2003 11 06 MDD Minutes •
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• Municipal Development District
December 4, 2003
4:30 p.m.
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NOTICE OF 1 I ETING
4111 (IN COMPLIANCE WITH SEC. 551.041,ET SEQ., TEX. GOV'T. CODE)
NOTICE is hereby given that the Board of Directors of the Baytown Municipal Development
District will hold a meeting on the 4th day of Deember, 2003 at 4:30 p.m. in the Council
Chamber of the Baytown City Hall, 2401 Market Street,Baytown, Texas.
ITEM(S)to be discussed and acted upon by the Board of Directors at this meeting is/are listed on
the attached agenda.
/i f
A ist t Secretary 8
Posted: November 26, 2003
• Time: 11:00 a.m.
AGENDA
Call to order.
1. Consider approval of the minutes of the meeting.held on November 6, 2003.
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2. Consider Proposed Resolution No. 031204-1, authorizing an interlocal agreement with the
City of Baytown to provide funding for improvements to the Wayne Gray Sports Complex.
3. Receive Investment Report for the fiscal ended September 30, 2003.
4. General Manager's report.
Decker Drive Ribbon-Cutting Ceremony, December 15.
5. Adjourn.
F:cc\agenda\MDD\2003\1204
BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
• PREFACE
Thursday, December 4;2003--4 30 pm
1. Consider approval of the minutes of the meeting held on November 6, 2003.
2. Proposed Resolution No. 031204-1 authorizes an interlocal agreement in an amount not to exceed
$1,966,000 with the City of Baytown to provide funding for the proposed Wayne Gray Sports
Complex Renovation Project. The project budget, including, the planning and engineering, is
$2,190,000. Previously, the District approved an interlocal agreement in the amount of$224,000,
from which the City funded a $219,000 contract with Helmuth, Obata and Kassabaum; L.P.
(HOK) of Houston,for professional services for the'design, engineering and development of the
expansion and renovation of the Wayne Gray Sports,Complex on September 12, 2002.
The City proposes to renovate the existing Sports Complex and expand the facility on the North
Main Property. The 60-acre project will include the renovation of the four-field complex for the
youth -softball; construction of four new ,adult softball fields, and construction of
concession/restroom facilities. The project also includes the construction of a large pavilion and
other park facilities including trails, site lighting, and landscaping. The Rotary Club of Baytown
will donate $20,000 toward the construction of the pavilion.
At its meeting on November 25, 2003, City Council approved the plans and specifications for the
project, subject to staff's approval of technical amendments, and authorized advertising for bids.
Contingent upon approval of the technical amendments, a pre-bid conference is planned for
December 17; 2003, with the bid opening set for December 22, 2003. It is anticipated that bids
will be presented to Council for approval in January 2004. . Construction is expected to begin in
February with completion in the fall of 2004. Construction is expected to take ten months.
We recommend approval.
3. Receive Investment Report for the fiscal year ended September 30, 2003. The City's Finance
Department has prepared the Investment Report and will have a representative present at the
meeting to answer questions. A copy of the report is-included in the packet.
4. General Manager's report.
Decker Drive Ribbon-Cutting Ceremony,December 15, 2003.
5. Adjourn.
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MINUTES OF THE.MEETING OF THE
• BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
November'6,2003'
4:30 p.m.
The Board of Directors of the Baytown Municipal Development District met on November 6, 2003, at
4:30 p.m. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Harris
County, Texas with the following in attendance:
Ronnie Anderson Vice-President
Coleman Godwin Director
Fritz Lanham Director
Don Murray Director
Mercedes Renteria III Director
Terry Sain Director
Pete Alfaro President
Gary Jackson General Manager
Ignacio Ramirez, Sr. General Counsel
Gary W. Smith Assistant Secretary
4. Absent: Calvin Mundinger Director
Scott Sheley Director
Leonard Stasney Director
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The meeting was opened with a quorum present after which the following business was conducted:
Consider approval of the minutes of the meeting held on October 2,2003.
Director Sain moved approval of the minutes of the meeting held on October 2, 2003.' Director
Godwin seconded the motion. The vote follows:
Ayes: Directors Godwin, Lanham, Renteria, and Sain
President Alfaro
Nays: None
Abstentions: Directors Anderson and Murray.
The motion carried.
Director Allen arrived at 4:31 p.m.
Page2of4 a
Minutes of the Regular Meeting—November 6, 2003
Election of Secretary
Mr. Bill Gilbert resigned his position on the MDD Board upon his moving from the corporate limits of
the City of Baytown. Mr. Gilbert served as Secretary to the Board. It is necessary to elect a Board .
member to serve the balance of his term as Secretary.
Director Anderson nominated Director Lanham as Secretary. Director Renteria seconded the
nomination. The vote follows:
Ayes: Directors Allen,Anderson, Godwin,Lanham,Murray,Renteria, and Sain
President Alfaro
Nays: None
The motion carried.
Consider Proposed Resolution No. 031106-1, authorizing an interlocal agreement with the City
of Baytown to provide funding for the preparation of a preliminary engineering report for utility
extensions to serve a portion of West Baker Road, North Main Street, and the proposed East
Baker Road extension project.
Proposed Resolution No. 031106-1 authorizes an interlocal agreement with the City of Baytown to
provide funding for the preparation of a preliminary engineering report for utility extensions to serve a
portion of West Baker Road, North Main Street and the proposed East Baker Road extension project.
The vacant, commercially zoned property at this intersection is currently underserved by wastewater
lines. The purpose of this study is the develop a plan to provide this service while factoring in future
service to the proposed extension of East Baker Road to Crosby Cedar Bayou Road. This information
will be used to develop funding and construction schedules. The request is for funding, not to exceed
$25,000, for this study, from the Economic Development line item.
Mr. Jackson reviewed information provided in the Economic Development Brochure. The intent of the
recent legislative amendment was to prohibit economic development corporations from providing free
land and buildings for retail businesses, but to allow the corporations to provide for infrastructure. Bob
Leiper, Assistant City Manager explained that the purpose of the project was to find the best method to
provide sewer service to the properties near the intersection of North Main Street and West Baker
Road. The area currently has no sewer lines. The District is being asked to fund the preliminary
engineering report for the area of the intersection and for the development of a master plan for
providing sewer service along the proposed Baker Road extension. The professional fee is anticipated
to be less than$25,000.
Director Murray moved approval of the resolution. Director Sain seconded the motion. The vote
follows:
Ayes: Directors Allen, Anderson, Godwin, Lanham,Murray,Renteria, and Sain
President Alfaro
Nays: None11,
The motion carried.
Page 3 of 4
Minutes of the Regular Meeting—November 6, 2003
RESOLUTION NO. 41
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A RESOLUTION OF BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL
DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AND THE
ASSISTANT SECRETARY TO ATTEST TO AN AGREEMENT BETWEEN THE BAYTOWN
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MUNICIPAL DEVELOPMENT DISTRICT AND THE CITY OF BAYTOWN TO PROVIDE
FUNDING FOR PROFESSIONAL SERVICES FOR THE PREPARATION OF A PRELIMINARY .
ENGINEERING REPORT FOR UTILITY EXTENSIONS TO SERVE A PORTION OF WEST
BAKER ROAD, NORTH MAIN STREET AND THE PROPOSED EAST BAKER ROAD
EXTENSION PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 031106-2, authorizing the Second Amendment to , the
Economic Development Contract with Baytown/West chambers County Economic Development
Foundation.
Proposed Resolution No. 031106-2 authorizes the Second Amendment to the Economic Development
Contract with Baytown/West Chambers County Economic Development Foundation. The First
Amendment, approved on October 2, 2003, combined the City's previous $25,000 contract and the
District's previous $25,000 contract into a single $50,000 contract for basic services and combined the
terms (which were different) so that the new contract would end with the 2004 fiscal year. The result
of the First Amendment is that the new$50,000 contract covers 17 months instead of 12 months
without providing compensation for the additional five months. Two quarters have already been paid
out of FY 2003 funds. This amendment will increase payments to be consistent with the extended
Ask term. No additional funds have been appropriated for this purpose.
lor
Director Allen moved approval of the resolution. Director Anderson seconded the motion. The vote
follows:
Ayes: Directors Allen, Anderson, Godwin, Lanham,Murray, Renteria, and Sain
President Alfaro
Nays: None
The motion carried.
RESOLUTION NO. 42
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL
DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND
THE ASSISTANT SECRETARY TO ATTEST TO THE SECOND AMENDMENT TO THE
ECONOMIC DEVELOPMENT CONTRACT BETWEEN THE BAYTOWN AREA/WEST
CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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Page4of4
Minutes of the Regular Meeting—November 6, 2003
I
General Manager's report.
Mr. Jackson stated that included in the packet is the annual report of services performed pursuant to
interlocal agreements between the District and the City. Mr. Jackson informed the Directors that the
City has not received an approved maintenance agreement from the East Little League for the
proposed fields on Ward Road.
Mr. Jackson also informed the Directors that the construction on the main lanes of Decker Drive is
nearing completion. A ribbon-cutting ceremony is being planned for December. •
Adjourn.
Director Renteria moved adjournment. Director Murray seconded the motion. The vote follows:
Ayes: Directors Allen, Anderson, Godwin,'.Lanham, Murray, Renteria, and Sain
President Alfaro
Nays: None.
The motion carried.
There being no further business, the meeting adjourned at 4:58 p.m.
ar
ary . Smith, Assistant Secretary.
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BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
INVESTMENT REPORT
For the Period Ending September 30,2003
This report summarizes the investment position of the Baytown Municipal Development District for the
period 10/01/2002 to 09/30/2003.
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Beginning Ending ' •
Balance Balance
POOLS
Book Value $ 2,035,981 $ 4,002,275
Market Value $ 2,037,447 $ 4,002,475
Par Value $ , 2;035,981 $ 4,002,275
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Weighted Average Maturity(in Days) • 44 40
Weighted Average Yield-to-Maturity of Pools 1.98% 1.03%
Yield-to-Maturity of 90 Day T-Bill 1.62% 0.94%
This report is presented in accordance with the Texas Government Code Title 10 Section 2256.023. The
below signed hereby certify that,to the best of their knowledge on the date this report was created,the
Baytown Municipal Development District is in compliance with the provisions of Government Code 2256 and
with the stated policies and strategies of the Baytown Municipal Development District.
Di()
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•
onna Sams !l4 •
Director of Finance
-e,hitikdx_
Rhonda L.Young,C
Treasurer
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• NOTICE OF MEETING
(IN COMPLIANCE WITH SEC. 551.041, ET SEQ., TEX. GOV'T. CODE) •
NOTICE is hereby given that the Board of Directors of the.Baytown Municipal Development
District will hold a meeting on the 15th day of December, 2003 at 10:30 a.m. Decker Drive (Spur
330) at its intersection with Fairway,Baytown, Texas.
ITEM(S)to be discussed and acted upon by the Board of Directors at this meeting is/are listed on
the attached agenda.
( i .) 11//,?�,
Asistan'/Secretary
Posted: December 1, 2003
• Time: 10:00 a.m.
AGENDA
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Call to order.
1. Joint transportation projects between the Texas Department of Transportation and the
40 Baytown Municipal Development District.
2. Adjourn. •
F:ce\agenda\MDD\2003\1215
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Section 4. Approvals.
The District understands, hereby directs and authorizes the City to make any Project
clarifications and/or modifications as may be necessary as determined by the City in its sole
discretion.
Section 5. Funds to be provided by the District.
For and in consideration of the services to be provided by the City in furtherance of this
Agreement, the District shall tender funds to the City in an amount not to exceed ONE
MILLION NINE HUNDRED SIXTY-SIX THOUSAND AND NO/100 DOLLARS
($1,966,000.00). All payments required to be made herein shall be payable on or before 30 days
after the District receives an invoice therefor from the City.
Section 6. Term.
This Agreement shall be effective for a period commencing on the date first mentioned
above, and ending 30 days after final completion and acceptance of the Project by the City,
unless sooner terminated by either party hereto pursuant to the terms hereof.
Section 7. Termination for Cause.
A party may terminate its performance under this contract only upon default by the other
party. Default by a party shall occur if the party fails to perform or observe any of the terms and
conditions of this Agreement required to be performed or observed by that party. Should such a
default occur, the party against whom the default has occurred shall have the right to terminate
• all or part of its obligations under this contract as of the 30th day following the receipt by the
defaulting party of a notice describing such default and intended termination, provided: (1) such
termination shall be ineffective if within said 30-day period the defaulting party cures or has
commenced the cure of the default, or (2) such termination may be stayed, at the sole option of
the party against whom the default has occurred,pending cure of the default.
Upon the termination of this Agreement, both parties shall be relieved of their respective
obligations herein stated. This Agreement shall not be subject to termination for convenience.
Section 8. Force Majeure.
Any prevention, delay, nonperformance, or stoppage due to any of the following causes
shall excuse nonperformance for the period of any such prevention, delay, nonperformance, or
stoppage, except the obligations imposed by this Agreement for the payment of funds allocated
for the District's programs. The causes referred to above are strikes, lockouts, labor disputes,
failure of power, acts of God, acts of public enemies of this State or of the United States, riots,
insurrections, civil commotion, inability to obtain labor or materials or reasonable substitutes for
either, governmental restrictions or regulations or controls, casualties or other causes beyond the
reasonable control of the party obligated to perform.
Section 9. Refund and Payment upon Termination.
Upon termination of this Agreement pursuant to Section 7 hereof due to an uncured
default by the City, the City hereby agrees to refund all unexpended, unappropriated monies
• previously paid by the District to the City pursuant to this Agreement. If at the time of
Agreement for the Construction of the Wayne Gray
Sports Complex Renovation Proiect,Page 2
termination the District owes the City monies, the District shall remit to the City the appropriate
amount computed as of the effective date of the termination.
Upon termination of this Agreement pursuant to Section 7 hereof due to an uncured
default by the District, the District hereby agrees to pay the total amount committed in Section 5
hereof on or before the effective date of the termination.
Section 10. Parties in Interest.
This contract shall bind and benefit the City and the District and shall not bestow any
rights upon any third parties.
Section 11. Non-waiver.
Failure of either party hereto to insist on the strict performance of any of the agreements
herein or to exercise any rights or remedies accruing thereunder upon default or failure of
performance shall not be considered a waiver of the right to insist on and to enforce, by an
appropriate remedy, strict compliance with any other obligation hereunder or to exercise any
right or remedy occurring as a result of any future default or failure of performance.
Section 12. Compliance with Applicable Laws.
The parties hereto shall comply with all rules, regulations, and laws of the United States
of America, the State of Texas, and all laws, regulations, and ordinances of the City of Baytown
as they now exist or may hereafter be enacted or amended.
Section 13. Choice of Law; Venue.
This contract is subject to and shall be construed in accordance with the laws of the State
of Texas, the laws of the federal government of the United States of America and all rules and
regulations of any regulatory body or officer having jurisdiction. This contract is performable in
Harris County, Texas.
Section 14. Notices.
All notices required or permitted hereunder shall be in writing and shall be deemed.
delivered when actually received or, if earlier, on the third day following deposit in a United
States Postal Service post office or receptacle with proper postage affixed (certified mail, return
receipt requested) addressed to the respective other party at the address described below or at
such other address as the receiving party may have theretofore prescribed by notice to the
sending party:
District
Baytown Municipal Development District
Attn: President, Board of Directors
P.O. Box 424
Baytown, Texas 77522-0424
Fax: (281) 420-6586
410
Agreement for the Construction of the Wayne Gray
Sports Complex Renovation Project,Page 3
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City
City of Baytown
Attn: 'City Manager
P.O. Box 424
Baytown, Texas 77522-0424
• Fax: (281) 420-6586
Section 15. Audits.
The City and the District may, at any reasonable time, conduct or cause to be conducted
an audit of the other parties' records and financial transactions. The cost of said audit will be
borne by the entity requesting the audit. The City and the District shall make available all of its
records in support of the audit.
Section 16. Ambiguities.
In the event of any ambiguity in any of the terms of this contract, it shall not be construed
for or against any party hereto on the basis that such party did or did not author the same.
Section 17. Captions. '' '
The captions of the sections and subsections, if any, of this Agreement are for
convenience and ease of reference only and do not define, limit, augment or describe the scope,
content or intent of this Agreement or of any part or parts of this Agreement.
Section 18. Entire Agreement.
This Agreement contains all the agreements of the parties relating to the subject matter
hereof and is the full and final expression of the agreement between the parties. Any oral
representations or modifications concerning this instrument are of no force or effect excepting a,
subsequent modification in writing signed by all the parties hereto.
Section 19. Assignment or Transfer of Rights or Obligations.
The City shall not sell,, assign, or transfer any of its rights or obligations under this
Agreement in whole or in part without prior written consent of the District.
Section 20. Severability.
All parties agree that should any provision of this Agreement be determined to be invalid
or unenforceable, such determination shall not affect any other term of this Agreement, which
shall continue in full force and effect.
Section 21. Authority.
The officers executing this Agreement on behalf of the parties hereby represent that such
officers have full authority to execute this Agreement and to bind the party he/she represents.
411110
Agreement for the Construction of the Wayne Gray
Sports Complex Renovation Project,Page 4
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IN WITNESS WHEREOF, the parties have made and executed this contract in multiple •
copies, each of which shall be an original.
CITY OF BAYTOWN BAYTOWN MUNICIPAL
DEVELOPMENT DISTRICT
•
GARY JACKSON PETE C. ALFARO
City Manager President
ATTEST: ATTEST:
GARY W. SMITH • GARY W. SMITH
City Clerk Assistant Secretary
APPROVED AS TO FORM: APPROVED AS TO FORM:
IGNACIO RAMIREZ, SR. IGNACIO RAMIREZ, SR. •
City Attorney General Counsel
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F:VCaren\FileslCity CounciRM nicipal Development DistricMGREEMENT FOR THE CONSTRUCTION OF THE WAYNE GRAY SPORTS COMPLEX RENOVATION PROJECT.doc
Agreement for the Construction of the Wayne Gray
Sports Complex Renovation Project,Page 5
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IN WITNESS WHEREOF, the parties ha'vetmade and executed this contract in multiple
copies, each of which shall be an original.
•
CITY OF BAYTOWN BAYTOWN MUNICIPAL
D1VELOPMENT DISTRICT
GARY JACKSON PETE C: ALFARO
City Manager President
ATTEST: ATTEST:
GARY W. SMITH GARY W. SMITH
City Clerk Assistant Secretary
•
APPROVED AS TO FORM: APPROVED AS TO FORM:
: we..„er)
• ACIO RAMIREZ, SR. NACIO RAMIREZ, SR.
City Attorney General Counsel
•
•
•
F:VGvtn\Files\City Council\Municipal Development District\AGREEMENT FOR THE CONSTRUCTION OF THE WAYNE GRAY SPORTS COMPLEX RENOVATION PROIECT.doc
Agreement for the Construction of the Wayne Gray
Sports Complex Renovation Project,Page 5
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WAYNE GRAY SPORTS COMPLEX - Phase One 4� .
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November 6,2003
110 0 ill
Resolution No.
031204-1
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
• MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO
EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN
AGREEMENT BETWEEN THE BAYTOWN /MUNICIPAL DEVELOPMENT
DISTRICT AND THE CITY OF BAYTOWN TO PROVIDE FUNDING FOR THE
CONSTRUCTION OF THE WAYNE , GRAY SPORTS COMPLEX
RENOVATION PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
*************************************************************************************
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL
DEVELOPMENT DISTRICT:
Section 1': That the Board of Directors of the 'Baytown Municipal Development District
hereby authorizes the President to execute and the Assistant Secretary to attest to an agreement with the �\
City of Baytown to provide funding for the construction of the Wayne Gray Sports Complex Renovation
Project. A copy of the Agreement is attached hereto as Exhibit"A,"and made a part hereof for all intents
and purposes.
•
Section 2: This resolution shall take effect immediately from and after its passage by the
Board of Directors of the Baytown Municipal Development District.
INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the
• Baytown Municipal Development District, this the 4th day of December,2003.
PETE C.ALFARO,President
ATTEST: V
GARY W. SMITH,Assistant Secretary
APPROVED AS TO FORM:
4ACIO RAMIREZ, S General Counsel
• F:\Karen\Files\City Council\Municipal Development District\Resolutions\MDDWayneGrayPortsComplexRenovationProject.doc
4
AGREEMENT FOR THE CONSTRUCTION OF THE WAYNE GRAY
SPORTS COMPLEX RENOVATION PROJECT
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement for professional services for the construction of the Wayne Gray Sports
Complex Renovation Project (the "Agreement") is made as of the _ day of December, 2003,
by and between the CITY OF BAYTOWN, a municipal corporation located in Harris and
Chambers Counties, Texas, (the "City") and the BAYTOWN MUNICIPAL DEVELOPMENT
DISTRICT, created under Chapter 377 of the Texas Local Government Code, as amended, (the
"Act") and located in Harris and Chambers Counties, Texas, (the "District"). For and in
consideration of the mutual covenants herein contained, it is agreed as follows:
Section 1. Representations and Warranties of District.
a) The District is engaged in an on-going effort to provide new resources to plan,
acquire, establish, develop, construct and/or renovate one or more development
projects beneficial to the District, which includes the incorporated limits of the
City lying within Harris County.
b) The District covenants that it shall actively work to productively coordinate its
activities with the.City in an effort to reduce duplication of services.
c) The District represents and warrants that it has been properly created and is duly
authorized pursuant to the Act to enter into this Agreement.
Section 2. Description of Program.
The City, with the assistance of the District as herein specified, agrees to construct and
administer all contracts incident to the renovation of the Wayne Gray Sports Complex (the
"Project"). More specifically, the Project will consist of renovating the existing complex and
expanding the facility on the North Main Property, including the following:
➢ the renovation of the four-field complex for the youth softball,
➢ the construction of four new adult softball fields,
➢ the construction of concession/restroom facilities; and
> the construction of a large pavilion and other park facilities including trails, site
lighting, and landscaping.
The City shall with its funds and the funds provided by the District, have the project
constructed according to the plans and specifications approved by the City.
Section 3. Reports.
The City shall prepare and submit to the District within 30 days after the end of each
fiscal year during the term: of this Agreement a verbal or brief written report describing the
services performed by the City pursuant to this contract during the previous year along with a
4110
sumthary of expenditures for the previous fiscal year.
Agreement for the Construction of the Wayne Gray EXHIBIT A
Sports Complex Renovation Project,Page 1