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1995 07 19 BAWA Minutes MINUTES OF THE REGULAR MEETING • OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY July 19, 1995 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, July 19, 1995, at 7525 Thompson Road, in the BAWA Conference Room with the following attendance: Robert L. Gillette, President Dan Mundinger, Vice-President Roy L. Fuller, Board Member Absent: Knox Beavers, Board Member Peter R. Buenz, Secretary i wascalledor der meeting to o der with a quorum present, after which the following business was transacted: Consider Approval of Minutes for the Regular Meeting Held on June 21, 1995 Board Member Mundinger moved for approval of the minutes for the meeting held on June 21, 1995. Board Member Fuller seconded the motion. The vote follows: Ayes: Board Members Fuller, Gillette and Mundinger Nays: None Consider Plans and Specifications for Air Conditioning System Herb Thomas, Plant Manager, explained that the existing air conditioning system has been in place since 1980. It has become very difficult to maintain because of the difficulty to locate parts. BAWA operates sophisticated equipment that must have a climate controlled environment. Therefore, it is in BAWA's best interest to replace the system. In addition, the area of the roof where the air conditioning unit is located has numerous leaks; • therefore, replacement of the air conditioning equipment will be coordinated with roof repairs. 950719-2 Minutes of the BAWA Meeting - July 19, 1995 • James A Davis, Architect, stated that the existing equipment is comprised of a 30 ton rooftop multi-zoned air conditioner which services four zones in the building. Plans are to replace this unit with the updated version of this model. The contractor will be required to maintain an office outside the building. The base bid is for the air conditioning unit and replacement of 26' x 46' portion of the roof. Alternate bids have been solicited for four smaller units rather than one large unit, as well as an alternate pricing for a total new roof. The new roof would be seamless, rubber material, whereas the repair will be made to blend with the existing roof. The estimated cost for air conditioning replacement is $65,000; the estimated cost for the roof repair is $6,500-$7,000. Cost for total roof replacement is not determined. Contractors will be prequalified prior to acceptance of bids. Mr. Thomas reminded the Board that BAWA would have its bonded indebtedness paid off in 2002 which would provide BAWA with the opportunity to effect needed improvements at that time. Board member Mundinger moved to approve the plans and specifications and authorize the administration to advertise for bids contingent upon the clarification of the contract with Mr. Davis. Board Member Fuller seconded the motion. The vote follows: Ayes: Board Members Fuller, Gillette and Mundinger Nays: None General Manager's Report Monthly Distribution - In the month of June, BAWA sales were 10.97 mgd which is approaching what had been forecast as the average for this fiscal year, 11 mgd. As a rule, BAWA sells most of its water in June, July and August because of lawn irrigation; however, due to frequent showers, this has not been the case. When looking at revenues through the month of June, there is a shortfall of $300,000. With dry weather in July, August and September, BAWA should make up some of this shortfall. BAWA has a contingency of $100,000. Schedule Next Regular Meeting- The Board scheduled the next regular meeting for Wednesday, August 23 to allow time for receipt of bids for the ground storage tank and air conditioning/roof repairs. At that time, the staff will present the BAWA Budget. • 950719-3 Minutes of the BAWA Meeting - July 19, 1995 • Superintendent- Search is in process for a new BAWA superintendent. United Way Gold Award- Mr. Thomas presented the United Way Gold Award to the BAWA employees for 100% participation in the 1995 Campaign. Adjourn There being no further business to be transacted, the meeting was adjourned. &ct.t.-2.1.. 0.46 Dan Mundinger Vice-President •