2002 02 20 BAWA Minutes 111 MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
February 20, 2002
The Board of Directors of the Baytown Area Water Authority, Harris County,Texas, met in
regular session on Wednesday, February 20, 2002, in the Administrative Offices, 7425
Thompson Road, Baytown, Texas, with the following in attendance:
Robert L. Gillette, President
Peter R. Buenz, Secretary
Knox Beavers, Board Member
Sam T. Schulze,Board Member
Absent: Dan Mundinger, Vice President.
The meeting opened with a quorum present, and the following business was conducted.
Consider approval of the minutes for the meeting held on January 16, 2002.
Board Member Beavers moved approval of the minutes of the meeting held on January 16, 2002.
Board Member Buenz seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze
President Gillette
Nays: None
The motion carried.
Consider awarding the bid for the annual purchase of zinc polyphosphate.
The item awards the bid for the annual purchase of zinc polyphosphate. Nine bid packets were
mailed. We received two bids, one no bid, five no responses, and one company failed to include
the bid tabulation sheet upon return. The apparent lowest responsible bidder is Sweetwater
Technologies, in the amount of$0.5490 per pound, for approximately 100,000 pounds ($54,900).
The product is used to prevent corrosion in the distribution system. The only other bidder, Carus
Chemical, bid$0.625 per pound($62,500).
Board Member Buenz moved award of the bid for zinc polyphosphate to Sweetwater
Technologies. Board Member Beavers seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze
President Gillette.
Nays: None.
• The motion carried.
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Minutes of the Regular Meeting — February 20, 2002
• Consider approving the pp g plans and specifications for the Phase III expansion project.
This item approves the plans and specifications for the Phase III expansion project as prepared
by CDM. This project will focus on major rehabilitation projects such as the forebay
bypass/liner replacement, replacement of the flocculators in the original treatment units, high
service pump station modifications, and ground storage tank repair/painting. Funding for the
project is available from the 2002 Water Supply Contract Revenue Bonds. It is anticipated that
bids for the project will be advertised on February 22, 2002 and February 29, 2002, and opened
on April 2, 2002.
Fred Pack reported that the expansion is estimated to cost $4.5 million. Rodney Chapin of
Camp, Dresser McKee, Engineers, stated that the expansion will expand the plant to 25 million
gallons per day capacity, retrofit equipment not included in Phase I and repaint and refurbish the
ground storage tanks. The high service pump will be changed from diesel to electric and a
generator will be added to run the station. The electric pump will have variable frequency drive.
The energy savings should pay for the increased cost of the equipment. The even pressure
should wear less on the pipes and equipment. A direct transfer pump will be installed to bypass
the backwash tank and allow demolition of the tank. The bid form is set up to allow options to
keep the project within the budget. The project will be bid as a whole.
Board Member Buenz moved approval of the plans and specifications and authorization to bid.
Board Member Schulze seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze
President Gillette.
Nays: None.
The motion carried.
Consider Change Order No. 3 to the contract for the Phase I expansion project.
This item approves Change Order No. 3, in the amount of$3,119, to the contract with Kinsel
Industries for the Phase I expansion project. This change order is necessary in order to address
outstanding proposals of unforeseen construction items, two of which are credits.
Proposal No. 10, in the amount of$2,090, with a time extension of three days, is the additional
cost to remove a section of an underground concrete beam between the existing and new filter
pipe galleries. The work has been completed.
Proposal No. 13A, in the amount of$2,356, with a time extension of three days, is the additional
cost to reroute a 2-inch copper water line in the maintenance building. The water line was
located above one of the motor control centers. If the line remained in that location and leaked,
it could have damaged the MCC. The work has been completed.
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Minutes of the Regular Meeting — February 20, 2002
Proposal No. 15, in the amount of $1,274, with a time extension of four days, modified the
surface wash water line in the existing filter gallery. The plans called for the contractor to
connect to and extend the 6-inch SWW line from the existing gallery to the new gallery.
However, the existing 6-inch SWW reduced to a 3-inch line towards the terminal end. The
contractor had to cut the existing SWW line to 3-inches and weld a flange onto the 6-inch section
before the reduction. This work has been completed.
Proposals No. 16 and 19 are related. Proposal No. 16 is a credit in the amount of$746, for the
removal of the hydropneumatic tank modifications from the project. This credit includes only
the work at the tank. The tank probes were purchased and cannot be returned to the
manufacturer. Therefore, the probes will be delivered to BAWA. Proposal No. 19, in the
amount of$1,855, is a credit for the hydropneumatic tank control panel.
Funding is available from the 1999 Water Supply Contract Revenue Bonds.
Board Member Buenz moved approval of the plans and specifications and authorization to bid.
Board Member Schulze seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze
President Gillette.
Nays: None.
The motion carried.
Manager's Report.
Fred Pack reported that water sales are down due to the rainfall.
Tony Brown reported.that installation of the SCADA equipment is complete. Testing is
underway.
Adjourn
As there was no further business to be transacted, the meeting adjourned at 8:14 a.m.
Ga W. ^Srmith, Assistant Secretary
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