Ordinance No. 15,445 ORDINANCE NO. 15,445
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH VOLKERT,
INC.,FOR DESIGN SERVICES FOR THE FIRE BOAT HOUSE AND LIFT PROJECT;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT
TO EXCEED ONE HUNDRED SIXTY-NINE THOUSAND TWO HUNDRED FORTY-
THREE AND 08:100 DOLLARS ($169,243.08); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown,Texas,hereby authorizes and directs
the City Manager to execute and the City Clerk to attest to a Professional Services Agreement with Volkert,
Inc., for design services for the Fire Boat House and Lift Project. A copy of said agreement is attached
hereto as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to Volkert, Inc., in
an amount not to exceed ONE HUNDRED SIXTY-NINE THOUSAND TWO HUNDRED FORTY-
THREE AND 08.100 DOLLARS($169,243.08)for professional services in accordance with the agreement
authorized in Section 1 hereinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease or
an increase in costs by FIFTY THOUSAND AND NO.100 DOLLARS ($50,000.00)or less.
Section 4: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of
Baytown this the 25th day of May,2023.
4
t,YT06 DON CAPETILLO, Mayor
.EST: Al A
GELA J 'K C tybCl"rk, �7
APPROVED AS F� •:G-
SCiOrn'llrIND,City Attorney
R.-.Karen Anderson,ORDINANCES1202312023.05.251PSA-F'ireBoatHouse&LiftProject.docx
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EXHIBIT "A"
AGREEMENT FOR CONSULTING SERVICES
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement (this "Agreement") is entered into by and between Volkert, Inc. (hereinafter
"Consultant") and the City of Baytown,a home-rule municipality located in Harris and Chambers
Counties, Texas(the "City").
1. Scope of Services/Consultant Fees
This Agreement authorizes Consultant to perform Architectural and Engineering services for Fire
Boat House and Lift Project(the "Work") for and on behalf of the City.
a. This Agreement shall commence on the date of execution by the City Manager and
shall terminate the earlier of: (a) completion of the Work in accordance with this
Agreement, including Exhibits; (b) three hundred twenty-one (321) days
following execution by the City Manager; or (c) Termination of this Agreement
under Paragraph 11.
b. The scope of the Work is detailed in Exhibit"A."
c. Compensation and professional fees are detailed in Exhibit`B."
d. The time schedules for the Work are specified in Exhibit "C."
e. Each of these Exhibits "A" through "C" is incorporated into this Agreement by
reference for all purposes.
2. Compensation and Professional Fees
a. The City shall pay Consultant in installments based upon monthly progress reports
and detailed invoices submitted by the Consultant based upon the following:
1. Design Phase Services (Lump Sum)................................................$142,021.08
2. Bid Phase Services (Hourly Not to Exceed)........................................$6,092.00
3. Construction Phase Services(Hourly Not to Exceed).......................$21,130.00
4. Additional Services (Lump Sum) ...............................................................$0.00
(These services require independent and specific advance,written authorization)
5. Reimbursable Expenses(Not to Exceed)....................................................$0.00
6. Total................................................................................................$169,243.08
b. For an agreed contract amount identified as "Lump Sum," "Not to Exceed" and
"Reimbursable," Consultant shall not exceed the fixed contractual amount without
written authorization in the form of a contract amendment.
Agreement for Consulting Services, Page 1
C. Reimbursable Expenses are itemized by work category. Reimbursable Expenses
shall be invoiced AT COST, without subsequent markup by Consultant. All
invoices containing a request for Reimbursable Expenses shall include copies of
the original expense receipts itemized per allowable category.
(1) Allowable Reimbursable Expenses include:
(a) Hard copy reproductions, copies,and/or binding costs;
(b) Postage;
(c) Mileage, for travel from Consultant's local office (within a 25-mile
radius) to meetings at the City or jobsite. Mileage shall be charged
at the current IRS rates;
(d) Travel Expenses, mileage from local office to state or federal
regulatory agency office beyond 100 miles; and
(e) Lodging expenses for destinations beyond 100 miles from
Consultant's local office AND when business hours exceed eight
hours within one business day OR when Consultant's services
require more than one eight-hour day at the destination; provided
such expenses have been approved in writing by the City.
(2) Disallowed Expenses include travel expenses for professional expertise
traveling into the Greater Houston Area from Consultant's office outside the
Greater Houston Area.
d. Consultant shall invoice based upon total services actually completed during the
applicable month. Invoices and all required or requested backup information shall
be tendered no more often than once a month. Consultant shall not invoice the City
for services or expenses that were incurred more than sixty (60) days before the
date of the invoice. Failure to timely invoice the City for services or expenses shall
result in Consultant's invoice being denied.
e. In the event of a disputed or contested invoice,the City may withhold from payment
that portion so disputed or contested,and the undisputed portion will be paid.
3. Personnel of Consultant
a. Consultant's Project Manager
Consultant shall designate David Zheng to serve as Project Manager for the Work
performed under this Agreement. Any change of Project Manager shall require
thirty (30) days advance written approval from the City's Representative.
b. Licensed and Registered Architects/Engineers
Consultant shall keep full-time registered architects and/or engineers licensed in
the State of Texas on staff and assigned to the Work for the duration of its
performance of the Work.
Agreement for Professional Services,Page 2
c. Data on Consultant's Employees
Prior to commencement of the Work,Consultant shall forward to the City a detailed
resume of the personnel that will be assigned to the Work. Such personnel shall
include, but not be limited to, architects and/or engineers as applicable.
d. Rejection of Consultant's Employees
The City reserves the right to approve or reject from the Work any employees of
Consultant.
4. Designation and Duties of the City's Representative
a. The City's Director of Public Works and Engineering or his designee shall act as the
City's Representative.
b. The City's Representative shall use his best efforts to provide nonconfidential City
records for Consultant's usage on the Work and to provide access to City's property
and easements. However, the City does not guarantee the accuracy or correctness
of the documents so provided. Notwithstanding the foregoing, Consultant shall be
entitled to use and rely upon information provided by the City in performing the
services required under this Agreement only to the extent and level specified by the
City in writing for each document provided. Nothing contained herein shall be
construed to require the City to provide such records in any certain format. The
format in which the existing data and documentation will be provided shall be at the
sole discretion of the City.
S. Standards of Performance
a. Consultant shall perform all services under this Agreement with the care and skill
ordinarily used by members of Consultant's profession practicing under the same
or similar circumstances,time and locality. Opinion of probable cost shall be based
upon the Consultant's experience and represent its best judgment as an experienced
and qualified professional. Each submittal of opinion of probable cost shall be
commensurate with the project design.
Consultant shall be responsible for the technical accuracy of its services and
documents resulting therefrom, and the City shall not be responsible for discovering
deficiencies therein. Consultant shall correct such deficiencies without additional
compensation.
b. Codes and Standards
(i) All references to codes, standards, environmental regulations and/or
material specifications shall be to the latest revision, including all effective
supplements or addenda thereto, as of the date that the order for any
necessary equipment is made by the City or that the construction specified
is bid by the City.
Agreement for Professional Services,Page 3
(ii) If any such equipment is specially manufactured, it shall be identified to the
City, and the Contractor and the Seller shall present sufficient data to the
City to support the design and the suitability of the equipment.
(iii) All materials specified on any City project shall be in accordance with City,
ASTM, ACI, and AASHTO specifications, and with other recognized
standards. Proprietary material or other materials for which no generally
recognized standards exist may be used provided there has been at least five
(5) years of proven experience in the field, and such satisfactory
documentation has been approved by the City's Representative.
(iv) The Work shall be designed and furnished in accordance with the most
current codes and/or standards adopted by city, state, or federal government
or in general custom and usage by the profession and shall comply with
Texas Department of Licensing and Regulation's rules and regulations,
including the Texas Accessibility Standards.
(v) The codes and standards used in the profession set forth minimum
requirements. These may be exceeded by the Contractor or Consultant if
superior methods are available for successful operation of equipment and/or
for the construction project on which the Work is performed. Any
alternative codes or regulations used shall have requirements that are
equivalent or better than those in the above-listed codes and regulations.
Consultant shall state the alternative codes and regulations used.
(vi) Consultant agrees the services it provides as an experienced and qualified
architect/engineer will reflect the professional standards, procedures and
performances common in the industry for this project. Consultant further
agrees that any analysis,reports,preparation of drawings,the designation or
selection of materials and equipment, the selection and supervision of
personnel and the performance of other services under this Agreement will
be pursuant to the standard of performance common in the profession.
(vii) Consultant shall promptly correct any defective analysis caused by
Consultant at no cost to City. The City's approval, acceptance, use of or
payment for all or any part of Consultant's services hereunder or of the Work
itself shall in no way alter Consultant's obligations or the City's rights under
this Agreement. As applicable,Consultant shall provide the City with record
"as-built" drawings relating to the Work in an electronic format that is
acceptable to the City. City shall be in receipt of record drawings, if
applicable, prior to final payment.
(viii) Consultant has no control over the cost of labor, materials, equipment or
services furnished by others, other than its subconsultants. Data projections
and estimates are based upon Consultant's opinion based on experience and
judgment. Consultant cannot and does not guarantee that actual costs and/or
quantities realized will vary from the data projections and estimates prepared
by Consultant.
Agreement for Professional Services,Page 4
(ix) Consultant shall submit all final construction documents in both hard copy
and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software versions
used shall be compatible to current City standards. Other support
documents, for example, structural calculations, drainage reports and
geotechnical reports, shall be submitted in hard copy only. All Record
Drawings electronic files shall be submitted to the City in PDFiTIF format.
6. Schedule
Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is
provided by the City's Representative. Consultant's obligation to render services specified in
Exhibit "B" will be for the entire period necessary for the final completion of the construction of
the Work. If the Consultant contributes to any delay in the schedule,Consultant will have no right
to seek and shall not be entitled to any additional compensation.
7. Instruments of Service
Upon execution of this Agreement, Consultant grants to the City an ownership interest in the
Instruments of Service. Consultant shall obtain similar interests from the City and Consultant's
consultants consistent with this Agreement. As noted in Articles 5 and 11, Consultant shall be
required to tender to City all Instruments of Service. With such ownership interest, it is expressly
understood by the parties hereto that the City may use the Instruments of Service for any purposes
which the City sees fit, including, but not limited to, subsequent construction, reconstruction,
alteration,and/or repairs of the Project. As a condition to the City's use of the Instruments of Service,
the City hereby expressly agrees to remove Consultant's name and all references to Consultant and
its consultants from the Documents. Provided that this Agreement is not terminated for cause by the
City, the City shall release any and all claims which the City could make arising out of or in
connection with any reuse of the documents by the City.
8. Insurance
Consultant shall procure and maintain at its sole cost and expense for the duration of the
Agreement, insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the Work hereunder by Consultant, its agents,
representatives, volunteers, employees or subconsultants.
a. Consultant's insurance coverage shall be primary insurance with respect to the City,
its officials, employees and agents. Any insurance or self-insurance maintained by
the City, its officials, employees or agents shall be considered in excess of
Consultant's insurance and shall not contribute to it. Further, Consultant shall
include all subconsultants,agents and assigns as additional insureds under its policy
or shall furnish separate certificates and endorsements for each such person or
entity. All coverages for subconsultants and assigns shall be subject to all of the
requirements stated herein.
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this Agreement:
A2reement for Professional Services,Page 5
1, Commercial General Liability
■ General Aggregate: $2,000,000
■ Products &Completed Operations Aggregate: $2,000,000
■ Personal &Advertising Injury: $1,000,000
■ Per Occurrence: $1,000,000
■ Fire Damage $500,000
■ Waiver of Subrogation required
■ Coverage shall be broad form
■ No coverage shall be deleted from standard policy without
notification of individual exclusions being attached for review and
acceptance.
I Business Automobile Policy
■ Combined Single Limits: $1,000,000
■ Coverage for"Any Auto"
■ Waiver of Subrogation required
3. Errors and Omissions
■ Limit: $1,000,000 for this project
■ For all architects,engineers, and/or design companies
■ Claims-made form is acceptable
■ Coverage will be in force for one (1) year after completion of the
Project
■ Waiver of Subrogation required
4. Workers'Compensation
■ Statutory Limits
■ Employer's Liability$500,000
■ Waiver of Subrogation required
b. The following shall be applicable to all policies of insurance required herein:
1. Insurance carrier for all liability policies must have an A.M. Best Rating of
A:VIII or better.
2. Only insurance carriers licensed and admitted to do business in the State of
Texas will be accepted.
3. Liability policies must be on occurrence form. Errors and Omissions can
be on claims-made form.
4. Each insurance policy shall be endorsed to state that coverage shall not be
suspended,voided,canceled or reduced in coverage or in limits except after
thirty (30) days prior written notice by mail, return receipt requested, has
been given to the City.
Agreement for Professional Services.Page 6
5. The City, its officers, agents and employees are to be added as Additional
Insureds to all liability policies, with the exception of the Workers'
Compensation and Errors and Omissions Policies required herein.
6. Upon request and without cost to the City, certified copies of all insurance
policies and/or certificates of insurance shall be furnished to the City.
7. Upon request and without cost to the City, loss runs (claims listing) of any
and/or all insurance coverages shall be furnished to the City.
8. All insurance required herein shall be secured and maintained in a company
or companies satisfactory to the City, and shall be carried in the name of
Consultant. Consultant shall provide copies of insurance policies and
endorsements required hereunder to the City on or before the effective date
of this Agreement.
9. Indemnification and Release
CONSULTANT AGREES TO AND SHALL INDEMNIFY AND HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS,
AND EMPLOYEES (HEREINAFTER REFERRED TO AS THE
"CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES,
DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF
EVERY HIND, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR
DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR
FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING
OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE,
INTENTIONAL TORT, INTELLECTUAL PROPERTY
INFRINGEMENT,OR FAILURE TO PAY A SUBCONTRACTOR OR
SUPPLIER COMMITTED BY THE CONSULTANT OR THE
CONSULTANT'S AGENT, CONSULTANT UNDER CONTRACT,OR
ANOTHER ENTITY OVER WHICH THE CONSULTANT
EXERCISES CONTROL (COLLECTIVELY, CONSULTANT'S
PARTIES). IT IS THE EXPRESS INTENTION OF THE PARTIES
HERETO, BOTH CONSULTANT AND THE CITY, THAT THE
INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS
INDEMNITY BY CONSULTANT TO INDEMNIFY AND PROTECT
THE CITY FROM THE CONSEQUENCES OF CONSULTANT'S
PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE
NEGLIGENCE AS WELL AS THE CONSULTANT'S PARTIES'
INTENTIONAL TORTS, INTELLECTUAL PROPERTY
INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS
ARISING OUT OF OR IN CONNECTION WITH THIS
Aereement for Professional Services,Page 7
AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY
PERSON OTHER THAN THE CONSULTANT'S PARTIES. IN THE
EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT
AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED,
CONSULTANT FURTHER AGREES AND COVENANTS TO
DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL
ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED
HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR
EXPIRATION OF THIS AGREEMENT-, SUBJECT TO THE
LIMITATIONS IN TEXAS LOCAL GOVERNMENT CODE
SECTION 271.904 AND TEXAS CIVIL PRACTICE AND REMEDIES
CODE SECTION 130.002.
By this Agreement,the City does not consent to litigation or suit,and the City hereby
expressly revokes any consent to litigation that it may have granted by the terms of
this Agreement or any other contract or agreement, any charter, or applicable state
law. Nothing herein shall be construed so as to limit or waive the City's sovereign
immunity. Consultant assumes full responsibility for its services performed
hereunder and hereby releases, relinquishes and discharges the City, its officers,
agents, and employees from all claims, demands, and causes of action of every kind
and character,including the cost of defense thereof,for any injury to or death of any
person (whether they be either of the parties hereto, their employees, or other third
parties)and any loss of or damage to property(whether the property be that of either
of the parties hereto, their employees, or other third parties) that is caused by or
alleged to be caused by, arising out of, or in connection with Consultant's services to
be performed hereunder. This release shall apply with respect to Consultant's
services regardless of whether said claims,demands,and causes of action are covered
in whole or in part by insurance.
10. Subcontractors and Subconsultants
Consultant shall receive written approval of the City's Representative prior to the use of any
subcontractors or Subconsultants. A copy of all proposed contracts with Subconsultants and/or
subcontractors shall be given to the City before execution of such contracts.
11. Termination of Consultant
The City, besides all other rights or remedies it may have, shall have the right to terminate this
Agreement without cause upon written notice from the City Manager to Consultant of the City's
election to do so. Furthermore, the City may immediately and without notice terminate this
Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but
not be limited to, the following:
Agreement for Professional Services,Page 8
(a) failing to pay insurance premiums, liens, claims or other charges;
(b) failing to pay any payments due the city, state, or federal government from
Consultant or its principals, including, but not limited to, any taxes, fees,
assessments, liens, or any payments identified in this Agreement;
(c) the institution of voluntary or involuntary bankruptcy proceeding against
Consultant;
(d) the dissolution of Consultant;
(e) refusing or failing to prosecute the Work or any separable part with the diligence
that will ensure its completion within the time specified in this Agreement;
(f) failing to complete Work within the time period specified in this Agreement;and/or
(g) the violation of any provision of this Agreement.
Upon delivery of any notice of termination required herein, Consultant shall discontinue all
services in connection with the performance of the Agreement. Within ten (10) days after receipt
of the notice of termination,Consultant shall submit a final statement showing in detail the services
satisfactorily performed and accepted and all other appropriate documentation required herein for
payment of services. At the same time that the final statement is tendered to the City, Consultant
shall also tender to the City's Representative all of Consultant's instruments of service, including
all drawings, special provisions, field survey notes, reports, estimates, and any and all other
documents or work product generated by Consultant under this Agreement, whether complete or
not, in an acceptable form and format together with all unused materials supplied by the City. No
final payment will be made until all such instruments of service and materials supplied are so
tendered.
If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City
resulting therefrom. This liability includes any increased costs incurred by the City in completing
Consultant's services. The rights and remedies of the City in this section are in addition to any
other rights and remedies provided by law or under this Agreement.
12. Records
Within ten (10) days of the City's request and at no cost to the City, the City will be entitled to
review and receive a copy of all documents that indicate work on the Project that is subject to this
Agreement.
13. Supervision of Consultant
Consultant is an independent contractor, and the City neither reserves nor possesses any right to
control the details of the Work performed by Consultant under the terms of this Agreement.
14. Billing
The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such
invoices and necessary backup information. All invoices must identify with specificity the work
or services performed and the date(s) of such work or services. In the event of a disputed or
contested invoice, the parties understand and agree that the City may withhold the portion so
contested, but the undisputed portion will be paid. Consultant shall invoice the City for work
performed no more than once a month and may not invoice the City for work not performed.
Invoices shall be received by the City no later than sixty(60)calendar days from the date Consultant
and/or its subconsultants perform the services or incur the expense. Failure by Consultant to comply
Agreement for Professional Services,Page 9
with this requirement shall result in Consultant's invoice being denied and the City being relieved
from any liability for payment of the late invoice.
15. Indebtedness
If Consultant, at any time during the term of this Agreement, incurs a debt, as the word is defined
in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the
City's Director of Finance in writing. If the City's Director of Finance becomes aware that
Consultant has incurred a debt,the City's Director of Finance shall immediately notify Consultant
in writing. If Consultant does not pay the debt within thirty (30) days of either such notification,
the City's Director of Finance may deduct funds in an amount equal to the debt from any payments
owed to Consultant under this Agreement, and Consultant waives any recourse therefor.
16. Verifications
If Consultant has ten (10) or more full-time employees and Consultant's total compensation under
this Agreement has a value of One Hundred Thousand Dollars ($100,000.00)or more,Consultant
makes the following verifications in accordance with Chapters 2271 and 2274 of the Texas
Government Code:
a. Consultant does not boycott Israel and will not boycott Israel during the term of the
contract to be entered into with the City of Baytown;
b. Consultant does not boycott energy companies and will not boycott energy companies
during the term of the contract to be entered into with the City of Baytown; and
c. Consultant does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association and will not discriminate during the
term of the contract against a firearm entity or firearm trade association.
17. Reputation in the Community
Consultant shall retain a high reputation in the community for providing professional
architectural/engineering services. Consultant shall forward a copy of any current petition or
complaint in any court of law which(a)asserts a claim for$50,000 or more for errors or omissions
in providing architectural/engineering services and/or (b) seeks to deny Consultant the right to
practice architecture/engineering or to perform any other services in the state of Texas.
18. Payroll and Basic Records
a. Consultant shall maintain payrolls and basic payroll records during the course of
the work performed under this Agreement and shall preserve them for a period of
three(3)years from the completion of the work called for under this Agreement for
all personnel working on such work. Such records shall contain the name and
address of each such employee, social security number, correct classification,
hourly rates of wages paid, daily and weekly number of hours worked, deductions
made and actual wages paid.
b. Consultant shall make the records required to be maintained under the preceding
subsection(a)of this section available at no cost to the City for inspection,copying
or transcription or its authorized representatives within fifteen (15) days of the
City's request therefor. Should the City request copies of the records, Consultant
may redact employee social security numbers and/or addresses. Consultant shall
Agreement for Professional Services,Page 10
permit such representatives to interview Consultant's employees during working
hours on the job.
19. Governing Law
This Agreement has been made under and shall be governed by the laws of the State of Texas.
The parties further agree that performance and all matters related thereto shall be in Harris County,
Texas.
20. Notices
Unless otherwise provided in this Agreement, any notice provided for or permitted to be given
must be in writing and delivered in person or by depositing same in the United States mail,postpaid
and registered or certified, and addressed to the party to be notified, with return receipt requested,
or by delivering the same to an officer of such party. Notice deposited in the mail as described
above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement,
from and after the expiration of three (3) days after it is so deposited.
For the purpose of notice, the addresses of the parties shall be as follows unless properly changed
as provided for herein below:
For the City:
CITY OF BAYTOWN
Attn: City Manager
P. O. Box 424
Baytown, Texas 77522-0424
For Consultant:
VOLKI-,RT, INC
Travis Falls
5775 N. Sam Houston Parkway W. Suite 140
Houston, Texas 77086
Each party shall have the right from time to time at any time to change its respective address
and each shall have the right to specify a new address, provided that at least fifteen (15) days
written notice is given of such new address to the other party.
21. No Third-Party Beneficiary
This Agreement shall not bestow any rights upon any third party,but rather, shall bind and benefit
Consultant and the City only. No person or entity not a signatory to this Agreement shall be
entitled to rely on Consultant's performance of its services hereunder,and no right to assert a claim
against Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as
a result of this Agreement or the performance of Consultant's services hereunder.
22. No Right to Arbitration
Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant
hereby agree that no claim or dispute between the City and Consultant arising out of or relating to
this Agreement shall be decided by any arbitration proceeding, including, without limitation, any
proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State
arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that
Agreement for Professional Services,Page 1 L
in the event that the City is subjected to an arbitration proceeding notwithstanding this provision,
Consultant consents to be joined in the arbitration proceeding if Consultant's presence is required
or requested by the City of complete relief to be recorded in the arbitration proceeding.
23. Waiver
No waiver by either party to this Agreement of any term or condition of this Agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent waiver of the
same term or condition.
24. Complete Agreement
This Agreement represents the entire and integrated Agreement between the City and Consultant
in regard to the subject matter hereof and supersedes all prior negotiations, representations or
agreements, whether written or oral, on the subject matter hereof. This Agreement may only be
amended by written instrument approved and executed by both of the parties. The City and
Consultant accept and agree to these terms.
25. No Assignment
Consultant may not sell or assign all or part interest in this Agreement to another party or parties
without the prior express written approval of the City Manager of such sale or assignment. The
City may require any records or financial statements necessary in its opinion to ensure such sale
or assignment will be in the best interest of the City.
26. Headings
The headings used in this Agreement are for general reference only and do not have special
significance.
27. Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
28. Ambiguities
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
29. Authority
The officers executing this Agreement on behalf of the parties hereby represent that such officers
have full authority to execute this Agreement and to bind the party he/she represents.
Agreement for Professional Services,Page 12
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple
copies, each of which shall be deemed to be an original, but all of which shall constitute but one
and the same Agreement on the day of , 20_, the date of execution by the
City Manager of the City of Baytown.
CITY OF BAYTOWN
JASON E. REYNOLDS, City Manager
ATTEST:
ANGELA JACKSON, City Clerk
APPROVED AS TO FORM:
SCOTT LEMOND, City Attorney
CON S U L-rANl":
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(Sig re)
(Printed Name)
(Title)
Agreement for Professional Services,Page 13
STATE OF TEXAS §
COUNTY OF HARRIS §
Before me on this day personally appeared 13 R tAN C• Rohl 5W 64!, in his/her
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❑ proved to me on the oath of ;or
❑ proved to me through his/her current
(description of identification card or other document issued by the federal
government or any state government that contains the photograph and signature of
the acknowledging person)
(check one)
to be the person whose name is subscribed to the foregoing instrument and acknowledged to me
that he/she executed the same for the purposes and consideration therein expressed.
SUBSCRIBED AND SWORN before me this gT day of AP
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R 1Scott,ContractMrchitectural or Engineering Services Agreement Template doc
Agreement for Professional Services Page 14
Volkert,Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.com
April 3,2023
City of Baytown Public Works and Engineering
2123 Market Street
Baytown,Texas 77520
Attn: Frank Simoneaux, PE
Subject: Proposal for Scope of Services related to the Design, Bid and Construction of a fixed boathouse
with floating docks and floating boat lift at Bayland Marina. (Fire Boat House and Lift—FA2201)
Volkert, Inc. is excited to present the below scope of services and fees to develop the plans,
specifications, and Estimates(PS&E)for the Fire Department Boat House at Bayland Marina to provide
secure access and protection to the Baytown Fire Department's water vessel.
Backeround and Scope of Services Narrative
The work to be performed by Volkert,Inc(Volkert) shall consist of providing engineering professional
services for Baytown Public Works and Engineering and the Baytown Fire Department(Client)for the
development of plans,specifications,and estimate services related to establishing a fixed boathouse
with floating dock and a floating boat lift for the Client's water vessel.
The current storage configuration for the Fire Boat is to be docked in the water 100%of the time in
direct sunlight and open to the weather elements. The current location also does not provide security
to the vessel,or the equipment stored on the adjacent floating dock once in the marina proper. Keeping
the vessel in the water full time causes barnacle accumulations as well as wear and tear from the
elements such as sun exposure and rain.
The proposed solution is to design and construct a fixed structure with side walls and a roof structure
but open to the dock and the water egress point to allow for the installation of floating docks and a
floating boat lift to allow for the Fire Department to keep the vessel out of the water until it is needed
and then lower it into the water. The purpose for the floating docks and lift is to allow for the structures
to adjust to the tide and the marina docks are also a floating structure. Volkert also understands that
the fixed structure needs to be aesthetically pleasing matching the current and future improvements in
the area such as the new Hyatt Hotel and Convention Center. The final part of the design plans will be
to provide a security gate at the entrance to the fixed structure as well as provide secure storage for fire
equipment.
Exhibit A—Scope of Work attached to this proposal details out the tasks to be performed by Volkert and
the sub-consultants.
The Volkert Team consists of Volkert providing the design plans,specifications and estimates, Excell
Boatlifts providing technical support to the floating structures, Braun Intertec providing geotechnical
support and MBCO Surveying providing the topographical and hydrone surveys.
Volkert, Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.corn
Bid Phase Services are also part of the Scope to provide bid evaluation and recommendations for the
lowest bidding contractor.
Construction Phase Services will include review and approval of submittals and shop drawings,address
RFls, attend progress meetings as resident engineer and prepare close out documents including punch
list and as-built drawings.
The estimated cost of the project is summarized in the table below:
Scope Description Fees
Design Phase Services(Lump Sum) $142,021.08
Bid Phase Services(Hourly Not to Exceed) $6,092.00
Construction Phase Services (Hourly Not to Exceed) $21,130.00
Total Fee $169,243.08
Exhibit B—Level of Effort and Schedule of Fees attached to this proposal has the breakdown of the
hours and fees associated with the effort to complete the Scope of Work described in Exhibit A. Exhibit
B contains a summary page and then the tasks and hours breakdown for Volkert and the sub-
consultants.
Exhibit C—Project Schedule attached to this proposal has the milestone schedule approximated for this
project design and construction.
Volkert is excited to continue to work with the City of Baytown to get these tasks completed and should
the above proposal be acceptable then please provide a NTP and PO and we will get started.
Please feel free to contact me if you have any questions or want to discuss any of the information in
more detail.
Sincerely,
Brock Crenek, PE, ENV SP, LGPP
AVP/Houston Area Manager
Volkert, Inc.
5775 N. Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.com
EXHIBIT A - SCOPE OF WORK
The level of effort negotiated will include tasks necessary to provide PS&E services for the above scope
narrative for City of Baytown Public Works and Engineering and Permitting to bid this project upon
completion of the PS&E.
DESIGN PHASE SERVICES(LUMP SUM)
1 Project Management and Administration
Progress and Review Meetings
• Schedule, prepare for,attend,and document the Progress Meeting with the client. This
includes a pre-design meeting to discuss aesthetics and logistics of the design.
• Review Meeting will be conducted prior to plan submittal.
• Prepare and e-mail monthly progress reports to the Client.
A C
• Volkert will perform an internal review prior to all submittals(30%,60%, 90%) in
accordance with quality assurance standards established for this project.QA/QC
comments will be collected from each internal reviewer, documented,and comments
addressed prior to each plan submittal to the Client.
• Client review comments will be documented and addressed after each review meeting.
Volkert will create a"Comment Log" in spreadsheet format,documenting the comment
and the action taken to resolve the comment that will be furnished to the Client with
each review.
Proiect Administration
• Prepare project correspondence and invoicing documents
2 Boathouse Design
Development of Design plans to include:
• Cover Sheet
• Index Of Sheet
• General Notes
• Existing Civil Site Plan
• SWPPP Plan
• General Structural Notes,Abbreviations and Symbols
• Boat House Site Plan
• Pile Layout and Dock Plan Boat House
• Framing Plan at Elevation (+)Xx Boat House
• Roof Plan at Elevation (+)Xx Boat House
Volkert, Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.com
• Metal Stud and Ladder Details
• Boat House Elevation-East
• Boat House Elevation-West
• Boat House Section
• Roof Truss Profiles&Light Gage Metal Framing Notes
• Dock, Pier,and Connection Details
• Dock Details
• Roof Truss Details
• Security Gate Details
• Marina Bottom Section
• Mechanical Systems Plan and Schedule
• Electrical General Notes,Abbreviations,And Symbols
• Electrical Site Plan
• Electrical Lighting Plan
• Electrical Power Plan
• Electrical Lighting Protection Plan
• Electrical Single-Line Diagram
• Electrical Details
• Lighting Fixture Schedule and Panel Schedule
Development of Specifications and Estimate of Probable Cost
• Collect and review all necessary technical specifications along with upfront
specifications to develop a Project Manual to support the construction plans
• Calculate and summarize all plan quantities needed to provide an accurate estimate of
probable cost for contractors to be able to bid on upon completion of the engineering
design.
Boat House Wind Stability Analysis
• Run analyses required to make sure that the fixed structure withstands the wind loads
required by insurance and state and federal regulations.
• Produce printout report to be included in the planset.
Stormwater Pollution Prevention Plan
• Review construction impacted areas and determined stormwater pollution prevention
measures and methodology to be illustrated on plans for the work being done in the
water
3 Survey
Topographical survey and Hydrone survey of the bay bottom will be provided by MBCO
Surveying and their proposal is attached for reference and their fee is reflected in the Fee
Summary section of this proposal.
Volkert, Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
83 2-607.2047
www.volkert.com
4 Geotechnical Report and analysis
One boring along the peninsula or on the property across from the boathouse location will be
taken and disregard the top section to get to the soils under the bay bed to determine soil
properties for foundation recommendations. Braun Intertec will provide a signed report for all
recommendations and their proposal is attached for reference and their fee is reflected in the
Fee Summary section of this proposal.
5 floating Dock and Floating Boat Lift Design
Excell Boat Lifts will provide support to the Volkert structural team to provide plans and
specifications for the floating docks that will be inside the fixed structure as well as the plans
and specifications for the floating boat lift that will be placed inside the fixed structure. Excell
will also support the project with providing construction cost estimates for all floating structures
and their proposal is attached for reference and their fee is reflected in the Fee Summary
section of this proposal.
6 Bid Phase Services
• Prepare and print all conformed documents and attend Pre-Bid Conference
• Answer Bidder Questions as needed
• Issue Addenda for clarifications and provide answers to all bidders
• Review Bids and make Award recommendations based on lowest bidder
7 Construction Phase Services
• Pre-Construction Meeting
• Review and approve Construction Submittals and Pay Estimates in Excel
• Review and approve Shop Drawings, RFls and Change Orders
• Attend Biweekly Progress meetings
• Punchlist and Closeout Documents
• Prepare As-built plans to provide to the Client
8 Exceptions/Assumptions on Scope of Services
Services not specifically identified in the Scope of Services above shall be considered additional and shall
be performed on an individual basis upon authorization of a supplemental scope and fee by the Client.
Such services shall include, but are not limited to,the following:
• Subsurface Utility Engineering(SUE) (QL-A, B,C or D)
• Environmental investigations, permits or documentation
• Construction Management and Inspection
• Construction staking
• Assist the Client as an expert witness in litigation about the project or in hearings before
approving and regulatory agencies
Volkert, Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.com
• Redesign to reflect project scope changes requested by the Client required to address changed
conditions or change in direction previously approved by the Client mandated by changing
governmental laws or necessitated by the Client's acceptance of substitutions proposed by the
contractor.
• Safety Analysis
9 Information Provided by Client
The Client shall provide the following information.
• Access to the property.
• As-built plans for the Bayland Marina as available.
Volkert,Inc.
5775 N.Sam Houston Parkway W.,Suite 140
Houston,Texas 77086 VOLKERT
832-607-2047
www.volkert.com
EXHIBIT B—LEVEL OF EFFORT/SCHEDULE OF FEES
Scope Description Fees
Volkert, Inc. MBCO Braun Intertec Excell
Design Phase Services $126,749.50 $5,030.00 $3,575.00 $6,666.58
(Lump Sum)
Bid Phase Services $6,092.00
(Hourly Not to Exceed)
Construction Phase $21,130.00
Services(Hourly Not to
Exceed)
Sub Totals $153,971.50 $5,030.00 $3,575.00 $6,666.58
Total Fee $169,243.08
The above fees are based on a Lump Sum contract except for the Bid Phase and Construction Phase
Services that will be on an Hourly Not to Exceed unless otherwise directed by the Client.
PRIME AND SUBCONSULTANT LOE SUMMARY
EXHIBIT S
113tolect Name Flro Boat House and Lift
Prima Consultant lVolkert
Pro eat No. IFA2201
Date: 2023.0443
EXHIBIT B-PRIME d SUBCONSIILTANTS
TOTAL
TASK DESCRIPTION CONSULTANT LABOR HAS.
s COSTS
DESION PHASE
PR ME okaN S 128749.50
.RVEY MBCO i 5030.00
E TECHNICAL lormun Intenea 3 1 405.00
THER I&W Boat Lifts 3 6,666.58
SUBTOTAL 3.P DESIGN PHASE S 139 51J18
ID PHASE SERVICES
R ME lVolkert S 6,092.00
SUBTOTAL 4.P BID PHASE SEANCES 0 002.00
CONSTRUCTION PHASE SERVICES
PR ME Maori i 21 130,00
SUBTOTAL .P BID PH E R 21 130.00
TOTAL BASIC SERVICES S 1076073.08
PROJECT SUMMARY
TOTAL BASIC SERVICES 3 167.073.08
TOTAL OTHER DIRECT EXPENSES S 2,170.00
TOTAL f 160 243.08
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