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CC Resolution No. 2857 RESOLUTION NO. 2857 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE CITY OF BAYTOWN'S EMERGENCY OPERATIONS PLAN — BASIC PLAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby adopts the City of Baytown's Emergency Operations Plan — Basic Plan. Said Emergency Operations Plan is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown, Texas. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 10 day of September, 2023. - NDON CAPETIL O, Mayor ATTEST: 5 NYTO. /1 0 i(l• A _ p s ANGELA CKSON, � 'r�� tler tpy n s�co •.�.R. T�a°000aa^° APPROVED AS OF R1V �� SCOTT L ND, City Attorney R:Karen Anderson\RESOLUTIONS CITY COUNCIL\2023\2023.09.14WdoptingBaytownEmergency0perationsPlan.docx EXHIBIT "A" o D � BMTOWN CITY OF BAYTOWN EMERGENCY OPERATIONS PLAN BASIC PLAN BAYTOWN FIRE DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT AUGUST 2023 FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN-1 APPROVAL AND IMPLEMENTATION The City of Baytown Emergency Operations Plan Basic Plan This basic plan of the emergency operations plan is hereby approved. This plan is effective immediately and supersedes all previous editions. Brandon Capetillo Date Mayor Jason Reynolds Date City Manager David Alamia Date Emergency Management Coordinator FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -2 RECORD OF CHANGES Emergency Operations Plan BASIC PLAN Date Change # of Change Description Changed by FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -3 TABLE OF CONTENTS EMERGENCY OPERATIONS PLAN - BASIC PLAN I. AUTHORITY........................................................................................... 7 A. Federal ...........................................................................................................7 B. State..............................................................................................................7 C. Local ..............................................................................................................7 II. PURPOSE............................................................................................... 8 III.EXPLANATION OF TERMS ...................................................................... 8 A. Acronyms........................................................................................................8 B. Definitions.......................................................................................................9 IV. SITUATION AND ASSUMPTIONS.......................................................... 12 A. Situation.......................................................................................................12 B. Assumptions..................................................................................................14 V. CONCEPT OF OPERATIONS .................................................................. 14 D. Incident Command System (ICS) .....................................................................17 E. ICS - EOC Interface........................................................................................18 D. Inclusive Emergency Planning..........................................................................20 E. Emergency Authorities....................................................................................21 F. Actions by Phases of Emergency Management ...................................................22 VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ................ 24 A. Organization..................................................................................................24 B. Assignment of Responsibilities .........................................................................25 VII. DIRECTION, CONTROL, AND COORDINATION .................................. 44 A. General.........................................................................................................44 B. Emergency Facilities.......................................................................................45 C. Line of Succession..........................................................................................46 VIII. READINESS LEVELS........................................................................ 47 IX. ADMINISTRATION, FINANCE, AND LOGISTICS.................................... 50 A. Agreements and Contracts ..............................................................................50 B. Reports, Records, and Documentation ..............................................................50 D.Training ........................................................................................................53 E. Community Consumer Protection .....................................................................53 F. After Action Review ........................................................................................53 G. Logistics........................................................................................................53 X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION.......... 54 X. PLAN DEVELOPMENT AND MAINTENANCE ........................................... 55 A. Plan Development ..........................................................................................55 B. Distribution of Planning Documents ..................................................................55 FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -4 C. Review..........................................................................................................56 D. Update..........................................................................................................56 ATTACHMENT 1 — DISTRIBUTION LIST ..................................................... 57 ATTACHMENT 2 — REFERENCES ................................................................. 59 ATTACHMENT 3 — ORGANIZATION FOR EMERGENCY MANAGEMENT.......... 60 ATTACHMENT 4 — EMERGENCY FUNCTIONAL RESPONSIBILITIES ............. 61 ATTACHMENT 5 — ANNEX ASSIGNMENTS................................................... 63 ATTACHMENT 6 — AGREEMENTS AND CONTRACTS..................................... 65 ATTACHMENT 7 — NATIONAL INCIDENT MANAGEMENT SYSTEM ............... 67 FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -5 ANNEXES TO THE EMERGENCY OPERATIONS PLAN Emergency Support Functions (ESFs) Annexes • Transportation Annex (ESF 1) • Communications Annex (ESF 2) • Public Works and Engineering Annex (ESF 3) • Firefighting Annex (ESF 4) • Emergency Management (ESF 5) • Mass Care and Sheltering Annex (ESF 6) • Logistics and Resource Management Annex (ESF 7) • Public Health and Medical Services Annex (ESF 8) • Search and Rescue Annex (ESF 9) • Oil and Hazardous Materials Response Annex (ESF 10) • Agriculture and Natural Resources Annex (ESF 11) • Utilities and Energy Annex (ESF 12) • Public Safety and Law Enforcement Annex (ESF 13) • Community Lifelines and Private Sector Coordination Annex (ESF 14) • Emergency Public Information Annex (ESF 15) Support Annexes • Commodity POD Plan • Continuity of Government Plan • Department Continuity of Operations Plans • Disaster Debris Management Annex • Employee Shelter and Staging Center Operations Plan • Embarkation Hub Operations Plan • Evacuation and Population Protection Support Annex • Hazard Mitigation Support Annex • Legal Support Annex • Recovery Support Annex • Warning and Alert Support Annex • Volunteer and Donations Management Annex Hazard and Incident-Specific Annexes • Hurricane Response and Recovery Annex • Radiological Incident Annex • Terrorism Incident Annex • Cyber Incident Annex FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -6 I. AUTHORITY A. Federal 1. Robert T. Stafford Disaster Relief and Emergency Assistance Act, (as amended), 42 U.S.C. 5121 2. Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116 3. Emergency Management and Assistance, 44 CFR 4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120 5. Homeland Security Act of 2002 6. Department of Homeland Security, National Terrorism Advisory System 7. Homeland Security Presidential Directive. HSPD-5, Management of Domestic Incidents 8. Presidential Policy Directive 8 - National Preparedness B. State 1. Government Code, Chapter 418 (Emergency Management) 2. Government Code, Chapter 421 (Homeland Security) 3. Government Code, Chapter 433 (State of Emergency) 4. Government Code, Chapter 791 (Inter-local Cooperation Contracts) 5. Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact) 6. Executive Order of the Governor Relating to Emergency Management 7. Executive Order of the Governor Relating to the National Incident Management System 8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management) 9. The Texas Homeland Security Strategic Plan, 2021-2025 10. State of Texas - Governor's Executive Order (RP-32) Relating to Emergency Management and Homeland Security 11. State of Texas - Governor's Executive Order (RP-40) Relating to the National Incident Management 12. State of Texas - Governor's Executive Order (RP-57) Relating to implementing recommendations from the Governor's Task Force on Evacuation, Transportation, and Logistics C. Local 1. City Charter 2. City Ordinance # 1498 dated April 19, 1986. 3. City Ordinance #10076 dated May 05, 2005 (NIMS Adoption). 4. City Code of Ordinances, Chapter 22 4. Inter-local Agreements and Contracts. See the summary in Attachment 6. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -7 II. PURPOSE This Basic Plan outlines the city's approach to emergency preparedness and response operations, and is applicable to the City of Baytown. It provides general guidance for emergency management activities and an overview of the city's methods of mitigation, preparedness, response, and recovery. The plan describes the city's emergency response organization and assigns responsibilities for various emergency tasks. This plan is intended to provide a framework for more specific functional annexes that describe in more detail who does what, when, and how. This plan applies to all City of Baytown officials, departments, and agencies. The primary audience for the document includes the Mayor and other elected officials, City Management, the emergency management staff, department and agency heads and their senior staff members, leaders of local volunteer organizations which may support emergency operations, Baytown's industry representatives, and others who may participate in the city's mitigation, preparedness, prevention, response, and recovery efforts. III. EXPLANATION OF TERMS A. Acronyms ADA Americans with Disabilities Act AAR After Action Report ARC American Red Cross CA Consequence Analysis CAP Corrective Action Plan CBRNE Chemical, Biological, Radiological, Nuclear, and Explosives CCP Casualty Collection Point CERT Community Emergency Response Team CFR Code of Federal Regulations CIR Critical Information Requirement CLO County Liaison Officer COAD Community Organizations Active in Disaster COG Continuity of Government COOP Continuity of Operations DAFN Disabilities, Access, and Functional Needs DC District Coordinator DDC Disaster District Committee DHS Department of Homeland Security DPS Texas Department of Public Safety EEI Essential Elements of Information EMC Emergency Management Coordinator EOC Baytown Emergency Operations Center ESF Emergency Support Function FAC Family Assistance Center FBI Federal Bureau of Investigation FEMA Federal Emergency Management Agency FNSS Functional Needs Support Services FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -8 FRC Family Reception Center of Friends and Relatives Center HazMat Hazardous Material HIRA Hazard Identification and Risk Assessment HSPD Homeland Security Presidential Directive IAP Incident Action Plan ICP Incident Command Post ICS Incident Command System ILA Inter-Local Agreement IP Improvement Plan JFO Joint Field Office JIC Joint Information Center JIS Joint Information System MAA Mutual Aid Agreement MAC Multi-Agency Coordination MCI Mass Casualty Incident MFI Mass Fatality Incident NDRF National Disaster Recovery Framework NIMS National Incident Management System NRF National Response Framework OEM Baytown Office of Emergency Management OSHA Occupational Safety and Health Administration PIO Public Information Officer SOGs Standard Operating Guidelines SOC State Operations Center SITREP Situation Report TDEM Texas Division of Emergency Management THIRA Threat and Hazard Identification and Risk Assessment TSA The Salvation Army VOAD Voluntary Organizations Active in Disaster WMD Weapons of Mass Destruction B. Definitions 1. Area Command (Unified Area Command). An organization established (1) to oversee the management of multiple incidents that are each being managed by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Sets overall strategy and priorities, allocates critical resources according to priorities, ensures that incidents are properly managed, and ensures that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multijurisdictional. 2. Disaster District. Disaster Districts are regional state emergency management organizations mandated by the Executive Order of the Governor relating to Emergency Management whose boundaries parallel those of Highway Patrol Districts and Sub-Districts of the Texas Department of Public Safety. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -9 3. Disaster District Committee. The DDC consists of a Chairperson (the local Highway Patrol captain or command lieutenant), and agency representatives that mirror the membership of the State Emergency Management Council. The DDC Chairperson, supported by committee members, is responsible for identifying, coordinating the use of, committing, and directing state resources within the district to respond to emergencies. 4. Emergency Operations Center. Specially equipped facilities from which government officials exercise direction and control and coordinate necessary resources in an emergency situation. 5. Public Information. Information that is disseminated to the public via the news media, internet, social media or any other channel before, during, and/or after an emergency or disaster. 6. Emergency Situations. As used in this plan, this term is intended to describe a range of occurrences, from a minor incident to a catastrophic disaster. It includes the following: a. Incident. An incident is a situation that is limited in scope and potential effects. Characteristics of an incident include: • Involves a limited area and/or limited population. • Evacuation or in-place sheltering is typically limited to the immediate area of the incident. • Warning and public instructions are provided in the immediate area, not community-wide. • One or two local response agencies or departments acting under an incident commander normally handle incidents. Requests for resource support are normally handled through agency and/or departmental channels. • May require limited external assistance from other local response agencies or contractors. • For the purposes of the NRF, incidents include the full range of occurrences that require an emergency response to protect life or property. b. Emergency. An emergency is a situation that is larger in scope and more severe in terms of actual or potential effects than an incident. Characteristics include: • Involves a large area, significant population, or important facilities. • May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. • May require community-wide warning and public instructions. • Requires a sizable multi-agency response operating under an incident commander. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -10 • May require some external assistance from other local response agencies, contractors, and limited assistance from state or federal agencies. • The EOC will be activated to provide Incident Command/Management for Emergencies or potential disasters and the community recovery, general guidance and direction, coordination of external support, and to provide resource support for the incident and recovery. • For the purposes of the NRF, an emergency (as defined by the Stafford Act) is "any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of catastrophe in any part of the United States." c. Disaster. A disaster involves the occurrence or threat of significant casualties and/or widespread property damage that is beyond the capability of the local government to handle with its organic resources. Characteristics include: • Involves a large area, a sizable population, and/or important facilities. • May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. • Requires community-wide warning and public instructions. • Requires a response by all local response agencies operating under one or more incident commanders. • Requires significant external assistance from other local response agencies, contractors, and extensive state or federal assistance. • The EOC will be activated to provide Incident Command/Management for potential or actual disasters and to manage the community recovery, general guidance and direction, public information, coordination of external support, and to provide resource support for the incident and community recovery. • For the purposes of the NRF, a major disaster (as defined by the Stafford Act) is any catastrophe, regardless of the cause, which, by the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster federal assistance. d. Catastrophic Incident. For the purposes of the NRF, this term is used to describe any natural or manmade occurrence that results in extraordinary levels of mass casualties, property damage, or disruptions that severely affect the population, infrastructure, environment, economy, national morale, and/or government functions. An occurrence of this magnitude would result in sustained national impacts over prolonged periods of time, and would immediately overwhelm local and state capabilities. All FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -11 catastrophic incidents are FEMA Type II or I Incidents of National Significance. 7. Hazard Vulnerability Analysis. A document, published separately from this plan, which identifies the hazards, local to Baytown, which have caused or possess the potential to adversely affect public health and safety, public or private property, or the environment. This document is also referred to as a Hazard Identification and Risk Assessment (HIRA). 8. Hazardous Material (HazMat). A substance in a quantity or form posing an unreasonable risk to health, safety, and/or property when manufactured, stored, or transported. The substance, by its nature, containment, and reactivity, has the capability for inflicting harm during an accidental occurrence. It is toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer, and/or poses a threat to health and the environment when improperly managed. Includes toxic substances, certain infectious agents, radiological materials, and other related materials such as oil, used oil, petroleum products, and industrial solid waste substances. 9. Inter-local agreements. Arrangements between governments or organizations, either public or private, for reciprocal aid and assistance during emergency situations where the resources of a single jurisdiction or organization are insufficient or inappropriate for the tasks that must be performed to control the situation. Commonly referred to as mutual aid agreements. 10. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance Act authorizes federal agencies to undertake special measures designed to assist the efforts of states in expediting the rendering of aid, assistance, emergency services, and reconstruction and rehabilitation of areas devastated by disaster. 11. Standard Operating Guidelines (SOGs). Approved methods for accomplishing a task or set of tasks. SOGs are typically prepared at the department or agency level. May also be referred to as Standard Operating Procedures (SOPS). IV. SITUATION AND ASSUMPTIONS A. Situation Baytown is exposed to many public health and safety threats and hazards, all of which have the potential for disrupting the community, causing casualties, and damaging or destroying public or private property. A summary of the city's major hazards is provided in Figure 1. More detailed information is provided in the Hazard Identification and Risk Assessment (HIRA) and Consequence Analysis (CA), published separately. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -12 Figure 1 HAZARD IDENTIFICATION AND RISK ASSESSMENT (HIRA) / CONSEQUENCE ANALYSIS (CA) SUMMARY Natural Hazards Risk Level Coastal Erosion Moderate Drought Moderate Earthquake Low Flooding Riverine Coastal/Tidal Storm Sure & Flash Floods High Hurricane and Coastal Storm High Mass Movements Landslides and Sinkholes Low Subsidence High Severe Weather Thunderstorms Hail Damaging Winds High Tornados Moderate Extreme Heat High Winter Storms and Freeze Moderate Wildfire Low Pandemic Moderate Technological Hazards Risk Level Aviation Accident Low Dam or Levee Failure Low Power Outages Moderate Toxic Release Hazardous Material - Industrial Facility High Toxic Release / Hazardous Material - Road Transportation High Toxic Release / Hazardous Material - Pipeline Transportation Hi h Toxic Release / Hazardous Material - Rail Transportation Hi h Toxic Release / Hazardous Material - Maritime Transportation High Toxic Release / Hazardous Material - Aviation Transportation Moderate Radiolo ical Accident Low Nuclear Power Plant Accident Low Disruption in Services Water Sewer, and Telecommunications Moderate Mass Gatherings and Large Special Events Moderate Human-Caused Threats Risk Level Active Shooter Moderate Civil Disturbance / Civil Unrest Moderate C ber Attack Moderate Domestic Terrorism Moderate International Terrorism Low Mass Casualty Incident or Mass Fatality Incident Moderate Chemical Agent Low Biological Agent Low Radiological Attack Low Nuclear Attack Low Explosives and Bomb Threats Moderate FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -13 B. Assumptions 1. Baytown will continue to be exposed to and subject to the impact of those hazards described above, lesser hazards and others which may develop in the future. 2. It is possible for a major disaster to occur at any time and at any place. In many cases, dissemination of warning to the public and implementation of increased readiness measures may be possible. However, some emergency situations occur with little or no warning. 3. Outside assistance will be available in most emergency situations, affecting our city. However, since it takes time to summon external assistance, it is essential for us to be prepared to carry out the initial emergency response on an independent basis. 4. Proper mitigation actions, such as floodplain management, structural resistance through building codes and fire inspections, can prevent or reduce disaster-related losses. Detailed emergency planning, training of responders and support personnel, and conducting periodic emergency drills and exercises can improve our readiness to deal with emergency situations. V. CONCEPT OF OPERATIONS A. Objectives The objectives of City of Baytown's emergency management program are to protect public health and safety and preserve public and private property. B. General It is the city's responsibility to protect public health and safety and preserve property from the effects of hazardous events within the city's scope of authority and available resources. The City of Baytown has the primary role in identifying and mitigating threats and hazards, preparing for and responding to, and managing the recovery from emergency situations that affect Baytown. It is impossible for City Staff to do everything that is required to protect the lives and property of our population. Baytown's residents and businesses have the responsibility to prepare themselves, their facilities and their families to cope with emergency situations and manage their affairs and property in ways that will aid the government in managing emergencies. The City of Baytown will assist our residents in carrying out these responsibilities by providing public information, instructions, and professional guidance prior to, during, and after emergency situations. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -14 Baytown City government is responsible for organizing, training, and equipping local First and Second Responders, providing appropriate emergency facilities, providing suitable warning and communications systems, and for contracting for standby emergency services. The state and federal governments offer programs that provide some assistance with portions of these responsibilities. To achieve our objectives, we have organized an emergency management program managed by the Baytown Office of Emergency Management (OEM) that is both integrated (employs the resources of government, organized volunteer groups, and businesses) and comprehensive (addresses mitigation, preparedness, prevention, protection, response, and recovery). This plan is one element of our overall preparedness activities. The Baytown OEM will coordinate, communicate, and collaborate with all city departments and external partners on a regular basis to develop and enhance core capabilities to effectively and efficiently prepare, respond, recover, mitigate, and prevent disasters and incidents within the jurisdiction. This includes conducting meetings, developing planning documents, providing training and exercises with city employees and trusted partners. This plan is based on an all-hazard approach to emergency planning. It addresses general functions that may need to be performed during pW emergency situation, overall consequence management and incident recovery practices; It is not a collection of plans for specific types of incidents. For example, the Warning and Alert Support Annex addresses, techniques that can be used to warn the public during any emergency situation, whatever the cause. All Baytown Full-time City Employees are deemed to be Essential Personnel and required to serve during and after disasters per city Personnel and Administrative Policy. All personnel can be reassigned to serve in a disaster capacity. City Departments and agencies tasked in this plan are expected to develop, publish, circulate, train, and keep current notification rosters and SOGs that describe how emergency tasks will be performed. Departments and agencies are charged with ensuring the training and equipment necessary for appropriate preparedness, response, and recovery activities are in place. This Plan is based upon the concept that the many of the emergency functions that must be performed by City departments or agencies generally parallel some of their normal day-to-day functions. To the extent possible, the same personnel and material resources used for day-to-day activities will be employed during emergency situations. Because personnel and equipment resources are limited, some routine functions that do not contribute directly to the emergency may be suspended for the duration of an emergency. The personnel, equipment, and supplies that would normally be required for those functions will be redirected to accomplish emergency tasks. Baytown adopted the National Incident Management System (NIMS) in accordance with the President's Homeland Security Directive (HSPD) - 5 by City Ordinance FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -15 10,076 in regular session on May 26, 2005. Our adoption of NIMS provides a consistent approach to the effective management of situations involving natural or man-made disasters, or terrorism. NIMS allows us to integrate our response activities using a set of standardized organizational structures designed to improve interoperability between all levels of government, the private sector, and nongovernmental organizations. This plan, in accordance with the National Response Framework (NRF), is an integral part of the national effort to prevent, and reduce America's vulnerability to terrorism, major disasters, and other emergencies, minimize the damage and recover from attacks, major disasters, and other emergencies that occur. In the event of an Incident of National Significance, as defined in HSPD-5, we will integrate all operations with all levels of government, private sector, and nongovernmental organizations through the use of NRF coordinating structures, processes, and protocols. C. Operational Guidance We will employ the four components of the NIMS in all operations, which will provide a standardized framework that facilitates our operations in all phases of emergency management. Attachment 7 provides further details on the NIMS. 1. Initial Response. The City's emergency responders are likely to be the first on the scene of any emergency situation. They will normally take charge and remain in charge of the incident until it is resolved, or when others who have legal authority to do so assume responsibility. Should that happen, those assuming command of operations in Baytown will seek guidance and direction from our local officials and seek technical assistance from state and federal agencies and industry where appropriate. 2. Implementation of ICS The first local emergency responder to arrive at the scene of an emergency incident will implement ICS and serve as the incident commander until relieved by a more senior or more qualified individual. The incident commander will establish a field incident command post (ICP) and provide an assessment of the situation to local officials, identify response resources required, and direct the on-scene response from the ICP. For some types of emergency situations, such as a threat or impending incident, a specific incident scene may not exist in the initial response phase and the EOC may accomplish initial response actions, such as mobilizing personnel and equipment and issuing precautionary warning to the public. As the potential threat becomes clearer and a specific impact site or sites identified, an incident command post may be established, and direction and control of the response transitioned to the Incident Commander. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -16 For major emergency incidents or events, those which involve multiple jurisdictions, those which may extend across multiple operational periods, those which may involve sustained or widespread recovery operations, or upon the determination of the Incident Commander, City Manager or Mayor, the Baytown EOC shall become the Incident Command Center. The EOC will activate ICS structure based upon established position assignments and the field Incident Commander shall: either relocate to the EOC or shall transfer command to an Incident Commander in the EOC. 3. Source and Use of Resources. Baytown will use its own resources, which meet the requirements for resource management in accordance with the NIMS, to respond to emergency situations, purchasing supplies and equipment if necessary, and request assistance if our resources are insufficient or inappropriate. §418.102 of the Government Code provides that the County should be the first channel through which a municipality requests assistance when its resources are exceeded. If additional resources are required, the City will: • Summon those resources available to us pursuant to inter-local agreements. See Attachment 6 to this plan, which summarizes the inter-local agreements and identifies the officials authorized to request those resources. • Summon emergency service resources that we have contracted for. See Attachment 6. • Request assistance from local volunteer groups active in disasters. • Request assistance from industry or individuals who have resources needed to deal with the emergency situation. When external agencies respond to an emergency situation within our jurisdiction, we expect them to conform to the guidance and direction provided by the incident commander, which will be in accordance with the NIMS. D. Incident Command System (ICS) Baytown shall employ ICS, in managing emergencies. ICS is both a strategy and a set of organizational arrangements for directing and controlling field operations. It is designed to effectively integrate resources from different agencies into a temporary emergency organization at an incident site that can expand and contract with the magnitude of the incident and resources on hand. A summary of ICS is provided in Attachment 7. The incident commander is responsible for carrying out the ICS function of command -- managing the incident. For small-scale incidents, the incident commander and one or two individuals may perform all of these functions. For larger incidents, a number of individuals from different departments or agencies may be assigned to separate staff sections charged with those functions. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -17 An incident commander using response resources from one or two departments or agencies can typically handle the majority of emergency situations. Departments or agencies participating in this type of incident response will normally obtain support through their own department or agency. When an incident is, or becomes, of such size or complexity to exceed the capabilities of more than two city departments, the EOC may be requested to activate an EOC Strike Team to provide support such as key city departments, PIO, Logistics or Liaison. In emergency situations where, multiple city Departments or other jurisdictions or the state or federal government are providing significant response resources or technical assistance, Incident Command will transition from the normal field ICP based ICS structure to a City ICS Command structure operated out of the EOC as referenced in Section VC2(c) above. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. E. ICS - EOC Interface For major emergencies and disasters, the Emergency Operations Center (EOC) will be activated. When the EOC is activated, it is essential to establish a division of responsibilities between the field incident command post and the EOC. A general division of responsibilities is outlined below. It is essential that a precise division of responsibilities be determined for specific emergency operations. The incident commander is generally responsible for field operations, including: • Isolating the scene. • Directing and controlling the on-scene response to the emergency situation and managing the emergency resources committed there. • Warning the population in the area of the incident and providing emergency instructions to them. • Determining and implementing protective measures (evacuation or in- place sheltering) for the population in the immediate area of the incident and for emergency responders at the scene. • Implementing traffic control arrangements in and around the incident scene. • Requesting additional resources from the EOC. The EOC is generally responsible for: • Providing resource support for the incident command operations. • Issuing community-wide warning. • Issuing instructions and providing information to the general public. • Organizing and implementing large-scale evacuation. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -18 • Organizing and implementing shelter and mass arrangements for evacuees. • Coordinating traffic control for large-scale evacuations. • Requesting assistance from the State and other external sources. The Baytown EOC shall become the Incident Command Center for major emergency incidents or events, those which involve multiple jurisdictions, those which may extend across multiple operational periods, those which may involve sustained or widespread recovery operations, or upon the determination of the Incident Commander, City Manager or Mayor that this is the best course of action for the City. The EOC will activate ICS structure based upon established position assignments and the field Incident Commander shall: either relocate to the EOC or shall transfer command to an Incident Commander in the EOC. B. Communications Incident communications are primarily managed by the 911 Communications Center, which serves as the public safety answering point, dispatch center, and local warning point. The City of Baytown utilizes the Harris County Regional Radio Network to provide interoperable radio communications between first responders, dispatchers, and the Baytown EOC. The Baytown EOC will develop an Incident Radio Communications Plan upon activation. Incident communications are facilitated through the development and use of a ICS communications plan and interoperable communications systems. This integrates various agencies to maintain communication connectivity to provide situational awareness and a common operating picture during the incident. The communication systems, interoperable connectivity, and infrastructure used by the City of Baytown is further outlined in the Communications Annex (ESF 2). C. State, Federal and Other Assistance State and Federal Assistance If local resources are inadequate to deal with an emergency situation, we will request assistance from the State. State assistance furnished to local governments is intended to supplement local resources and not substitute for such resources, including mutual aid resources, equipment purchases or leases, or resources covered by emergency service contracts. As noted previously, cities must request assistance from their county before requesting state assistance. Requests for state assistance should be made to the Harris County EOC and/or the Chambers County EOC. Those requests will be routed through the Disaster District Committee (DDC) Chairperson, who is located at the Department of Public Safety District Office in Houston. See Appendix 3 to Logistics and Resource Management Annex (ESF 7), for the STAR Request Form or ICS -213RR form. In essence, state emergency assistance to local governments begins at the DDC level and the key person to validate a request for, obtain, and provide that state assistance and FOR OFFICIAL USE ONLY (FOUO) BASIC PLAN -19 support is the DDC Chairperson. A request for state assistance must be made by the Mayor, or his/her designee, and may be made by telephone, fax, email or any other available method. The DDC Chairperson has the authority to utilize all state resources within the district to respond to a request for assistance, with the exception of the National Guard. Use of National Guard resources requires approval of the Governor. The Disaster District staff will forward requests for assistance that cannot be satisfied by state resources within the District to the State Operations Center (SOC) in Austin for action. Other Assistance If resources required to control an emergency situation are not available within the State, the Governor may request assistance from other states pursuant to a number of interstate compacts or from the federal government through the Federal Emergency Management Agency (FEMA). For major emergencies and disasters for which a Presidential declaration has been issued, federal agencies may be mobilized to provide assistance to states and local governments. The National Response Framework (NRF) describes the policies, planning assumptions, concept of operations, and responsibilities of designated federal agencies for various response and recovery functions. The Nuclear/Radiological Incident Annex of the NRF addresses the federal response to major incidents involving radioactive materials. FEMA has the primary responsibility for coordinating federal disaster assistance. No direct federal disaster assistance is authorized prior to a Presidential emergency or disaster declaration, but FEMA has limited authority to stage initial response resources near the disaster site and activate command and control structures prior to a declaration and the Department of Defense has the authority to commit its resources to save lives prior to an emergency or disaster declaration. See the Recovery Support Annex, for additional information on the assistance that may be available during disaster recovery. The NRF applies to Stafford and non-Stafford Act incidents and is designed to accommodate not only actual incidents, but also the threat of incidents. Therefore, NRF implementation is possible under a greater range of incidents. D. Inclusive Emergency Planning The impact of disasters and major incidents are widespread and affect all segments of the community within the City of Baytown. The Baytown OEM strives to implement a whole community approach to emergency management through inclusive emergency planning that address the needs and adverse impacts of all residents within our jurisdiction. This includes inclusive emergency planning for the following areas: FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -20 Disabilities, Access, and Functional Needs (DAFN) - The City of Baytown complies with all applicable laws regarding disabilities and reasonable accommodations; including the American with Disabilities Act (ADA) and Texas Accessibility Standards. DAFN issues are integrated into all aspects of emergency planning and addressed specifically in the Transportation Annex (ESF 1), Mass Care and Sheltering Annex (ESF 6), Public Health and Medical Services Annex (ESF 8), and the Evacuation and Population Protection Support Annex, and Embarkation HUB Plan. Children in Disasters and Older Adults - These issues are addressed within the Transportation Annex (ESF 1), Mass Care and Sheltering Annex (ESF 6), Public Health and Medical Services Annex (ESF 8), the Evacuation and Population Protection Support Annex, and Embarkation HUB Plan. Service Animals and Household Pets - These issues are specifically addressed within Transportation Annex (ESF 1), Mass Care and Sheltering Annex (ESF 6), Public Health and Medical Services Annex (ESF 8), the Evacuation and Population Protection Support Annex, and Embarkation HUB Plan. Language Services, Marginalized and Underserved Communities. - these issues are addressed in all aspects of emergency planning and outlined in further detail in Communication Annex (ESF 2), Mass Care and Sheltering (ESF6), Emergency Public Information Annex (ESF 15), Warning and Alert Support Annex, Recovery Support Annex, and the Volunteer and Donations Management Support Annex. E. Emergency Authorities All legal matters, questions, and issues related to emergency management or homeland security authorities and liability issues related to first responders are managed by the City Attorney. The City Attorney will provide legal advice to the Mayor, City Council, and City Manager as warranted. This may include seeking legal services via contracted legal services, reviewing legal resources from the Texas Municipal League, or other seeking the legal opinion of the Texas Attorney General's Office. Texas statutes and the Executive Order of the Governor Relating to Emergency Management provide local government, principally the chief elected official, with a number of powers to control emergency situations. If necessary, we shall use these powers during emergency situations. These powers include: State of Emergency Declaration. In the event of riot or civil disorder, the Mayor may request the Governor to issue State of Emergency declaration for this jurisdiction and act to control the situation. Use of the State of Emergency declaration is explained in the Legal Annex. The City's policies related to law enforcement actions required to maintain public order during a state of emergency is further outlined in Baytown Police Department General Orders, SOGs, and the Public Safety and Law Enforcement Annex (ESF 13). FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -21 Disaster Declaration. When an emergency situation has caused severe damage, injury, or loss of life or it appears likely to do so, the Mayor may by executive order or proclamation declare a local state of disaster. The Mayor may subsequently issue orders or proclamations referencing that declaration to invoke certain emergency powers granted the Mayor in the Texas Disaster Act (§418) on an appropriate local scale in order to cope with the disaster. These powers include: • Suspending procedural laws and rules to facilitate a timely response. • Using all available resources of government and commandeering private property, subject to compensation, to cope with the disaster. • Restricting the movement of people and occupancy of premises. • Prohibiting the sale or transportation of certain substances. • Implementing price controls. A local disaster declaration activates the recovery aspects of this plan. A local disaster declaration is required to obtain state and federal disaster recovery assistance. The local declaration may last no longer than seven days unless continued by the City Council. See the Legal Support Annex, for further information on disaster declarations and procedures for invoking emergency powers. Authority for Evacuations. Texas Statute 418 provides the mayor with the authority to order the evacuation of all or part of the population from a stricken or threatened area within their respective jurisdictions. That same statute also provides a County Judge with superior authority to evacuate the whole county. Authority to Enforce Non-compliance with Emergency Management Plan According to Government Code Sec. 418.173, failure to comply with this plan or with a rule, order, or ordinance adopted under this plan is an offense. Punishment for the offense may not exceed a fine of $1,000 or confinement in jail exceeding 180 days. F. Actions by Phases of Emergency Management This plan addresses emergency actions that are conducted during all phases of emergency management. Mitigation The City will conduct mitigation activities as an integral part of our emergency management program. Mitigation is intended to eliminate hazards, reduce the probability of hazards causing an emergency situation, or lessen the consequences of unavoidable hazards. Mitigation is primarily a pre-disaster activity, although mitigation may also occur in the aftermath of an emergency situation with the intent of avoiding repetition of the situation. Our mitigation program is outlined in the Hazard Mitigation Support Annex. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -22 Preparedness The City will conduct preparedness activities to develop the response capabilities needed in the event an emergency. Among the preparedness activities included in our emergency management program are: • Providing emergency equipment and facilities. • Emergency planning, including maintaining this plan, its annexes, and appropriate SOGs. • Conducting or arranging appropriate training for First and Second Responders, local business and industry officials, Baytown elected officials, and volunteer groups who assist us during emergencies. • Conducting periodic drills and exercises to test our plans and training. Response The City of Baytown will respond to emergency situations effectively and efficiently. The focus of most of this plan and its annexes is on planning for the response to emergencies. Response operations are intended to resolve an emergency situation while minimizing casualties and property damage. Response activities include, but are not limited to: warning, evacuation, law enforcement operations, emergency public information, search and rescue, as well as other associated functions. Recovery When a disaster occurs, we will carry out a recovery program that involves both short-term and long-term efforts. Short-term operations seek to restore vital services to the community and provide for the basic needs of the public. Long-term recovery focuses on restoring the community to its normal state. The federal government, pursuant to the Stafford Act, provides the vast majority of disaster recovery assistance. The recovery process includes assistance to individuals, businesses, local government and other public institutions. Examples of recovery programs include, but are not limited to: temporary housing, restoration of government services, debris removal, disaster mental health services, and reconstruction of damaged roads and bridges. The City of Baytown recovery program is outlined in the Recovery Support annex. Prevention and Protection Prevention helps protect lives, property, and environment before an emergency occurs. Prevention measures help avoid emergencies or can intervene to stop an emergency from occurring. The Baytown OEM will coordinate prevention activities such as information sharing to maintain situational awareness and a common operating picture during major disasters and incidents by establishing critical information requirements, essential elements of information, and situation report deadlines and distribution methods. In addition, Baytown OEM will coordinate with law enforcement, intelligence agencies, fusion centers, and information sharing FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -23 analysis centers to disseminate and share threat information as warranted and allowed contingent upon sensitivity of information. Intelligence can be gathered and collected via inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance; immunizations, isolation or quarantine; and specific law enforcement operations aimed at deterring or preempting illegal activities or threats. Baytown OEM will also coordinate protection measures as it relates to critical infrastructure protection and assist private sector operators in threat assessments, risk assessments, and other protection measures. Baytown Public Works and Engineering will coordinate with private sector organization and utility providers regarding the restoration of critical infrastructure. Baytown OEM will maintain an inventory of Critical Infrastructure located within the city and cross-reference this with the list of Critical Facilities maintained by the Floodplain Manager. The Greater Baytown LEPC will assist in prevention and protection measures by collecting and storing Tier II chemical inventory reports, contingency plans, emergency response plans, and facilities maps and data used to prevent chemical emergencies and accidental releases. The Baytown Police Department will serve as the leady agency responsible for law enforcement, intelligence, and terrorism functions. The Baytown Police Department will coordinate with Baytown OEM and other local, state, and federal law enforcement agencies regarding homeland security matters. The Baytown Police Department will designate a Homeland Security Liaison to cooperate with homeland security agencies and partners. VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization General Most Baytown departments have emergency functions in addition to their normal day-to-day duties. During emergency situations, city normal organizational arrangements are modified to facilitate emergency operations and ICS. The Baytown Office of Emergency Management (OEM) is established under Chapter 22 of the Code of Ordinances to manage the city's emergency management program. Attachment 3 depicts the city's emergency organization. Policy Group The Policy Group, sometimes referred to as the Multi-Agency Coordination (MAC) Group, provides guidance and policy for emergency management programs and for emergency response and recovery operations as well as continues to manage the City operations outside of the emergency response or recovery. The Executive FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -24 Group includes the Mayor, City Managers, City Attorney and Emergency Management Coordinator or Incident Commander. EOC Incident Management Team The EOC Incident Management Team manages the preparation, ride-out, response and short-term recovery from an incident, when activated. The EOC Incident Management Team is made up of personnel assigned to ICS positions irrespective of their ordinary department and rank or position within those departments. During minor incidents, an EOC Strike Team may be activated to staff the Baytown EOC. The EOC staff assigned to the EOC Incident Management Team and EOC Strike Team are kept on an EOC Roster, which is updated on an annual basis by the EMC and Department Directors. B. Assignment of Responsibilities General For most emergency functions, successful operations require a coordinated effort from a number of departments, agencies, and groups. To facilitate a coordinated effort, elected and appointed officials, departments and agency heads, and other personnel are assigned primary, day-to-day responsibility for planning for specific emergencies. Generally, primary responsibility for an emergency planning function will be assigned to an individual from the department or agency that has legal or primary responsibility for that function or possesses the most appropriate knowledge and skills. Other officials, departments, and agencies may be assigned support responsibilities for planning for specific emergency functions. Attachment 4 summarizes the general emergency planning responsibilities of local officials, department and agency heads, and other personnel. The individual having primary responsibility for an emergency function is normally responsible for coordinating preparation of and maintaining that portion of the emergency plan that addresses that function. Plan and annex assignments are outlined in Attachment 5. Listed below are general responsibilities assigned to the City of Baytown personnel and city departments. Additional specific responsibilities can be found the annexes to this Basic Plan. AGENCY OR POSITION RESPONSIBILITIES Mayor • Per Texas Government Code 418, the Mayor serves as the Emergency Management Director. Declares a State of Emergency or State of Disaster, orders general evacuations of the city, and invoke the Emergency Powers empowered under Texas Government Code 418 as she deems is appropriate after FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -25 AGENCY OR POSITION RESPONSIBILITIES consultation with the Policy Group. • Requests that the Governor declare a State of Emergency or Disaster, when necessary. • Requests assistance from other local governments or the State when necessary. • May direct activation of the EOC. • Establishes policy objectives and policy priorities for the Baytown Emergency Management Program, • May provide general policy guidance via the Baytown Emergency Management Advisory Committee (EMAC). • Monitors the emergency response during disaster situations and provides policy direction where appropriate. City Manager . Implements the policies and decisions of the governing body relating to emergency management. Organizes the emergency management program and identifies personnel, equipment, and facility needs. Assigns emergency management program tasks to departments and agencies. Ensures that departments and agencies participate in emergency planning, training, and exercise activities. • May direct activation of the EOC and provides policy guidance to the Incident Commander/Unified Command and Emergency Management Coordinator. • Chairs and facilitates the Policy Group, also known as the Multi-Agency Coordination (MAC) Group within the Baytown EOC. Emergency Management • Serves as the principal staff advisor to the Mayor and Coordinator City Manager on emergency management matters. • Keeps the Mayor, City Council and City Manager apprised of preparedness status and emergency management needs. • Coordinates local planning and preparedness activities and the maintenance of this plan. • Co-chairs Local Emergency Planning Council (LEPC) and chairs the Baytown Emergency Management Advisory Committee (EMAC). • Prepares and maintain an EOC resource inventory. • Arranges appropriate training for local emergency management personnel and emergency responders. • Coordinates periodic emergency exercises to test the city's core capabilities, plans and training. • Manages the EOC, develop procedures for its operation, and conduct training for those who staff it. • Activates the EOC when required. • Alert key local officials of emergency situations. • Disseminate warning information and instructions to the public through available warning systems. • Disseminate warning and instructions to special facilities such as schools and hospitals. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -26 AGENCY OR POSITION RESPONSIBILITIES • Performs day-to-day liaison with the state emergency management agency and other local emergency management agencies. • Coordinates with organized volunteer groups and businesses regarding emergency operations. All City Departments • Provide personnel, equipment, and supplies to support emergency operations upon request. Develop and maintain SOGs for emergency tasks. • Participate in NIMS, ICS, and other Emergency Management training and manage their departmental NIMS compliance. • Provide trained personnel to staff the incident command post and EOC and conduct emergency operations. • Provide current information on emergency resources for inclusion in the Resource List in the Logistics and Resource Management Annex (ESF 7). • Report information regarding emergency situations and damage to facilities and equipment to the Incident Commander or the EOC. • Department and agency heads not assigned a specific function in this plan will be prepared to make their resources available for emergency duty at the direction of the City Manager. • Maintain departmental Continuity of Operations Plans (COOP) and review Continuity of Government (COG) Plan. Incident Commander . The Incident Commander prior to activation of the Baytown EOC will be in accordance with the public safety and first responder's agency policies and SOGs. • The City Manager has designated the Fire Chief, Police Chief, and Public Works and Engineering Director as EOC Incident Commanders upon activation of the EOC. • Manages emergency response resources and operations at the command post or EOC to resolve the emergency situation. • Determine and implement required protective actions for response personnel and the public at an incident site. • Transfer command when required by senior qualified individual or to EOC upon demand. Baytown Office of Manages the city's Emergency Management Program. Emergency Management Designated as the primary agency and lead for the Emergency Management Annex (ESF 5). • Directs, controls, and coordinates personnel operating in Baytown, in accordance with the NIMS and ICS. • Assigns personnel to ICS positions, to report to the EOC and develops procedures for incident management. • Ensures coordination with neighboring urisdictions and FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -27 AGENCY OR POSITION RESPONSIBILITIES the Disaster District Committee and District Coordinator. • Develops and identifies the duties of the staff, directs the completion of the IAP, and establishes procedures for EOC during his/her operational period. Designated as a primary agency and co-lead for the Mass Care and Human Services Annex (ESF 6). • Coordinates with Voluntary Organizations Active in Disaster (VOADs) and the Long-Term Recovery Groups activated post-disaster for mass care and human services. • Identifies emergency feeding sites. • Identifies sources of clothing for disaster survivors. • Secures emergency food supplies. • Coordinates special care requirements for disaster survivors such as the aged, special needs individuals, and others. • Coordinates the provision of disaster mental health services to disaster survivors, emergency workers, and/or others suffering trauma due to the emergency incident/disaster. Designated as the primary agency and lead for the Community Lifelines and Private Sector Coordination Annex (ESF 14). • Co-Chairs and participates in the Baytown LEPC. • Coordinate with private sector, local businesses, and critical infrastructure owners during a disaster. • Participate in coordination calls with critical industry and businesses during a disaster. • Assess impacts and damages to community lifelines and critical infrastructure. • Maintain and develop a Critical Infrastructure and Key Resources map and list. • Encourage and provide business continuity planning resources and technical assistance for the community lifeline and private sector. • Maintain a partnership and working relationship with local industry and utility providers. Designated as a primary agency and co-lead for the Disaster Debris Management Plan. • Maintain the Disaster Debris Management Plan. • Maintain Debris Removal and Debris Monitoring Contracts. • Coordinate with Purchasing Division on RFPs and contracting for vendor services. • Coordinate with Public Works and Engineering on identifying temporary debris sites. • Monitor costs and cubic yards of debris hauled to seek reimbursement and disaster cost recovery. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -28 AGENCY OR POSITION RESPONSIBILITIES Designated as a primary agency and co-lead for the Recovery Support Annex. • Establishes and coordinates training of damage assessment teams using Building Inspectors and Code Enforcement personnel. • Coordinates the efforts of damage assessment teams with state and federal damage assessment personnel who may be dispatched to assist us. • Ensures assessment and compilation of information on damage to public and private property and needs of disaster victims and formulate and carry out programs to fill those needs. • Ensures compilation of damage assessment reports and information for use by Baytown elected officials in requesting state or federal disaster assistance. • Coordinates with Finance Department on Disaster Finance and Cost Recovery. • Coordinates with Human Resources on insurance claims to damaged property. • Coordinates recovery operations with Long Term Recovery Group and VOAD. Designated as a primary agency and co-lead for the Warning and Alert Support Annex. • Maintains mass notification system to warn and alert residents of impending risks and life safety threats. • Maintains a Siren System to warn and alert residents of chemical emergencies. • Maintains a building alerting system to warn and alert city employees of emergencies. • Maintains an AM Radio Travel Advisory Station to warn and alert residents of weather, traffic advisories, and evacuation orders during major emergencies. • Coordinates warning and alert messages with the Public Information Officer and Public Affairs Department. • Maintains E-Notify/CAER message system to receive and send industrial notifications. • Coordinates with the 911 Communications Center as the local warning point and provides training to telecommunicators as back-ups to various warning systems. Designated as the primary agency and lead for the Hurricane Response and Recovery Annex. • Manage the H-120 hurricane timeline or H-48 hurricane timeline. • Monitor hurricane forecast and models. • Ensure city departments take appropriate action according to this annex. • Coordinate pre-landfall and post-landfall operations. • Prepare essential personnel that will serve on ride-out FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -29 AGENCY OR POSITION RESPONSIBILITIES teams during the emergency. • Prepare to issue evacuation orders, support Embarkation HUB operations, and Employee Staging Center Operations during major hurricanes. • Coordinate with local and regional partners to implement evacuation strategy. • Prepares for long-term recovery operations. City Clerk's Office EOC Incident Management Team assignments: • City Clerk, Deputy Clerk, and designated staff serve in the Policy Group. Designated as a support agency and supports the Embarkation HUB. • Provides staff support to the Embarkation HUB to register evacuees into the Evacuation Tracking Network (ETN). • Coordinates with the EMC and City Manager upon issuance and recordkeeping of local disaster declarations and emergency orders. Finance Department EOC Incident Management Team assignments: • Finance Director and Assistant Directors serve in the EOC as Finance Section Chief and staffs the EOC Finance Section with ICS positions as needed. Designated as a support agency to the Recovery Support Annex. • Coordinate all disaster finance and cost recovery programs. Designated as a primary agency and lead for the Disaster Finance and Cost Recovery Appendix. • Coordinates with all city departments on disaster cost recovery and disaster finance. • Coordinates with EMC on cost recovery documentation. • Coordinates with city departments to process disaster payroll and timesheets. • Manages disaster pay policy. Designated as a primary agency and co-lead for the Volunteer and Donation Management Support Annex. • The Purchasing Coordinator will serve as the Purchasing Unit Leader and Donations Specialist within the EOC. • Determines if city will accept donations. • Helps manage the flow of donated goods, funds, and services. • Establishes and implement procedures to receive, accept or turn down offers of donated goods and services, and provide instructions to donors of needed goods or services. • Coordinates with EOC Logistics and EMC to establish a FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -30 AGENCY OR POSITION RESPONSIBILITIES facility to receive, sort, and distribute donated goods. Baytown Fire EOC Incident Management Team assignments: Department • Fire Chief serves as an Incident Commander in the EOC. • Assistant Chiefs and Division Chiefs are assigned to ICS positions within the EOC. • Fire Department Public Information Coordinator serves as a PIO within the EOC. Designated as the primary agency and lead for the Firefighting Annex (ESF 4). • Fire prevention activities. • Fire detection, suppression, and control. • Rescue and special operations services • Hazardous material and oil spill response. • Terrorist incident response. • Evacuation support. • Post-incident reconnaissance and damage assessment. • Fire safety inspection of temporary shelters. • Prepare and maintain fire resource inventory. Designated as a primary agency and co-lead for the Logistics and Resource Management Annex (ESF 7) • Coordinates with Baytown OEM to develop an inventory of emergency resources. • During emergency operations, locates supplies, equipment, and personnel to meet specific needs. • Coordinates with Purchasing Division to obtain a current list of suppliers for supplies and equipment needed immediately in the aftermath of an emergency. • Establishes and maintain a manpower reserve and coordinate assignment of reserve personnel to departments and agencies that require augmentation. • Coordinates transportation, sorting, temporary storage, and distribution of resources during emergency situations. • Establishes staging areas for resources, if required. • Maintains records of emergency-related expenditures for purchases and personnel. Designated as a primary agency and co-lead for the Public Health and Medical Services Annex (ESF 8). • Serves as the lead agency for EMS. • Coordinates emergency medical care and EMS support during emergency situations. Designated as the primary agency and lead for the Search and Rescue Annex ESF 9 FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -31 AGENCY OR POSITION RESPONSIBILITIES • Coordinates and conducts search and rescue activities. • Identifies requirements for specialized resources to support rescue operations. • Coordinates external technical assistance and equipment support for search and rescue operations. Designated as the primary agency and lead for the Oil and Hazardous Materials Response Annex (ESF 10). • In accordance with OSHA regulations and City Policy, establishes ICS to manage the response to hazardous materials incidents. • Ensures the establishment of hazmat incident functional areas (e.g., Hot Zone, cool zone, Cold Zone, etc.) • Determines and implement requirements for personal protective equipment for emergency responders. • Initiates appropriate actions to control and eliminate the hazard in accordance with established hazmat response guidance and SOPS. • Determines areas at risk and which public protective actions, if any, should be implemented. • Applies appropriate firefighting techniques if the incident has, or may, result in a fire. • Determines when affected areas may be safely reentered. Designated as the primary agency and lead for the Radiological Incident Annex. • Maintain inventory of radiological equipment. • Ensure response forces include personnel with current training in radiological monitoring and decontamination. • Respond to radiological incidents and terrorist incidents involving radiological materials. • Make notification concerning radiological incidents to state and federal authorities. Health Department EOC Incident Management Team assignments: • Director and Assistant Directors staff the Health Branch within the EOC. • Community Services may be requested to provide logistical support. • Animal staff may be required to evacuate and shelter animals. Designated as a primary agency and co-lead for the Public Health and Medical Services Annex (ESF 8). • Manages and coordinates environmental health, sanitation, animal control, nuisance abatement, and mosquito control. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -32 AGENCY OR POSITION RESPONSIBILITIES Designated as a primary agency and co-lead for the Agriculture and Natural Resources Annex (ESF 11). • responsible agricultural issues related to food safety and animal issues during a disaster. Human Resources EOC Incident Management Team assignments: Department • Director and Assistant Directors serve as Deputy Finance and Administration Section Chiefs. • Staff support Employee Shelter and Staging Center. General emergency responsibilities: • Primary responsibilities include safety and risk management functions. • Coordinates with city departments, Public Works and Engineering, and Facilities Maintenance to collect damage information for insurance claims. • Coordinates with Baytown OEM and Baytown Health Department during public health emergencies to protect employee health. Designated as the primary agency and lead for the Employee Shelter and Staging Center Operations Plan. • HR Serves as the Employee Shelter and Staging Center Manager. • HR assists city departments and employees while relocated at this temporary facility. • All city departments with staff relocated at the Employee Shelter and Staging Center will provide staff to operate the facility and coordinate assignments with HR. Information Technology EOC Incident Management Team assignments: Services Department IT support is provided virtually or staff are assigned on an as-needed basis by IT Director. Designated as the primary agency and lead for the Cyber Incident Annex. • Manages and coordinates IT policies, programs, and planning for information security, IT disaster recovery, and cybersecurity for all city IT systems and networks. General emergency responsibilities: • Supports EOC IT Systems and technology integration. • Conducts annual updates to EOC IT systems. • Supports IT systems for field deployment and operations. • Manages radio communications programming and telecommunication systems. • Supports telecommunications, internet availability, and radio operations, programming, and interoperability with the Harris County Radio Network. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -33 AGENCY OR POSITION RESPONSIBILITIES • Manages IT disaster recovery and information security functions. • Manages key access to buildings. Legal Department EOC Incident Management Team assignments: • City Attorney and legal staff are assigned to the Policy Group within the EOC. Designated as the primary agency and lead for the Legal Support Annex. • Advises local officials on emergency powers of local government and procedures for invoking those measures. • Reviews and advise our officials on possible legal issues arising from disaster operations. • Prepares and/or recommend emergency orders, decrees and similar executive orders to implement the emergency powers that may be required during an emergency. • Advises local officials and department heads on record- keeping requirements and other documentation necessary for the exercising of emergency powers under state and federal law. • Drafts emergency proclamations, disaster declarations, emergency ordinances, agreements, and other legal documents related to the incident upon request by Mayor, City Manager and EMC. Sterling Municipal EOC Incident Management Team assignments: Library • Library Director and staff are assigned to the EOC Phone Bank. • Community Engagement Manager is assigned as the Volunteer Agency Liaison (VAL). Serves as a primary agency and co-lead for the Volunteer and Donation Management Support Annex. • Managing city sponsored volunteer groups and programs post-disaster. • Coordinates with local organizations offering volunteer opportunities post-disaster. • Refers volunteers to United Way or other recovery groups. • Assists in identifying a location for a Volunteer Reception Center. • Assists in tracking number of volunteer hours worked. Municipal Court EOC Incident Management Team assignments: Municipal Judge serves in the Policy Group. General emergency duties: • Ensure staff are prepared to serve in EOC or emergency duties upon request. • City Marshals are assigned to EOC or Embarkation HUB FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -34 AGENCY OR POSITION RESPONSIBILITIES to support security operations or operate Embarkation HUB. Parks and Recreation EOC Incident Management Team assignments: Department • Director, Assistant Director and Superintendents are assigned to the Parks and Recreation Branch within the EOC. Parks and Recreation Department personnel may be requested to assist with logistical support or Embarkation HUB support. Designated as a primary agency and co-lead for the Mass Care and Human Services Annex (ESF 6): • Coordinate with Baytown OEM on emergency shelter and mass care planning for the community center. • Provide city employees to staff and operate shelter located at community center, if staffing is not available by Red Cross or other organizations. • Conduct and staff shelter and mass care operations with our other departments, relief agencies, and volunteer groups when the Baytown Community Center is activated as a Shelter, Cooling/Warming Center, or other temporary shelter facility. • Coordinate with Baytown OEM to host mass care and shelter training courses for city staff and volunteers. Designated as a primary agency and co-lead for the Agriculture and Natural Resources Annex (ESF 11). • Manages natural resources; i.e. coordinating with government agencies and organizations on post-disaster issues related to natural resources. Planning and EOC Incident Management Team assignments: Development Services • Director and Assistant Directors are assigned to the Department Planning and Development Branch within the EOC. • Department provides staff for residential damage assessment teams. Designated as a primary agency and co-lead for the Recovery Support Annex: • Coordination with Baytown OEM and FEMA regarding Individual Assistance (IA) programs and housing missions. • Coordinates with state agencies administering disaster recovery grants related to development and housing programs. • Manages CDBG-DR and CDBG-MIT funding programs and projects. • Coordinates permitting, inspections, and reconstruction of housing post-disaster. • Coordinates residential damage assessments. FOR OFFICIAL USE ONLY(FOUO) BASIC PLAN -35 AGENCY OR POSITION RESPONSIBILITIES • Assists Baytown OEM and EOC with GIS mapping capabilities. Baytown Police EOC Incident Management Team assignments: Department . Police Chief is assigned as an Incident Commander in EOC. • Assistant Chiefs are assigned to EOC general staff positions. • Lieutenants designated by the Police Chief serve as the EOC Intelligence Officer. • Serves as the Embarkation HUB Manager. Designated as the primary agency and lead for the Communications Annex (ESF 2). • Receive information on emergency situations. • Communicate with First Responders. • Relay essential information from First Responders to Baytown OEM and EOC. • Develop plans and procedures for coordinated use of the various communications systems available in this jurisdiction during emergencies. Designated as the primary agency and lead for the Public Safety and Law Enforcement Annex (ESF 13). • Maintenance of law and order. • Traffic control. • Terrorist incident response. • Provision of security for vital facilities, evacuated areas, and shelters. • Access control for damaged or contaminated areas. • Warning support. • Post-incident reconnaissance and damage assessment. • Prepare and maintain law enforcement resource Inventory. Designated as the primary agency and lead for the Evacuation and Population Protection Support Annex. • Identify areas where evacuation has been or may in the future and determine of population at risk. • Perform evacuation planning for known risk areas to include route selection and determination of traffic control requirements. • Develop simplified planning procedures for ad hoc evacuations. • Determine emergency public information requirements for evacuation. • Coordinate with Baytown OEM on evacuation planning for special needs facilities (schools, hospitals, nursing homes, and other institutions). • Coordinates the evacuation of areas at risk. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -36 AGENCY OR POSITION RESPONSIBILITIES Designated as the primary agency and lead for the Embarkation HUB Operations Plan • BPD serves as the HUB Manager. • City Departments and staff are assigned positions and roles to support operations of the Embarkation HUB. Designated as the primary agency and lead for the Terrorism Incident Annex. • Coordinates and executes defensive anti-terrorist activities, including criminal intelligence, investigation, protection of facilities, and public awareness activities. • Coordinates and executes offensive counter-terrorist operations to neutralize terrorist activities. • Executes terrorism consequence operations conducted in the aftermath of a terrorist incident to save lives and protect public and private property. • Ensures required notification of terrorist incidents is made to state and federal authorities. • Coordination of response, prevention, and protection activities related to WMDs and CBRNE attacks. Public Affairs EOC Incident Management Team assignments: Department Director of Public Affairs and Public Information Coordinator are assigned to serve as Public Information Officers (PIOs) and to support a Joint Information System/Center at the Baytown EOC. Designated as a primary agency and co-lead for the Emergency Public Information Annex (ESF 15). • Designate Public Information Officers to serve in the EOC. • Coordinates with other jurisdictions to establish a Joint Information Center (JIC) • Conducts on-going hazard awareness and public education programs in coordination with Baytown OEM. • Pursuant to the Joint Information System (JIS), compiles and releases information and instructions for the public during emergency situations and respond to questions relating to emergency operations, as approved by the Incident Commander. • Provides information to the media and the public during emergency situations, as approved by the Incident Commander. • Coordinates public access to the Mayor, City Managers and Incident Commander as appropriate. • Arrange for media briefings. • Compiles print and photo documentation of emergency situations. Public Works and EOC Incident Management Team assignments: FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -37 AGENCY OR POSITION RESPONSIBILITIES Engineering Department • Director may serve as the EOC Incident Commander. • Director and Assistant Directors or designee may serve as the Public Works and Engineering Branch in the EOC. • Designates a Debris Manager and provides staff for debris removal and monitoring. • Staffs and deploys Damage Assessment Teams. Designated as the primary agency and lead for the Transportation Annex (ESF 1). • Identifies local public and private transportation resources and coordinates their use in emergencies. • Coordinates deployment of transportation equipment to support emergency operations. • Establishes and maintains a reserve pool of drivers, maintenance personnel, parts, and tools. • Maintains records on use of transportation equipment and personnel for purpose of possible reimbursement. • Manages Fleet Services for city vehicles. • Coordinates with Fire and Police Mechanic Fleet Services as necessary. • Coordinates with Baytown OEM to request transportation resources from Goose Creek CISD, Harris County Transit Services, and METRO. Designated as the primary agency and lead for the Public Works and Engineering Annex (ESF 3). • Protection of government facilities and vital equipment where possible. • Assesses damage to streets, bridges, traffic control devices, and other public facilities. • Directs temporary repair of vital facilities. • Restores damaged roads and bridges. • Restores waste treatment and disposal systems. • Arranges for debris removal. • Ensures public property damage assessment support. • Ensures public building inspection support. • Provides specialized equipment to support emergency operations. • Manages traffic management operations. • Supports evacuation, transportation, and logistics. Designated as the primary agency and lead for the Utilities and Energy Annex (ESF 12). • Prioritizes restoration of utility service to vital facilities and other facilities. • Arranges for the provision of emergency power sources where required. • Identifies requirements for emergency drinking water and portable toilets to the department or agency responsible for mass care. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -38 AGENCY OR POSITION RESPONSIBILITIES • Assesses damage to, repairs to, and restoration of public utilities. • Monitors recovery activities of privately-owned utilities. Designated as a primary agency and co-lead for the Disaster Debris Management Plan. • Maintain staff, crews, and equipment to support debris removal operations. • Coordinate with OEM and vendors on an annual basis to ensure debris management readiness. • Coordinate with OEM to host debris management training as necessary. • Implement and oversees the disaster debris management process. • Designates a Debris Manager to manage and coordinate debris operations. • Coordinates with the Baytown EOC upon activation. • Coordinates with Parks and Recreation Department and utilities related to debris removal. • Monitor costs and cubic yards of debris hauled to seek reimbursement and disaster cost recovery. • Participates on Selection/Review Committee for debris removal and debris monitor contracts. Designated as a primary agency and co-lead for the Hazard Mitigation Support Annex. • Identifies beneficial pre-disaster hazard mitigation projects and seek approval from local officials to implement such projects. • In the aftermath of an emergency, determines appropriate actions to mitigate the situation and coordinates implementation of those actions. • Coordinates with Baytown OEM, which maintains and develops the FEMA-approved Hazard Mitigation Plan. • City Engineer serves as the Floodplain Administrator and provides flood data and information for integration into the city's FEMA approved Hazard Mitigation Plan. County, Regional, and Other Government Agencies Harris/ Chambers • Provides emergency management support to local County OEM jurisdictions. • Processes local resources requests for mutual aid assistance or state requests. Harris/ Chambers • Serves as the Local Health Authority for the County and County Public Health is the County lead for all public health emergencies. Responsible for communicable disease, epidemiology, clinical services, infection control, and laboratory services. • Coordinates with Baytown Health Department. • Assists with Family Assistance Centers and Family FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -39 AGENCY OR POSITION RESPONSIBILITIES Reception Centers during MCI MFI Incidents. Harris/ Chambers • Coordinates with Baytown Fire Department and Baytown County Fire Marshal OEM. Conducts inspections and enforces fire codes in unincorporated county. • Harris County manages a Type I HAZMAT Team and provides mutual aid assistance during chemical emergencies. Harris County Institute • Provides medical examiner and forensic science services of Forensic Sciences to multiple counties. • Coordinates fatality management and mortuary services. Harris/ Chambers • Provides law enforcement services to unincorporated County Sheriffs and county. Constables • Coordinates with Baytown Police Department. • Provides contracted services to support special events. Harris County Flood • Provides flood control measures along the San Jacinto Control District River, Goose Creek, and Cedar Bayou. Coordinates with Baytown OEM and Public Works and Engineering regarding flood mitigation projects. Provides flood warning system, gauges, and weather forecast data. Harris County Universal . Manages the Harris County Regional Radio Network and Services provides interoperable communications for first responders. • Coordinates with Baytown Information Technology Services Department and 911 Communications. Harris County Pollution • Coordinates with Baytown OEM during chemical Control Services emergencies. Department • Conducts air monitoring and environmental sampling. SETRAC • Coordinates with all healthcare entities within the region. Coordinates with EMS agencies for patient transport and care. • Manages the Catastrophic Medical Operations Center and the Regional Healthcare Coalition. • Provides resources and support to hospitals, nursing homes, long-term care facilities, and other types of healthcare facilities. Assists with Family Assistance Centers and Family Reception Centers during MCI MFI Incidents. HGAC • Manages the State Homeland Security Grant funding process, Regional Homeland Security Council, regional hazard mitigation planning, and debris management resources. Metropolitan Transit • Serves as the county agency for transportation. Authority of Harris • Assists local jurisdictions with evacuation and County transportation assistance. • Operates bus, light rail, bus rapid transit, HOV and HOT lanes and paratransit services. Harris County Transit • Provides transit services within the City of Baytown. Services • Assists local jurisdictions with evacuation and FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -40 AGENCY OR POSITION RESPONSIBILITIES transportation assistance. Goose Creek CISD • Maintains a Safe and Secure Schools Program. • Provides mutual aid assistance to the City of Baytown by providing facilities for use as shelters and staging areas. • Provides transportation assets to support evacuation. • Coordinates with City of Baytown public safety agencies to enhance response and recovery. Lee College • Maintains a Safety Committee and Security Department on campus. Provides mutual aid assistance to the City of Baytown by providing facilities for use during emergencies. Coordinates with City of Baytown public safety agencies to enhance response and recovery. State Agencies Texas Division of . Coordinates and manages the state's emergency Emergency Management management program and State Operations Center. Coordinates statewide resources during disaster response and recovery operations. • Regional response is directed by Assistant Chiefs and supplemented by District Coordinators for field response and recovery. Texas Department of . Manages state law enforcement. Public Safety . The Disaster District Chair (DDC) is the commanding officer of the Texas Highway Patrol district or sub-district in which the jurisdiction is located. • Provide law enforcement, security and traffic control support • Provide criminal investigatory and evidence collection support Texas Department of • Manages state transportation and highway systems. Transportation . Provides state resources and equipment to support local jurisdictions debris removal and road clearance. • Coordinates the Federal Transportation Administration FTA Emergency Relief Program. Texas Commission on . Lead environmental agency for the state responsible for Environmental Quality air, land, water permitting and licenses. Deploys state resources, equipment, and personnel during major chemical emergencies, natural disaster, drinking water emergencies, spills and other environmental emergencies. Texas General Land . Responsible for coastal management and HUD disaster Office recovery programs. • Provides resources to support shoreline protection, coastal erosion, natural resource protection, coastal management, disaster recovery, and oils ill response. Texas Department of Responsible for state public health and serves as the State Health Services State Health Authority. • Issues state declarations for public health emergencies. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -41 AGENCY OR POSITION RESPONSIBILITIES • Implements medical countermeasures and non pharmaceutical protective measures. Texas Railroad Regulates oil and gas production in the state. Commission Responds to pipeline releases and discharges. • Receives Tier II Chemical reports and manages the states STEER database. • Coordinates critical infrastructure protection and resiliency for regulated industry requiring weatherization. Public Utilities Lead state agency responsible for the economic Commission of Texas regulation of electric, telecommunication, and water/wastewater utilities. • Oversees ERCOT and e Texas Animal Health • Lead state agency responsible for animal response Commission during a disaster. Texas Parks and Wildlife • Provides Game Warden and department support to local Department jurisdictions to protect wildlife and natural resources. Federal Agencies Federal Emergency • Serves as the Federal Coordinating Official (FCO). Management Agency • Establishes a Joint Field Office to support state and local recovery. Responds to federal declared disasters under the Stafford Act. • Manages the Public Assistance (PA) and Individual Assistance (IA) disaster assistance programs. • Manages federal grant funds for homeland security. • Manages hazard mitigation assistance (HMA) funding and hazard mitigation planning requirements. Cybersecurity and Provides cyber security and infrastructure protection Infrastructure Security resources to local jurisdictions and private sector Agency organizations. • Manages federal programs related to emergency communications. U.S. Coast Guard USCG is the lead federal agency with jurisdiction for maritime incidents in coastal water and ports. • USCG will coordinate SAR operations. • USCG will serve as a lead federal agency in chemical emergencies involving maritime spills. U.S. Department of The lead federal agency responsible for public health and Health and Human medical emergencies. Services Manages the Administration for Strategic Preparedness and Response (ASPR). • Manages the U.S. Public Health Service and U.S. Surgeon General Office. • Manages the Center for Medicaid Services, Food and Drug Administration, and Centers for Disease Control and Prevention. • Coordinate with state and local public health agencies during major health emergencies. Federal Bureau of • The lead federal agency for criminal and terrorism FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -42 AGENCY OR POSITION RESPONSIBILITIES Investigation investigations and related evidence/intelligence collection. FBI will coordinate and work with local law enforcement as necessary. U.S. Environmental . Lead federal agency for environmental disasters. Protection Agency . Responds to oil spills that occur in and around inland waters of the United States. Monitors air, water, sediment, and waste generated by incident and response operations. Pipeline and Hazardous . Provides the National Pipeline Mapping System and other Material Safety pipeline emergency resources. Administration PHMSA Chemical Safety and . An Independent federal agency that investigates Hazard Investigation chemical incidents and issues reports for safety Board CSB recommendations. National Transportation . An independent federal agency responsible for Safety Board developing the rules and regulations governing the notification and reporting of civil aviation accidents and other significant events in other modes of transportation. Vol ntary and Private Sector Organizations American Red Cross Coordinates mass care and shelter operations. • Provides staff support to operate shelters. • Provides resources and equipment to operate shelters, such as cots, blankets, and hygiene products. • Coordinates with local jurisdiction and entities to enter into shelter agreements. • Provides disaster action teams and emergency services to support first responders. Provides disaster assistance to impacted disaster survivors. The Salvation Army • Provides disaster assistance and mass feeding post- disaster. • Provides homeless support and shelter services. United Way of Greater • Lead non-profit responsible for Long Term Recovery Baytown Area and Group. Chambers County . Manages the Baytown Area and Chambers County Disaster Recovery (BACC-DR) group. • Coordinates with VOADs and non-profits to assist in recovery operations. • Assists with volunteer and donations management. United Way of Greater • Leads the Harris County Long Term Recovery Houston Committee. Manages the 211 program. • Coordinates with non-profits and VOADs to support recovery operations. Greater Baytown Area . An independent non-profit organization that consist of LEPC city, industry, and public organizations. • Meets on a monthly basis to coordinate emergency planning efforts related to chemical or hazardous FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -43 AGENCY OR POSITION RESPONSIBILITIES materials. Baytown Area • A forum that allows residents and industry to Community Advisory communicate about plant-related issues of community Panel interest or concern. Amateur Radio • FCC licenses volunteers that support EOC operations by providing alternative modes of radio communications. Community Emergency • A volunteer organization of trained residents that can Response Teams (CERT) support search and rescue, medical triage, fire extinguishers, debris cleanup, traffic management, and other services during a major emergency. Faith-Based • Several local faith-based organizations provide disaster Organizations recovery services that support mass care, sheltering, feeding, social services, and other support services post- disaster. • Baytown OEM maintains mutual aid agreements with several local churches to serve as shelters. Faith-Based organizations are encouraged to coordinate their disaster relief efforts with the City of Baytown OEM. Volunteers • Ali volunteers with the City of Baytown are required to complete a registration form and liability waiver. Volunteers with non-profits are encouraged to register with United Way of Greater Baytown. Unaffiliated volunteers are encouraged to register with the City or other recognized voluntary agencies to ensure safety of all volunteers. VII. DIRECTION, CONTROL, AND COORDINATION A. General 1. The Mayor is responsible by Texas state statute (418) for establishing overall objectives and policies for emergency management and providing general guidance for disaster response and recovery operations, all in compliance with the NIMS. During disasters, the Mayor may carry out those responsibilities from the EOC. 2. The City Manager will provide overall direction of the response activities of all city departments and employees. During major emergencies and disaster, he/she will normally carry out those responsibilities from the EOC. 3. The Emergency Management Coordinator will manage the EOC. 4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the tactical and operational response at an incident site or from within the EOC as the situation warrants. 5. During emergency operations, department heads retain minimal administrative and policy control over their employees and equipment. All FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -44 City personnel and equipment will carry out mission assignments as directed by the Incident Commander or his/her designee. Each department and agency is responsible for having its own operating guidelines to be followed during response operations, but ICS procedures, in accordance with the NIMS, will be utilized to facilitate coordinated effort, responder and public safety, and to maximize efficiency of resource allocations. 6. If city resources are insufficient or inappropriate to deal with an emergency situation, the city may request assistance from other jurisdictions, organized volunteer groups, or the State. The process for requesting State or federal assistance is covered in section V.F of this plan; see also the Request for Assistance form in the Logistics and Resource Management Annex (ESF 7). External agencies are expected to conform to the general guidance and direction provided by our Incident Command structure. 7. The City of Baytown maintains overall responsibility of the incident as the Authority Having Jurisdiction, but may be required to coordinate with multiple jurisdictions and multiple agencies; which may require a unified or area response. This may require establishing a Unified Command, Area Command or regional Joint Information Center (JIC) or Multi-Agency Coordination (MAC) Coordination Call Group. B. Emergency Facilities 1. Incident Command Post. Except when an emergency situation threatens, but has not yet occurred, and those situations for which there is no specific hazard impact site (such as a severe winter storm or area-wide utility outage), an incident command post(s) will be established in the vicinity of the incident site(s). Where incidents become major and involve more than two City Departments or impact areas outside of the City, the Incident Commander may be relocated to the EOC. As noted previously, the Incident Commander will be responsible for directing the emergency response and managing the resources for the incident in accordance with the NIMS. The Baytown Police Department also maintains a fully operational Mobile Command Post that can be utilized as an ICP. 2. Emergency Operating Center. When major emergencies and disasters appear imminent or have occurred, the EOC, which is located at 205 E. Wye Drive, Baytown, TX 77521-4130, will be activated in accordance with the NIMS. 3. The following individuals are authorized to activate the Baytown EOC and the Emergency Operations Plan (EOP): a. Police Chief, Fire Chief, or Incident Commander b. Mayor c. City Manager FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -45 d. Emergency Management Coordinator or Deputy Emergency Management Coordinator 4. The general responsibilities of the EOC are to: a. Assemble accurate information on the emergency situation and current resource data to allow local officials to make informed decisions on courses of action. b. Working with representatives of emergency services, determine and prioritize required response actions and coordinate their implementation. c. Provide resource support for emergency operations. d. Suspend or curtail government services, recommend the closure of schools and businesses, and cancellation of public events. e. Organize and activate large-scale evacuation and mass care operations. f. Provide emergency information to the public. g. Become the City of Baytown multi-agency coordination system during preparation, response and recovery from major incidents or disasters. 5. Representatives of those departments and agencies assigned emergency functions in this plan will staff the EOC. EOC operations are addressed in the Emergency Management Annex (ESF 5). 6. The City of Baytown's Alternate EOC is located at the 911 Communications Center at 7200 North Main Street. This facility will be used if our primary EOC becomes unusable. 7. The City of Baytown maintains a mobile command vehicle, operated by the Baytown Police Department, which may be used as an Incident Command Post (ICP). In addition, the Baytown Fire Department, Rehab Bus and Office of Emergency Management (OEM) Mobile Emergency Communications Unit can be used as an Incident Command Post (ICP). C. Line of Succession 1. The line of succession for the Mayor is: a. Mayor Pro-Tem b. Senior Member of City Council c. Next Senior Member of City Council 2. The line of succession for the City Manager is: a. Assistant City Manager b. Assistant City Manager FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -46 c. City Attorney 3. The line of succession for the Emergency Management Coordinator is: a. Deputy EMC b. Fire Chief C. As assigned by the City Manager and approved by Mayor. 4. The lines of succession for each city department and agency heads shall be in accordance with the SOGs established by those departments and agencies. VIII. READINESS LEVELS A. Many emergencies follow some recognizable build-up period during which actions can be taken to achieve a gradually increasing state of readiness. Readiness Levels will be determined by the City Manager or, for certain circumstances, the Emergency Management Coordinator. General actions to be taken at each readiness level are outlined in the annexes to this plan; more specific actions will be detailed in departmental or agency SOGs. B. The following Readiness Levels will be used as a means of increasing our alert posture. 1. Level IV: Normal Conditions a. Emergency incidents occur and local officials are notified. One or more departments or agencies respond to handle the incident; an incident command post may be established. Limited assistance may be requested from other jurisdictions pursuant to established inter-local agreements. b. The normal operations of government are not affected. 2. Level III: Increased Readiness a. Emergency incidents occur and local officials are notified. One or more departments or agencies respond to handle the incident; an incident command post may be established. Limited assistance may be requested from other jurisdictions pursuant to established inter-local agreements. b. The normal operations of government are not affected, but a higher degree of readiness is needed than is normally present. c. Increased Readiness refers to a situation that presents a greater potential threat than "Level 4", but poses no immediate threat to life and/or property. Increased readiness actions may be appropriate when the situations similar to the following occur: FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -47 1) Tropical Weather Threat. A tropical weather system has developed that has the potential to impact the local area. Readiness actions may include regular situation monitoring, a review of plans and resource status, determining staff availability and placing personnel on-call. 2) Tornado Watch indicates possibility of tornado development. Readiness actions may include increased situation monitoring and placing selected staff on alert. 3) Flash Flood Watch indicates flash flooding is possible due to heavy rains occurring or expected to occur. Readiness actions may include increased situation-monitoring, reconnaissance of known trouble spots, deploying warning signs. 4) Wildfire Threat. During periods of extreme wildfire threat, readiness actions may include deploying additional resources to areas most at risk, arranging for standby commercial water tanker support, conducting daily aerial reconnaissance, or initiating burn bans. 5) Mass Gathering. For mass gatherings with previous history of problems, readiness actions may include reviewing security, traffic control, fire protection, and first aid planning with organizers and determining additional requirements. d. Declaration of "Level 3" will generally require the initiation of the "Increased Readiness" activities identified in each annex to this plan. This condition will automatically be in effect during hurricane season, June 1 through November 30. 3. Level II: High Readiness a. High Readiness refers to a situation with a significant potential and probability of causing loss of life and/or property. This condition will normally require some degree of warning to the public. Actions could be triggered by severe weather warning information issued by the National Weather Service such as: 1) Tropical Weather Threat. A tropical weather system may impact the local area within 120 hours. Readiness actions may include continuous storm monitoring, identifying worst-case decision points, increasing preparedness of personnel and equipment, updating evacuation checklists, verifying evacuation route status, placing the evacuation HUB on standby, and providing the public information for techniques to protect homes and businesses on the evacuation routes. 2) Tornado Warning. Issued when a tornado has actually been sighted in the vicinity or indicted by radio, and may strike in the local area. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -48 Readiness actions may include activating the EOC, continuous situation monitoring, and notifying the public about the warning. 3) Flash Flood Warning. Issued to alert persons that flash flooding is imminent or occurring on certain steams or designated areas, and immediate action should be taken. Readiness actions may include notifying the public about the warning, evacuating low-lying areas, open shelters to house evacuees, and continuous situation monitoring. 4) Winter Storm Warning. Issued when heavy snow, sleet, or freezing rain are forecast to occur separately or in a combination. Readiness actions may include preparing for possible power outages, putting road crews on stand-by to clear and/or sand the roads, and continuous situation monitoring. 5) Mass Gathering. Civil disorder with localized violence appears to be imminent. Readiness actions may include increased law enforcement presence, putting hospitals and fire departments on alert, and continuous situation monitoring. b. Declaration of a "Level 2" will generally require the initiation of the "High Readiness" activities identified in each annex to this plan. 4. Level I: Maximum Readiness a. Maximum Readiness refers to situation that hazardous conditions are imminent. This condition denotes a greater sense of danger and urgency than associated with a "Level 2" event. Actions could also be generated by severe weather warning information issued by the National Weather Service combined with factors making the event more imminent. 1) Tropical Weather Threat. The evacuation decision period is nearing for an approaching tropical weather system that may impact the local area within 96 hours. Readiness actions may include continuous situation monitoring including activation of the EOC, recommending precautionary actions for special facilities, placing emergency personnel and equipment into position for emergency operations, and activating public transportation resources for evacuation support. 2) Tornado Warning. Tornado has been sighted, especially close to a populated area or moving towards a populated area. Readiness actions may include taking immediate shelter and put damage assessment teams on stand-by. 3) Flash Flood Warning. Flooding is imminent or occurring at specific locations. Readiness actions may include evacuations, rescue teams on alert, sheltering evacuees and/or others displaced by the flooding, and continuous monitoring of the situation. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -49 4) Mass Gathering. Civil disorder appears to be imminent with large-scale or widespread violence. Readiness actions may include having all Fire and EMS units on stand-by, all law enforcement present for duty, notify the DDC that assistance may be needed and keep them apprised of the situation, and continuous situation monitoring is required. b. Declaration of "Level 1" will generally require the initiation of the "Maximum Readiness" activities identified in each annex to this plan. IX. ADMINISTRATION, FINANCE, AND LOGISTICS A. Agreements and Contracts Should local city resources prove to be inadequate during an emergency, requests will be made for assistance from other local jurisdictions, agencies, and industry in accordance with existing mutual-aid agreements and contracts and those agreements and contracts executed during the emergency. Such assistance may include equipment, supplies, personnel, or services. All agreements will be entered into by authorized officials and will be in writing whenever possible. Agreements and contracts will identify the City officials authorized to request assistance pursuant to those documents. In an effort to facilitate assistance pursuant to mutual aid agreements, city available resources are identified and categorized by FEMA Type (where they exist). Activation of the standby contracts that are in place for emergency assistance services and supplies shall occur at the discretion of the City Manager. The agreements and contracts pertinent to emergency management that we are a party to are summarized in Attachment 6. B. Reports, Records, and Documentation Reports and Documents Hazardous Materials Spill Reporting: If we are responsible for a release of hazardous materials of a type or quantity that must be reported to state and federal agencies, the department or agency responsible for the spill shall make the required report. See the Hazardous Materials and Oil Spill Response Annex (ESF 10), for more information. If the party responsible for a reportable spill cannot be located, the Incident Commander shall ensure that the required report(s) are made. Initial Incident Report: This short report will be prepared and transmitted by the EOC when an on-going emergency incident appears likely to worsen and we may need assistance from other local governments or the State. See the EOC SOG for the suggested format and instructions for this report. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -50 Situation Report (SITREP): A daily situation report should be prepared and distributed by the EOC during major emergencies or disasters. See the EOC SOG for the suggested format of and instructions for this report. Activity Logs: The Incident Command Post and the EOC shall maintain accurate logs for recording key response activities, including: • Activation or deactivation of emergency facilities. • Emergency notifications to other local governments and to state and federal agencies. • Significant changes in the emergency situation. • Major commitments of resources or requests for additional resources from external sources. • Issuance of protective action recommendations to the public. • Evacuations. • Casualties. • Containment or termination of the incident. Damage Assessment Reports Damage Assessment Reports: these documents are collected by the Baytown OEM, Public Works and Engineering, Planning and Development Services, and Human Resources Departments. Damage assessment data will be collected using standardized forms, spreadsheets, and the TDEM iSTAT and pSTAT survey tools. Records Management The City of Baytown will adhere to the city's Record Retention Policy. It is important to maintain records both during response and recovery operations because these records are used to create a timeline/sequence of events, historical record, used to support cost recovery efforts, substantiate insurance claims, and used to develop mitigation strategies. In order to continue normal government operations following an emergency situation disaster, essential records must be protected. These include legal documents as well as property and tax records. The principal causes of damage to records are fire and water; therefore, essential records should be protected accordingly. Each agency responsible for preparation of annexes to this plan will include protection of essential records in its SOGs. The Baytown City Clerk is the official Custodian of Records and is generally responsible for the safe storage and retrieval of documents and records. During EOC operations, the Documentation Unit within the Planning Section is responsible for maintaining all records, reports, and documents related to the incident. The documentation collected is then transferred to the Baytown OEM. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -51 If records are damaged during an emergency situation, the city will seek professional assistance to preserve and restore them. C. Finance Baytown has established the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This has been done in accordance with the established Baytown fiscal policies and ordinances as well as standard cost accounting procedures (GFOA and GAAP). For additional details refer to the Disaster Finance and Cost Recovery Annex. All departments and agencies shall maintain records summarizing the use of personnel, equipment, and supplies during the response to day-to-day incidents. These shall be identified and allocated to the specific project or site where they are used. This will enable the best opportunity for federal and state government and insurance reimbursement as well as specific accounting of costs from the disaster event. For major emergencies or disasters, all departments and agencies participating in the emergency response shall maintain detailed of costs for emergency operations to include: 1) Personnel costs, especially overtime costs, through the use of Employee Time Cards 2) Equipment operations costs 3) Costs for leased or rented equipment 4) Costs for contract services to support emergency operations 5) Costs of specialized supplies expended for emergency operations These records may be used to recover costs from the responsible party, insurers or as a basis for requesting financial assistance for certain allowable emergency preparation, response and recovery costs from the state and/or federal government. Cost recovery and reimbursement programs for government entities include the following: • FEMA Public Assistance • US DOT Emergency Relief Program • HUD CDBG-DR and CDBG-Mitigation • Insurance proceeds • Small Business Administration loans • State assistance • Private sector donations • Disaster relief funds FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -52 The City of Baytown will coordinate with federal, state, and recovery groups to provide disaster relief and disaster assistance to residents. The process on how the city coordinates these efforts is further outlined in the Recovery Support Annex. Some of these disaster relief programs include the following: • FEMA Individual Assistance Programs • SBA Disaster Loans • Food Nutrition Assistance • Unemployment Assistance • Case Management • Unemployment Benefits • Worker's Compensation The Baytown OEM and Finance Department developed Disaster Finance and Cost Recovery training available online to all city employees to educate themselves on this process. D. Training It will be the responsibility of each department director to ensure that department personnel, in accordance with the NIMS, possess the level of training, experience, credentialing, currency, physical and medical fitness, or capability for any positions they are tasked to fill. NIMS training is provided on a regular basis and training requirements for city employees are outlined in the City's NIMS Training Policy. E. Community Consumer Protection Consumer complaints regarding alleged unfair or illegal business practices often occur in the aftermath of a disaster. Such complaints will be referred to the City Attorney, who will report such complaints to the Consumer Protection Division of the Office of the Texas Attorney General. F. After Action Review The Emergency Management Coordinator is responsible for organizing and conducting a critique following the conclusion of a significant emergency event/incident or exercise. The After-Action Report (AAR) will entail both written and verbal input from all appropriate participants. An Improvement Plan will be developed based on the deficiencies identified, and an individual, department, or agency will be assigned responsibility for correcting the deficiency and a due date shall be established for that action. G. Logistics Logistics is managed by the Baytown Fire Department and supported by several city departments with assets, equipment, and personnel to move and transport resources. Support agencies for logistics include Public Works and Engineering, the Baytown Health Department, Community Services Division, and the Finance Department, Warehouse and Purchasing Divisions. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -53 Resource Management The City of Baytown maintains an inventory of resources, equipment, materials, and supplies. Baytown OEM also maintains a disaster supply warehouse and disaster supply room to support emergency operations. Baytown OEM utilizes the resource management process in accordance with NIMS principles. Resource Requests All resource requests should be documented using an ICS-213RR or STAR Request Form online. Resource requests are submitted by city departments and partners to the Baytown EOC for processing. These requests are then sent to the County and Disaster District for processing and is then sent to the State Operations Center for fulfillment. Mutual Aid Mutual Aid Agreements are maintained by the Baytown OEM. Interlocal Agreements exist between the Fire Department, Police Department, and other external agencies. The Baytown Fire Department is a member of the Texas Intrastate Fire Mutual Aid System (TIFMAS). Baytown OEM will also coordinate any mutual aid requests from the Texas Mutual Aid System. Mutual Aid Agreements and contract documents are listed in Attachment 6. X. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION Information collection, analysis and dissemination is the primary responsibility of the Baytown Office of Emergency Management (OEM) regarding emergency management and homeland security matters on a daily basis. However, this function can be fulfilled by other city departments with appropriate subject matter expertise (SMEs), such as public health related issues. This function is also supported by the Public Information Officer (PIO) and Liaison Officer (LNO) when serving in the Baytown Emergency Operations Center (EOC). The primary objective of Baytown EOC is the timely gathering of accurate, accessible, and consistent information during an emergency and sharing vetted intelligence to ensure coordinated timely response, recovery, prevention, protection, and mitigation. Display boards and other technologies for tracking emergency activities will be utilized in the EOC. During EOC operations, the Planning Section Chief (PSC) and Situation Unit Leader (SITUL) are primarily responsible for information collection, analysis and dissemination of incident-specific information with the compilation of the EOC Situation Report (SITREP) and position updates on WebEOC and other information sharing platforms. The PIO and LNO assist the Planning Section in maintaining situational awareness and a common operating picture. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -54 The PIO is primarily responsible for disseminating information to the general public that is approved by the Incident Commander. Personnel operating in the Baytown EOC will maintain an Incident Position Log and provide status updates upon request to ensure situational awareness and a common operating picture. The Baytown EOC SOG maintains a list of available trusted and verified authoritative resources that can be used to collect and analysis information and data. Information flow consist of all levels of government, private-sector, and non- profits organizations sharing information. The Liaison Officer and EMC will coordinate with external organizations to collect and share information. The EMC and IC will determine Critical Information Requirements (CIRs) and Essential Elements of Information (EEIs) with a reporting deadline, which will be outlined in the Incident Action Plan (IAP). The Baytown IT Services Department, Public Works and Engineering Department, and Planning and Development Department maintain employees with GIS mapping skills that can used to analyze and display critical data and essential elements of information (EEIs) via dashboards, maps, and storyboards. Additional details on information collection, analysis, and dissemination can be found in the following documents: Warning and Alert Annex, Communications Annex, Emergency Public Information Annex, and the Baytown EOC Standard Operating Guide. X. PLAN DEVELOPMENT AND MAINTENANCE A. Plan Development The Mayor and City Manager are responsible for approving this plan. The Emergency Management Coordinator is responsible to maintain, publish, and circulate this plan with City Departments and Directors assigned as primary and support agencies providing input, feedback to the revision and update of this Basic Plan. B. Distribution of Planning Documents The Emergency Management Coordinator shall determine the distribution of this plan and its annexes. In general, copies of plans and annexes should be distributed to those individuals, departments, agencies, and organizations tasked in this document. Copies should also be set-aside for the EOC and other emergency facilities. The Basic Plan includes a distribution list (See Attachment 1 to this plan) that indicates who receives copies of the basic plan and the various annexes to it. In general, individuals who receive annexes to the basic plan should also receive a FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -55 copy of this plan, because the Basic Plan describes the city's emergency management organization and basic operational concepts. C. Review The Basic Plan and its annexes shall be reviewed annually by local officials. The Emergency Management Coordinator will establish a schedule for annual review of planning documents by those tasked in them. D. Update This plan will be updated based upon deficiencies identified during actual emergency situations and exercises and when changes in threat hazards, resources and capabilities, or government structure occur. The Basic Plan and its annexes must be updated by a formal change at least every five years. Responsibility for updating the Basic Plan is assigned to the Emergency Management Coordinator. Responsibility for revising or updating the annexes to this plan is outlined in Assignment of Responsibilities, as well as in each annex. In addition, each Annex will be reviewed on an annual basis to keep the documents current and changes will be documented in the record of change of each Annex. For details on the methods of updating planning documents as well as more information on when changes should be made, refer to Chapter 3 of the Texas Division of Emergency Management (TDEM) Local Emergency Management Planning Guide (TDEM-10). Revised or updated planning documents will be provided to all departments, agencies, and individuals tasked in those documents. §418.043(4) of the Government Code provides that TDEM shall review local emergency management plans. The process for submitting new or updated planning documents to TDEM is described in Chapter 6 of TDEM-10. ATTACHMENTS: 1. Distribution List 2. References 3. Organization for Emergencies 4. Functional Responsibility Matrix 5. Annex Assignments 6. Summary of Agreements and Contracts 7. National Incident Management System FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -56 ATTACHMENT 1 — DISTRIBUTION LIST jurisdiction/Agency Plan Basic Annexes Plan City of Ba town Mayor 1 All City Council 1 All City Manager 1 All Emergency Management Coordinator 1 All City Clerk 1 Hurricane Annex, Evacuation Annex, Embarkation Hub Plan City Attorney 1 Legal Support Annex Director of Finance / Chief Financial Officer 1 ESF 7, Recovery SA, Disaster Finance and Cost Recovery Appendix Fire Chief 1 All Director of Health 1 ESF 6, ESF 8, ESF 11, and Hurricane Annex Director of Human Resources 1 Recovery SA, ESSC Plan, and Hurricane Annex Director of Information Technology Services 1 ESF 2, Warning and Alert SA, Cyber Annex, ESSC Plan, Hub Plan and Hurricane Annex Library Director 1 ESF 15, Volunteers and Donations Management SA, ESSC Plan, Hurricane Annex Municipal Court Judge 1 Hurricane Annex, Hub Plan ESSC Plan Director of Parks and Recreation 1 ESF 6, ESF 11, Debris SA, HUB Plan, ESSC Plan Hurricane Annex Director of Planning and Development 1 Recovery SA, Debris SA, ESSC Plan, Hurricane Annex Director of Public Affairs 1 ESF 15, Warning and Alert SA, ESSC Plan, Hurricane Annex Director of Public Works and Engineering 1 ESF 1, ESF 4, ESF 7, ESF 12, Debris SA, ESSC SA, HUB Plan, Evacuation SA Hazard FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -57 ]urisdiction/Agency Plan Basic Annexes Mitigation Annex, and Hurricane Annex Director of Strategic Growth and Investments 1 ESF 14, Recovery SA, Disaster Finance and Cost Recovery Appendix, ESSC Plan, Hurricane Annex Police Chief 1 ESF 2, ESF 9, ESF 13, ESF 15, Evacuation SA, HUB Plan, ESSC Plan, Hurricane Annex, Radiological Annex, and Terrorism Annex External Partners Baytown Emergency Management Advisory 1 All Council Baytown Local Emergency Planning 1 ESF 10 Committee Goose Creek Consolidated Independent 1 Available upon request School District _ Houston Methodist Baytown Hospital 1 Available upon request Greater Houston Chapter of American Red 1 ESF 6 Cross Texas Division of Emergency Management 1 All United Way of Greater Baytown Area and 1 Recovery SA and Chambers County Volunteer and Donations Management SA FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -58 ATTACHMENT 2 — REFERENCES 71 1. City of Baytown Office of Emergency Management, Emergency Planning Standard Operating Guide, 2022. 2. Texas Division of Emergency Management, Local Emergency Management Planning Guide, TDEM-10, 2008 3. Texas Division of Emergency Management, Preparedness Standards for Emergency Management in Texas, TDEM-100, 2000. 4. Texas Division of Emergency Management, Response and Recovery Guide, 2020. 5. Texas Division of Emergency Management, The Planner's Toolkit, 2020. 6. Texas Division of Emergency Management, Functional Needs Support Services Tool Kit, 2017. 7. FEMA, Comprehensive Preparedness Guide (CPG) 101: Developing and Maintaining Emergency Operations Plans, Version 3, 2021. 8. FEMA, National Response Framework, Fourth Edition, 2019. 9. FEMA, National Disaster Recovery Framework, Second Edition, 2016. 10.FEMA, National Mitigation Framework, Second Edition, 2016. 11.FEMA, National Prevention Framework, Second Edition, 2016. 12.FEMA, National Protection Framework, Second Edition, 2016. 13.FEMA, National Incident Management System, Third Edition, 2017. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -59 ATTACHMENT 3 — ORGANIZATION FOR EMERGENCY MANAGEMENT BAYTOWN EMERGENCY OPERATIONS CENTER Incident Commander / Unified Command Public Liaison Officer Information Officer Safety Officer Intelligence Officer Operations Planning Logistics Finance/Admin Section Chief Section Chief Section Chief Section Chief Fire Branch Situation Unit Facilities Unit Time Unit Documentation Compensation Police Branch Food Unit Unit oon Unit Public Works Demobilization Communications Purchasing/ Branch Unit Unit Donations Unit Health Branch Resource Unit FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -60 ATTACHMENT 4-EMERGENCY FUNCTIONAL RESPONSIBILITIES v rn n o a w U- lL .< IL Q C Q ip W 0� Ln ti v V1 N O V) w N W !L_ V a+ ,� rn in ,s � w rn w 'i 'o x E U7 C .W_. .W.. E W _ v1 En N ,y N W U O W O7 Gl Tim u- C v d C N .W_. x C W C C U LL O N (!1 C Y C Q C N N W N a N V .w.. v dS O O C o C O x C c w E 2 � ar � � � N w vi M c U m '� Q Q o v c Q W x rn ,� o a N w -3 W a C6 m a '� c c C N a w m a v L a - - Q w a °° a c ;; o c ¢ c c c c w e o � - c y a p < w o o w axi axi p ¢ c o m c m a o W E �, m w p c U x a ++ ¢ P o ¢ f C a r a io a s m (n c atj rn a r a Q c w m `� rn 1O c Y a N a d a i >. > E c Ln o c Q m ¢ m a A " o c �i c 'o i c w 0 rn ii y g m y " 'u c c m m 2 m m m 0 'c c v f ai m f Q o� c 'rn Z' E w c a L rn U x L a Z >� U o o, o ,� w -� m a c m _o v N E u � N a u ` c 06 rn !_+ E E •c in 3 m = m m .� " o > o c w m o E o v m c O o E o w '0'_' E E > m w '�° w ati o �> � U a ii w F a (n O ¢ w a U U w 0 0 0 w w w x - 3 x a a H > U Mayor S is S S S S S S S S S S S S S S S S S S S S S S S S S S S S S City Manager S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S Baytown Office of S S S S P S S S S S S S P P S P P S S S S P S P P S P S S S Emergency Management City Clerk's Office S S S S S Finance Department S S S S P S S S S P Fire Department P S P P P P S S S S S S S S S S P S Health Department S S P S P S S S S Human Resources S S P S S S Department Information Technology S S S S S S S P Services Department Legal Department S S S S S S S S S S S S S S S S S S S S S S S P S S S S S S S Library S S S S S P Municipal Court S S S S S Parks and Recreation P P S S S S S S S Department FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN-61 v a W IL w a m G `O N v Z o v¢i .. vi w .� LL C w LL W E W _ VI V1 N r7 i0 �- U O N QM v w OI 01 10 v '••1 LL r v d C N w a c f w •y m w to a a, c Q '^ v w 'c ai o iO u v otf o c c c c c x c a+ w E ,°/ E' w c m a _O x CD a w x m y o f v m o v w a .6 a s � N t'' c c ¢ c c c c •o w c l o aC - c a - Cl N u D o o w w c w p a c o w v m :- 3 O c U 2 a ¢ CO. c a c o :, a E v Y oc a s �: m u) c of rn v c ¢ c c w m u '� > c v N v a t• >, > E c to cc c Q m N Q c v p c u a m w c m c O u rn ti y cO y C a E 3 rn o u u c Z a o rn r o '° P to c >acn t - c E n w v w a z `m 1O `s w a U E v E a m a a m N rn E •t v u t a m o L E o o v - o+ c O o E o w '^ E E > m y 1O m v w o >, �. U a ii w f .� a � O Q w a U U w U 0 a w w w = _ 3 2 c oC F- > U Planning and S S S S S S S S S S P Development Services Department Police Department S P S P S S I S S S P P P S S P S Public Affairs S S Is S S S S S S S S S S S P S S SDepartment Public Works and P S P S S S P S S S S S S P Engineering Department P-INDICATES PRIMARY RESPONSIBILITY S-INDICATES SUPPORT RESPONSIBILITY FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN-62 ATTACHMENT S — ANNEX ASSIGNMENTS Annex Assigned To Emergency Support Functions (ESFs) Transportation Annex (ESF 1) Director of Public Works and En ineerin Communications Annex (ESF 2) 911 Communications Manager Public Works and Engineering Annex (ESF 3) Director of Public Works and En ineerin Firefighting Annex ESF 4 Fire Chief Emergency Management (ESF 5) Emergency Management Coordinator Mass Care and Sheltering Annex (ESF 6) Director of Parks and Recreation Logistics and Resource Management Annex (ESF 7) Fire Chief and Emergency Mana ement Coordinator Public Health and Medical Services Annex (ESF 8) Fire Chief and Director of Health Search and Rescue Annex ESF 9 Fire Chief Oil and Hazardous Materials Response Annex ESF 10 Fire Chief Agriculture and Natural Resources Annex (ESF 11) Director of Parks and Recreation and Director of Health Utilities and Energy Annex (ESF 12) Director of Public Works and Engineering Public Safety and Law Enforcement Annex ESF 13 Police Chief Community Lifelines and Private Sector Coordination Annex Emergency Management ESF 14 Coordinator Emergency Public Information Annex (ESF 15) Director of Public Affairs and Emergency Management Coordinator Support Annexes Continuity of Government Department COOP All City Departments Commodity POD Plan Emergency Management Coordinator Debris Management Annex Emergency Management Coordinator and Director of Public Works and Engineering Disaster Finance and Cost Recovery Appendix Emergency Management Coordinator and Director of Finance Employee Shelter and Staging Center Operations Plan Emergency Management Coordinator and Director of Human Resources Embarkation HUB Operations Plan Emergency Management Coordinator and Police Chief Evacuation and Population Protection Support Annex Emergency Management FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -63 Annex Assigned To Coordinator and Police Chief Hazard Mitigation Support Annex Emergency Management Coordinator and City Engineer Legal Support Annex City Attorne Recovery Support Annex Emergency Management Coordinator, Director of Public Works and Engineering, Director of Planning and Development Services, Director of Human Resources, and Director of Finance. Warning and Alert Support Annex Emergency Management Coordinator, 911 Communications Manager, and Director of Public Affairs Volunteer and Donations Management Annex Emergency Management Coordinator and Library Director Hazard and Incident-Specific Annexes Hurricane Response and Recovery Annex Emergency Management Coordinator Radiological Incident Annex Fire Chief Terrorism Incident Annex Police Chief _ Cyber Incident Annex Director of Information W Technology Services and Emergency Management Coordinator FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -64 ATTACHMENT 6 - AGREEMENTS AND CONTRACTS Agreements Description: Mutual Aid - Harris Description: Mutual Aid—Fire— County Chambers County Summary of Provisions: Fire Summary of Provisions: fire Protection, WMD/Hazmat suppression Officials Authorized to Implement: Fire Officials Authorized to Implement: Chief, Assistant Chief Fire Chief, Assistant Chief Costs: Contract $10,000 annually Costs: none plus expenses Originals Held By: City Clerk Originals Held By: City Clerk Description: Mutual Aid—Fire— Description: Mutual Assistance - Ellington Air Force Base Goose Creek ISD Summary of Provisions: fire Summary of Provisions: shelters and suppression transportation Officials Authorized to Implement: Officials Authorized to Implement: Fire Chief, Assistant Chief Mayor, City Manager, EMC Costs: None Costs: Reimbursements of materials Originals Held By: City Clerk consumed or equipment/services used. Description: Mutual Aid—Law Originals Held: City Clerk Enforcement—Houston, Chambers County, Description: Mutual Aid - Channel Harris County, LaPorte, Mont Belvieu Industries Mutual Aid (CIMA) Summary of Provisions: law Summary of Provisions: Emergency enforcement assistance Response Officials Authorized to Implement: Officials Authorized to Implement: Police Chief CIMA Representative Costs: None Costs: reimburse material used, Originals Held By: City Clerk equipment damaged, consumed, destroyed Description: Mutual Aid - Mutual Aid Originals Held By: City Clerk Mont Belvieu (MAMB) Summary of Provisions: Fire , EMS, Description: Mutual Aid- Harris Hazardous Materials Response County Public Health. Officials Authorized to Implement: Fire Summary of Provisions: Mass Chief, Assistant Chief Prophylaxis Costs : reimbursement of materials Officials authorized to Implement: consumed or equipment damaged Harris County Public Health Official. Originals Held By: Fire Chief Costs: No direct costs to City of Baytown Originals Held By: City Clerk FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -65 Contracts Description: Debris Clearance - Crowder Gulf Summary of Provisions: Remove & dispose of disaster debris. Provide assistance, personnel, equipment, expertise for damage survey, debris removal, technical assistance Officials Authorized to Implement: City Manager, EMC Costs: various—specified in contract Copies Held By: City Clerk Description: Debris Monitoring - True North Summary of Provisions: Monitor debris removal and disposal process. Officials Authorized to Implement: City Manager, EMC Costs: Various - specified in contract Copies Held By: City Clerk Description: Emergency Food - Ben E. Keith Summary of Provisions: Provide foods for disaster workers. Officials Authorized to Implement: City Manager, EMC Costs: Various - specified in contract Copies held by: City Clerk Description: Stormwater System Restoration Summary of Provisions: Clearing debris, replacing damaged culverts, restoring system components. Officials Authorized to Implement: City Manager, EMC Costs: Various - specified in contract Copies held by: City Clerk Description: Restoration of Critical Municipal Facilities Summary of Provisions: Restoring weather-tight integrity, water/smoke/debris removal, restoration to safe function of damaged City facilities. Costs: Various - Specified in contract Copies held by: City Clerk FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -66 ATTACHMENT 7 — NATIONAL INCIDENT MANAGEMENT SYSTEM A. BACKGROUND 1. NIMS is a comprehensive, national approach to incident management that is applicable to all jurisdictional levels and across functional disciplines. This system uses ICS as its structure and is suitable across a wide range of incidents and hazard scenarios, regardless of size or complexity. It provides a flexible framework for all phases of incident management, as well as requirements for processes, procedures, and systems designed to improve interoperability. 2. NIMS guides all levels of government, nongovernmental organizations (NGO), and the private sector to work together to prevent, protect against, mitigate, respond to, and recover from incidents. NIMS provides stakeholders across the whole community with the shared vocabulary, systems, and processes to successfully deliver the capabilities described in the National Preparedness System. 3. NIMS defines operational systems, including the Incident Command System (ICS), Emergency Operations Center (EOC) structures, and Multiagency Coordination Groups (MAC Groups) that guide how personnel work together during incidents. NIMS applies to all incidents, from traffic accidents to major disasters. 4. NIMS is a multifaceted system that provides a national framework for preparing for, preventing, responding to, and recovering from domestic incidents. 5. The City of Baytown has adopted, by ordinance of the City Council, NIMS as its disaster preparedness and response model. The City uses ICS to manage all incidents and special events to ensure as orderly a response, command and control, and resource management as possible. 6. All City Employees are considered Essential and all are required to complete basic NIMS training as part of their New Employee Orientation Period. The City of Baytown NIMS Training Policy is maintained online on the city's intranet site. The City of Baytown utilizes the HR NeoGov system to track training certificates and credentials of all city employees. B. COMPONENTS 1. NIMS Guiding Principles Incident management priorities include saving lives, stabilizing the incident, and protecting property and the environment. To achieve these priorities, FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -67 incident personnel apply and implement NIMS components in accordance with the principles of flexibility, standardization, and unity of effort. Flexibility NIMS components are adaptable to any situation, from planned special events to routine local incidents to incidents involving interstate mutual aid or Federal assistance. Some incidents need multiagency, multijurisdictional, and/or multidisciplinary coordination. Flexibility allows NIMS to be scalable and, therefore, applicable for incidents that vary widely in terms of hazard, geography, demographics, climate, cultural, and organizational authorities. Standardization Standardization is essential to interoperability among multiple organizations in incident response. NIMS defines standard organizational structures that improve integration and connectivity among jurisdictions and organizations. NIMS defines standard practices that allow incident personnel to work together effectively and foster cohesion among the various organizations involved. NIMS also includes common terminology, which enables effective communication. Unity of Effort Unity of effort means coordinating activities among various organizations to achieve common objectives. Unity of effort enables organizations with specific jurisdictional responsibilities to support each other while maintaining their own authorities. 2. Resource Management Resource Management describes standard mechanisms to systematically manage resources, including personnel, equipment, supplies, teams, and facilities, both before and during incidents in order to allow organizations to more effectively share resources when needed. This component includes three sections: Resource Management Preparedness, Resource Management During an Incident, and Mutual Aid. Resource management preparedness involves: identifying and typing resources; qualifying, certifying, and credentialing personnel; planning for resources; and acquiring, storing, and inventorying resources. The resource management process during an incident includes standard methods to identify, order, mobilize, and track resources. This includes the six tasks of the resource management process: 1) Identify requirements, 2) Order and Acquire, 3) Mobilize, 4) Track and Report, 5) Demobilize, and 6) Reimburse and Restock. FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -68 Mutual Aid involves sharing resources and services between jurisdictions or organizations. Mutual aid agreements establish the legal basis for two or more entities to share resources. Mutual aid agreements exist in various forms among and between all levels of government. Mutual aid occurs routinely to meet the resource needs identified by the requesting organization via interlocal agreements or mutual aid agreements (MAAS). Mutual Aid agreements are further outlined in this plan and kept on file with Baytown OEM. 3. Command and Coordination Command and Coordination describes leadership roles, processes, and recommended organizational structures for incident management at the operational and incident support levels and explains how these structures interact to manage incidents effectively and efficiently. Regardless of the size, complexity, or scope of the incident, effective command and coordination—using flexible and standard processes and systems—helps save lives and stabilize the situation. Incident command and coordination consist of four areas of responsibility: 1) Tactical activities to apply resources on scene; 2) Incident support, typically conducted at EOCs, through operational and strategic coordination, resource acquisition and information gathering, analysis, and sharing; 3) Policy guidance and senior-level decision making; and 4) Outreach and communication with the media and public to keep them informed about the incident. Command and Coordination also defines the fourteen NIMS Management Characteristics: • Common Terminology • Modular Organization • Management by Objectives • Incident Action Planning • Manageable Span of Control • Incident Facilities and Locations • Comprehensive Resource Management • Integrated Communications • Establishment and Transfer of Command • Unified Command • Chain of Command and Unity of Command • Accountability • Dispatch/ Deployment • Information and Intelligence Management FOR OFFICIAL USE ONLY (FOLIO) BASIC PLAN -69 Command and Coordination also describes the four NIMS Command and Coordination Structures: a. Incident Command System b. Emergency Operations Centers c. Multi-Agency Coordination Groups (Policy Groups) d. Joint Information System (JIS) / Joint Information Centers 4. Communications and Information Management Communications and Information Management describes systems and methods that help to ensure that incident personnel and other decision makers have the means and information they need to make and communicate decisions. The following principles of communications and information management support incident managers in maintaining a constant flow of information during an incident. The key principles are (1) Interoperability; (2) Reliability, Scalability, and Portability; (3) Resilience and Redundancy; and (4) Security. Interoperability: Interoperable communications systems enable personnel and organizations to communicate within and across jurisdictions and organizations via voice, data, and video systems in real time. Interoperability plans address governance, standard operating procedures (SOP), technology, training and exercises, and usage during routine operations, as well as major incidents. Reliability, Scalability, and Portability: Communications and information systems should be reliable and scalable to function in any type of incident. This means they should be suitable for use within a single jurisdiction or agency, a single jurisdiction with multiagency involvement, or multiple jurisdictions with multiagency involvement. Regular use of communications and information systems helps ensure that they are familiar, applicable, and acceptable to users; readily adaptable to new technology; and reliable in any situation. Scalability means that systems can be expanded to support any situation— including a major incident or several incidents that involve numerous responders and support personnel from multiple jurisdictions and organizations—and that the number of users on a system can be readily increased. Portable technologies and equipment ensure the effective integration, transport, and deployment of communications systems. Portability includes the standardized assignment of radio channels across jurisdictions, which allows incident personnel to participate in an incident outside their jurisdiction and still use familiar equipment. Resilience and Redundancy: Resilience and redundancy in communications help to ensure the uninterrupted flow of information. Resilience is the ability FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -70 of systems to withstand and continue to perform after damage or loss of infrastructure. Redundancy is achieved through the duplication of services. It enables the continuity of communication when primary communications capabilities suffer damage through diverse alternative methods. Security: Some information communicated from, among, and to incident personnel is sensitive. Additionally, EOC and incident personnel may have access to critical assets, such as industrial control systems, that could cause widespread impacts if compromised. Incident personnel should work with IT and security experts to incorporate data, network, and systems protection best practices into incident communications and data sharing. Intelligence/investigations function staff, for example, may discuss sensitive, personally identifiable, or classified information and must shield this information in accordance with applicable law. Incident communications and information sharing should comply with data protection and privacy laws. FOR OFFICIAL USE ONLY(FOLIO) BASIC PLAN -71