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1995 10 18 BAWA Minutes MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS • OF THE BAYTOWN AREA WATER AUTHORITY October 18, 1995 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, October 18, 1995, at 7525 Thompson Road, in the BAWA Conference Room with the following attendance: Dan Mundinger, Vice-President Peter R. Buenz, Secretary Knox Beavers, Board Member *Roy L. Fuller, Board Member Absent: Robert L. Gillette, President The meeting was called to order with a quorum present, after which the following business was transacted: Consider Approval of Minutes for the Meeting Held on August 23, 1995 Board Member Mundinger moved for approval of the minutes for the meeting held on August 23, 1995. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller and Mundinger Nays: None Consider Approval of Resolution Adopting BAWA Water Conservation Plan Fred Pack, Assistant Director of Public Works, explained that as of April, 1993, the Texas Natural Resource Conservation Commission (TNRCC) had promulgated new rules regarding water conservation plans. The Texas Water Development Board oversees all water conservation plans for the TNRCC and requires that water conservation plans be submitted as a condition of a loan for all water projects. BAWA is currently required to submit a plan for its treatment facility to the City of Houston as per current contract. The • plan, upon approval by the BAWA Board, will be submitted to the TNRCC and the Texas Water Development Board. The objectives of the plan are: 951018-2 Minutes of the BAWA Meeting - October 18, 1995 • 1. To improve water use efficiency in existing buildings, treatment structures, and areas located within the parameter of the BAWA treatment facility. 2. To have plant personnel detect water leaks on the in-house plant water piping and find other sources of unaccountable water and to make repairs in a timely manner. 3. To minimize and maintain distribution operating pressure within a constant, acceptable operating range. 4. To improve and educate the public about water conservation and drought contingency aspects and methods in use at BAWA and give ideas to the general public for personnel use. The goal of BAWA is to reduce water consumption by increasing employee awareness by using water conserving techniques including leak detection, meter calibration, and following programed guidelines. The goal is to keep the maximum acceptable percent of in-house unaccountable water to 5% or less on an annual basis. The plant is currently meeting this goal. The administration recommended approval of the resolution. Board Member Buenz moved to adopt the resolution. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller and Mundinger Nays: None For Resolution, see Attachment "A" to minutes. Consider Award of the Annual Chlorine Contract Invitations to bid were mailed to five suppliers and two bids were received. The administration recommended the low bid of Jones Chemical Co., Inc. at $400.00 per ton, for a total of $53,200. 951018-3 Minutes of the BAWA Meeting - October 18, 1995 • Board Member Fuller moved to award the bid to the low bidder, Jones Chemical Co., Inc. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller and Mundinger Nays: None For bid tabulation, see Attachment "B." Consider Rejection of the Bid for Construction of Ground Storage Tank The low bid on the ground storage tank was $1,282,850 for which insufficient funds are available. Therefore, Herb Thomas, Plant Manager, recommended rejection of the bids. The consulting engineer and the BAWA staff will discuss options available to BAWA to improve the contact time and have a recommendation for the Board in November. Board Member Beavers moved to accept the recommendation of the Plant Manager. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller and Mundinger Nays: None General Manager's Report Kirk MacLean, Plant Superintendent, reported the plant is in good working order and maintenance activities are on schedule. Fred Pack reported that the average distribution per day for the 1994-95 fiscal year was 10.3351 mgd, while the budget was projected on 11 mgd, resulting in loss of revenue in the amount of $269,000. However, due to the favorable results of the City of Houston contract on purchase of raw water, BAWA ended the year in the black. • 951018-4 Minutes of the BAWA Meeting - October 18, 1995 • Adjourn There being no further business to be transacted, the meeting was adjourned. /424-n7 Peter R. Buenz Secretary C:\WPWIN60\WPDOCS\MINUTES\10-18-95.WPD •