2023 08 16 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA VN ATER AUTHORITY
August 16, 2023
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting
on Wednesday, August 16, 2023, at 4:31 P.M., in the Council Chamber of the Baytown City Hall,
2401 Market Street, Baytown, Texas, with the following in attendance:
Mike Wilson
Vice President
Frank McKay III
Secretary
Jimmy Smith
Director
Alyssa Linares
Director
Brenda Bradley -Smith President
Jason Reynolds General Manager
Scott Lemond General Counsel
Angela Jackson Assistant Secretary
President Bradley -Smith convened the August 16, 2023, BAWA Board Regular Meeting with a
quorum present at 4:31 P.M., and with all members present.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Regular
Meeting held on July 19, 2023.
A motion was made by Secretary Frank McKay III and seconded by Director Alyssa Linares to
approve the meeting minutes of the Baytown Area Water Authority Regular Meeting held on July
191 2023, as submitted. The vote was as follows:
Ayes: President Brenda Bradley -Smith, Vice President Mike Wilson, Secretary
Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares
Nays: None
Approved
2. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing a water supply agreement with Harris County
Water Control and Improvement District No. 1.
Public Works and Engineering Assistant Director of Utilities Sterling Beaver presented the item
to the BAWA Board. He explained the item was for the Board to consider the renewal of a contract
with Harris County Water Control and Improvement District No. 1. The contract would expire in
September and the renewal would extend the contract to 2040.
BAWA Board Regular Meeting Minutes
August 16, 2023
Page 2 of 4
A motion was made by Vice President Mike Wilson and seconded by Director Jimmy Smith to
approve Resolution No. 2023-13, related to Item 2.a. "The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary
Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares
Nays: None
Approved
RESOLUTION NO 2023-13
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA
WATER AUTHORITY AUTHORIZING A WATER SUPPLY CONTRACT —
TREATED WATER WITH HARRIS COUNTY WATER CONTROL AND
IMPROVEMENT DISTRICT NO. 1, SUBJECT TO THE APPROVAL OF THE
CITY OF HOUSTON AND THE CITY OF BkYTOWN; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing the renewal of the Annual Mechanical Services
Contract with IPS Pump Services, Inc.
BAWA Superintendent Michael Gay introduced the item to the Board. He relayed that Staff
wished to propose a resolution for the renewal of the annual Mechanical Services Contract not to
exceed three hundred thousand dollars ($300,000). On July 20, 2022, BAWA approved the Annual
Mechanical Services Contract with IPS Pump Services. Mr. Gay noted it was a one (1) year annual
term contract with an option for two (2) additional renewals for a total of three (3) terms.
The scope of the contract renewal included the repair and replacement of pumps, motors, and other
mechanical equipment. Mr. Gay shared that BAWA operations was highly satisfied with IPS Pump
Services and therefore recommended approval.
A motion was made by Director Jimmy Smith and seconded by Director Alyssa Linares to approve
Resolution No. 2023-14, related to Item 2.b. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary
Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares
Nays: None
Approved
RESOLUTION NO 2023-14
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA
WATER AUTHORITY RENEWING THE ANNUAL MECHANICAL SERVICES
CONTRACT FOR MAINTENANCE AND REPAIRS AT WATER TREATMENT
PLANTS FOR YEAR 2 WITH IPS PUMP SERVICES, INC.; AUTHORIZING
PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY FOR SUCH
RENEWAL IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND
BAWA Board Regular Meeting Minutes
August 16, 2023
Page 3 of 4
AND NO/ 100 DOLLARS ($300,000.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
3. REPORTS
a. Receive a report on status of the Baytown Area Water Authority East Expansion
Project.
Public Works and Engineering Assistant Director of Utilities Sterling Beaver opened the item and
introduced BGE Representative Lindsay Kovar. Ms. Kovar began her presentation to the Board
with an update on the two (2) biggest documents they were focusing on. She first discussed their
Project Management and Execution Plan (PMEP). As it was a large document, she provided an
outline of the plan and summarized that it would lay out how they expected the project would
move forward. BCE's intention was to get that draft to the City for review in early September.
Next, Ms. Kovar discussed their Basis of Design Report which she clarified was not for the design
of the project. The report was what BGE would give to the Design Build Team so they could
understand the scope of the design. It would include all of the necessary facilities to expand the
project, some wish -list items, and current operational issues with the plant that they would like the
Design Build Team to look at. BGE's intention was to get that draft to the City in September.
Ms. Kovar recalled their previous procurement discussions to note that they decided to have a
single request for proposal (RFP). The Directors engaged Ms. Kovar and Staff in a discussion to
further clarify the details of the procurement. Ms. Kovar lastly provided the Board with a schedule;
however, it was under review and would be finalized after they met with the Finance and Legal
Department.
b. Receive the Baytown Area Water Authority Quarterly Financial and Investment
Reports for the Quarter Ending June 30, 2023.
Chief Financial Officer Teresa McKenzie presented the BAWA Quarterly Financial and Invest-
ment Reports for the Quarter Ending June 30, 2023, as follows:
Operating Fund
CY to PY
Budget
CY Actual
Balance
%
PY Actual
Change $
Revenues
Wator Sall s Baytown S
13,491.632
$ 11,105;669 3
2,385.9(13
82a, 5
9;834,478
S 1•,271,190
Water Sales Others S
1,729.197
1,153,430
57S,767
67?,,
1.217.884
(::4,454)
Investment Interest
1,073
100.221
(99,148)
9339%
21,317
78,904
Transfer WWIS
123,258
123,258
01;U
92.541
(92,541)
Total Revenues
15.145.160
12,359,320
2,985,840
81%
11,166,221
1,193.099
Expenditures
For,;onnc-f„-nj.
2.048,060'
1,447.289
600,771
7194,
1,237.969
ZC;9,321
6,346,472
2,279,770
4,126,702
351+:',
4,079 872
,1,81a;,102)
h�laintcnance
379.867)
344;170
3r655
101' ,
338,405
5,76:i
Sen:i�es
1.?4f,'.135
7':3.'ihF3
�.034,167
41`.yo
6Q9.019�
104,874
Capita Outlay
66,943
1 `5.060
,28.117)
1-32%
24.349
90).111
InU,mindTr,nr,tc-r
5.833,294
4,374,970
'.458,324
7S*�
S.821,279
,1,446,3,29,
Can*irtry^rci^s
250,000
01%
Total Expenditures
16.62.769
9,215228
7,22 1
5%
12.110,96
;2,89 4J)
NetChangv (1,347.009) 3,144,092 :914,746j
t3rg. W orkincl Capp-.41 2.599.267 2.956,r' 7 3 930, 302
Ending Working Capital S 1.251,658 $ 6,100,099 $ 2,9K,,556
BAWA Board Regular Meeting Minutes
August 16, 2023
Page 4 of 4
Capital Improvement Program
CY to PY
Budget
CY Actual
Balance
%
PY Actual
Change $
Revenues
Investment Interest $
5,000
$ 40,161 $
(35,162)
803% $
2,694
$ 37,467
Revenue from BAWA Operating
Fund $
1,000,000
$ 750,000 $
250,000
75% $
2.250,11
$ (1,500,000)
Total Revenues
1,005.000
90,161
14.8 8
79%
2,25,694
(1,462, 3 )
Expenditures
BAWA CIP Projects $ 6,937.296 4,682,855 2,254,441 68% 6,165,026 (1,482,171)
Net Change (5,932,2971 (3,892,694) (3,912,332)
Beg. Working Capital 5.932,297 5,700,193 9,189,609
Ending Working Capital 1,807,498 5.277.277
BAWA Budget Received BAWA Budget Spent
$15,345,160 / $12,359,320 $16,692,769 / $9,215,228
81 % 55%
(BookInvestments
Security Type Balance Earnings
Texpool $ 4,249,664 $ 140,382
4. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday,
September 20, 2023 at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market
Street, Baytown, Texas 77520.
General Manager Jason Reynolds reported to the Board that their next meeting was scheduled for
Wednesday, September 20, 2023 at 4:30 P.M.
5. ADJOURN
With there being no further business to discuss, a motion was made by Director Aiyssa Linares
and seconded by Vice President Mike Wilson to adjourn the August 16, 2023, BAWA Board
Regular Meeting at 4:56 P.M. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary
Frank McKay III, Director Jimmy Smith, and Director Alyssa Linares
Nays: None
Approved
Angela J$ckson, Assistant
City of Baytown
WATF�9,�
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