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2023 08 16 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA VN ATER AUTHORITY August 16, 2023 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, August 16, 2023, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Mike Wilson Vice President Frank McKay III Secretary Jimmy Smith Director Alyssa Linares Director Brenda Bradley -Smith President Jason Reynolds General Manager Scott Lemond General Counsel Angela Jackson Assistant Secretary President Bradley -Smith convened the August 16, 2023, BAWA Board Regular Meeting with a quorum present at 4:31 P.M., and with all members present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on July 19, 2023. A motion was made by Secretary Frank McKay III and seconded by Director Alyssa Linares to approve the meeting minutes of the Baytown Area Water Authority Regular Meeting held on July 191 2023, as submitted. The vote was as follows: Ayes: President Brenda Bradley -Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares Nays: None Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing a water supply agreement with Harris County Water Control and Improvement District No. 1. Public Works and Engineering Assistant Director of Utilities Sterling Beaver presented the item to the BAWA Board. He explained the item was for the Board to consider the renewal of a contract with Harris County Water Control and Improvement District No. 1. The contract would expire in September and the renewal would extend the contract to 2040. BAWA Board Regular Meeting Minutes August 16, 2023 Page 2 of 4 A motion was made by Vice President Mike Wilson and seconded by Director Jimmy Smith to approve Resolution No. 2023-13, related to Item 2.a. "The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares Nays: None Approved RESOLUTION NO 2023-13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING A WATER SUPPLY CONTRACT — TREATED WATER WITH HARRIS COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NO. 1, SUBJECT TO THE APPROVAL OF THE CITY OF HOUSTON AND THE CITY OF BkYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing the renewal of the Annual Mechanical Services Contract with IPS Pump Services, Inc. BAWA Superintendent Michael Gay introduced the item to the Board. He relayed that Staff wished to propose a resolution for the renewal of the annual Mechanical Services Contract not to exceed three hundred thousand dollars ($300,000). On July 20, 2022, BAWA approved the Annual Mechanical Services Contract with IPS Pump Services. Mr. Gay noted it was a one (1) year annual term contract with an option for two (2) additional renewals for a total of three (3) terms. The scope of the contract renewal included the repair and replacement of pumps, motors, and other mechanical equipment. Mr. Gay shared that BAWA operations was highly satisfied with IPS Pump Services and therefore recommended approval. A motion was made by Director Jimmy Smith and seconded by Director Alyssa Linares to approve Resolution No. 2023-14, related to Item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares Nays: None Approved RESOLUTION NO 2023-14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY RENEWING THE ANNUAL MECHANICAL SERVICES CONTRACT FOR MAINTENANCE AND REPAIRS AT WATER TREATMENT PLANTS FOR YEAR 2 WITH IPS PUMP SERVICES, INC.; AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY FOR SUCH RENEWAL IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND BAWA Board Regular Meeting Minutes August 16, 2023 Page 3 of 4 AND NO/ 100 DOLLARS ($300,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive a report on status of the Baytown Area Water Authority East Expansion Project. Public Works and Engineering Assistant Director of Utilities Sterling Beaver opened the item and introduced BGE Representative Lindsay Kovar. Ms. Kovar began her presentation to the Board with an update on the two (2) biggest documents they were focusing on. She first discussed their Project Management and Execution Plan (PMEP). As it was a large document, she provided an outline of the plan and summarized that it would lay out how they expected the project would move forward. BCE's intention was to get that draft to the City for review in early September. Next, Ms. Kovar discussed their Basis of Design Report which she clarified was not for the design of the project. The report was what BGE would give to the Design Build Team so they could understand the scope of the design. It would include all of the necessary facilities to expand the project, some wish -list items, and current operational issues with the plant that they would like the Design Build Team to look at. BGE's intention was to get that draft to the City in September. Ms. Kovar recalled their previous procurement discussions to note that they decided to have a single request for proposal (RFP). The Directors engaged Ms. Kovar and Staff in a discussion to further clarify the details of the procurement. Ms. Kovar lastly provided the Board with a schedule; however, it was under review and would be finalized after they met with the Finance and Legal Department. b. Receive the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2023. Chief Financial Officer Teresa McKenzie presented the BAWA Quarterly Financial and Invest- ment Reports for the Quarter Ending June 30, 2023, as follows: Operating Fund CY to PY Budget CY Actual Balance % PY Actual Change $ Revenues Wator Sall s Baytown S 13,491.632 $ 11,105;669 3 2,385.9(13 82a, 5 9;834,478 S 1•,271,190 Water Sales Others S 1,729.197 1,153,430 57S,767 67?,, 1.217.884 (::4,454) Investment Interest 1,073 100.221 (99,148) 9339% 21,317 78,904 Transfer WWIS 123,258 123,258 01;U 92.541 (92,541) Total Revenues 15.145.160 12,359,320 2,985,840 81% 11,166,221 1,193.099 Expenditures For,;onnc-f„-nj. 2.048,060' 1,447.289 600,771 7194, 1,237.969 ZC;9,321 6,346,472 2,279,770 4,126,702 351+:', 4,079 872 ,1,81a;,102) h�laintcnance 379.867) 344;170 3r655 101' , 338,405 5,76:i Sen:i�es 1.?4f,'.135 7':3.'ihF3 �.034,167 41`.yo 6Q9.019� 104,874 Capita Outlay 66,943 1 `5.060 ,28.117) 1-32% 24.349 90).111 InU,mindTr,nr,tc-r 5.833,294 4,374,970 '.458,324 7S*� S.821,279 ,1,446,3,29, Can*irtry^rci^s 250,000 01% Total Expenditures 16.62.769 9,215228 7,22 1 5% 12.110,96 ;2,89 4J) NetChangv (1,347.009) 3,144,092 :914,746j t3rg. W orkincl Capp-.41 2.599.267 2.956,r' 7 3 930, 302 Ending Working Capital S 1.251,658 $ 6,100,099 $ 2,9K,,556 BAWA Board Regular Meeting Minutes August 16, 2023 Page 4 of 4 Capital Improvement Program CY to PY Budget CY Actual Balance % PY Actual Change $ Revenues Investment Interest $ 5,000 $ 40,161 $ (35,162) 803% $ 2,694 $ 37,467 Revenue from BAWA Operating Fund $ 1,000,000 $ 750,000 $ 250,000 75% $ 2.250,11 $ (1,500,000) Total Revenues 1,005.000 90,161 14.8 8 79% 2,25,694 (1,462, 3 ) Expenditures BAWA CIP Projects $ 6,937.296 4,682,855 2,254,441 68% 6,165,026 (1,482,171) Net Change (5,932,2971 (3,892,694) (3,912,332) Beg. Working Capital 5.932,297 5,700,193 9,189,609 Ending Working Capital 1,807,498 5.277.277 BAWA Budget Received BAWA Budget Spent $15,345,160 / $12,359,320 $16,692,769 / $9,215,228 81 % 55% (BookInvestments Security Type Balance Earnings Texpool $ 4,249,664 $ 140,382 4. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, September 20, 2023 at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. General Manager Jason Reynolds reported to the Board that their next meeting was scheduled for Wednesday, September 20, 2023 at 4:30 P.M. 5. ADJOURN With there being no further business to discuss, a motion was made by Director Aiyssa Linares and seconded by Vice President Mike Wilson to adjourn the August 16, 2023, BAWA Board Regular Meeting at 4:56 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares Nays: None Approved Angela J$ckson, Assistant City of Baytown WATF�9,� o-