Loading...
2023 01 17 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT January 17, 2023 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, January 17, 2023, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: John Adkins Maurice Watts Barry L. Hawkins Rhonda Lopez Preet Singh Larry Hollaway Carol Flynt Jerris Mapes Raquel Martinez Vice -President Director Director Director Director Director Interim Assistant General Manager Assistant General Counsel Deputy Secretary Vice President John Adkins convened the January 17, 2023, FCPEMSD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present, with the exception of Director Preet Singh who arrived at 4:32 P.M., and Director Jamari Gilbert, who was absent. 1. ELECTION OF OFFICERS a. Consider the election of the President and Vice President and the appointment of the Secretary. A motion was made by Director Maurice Watts, and seconded by Director Larry Hollaway to elect John Adkins as President for a term that commences immediately and expires on August 31, 2023. Ayes: Vice President John Adkins, Director Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Larry Hollaway Nays: None Other: Director Preet Singh (Not Present for Vote), Director Jamari Gilbert (Absent) Approved FCPEMSD Board Regular Meeting Minutes January 17, 2023 Page 2 of 4 A motion was made by Director Maurice Watts, and seconded by Director Larry Hollaway to appoint Barry L. Hawkins as Vice -President for a term that commences immediately and expires on August 31, 2023. Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Larry Hollaway Nays: None Other: Director Preet Singh (Not Present for Vote), Director Jamari Gilbert (Absent) Approved A motion was made by Director Rhonda Lopez, and seconded by Vice President Barry L. Hawkins to re -appoint the City Clerk as Secretary for a term that commences immediately and expires on August 31, 2023. Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Preet Singh, Director Larry Hollaway Nays: None Other: Director Jamari Gilbert (Absent) Approved 2. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 18, 2022. A motion was made by Director Maurice Watts, and seconded by Vice President Barry L. Hawkins to approve the meeting minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 18, 2022, as submitted. The vote was as follows: Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Preet Singh, Director Larry Hollaway Nays: None Other: Director Jamari Gilbert (Absent) Approved FCPEMSD Board Regular Meeting Minutes January 17, 2023 Page 3 of 4 3. BUSINESS ITEMS a. Consider setting the dates, times and location for the Baytown Fire Control, Prevention, and Emergency Medical Services District meetings for 2023. President John Adkins presented agenda item 3.a. and stated that the proposed dates for the 2023 calendar year for the FCPEMSD Board meetings are as follows, and that all meetings are held at 4:30 P.M. in the Baytown Conference Room located in Baytown City Hall, 2401 Market Street. Further Mr. Adkins stated that the meetings scheduled for June and July are to accommodate the FCPEMSD budget timeline and offered a motion from the Board. • Tuesday, April 18, 2023; • Tuesday, June 20, 2023; • Tuesday, July 18, 2023; and • Tuesday, October 17, 2023. A motion was made by Vice President Barry L. Hawkins, and seconded by Director Maurice Watts to approve the meeting 2023 meeting dates as presented. Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Preet Singh, Director Larry Hollaway Nays: None Other: Director Jamari Gilbert (Absent) Approved 4. TRAINING a. Receive training on the Texas Open Meetings Act and Public Information Act, and provide an overview of the Baytown Fire Control, Prevention, and Emergency Medical Services District's Rules of Procedure. Assistant City Attorney Jerris Mapes gave the FCPEMSD Board Members a training regarding the Texas Open Meetings Act; the Texas Public Information Act; Records Retention; and an overview of the Baytown Fire Control, Prevention, and Emergency Medical Services District's Rules of Procedures. 5. REPORTS a. Receive the Fire Control, Prevention, & EMS District Financial and Investment Reports for the Quarter Ending September 30, 2022. Chief Financial Officer Teresa McKenzie presented the Fire Control, Prevention, and EMS District Fourth Quarter Financial Report, for the quarter Ending September 30, 2022 and stated that the FCPEMSD Board Regular Meeting Minutes January 17, 2023 Page 4 of 4 year ended with a total of $2,424,459 in Revenues and Total Expenditures ending at $1,617,668, which leaves an ending Fund Balance of $1,151,842. As it relates to the Investment Report, the Investments came in at $1,331,222 at the beginning of this quarter and ended the quarter at $837,784, with a Quarterly Interest Earning of $6,699, and offered any questions from the Board. b. Present an update regarding the Baytown Fire Training Field. Fire Chief Kenneth Dobson stated that they are still working on repairing the leaks and with the new year they are working with the new contractors to address this item, as well as they are actively working with Public Works on this item as well. In the meantime, the rest of the Training Field is being utilized. Assistant Chief Ryan Tucker provided totals of collections for the year and stated that Staff had invoiced $82,190 for the calendar year 2022, and they received $66,470 in payments; therefore, leaving an outstanding balance of $15,720, which is an 80% collection rate, and that Staff is working with those whom have an outstanding account balance. 6. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, April 18, 2023, at 4:30 P.M. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. President John Adkins reminded the Directors that their next meeting is scheduled for Tuesday, April 18th at 4:30 P.M., in the Baytown Conference Room located at City Hall. Interim Assistant General Manager Carol Flynt stated she had nothing else to add at this time. 7. ADJOURN With there being no further business to discuss a motion was made by Vice President Barry L. Hawkins and seconded by Director Maurice Watts, to adjourn the January 17, 2023, FCPEMSD Board Regular Meeting at 4:55 P.M. The vote was as follows: Ayes: President John Adkins, Vice President Barry L. Hawkins, Director Maurice Watts, Director Rhonda Lopez, Director Preet Singh, Director Larry Hollaway Nays: None Other: Director Jamari Gilbert (Absent) Approved