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2004 04 01 MDD Minutes • MINUTES OF THE MEETING OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT April 1,2004 4:30 p.m. The Board of Directors of the Baytown Municipal Development District met on April 1,2004, at 4:30 p.m. in the Council Chamber of the Baytown City Hall, 2401 Market Street,Baytown,Harris County, Texas with the following in attendance: • Kitty Allen Director Ronnie Anderson Vice-President Coleman Godwin Director Fritz Lanham Director Don Murray. Director Mercedes Renteria III Director Terry Sain Director Scott Sheley . Director Leonard Stasney Director Pete Alfaro President Gary Jackson General Manager Ignacio Ramirez, Sr. General Counsel Gary W. Smith - Assistant Secretary . Absent: Calvin Mundinger Director The meeting was opened with a quorum present after which the following business was conducted: Consider approval of the minutes of the meeting held on March 4,2004. Director Sheley moved approval of the minutes of the meeting held on March 4,2004. Director Renteria seconded the motion. The vote follows: Ayes: Directors Allen, Godwin,Lanham,Murray,Renteria, Sain, and Sheley President Alfaro Nays: None Abstentions: Directors Anderson and Stasney. The motion carried. Page2of3 Minutes of the Regular Meeting—April 1,2004 Consider Proposed Resolution No. 040401-1, authorizing an interlocal agreement with the City of Baytown to provide funding for professional services for development of the landscaping plan for Decker Drive. Proposed Resolution No. 040401-1 authorizes an interlocal agreement with the City of Baytown to provide funding in the amount of$30,000 for professional services for development of the landscaping plan for Decker Drive. The proposed 'interlocal agreement is on the same, or very similar terms, as previous interlocal agreements. On March 3, 2004,Dana Cote', District Landscape Architect, for The Texas Department of Transportation Department(TxDOT) met with the Parks Staff and.Warren Dold of ExxonMobil to discuss the possibility of landscaping the recently completed portions of Decker Drive. TxDOT has approximately$300,000 available for the landscape project. The project will encompass the construction area from the city limits to the end of the freeway near the intersection of Highway 146. In the future,the intersections at each end will be eligible to receive landscape funds when the connections to I-10 and Highway 146 are completed,but the area beyond the completed construction is not included in this project. In order to speed the process, TxDOT will allowthe City to hire a landscape architect firm to produce the plans and specifications for the project. TxDOT will not reimburse the city for this expense but will match the design service,fees.with landscape development funds not to exceed 10 percent of the funded project For exairiple if project funds equal$'300,000, 10%or$30,000 would be eligible as an in-kind contribution. The total funds available for . construction would then be$330,000. The proposed resolution appropriates $30,000 to provide a source of funding for the professional services required for the landscaping plan.'MDD has $150,000 in contingency funds in this year's budget from which these funds may be appropriated. This would'be an appropriate expenditure from MDD to complement the,$2,500,000 investment made on the'Decker:Drive project.`:'After funding has been secured,we will send out an RFQ to search for qualified consultants to present to the Council's A/E committee. The consultant fees are estimated to range from $24,000 to $30,000 for this project. Director Sheley moved approval of the proposed resolution. Director Renteria seconded the motion. The vote follows: Ayes:. Directors Allen,Anderson, Godwin, Lanham,Murray,Renteria,.Sain, Sheley, and Stasney President Alfaro Nays: None The motion carried. ' Consider changing the location of the May 6, 2004 meeting. The May 6, 2004 meeting of the District falls during early voting. The Council Chamber is used for early voting by personal appearance. The usual meeting time and place(Council Chamber at 4:30 p.m.) conflicts with early voting. The Hullum Conference Room is available for the meeting. Staff recommends that the meeting location for the May 6, 2004 meeting be changed from the Council Chamber to the Hullum Conference Room. I Page3of3 Minutes of the Regular Meeting—April 1, 2004 ,Director Sheley moved changing the location of the May 6, 2004 meeting to the Hullum Conference Room. Director Renteria seconded the motion. The vote follows: Ayes: Directors Allen,Anderson, Godwin, Lanham,Murray,Renteria, Sain, Sheley, and Stasney President Alfaro Nays: None The motion carried. General Manager's report. Mr. Jackson reported that the Baytown Economic Development Strategic Planning Steering Committee selected Angelou Economics as the consultant to develop the strategic plan and outlined the planning process timeline. Adjourn. Director Renteria moved adjournment. Director Sain seconded the motion. The vote follows: Ayes: Directors Allen,Anderson, Godwin,Lanham,Murray,Renteria, Sain, Sheley, and Stasney President Alfaro Nays: None. The motion carried. There being no further business, the meeting adjourned at 4:48 p.m. 4 - yY/if G W. Smith, Assistant Secretary