CC Resolution No. 2857 RESOLUTION NO. 2857
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ADOPTING THE CITY OF BAYTOWN'S EMERGENCY
OPERATIONS PLAN — BASIC PLAN; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby adopts the City
of Baytown's Emergency Operations Plan — Basic Plan. Said Emergency Operations Plan is
attached hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: This resolution shall take effect immediately from and after its passage by the
City Council of the City of Baytown, Texas.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the
City of Baytown this the 10 day of September, 2023.
- NDON CAPETIL O, Mayor
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APPROVED AS OF R1V ��
SCOTT L ND, City Attorney
R:Karen Anderson\RESOLUTIONS CITY COUNCIL\2023\2023.09.14WdoptingBaytownEmergency0perationsPlan.docx
EXHIBIT "A"
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BMTOWN
CITY OF BAYTOWN
EMERGENCY OPERATIONS PLAN
BASIC PLAN
BAYTOWN FIRE DEPARTMENT
OFFICE OF EMERGENCY MANAGEMENT
AUGUST 2023
FOR OFFICIAL USE ONLY(FOLIO)
BASIC PLAN-1
APPROVAL AND IMPLEMENTATION
The City of Baytown
Emergency Operations Plan
Basic Plan
This basic plan of the emergency operations plan is hereby approved. This plan is
effective immediately and supersedes all previous editions.
Brandon Capetillo Date
Mayor
Jason Reynolds Date
City Manager
David Alamia Date
Emergency Management Coordinator
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BASIC PLAN -2
RECORD OF CHANGES
Emergency Operations Plan
BASIC PLAN
Date
Change # of Change Description Changed by
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TABLE OF CONTENTS
EMERGENCY OPERATIONS PLAN - BASIC PLAN
I. AUTHORITY........................................................................................... 7
A. Federal ...........................................................................................................7
B. State..............................................................................................................7
C. Local ..............................................................................................................7
II. PURPOSE............................................................................................... 8
III.EXPLANATION OF TERMS ...................................................................... 8
A. Acronyms........................................................................................................8
B. Definitions.......................................................................................................9
IV. SITUATION AND ASSUMPTIONS.......................................................... 12
A. Situation.......................................................................................................12
B. Assumptions..................................................................................................14
V. CONCEPT OF OPERATIONS .................................................................. 14
D. Incident Command System (ICS) .....................................................................17
E. ICS - EOC Interface........................................................................................18
D. Inclusive Emergency Planning..........................................................................20
E. Emergency Authorities....................................................................................21
F. Actions by Phases of Emergency Management ...................................................22
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ................ 24
A. Organization..................................................................................................24
B. Assignment of Responsibilities .........................................................................25
VII. DIRECTION, CONTROL, AND COORDINATION .................................. 44
A. General.........................................................................................................44
B. Emergency Facilities.......................................................................................45
C. Line of Succession..........................................................................................46
VIII. READINESS LEVELS........................................................................ 47
IX. ADMINISTRATION, FINANCE, AND LOGISTICS.................................... 50
A. Agreements and Contracts ..............................................................................50
B. Reports, Records, and Documentation ..............................................................50
D.Training ........................................................................................................53
E. Community Consumer Protection .....................................................................53
F. After Action Review ........................................................................................53
G. Logistics........................................................................................................53
X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION.......... 54
X. PLAN DEVELOPMENT AND MAINTENANCE ........................................... 55
A. Plan Development ..........................................................................................55
B. Distribution of Planning Documents ..................................................................55
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C. Review..........................................................................................................56
D. Update..........................................................................................................56
ATTACHMENT 1 — DISTRIBUTION LIST ..................................................... 57
ATTACHMENT 2 — REFERENCES ................................................................. 59
ATTACHMENT 3 — ORGANIZATION FOR EMERGENCY MANAGEMENT.......... 60
ATTACHMENT 4 — EMERGENCY FUNCTIONAL RESPONSIBILITIES ............. 61
ATTACHMENT 5 — ANNEX ASSIGNMENTS................................................... 63
ATTACHMENT 6 — AGREEMENTS AND CONTRACTS..................................... 65
ATTACHMENT 7 — NATIONAL INCIDENT MANAGEMENT SYSTEM ............... 67
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ANNEXES TO THE EMERGENCY OPERATIONS PLAN
Emergency Support Functions (ESFs) Annexes
• Transportation Annex (ESF 1)
• Communications Annex (ESF 2)
• Public Works and Engineering Annex (ESF 3)
• Firefighting Annex (ESF 4)
• Emergency Management (ESF 5)
• Mass Care and Sheltering Annex (ESF 6)
• Logistics and Resource Management Annex (ESF 7)
• Public Health and Medical Services Annex (ESF 8)
• Search and Rescue Annex (ESF 9)
• Oil and Hazardous Materials Response Annex (ESF 10)
• Agriculture and Natural Resources Annex (ESF 11)
• Utilities and Energy Annex (ESF 12)
• Public Safety and Law Enforcement Annex (ESF 13)
• Community Lifelines and Private Sector Coordination Annex (ESF 14)
• Emergency Public Information Annex (ESF 15)
Support Annexes
• Commodity POD Plan
• Continuity of Government Plan
• Department Continuity of Operations Plans
• Disaster Debris Management Annex
• Employee Shelter and Staging Center Operations Plan
• Embarkation Hub Operations Plan
• Evacuation and Population Protection Support Annex
• Hazard Mitigation Support Annex
• Legal Support Annex
• Recovery Support Annex
• Warning and Alert Support Annex
• Volunteer and Donations Management Annex
Hazard and Incident-Specific Annexes
• Hurricane Response and Recovery Annex
• Radiological Incident Annex
• Terrorism Incident Annex
• Cyber Incident Annex
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I. AUTHORITY
A. Federal
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act, (as
amended), 42 U.S.C. 5121
2. Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
5. Homeland Security Act of 2002
6. Department of Homeland Security, National Terrorism Advisory System
7. Homeland Security Presidential Directive. HSPD-5, Management of Domestic
Incidents
8. Presidential Policy Directive 8 - National Preparedness
B. State
1. Government Code, Chapter 418 (Emergency Management)
2. Government Code, Chapter 421 (Homeland Security)
3. Government Code, Chapter 433 (State of Emergency)
4. Government Code, Chapter 791 (Inter-local Cooperation Contracts)
5. Health & Safety Code, Chapter 778 (Emergency Management Assistance
Compact)
6. Executive Order of the Governor Relating to Emergency Management
7. Executive Order of the Governor Relating to the National Incident
Management System
8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency
Management)
9. The Texas Homeland Security Strategic Plan, 2021-2025
10. State of Texas - Governor's Executive Order (RP-32) Relating to Emergency
Management and Homeland Security
11. State of Texas - Governor's Executive Order (RP-40) Relating to the National
Incident Management
12. State of Texas - Governor's Executive Order (RP-57) Relating to
implementing recommendations from the Governor's Task Force on
Evacuation, Transportation, and Logistics
C. Local
1. City Charter
2. City Ordinance # 1498 dated April 19, 1986.
3. City Ordinance #10076 dated May 05, 2005 (NIMS Adoption).
4. City Code of Ordinances, Chapter 22
4. Inter-local Agreements and Contracts. See the summary in Attachment 6.
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II. PURPOSE
This Basic Plan outlines the city's approach to emergency preparedness and
response operations, and is applicable to the City of Baytown. It provides general
guidance for emergency management activities and an overview of the city's
methods of mitigation, preparedness, response, and recovery. The plan describes
the city's emergency response organization and assigns responsibilities for various
emergency tasks. This plan is intended to provide a framework for more specific
functional annexes that describe in more detail who does what, when, and how.
This plan applies to all City of Baytown officials, departments, and agencies. The
primary audience for the document includes the Mayor and other elected officials,
City Management, the emergency management staff, department and agency
heads and their senior staff members, leaders of local volunteer organizations
which may support emergency operations, Baytown's industry representatives, and
others who may participate in the city's mitigation, preparedness, prevention,
response, and recovery efforts.
III. EXPLANATION OF TERMS
A. Acronyms
ADA Americans with Disabilities Act
AAR After Action Report
ARC American Red Cross
CA Consequence Analysis
CAP Corrective Action Plan
CBRNE Chemical, Biological, Radiological, Nuclear, and Explosives
CCP Casualty Collection Point
CERT Community Emergency Response Team
CFR Code of Federal Regulations
CIR Critical Information Requirement
CLO County Liaison Officer
COAD Community Organizations Active in Disaster
COG Continuity of Government
COOP Continuity of Operations
DAFN Disabilities, Access, and Functional Needs
DC District Coordinator
DDC Disaster District Committee
DHS Department of Homeland Security
DPS Texas Department of Public Safety
EEI Essential Elements of Information
EMC Emergency Management Coordinator
EOC Baytown Emergency Operations Center
ESF Emergency Support Function
FAC Family Assistance Center
FBI Federal Bureau of Investigation
FEMA Federal Emergency Management Agency
FNSS Functional Needs Support Services
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FRC Family Reception Center of Friends and Relatives Center
HazMat Hazardous Material
HIRA Hazard Identification and Risk Assessment
HSPD Homeland Security Presidential Directive
IAP Incident Action Plan
ICP Incident Command Post
ICS Incident Command System
ILA Inter-Local Agreement
IP Improvement Plan
JFO Joint Field Office
JIC Joint Information Center
JIS Joint Information System
MAA Mutual Aid Agreement
MAC Multi-Agency Coordination
MCI Mass Casualty Incident
MFI Mass Fatality Incident
NDRF National Disaster Recovery Framework
NIMS National Incident Management System
NRF National Response Framework
OEM Baytown Office of Emergency Management
OSHA Occupational Safety and Health Administration
PIO Public Information Officer
SOGs Standard Operating Guidelines
SOC State Operations Center
SITREP Situation Report
TDEM Texas Division of Emergency Management
THIRA Threat and Hazard Identification and Risk Assessment
TSA The Salvation Army
VOAD Voluntary Organizations Active in Disaster
WMD Weapons of Mass Destruction
B. Definitions
1. Area Command (Unified Area Command). An organization established (1) to
oversee the management of multiple incidents that are each being managed
by an ICS organization or (2) to oversee the management of large or
multiple incidents to which several Incident Management Teams have been
assigned. Sets overall strategy and priorities, allocates critical resources
according to priorities, ensures that incidents are properly managed, and
ensures that objectives are met and strategies followed. Area Command
becomes Unified Area Command when incidents are multijurisdictional.
2. Disaster District. Disaster Districts are regional state emergency
management organizations mandated by the Executive Order of the
Governor relating to Emergency Management whose boundaries parallel
those of Highway Patrol Districts and Sub-Districts of the Texas Department
of Public Safety.
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3. Disaster District Committee. The DDC consists of a Chairperson (the local
Highway Patrol captain or command lieutenant), and agency representatives
that mirror the membership of the State Emergency Management Council.
The DDC Chairperson, supported by committee members, is responsible for
identifying, coordinating the use of, committing, and directing state
resources within the district to respond to emergencies.
4. Emergency Operations Center. Specially equipped facilities from which
government officials exercise direction and control and coordinate necessary
resources in an emergency situation.
5. Public Information. Information that is disseminated to the public via the
news media, internet, social media or any other channel before, during,
and/or after an emergency or disaster.
6. Emergency Situations. As used in this plan, this term is intended to
describe a range of occurrences, from a minor incident to a catastrophic
disaster. It includes the following:
a. Incident. An incident is a situation that is limited in scope and potential
effects. Characteristics of an incident include:
• Involves a limited area and/or limited population.
• Evacuation or in-place sheltering is typically limited to the
immediate area of the incident.
• Warning and public instructions are provided in the immediate
area, not community-wide.
• One or two local response agencies or departments acting under
an incident commander normally handle incidents. Requests for
resource support are normally handled through agency and/or
departmental channels.
• May require limited external assistance from other local response
agencies or contractors.
• For the purposes of the NRF, incidents include the full range of
occurrences that require an emergency response to protect life or
property.
b. Emergency. An emergency is a situation that is larger in scope and more
severe in terms of actual or potential effects than an incident.
Characteristics include:
• Involves a large area, significant population, or important facilities.
• May require implementation of large-scale evacuation or in-place
sheltering and implementation of temporary shelter and mass care
operations.
• May require community-wide warning and public instructions.
• Requires a sizable multi-agency response operating under an
incident commander.
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• May require some external assistance from other local response
agencies, contractors, and limited assistance from state or federal
agencies.
• The EOC will be activated to provide Incident
Command/Management for Emergencies or potential disasters and
the community recovery, general guidance and direction,
coordination of external support, and to provide resource support
for the incident and recovery.
• For the purposes of the NRF, an emergency (as defined by the
Stafford Act) is "any occasion or instance for which, in the
determination of the President, Federal assistance is needed to
supplement State and local efforts and capabilities to save lives
and to protect property and public health and safety, or to lessen
or avert the threat of catastrophe in any part of the United States."
c. Disaster. A disaster involves the occurrence or threat of significant
casualties and/or widespread property damage that is beyond the
capability of the local government to handle with its organic resources.
Characteristics include:
• Involves a large area, a sizable population, and/or important
facilities.
• May require implementation of large-scale evacuation or in-place
sheltering and implementation of temporary shelter and mass care
operations.
• Requires community-wide warning and public instructions.
• Requires a response by all local response agencies operating under
one or more incident commanders.
• Requires significant external assistance from other local response
agencies, contractors, and extensive state or federal assistance.
• The EOC will be activated to provide Incident
Command/Management for potential or actual disasters and to
manage the community recovery, general guidance and direction,
public information, coordination of external support, and to provide
resource support for the incident and community recovery.
• For the purposes of the NRF, a major disaster (as defined by the
Stafford Act) is any catastrophe, regardless of the cause, which, by
the determination of the President, causes damage of sufficient
severity and magnitude to warrant major disaster federal
assistance.
d. Catastrophic Incident. For the purposes of the NRF, this term is used to
describe any natural or manmade occurrence that results in extraordinary
levels of mass casualties, property damage, or disruptions that severely
affect the population, infrastructure, environment, economy, national
morale, and/or government functions. An occurrence of this magnitude
would result in sustained national impacts over prolonged periods of time,
and would immediately overwhelm local and state capabilities. All
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catastrophic incidents are FEMA Type II or I Incidents of National
Significance.
7. Hazard Vulnerability Analysis. A document, published separately from this
plan, which identifies the hazards, local to Baytown, which have caused or
possess the potential to adversely affect public health and safety, public or
private property, or the environment. This document is also referred to as a
Hazard Identification and Risk Assessment (HIRA).
8. Hazardous Material (HazMat). A substance in a quantity or form posing an
unreasonable risk to health, safety, and/or property when manufactured,
stored, or transported. The substance, by its nature, containment, and
reactivity, has the capability for inflicting harm during an accidental
occurrence. It is toxic, corrosive, flammable, reactive, an irritant, or a strong
sensitizer, and/or poses a threat to health and the environment when
improperly managed. Includes toxic substances, certain infectious agents,
radiological materials, and other related materials such as oil, used oil,
petroleum products, and industrial solid waste substances.
9. Inter-local agreements. Arrangements between governments or
organizations, either public or private, for reciprocal aid and assistance
during emergency situations where the resources of a single jurisdiction or
organization are insufficient or inappropriate for the tasks that must be
performed to control the situation. Commonly referred to as mutual aid
agreements.
10. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency
Assistance Act authorizes federal agencies to undertake special measures
designed to assist the efforts of states in expediting the rendering of aid,
assistance, emergency services, and reconstruction and rehabilitation of
areas devastated by disaster.
11. Standard Operating Guidelines (SOGs). Approved methods for
accomplishing a task or set of tasks. SOGs are typically prepared at the
department or agency level. May also be referred to as Standard Operating
Procedures (SOPS).
IV. SITUATION AND ASSUMPTIONS
A. Situation
Baytown is exposed to many public health and safety threats and hazards, all of
which have the potential for disrupting the community, causing casualties, and
damaging or destroying public or private property. A summary of the city's
major hazards is provided in Figure 1. More detailed information is provided in
the Hazard Identification and Risk Assessment (HIRA) and Consequence Analysis
(CA), published separately.
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Figure 1
HAZARD IDENTIFICATION AND RISK ASSESSMENT (HIRA) /
CONSEQUENCE ANALYSIS (CA) SUMMARY
Natural Hazards Risk Level
Coastal Erosion Moderate
Drought Moderate
Earthquake Low
Flooding Riverine Coastal/Tidal Storm Sure & Flash Floods High
Hurricane and Coastal Storm High
Mass Movements Landslides and Sinkholes Low
Subsidence High
Severe Weather Thunderstorms Hail Damaging Winds High
Tornados Moderate
Extreme Heat High
Winter Storms and Freeze Moderate
Wildfire Low
Pandemic Moderate
Technological Hazards Risk Level
Aviation Accident Low
Dam or Levee Failure Low
Power Outages Moderate
Toxic Release Hazardous Material - Industrial Facility High
Toxic Release / Hazardous Material - Road Transportation High
Toxic Release / Hazardous Material - Pipeline Transportation Hi h
Toxic Release / Hazardous Material - Rail Transportation Hi h
Toxic Release / Hazardous Material - Maritime Transportation High
Toxic Release / Hazardous Material - Aviation Transportation Moderate
Radiolo ical Accident Low
Nuclear Power Plant Accident Low
Disruption in Services Water Sewer, and Telecommunications Moderate
Mass Gatherings and Large Special Events Moderate
Human-Caused Threats Risk Level
Active Shooter Moderate
Civil Disturbance / Civil Unrest Moderate
C ber Attack Moderate
Domestic Terrorism Moderate
International Terrorism Low
Mass Casualty Incident or Mass Fatality Incident Moderate
Chemical Agent Low
Biological Agent Low
Radiological Attack Low
Nuclear Attack Low
Explosives and Bomb Threats Moderate
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B. Assumptions
1. Baytown will continue to be exposed to and subject to the impact of those
hazards described above, lesser hazards and others which may develop in
the future.
2. It is possible for a major disaster to occur at any time and at any place. In
many cases, dissemination of warning to the public and implementation of
increased readiness measures may be possible. However, some emergency
situations occur with little or no warning.
3. Outside assistance will be available in most emergency situations, affecting
our city. However, since it takes time to summon external assistance, it is
essential for us to be prepared to carry out the initial emergency response on
an independent basis.
4. Proper mitigation actions, such as floodplain management, structural
resistance through building codes and fire inspections, can prevent or reduce
disaster-related losses. Detailed emergency planning, training of responders
and support personnel, and conducting periodic emergency drills and
exercises can improve our readiness to deal with emergency situations.
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of City of Baytown's emergency management program are to protect
public health and safety and preserve public and private property.
B. General
It is the city's responsibility to protect public health and safety and preserve
property from the effects of hazardous events within the city's scope of authority
and available resources. The City of Baytown has the primary role in identifying and
mitigating threats and hazards, preparing for and responding to, and managing the
recovery from emergency situations that affect Baytown.
It is impossible for City Staff to do everything that is required to protect the lives
and property of our population. Baytown's residents and businesses have the
responsibility to prepare themselves, their facilities and their families to cope with
emergency situations and manage their affairs and property in ways that will aid
the government in managing emergencies. The City of Baytown will assist our
residents in carrying out these responsibilities by providing public information,
instructions, and professional guidance prior to, during, and after emergency
situations.
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Baytown City government is responsible for organizing, training, and equipping
local First and Second Responders, providing appropriate emergency facilities,
providing suitable warning and communications systems, and for contracting for
standby emergency services. The state and federal governments offer programs
that provide some assistance with portions of these responsibilities.
To achieve our objectives, we have organized an emergency management program
managed by the Baytown Office of Emergency Management (OEM) that is both
integrated (employs the resources of government, organized volunteer groups, and
businesses) and comprehensive (addresses mitigation, preparedness, prevention,
protection, response, and recovery). This plan is one element of our overall
preparedness activities.
The Baytown OEM will coordinate, communicate, and collaborate with all city
departments and external partners on a regular basis to develop and enhance core
capabilities to effectively and efficiently prepare, respond, recover, mitigate, and
prevent disasters and incidents within the jurisdiction. This includes conducting
meetings, developing planning documents, providing training and exercises with
city employees and trusted partners.
This plan is based on an all-hazard approach to emergency planning. It addresses
general functions that may need to be performed during pW emergency situation,
overall consequence management and incident recovery practices; It is not a
collection of plans for specific types of incidents. For example, the Warning and
Alert Support Annex addresses, techniques that can be used to warn the public
during any emergency situation, whatever the cause.
All Baytown Full-time City Employees are deemed to be Essential Personnel and
required to serve during and after disasters per city Personnel and Administrative
Policy. All personnel can be reassigned to serve in a disaster capacity. City
Departments and agencies tasked in this plan are expected to develop, publish,
circulate, train, and keep current notification rosters and SOGs that describe how
emergency tasks will be performed. Departments and agencies are charged with
ensuring the training and equipment necessary for appropriate preparedness,
response, and recovery activities are in place.
This Plan is based upon the concept that the many of the emergency functions that
must be performed by City departments or agencies generally parallel some of their
normal day-to-day functions. To the extent possible, the same personnel and
material resources used for day-to-day activities will be employed during
emergency situations. Because personnel and equipment resources are limited,
some routine functions that do not contribute directly to the emergency may be
suspended for the duration of an emergency. The personnel, equipment, and
supplies that would normally be required for those functions will be redirected to
accomplish emergency tasks.
Baytown adopted the National Incident Management System (NIMS) in accordance
with the President's Homeland Security Directive (HSPD) - 5 by City Ordinance
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BASIC PLAN -15
10,076 in regular session on May 26, 2005. Our adoption of NIMS provides a
consistent approach to the effective management of situations involving natural or
man-made disasters, or terrorism. NIMS allows us to integrate our response
activities using a set of standardized organizational structures designed to improve
interoperability between all levels of government, the private sector, and
nongovernmental organizations.
This plan, in accordance with the National Response Framework (NRF), is an
integral part of the national effort to prevent, and reduce America's vulnerability to
terrorism, major disasters, and other emergencies, minimize the damage and
recover from attacks, major disasters, and other emergencies that occur. In the
event of an Incident of National Significance, as defined in HSPD-5, we will
integrate all operations with all levels of government, private sector, and
nongovernmental organizations through the use of NRF coordinating structures,
processes, and protocols.
C. Operational Guidance
We will employ the four components of the NIMS in all operations, which will
provide a standardized framework that facilitates our operations in all phases of
emergency management. Attachment 7 provides further details on the NIMS.
1. Initial Response.
The City's emergency responders are likely to be the first on the scene of any
emergency situation. They will normally take charge and remain in charge of the
incident until it is resolved, or when others who have legal authority to do so
assume responsibility. Should that happen, those assuming command of
operations in Baytown will seek guidance and direction from our local officials and
seek technical assistance from state and federal agencies and industry where
appropriate.
2. Implementation of ICS
The first local emergency responder to arrive at the scene of an emergency incident
will implement ICS and serve as the incident commander until relieved by a more
senior or more qualified individual. The incident commander will establish a field
incident command post (ICP) and provide an assessment of the situation to local
officials, identify response resources required, and direct the on-scene response
from the ICP.
For some types of emergency situations, such as a threat or impending incident, a
specific incident scene may not exist in the initial response phase and the EOC may
accomplish initial response actions, such as mobilizing personnel and equipment
and issuing precautionary warning to the public. As the potential threat becomes
clearer and a specific impact site or sites identified, an incident command post may
be established, and direction and control of the response transitioned to the
Incident Commander.
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BASIC PLAN -16
For major emergency incidents or events, those which involve multiple jurisdictions,
those which may extend across multiple operational periods, those which may
involve sustained or widespread recovery operations, or upon the determination of
the Incident Commander, City Manager or Mayor, the Baytown EOC shall become
the Incident Command Center. The EOC will activate ICS structure based upon
established position assignments and the field Incident Commander shall: either
relocate to the EOC or shall transfer command to an Incident Commander in the
EOC.
3. Source and Use of Resources.
Baytown will use its own resources, which meet the requirements for resource
management in accordance with the NIMS, to respond to emergency situations,
purchasing supplies and equipment if necessary, and request assistance if our
resources are insufficient or inappropriate. §418.102 of the Government Code
provides that the County should be the first channel through which a municipality
requests assistance when its resources are exceeded. If additional resources are
required, the City will:
• Summon those resources available to us pursuant to inter-local agreements.
See Attachment 6 to this plan, which summarizes the inter-local agreements
and identifies the officials authorized to request those resources.
• Summon emergency service resources that we have contracted for. See
Attachment 6.
• Request assistance from local volunteer groups active in disasters.
• Request assistance from industry or individuals who have resources needed
to deal with the emergency situation.
When external agencies respond to an emergency situation within our jurisdiction,
we expect them to conform to the guidance and direction provided by the incident
commander, which will be in accordance with the NIMS.
D. Incident Command System (ICS)
Baytown shall employ ICS, in managing emergencies. ICS is both a strategy and a
set of organizational arrangements for directing and controlling field operations. It
is designed to effectively integrate resources from different agencies into a
temporary emergency organization at an incident site that can expand and contract
with the magnitude of the incident and resources on hand. A summary of ICS is
provided in Attachment 7.
The incident commander is responsible for carrying out the ICS function of
command -- managing the incident. For small-scale incidents, the incident
commander and one or two individuals may perform all of these functions. For
larger incidents, a number of individuals from different departments or agencies
may be assigned to separate staff sections charged with those functions.
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BASIC PLAN -17
An incident commander using response resources from one or two departments or
agencies can typically handle the majority of emergency situations. Departments
or agencies participating in this type of incident response will normally obtain
support through their own department or agency.
When an incident is, or becomes, of such size or complexity to exceed the
capabilities of more than two city departments, the EOC may be requested to
activate an EOC Strike Team to provide support such as key city departments, PIO,
Logistics or Liaison.
In emergency situations where, multiple city Departments or other jurisdictions or
the state or federal government are providing significant response resources or
technical assistance, Incident Command will transition from the normal field ICP
based ICS structure to a City ICS Command structure operated out of the EOC as
referenced in Section VC2(c) above. This arrangement helps to ensure that all
participating agencies are involved in developing objectives and strategies to deal
with the emergency.
E. ICS - EOC Interface
For major emergencies and disasters, the Emergency Operations Center (EOC) will
be activated. When the EOC is activated, it is essential to establish a division of
responsibilities between the field incident command post and the EOC. A general
division of responsibilities is outlined below. It is essential that a precise division of
responsibilities be determined for specific emergency operations.
The incident commander is generally responsible for field operations, including:
• Isolating the scene.
• Directing and controlling the on-scene response to the emergency
situation and managing the emergency resources committed there.
• Warning the population in the area of the incident and providing
emergency instructions to them.
• Determining and implementing protective measures (evacuation or in-
place sheltering) for the population in the immediate area of the incident
and for emergency responders at the scene.
• Implementing traffic control arrangements in and around the incident
scene.
• Requesting additional resources from the EOC.
The EOC is generally responsible for:
• Providing resource support for the incident command operations.
• Issuing community-wide warning.
• Issuing instructions and providing information to the general public.
• Organizing and implementing large-scale evacuation.
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• Organizing and implementing shelter and mass arrangements for
evacuees.
• Coordinating traffic control for large-scale evacuations.
• Requesting assistance from the State and other external sources.
The Baytown EOC shall become the Incident Command Center for major
emergency incidents or events, those which involve multiple jurisdictions, those
which may extend across multiple operational periods, those which may involve
sustained or widespread recovery operations, or upon the determination of the
Incident Commander, City Manager or Mayor that this is the best course of
action for the City. The EOC will activate ICS structure based upon established
position assignments and the field Incident Commander shall: either relocate to
the EOC or shall transfer command to an Incident Commander in the EOC.
B. Communications
Incident communications are primarily managed by the 911 Communications
Center, which serves as the public safety answering point, dispatch center, and
local warning point. The City of Baytown utilizes the Harris County Regional Radio
Network to provide interoperable radio communications between first responders,
dispatchers, and the Baytown EOC. The Baytown EOC will develop an Incident
Radio Communications Plan upon activation.
Incident communications are facilitated through the development and use of a ICS
communications plan and interoperable communications systems. This integrates
various agencies to maintain communication connectivity to provide situational
awareness and a common operating picture during the incident. The communication
systems, interoperable connectivity, and infrastructure used by the City of Baytown
is further outlined in the Communications Annex (ESF 2).
C. State, Federal and Other Assistance
State and Federal Assistance
If local resources are inadequate to deal with an emergency situation, we will
request assistance from the State. State assistance furnished to local governments
is intended to supplement local resources and not substitute for such resources,
including mutual aid resources, equipment purchases or leases, or resources
covered by emergency service contracts. As noted previously, cities must request
assistance from their county before requesting state assistance.
Requests for state assistance should be made to the Harris County EOC and/or the
Chambers County EOC. Those requests will be routed through the Disaster District
Committee (DDC) Chairperson, who is located at the Department of Public Safety
District Office in Houston. See Appendix 3 to Logistics and Resource Management
Annex (ESF 7), for the STAR Request Form or ICS -213RR form. In essence, state
emergency assistance to local governments begins at the DDC level and the key
person to validate a request for, obtain, and provide that state assistance and
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support is the DDC Chairperson. A request for state assistance must be made by
the Mayor, or his/her designee, and may be made by telephone, fax, email or any
other available method. The DDC Chairperson has the authority to utilize all state
resources within the district to respond to a request for assistance, with the
exception of the National Guard. Use of National Guard resources requires approval
of the Governor.
The Disaster District staff will forward requests for assistance that cannot be
satisfied by state resources within the District to the State Operations Center (SOC)
in Austin for action.
Other Assistance
If resources required to control an emergency situation are not available within the
State, the Governor may request assistance from other states pursuant to a
number of interstate compacts or from the federal government through the Federal
Emergency Management Agency (FEMA).
For major emergencies and disasters for which a Presidential declaration has been
issued, federal agencies may be mobilized to provide assistance to states and local
governments. The National Response Framework (NRF) describes the policies,
planning assumptions, concept of operations, and responsibilities of designated
federal agencies for various response and recovery functions. The
Nuclear/Radiological Incident Annex of the NRF addresses the federal response to
major incidents involving radioactive materials.
FEMA has the primary responsibility for coordinating federal disaster assistance.
No direct federal disaster assistance is authorized prior to a Presidential emergency
or disaster declaration, but FEMA has limited authority to stage initial response
resources near the disaster site and activate command and control structures prior
to a declaration and the Department of Defense has the authority to commit its
resources to save lives prior to an emergency or disaster declaration. See the
Recovery Support Annex, for additional information on the assistance that may be
available during disaster recovery.
The NRF applies to Stafford and non-Stafford Act incidents and is designed to
accommodate not only actual incidents, but also the threat of incidents. Therefore,
NRF implementation is possible under a greater range of incidents.
D. Inclusive Emergency Planning
The impact of disasters and major incidents are widespread and affect all segments
of the community within the City of Baytown. The Baytown OEM strives to
implement a whole community approach to emergency management through
inclusive emergency planning that address the needs and adverse impacts of all
residents within our jurisdiction. This includes inclusive emergency planning for the
following areas:
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Disabilities, Access, and Functional Needs (DAFN) - The City of Baytown complies
with all applicable laws regarding disabilities and reasonable accommodations;
including the American with Disabilities Act (ADA) and Texas Accessibility
Standards. DAFN issues are integrated into all aspects of emergency planning and
addressed specifically in the Transportation Annex (ESF 1), Mass Care and
Sheltering Annex (ESF 6), Public Health and Medical Services Annex (ESF 8), and
the Evacuation and Population Protection Support Annex, and Embarkation HUB
Plan.
Children in Disasters and Older Adults - These issues are addressed within the
Transportation Annex (ESF 1), Mass Care and Sheltering Annex (ESF 6), Public
Health and Medical Services Annex (ESF 8), the Evacuation and Population
Protection Support Annex, and Embarkation HUB Plan.
Service Animals and Household Pets - These issues are specifically addressed
within Transportation Annex (ESF 1), Mass Care and Sheltering Annex (ESF 6),
Public Health and Medical Services Annex (ESF 8), the Evacuation and Population
Protection Support Annex, and Embarkation HUB Plan.
Language Services, Marginalized and Underserved Communities. - these issues are
addressed in all aspects of emergency planning and outlined in further detail in
Communication Annex (ESF 2), Mass Care and Sheltering (ESF6), Emergency Public
Information Annex (ESF 15), Warning and Alert Support Annex, Recovery Support
Annex, and the Volunteer and Donations Management Support Annex.
E. Emergency Authorities
All legal matters, questions, and issues related to emergency management or
homeland security authorities and liability issues related to first responders are
managed by the City Attorney. The City Attorney will provide legal advice to the
Mayor, City Council, and City Manager as warranted. This may include seeking legal
services via contracted legal services, reviewing legal resources from the Texas
Municipal League, or other seeking the legal opinion of the Texas Attorney
General's Office.
Texas statutes and the Executive Order of the Governor Relating to Emergency
Management provide local government, principally the chief elected official, with a
number of powers to control emergency situations. If necessary, we shall use
these powers during emergency situations. These powers include:
State of Emergency Declaration. In the event of riot or civil disorder, the Mayor
may request the Governor to issue State of Emergency declaration for this
jurisdiction and act to control the situation. Use of the State of Emergency
declaration is explained in the Legal Annex. The City's policies related to law
enforcement actions required to maintain public order during a state of emergency
is further outlined in Baytown Police Department General Orders, SOGs, and the
Public Safety and Law Enforcement Annex (ESF 13).
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Disaster Declaration. When an emergency situation has caused severe damage,
injury, or loss of life or it appears likely to do so, the Mayor may by executive order
or proclamation declare a local state of disaster. The Mayor may subsequently
issue orders or proclamations referencing that declaration to invoke certain
emergency powers granted the Mayor in the Texas Disaster Act (§418) on an
appropriate local scale in order to cope with the disaster. These powers include:
• Suspending procedural laws and rules to facilitate a timely response.
• Using all available resources of government and commandeering private
property, subject to compensation, to cope with the disaster.
• Restricting the movement of people and occupancy of premises.
• Prohibiting the sale or transportation of certain substances.
• Implementing price controls.
A local disaster declaration activates the recovery aspects of this plan. A local
disaster declaration is required to obtain state and federal disaster recovery
assistance. The local declaration may last no longer than seven days unless
continued by the City Council. See the Legal Support Annex, for further information
on disaster declarations and procedures for invoking emergency powers.
Authority for Evacuations. Texas Statute 418 provides the mayor with the authority
to order the evacuation of all or part of the population from a stricken or threatened
area within their respective jurisdictions. That same statute also provides a County
Judge with superior authority to evacuate the whole county.
Authority to Enforce Non-compliance with Emergency Management Plan
According to Government Code Sec. 418.173, failure to comply with this plan or
with a rule, order, or ordinance adopted under this plan is an offense. Punishment
for the offense may not exceed a fine of $1,000 or confinement in jail exceeding
180 days.
F. Actions by Phases of Emergency Management
This plan addresses emergency actions that are conducted during all phases of
emergency management.
Mitigation
The City will conduct mitigation activities as an integral part of our emergency
management program. Mitigation is intended to eliminate hazards, reduce the
probability of hazards causing an emergency situation, or lessen the consequences
of unavoidable hazards. Mitigation is primarily a pre-disaster activity, although
mitigation may also occur in the aftermath of an emergency situation with the
intent of avoiding repetition of the situation. Our mitigation program is outlined in
the Hazard Mitigation Support Annex.
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Preparedness
The City will conduct preparedness activities to develop the response capabilities
needed in the event an emergency. Among the preparedness activities included in
our emergency management program are:
• Providing emergency equipment and facilities.
• Emergency planning, including maintaining this plan, its annexes, and
appropriate SOGs.
• Conducting or arranging appropriate training for First and Second
Responders, local business and industry officials, Baytown elected officials,
and volunteer groups who assist us during emergencies.
• Conducting periodic drills and exercises to test our plans and training.
Response
The City of Baytown will respond to emergency situations effectively and efficiently.
The focus of most of this plan and its annexes is on planning for the response to
emergencies. Response operations are intended to resolve an emergency situation
while minimizing casualties and property damage. Response activities include, but
are not limited to: warning, evacuation, law enforcement operations, emergency
public information, search and rescue, as well as other associated functions.
Recovery
When a disaster occurs, we will carry out a recovery program that involves both
short-term and long-term efforts. Short-term operations seek to restore vital
services to the community and provide for the basic needs of the public. Long-term
recovery focuses on restoring the community to its normal state. The federal
government, pursuant to the Stafford Act, provides the vast majority of disaster
recovery assistance. The recovery process includes assistance to individuals,
businesses, local government and other public institutions. Examples of recovery
programs include, but are not limited to: temporary housing, restoration of
government services, debris removal, disaster mental health services, and
reconstruction of damaged roads and bridges. The City of Baytown recovery
program is outlined in the Recovery Support annex.
Prevention and Protection
Prevention helps protect lives, property, and environment before an emergency
occurs. Prevention measures help avoid emergencies or can intervene to stop an
emergency from occurring. The Baytown OEM will coordinate prevention activities
such as information sharing to maintain situational awareness and a common
operating picture during major disasters and incidents by establishing critical
information requirements, essential elements of information, and situation report
deadlines and distribution methods. In addition, Baytown OEM will coordinate with
law enforcement, intelligence agencies, fusion centers, and information sharing
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analysis centers to disseminate and share threat information as warranted and
allowed contingent upon sensitivity of information. Intelligence can be gathered and
collected via inspections; improved surveillance and security operations;
investigations to determine the full nature and source of the threat; public health
and agricultural surveillance; immunizations, isolation or quarantine; and specific
law enforcement operations aimed at deterring or preempting illegal activities or
threats.
Baytown OEM will also coordinate protection measures as it relates to critical
infrastructure protection and assist private sector operators in threat assessments,
risk assessments, and other protection measures. Baytown Public Works and
Engineering will coordinate with private sector organization and utility providers
regarding the restoration of critical infrastructure. Baytown OEM will maintain an
inventory of Critical Infrastructure located within the city and cross-reference this
with the list of Critical Facilities maintained by the Floodplain Manager.
The Greater Baytown LEPC will assist in prevention and protection measures by
collecting and storing Tier II chemical inventory reports, contingency plans,
emergency response plans, and facilities maps and data used to prevent chemical
emergencies and accidental releases.
The Baytown Police Department will serve as the leady agency responsible for law
enforcement, intelligence, and terrorism functions. The Baytown Police Department
will coordinate with Baytown OEM and other local, state, and federal law
enforcement agencies regarding homeland security matters. The Baytown Police
Department will designate a Homeland Security Liaison to cooperate with homeland
security agencies and partners.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
General
Most Baytown departments have emergency functions in addition to their normal
day-to-day duties. During emergency situations, city normal organizational
arrangements are modified to facilitate emergency operations and ICS. The
Baytown Office of Emergency Management (OEM) is established under Chapter 22
of the Code of Ordinances to manage the city's emergency management program.
Attachment 3 depicts the city's emergency organization.
Policy Group
The Policy Group, sometimes referred to as the Multi-Agency Coordination (MAC)
Group, provides guidance and policy for emergency management programs and for
emergency response and recovery operations as well as continues to manage the
City operations outside of the emergency response or recovery. The Executive
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Group includes the Mayor, City Managers, City Attorney and Emergency
Management Coordinator or Incident Commander.
EOC Incident Management Team
The EOC Incident Management Team manages the preparation, ride-out, response
and short-term recovery from an incident, when activated. The EOC Incident
Management Team is made up of personnel assigned to ICS positions irrespective
of their ordinary department and rank or position within those departments. During
minor incidents, an EOC Strike Team may be activated to staff the Baytown EOC.
The EOC staff assigned to the EOC Incident Management Team and EOC Strike
Team are kept on an EOC Roster, which is updated on an annual basis by the EMC
and Department Directors.
B. Assignment of Responsibilities
General
For most emergency functions, successful operations require a coordinated effort
from a number of departments, agencies, and groups. To facilitate a coordinated
effort, elected and appointed officials, departments and agency heads, and other
personnel are assigned primary, day-to-day responsibility for planning for specific
emergencies.
Generally, primary responsibility for an emergency planning function will be
assigned to an individual from the department or agency that has legal or primary
responsibility for that function or possesses the most appropriate knowledge and
skills. Other officials, departments, and agencies may be assigned support
responsibilities for planning for specific emergency functions. Attachment 4
summarizes the general emergency planning responsibilities of local officials,
department and agency heads, and other personnel.
The individual having primary responsibility for an emergency function is normally
responsible for coordinating preparation of and maintaining that portion of the
emergency plan that addresses that function. Plan and annex assignments are
outlined in Attachment 5. Listed below are general responsibilities assigned to the
City of Baytown personnel and city departments. Additional specific responsibilities
can be found the annexes to this Basic Plan.
AGENCY OR POSITION RESPONSIBILITIES
Mayor • Per Texas Government Code 418, the Mayor serves as
the Emergency Management Director.
Declares a State of Emergency or State of Disaster,
orders general evacuations of the city, and invoke the
Emergency Powers empowered under Texas Government
Code 418 as she deems is appropriate after
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AGENCY OR POSITION RESPONSIBILITIES
consultation with the Policy Group.
• Requests that the Governor declare a State of
Emergency or Disaster, when necessary.
• Requests assistance from other local governments or the
State when necessary.
• May direct activation of the EOC.
• Establishes policy objectives and policy priorities for the
Baytown Emergency Management Program,
• May provide general policy guidance via the Baytown
Emergency Management Advisory Committee (EMAC).
• Monitors the emergency response during disaster
situations and provides policy direction where
appropriate.
City Manager . Implements the policies and decisions of the governing
body relating to emergency management.
Organizes the emergency management program and
identifies personnel, equipment, and facility needs.
Assigns emergency management program tasks to
departments and agencies.
Ensures that departments and agencies participate in
emergency planning, training, and exercise activities.
• May direct activation of the EOC and provides policy
guidance to the Incident Commander/Unified Command
and Emergency Management Coordinator.
• Chairs and facilitates the Policy Group, also known as
the Multi-Agency Coordination (MAC) Group within the
Baytown EOC.
Emergency Management • Serves as the principal staff advisor to the Mayor and
Coordinator City Manager on emergency management matters.
• Keeps the Mayor, City Council and City Manager
apprised of preparedness status and emergency
management needs.
• Coordinates local planning and preparedness activities
and the maintenance of this plan.
• Co-chairs Local Emergency Planning Council (LEPC) and
chairs the Baytown Emergency Management Advisory
Committee (EMAC).
• Prepares and maintain an EOC resource inventory.
• Arranges appropriate training for local emergency
management personnel and emergency responders.
• Coordinates periodic emergency exercises to test the
city's core capabilities, plans and training.
• Manages the EOC, develop procedures for its operation,
and conduct training for those who staff it.
• Activates the EOC when required.
• Alert key local officials of emergency situations.
• Disseminate warning information and instructions to the
public through available warning systems.
• Disseminate warning and instructions to special facilities
such as schools and hospitals.
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AGENCY OR POSITION RESPONSIBILITIES
• Performs day-to-day liaison with the state emergency
management agency and other local emergency
management agencies.
• Coordinates with organized volunteer groups and
businesses regarding emergency operations.
All City Departments • Provide personnel, equipment, and supplies to support
emergency operations upon request.
Develop and maintain SOGs for emergency tasks.
• Participate in NIMS, ICS, and other Emergency
Management training and manage their departmental
NIMS compliance.
• Provide trained personnel to staff the incident command
post and EOC and conduct emergency operations.
• Provide current information on emergency resources for
inclusion in the Resource List in the Logistics and
Resource Management Annex (ESF 7).
• Report information regarding emergency situations and
damage to facilities and equipment to the Incident
Commander or the EOC.
• Department and agency heads not assigned a specific
function in this plan will be prepared to make their
resources available for emergency duty at the direction
of the City Manager.
• Maintain departmental Continuity of Operations Plans
(COOP) and review Continuity of Government (COG)
Plan.
Incident Commander . The Incident Commander prior to activation of the
Baytown EOC will be in accordance with the public safety
and first responder's agency policies and SOGs.
• The City Manager has designated the Fire Chief, Police
Chief, and Public Works and Engineering Director as EOC
Incident Commanders upon activation of the EOC.
• Manages emergency response resources and operations
at the command post or EOC to resolve the emergency
situation.
• Determine and implement required protective actions for
response personnel and the public at an incident site.
• Transfer command when required by senior qualified
individual or to EOC upon demand.
Baytown Office of Manages the city's Emergency Management Program.
Emergency Management
Designated as the primary agency and lead for the Emergency
Management Annex (ESF 5).
• Directs, controls, and coordinates personnel operating in
Baytown, in accordance with the NIMS and ICS.
• Assigns personnel to ICS positions, to report to the EOC
and develops procedures for incident management.
• Ensures coordination with neighboring urisdictions and
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AGENCY OR POSITION RESPONSIBILITIES
the Disaster District Committee and District Coordinator.
• Develops and identifies the duties of the staff, directs
the completion of the IAP, and establishes procedures
for EOC during his/her operational period.
Designated as a primary agency and co-lead for the Mass Care
and Human Services Annex (ESF 6).
• Coordinates with Voluntary Organizations Active in
Disaster (VOADs) and the Long-Term Recovery Groups
activated post-disaster for mass care and human
services.
• Identifies emergency feeding sites.
• Identifies sources of clothing for disaster survivors.
• Secures emergency food supplies.
• Coordinates special care requirements for disaster
survivors such as the aged, special needs individuals,
and others.
• Coordinates the provision of disaster mental health
services to disaster survivors, emergency workers,
and/or others suffering trauma due to the emergency
incident/disaster.
Designated as the primary agency and lead for the Community
Lifelines and Private Sector Coordination Annex (ESF 14).
• Co-Chairs and participates in the Baytown LEPC.
• Coordinate with private sector, local businesses, and
critical infrastructure owners during a disaster.
• Participate in coordination calls with critical industry and
businesses during a disaster.
• Assess impacts and damages to community lifelines and
critical infrastructure.
• Maintain and develop a Critical Infrastructure and Key
Resources map and list.
• Encourage and provide business continuity planning
resources and technical assistance for the community
lifeline and private sector.
• Maintain a partnership and working relationship with
local industry and utility providers.
Designated as a primary agency and co-lead for the Disaster
Debris Management Plan.
• Maintain the Disaster Debris Management Plan.
• Maintain Debris Removal and Debris Monitoring
Contracts.
• Coordinate with Purchasing Division on RFPs and
contracting for vendor services.
• Coordinate with Public Works and Engineering on
identifying temporary debris sites.
• Monitor costs and cubic yards of debris hauled to seek
reimbursement and disaster cost recovery.
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AGENCY OR POSITION RESPONSIBILITIES
Designated as a primary agency and co-lead for the Recovery
Support Annex.
• Establishes and coordinates training of damage
assessment teams using Building Inspectors and Code
Enforcement personnel.
• Coordinates the efforts of damage assessment teams
with state and federal damage assessment personnel
who may be dispatched to assist us.
• Ensures assessment and compilation of information on
damage to public and private property and needs of
disaster victims and formulate and carry out programs
to fill those needs.
• Ensures compilation of damage assessment reports and
information for use by Baytown elected officials in
requesting state or federal disaster assistance.
• Coordinates with Finance Department on Disaster
Finance and Cost Recovery.
• Coordinates with Human Resources on insurance claims
to damaged property.
• Coordinates recovery operations with Long Term
Recovery Group and VOAD.
Designated as a primary agency and co-lead for the Warning
and Alert Support Annex.
• Maintains mass notification system to warn and alert
residents of impending risks and life safety threats.
• Maintains a Siren System to warn and alert residents of
chemical emergencies.
• Maintains a building alerting system to warn and alert
city employees of emergencies.
• Maintains an AM Radio Travel Advisory Station to warn
and alert residents of weather, traffic advisories, and
evacuation orders during major emergencies.
• Coordinates warning and alert messages with the Public
Information Officer and Public Affairs Department.
• Maintains E-Notify/CAER message system to receive and
send industrial notifications.
• Coordinates with the 911 Communications Center as the
local warning point and provides training to
telecommunicators as back-ups to various warning
systems.
Designated as the primary agency and lead for the Hurricane
Response and Recovery Annex.
• Manage the H-120 hurricane timeline or H-48 hurricane
timeline.
• Monitor hurricane forecast and models.
• Ensure city departments take appropriate action
according to this annex.
• Coordinate pre-landfall and post-landfall operations.
• Prepare essential personnel that will serve on ride-out
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AGENCY OR POSITION RESPONSIBILITIES
teams during the emergency.
• Prepare to issue evacuation orders, support Embarkation
HUB operations, and Employee Staging Center
Operations during major hurricanes.
• Coordinate with local and regional partners to implement
evacuation strategy.
• Prepares for long-term recovery operations.
City Clerk's Office EOC Incident Management Team assignments:
• City Clerk, Deputy Clerk, and designated staff serve in
the Policy Group.
Designated as a support agency and supports the Embarkation
HUB.
• Provides staff support to the Embarkation HUB to
register evacuees into the Evacuation Tracking Network
(ETN).
• Coordinates with the EMC and City Manager upon
issuance and recordkeeping of local disaster declarations
and emergency orders.
Finance Department EOC Incident Management Team assignments:
• Finance Director and Assistant Directors serve in the
EOC as Finance Section Chief and staffs the EOC Finance
Section with ICS positions as needed.
Designated as a support agency to the Recovery Support
Annex.
• Coordinate all disaster finance and cost recovery
programs.
Designated as a primary agency and lead for the Disaster
Finance and Cost Recovery Appendix.
• Coordinates with all city departments on disaster cost
recovery and disaster finance.
• Coordinates with EMC on cost recovery documentation.
• Coordinates with city departments to process disaster
payroll and timesheets.
• Manages disaster pay policy.
Designated as a primary agency and co-lead for the Volunteer
and Donation Management Support Annex.
• The Purchasing Coordinator will serve as the Purchasing
Unit Leader and Donations Specialist within the EOC.
• Determines if city will accept donations.
• Helps manage the flow of donated goods, funds, and
services.
• Establishes and implement procedures to receive, accept
or turn down offers of donated goods and services, and
provide instructions to donors of needed goods or
services.
• Coordinates with EOC Logistics and EMC to establish a
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AGENCY OR POSITION RESPONSIBILITIES
facility to receive, sort, and distribute donated goods.
Baytown Fire EOC Incident Management Team assignments:
Department • Fire Chief serves as an Incident Commander in the EOC.
• Assistant Chiefs and Division Chiefs are assigned to ICS
positions within the EOC.
• Fire Department Public Information Coordinator serves
as a PIO within the EOC.
Designated as the primary agency and lead for the Firefighting
Annex (ESF 4).
• Fire prevention activities.
• Fire detection, suppression, and control.
• Rescue and special operations services
• Hazardous material and oil spill response.
• Terrorist incident response.
• Evacuation support.
• Post-incident reconnaissance and damage assessment.
• Fire safety inspection of temporary shelters.
• Prepare and maintain fire resource inventory.
Designated as a primary agency and co-lead for the Logistics
and Resource Management Annex (ESF 7)
• Coordinates with Baytown OEM to develop an inventory
of emergency resources.
• During emergency operations, locates supplies,
equipment, and personnel to meet specific needs.
• Coordinates with Purchasing Division to obtain a current
list of suppliers for supplies and equipment needed
immediately in the aftermath of an emergency.
• Establishes and maintain a manpower reserve and
coordinate assignment of reserve personnel to
departments and agencies that require augmentation.
• Coordinates transportation, sorting, temporary storage,
and distribution of resources during emergency
situations.
• Establishes staging areas for resources, if required.
• Maintains records of emergency-related expenditures for
purchases and personnel.
Designated as a primary agency and co-lead for the Public
Health and Medical Services Annex (ESF 8).
• Serves as the lead agency for EMS.
• Coordinates emergency medical care and EMS support
during emergency situations.
Designated as the primary agency and lead for the Search and
Rescue Annex ESF 9
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AGENCY OR POSITION RESPONSIBILITIES
• Coordinates and conducts search and rescue activities.
• Identifies requirements for specialized resources to
support rescue operations.
• Coordinates external technical assistance and equipment
support for search and rescue operations.
Designated as the primary agency and lead for the Oil and
Hazardous Materials Response Annex (ESF 10).
• In accordance with OSHA regulations and City Policy,
establishes ICS to manage the response to hazardous
materials incidents.
• Ensures the establishment of hazmat incident functional
areas (e.g., Hot Zone, cool zone, Cold Zone, etc.)
• Determines and implement requirements for personal
protective equipment for emergency responders.
• Initiates appropriate actions to control and eliminate the
hazard in accordance with established hazmat response
guidance and SOPS.
• Determines areas at risk and which public protective
actions, if any, should be implemented.
• Applies appropriate firefighting techniques if the incident
has, or may, result in a fire.
• Determines when affected areas may be safely
reentered.
Designated as the primary agency and lead for the Radiological
Incident Annex.
• Maintain inventory of radiological equipment.
• Ensure response forces include personnel with current
training in radiological monitoring and decontamination.
• Respond to radiological incidents and terrorist incidents
involving radiological materials.
• Make notification concerning radiological incidents to
state and federal authorities.
Health Department EOC Incident Management Team assignments:
• Director and Assistant Directors staff the Health Branch
within the EOC.
• Community Services may be requested to provide
logistical support.
• Animal staff may be required to evacuate and shelter
animals.
Designated as a primary agency and co-lead for the Public
Health and Medical Services Annex (ESF 8).
• Manages and coordinates environmental health,
sanitation, animal control, nuisance abatement, and
mosquito control.
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AGENCY OR POSITION RESPONSIBILITIES
Designated as a primary agency and co-lead for the Agriculture
and Natural Resources Annex (ESF 11).
• responsible agricultural issues related to food safety and
animal issues during a disaster.
Human Resources EOC Incident Management Team assignments:
Department • Director and Assistant Directors serve as Deputy Finance
and Administration Section Chiefs.
• Staff support Employee Shelter and Staging Center.
General emergency responsibilities:
• Primary responsibilities include safety and risk
management functions.
• Coordinates with city departments, Public Works and
Engineering, and Facilities Maintenance to collect
damage information for insurance claims.
• Coordinates with Baytown OEM and Baytown Health
Department during public health emergencies to protect
employee health.
Designated as the primary agency and lead for the Employee
Shelter and Staging Center Operations Plan.
• HR Serves as the Employee Shelter and Staging Center
Manager.
• HR assists city departments and employees while
relocated at this temporary facility.
• All city departments with staff relocated at the Employee
Shelter and Staging Center will provide staff to operate
the facility and coordinate assignments with HR.
Information Technology EOC Incident Management Team assignments:
Services Department IT support is provided virtually or staff are assigned on
an as-needed basis by IT Director.
Designated as the primary agency and lead for the Cyber
Incident Annex.
• Manages and coordinates IT policies, programs, and
planning for information security, IT disaster recovery,
and cybersecurity for all city IT systems and networks.
General emergency responsibilities:
• Supports EOC IT Systems and technology integration.
• Conducts annual updates to EOC IT systems.
• Supports IT systems for field deployment and
operations.
• Manages radio communications programming and
telecommunication systems.
• Supports telecommunications, internet availability, and
radio operations, programming, and interoperability with
the Harris County Radio Network.
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AGENCY OR POSITION RESPONSIBILITIES
• Manages IT disaster recovery and information security
functions.
• Manages key access to buildings.
Legal Department EOC Incident Management Team assignments:
• City Attorney and legal staff are assigned to the Policy
Group within the EOC.
Designated as the primary agency and lead for the Legal
Support Annex.
• Advises local officials on emergency powers of local
government and procedures for invoking those
measures.
• Reviews and advise our officials on possible legal issues
arising from disaster operations.
• Prepares and/or recommend emergency orders, decrees
and similar executive orders to implement the
emergency powers that may be required during an
emergency.
• Advises local officials and department heads on record-
keeping requirements and other documentation
necessary for the exercising of emergency powers under
state and federal law.
• Drafts emergency proclamations, disaster declarations,
emergency ordinances, agreements, and other legal
documents related to the incident upon request by
Mayor, City Manager and EMC.
Sterling Municipal EOC Incident Management Team assignments:
Library • Library Director and staff are assigned to the EOC Phone
Bank.
• Community Engagement Manager is assigned as the
Volunteer Agency Liaison (VAL).
Serves as a primary agency and co-lead for the Volunteer and
Donation Management Support Annex.
• Managing city sponsored volunteer groups and programs
post-disaster.
• Coordinates with local organizations offering volunteer
opportunities post-disaster.
• Refers volunteers to United Way or other recovery
groups.
• Assists in identifying a location for a Volunteer Reception
Center.
• Assists in tracking number of volunteer hours worked.
Municipal Court EOC Incident Management Team assignments:
Municipal Judge serves in the Policy Group.
General emergency duties:
• Ensure staff are prepared to serve in EOC or emergency
duties upon request.
• City Marshals are assigned to EOC or Embarkation HUB
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AGENCY OR POSITION RESPONSIBILITIES
to support security operations or operate Embarkation
HUB.
Parks and Recreation EOC Incident Management Team assignments:
Department • Director, Assistant Director and Superintendents are
assigned to the Parks and Recreation Branch within the
EOC.
Parks and Recreation Department personnel may be
requested to assist with logistical support or
Embarkation HUB support.
Designated as a primary agency and co-lead for the Mass Care
and Human Services Annex (ESF 6):
• Coordinate with Baytown OEM on emergency shelter and
mass care planning for the community center.
• Provide city employees to staff and operate shelter
located at community center, if staffing is not available
by Red Cross or other organizations.
• Conduct and staff shelter and mass care operations with
our other departments, relief agencies, and volunteer
groups when the Baytown Community Center is
activated as a Shelter, Cooling/Warming Center, or other
temporary shelter facility.
• Coordinate with Baytown OEM to host mass care and
shelter training courses for city staff and volunteers.
Designated as a primary agency and co-lead for the Agriculture
and Natural Resources Annex (ESF 11).
• Manages natural resources; i.e. coordinating with
government agencies and organizations on post-disaster
issues related to natural resources.
Planning and EOC Incident Management Team assignments:
Development Services • Director and Assistant Directors are assigned to the
Department Planning and Development Branch within the EOC.
• Department provides staff for residential damage
assessment teams.
Designated as a primary agency and co-lead for the Recovery
Support Annex:
• Coordination with Baytown OEM and FEMA regarding
Individual Assistance (IA) programs and housing
missions.
• Coordinates with state agencies administering disaster
recovery grants related to development and housing
programs.
• Manages CDBG-DR and CDBG-MIT funding programs
and projects.
• Coordinates permitting, inspections, and reconstruction
of housing post-disaster.
• Coordinates residential damage assessments.
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AGENCY OR POSITION RESPONSIBILITIES
• Assists Baytown OEM and EOC with GIS mapping
capabilities.
Baytown Police EOC Incident Management Team assignments:
Department . Police Chief is assigned as an Incident Commander in
EOC.
• Assistant Chiefs are assigned to EOC general staff
positions.
• Lieutenants designated by the Police Chief serve as the
EOC Intelligence Officer.
• Serves as the Embarkation HUB Manager.
Designated as the primary agency and lead for the
Communications Annex (ESF 2).
• Receive information on emergency situations.
• Communicate with First Responders.
• Relay essential information from First Responders to
Baytown OEM and EOC.
• Develop plans and procedures for coordinated use of the
various communications systems available in this
jurisdiction during emergencies.
Designated as the primary agency and lead for the Public
Safety and Law Enforcement Annex (ESF 13).
• Maintenance of law and order.
• Traffic control.
• Terrorist incident response.
• Provision of security for vital facilities, evacuated areas,
and shelters.
• Access control for damaged or contaminated areas.
• Warning support.
• Post-incident reconnaissance and damage assessment.
• Prepare and maintain law enforcement resource
Inventory.
Designated as the primary agency and lead for the Evacuation
and Population Protection Support Annex.
• Identify areas where evacuation has been or may in the
future and determine of population at risk.
• Perform evacuation planning for known risk areas to
include route selection and determination of traffic
control requirements.
• Develop simplified planning procedures for ad hoc
evacuations.
• Determine emergency public information requirements
for evacuation.
• Coordinate with Baytown OEM on evacuation planning
for special needs facilities (schools, hospitals, nursing
homes, and other institutions).
• Coordinates the evacuation of areas at risk.
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AGENCY OR POSITION RESPONSIBILITIES
Designated as the primary agency and lead for the Embarkation
HUB Operations Plan
• BPD serves as the HUB Manager.
• City Departments and staff are assigned positions and
roles to support operations of the Embarkation HUB.
Designated as the primary agency and lead for the Terrorism
Incident Annex.
• Coordinates and executes defensive anti-terrorist
activities, including criminal intelligence, investigation,
protection of facilities, and public awareness activities.
• Coordinates and executes offensive counter-terrorist
operations to neutralize terrorist activities.
• Executes terrorism consequence operations conducted in
the aftermath of a terrorist incident to save lives and
protect public and private property.
• Ensures required notification of terrorist incidents is
made to state and federal authorities.
• Coordination of response, prevention, and protection
activities related to WMDs and CBRNE attacks.
Public Affairs EOC Incident Management Team assignments:
Department Director of Public Affairs and Public Information
Coordinator are assigned to serve as Public Information
Officers (PIOs) and to support a Joint Information
System/Center at the Baytown EOC.
Designated as a primary agency and co-lead for the Emergency
Public Information Annex (ESF 15).
• Designate Public Information Officers to serve in the
EOC.
• Coordinates with other jurisdictions to establish a Joint
Information Center (JIC)
• Conducts on-going hazard awareness and public
education programs in coordination with Baytown OEM.
• Pursuant to the Joint Information System (JIS), compiles
and releases information and instructions for the public
during emergency situations and respond to questions
relating to emergency operations, as approved by the
Incident Commander.
• Provides information to the media and the public during
emergency situations, as approved by the Incident
Commander.
• Coordinates public access to the Mayor, City Managers
and Incident Commander as appropriate.
• Arrange for media briefings.
• Compiles print and photo documentation of emergency
situations.
Public Works and EOC Incident Management Team assignments:
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BASIC PLAN -37
AGENCY OR POSITION RESPONSIBILITIES
Engineering Department • Director may serve as the EOC Incident Commander.
• Director and Assistant Directors or designee may serve
as the Public Works and Engineering Branch in the EOC.
• Designates a Debris Manager and provides staff for
debris removal and monitoring.
• Staffs and deploys Damage Assessment Teams.
Designated as the primary agency and lead for the
Transportation Annex (ESF 1).
• Identifies local public and private transportation
resources and coordinates their use in emergencies.
• Coordinates deployment of transportation equipment to
support emergency operations.
• Establishes and maintains a reserve pool of drivers,
maintenance personnel, parts, and tools.
• Maintains records on use of transportation equipment
and personnel for purpose of possible reimbursement.
• Manages Fleet Services for city vehicles.
• Coordinates with Fire and Police Mechanic Fleet Services
as necessary.
• Coordinates with Baytown OEM to request transportation
resources from Goose Creek CISD, Harris County Transit
Services, and METRO.
Designated as the primary agency and lead for the Public Works
and Engineering Annex (ESF 3).
• Protection of government facilities and vital equipment
where possible.
• Assesses damage to streets, bridges, traffic control
devices, and other public facilities.
• Directs temporary repair of vital facilities.
• Restores damaged roads and bridges.
• Restores waste treatment and disposal systems.
• Arranges for debris removal.
• Ensures public property damage assessment support.
• Ensures public building inspection support.
• Provides specialized equipment to support emergency
operations.
• Manages traffic management operations.
• Supports evacuation, transportation, and logistics.
Designated as the primary agency and lead for the Utilities and
Energy Annex (ESF 12).
• Prioritizes restoration of utility service to vital facilities
and other facilities.
• Arranges for the provision of emergency power sources
where required.
• Identifies requirements for emergency drinking water
and portable toilets to the department or agency
responsible for mass care.
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AGENCY OR POSITION RESPONSIBILITIES
• Assesses damage to, repairs to, and restoration of public
utilities.
• Monitors recovery activities of privately-owned utilities.
Designated as a primary agency and co-lead for the Disaster
Debris Management Plan.
• Maintain staff, crews, and equipment to support debris
removal operations.
• Coordinate with OEM and vendors on an annual basis to
ensure debris management readiness.
• Coordinate with OEM to host debris management
training as necessary.
• Implement and oversees the disaster debris
management process.
• Designates a Debris Manager to manage and coordinate
debris operations.
• Coordinates with the Baytown EOC upon activation.
• Coordinates with Parks and Recreation Department and
utilities related to debris removal.
• Monitor costs and cubic yards of debris hauled to seek
reimbursement and disaster cost recovery.
• Participates on Selection/Review Committee for debris
removal and debris monitor contracts.
Designated as a primary agency and co-lead for the Hazard
Mitigation Support Annex.
• Identifies beneficial pre-disaster hazard mitigation
projects and seek approval from local officials to
implement such projects.
• In the aftermath of an emergency, determines
appropriate actions to mitigate the situation and
coordinates implementation of those actions.
• Coordinates with Baytown OEM, which maintains and
develops the FEMA-approved Hazard Mitigation Plan.
• City Engineer serves as the Floodplain Administrator and
provides flood data and information for integration into
the city's FEMA approved Hazard Mitigation Plan.
County, Regional, and Other Government Agencies
Harris/ Chambers • Provides emergency management support to local
County OEM jurisdictions.
• Processes local resources requests for mutual aid
assistance or state requests.
Harris/ Chambers • Serves as the Local Health Authority for the County and
County Public Health is the County lead for all public health emergencies.
Responsible for communicable disease, epidemiology,
clinical services, infection control, and laboratory
services.
• Coordinates with Baytown Health Department.
• Assists with Family Assistance Centers and Family
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BASIC PLAN -39
AGENCY OR POSITION RESPONSIBILITIES
Reception Centers during MCI MFI Incidents.
Harris/ Chambers • Coordinates with Baytown Fire Department and Baytown
County Fire Marshal OEM.
Conducts inspections and enforces fire codes in
unincorporated county.
• Harris County manages a Type I HAZMAT Team and
provides mutual aid assistance during chemical
emergencies.
Harris County Institute • Provides medical examiner and forensic science services
of Forensic Sciences to multiple counties.
• Coordinates fatality management and mortuary services.
Harris/ Chambers • Provides law enforcement services to unincorporated
County Sheriffs and county.
Constables • Coordinates with Baytown Police Department.
• Provides contracted services to support special events.
Harris County Flood • Provides flood control measures along the San Jacinto
Control District River, Goose Creek, and Cedar Bayou.
Coordinates with Baytown OEM and Public Works and
Engineering regarding flood mitigation projects.
Provides flood warning system, gauges, and weather
forecast data.
Harris County Universal . Manages the Harris County Regional Radio Network and
Services provides interoperable communications for first
responders.
• Coordinates with Baytown Information Technology
Services Department and 911 Communications.
Harris County Pollution • Coordinates with Baytown OEM during chemical
Control Services emergencies.
Department • Conducts air monitoring and environmental sampling.
SETRAC • Coordinates with all healthcare entities within the region.
Coordinates with EMS agencies for patient transport and
care.
• Manages the Catastrophic Medical Operations Center and
the Regional Healthcare Coalition.
• Provides resources and support to hospitals, nursing
homes, long-term care facilities, and other types of
healthcare facilities.
Assists with Family Assistance Centers and Family
Reception Centers during MCI MFI Incidents.
HGAC • Manages the State Homeland Security Grant funding
process, Regional Homeland Security Council, regional
hazard mitigation planning, and debris management
resources.
Metropolitan Transit • Serves as the county agency for transportation.
Authority of Harris • Assists local jurisdictions with evacuation and
County transportation assistance.
• Operates bus, light rail, bus rapid transit, HOV and HOT
lanes and paratransit services.
Harris County Transit • Provides transit services within the City of Baytown.
Services • Assists local jurisdictions with evacuation and
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BASIC PLAN -40
AGENCY OR POSITION RESPONSIBILITIES
transportation assistance.
Goose Creek CISD • Maintains a Safe and Secure Schools Program.
• Provides mutual aid assistance to the City of Baytown by
providing facilities for use as shelters and staging areas.
• Provides transportation assets to support evacuation.
• Coordinates with City of Baytown public safety agencies
to enhance response and recovery.
Lee College • Maintains a Safety Committee and Security Department
on campus.
Provides mutual aid assistance to the City of Baytown by
providing facilities for use during emergencies.
Coordinates with City of Baytown public safety agencies
to enhance response and recovery.
State Agencies
Texas Division of . Coordinates and manages the state's emergency
Emergency Management management program and State Operations Center.
Coordinates statewide resources during disaster
response and recovery operations.
• Regional response is directed by Assistant Chiefs and
supplemented by District Coordinators for field response
and recovery.
Texas Department of . Manages state law enforcement.
Public Safety . The Disaster District Chair (DDC) is the commanding
officer of the Texas Highway Patrol district or sub-district
in which the jurisdiction is located.
• Provide law enforcement, security and traffic control
support
• Provide criminal investigatory and evidence collection
support
Texas Department of • Manages state transportation and highway systems.
Transportation . Provides state resources and equipment to support local
jurisdictions debris removal and road clearance.
• Coordinates the Federal Transportation Administration
FTA Emergency Relief Program.
Texas Commission on . Lead environmental agency for the state responsible for
Environmental Quality air, land, water permitting and licenses.
Deploys state resources, equipment, and personnel
during major chemical emergencies, natural disaster,
drinking water emergencies, spills and other
environmental emergencies.
Texas General Land . Responsible for coastal management and HUD disaster
Office recovery programs.
• Provides resources to support shoreline protection,
coastal erosion, natural resource protection, coastal
management, disaster recovery, and oils ill response.
Texas Department of Responsible for state public health and serves as the
State Health Services State Health Authority.
• Issues state declarations for public health emergencies.
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BASIC PLAN -41
AGENCY OR POSITION RESPONSIBILITIES
• Implements medical countermeasures and
non pharmaceutical protective measures.
Texas Railroad Regulates oil and gas production in the state.
Commission Responds to pipeline releases and discharges.
• Receives Tier II Chemical reports and manages the
states STEER database.
• Coordinates critical infrastructure protection and
resiliency for regulated industry requiring
weatherization.
Public Utilities Lead state agency responsible for the economic
Commission of Texas regulation of electric, telecommunication, and
water/wastewater utilities.
• Oversees ERCOT and e
Texas Animal Health • Lead state agency responsible for animal response
Commission during a disaster.
Texas Parks and Wildlife • Provides Game Warden and department support to local
Department jurisdictions to protect wildlife and natural resources.
Federal Agencies
Federal Emergency • Serves as the Federal Coordinating Official (FCO).
Management Agency • Establishes a Joint Field Office to support state and local
recovery.
Responds to federal declared disasters under the
Stafford Act.
• Manages the Public Assistance (PA) and Individual
Assistance (IA) disaster assistance programs.
• Manages federal grant funds for homeland security.
• Manages hazard mitigation assistance (HMA) funding
and hazard mitigation planning requirements.
Cybersecurity and Provides cyber security and infrastructure protection
Infrastructure Security resources to local jurisdictions and private sector
Agency organizations.
• Manages federal programs related to emergency
communications.
U.S. Coast Guard USCG is the lead federal agency with jurisdiction for
maritime incidents in coastal water and ports.
• USCG will coordinate SAR operations.
• USCG will serve as a lead federal agency in chemical
emergencies involving maritime spills.
U.S. Department of The lead federal agency responsible for public health and
Health and Human medical emergencies.
Services Manages the Administration for Strategic Preparedness
and Response (ASPR).
• Manages the U.S. Public Health Service and U.S.
Surgeon General Office.
• Manages the Center for Medicaid Services, Food and
Drug Administration, and Centers for Disease Control
and Prevention.
• Coordinate with state and local public health agencies
during major health emergencies.
Federal Bureau of • The lead federal agency for criminal and terrorism
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BASIC PLAN -42
AGENCY OR POSITION RESPONSIBILITIES
Investigation investigations and related evidence/intelligence
collection.
FBI will coordinate and work with local law enforcement
as necessary.
U.S. Environmental . Lead federal agency for environmental disasters.
Protection Agency . Responds to oil spills that occur in and around inland
waters of the United States.
Monitors air, water, sediment, and waste generated by
incident and response operations.
Pipeline and Hazardous . Provides the National Pipeline Mapping System and other
Material Safety pipeline emergency resources.
Administration PHMSA
Chemical Safety and . An Independent federal agency that investigates
Hazard Investigation chemical incidents and issues reports for safety
Board CSB recommendations.
National Transportation . An independent federal agency responsible for
Safety Board developing the rules and regulations governing the
notification and reporting of civil aviation accidents and
other significant events in other modes of
transportation.
Vol ntary and Private Sector Organizations
American Red Cross Coordinates mass care and shelter operations.
• Provides staff support to operate shelters.
• Provides resources and equipment to operate shelters,
such as cots, blankets, and hygiene products.
• Coordinates with local jurisdiction and entities to enter
into shelter agreements.
• Provides disaster action teams and emergency services
to support first responders.
Provides disaster assistance to impacted disaster
survivors.
The Salvation Army • Provides disaster assistance and mass feeding post-
disaster.
• Provides homeless support and shelter services.
United Way of Greater • Lead non-profit responsible for Long Term Recovery
Baytown Area and Group.
Chambers County . Manages the Baytown Area and Chambers County
Disaster Recovery (BACC-DR) group.
• Coordinates with VOADs and non-profits to assist in
recovery operations.
• Assists with volunteer and donations management.
United Way of Greater • Leads the Harris County Long Term Recovery
Houston Committee.
Manages the 211 program.
• Coordinates with non-profits and VOADs to support
recovery operations.
Greater Baytown Area . An independent non-profit organization that consist of
LEPC city, industry, and public organizations.
• Meets on a monthly basis to coordinate emergency
planning efforts related to chemical or hazardous
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AGENCY OR POSITION RESPONSIBILITIES
materials.
Baytown Area • A forum that allows residents and industry to
Community Advisory communicate about plant-related issues of community
Panel interest or concern.
Amateur Radio • FCC licenses volunteers that support EOC operations by
providing alternative modes of radio communications.
Community Emergency • A volunteer organization of trained residents that can
Response Teams (CERT) support search and rescue, medical triage, fire
extinguishers, debris cleanup, traffic management, and
other services during a major emergency.
Faith-Based • Several local faith-based organizations provide disaster
Organizations recovery services that support mass care, sheltering,
feeding, social services, and other support services post-
disaster.
• Baytown OEM maintains mutual aid agreements with
several local churches to serve as shelters.
Faith-Based organizations are encouraged to coordinate
their disaster relief efforts with the City of Baytown OEM.
Volunteers • Ali volunteers with the City of Baytown are required to
complete a registration form and liability waiver.
Volunteers with non-profits are encouraged to register
with United Way of Greater Baytown.
Unaffiliated volunteers are encouraged to register with
the City or other recognized voluntary agencies to
ensure safety of all volunteers.
VII. DIRECTION, CONTROL, AND COORDINATION
A. General
1. The Mayor is responsible by Texas state statute (418) for establishing overall
objectives and policies for emergency management and providing general
guidance for disaster response and recovery operations, all in compliance
with the NIMS. During disasters, the Mayor may carry out those
responsibilities from the EOC.
2. The City Manager will provide overall direction of the response activities of all
city departments and employees. During major emergencies and disaster,
he/she will normally carry out those responsibilities from the EOC.
3. The Emergency Management Coordinator will manage the EOC.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be
performed, will manage the tactical and operational response at an incident
site or from within the EOC as the situation warrants.
5. During emergency operations, department heads retain minimal
administrative and policy control over their employees and equipment. All
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City personnel and equipment will carry out mission assignments as directed
by the Incident Commander or his/her designee. Each department and
agency is responsible for having its own operating guidelines to be followed
during response operations, but ICS procedures, in accordance with the
NIMS, will be utilized to facilitate coordinated effort, responder and public
safety, and to maximize efficiency of resource allocations.
6. If city resources are insufficient or inappropriate to deal with an emergency
situation, the city may request assistance from other jurisdictions, organized
volunteer groups, or the State. The process for requesting State or federal
assistance is covered in section V.F of this plan; see also the Request for
Assistance form in the Logistics and Resource Management Annex (ESF 7).
External agencies are expected to conform to the general guidance and
direction provided by our Incident Command structure.
7. The City of Baytown maintains overall responsibility of the incident as the
Authority Having Jurisdiction, but may be required to coordinate with
multiple jurisdictions and multiple agencies; which may require a unified or
area response. This may require establishing a Unified Command, Area
Command or regional Joint Information Center (JIC) or Multi-Agency
Coordination (MAC) Coordination Call Group.
B. Emergency Facilities
1. Incident Command Post. Except when an emergency situation threatens,
but has not yet occurred, and those situations for which there is no specific
hazard impact site (such as a severe winter storm or area-wide utility
outage), an incident command post(s) will be established in the vicinity of
the incident site(s). Where incidents become major and involve more than
two City Departments or impact areas outside of the City, the Incident
Commander may be relocated to the EOC. As noted previously, the Incident
Commander will be responsible for directing the emergency response and
managing the resources for the incident in accordance with the NIMS. The
Baytown Police Department also maintains a fully operational Mobile
Command Post that can be utilized as an ICP.
2. Emergency Operating Center. When major emergencies and disasters
appear imminent or have occurred, the EOC, which is located at 205 E. Wye
Drive, Baytown, TX 77521-4130, will be activated in accordance with the
NIMS.
3. The following individuals are authorized to activate the Baytown EOC and the
Emergency Operations Plan (EOP):
a. Police Chief, Fire Chief, or Incident Commander
b. Mayor
c. City Manager
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BASIC PLAN -45
d. Emergency Management Coordinator or Deputy Emergency Management
Coordinator
4. The general responsibilities of the EOC are to:
a. Assemble accurate information on the emergency situation and current
resource data to allow local officials to make informed decisions on
courses of action.
b. Working with representatives of emergency services, determine and
prioritize required response actions and coordinate their implementation.
c. Provide resource support for emergency operations.
d. Suspend or curtail government services, recommend the closure of
schools and businesses, and cancellation of public events.
e. Organize and activate large-scale evacuation and mass care operations.
f. Provide emergency information to the public.
g. Become the City of Baytown multi-agency coordination system during
preparation, response and recovery from major incidents or disasters.
5. Representatives of those departments and agencies assigned emergency
functions in this plan will staff the EOC. EOC operations are addressed in the
Emergency Management Annex (ESF 5).
6. The City of Baytown's Alternate EOC is located at the 911 Communications
Center at 7200 North Main Street. This facility will be used if our primary
EOC becomes unusable.
7. The City of Baytown maintains a mobile command vehicle, operated by the
Baytown Police Department, which may be used as an Incident Command
Post (ICP). In addition, the Baytown Fire Department, Rehab Bus and Office
of Emergency Management (OEM) Mobile Emergency Communications Unit
can be used as an Incident Command Post (ICP).
C. Line of Succession
1. The line of succession for the Mayor is:
a. Mayor Pro-Tem
b. Senior Member of City Council
c. Next Senior Member of City Council
2. The line of succession for the City Manager is:
a. Assistant City Manager
b. Assistant City Manager
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BASIC PLAN -46
c. City Attorney
3. The line of succession for the Emergency Management Coordinator is:
a. Deputy EMC
b. Fire Chief
C. As assigned by the City Manager and approved by Mayor.
4. The lines of succession for each city department and agency heads shall be in
accordance with the SOGs established by those departments and agencies.
VIII. READINESS LEVELS
A. Many emergencies follow some recognizable build-up period during which
actions can be taken to achieve a gradually increasing state of readiness.
Readiness Levels will be determined by the City Manager or, for certain
circumstances, the Emergency Management Coordinator. General actions to be
taken at each readiness level are outlined in the annexes to this plan; more
specific actions will be detailed in departmental or agency SOGs.
B. The following Readiness Levels will be used as a means of increasing our alert
posture.
1. Level IV: Normal Conditions
a. Emergency incidents occur and local officials are notified. One or more
departments or agencies respond to handle the incident; an incident
command post may be established. Limited assistance may be requested
from other jurisdictions pursuant to established inter-local agreements.
b. The normal operations of government are not affected.
2. Level III: Increased Readiness
a. Emergency incidents occur and local officials are notified. One or more
departments or agencies respond to handle the incident; an incident
command post may be established. Limited assistance may be requested
from other jurisdictions pursuant to established inter-local agreements.
b. The normal operations of government are not affected, but a higher
degree of readiness is needed than is normally present.
c. Increased Readiness refers to a situation that presents a greater potential
threat than "Level 4", but poses no immediate threat to life and/or
property. Increased readiness actions may be appropriate when the
situations similar to the following occur:
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1) Tropical Weather Threat. A tropical weather system has developed that
has the potential to impact the local area. Readiness actions may
include regular situation monitoring, a review of plans and resource
status, determining staff availability and placing personnel on-call.
2) Tornado Watch indicates possibility of tornado development. Readiness
actions may include increased situation monitoring and placing
selected staff on alert.
3) Flash Flood Watch indicates flash flooding is possible due to heavy
rains occurring or expected to occur. Readiness actions may include
increased situation-monitoring, reconnaissance of known trouble
spots, deploying warning signs.
4) Wildfire Threat. During periods of extreme wildfire threat, readiness
actions may include deploying additional resources to areas most at
risk, arranging for standby commercial water tanker support,
conducting daily aerial reconnaissance, or initiating burn bans.
5) Mass Gathering. For mass gatherings with previous history of
problems, readiness actions may include reviewing security, traffic
control, fire protection, and first aid planning with organizers and
determining additional requirements.
d. Declaration of "Level 3" will generally require the initiation of the
"Increased Readiness" activities identified in each annex to this plan. This
condition will automatically be in effect during hurricane season,
June 1 through November 30.
3. Level II: High Readiness
a. High Readiness refers to a situation with a significant potential and
probability of causing loss of life and/or property. This condition will
normally require some degree of warning to the public. Actions could be
triggered by severe weather warning information issued by the National
Weather Service such as:
1) Tropical Weather Threat. A tropical weather system may impact the
local area within 120 hours. Readiness actions may include continuous
storm monitoring, identifying worst-case decision points, increasing
preparedness of personnel and equipment, updating evacuation
checklists, verifying evacuation route status, placing the evacuation
HUB on standby, and providing the public information for techniques to
protect homes and businesses on the evacuation routes.
2) Tornado Warning. Issued when a tornado has actually been sighted in
the vicinity or indicted by radio, and may strike in the local area.
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BASIC PLAN -48
Readiness actions may include activating the EOC, continuous situation
monitoring, and notifying the public about the warning.
3) Flash Flood Warning. Issued to alert persons that flash flooding is
imminent or occurring on certain steams or designated areas, and
immediate action should be taken. Readiness actions may include
notifying the public about the warning, evacuating low-lying areas,
open shelters to house evacuees, and continuous situation monitoring.
4) Winter Storm Warning. Issued when heavy snow, sleet, or freezing
rain are forecast to occur separately or in a combination. Readiness
actions may include preparing for possible power outages, putting road
crews on stand-by to clear and/or sand the roads, and continuous
situation monitoring.
5) Mass Gathering. Civil disorder with localized violence appears to be
imminent. Readiness actions may include increased law enforcement
presence, putting hospitals and fire departments on alert, and
continuous situation monitoring.
b. Declaration of a "Level 2" will generally require the initiation of the "High
Readiness" activities identified in each annex to this plan.
4. Level I: Maximum Readiness
a. Maximum Readiness refers to situation that hazardous conditions are
imminent. This condition denotes a greater sense of danger and urgency
than associated with a "Level 2" event. Actions could also be generated
by severe weather warning information issued by the National Weather
Service combined with factors making the event more imminent.
1) Tropical Weather Threat. The evacuation decision period is nearing for
an approaching tropical weather system that may impact the local area
within 96 hours. Readiness actions may include continuous situation
monitoring including activation of the EOC, recommending
precautionary actions for special facilities, placing emergency
personnel and equipment into position for emergency operations, and
activating public transportation resources for evacuation support.
2) Tornado Warning. Tornado has been sighted, especially close to a
populated area or moving towards a populated area. Readiness
actions may include taking immediate shelter and put damage
assessment teams on stand-by.
3) Flash Flood Warning. Flooding is imminent or occurring at specific
locations. Readiness actions may include evacuations, rescue teams
on alert, sheltering evacuees and/or others displaced by the flooding,
and continuous monitoring of the situation.
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BASIC PLAN -49
4) Mass Gathering. Civil disorder appears to be imminent with large-scale
or widespread violence. Readiness actions may include having all Fire
and EMS units on stand-by, all law enforcement present for duty,
notify the DDC that assistance may be needed and keep them apprised
of the situation, and continuous situation monitoring is required.
b. Declaration of "Level 1" will generally require the initiation of the
"Maximum Readiness" activities identified in each annex to this plan.
IX. ADMINISTRATION, FINANCE, AND LOGISTICS
A. Agreements and Contracts
Should local city resources prove to be inadequate during an emergency, requests
will be made for assistance from other local jurisdictions, agencies, and industry in
accordance with existing mutual-aid agreements and contracts and those
agreements and contracts executed during the emergency. Such assistance may
include equipment, supplies, personnel, or services. All agreements will be entered
into by authorized officials and will be in writing whenever possible. Agreements
and contracts will identify the City officials authorized to request assistance
pursuant to those documents.
In an effort to facilitate assistance pursuant to mutual aid agreements, city
available resources are identified and categorized by FEMA Type (where they exist).
Activation of the standby contracts that are in place for emergency assistance
services and supplies shall occur at the discretion of the City Manager.
The agreements and contracts pertinent to emergency management that we are a
party to are summarized in Attachment 6.
B. Reports, Records, and Documentation
Reports and Documents
Hazardous Materials Spill Reporting: If we are responsible for a release of
hazardous materials of a type or quantity that must be reported to state and
federal agencies, the department or agency responsible for the spill shall make the
required report. See the Hazardous Materials and Oil Spill Response Annex (ESF
10), for more information. If the party responsible for a reportable spill cannot be
located, the Incident Commander shall ensure that the required report(s) are made.
Initial Incident Report: This short report will be prepared and transmitted by the
EOC when an on-going emergency incident appears likely to worsen and we may
need assistance from other local governments or the State. See the EOC SOG for
the suggested format and instructions for this report.
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BASIC PLAN -50
Situation Report (SITREP): A daily situation report should be prepared and
distributed by the EOC during major emergencies or disasters. See the EOC SOG
for the suggested format of and instructions for this report.
Activity Logs: The Incident Command Post and the EOC shall maintain accurate logs
for recording key response activities, including:
• Activation or deactivation of emergency facilities.
• Emergency notifications to other local governments and to state and federal
agencies.
• Significant changes in the emergency situation.
• Major commitments of resources or requests for additional resources from
external sources.
• Issuance of protective action recommendations to the public.
• Evacuations.
• Casualties.
• Containment or termination of the incident.
Damage Assessment Reports
Damage Assessment Reports: these documents are collected by the Baytown OEM,
Public Works and Engineering, Planning and Development Services, and Human
Resources Departments. Damage assessment data will be collected using
standardized forms, spreadsheets, and the TDEM iSTAT and pSTAT survey tools.
Records Management
The City of Baytown will adhere to the city's Record Retention Policy.
It is important to maintain records both during response and recovery operations
because these records are used to create a timeline/sequence of events, historical
record, used to support cost recovery efforts, substantiate insurance claims, and
used to develop mitigation strategies.
In order to continue normal government operations following an emergency
situation disaster, essential records must be protected. These include legal
documents as well as property and tax records. The principal causes of damage to
records are fire and water; therefore, essential records should be protected
accordingly. Each agency responsible for preparation of annexes to this plan will
include protection of essential records in its SOGs.
The Baytown City Clerk is the official Custodian of Records and is generally
responsible for the safe storage and retrieval of documents and records. During
EOC operations, the Documentation Unit within the Planning Section is responsible
for maintaining all records, reports, and documents related to the incident. The
documentation collected is then transferred to the Baytown OEM.
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BASIC PLAN -51
If records are damaged during an emergency situation, the city will seek
professional assistance to preserve and restore them.
C. Finance
Baytown has established the administrative controls necessary to manage the
expenditure of funds and to provide reasonable accountability and justification for
expenditures made to support emergency operations. This has been done in
accordance with the established Baytown fiscal policies and ordinances as well as
standard cost accounting procedures (GFOA and GAAP). For additional details refer
to the Disaster Finance and Cost Recovery Annex.
All departments and agencies shall maintain records summarizing the use of
personnel, equipment, and supplies during the response to day-to-day incidents.
These shall be identified and allocated to the specific project or site where they are
used. This will enable the best opportunity for federal and state government and
insurance reimbursement as well as specific accounting of costs from the disaster
event.
For major emergencies or disasters, all departments and agencies participating in
the emergency response shall maintain detailed of costs for emergency operations
to include:
1) Personnel costs, especially overtime costs, through the use of
Employee Time Cards
2) Equipment operations costs
3) Costs for leased or rented equipment
4) Costs for contract services to support emergency operations
5) Costs of specialized supplies expended for emergency operations
These records may be used to recover costs from the responsible party, insurers or
as a basis for requesting financial assistance for certain allowable emergency
preparation, response and recovery costs from the state and/or federal
government.
Cost recovery and reimbursement programs for government entities include the
following:
• FEMA Public Assistance
• US DOT Emergency Relief Program
• HUD CDBG-DR and CDBG-Mitigation
• Insurance proceeds
• Small Business Administration loans
• State assistance
• Private sector donations
• Disaster relief funds
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BASIC PLAN -52
The City of Baytown will coordinate with federal, state, and recovery groups to
provide disaster relief and disaster assistance to residents. The process on how the
city coordinates these efforts is further outlined in the Recovery Support Annex.
Some of these disaster relief programs include the following:
• FEMA Individual Assistance Programs
• SBA Disaster Loans
• Food Nutrition Assistance
• Unemployment Assistance
• Case Management
• Unemployment Benefits
• Worker's Compensation
The Baytown OEM and Finance Department developed Disaster Finance and Cost
Recovery training available online to all city employees to educate themselves on
this process.
D. Training
It will be the responsibility of each department director to ensure that department
personnel, in accordance with the NIMS, possess the level of training, experience,
credentialing, currency, physical and medical fitness, or capability for any positions
they are tasked to fill. NIMS training is provided on a regular basis and training
requirements for city employees are outlined in the City's NIMS Training Policy.
E. Community Consumer Protection
Consumer complaints regarding alleged unfair or illegal business practices often
occur in the aftermath of a disaster. Such complaints will be referred to the City
Attorney, who will report such complaints to the Consumer Protection Division of
the Office of the Texas Attorney General.
F. After Action Review
The Emergency Management Coordinator is responsible for organizing and
conducting a critique following the conclusion of a significant emergency
event/incident or exercise. The After-Action Report (AAR) will entail both written
and verbal input from all appropriate participants. An Improvement Plan will be
developed based on the deficiencies identified, and an individual, department, or
agency will be assigned responsibility for correcting the deficiency and a due date
shall be established for that action.
G. Logistics
Logistics is managed by the Baytown Fire Department and supported by several city
departments with assets, equipment, and personnel to move and transport
resources. Support agencies for logistics include Public Works and Engineering, the
Baytown Health Department, Community Services Division, and the Finance
Department, Warehouse and Purchasing Divisions.
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BASIC PLAN -53
Resource Management
The City of Baytown maintains an inventory of resources, equipment, materials,
and supplies. Baytown OEM also maintains a disaster supply warehouse and
disaster supply room to support emergency operations. Baytown OEM utilizes the
resource management process in accordance with NIMS principles.
Resource Requests
All resource requests should be documented using an ICS-213RR or STAR Request
Form online. Resource requests are submitted by city departments and partners to
the Baytown EOC for processing. These requests are then sent to the County and
Disaster District for processing and is then sent to the State Operations Center for
fulfillment.
Mutual Aid
Mutual Aid Agreements are maintained by the Baytown OEM. Interlocal Agreements
exist between the Fire Department, Police Department, and other external
agencies. The Baytown Fire Department is a member of the Texas Intrastate Fire
Mutual Aid System (TIFMAS). Baytown OEM will also coordinate any mutual aid
requests from the Texas Mutual Aid System. Mutual Aid Agreements and contract
documents are listed in Attachment 6.
X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION
Information collection, analysis and dissemination is the primary responsibility of
the Baytown Office of Emergency Management (OEM) regarding emergency
management and homeland security matters on a daily basis. However, this
function can be fulfilled by other city departments with appropriate subject matter
expertise (SMEs), such as public health related issues. This function is also
supported by the Public Information Officer (PIO) and Liaison Officer (LNO) when
serving in the Baytown Emergency Operations Center (EOC).
The primary objective of Baytown EOC is the timely gathering of accurate,
accessible, and consistent information during an emergency and sharing vetted
intelligence to ensure coordinated timely response, recovery, prevention,
protection, and mitigation. Display boards and other technologies for tracking
emergency activities will be utilized in the EOC.
During EOC operations, the Planning Section Chief (PSC) and Situation Unit Leader
(SITUL) are primarily responsible for information collection, analysis and
dissemination of incident-specific information with the compilation of the EOC
Situation Report (SITREP) and position updates on WebEOC and other information
sharing platforms. The PIO and LNO assist the Planning Section in maintaining
situational awareness and a common operating picture.
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BASIC PLAN -54
The PIO is primarily responsible for disseminating information to the general public
that is approved by the Incident Commander. Personnel operating in the Baytown
EOC will maintain an Incident Position Log and provide status updates upon request
to ensure situational awareness and a common operating picture.
The Baytown EOC SOG maintains a list of available trusted and verified
authoritative resources that can be used to collect and analysis information and
data. Information flow consist of all levels of government, private-sector, and non-
profits organizations sharing information. The Liaison Officer and EMC will
coordinate with external organizations to collect and share information.
The EMC and IC will determine Critical Information Requirements (CIRs) and
Essential Elements of Information (EEIs) with a reporting deadline, which will be
outlined in the Incident Action Plan (IAP).
The Baytown IT Services Department, Public Works and Engineering Department,
and Planning and Development Department maintain employees with GIS mapping
skills that can used to analyze and display critical data and essential elements of
information (EEIs) via dashboards, maps, and storyboards.
Additional details on information collection, analysis, and dissemination can be
found in the following documents: Warning and Alert Annex, Communications
Annex, Emergency Public Information Annex, and the Baytown EOC Standard
Operating Guide.
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Mayor and City Manager are responsible for approving this plan. The
Emergency Management Coordinator is responsible to maintain, publish, and
circulate this plan with City Departments and Directors assigned as primary and
support agencies providing input, feedback to the revision and update of this Basic
Plan.
B. Distribution of Planning Documents
The Emergency Management Coordinator shall determine the distribution of this
plan and its annexes. In general, copies of plans and annexes should be distributed
to those individuals, departments, agencies, and organizations tasked in this
document. Copies should also be set-aside for the EOC and other emergency
facilities.
The Basic Plan includes a distribution list (See Attachment 1 to this plan) that
indicates who receives copies of the basic plan and the various annexes to it. In
general, individuals who receive annexes to the basic plan should also receive a
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BASIC PLAN -55
copy of this plan, because the Basic Plan describes the city's emergency
management organization and basic operational concepts.
C. Review
The Basic Plan and its annexes shall be reviewed annually by local officials. The
Emergency Management Coordinator will establish a schedule for annual review of
planning documents by those tasked in them.
D. Update
This plan will be updated based upon deficiencies identified during actual
emergency situations and exercises and when changes in threat hazards, resources
and capabilities, or government structure occur.
The Basic Plan and its annexes must be updated by a formal change at least every
five years. Responsibility for updating the Basic Plan is assigned to the Emergency
Management Coordinator. Responsibility for revising or updating the annexes to
this plan is outlined in Assignment of Responsibilities, as well as in each annex. In
addition, each Annex will be reviewed on an annual basis to keep the documents
current and changes will be documented in the record of change of each Annex.
For details on the methods of updating planning documents as well as more
information on when changes should be made, refer to Chapter 3 of the Texas
Division of Emergency Management (TDEM) Local Emergency Management Planning
Guide (TDEM-10).
Revised or updated planning documents will be provided to all departments,
agencies, and individuals tasked in those documents.
§418.043(4) of the Government Code provides that TDEM shall review local
emergency management plans. The process for submitting new or updated
planning documents to TDEM is described in Chapter 6 of TDEM-10.
ATTACHMENTS:
1. Distribution List
2. References
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignments
6. Summary of Agreements and Contracts
7. National Incident Management System
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BASIC PLAN -56
ATTACHMENT 1 — DISTRIBUTION LIST
jurisdiction/Agency Plan Basic Annexes
Plan
City of Ba town
Mayor 1 All
City Council 1 All
City Manager 1 All
Emergency Management Coordinator 1 All
City Clerk 1 Hurricane Annex,
Evacuation Annex,
Embarkation Hub Plan
City Attorney 1 Legal Support Annex
Director of Finance / Chief Financial Officer 1 ESF 7, Recovery SA,
Disaster Finance and
Cost Recovery
Appendix
Fire Chief 1 All
Director of Health 1 ESF 6, ESF 8, ESF 11,
and Hurricane Annex
Director of Human Resources 1 Recovery SA, ESSC
Plan, and Hurricane
Annex
Director of Information Technology Services 1 ESF 2, Warning and
Alert SA, Cyber Annex,
ESSC Plan, Hub Plan
and Hurricane Annex
Library Director 1 ESF 15, Volunteers and
Donations Management
SA, ESSC Plan,
Hurricane Annex
Municipal Court Judge 1 Hurricane Annex, Hub
Plan ESSC Plan
Director of Parks and Recreation 1 ESF 6, ESF 11, Debris
SA, HUB Plan, ESSC
Plan Hurricane Annex
Director of Planning and Development 1 Recovery SA, Debris
SA, ESSC Plan,
Hurricane Annex
Director of Public Affairs 1 ESF 15, Warning and
Alert SA, ESSC Plan,
Hurricane Annex
Director of Public Works and Engineering 1 ESF 1, ESF 4, ESF 7,
ESF 12, Debris SA,
ESSC SA, HUB Plan,
Evacuation SA Hazard
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -57
]urisdiction/Agency Plan Basic Annexes
Mitigation Annex, and
Hurricane Annex
Director of Strategic Growth and Investments 1 ESF 14, Recovery SA,
Disaster Finance and
Cost Recovery
Appendix, ESSC Plan,
Hurricane Annex
Police Chief 1 ESF 2, ESF 9, ESF 13,
ESF 15, Evacuation SA,
HUB Plan, ESSC Plan,
Hurricane Annex,
Radiological Annex, and
Terrorism Annex
External Partners
Baytown Emergency Management Advisory 1 All
Council
Baytown Local Emergency Planning 1 ESF 10
Committee
Goose Creek Consolidated Independent 1 Available upon request
School District _
Houston Methodist Baytown Hospital 1 Available upon request
Greater Houston Chapter of American Red 1 ESF 6
Cross
Texas Division of Emergency Management 1 All
United Way of Greater Baytown Area and 1 Recovery SA and
Chambers County Volunteer and
Donations Management
SA
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -58
ATTACHMENT 2 — REFERENCES 71
1. City of Baytown Office of Emergency Management, Emergency Planning
Standard Operating Guide, 2022.
2. Texas Division of Emergency Management, Local Emergency Management
Planning Guide, TDEM-10, 2008
3. Texas Division of Emergency Management, Preparedness Standards for
Emergency Management in Texas, TDEM-100, 2000.
4. Texas Division of Emergency Management, Response and Recovery Guide, 2020.
5. Texas Division of Emergency Management, The Planner's Toolkit, 2020.
6. Texas Division of Emergency Management, Functional Needs Support Services
Tool Kit, 2017.
7. FEMA, Comprehensive Preparedness Guide (CPG) 101: Developing and
Maintaining Emergency Operations Plans, Version 3, 2021.
8. FEMA, National Response Framework, Fourth Edition, 2019.
9. FEMA, National Disaster Recovery Framework, Second Edition, 2016.
10.FEMA, National Mitigation Framework, Second Edition, 2016.
11.FEMA, National Prevention Framework, Second Edition, 2016.
12.FEMA, National Protection Framework, Second Edition, 2016.
13.FEMA, National Incident Management System, Third Edition, 2017.
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -59
ATTACHMENT 3 — ORGANIZATION FOR EMERGENCY MANAGEMENT
BAYTOWN EMERGENCY OPERATIONS CENTER
Incident Commander /
Unified Command
Public
Liaison Officer Information
Officer
Safety Officer Intelligence
Officer
Operations Planning Logistics Finance/Admin
Section Chief Section Chief Section Chief Section Chief
Fire Branch Situation Unit Facilities Unit Time Unit
Documentation Compensation
Police Branch Food Unit
Unit oon Unit
Public Works Demobilization Communications Purchasing/
Branch Unit Unit Donations Unit
Health Branch Resource Unit
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -60
ATTACHMENT 4-EMERGENCY FUNCTIONAL RESPONSIBILITIES
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Baytown Office of S S S S P S S S S S S S P P S P P S S S S P S P P S P S S S
Emergency Management
City Clerk's Office S S S S S
Finance Department S S S S P S S S S P
Fire Department P S P P P P S S S S S S S S S S P S
Health Department S S P S P S S S S
Human Resources S S P S S S
Department
Information Technology S S S S S S S P
Services Department
Legal Department S S S S S S S S S S S S S S S S S S S S S S S P S S S S S S S
Library S S S S S P
Municipal Court S S S S S
Parks and Recreation P P S S S S S S S
Department
FOR OFFICIAL USE ONLY(FOLIO)
BASIC PLAN-61
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Planning and S S S S S S S S S S P
Development Services
Department
Police Department S P S P S S I S S S P P P S S P S
Public Affairs S S Is S S S S S S S S S S S P S S SDepartment
Public Works and P S P S S S P S S S S S S P
Engineering Department
P-INDICATES PRIMARY RESPONSIBILITY
S-INDICATES SUPPORT RESPONSIBILITY
FOR OFFICIAL USE ONLY(FOLIO)
BASIC PLAN-62
ATTACHMENT S — ANNEX ASSIGNMENTS
Annex Assigned To
Emergency Support Functions (ESFs)
Transportation Annex (ESF 1) Director of Public Works and
En ineerin
Communications Annex (ESF 2) 911 Communications
Manager
Public Works and Engineering Annex (ESF 3) Director of Public Works and
En ineerin
Firefighting Annex ESF 4 Fire Chief
Emergency Management (ESF 5) Emergency Management
Coordinator
Mass Care and Sheltering Annex (ESF 6) Director of Parks and
Recreation
Logistics and Resource Management Annex (ESF 7) Fire Chief and Emergency
Mana ement Coordinator
Public Health and Medical Services Annex (ESF 8) Fire Chief and Director of
Health
Search and Rescue Annex ESF 9 Fire Chief
Oil and Hazardous Materials Response Annex ESF 10 Fire Chief
Agriculture and Natural Resources Annex (ESF 11) Director of Parks and
Recreation and Director of
Health
Utilities and Energy Annex (ESF 12) Director of Public Works and
Engineering
Public Safety and Law Enforcement Annex ESF 13 Police Chief
Community Lifelines and Private Sector Coordination Annex Emergency Management
ESF 14 Coordinator
Emergency Public Information Annex (ESF 15) Director of Public Affairs and
Emergency Management
Coordinator
Support Annexes
Continuity of Government Department COOP All City Departments
Commodity POD Plan Emergency Management
Coordinator
Debris Management Annex Emergency Management
Coordinator and Director of
Public Works and Engineering
Disaster Finance and Cost Recovery Appendix Emergency Management
Coordinator and Director of
Finance
Employee Shelter and Staging Center Operations Plan Emergency Management
Coordinator and Director of
Human Resources
Embarkation HUB Operations Plan Emergency Management
Coordinator and Police Chief
Evacuation and Population Protection Support Annex Emergency Management
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -63
Annex Assigned To
Coordinator and Police Chief
Hazard Mitigation Support Annex Emergency Management
Coordinator and City
Engineer
Legal Support Annex City Attorne
Recovery Support Annex Emergency Management
Coordinator, Director of
Public Works and
Engineering, Director of
Planning and Development
Services, Director of Human
Resources, and Director of
Finance.
Warning and Alert Support Annex Emergency Management
Coordinator, 911
Communications Manager,
and Director of Public Affairs
Volunteer and Donations Management Annex Emergency Management
Coordinator and Library
Director
Hazard and Incident-Specific Annexes
Hurricane Response and Recovery Annex Emergency Management
Coordinator
Radiological Incident Annex Fire Chief
Terrorism Incident Annex Police Chief _
Cyber Incident Annex Director of Information W
Technology Services and
Emergency Management
Coordinator
FOR OFFICIAL USE ONLY (FOLIO)
BASIC PLAN -64
ATTACHMENT 6 - AGREEMENTS AND CONTRACTS
Agreements
Description: Mutual Aid - Harris
Description: Mutual Aid—Fire— County
Chambers County Summary of Provisions: Fire
Summary of Provisions: fire Protection, WMD/Hazmat
suppression Officials Authorized to Implement: Fire
Officials Authorized to Implement: Chief, Assistant Chief
Fire Chief, Assistant Chief Costs: Contract $10,000 annually
Costs: none plus expenses
Originals Held By: City Clerk Originals Held By: City Clerk
Description: Mutual Aid—Fire— Description: Mutual Assistance -
Ellington Air Force Base Goose Creek ISD
Summary of Provisions: fire Summary of Provisions: shelters and
suppression transportation
Officials Authorized to Implement: Officials Authorized to Implement:
Fire Chief, Assistant Chief Mayor, City Manager, EMC
Costs: None Costs: Reimbursements of materials
Originals Held By: City Clerk consumed or equipment/services
used.
Description: Mutual Aid—Law Originals Held: City Clerk
Enforcement—Houston, Chambers
County, Description: Mutual Aid - Channel
Harris County, LaPorte, Mont Belvieu Industries Mutual Aid (CIMA)
Summary of Provisions: law Summary of Provisions: Emergency
enforcement assistance Response
Officials Authorized to Implement: Officials Authorized to Implement:
Police Chief CIMA Representative
Costs: None Costs: reimburse material used,
Originals Held By: City Clerk equipment damaged, consumed,
destroyed
Description: Mutual Aid - Mutual Aid Originals Held By: City Clerk
Mont Belvieu (MAMB)
Summary of Provisions: Fire , EMS, Description: Mutual Aid- Harris
Hazardous Materials Response County Public Health.
Officials Authorized to Implement: Fire Summary of Provisions: Mass
Chief, Assistant Chief Prophylaxis
Costs : reimbursement of materials Officials authorized to Implement:
consumed or equipment damaged Harris County Public Health Official.
Originals Held By: Fire Chief Costs: No direct costs to City of
Baytown
Originals Held By: City Clerk
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Contracts
Description: Debris Clearance - Crowder Gulf
Summary of Provisions: Remove & dispose of disaster debris. Provide assistance,
personnel, equipment, expertise for damage survey, debris removal, technical
assistance
Officials Authorized to Implement: City Manager, EMC
Costs: various—specified in contract
Copies Held By: City Clerk
Description: Debris Monitoring - True North
Summary of Provisions: Monitor debris removal and disposal process.
Officials Authorized to Implement: City Manager, EMC
Costs: Various - specified in contract
Copies Held By: City Clerk
Description: Emergency Food - Ben E. Keith
Summary of Provisions: Provide foods for disaster workers.
Officials Authorized to Implement: City Manager, EMC
Costs: Various - specified in contract
Copies held by: City Clerk
Description: Stormwater System Restoration
Summary of Provisions: Clearing debris, replacing damaged culverts, restoring
system components.
Officials Authorized to Implement: City Manager, EMC
Costs: Various - specified in contract
Copies held by: City Clerk
Description: Restoration of Critical Municipal Facilities
Summary of Provisions: Restoring weather-tight integrity, water/smoke/debris
removal, restoration to safe function of damaged City facilities.
Costs: Various - Specified in contract
Copies held by: City Clerk
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ATTACHMENT 7 — NATIONAL INCIDENT MANAGEMENT SYSTEM
A. BACKGROUND
1. NIMS is a comprehensive, national approach to incident management that is
applicable to all jurisdictional levels and across functional disciplines. This
system uses ICS as its structure and is suitable across a wide range of
incidents and hazard scenarios, regardless of size or complexity. It provides
a flexible framework for all phases of incident management, as well as
requirements for processes, procedures, and systems designed to improve
interoperability.
2. NIMS guides all levels of government, nongovernmental organizations
(NGO), and the private sector to work together to prevent, protect against,
mitigate, respond to, and recover from incidents. NIMS provides
stakeholders across the whole community with the shared vocabulary,
systems, and processes to successfully deliver the capabilities described in
the National Preparedness System.
3. NIMS defines operational systems, including the Incident Command System
(ICS), Emergency Operations Center (EOC) structures, and Multiagency
Coordination Groups (MAC Groups) that guide how personnel work together
during incidents. NIMS applies to all incidents, from traffic accidents to major
disasters.
4. NIMS is a multifaceted system that provides a national framework for
preparing for, preventing, responding to, and recovering from domestic
incidents.
5. The City of Baytown has adopted, by ordinance of the City Council, NIMS as
its disaster preparedness and response model. The City uses ICS to manage
all incidents and special events to ensure as orderly a response, command
and control, and resource management as possible.
6. All City Employees are considered Essential and all are required to complete
basic NIMS training as part of their New Employee Orientation Period. The
City of Baytown NIMS Training Policy is maintained online on the city's
intranet site. The City of Baytown utilizes the HR NeoGov system to track
training certificates and credentials of all city employees.
B. COMPONENTS
1. NIMS Guiding Principles
Incident management priorities include saving lives, stabilizing the incident,
and protecting property and the environment. To achieve these priorities,
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incident personnel apply and implement NIMS components in accordance
with the principles of flexibility, standardization, and unity of effort.
Flexibility
NIMS components are adaptable to any situation, from planned special
events to routine local incidents to incidents involving interstate mutual aid
or Federal assistance. Some incidents need multiagency, multijurisdictional,
and/or multidisciplinary coordination. Flexibility allows NIMS to be scalable
and, therefore, applicable for incidents that vary widely in terms of hazard,
geography, demographics, climate, cultural, and organizational authorities.
Standardization
Standardization is essential to interoperability among multiple organizations
in incident response. NIMS defines standard organizational structures that
improve integration and connectivity among jurisdictions and organizations.
NIMS defines standard practices that allow incident personnel to work
together effectively and foster cohesion among the various organizations
involved. NIMS also includes common terminology, which enables effective
communication.
Unity of Effort
Unity of effort means coordinating activities among various organizations to
achieve common objectives. Unity of effort enables organizations with
specific jurisdictional responsibilities to support each other while maintaining
their own authorities.
2. Resource Management
Resource Management describes standard mechanisms to systematically
manage resources, including personnel, equipment, supplies, teams, and
facilities, both before and during incidents in order to allow organizations to
more effectively share resources when needed.
This component includes three sections: Resource Management
Preparedness, Resource Management During an Incident, and Mutual Aid.
Resource management preparedness involves: identifying and typing
resources; qualifying, certifying, and credentialing personnel; planning for
resources; and acquiring, storing, and inventorying resources.
The resource management process during an incident includes standard
methods to identify, order, mobilize, and track resources. This includes the
six tasks of the resource management process: 1) Identify requirements, 2)
Order and Acquire, 3) Mobilize, 4) Track and Report, 5) Demobilize, and 6)
Reimburse and Restock.
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Mutual Aid involves sharing resources and services between jurisdictions or
organizations. Mutual aid agreements establish the legal basis for two or
more entities to share resources. Mutual aid agreements exist in various
forms among and between all levels of government.
Mutual aid occurs routinely to meet the resource needs identified by the
requesting organization via interlocal agreements or mutual aid agreements
(MAAS). Mutual Aid agreements are further outlined in this plan and kept on
file with Baytown OEM.
3. Command and Coordination
Command and Coordination describes leadership roles, processes, and
recommended organizational structures for incident management at the
operational and incident support levels and explains how these structures
interact to manage incidents effectively and efficiently.
Regardless of the size, complexity, or scope of the incident, effective
command and coordination—using flexible and standard processes and
systems—helps save lives and stabilize the situation. Incident command and
coordination consist of four areas of responsibility:
1) Tactical activities to apply resources on scene;
2) Incident support, typically conducted at EOCs, through operational and
strategic coordination, resource acquisition and information gathering,
analysis, and sharing;
3) Policy guidance and senior-level decision making; and
4) Outreach and communication with the media and public to keep them
informed about the incident.
Command and Coordination also defines the fourteen NIMS Management
Characteristics:
• Common Terminology
• Modular Organization
• Management by Objectives
• Incident Action Planning
• Manageable Span of Control
• Incident Facilities and Locations
• Comprehensive Resource Management
• Integrated Communications
• Establishment and Transfer of Command
• Unified Command
• Chain of Command and Unity of Command
• Accountability
• Dispatch/ Deployment
• Information and Intelligence Management
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Command and Coordination also describes the four NIMS Command and
Coordination Structures:
a. Incident Command System
b. Emergency Operations Centers
c. Multi-Agency Coordination Groups (Policy Groups)
d. Joint Information System (JIS) / Joint Information Centers
4. Communications and Information Management
Communications and Information Management describes systems and
methods that help to ensure that incident personnel and other decision
makers have the means and information they need to make and
communicate decisions.
The following principles of communications and information management
support incident managers in maintaining a constant flow of information
during an incident. The key principles are (1) Interoperability; (2) Reliability,
Scalability, and Portability; (3) Resilience and Redundancy; and (4) Security.
Interoperability: Interoperable communications systems enable personnel
and organizations to communicate within and across jurisdictions and
organizations via voice, data, and video systems in real time. Interoperability
plans address governance, standard operating procedures (SOP), technology,
training and exercises, and usage during routine operations, as well as major
incidents.
Reliability, Scalability, and Portability: Communications and information
systems should be reliable and scalable to function in any type of incident.
This means they should be suitable for use within a single jurisdiction or
agency, a single jurisdiction with multiagency involvement, or multiple
jurisdictions with multiagency involvement. Regular use of communications
and information systems helps ensure that they are familiar, applicable, and
acceptable to users; readily adaptable to new technology; and reliable in any
situation.
Scalability means that systems can be expanded to support any situation—
including a major incident or several incidents that involve numerous
responders and support personnel from multiple jurisdictions and
organizations—and that the number of users on a system can be readily
increased.
Portable technologies and equipment ensure the effective integration,
transport, and deployment of communications systems. Portability includes
the standardized assignment of radio channels across jurisdictions, which
allows incident personnel to participate in an incident outside their
jurisdiction and still use familiar equipment.
Resilience and Redundancy: Resilience and redundancy in communications
help to ensure the uninterrupted flow of information. Resilience is the ability
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of systems to withstand and continue to perform after damage or loss of
infrastructure. Redundancy is achieved through the duplication of services. It
enables the continuity of communication when primary communications
capabilities suffer damage through diverse alternative methods.
Security: Some information communicated from, among, and to incident
personnel is sensitive. Additionally, EOC and incident personnel may have
access to critical assets, such as industrial control systems, that could cause
widespread impacts if compromised. Incident personnel should work with IT
and security experts to incorporate data, network, and systems protection
best practices into incident communications and data sharing.
Intelligence/investigations function staff, for example, may discuss sensitive,
personally identifiable, or classified information and must shield this
information in accordance with applicable law. Incident communications and
information sharing should comply with data protection and privacy laws.
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