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2003 12 04 MDD Minutes I MINUTES OF THE MEETING OF THE • BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT December 4,2003 4:30 p.m. The Board of Directors of the Baytown Municipal Development District met on December 4, 2003, at 4:30 p.m. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Harris County, Texas with the following in attendance: Ronnie Anderson Vice-President Kitty Allen Director Calvin Mundinger Director Don Murray Director Mercedes Renteria III Director Terry Sain Director Scott Sheley Director Leonard Stasney Director Pete Alfaro President Gary Jackson General Manager Ignacio Ramirez, Sr. General Counsel • Gary W. Smith Assistant Secretary Absent: Coleman Godwin Director Fritz Lanham Director The meeting was opened with a quorum present after which the following business was conducted: Consider approval of the minutes of the meeting held on November 6,2003. Director Renteria moved approval of the minutes of the meeting held on November 6, 2003. Director Allen seconded the motion. The vote follows: Ayes: Directors Anderson, Allen, Murray, Renteria, and Sain, President Alfaro . Nays: None Abstentions: Directors Mundinger, Sheley and Stasney. The motion carried. • Page 2 of 3 Minutes of the Regular Meeting—December 4, 2003 Consider Proposed Resolution No. 031204-1, authorizing an interlocal agreement with the City i of Baytown to provide funding for improvements to the Wayne Gray Sports Complex. 411 Proposed Resolution No. 031204-1 authorizes an interlocal agreement in an amount not to exce ed gr $1,966,000 with the City of Baytown to provide funding for the proposed Wayne Gray Sports Complex Renovation Project. The project budget, including the planning and engineering, is $2,190,000. Previously, the District approved an interlocal agreement in the amount of$224,000, from which the City funded a $219,000 contract with Helmuth, Obata and Kassabaum, L.P. (HOK) of Houston for professional services for the design, engineering and development of the expansion and renovation of the Wayne Gray Sports Complex on September 12, 2002. The City proposes to renovate the existing Sports Complex and expand the facility on the North Main Property. The 60-acre project will include the renovation of the four-field complex for the youth softball, construction of four new adult softball fields, and construction of concession/restroom facilities. The project also includes the construction of a large pavilion and other park facilities including trails, site lighting, and landscaping. The Rotary Club of Baytown will donate $20,000 toward the construction of the pavilion. At its meeting on November 25, 2003, City Council approved the plans and specifications for the project, subject to staff's approval of technical amendments, and authorized advertising for bids. Following discussions with the design consultants, the project is projected to be out for bid in early 2004. Construction is projected to begin in March with completion in late 2004. Construction is expected to take ten months. Director Sain moved approval of the resolution. Director Renteria seconded the motion. The vote follows: Ayes: Directors Allen, Anderson, Mundinger, Murray, Renteria, Sain, Sheley and Stasney President Alfaro Nays: None The motion carried. RESOLUTION NO. 43 A RESOLUTION OF BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN AGREEMENT BETWEEN THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AND THE CITY OF BAYTOWN TO PROVIDE FUNDING FOR THE CONSTRUCTION OF THE WAYNE GRAY SPORTS COMPLEX RENOVATION PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Receive Investment Report for the fiscal year ended September 30, 2003. Rhonda Young, Treasurer for the City of Baytown, presented the Investment Report for the fiscal year ended September 30, 2003. She noted that the projection for interest rates remains flat. + Page 3 of 3 Minutes of the Regular Meeting—December 4, 2003 General Manager's report. �f Mr. Jackson stated that the Ribbon-Cutting Ceremony is scheduled for Monday, December 15, 2003, at 10:30 a.m. at the Baker Road overpass on Decker Drive. Adjourn. Director Allen moved adjournment. Director Murray seconded the motion. The vote follows: Ayes: Directors Allen, Anderson, Mundinger, Murray, Renteria, Sain, Sheley and Stasney President Alfaro Nays: None. The motion carried. There being no further business, the meeting adjourned at 4:38 p.m. /? ,Gary W. Smith, Assistant Secretary • •