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2023 07 19 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA NN ATER AUTHORITY July 19, 2023 The Board of. Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on July 19, 2023, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith Mike Wilson Frank McKay III Alyssa Linares Carol Flynt Kristin Holmes Angela Jackson President Vice President Secretary Director Interim Assistant General Manager Assistant General Counsel Assistant Secretary President Brenda Bradley Smith convened the July 19, 2023, BAWA Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Jimmy Smith, who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on June 21, 2023. A motion was made by Vice President Mike Wilson, and seconded by Director Alyssa Linares to approve the minutes of the Baytown Area Water Authority Regular Meeting held on June 21, 2023, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Alyssa Linares Nays: None Other: Director Jimmy Smith (Absent) Approved 2. BAYTOWN AREA WATER AUTHORITY FY 2023-24 PROPOSED BUDGET a. Conduct a public hearing concerning the Baytown Area Water Authority Fiscal Year 2023-24 Proposed Budget. BAWA Board Regular Meeting Minutes July 19, 2023 Page 2 of 4 At 4:32 P.M., President Brenda Bradley Smith opened and conducted a public hearing regarding the Baytown Area Water Authority (BAWA) Fiscal Year 2023-24 Proposed Budget. Chief Financial Officer Teresa McKenzie provided the Board with an overview of the budget and noted that the proposed budget remained the same as what was submitted to the Board at their June 21, 2023 meeting. With there being no one registered to speak on this item, President Brenda Bradley Smith closed the public hearing at 4:33 P.M. b. Consider a resolution adopting the Baytown Area Water Authority's Fiscal Year 2023-24 Proposed Budget. A motion was made by Vice President Mike Wilson, and seconded by Secretary Frank McKay III to approve Resolution No. 2023-12, related to Item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Alyssa Linares Nays: None Other: Director Jimmy Smith (Absent) Approved RESOLUTION NO. 2023-12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 301 2024; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive a report on the status of the Bay Area Water Authority East Expansion Project. Director of Public Works and Engineering Frank Simoneaux opened Agenda Item 3.a. by stating that the process for expanding the BAWA East Plant is now under way and that Staff will present an update on the project at each of their meetings, to keep the Board Members updated on the progress of the Project. Mr. Simoneaux introduced Mr. Ian Pietz Senior Project Manager with BGE to the Board. Mr. Pietz provided an update on the project and stated that BGE has been selected as the Owner Advisor to help assist the Baytown Area Water Authority (BAWA) in obtaining a Designer Builder for the BAWA East Water Treatment Plant Expansion Project. Mr. Pietz also stated that a kick-off meeting was held last month and that a site tour of the BAWA Board Regular Meeting Minutes July 19, 2023 Page 3 of 4 facility was held on June 28, 2023, at which time they met with Staff to get an idea of what is needed for the upgrade/expansion. Currently, BGE is working on developing a Project Management Execution Plan, and at the moment they are focusing on the sections of Document Management, Schedule Management, and Risk Management. Additionally, they will be working on the basis of a Design Report which will be the guidelines that the Builder will use to develop his plans and specifications for the construction management. Within the next month BGE will schedule to meet with the BAWA Finance Team and Financial Advisors to establish a budget, so that the needs and wants of what is to be included in the project can be prioritized. A decision matrix is being created to help objectively prioritize those items. Also, a meeting will be set-up with the Legal Department to gather their input on procurement documents to send out for a Request for Qualifications (RFQ) for a design builder. Lastly, Mr. Pietz stated that they anticipate to have an RFQ out by October of 2023. Vice President Mike Wilson asked Mr. Pietz at what point will BGE be involved in the process. Mr. Pietz responded that currently, they are only contracted through the selection process and they would be happy to extend that into the design and construction phases, if Staff and the Board is happy with the service they are providing. Secretary Frank McKay III questioned if they are only solely looking at a 6 Million Gallons A Day (MGD) or 12 MGD for the expansion project, or would there be other options. Mr. Simoneaux responded that Staff has already looked at the options as part of the initial feasibility study and that the 6 MGD would get them out for a set number of years and that 12 MGD would not be economically feasible, but that they could leave the option open if they see the numbers would be come in differently than projected, and that this discussion would be with the BAWA Financial Advisors and Staff. b. Receive the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2023. Chief Financial Officer Teresa McKenzie presented the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Second Quarter Ending March 31, 2023, and stated that the revenues for the operating funds are $8.0 million, which is approximately 52% received in correlation with the budget. The expenditures are at $6.3 million at approximately 38%, leaving a good working capital balance of $4.7 million. The Capital Improvement Program (CIP) has brought in approximately $527,000 in revenues and the expenditures are $4.1 million in our CIP Projects leaving a working capital balance of $4.7 million. In relation to our investments, we have $4.9 million which is our book value in TexPool and we've brought in $55,000 in investments earnings, and solicited questions from the Board. 4. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, August 16, 2023, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. BAWA Board Regular Meeting Minutes July 19, 2023 Page 4 of 4 Interim Assistant General Manager Carol Flynt reminded the Board Members of their next Baytown Area Water Authority meeting, which is scheduled for Wednesday, August 16, 2023, at 4:30 P.M., in the Council Chamber at City Hall. 5. ADJOURN With there being no further business to discuss, a motion was made by Secretary Frank McKay III and seconded by Director Alyssa Linares to adjourn the July 19, 2023, BAWA Board Regular Meeting at 4:42 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, Director Alyssa Linares Nays: None Other: Director Jimmy Smith (Absent) Approved City of Baytown uutl nrtn