2023 04 18 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
April 18, 2023
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, April 18, 2023, at 4:30
P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street,
Baytown, Texas, with the following in attendance:
John Adkins
Barry L. Hawkins
Rhonda Lopez
Preet Singh
Larry Hollaway
Jamari Gilbert
Carol Flynt
Kristin Holmes
Angela Jackson
President
Vice President
Director
Director
Director
Director
Interim Assistant General Manager
Assistant General Counsel
Secretary
President John Adkins convened the April 18, 2023, FCPEMSD Board Regular Meeting with a
quorum present at 4:30 P.M., all members were present.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on January 17, 2023.
A motion was made by Vice President Barry L Hawkins, and seconded by Director Rhonda
Lopez to approve the meeting minutes of the Baytown Fire Control, Prevention, and Emergency
Medical Services District Regular Meeting held on January 17, 2023, as submitted. The vote was
as follows:
Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez,
Director Preet Singh, Director Larry Hollaway, Director Jamari Gilbert
Nays: None
Approved
2. PROPOSED RESOLUTIONS
a. Consider a resolution approving an amendment to the Baytown Fire Control,
Prevention and Emergency Medical Services District FY2022-2023 Budget in order to
transfer monies from Machinery & Equipment (20701-84042) to Lease — Machinery &
FCPEMSD Board Regular Meeting Minutes
April 18, 2023
Page 2 of 6
Equipment (20701-86042) to enter into a Zoll One Program Lease Agreement for ten (10)
Zoll X Series Advanced EKG Monitor / Defibrillators.
A motion was made by Vice President Barry L. Hawkins, and seconded by Director Preet Singh
to approve Resolution No. 93, related to agenda Item 2.a. The vote was as follows:
Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez,
Director Preet Singh, Director Larry Hollaway, Director Jamari Gilbert
Nays: None
Approved
RESOLUTION NO. 93
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR
2022- 2023 BUDGET BY REPROGRAMMING EIGHTY-EIGHT THOUSAND
FIVE HUNDRED TEN AND 90/100 DOLLARS ($88,510.90) FROM
MACHINERY & EQUIPMENT (20701-84042) TO LEASE -MACHINERY &
EQUIPMENT (20701-86042) FOR THE LEASE OF TEN (10) ZOLL X SERIES
ADVANCED EKG MONITOR/DEFIBRILLATORS; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
3. BUSINESS ITEMS
a. Consider a resolution requesting the City of Baytown to waive the remaining
reimbursement payments for Two (2) Pierce Velocity Pumper Trucks and Engine 7.
Fire Chief Kenneth Dobson presented agenda Item 3.a. and stated that Resolution No. 94 would
approve the City of Baytown to waive the remaining reimbursement payments for two (2) Pierce
Velocity Pumper Trucks and Engine 7. In November 2021, the Baytown Fire Control,
Prevention, and Emergency Medical Services District ("FCPEMSD") entered in to an interlocal
agreement with the City of Baytown to fund the purchase of two (2) Pierce Velocity Pumper
Trucks. The City funded that purchase and the FCPEMSD agreed to reimburse the City over
three (3) years, starting in FY2022-23. In the FY23 budget, the General Fund's Vehicle
Replacement Fund funded the replacement purchase of Engine 7. The FCPEMSD's contribution
was $342,946.00. The FCPEMSD was requesting the City to waive the total remaining balance
due for both purchases in the amount of $1,428,514.
A motion was made by Vice President Barry L Hawkins, and seconded by Director Preet Singh
to approve Resolution No. 94, related to agenda Item 3.a. The vote was as follows:
Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez,
Director Preet Singh, Director Larry Hollaway, Director Jamari Gilbert
Nays: None
Approved
RESOLUTION NO. 94
FCPEMSD Board Regular Meeting Minutes
April 18, 2023
Page 3 of b
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT REQUESTING THE CITY OF BAYTOWN TO WAIVE THE
REMAINING REIMBURSEMENT PAYMENTS FOR TWO (2) PIERCE
VELOCITY PUMPER TRUCKS AND ENGINE 7 IN THE AMOUNT OF ONE
MILLION FOUR HUNDRED TWENTY-EIGHT THOUSAND FIVE
HUNDRED FOURTEEN AND NO/100 DOLLARS ($1,428,514.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
4. BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT FY 2023-24
PROPOSED BUDGET
a. Set a public hearing for the Baytown Fire Control, Prevention, and Emergency
Medical Services District Fiscal Year 2023-24 Proposed Budget.
President Adkins recited the date for the public hearing would be on Tuesday, June 20, 2023, at
4:30 P.M.
A motion was made by Vice President Barry L. Hawkins, and seconded by Director Jamari
Gilbert to approve the Public Hearing for the Baytown Fire Control, Prevention, and Emergency
Medical Services District Fiscal Year 2023-24 Proposed Budget to occur on June 20, 2023. The
vote was as follows:
Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez,
Director Preet Singh, Director Larry Hollaway, Director Jamari Gilbert
Nays: None
Approved
5. REPORTS
a. Receive an update on the Fire Department Apparatus Replacement Plan.
Fire Chief Kenneth Dobson presented agenda Item 5.a. and stated that, in 2021, the Baytown
Fire Department developed an apparatus replacement plan to identify timelines for unit rotation
(frontline, reserve, disposal) and replacement. The plan was first presented at the Baytown Fire
Control, Prevention, and Emergency Medical Services District ("FCPEMSD") meeting on
October 19, 2021. As such, Chief Dobson presented to the Directors an update of the plan as well
as a status update on current fire apparatus and ambulance orders, as presented in the Apparatus
Replacement Plan listed below.
FCPEMSD Board Regular Meeting Minutes
April 18,2023
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Baytown Fire Department
Apparatus Replacement Plan
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Director Larry Hollaway asked over the average life span of a fire truck. Chief Dobson
responded about nine to ten years on the front line but that it vaned based on different variables,
such as: where the truck would be located, engine hours, mileage, and etc. An additional thing to
consider was that safety features changed over the years, so older trucks might not contain the
latest safety features. Chief Dobson added that when those trucks were replaced, they would go
to reserve status for six to eight years before they would be auctioned off.
Chief Dobson further explained the chart and stated that the dollar amounts represented when the
equipment would be purchased. The green represented when the equipment would be received as
well as how old the equipment would be once it was replaced. Once the equipment was replaced,
it would be moved to the reserves until it met the timeline to be auctioned. The item in yellow
(Medic 1) represented a future ambulance and the funding for the item had not been identified at
that point in time. Ambulances were purchased every year and after five years they were moved
to reserves. Tower 2, Heavy Rescue, and an additional Training Building were long range items
that had not been identified at that point in time.
Moreover, Chief Dobson noted that it could take anywhere from twelve months to three years
from once the equipment was purchased to when the equipment would be delivered. He placed
emphasis on staying on schedule with the replacement cycle so that equipment would not be in
service too long. He additionally commented over the complexity of the schedule and stressed
the need for funding to be there when they needed to replace the equipment.
FCPEMSD Board Regular Meeting Minutes
April 18, 2023
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Assistant Finance Director Gina Guillory thanked the Directors for allowing those payments to
be waived. She mentioned that the Directors would see that in the budget which would come
before them for consideration in the near future. Ms. Guillory further relayed there would be a
large fund balance and that the fund was to be used strictly for the replacement of vehicles and
other firefighter apparatus. Whereas before, those funds were previously used for operational
cost and personnel. Those items had been moved to the General Fund so that the fund balance
could be accumulated (built-up) solely for the replacement of firefighter apparatus.
b. Receive an update regarding the Baytown Fire Training Field.
Assistant Fire Chief Ryan Tucker presented an update on the Baytown Fire Training Field. As of
the first quarter of 2023, they had invoiced a total of $55,000 and some funds were still waiting
for payments. Industrial Training Props were half way done with fixing the project and waiting
for a change order to be approved for the liquid lines below the ground as well as the vapor lines
that needed to be addressed. Staff hoped to have that work completed by the end of May.
President John Adkins questioned the status on paying this project off. Chief Dobson responded
that it was either six or seven years out. Once it was paid off, there would be additional funding
for apparatus and other items. Director Larry Hollaway asked if Staff would do a tour for the
public. Chief Tucker responded that, once the props were completed, they planned on doing a
tour/open house for the public. However, they were willing to provide a tour for the Directors at
any time. City Clerk Angela Jackson stated that Staff would reach out to the Directors for a date
and their availability as an agenda would need to be posted for this item as well.
6. MANAGER'S REPORT
a. The next Baytown Fire Control, Prevention, and Emergency Medical Services
District meeting is scheduled for Tuesday, June 20, 2023, at 4:30 P.M. in the Baytown
Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.
Interim Assistant General Manager Carol Flynt reported their next meeting was scheduled for
Tuesday, June 20, 2023, at 4:30 P.M. in the Baytown Conference Room located at City Hall.
7. ADJOURN
With there being no further business to discuss a motion was made by Vice President Barry L.
Hawkins and seconded by Director Larry Hollaway, to adjourn the April 18, 2023, FCPEMSD
Board Regular Meeting at 4:47 P.M. The vote was as follows:
Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Rhonda Lopez,
Director Preet Singh, Director Larry Hollaway, Director Jamari Gilbert
Nays: None
Approved
Angela JaAson, Secret
City of Baytown Ts-v�,
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FCPEMSD Board Regular Meeting Minutes
April 18, 2023
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