskem Hall 0.1500
Jones Chemical 0.1519
PVS Technologies 0.1575
DX Distributors 0.1708
Harcross Chemical No Bid
Bates Chemical No Bid
Imperial No Bid
Midland Resourses No Bid
Annual Potassium Permanganate Bid
Bid Number: 96-B1195-05
The recommendation for award of the annual Potassium Permanganate contract is to Carus
Chemical Co. for a total of$131,384($1.1944/Ib.)for approximately 110,000 pounds. The bid
tabulation is as follows:
Carus Chemical Co. $1.1944
Skyhawk Chemical 1.2450
Jones Chemical 1.2736
Bates Chemical 1.2950
Van Waters&Rogers 1.3300
Harcross Chemical 1.3549
Weskem Hall No Bid
• DX Distributors No Bid
American International Chemical No Bid