Ordinance No. 15,569 ORDINANCE NO. 15,569
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING CHANGE ORDER NO. 2 TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY FUNDED,
LINCOLN CEDAR AND JULIE ANN VILLA DRAINAGE IMPROVEMENTS
PROJECT WITH MAR-CON SERVICES, LLC, IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED FIFTY THOUSAND ONE HUNDRED THIRTY-
FIVE AND 02/100 DOLLARS ($150,135.02); AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
******************************************************************************
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council does hereby authorize Change Order No. 2 to the
Community Development Block Grant-Disaster Recovery Funded, Lincoln Cedar and Julie Ann
Villa Drainage Improvements Project with Mar-Con Services, LLC, in an amount not to exceed
ONE HUNDRED FIFTY THOUSAND ONE HUNDRED THIRTY-FIVE AND 02/100
DOLLARS ($150,135.02). A copy of said change order is attached hereto, marked Exhibit "A"
and made a part hereof for all intents and purposes.
Section 2: This ordinance shall take effect immediately from and after its passage by the
City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the
City of Baytown this the 281h day of September, 202
NDON CAPETILLO, ayor
EST: c gAYTOy.
A,y0`°p°eaeseoeo
o°
ANGEL JACKSO icy Cher o
APPROVED AS O
SCOTT LE OND, City Attorney
RAKaren AndersonlORDINANCES\2023\2023.09.28.ChangeOrderNo2-LincolnCedar&lulieAnnVillaDrainagelmprovementsProject.docx
EXHIBIT "All CITY OF BAYTOWN
I PUBLIC WORKS&ENGINEERING
2123 Market St.
T Baytown,Texas 77520
BAYTOWN CHANGE ORDER
CDBG-DR Lincoln Cedars and Julie Ann Villa Drainage Improvements Project
Date of Issuance: 8'7:2023 Change Order No.: 2
Contractor: MAR-CON Services,LLC CoB Project No.: DR2004
Designer: Costello P.O.No.: 2201416
Explanation:
This change order encompasses the following:
Miscellaneous Line Item Overages-Refer to attached Over/Under Report showing specific line item overages associated with
work to complete the project and justification comments for each overage.
Adjustments to Fire Hydrants-Adjustment of one fire hydrant per direction of FOR and COB
Grade Repairs-Provide additional grade work to provide drainage at 205 Lincoln Cedars
Fence Repairs on Lincoln Cedars-Provide fence and gate repairs and replacement for 105, 109, 115,205,and 211 Lincoln Cedars
and 102 Booker
Mailboxes-Reset mailboxes on Lincoln Cedars
Re-Mobilization-Re-mobilize to site in order to provide additional scope items of work per the request of the City of Baytown
Line Item Discrepancy-The unit price reflected on the bid tab for line item 1.24 is$329,not$359 as shown on the pay
application. The overpayment of$20,220.00 will be deducted within this Change Order.
Contractor Proposed Cost Line Item COI-I -Additional cost for de-mobilization,re-mobilization,and idle equipment due to
existing utility conflicts not indicated on the drawings or included in the project scope: Item already funded within in Pay App#5.
Contractor Proposed Cost Line Item CO2-1 -Additional cost for removal of connecting hardware including reflectors requested by
the City of Baytown for the TCP but not included in the contract scope: Item already funded within in Pay App#5.
Description of Work Cost Time
1 Miscellaneous Project Line Item Overages $ 125,851.01 0 Days
2 Add New Line Item Contractor Proposed Change Order 3 for the $ 1,501.20 0 Days
adjustment of 1 fire hydrant per direction of FOR and COB
3 Provide additional grade work at 205 Lincoln Cedars $ 5,076.79 0 Days
Provide fence repairs and replacement at 109, 115,and 205
4 Lincoln Cedars;Provide fence and gates repairs and replacements $ 13,071.82 0 Days
at 105 and 211 Lincoln Cedars and 102 Booker.
5 Reset mailboxes on Lincoln Cedars $ 5,782.50 0 Days
6 Re-Mobilization to complete additional items requested by the $ 4,140.00 0 Days
City of Baytown
7 Line Item 1.24 Unit Price Discrepancy-$329 vs. $359 $ (20,220.00) 0 Days
8 Contractor Proposed Cost Line Item COI-1 for de-mobilization,re- $ 11,781.00 0 Days
mobilization,and idle equipment
9 Contractor Proposed Cost Line Item CO2-1 for removal of $ 3,150.70 0 Days
connecting hardware including reflectors requested by the COB
Please attach back-up documentation
Cost&Time Change Summary Cost Time
Original Contract: $ 1,792,161.90 450 Days
Previous Change Order(s): $ 44,243.77 0 Days
Contract prior to this change order: $ 1,836,405.67 450 Days
Net increase(decrease)from this change order $ 150,135.02 0 Days
Revised Contract: $ 1,986,540.69 450 Days
Construction 1 of 2 D 16 Revised 2021
Finance Approval: Date:
RECOMMENDED: RECOMMENDED:
B • D te: 09/06/2023 By: � - Date: 09/15/2023
Design En 'nee /!'rDirector of Public Works dt ngineering
ACCEPTED*: APPROVED:
BY: K., Date:
By: Date:
Contractor City Manager
*Contractor agrees to perform change(s)included in this Change Order for the price and time indicated. The prices for changes included all costs associated with this Change Order.
No work is to be done until this change order is executed.No payment to the Contractor(or Consultant)shall be made for work included in the change order until the Contractor's pay
estimate is updated.
Revise the project plans and specifications as referenced and insofar as the original project drawings and specifications are inconsistent,this Change Order governs.Upon execution
by all parties,the following changes identified for the contract value and/or contract time shown,are made part of the contract.
Construction
2o1_'
CITY OF BAYTOWN
PUBLIC WORKS & ENGINEERING
2123 Market St
Baytown,Texas 77520
WOYYN
CDBG-DR LINCOLN CEDARS AND JULIE ANN VILLA
DRAINAGE IMPROVEMENTS: COB PN DR2004
CHANGE ORDER NO. 2
GLO contract# 20-06S-113-C310
The purpose of this document is to provide additional background on Change Order No. 2 for the Lincoln
Cedars/Julie Ann Villa Project. The reason for this is there are multiple line items on the Change Order
document itself and the context of the Change Order requests may not be clear. One of the reasons for
the format of the change order is that this project is funded through the Texas General Land Office
(GLO) and it was recommended by our grant consultant, Public Management, Inc. (PMI), to limit the
amount of narrative description in such documents. PMI has also informed the City of Baytown (COB)
that the expenditure listed for this Change Order is expected to be paid by the GLO via their standard
process.
The crux of the issues with this project stem from a poor design provided by the consulting engineer.
The engineer provided a variety of reasons for their performance including significant staff turnover.
They also stated that the contract with the City had insufficient funds to perform the work they had
agreed to perform. At the time the design was submitted to the Public Works and Engineering
Department for review, there were a significant number of vacancies in the Capital Improvement
Projects (CIP) division. To that end,the project was not carefully reviewed and the poor design was put
of to bid. The following is a detailed break down of the line items described in the Change Order
document as well as an explanation of the reason for each.
1. Miscellaneous Project Line Item Overages:$125,851.01
a. This item includes 25 project line items whereby the estimated quantity provided by
the Engineer of Record (EOR)was incorrect and low. The fact that the contract is a
measured quantity contract necessitates that the City compensate the contractor for
the actual work they performed.
2. Add New Line Item for the adjustment of 1 fire hydrant per direction of FOR and COB:$1,501.20
a. Afire hydrant needed to be adjusted to accommodate the storm sewer alignment but
this was not identified on the construction plans.
3. Provide additional grade work at 205 Lincoln Cedars:$5,076.79
a. The plan as designed called for the ditch at this residents' home to be far to steep
causing an unsafe condition. This work addressed the poor design.
4. Provide fence repairs and replacement at 109, 115,and 205 Lincoln Cedars; Provide fence and
gates repairs and replacements at 105 and 211 Lincoln Cedars and 102 Booker: $13,071.82
a. The construction plans did not provide the contractor with a line item for payment
which would restore the fences that were removed to accommodate the construction
5. Reset mailboxes on Lincoln Cedars:$5782.50
a. The removal, relocation and replacement of mailboxes which was necessitated by the
construction was not included in the project plans and specifications.
6. Re-Mobilization to complete additional items requested by the City of Baytown:$4,140.00
a. The contractor completed all of the work they were contractually obligated to do on
Lincoln Cedars portion of the project and was entitled to a remobilization fee per the
contract to address the additional work items associated with this change order.
7. Line Item 1.24 Unit Price Discrepancy-$329 vs.$359: ($20,220.00)
a. Due to a clerical error of the transposed number,the contractor was overpaid and this
will be a credit back to the City via the change order.
8. Contractor Proposed Cost Line Item CO1-1 for de-mobilization, remobilization,and idle
equipment: $11,781.00
a. The contractor completed all of the work they were contractually obligated to do on the
Julie Ann Villa portion of the project and was entitled to a remobilization fee per the
contract to address the additional work items associated with this change order.
9. Contractor Proposed Cost Line Item CO2-1 for removal of connecting hardware including
reflectors requested by the COB: $3,150.70
a. This line item was needed for the contractor to remove unnecessary hardware located
between the box culverts and sidewalk that was proposed by the design that could
ultimately become a safety hazard. The contractor provided a smooth finish where
these connections had been made. Additional costs were associated with the removal
of temporary pavement markings.
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MAR-CON
MAR-CON SERVICES, LLC
General Contractors
March 10, 2023
Freese And Nichols, Inc.
10497 Town&Country Way,Suite 600
Houston,Texas 77024
Attn: Scott Nevotti
Re: Lincoln Cedars And Julie Ann Villa Drainage Improvements
Dear Scott,
We have received your request for quote#1 and provide the following.All work includes all labor,
equipment, and materials.We also request that you authorize or reject the proposal immediately as
there is too much retainage tied up at this time to wait any longer for project closeout.All items are
priced lump sum for the scope detailed in your request.
1. Haul away existing removed SET's within the S.H.146 R.O.W.—1 LS @$2,780.00
2. Provide additional grade work at 205 Lincoln Cedars—1 LS @ $5,076.80
3. Fence repairs at 109,115, and 205 Lincoln Cedars(NO ACTION 104,108 Carver)—1 LS @
$13,071.80
4. Fence and gates 105,211 Lincoln Cedars and 102 Booker included in line item #3 above.
5. Grind Edges of all RCB's on South side of Lincoln Cedars to be ADA compliant—1 LS @
$18,440.30
6.1 CIP ADA compliant JCB tops—2 EA @ $8,944.20 EA=$17,888.40
6.2 Add ADA compliant paving to elevated JCB—1 EA @ 3,334.20
CO Item#5 - 7. Not on request/Remove and replace mailboxes—15 EA @$385.50=$5,782.50
CO Item#6- 8. Not on request/Re-mobilization—1 LS @ $4,140.00
Please advise immediately of your response so we can mobilize or mobilize another project.Thank you
in advance.
Sincerely,
MAR-CON SERVI , LL
M ri amos
Owner
P.O. Box 837 • Deer Park, Texas 77536 • 713-473-1800 • Fax: 713-473-181 1
2
MAR-CON
MAR-CON SERVICES, LLC
General Contractors
March 10,2023
Freese And Nichols,Inc.
10497 Town&Country Way,Suite 600
Houston,Texas 77024
Attn:Scott Nevotti
Re:Lincoln Cedars and Julie Ann Villa Drainage Improvements
Dear Scott,
We have received your request for quote#1 and provide the following.All work includes all labor,equipment,and
materials.We also request that you authorize or reject the proposal immediately as there is too much retainage
tied up at this time to wait any longer for project closeout.All items are priced lump sum for the scope detailed in
your request.
1. Haul away existing removed SETS within the S.H.146 R.O.W.—1 LS @$2,779.95
Labor-$1,413.60
Equipment-$503.75
Materials-$0.00
Subcontractor-$500.00(minimum)
Subtotal-$2,417.35
15%P&O-$362.60
Total-$2,779.95
CO Item#3- 2. Provide additional grade work at 205 Lincoln Cedars—1 LS @$5,076.79
Labor-$1,878.60
Equipment-$620.00
Materials-$1,416.00
Subcontractor-$500.00(minimum)
Subtotal-$4,414.60
15%P&O-$662.19
Total-$5,076.79
CO Item#4- 3. Fence repairs at 109,115,and 205 Lincoln Cedars(NO ACTION 104,108 Carver)—1 LS @$13,071.82
Labor-$1,977.80
Equipment-$310.00
Materials-$0.00
Subcontractor-$9,079.00
Subtotal-$11,366.80
15%P&O-$1,705.02
Total-$13,071.82
CO Item#4- 4. Fence and gates 105,211 Lincoln Cedars and 102 Booker included in line item#3 above.
5. Grind Edges of all RCB's on South side of Lincoln Cedars to be ADA compliant—1 LS @$18,440.25